Productivity Committee Minutes 03/13/1991 MINUTES
COUNTY GOVERNMENT PRODUCTIVITY COMMITTEE
DATE : March 13 , 1991
TIME : 7 : 30 A.M.
PLACE: Third Floor Boardroom, Building "F" , Collier County
Courthouse Complex, Naples, Florida
CGPC MEMBERS STAFF
John Remington X Mike McNees X
Richard Laymon X
Patrick Neale ABS
Brad Estes X
Timothy Constantine X
Pamela Cox X (Arrived at 8 : 20 A.M. )
Donald York X
Jan Kanter X
Jamie Gutierrez X
Zac Lucio X
Franklin Baker X
Alternates
Ronald Labbe X
Arthur Largent X
OTHERS PRESENT:
CALLED TO ORDER AT: 7 : 45 A.M. ADJOURNED: 8 : 55 A.M.
PRESIDING: Jan Kantor
MINUTES BY: Annette Guevin, Deputy Clerk
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Collier County
Productivity Committee
March 13 , 1991
7 :30am
AGENDA ITEMS
a. Review of our timetable; phase one and two
b. Primary focus through May 1, 1991; prioritizing our
efforts
c. Fdrmat for approaching departments
d. Comments and discussion following review of budget and
past report by committee
e. Specific update by Office of Management and Budget as
to status of former recommendations
f. Clarification of procedures for ongoing minutes
g. Citizen input procedure
h. Resources available to committee membership
i. Weekly meetings , 8am on Mondays ; clarification of
location and time frame
COUNTY GOVERNMENT PRODUCTIVITY COMMITTEE MARCH 13, 1991
Agenda Item A Review of Timetable - Phase One and Two
Mr. Kantor suggested that those areas to be
reviewed by the May 1st deadline be considered'
as Phase One.
Agenda Item B Primary Focus Through May 1 , 1991 ;
Prioritizing Efforts
After general discussion, it was the consensus
that subcommittees would be formed as follows
to address areas that are of interest to the
members:
Utilities and Environmental Services: - Don
York and Brad Estes, with Dick Laymon
addressing data processing within those
services.
Public Services: Pam Cox, Don York and Brad
Estes.
Emergency Services: Zac Lucio and Ron Labbe.
Administrative Services: Jan Kantor, Tim
Constantine and Art Largent .
Community Development - Patrick Neale, John
Remington, Jamie Gutierrez and Art Largent.
Transportation: Tim Constantine, Zac Lucio
and Frank Baker .
Overall Data Processing: Dick Laymon and Ron
Labbe.
'Pay for Performance: Ron Labbe and Frank
Baker .
Fleet Management General Policies: Brad
Estes.
Agenda Item C Format for Approaching Departments
It was agreed that Division Administrators
will be asked to appear at future meetings,
beginning with Utilities, Emergency Services
and Development Services for follow-up on the
recommendations made by the previous
Productivity Committee .
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COUNTY GOVERNMENT PRODUCTIVITY COMMITTEE MARCH 13 , 1991
Agenda Item D Comments and Discussion Following Review of
Budget and Past Report by Committee
Mr. Baker suggested that rather than attempt
to improve on the past Committee' s report , the
group should focus on determining what recom-
mendations were and were not implemented, then
proceed to identify its own concerns.
Agenda Item E Specific Update by Office of Management and
Budget as to Status of Former Recommendations
Mike McNees, Budget Director, clarified that
neither the Board of Zoning Appeals nor the
establishment of an independent Utility Board
have been implemented. With regard to the
recommendation to combine the five data pro-
cessing centers in County Government, he said
the Board of County Commissioners has direct
authority only over the Utilities area. He
said they have agreed to stall the process of
purchasing new hardware and a much closer look
was given to melding their system with that of
the Clerk of Courts. He advised this
Committee will need to approach the other
Constitutional Officers for discussion of
their data processing systems.
Agenda Item F Clarification of Procedures for Ongoing
Minutes
Mr. McNees communicated that details have not
been worked out regarding the necessity of a
Recording Secretary at each meeting. He men-
tioned the Ordinance specifies that minutes of
the meetings will be taken by the Clerk _to the
Board' s office.
Mr . Kantor pointed out that someone will need
to take minutes in any event .
Agenda Item G Citizen Input Procedure
Mr. Gutierrez questioned if the focus of the
Committee will be working with various depart-
ments regarding their processes, or as reci-
pients of grievances from the public on how to
run a more efficient Government? Mr . Kantor
indicated his understanding that the purpose
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COUNTY GOVERNMENT PRODUCTIVITY COMMITTEE MARCH 13, 1991
of this Committee is to internally examine
procedures rather than be a feedback mechanism
for the community.
Mr. York agreed, adding as outsiders and con-
cerned citizens, the Committee will investi-
gate overall County procedures to recommend
areas for better efficiency and cost-saving
measures.
Mr. Kantor suggested that the Chairman and
Vice Chairman be spokespersons for the group
with regard to press releases.
Agenda Item H Not Addressed _
Agenda Item I Weekly Meetings, 8:00 A.M. on Mondays;
Clarification of Location and Time Frame
Mr. McNees noted that the Boardroom has been
reserved for this Committee for the meeting of
March 18th at 8 :00 A.M.
It was suggested that until the procedure with
regard to the taking of minutes is clarified,
this group will meet in the Boardroom at 8:00
A.M. each Monday.
It was the consensus that the Committee
address the agenda between 8 :00 - 8 : 30 A.M. ,
and the Division Administrators be invited on
a rotating basis to give their presentations
starting at 8 : 30 A.M.
Adjournment
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