Agenda 08-08-2017 Item #16E108/08/2017
EXECUTIVE SUMMARY
Recommendation to approve the administrative reports prepared by the Procurement Services
Division for change orders and other items as identified.
OBJECTIVE: To promote accountability and provide transparency to the public and gain th e
Board’s approval/ratification for various procurement -related transactions.
CONSIDERATIONS: In accordance with the Board’s Procurement Ordinance 2017-08 and the
Procurement Manual, the Procurement Services Division produces a regular Administrative Repo rt which
provides for Board approval of the following transactions:
Contract change orders/Amendments that do not exceed ten (10%) of the current Board approved
aggregate amount;
Modifications to the current Board approved performance schedule (number of days);
Other items as determined by the County Manager or designee.
Also, included in this report are “After the fact” memos from various County Divisions, as requested by
the Clerk’s Finance staff for process of invoices.
Approval of the following documents by the County Manager is subject to formal ratification by the
Board of County Commissioners. If the decision by the County Manager is not ratified by that Board, the
document(s) shall be enforceable against Collier County only to the extent authorized by law in the
absence of such ratification by that Board.
FISCAL IMPACT: The net total for 7 changes to contracts is ($8,477.37). The total number of days
added to contracts is 56.
LEGAL CONSIDERATIONS: This item is approved for form and legality and requires a majority
vote for Board action. - JAK
GROWTH MANAGEMENT IMPACT: There is no Growth Management Impact associated with
this action.
RECOMMENDATION: To ratify/approve change orders and/or Contract Amendments, and other
items as determined by the County Manager or designee in accordance with Procurement Ordinance
2017-08.
Prepared By: Adam Northrup, Procurement Strategist, Procurement Services
ATTACHMENT(S)
1. 0808 Change Order Backup - FY17 (PDF)
2. 0808 Change Order Report - FY17 (PDF)
3. 0808 After the Fact Memos - FY17 (PDF)
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08/08/2017
COLLIER COUNTY
Board of County Commissioners
Item Number: 16.E.1
Doc ID: 3572
Item Summary: Recommendation to approve the administrative reports prepared by the
Procurement Services Division for change orders and other items as identified.
Meeting Date: 08/08/2017
Prepared by:
Title: Procurement Specialist – Procurement Services
Name: Adam Northrup
08/03/2017 12:19 PM
Submitted by:
Title: – Procurement Services
Name: Ted Coyman
08/03/2017 12:19 PM
Approved By:
Review:
Procurement Services Adam Northrup Additional Reviewer Completed 08/03/2017 12:35 PM
Administrative Services Department Paula Brethauer Level 1 Division Reviewer Completed 08/03/2017 12:41 PM
Procurement Services Ted Coyman Additional Reviewer Completed 08/04/2017 4:17 PM
Administrative Services Department Amy Lyberg Level 2 Division Administrator Review Completed 08/07/2017 10:07 AM
Office of Management and Budget Valerie Fleming Level 3 OMB Gatekeeper Review Completed 08/07/2017 10:54 AM
Budget and Management Office Mark Isackson Additional Reviewer Completed 08/07/2017 3:28 PM
County Attorney's Office Jeffrey A. Klatzkow Level 3 County Attorney's Office Review Completed 08/07/2017 3:40 PM
County Manager's Office Leo E. Ochs Level 4 County Manager Review Completed 08/08/2017 9:21 AM
Board of County Commissioners MaryJo Brock Meeting Pending 08/08/2017 12:00 AM
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Packet Pg. 13 Attachment: 0808 Change Order Backup - FY17 (3572 : 0808 Administrative Services Change Order Report)
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Packet Pg. 14 Attachment: 0808 Change Order Backup - FY17 (3572 : 0808 Administrative Services Change Order Report)
Revised: 10/28/2014 (Divisions who may require additional signatures may include on separate sheet.)
PROCUREMENT USE ONLY
Admin BCC
Rpt BCC ES
Contract Modification Work Order Modification Amendment
Contract #: Change #: Purchase Order #: Project #:
Contractor/Firm Name: Contract/Project:
Project Manager Name: r: Division Name:
Original Contract/Work Order Amount $ 152,247.78 7/12/16 16A15 Original BCC Approval Date; Agenda Item #
Current BCC Approved Amount $ 195,745.59 6/13/17 16E1a Last BCC Approval Date; Agenda Item #
Current Contract/Work Order Amount $ 195,745.59 6/30/2017 SAP Contract Expiration Date (Master)
Dollar Amount of this Change $ (8,477.37)23.00%Total Change from Original Amount
Revised Contract/Work Order Total $ 187,268.22 -4.33%Change from Current BCC Approved Amount
Cumulative Changes $ 35,020.44 -4.33%Change from Current Amount
Completion Date, Description of the Task(s) Change, and Rationale for the Change
Notice to Proceed Original Last Approved Revised Date
Date Completion Date Date (Includes this change)
# of Days Added Select Tasks Add new task(s) Delete task(s) Change task(s) Other (see
below)
Provide a response to the following: 1.) detailed and specific explanation/rationale of the requested change(s) to the task(s) and /
or the additional days added (if requested); 2.) why this change was not included in the original contract; and, 3.) describe the
impact if this change is not processed. Attach additional information from the Design Professional and/or Contractor if needed.
Procurement Services
Change Order Form
60149
Hannula Landscaping and Irrigation
4500170607 16-6607 5
Collier Blvd. Highway Beautification
Road Maintenance, Landscape Operations Pamela Lulich
6/30/2017 3/7/2017
NA
9/8/2016
Line Item 6 - The change increases mulch bag quantity by 70 bags ($331.10 cost increase):
1. The bid schedule requested 2,173 bags of mulch, and the awarded Contractor bid $4.73 per bag totaling $10,278.29 . An
additional 70 bags was required thereby increasing the total quantity to 2,243 bags @ $4.73 per bag increasing costs by
$331.10 for a grand total of $10,609.39.
2. The additional mulch was required to widen a bed, that was not included in the original bid schedule. The widening of the bed
was ordered in the field .
3. If the change is not processed, the aesthetics of the bed would not be up to county standards and could elicit complaints from
residents.
Line Item 14 – The change resulted in purchasing plant material in a 1 gal. size, increasing the quantity, and reducing the cost
per each plant ($12.38 credit (five less plants installed)):
1. The bid schedule requested Beach Sunflower, 3 gallon size, a quantity of 241 plants, and the awarded Contractor bid $4.95
each for a total cost of $1,192.95. The size was changed to1 gallon due to the unavailability of plant material originally
requested on the bid schedule. A work directive was issued changing the size to 1 gallon which decreased the cost to $2.475
each and increased the quantity to 482 plants. The original total cost of $1,192.95 remains the same. A field audit was
conducted counting installed plant material. The audit revealed a shortage of five (5) plants that were not installed (477 plants
installed versus 482 plants). A credit will be issued to the County for $12.38.
2. To keep the project on schedule, a work directive was issued authorizing the Contractor to purchase Beach Sunflower in the
1 gallon size rather than 3 gallon. If the change is not processed, the correct plant size, quantity, and price will not be
accurately identified on the pay application.
3. If this change was not processed, the Beach Sunflowers would not be installed, given that they weren’t available. This would
effect the aesthetics of the project and could elicit complaints from residents.
Line Item 17 – A change in Bahia sod square footage decreasing the quantity ($464.00 cost reduction):
1. The bid schedule line item requested 2,0000 square feet (SF) of Bahia sod, and the awarded Contractor bid $.29 per SF
totaling $580.00. The actual area reduces the sod by 1,600 SF for an actual quantity of 400 SF resulting in a $464.00 cost
reduction.
2. The bid schedule and plans anticipated a larger refurbishment area but less Bahia sod was required.
3. If the change is not processed, the County would spend money on a surplus of sod that is uneeded for this project.
Line Item 64 – A change in Floratam sod square footage (SF) increasing the quantity to install in medians and over counduit
trench ($288.00 (trench) + $525.24 (medians) = $813.24 cost increases):
1. The bid schedule line item requested 36,941 square feet (SF) of Floratam sod, and the awarded Contractor bid $.36 per SF
totaling $13,298.76.
2. The plans were not completely accurate for the area disturbed during wire trenching to the existing controller which added 800
SF of sod @ $.36 per SF; costs increased by $288.00. An additional 1,459 SF of sod was installed in the medians @ $.36 per
SF increasing costs by $525.24.
3. If the change is not processed, there would be an area of exposed dirt not covered by sod, which would effect the aesthetics
of the project and could elicit complaints from residents.
3 16.E.1.a
Packet Pg. 15 Attachment: 0808 Change Order Backup - FY17 (3572 : 0808 Administrative Services Change Order Report)
Revised: 10/28/2014 (Divisions who may require additional signatures may include on separate sheet.)
PROCUREMENT USE ONLY
Admin BCC
Rpt BCC ES
Line Item 80 - Change decreasing irrigation part quantity and reducing costs($350.00 cost reduction): “Irrigation 12” High Pop-
Up Spray Hydrants : Toro 570Z-12P, 570Z Series 12” High Pop-Up Spray head body with Precision Spray nozzle.
1. A change in irrigation head quantity from 25 installed heads @ $35.00 each for $875.00 in costs, and reducing the quantity
to15 installed heads @$35.00 each decreasing actual costs to $525.00.
2. The correct quantity was not in the contract because the base plans were inaccurate because autocad files were not available
and the bases were created from aerial drawings.
3. If the change is not processed,the County would be spending more money for irrigation heads installed than actually needed
to insure the health of the plants.
Line Item 81 - Change in irrigation part quantity and reducing costs ($567.00 cost reduction): “Irrigation 6” High Pop-Up Spray
Hydrants : Toro 570Z-6P, 570Z Series 6” High Pop-Up Spray head body with Precision Spray nozzle:
1. A change in irrigation part quantity from 416 heads @ $27.00 each for $11,232.00 in costs and reducing the quantity to 395
heads @$27.00 each for a decreased actual costs of $10,665.00.
2. The purpose of the change is due to plan descrepancies where the spacing was less than the typical for this type of head.
3. If the change is not processed, the County would spend money for irrigation heads that is uneeded for this project.
Increase costs to add 50 Linear Feet of Directional Bore HDPE SDR 11 2” Across North Bound Lane to Activate the Master
Valve ($800.00 cost increase):
1. The master valve is located next to the water source and was included in the original bid plan set.
2. The directional bore for the master valve control wire was not included in the original bid plan set, but was added to the final
revised plan set in order to connect to the water source. The exact location of the water tap was unknown and installed by a
separate Utility. This required an additional 50 LF of directional bore @ $16.00/LF for $800.00 cost increase.
3. If the change is not processed, the water source would not be connected to the irrigation system and the plants would die.
This would effect the aesthetics of the project and could elicit complaints from residents.
Delete 275 Cubic Yards of Compost Soil, Placed, and Graded reducing costs($9,028.3325 cost reduction):.
1. Less soil was needed to meet the median profile deleting 275 CY of compost soil, placed, and graded @ $32.83030 unit cost
for a total cost reduction of $9,028.3325.
2. The change was part of a previous change order and the soil quantities were estimated based on a typical cross-section.
3. If the change was not made, more dirt would have been installed than needed to reach the final median profile, this would
increase the slope of the median and produce run-off from the median into the roadway. This would effect the aesthetics of the
project and could elicit complaints from residents.
4 16.E.1.a
Packet Pg. 16 Attachment: 0808 Change Order Backup - FY17 (3572 : 0808 Administrative Services Change Order Report)
GHANGE ORDER NUMBER FIVE
Date: June 19,2017
tdd/Delet Unit Cost
Across North Bound Lane To Aclivate
the MasterVafue.
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Packet Pg. 17 Attachment: 0808 Change Order Backup - FY17 (3572 : 0808 Administrative Services Change Order Report)
ame
WORK DIRECTIVE CHANGE
CONTRACT # /PROJECT NAME:
DATE OF ISSUANCE: 6nn0fi
OWhIER: Collier County Board of Commissioners
COI{TRACTOR: Hannuta I^andscaping and Irrigation
Windham Studio Inc.
164607 / Collier Blvd. Highway Beautification CHANGE # 5
EFFECTIVE DATE: 6nl20t7
PROJECT#:60149
ENGINEER/DESIGN PROFESSIONAL:
You are directed to proceed promptly with the following change(s):
-tTtiplq: Request to change line item #14: Beach Sunflower, 3 gallon, lE,, spread, quantity of Z4l @$4'95 each for a total cost of $1,192.95 toa I gallon size increasing t[e quantity to +gz @$z.47seach for atotal cost of @1,192.95.
Purpose of Work Directive Change: The p-urpose of the change is to purchase Beach Sunflower I gallon size inlieu ofthe 3 gallon size because it is unavailable to procure atihis time.
If a claim is made th
Change order basod thereon will invoive one or more of the following methods oia.t"r*ining the effect of thechanges(s).
Method of detennining change in Contract price:
fil unit prices
fJ Lump Sumfl other
Estimated increase (decrease) in Contract price
$o
Method of determining change in Contact Times:I Conkactor's records
fl Engineer's recordfl other
Estimated change in Conhact Time:
Increase or decrease byocalendar days.
Attachments: There axe no attachments. Nursery Certifications will be obtained at pnrject close out.
06102t17 2:28 PM
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Packet Pg. 18 Attachment: 0808 Change Order Backup - FY17 (3572 : 0808 Administrative Services Change Order Report)
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Packet Pg. 19 Attachment: 0808 Change Order Backup - FY17 (3572 : 0808 Administrative Services Change Order Report)
Undetgrcund Utilities Grp
DBA Cabco Gro
P.O, Box 60537
FL Myery Fla 3390G
Offie: (239) 334-/H27
Fax: (239) 334-3997
abaorp@em[r,rqmail.om
BillTo:
Hannula Irrigation, Inc
7050 Pennsylvania St,
ft. Myers,FL.339L2
f nvoice
Exchange
Collier Blvd
Invoice#
HI-CFR
Work Orderlnvoice Date
slrslzotT N/A
QTY/rr,ITEM DESCRIPTION RATE AMOUNT
50 2'D.B
Crossing the Nofth Bound lane of Collier Blvd
(1) 2" HDPE SDR 11 Directional Bore 16.00 800.00
Terms: Net 30 days.Total ggoo,oo
8 16.E.1.a
Packet Pg. 20 Attachment: 0808 Change Order Backup - FY17 (3572 : 0808 Administrative Services Change Order Report)
MarcellaJeanne
From:
Sent:
To:
FrenchJames
Tuesday, June 20, 2017 12:24PM
ShueGene; KovenskyKenneth; GossardTravis; AhmadJay; BosiMichael; McleanMatthew;
PattersonAmy; OssorioMichael; LongRichard; MarcellaJeanne; ClevelandMarisa;
BowmanMagaly; PuigJudy; StrainMark; AshtonHeidi
LevyMichael; SantabarbaraGino, GurrolaSandra
JF - June 23 through July 5,2017
Team,
I will be out of the office from June 23,2017 through July 4,20L7, returning on July 5, 2077.1will monitor my emails
(very lightly) and will have limited access to my phone. Marisa or Magaly will check my emails and phone messages
while l'm away. Gene Shue and Ken Kovensky have my full signature authority for GMD Transportation a rd Capital
Service (South) and Development Services and Regulation (North) respectively. Jay Ahmad will cover any BCC meeting
obligations that I have for June 27,20L7 and possibly June 28, 2077, and Mike Bosi and Matt McLean will be on hand to
assist with allof the GMD listed land use items on that BCC agenda. For all of the other GMD items at thir,;meeting,
please keep an eye on the agenda to be sure that you are at the meeting on time and prepared to cover'1our item. I
appreciate all of your efforts and the great work that you and your teams continue to deliver on a daily basis. I will be
back on Wednesday, July 5,2017.
Best regards,
Jamie
James C. French, Deputy Department Head
Growth Management Department, Collier County Government
Development Services Bldg.
2800 N. Horseshoe Drive, Naples, Florida 34104
office (239) 2s2-s7L7 - Mobile (239) 289-6267
Ji&r*ftY1,;
Under Florida Law, e-mail addresses are public records. lf you do not want your e-mail address released i r response to a
public records request, do not send electronic mail to this entity. lnstead, contact this office by telephone o'in writing.
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Adam Northrup cn=adamnorthrup@colliergov.net
'00'04- 12:03:43 2017.07.21
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Adam Northrup
cn=adamnorthrup@collier
gov.net
'00'04- 12:06:22 2017.07.21
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Administrative Services Change Order Report
Item page #Contract/ Grant No.Change #DateProject Name Vendor Name Division - Project Manager Original Contract
Amount
Current Contract
Amount
Change Order
Amount
Revised Contract
Amount
% Over
Board
Approved
Amount
Contract
Length
Change in
length
(Days)
Updated
contract
length
Change in
length
(%)
1 1 16-6597 2 6/27/2017 Jail Master Plan AECOM Technical
Services Inc.Facilities - Leandro Goicoechea $381,852.00 $381,852.00 $0.00 $381,852.00 0.00%163 30 193 18.40%
2 3 16-6607 5 6/29/2017 Collier Blvd Highway
Beautification Hannula Landscaping Road Maintenance - Pamela Lulich $152,247.78 $195,745.59 ($8,477.37)$187,268.22 -4.33%295 0 295 0.00%
3 10 16-7018 2 7/21/2107 Logan Blvd Extension Bonness, Inc.Transportation Engineering - John
Conti $4,444,063.00 $4,444,063.00 $0.00 $4,444,063.00 0.00%275 4 279 1.45%
4 16 16-6621 2 7/19/2017 Learning Management
System
Cornerstone On
Demand, Inc Human Resources - Amy Lyberg $135,500.00 $152,300.00 $0.00 $152,300.00 0.00%1460 0 1460 0.00%
5 18 16-6572R 1 7/21/2017 Golden Gate Parkway at
Livingston Intersection
Quality Enterprises
USA, Inc.
Transportation Engineering - James
Zuver $289,128.70 $289,129.70 $0.00 $289,129.70 0.00%90 4 94 4.44%
6 19 14-6342 15 7/10/2017 Collier Blvd (Golden Gate to
Green)Community Asphault Transportation Engineering - Kevin
Dugan $22,688,000.00 $2,268,800.00 $0.00 $2,268,800.00 0.00%897 18 915 2.01%
7 22 14-6350 3 7/21/2017 Plumbing Contractors BC Plumbing Service
of SWFL Facilities - Rady Edreva NA NA $0.00 $0.00 0.00%1095 0 1095 0.00%
Meeting Date Total number of Change orders Total Dollar
Change
Total
Change in
Days
8/8/2017 7 -$8,477.37 56
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Packet Pg. 38 Attachment: 0808 Change Order Report - FY17 (3572 : 0808 Administrative Services Change Order
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Packet Pg. 39 Attachment: 0808 After the Fact Memos - FY17 (3572 : 0808 Administrative Services Change Order Report)
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Packet Pg. 40 Attachment: 0808 After the Fact Memos - FY17 (3572 : 0808 Administrative Services Change Order Report)
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Packet Pg. 41 Attachment: 0808 After the Fact Memos - FY17 (3572 : 0808 Administrative Services Change Order Report)