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Agenda 07-25-2017 Item #16E2
07/25/2017 EXECUTIVE SUMMARY Recommendation to approve the administrative reports prepared by the Procurement Services Division for change orders and other items as identified. OBJECTIVE: To promote accountability and provide transparency to the public and gain th e Board’s approval/ratification for various procurement -related transactions. CONSIDERATIONS: In accordance with the Board’s Procurement Ordinance 2017-08 and the Procurement Manual, the Procurement Services Division produces a regular Administrative Rep ort which provides for Board approval of the following transactions: Contract change orders/Amendments that do not exceed ten (10%) of the current Board approved aggregate amount; Modifications to the current Board approved performance schedule (number of days); Other items as determined by the County Manager or designee. Approval of the following documents by the County Manager is subject to formal ratification by the Board of County Commissioners. If the decision by the County Manager is not ratified by that Board, the document(s) shall be enforceable against Collier County only to the extent authorized by law in the absence of such ratification by that Board. FISCAL IMPACT: The net total for 7 changes to contracts is $16,388. The total number of days added to contracts is 255. LEGAL CONSIDERATIONS: This item is approved for form and legality and requires a majority vote for Board action. - JAK GROWTH MANAGEMENT IMPACT: There is no Growth Management Impact associated with this action. RECOMMENDATION: To ratify/approve change orders and/or Contract Amendments; and other items as determined by the County Manager or designee in accordance with Procurement Ordinance 2017-08. Prepared By: Adam Northrup, Procurement Strategist, Procurement Services ATTACHMENT(S) 1. 0725 Change Order Report - FY17 (PDF) 2. 0725 Change Order Backup - FY17 (PDF) 16.E.2 Packet Pg. 15 07/25/2017 COLLIER COUNTY Board of County Commissioners Item Number: 16.E.2 Doc ID: 3520 Item Summary: Recommendation to approve the administrative reports prepared by the Procurement Services Division for change orders and other items as identified. Meeting Date: 07/25/2017 Prepared by: Title: Procurement Specialist – Procurement Services Name: Adam Northrup 07/21/2017 11:34 AM Submitted by: Title: – Procurement Services Name: Ted Coyman 07/21/2017 11:34 AM Approved By: Review: Procurement Services Adam Northrup Additional Reviewer Completed 07/21/2017 11:37 AM Administrative Services Department Paula Brethauer Level 1 Division Reviewer Completed 07/21/2017 1:32 PM Procurement Services Barbara Lance Level 1 Purchasing Gatekeeper Completed 07/24/2017 11:15 AM Procurement Services Ted Coyman Additional Reviewer Completed 07/24/2017 11:33 AM Administrative Services Department Len Price Level 2 Division Administrator Review Completed 07/24/2017 11:58 AM Office of Management and Budget Valerie Fleming Level 3 OMB Gatekeeper Review Completed 07/24/2017 12:03 PM Budget and Management Office Mark Isackson Additional Reviewer Completed 07/24/2017 12:32 PM County Attorney's Office Jeffrey A. Klatzkow Level 3 County Attorney's Office Review Completed 07/24/2017 12:59 PM County Manager's Office Michael Cox Level 4 County Manager Review Skipped 07/25/2017 5:09 PM Board of County Commissioners MaryJo Brock Meeting Pending 07/25/2017 12:00 AM 16.E.2 Packet Pg. 16 Administrative Services Change Order Report Item page #Contract/ Grant No.Change #DateProject Name Vendor Name Division - Project Manager Original Contract Amount Current Contract Amount Change Order Amount Revised Contract Amount % Over Board Approved Amount Contract Length Change in length (Days) Updated contract length Change in length (%) 1 1 13-6164 1 6/2/2017 Courthouse Elevator Modernization AECOM Facilities - Claude Nesbitt $20,480.00 $20,480.00 $16,388.00 $36,868.00 80.02%349 200 549 57.31% 2 8 14-6342 14 7/10/2017 Collier Blvd (Golden Gate to Green)Community Asphault Transportation Engineering - Kevin Dugan $22,688,000.00 $2,268,800.00 $0.00 $2,268,800.00 0.00%897 9 906 1.00% 3 10 17-7067 2 6/21/2017 Karen Drive Stormwater JRL Underground Utilities, Inc Bayshore Gateway CRA - Tami Scott $313,329.09 $313,329.09 $0.00 $313,329.09 0.00%90 0 90 0.00% 4 11 16-7014R 3 7/13/2017 NCRP Sun-N-Fun Lazy River AuMiller Pools, LLC Facilities - Vicky Ahmad $396,271.00 $465,913.00 $0.00 $465,913.00 0.00%163 5 168 3.07% 5 13 16-6550 6 7/17/2017 Collier Blvd & Immokalee Road Intersection Improv. Quality Enterprises USA Transportation Engineering - Matthew Thomas $7,750,472.15 $7,755,993.95 $0.00 $7,755,993.95 0.00%517 25 542 4.84% 6 25 17-7092 1 7/10/2017 Eagle Lakes Community Park Aquatic Center DEC Contracting Group Facilities - James Morton $9,230,657.63 $9,230,657.63 $0.00 $9,230,657.63 0.00%365 16 381 4.38% 7 38 13-6164 2 7/6/2017 Subsurface Utility Engineering Johnson Engineering, Inc.PUD Engineering - Corinne Trtan NA NA NA $0.00 NA 1825 0 1825 0.00% Meeting Date Total number of Change orders Total Dollar Change Total Change in Days 7/25/2017 7 $16,388.00 255 16.E.2.a Packet Pg. 17 Attachment: 0725 Change Order Report - FY17 (3520 : 0725 Administrative Services Change Order 1 16.E.2.b Packet Pg. 18 Attachment: 0725 Change Order Backup - FY17 (3520 : 0725 Administrative Services Change Order Report) 2 16.E.2.b Packet Pg. 19 Attachment: 0725 Change Order Backup - FY17 (3520 : 0725 Administrative Services Change Order Report) 3 16.E.2.b Packet Pg. 20 Attachment: 0725 Change Order Backup - FY17 (3520 : 0725 Administrative Services Change Order Report) 4 16.E.2.b Packet Pg. 21 Attachment: 0725 Change Order Backup - FY17 (3520 : 0725 Administrative Services Change Order Report) 5 16.E.2.b Packet Pg. 22 Attachment: 0725 Change Order Backup - FY17 (3520 : 0725 Administrative Services Change Order Report) 616.E.2.b Packet Pg. 23 Attachment: 0725 Change Order Backup - FY17 (3520 : 0725 Administrative Services Change Order Project Budget County Building "L" County Courthouse Passenger Elevator Modernization Additional Construction Phase Services Collier County Revised 5/11/2017 Facilities Division Personnel Hours Budget Task Description PrincipalSenior ProjectManagerSenior EngineerEngineerCaddTech./InspectorAdmin. Asst.Total HoursLaborOther Direct CostsSubconsultantsTotal Non-LaborTotalTask No. 1 -Construction Phase Services Project Management 2 4 -8 14 1,596$-$1,596$ Engineering Support During Construction --$-$-$ Respond to up to two contractor RFIs 1 4 4 9 1,048$-$1,048$ Prepare one change order 2 2 2 6 600$-$600$ Two site visits during construction 4 16 8 28 4,184$400$400$4,584$ Substantial Completion Walk-through and punch list 8 4 2 14 1,872$200$200$2,072$ Final Completion Walk-through 4 8 4 2 18 2,560$200$200$2,760$ Prepare record drawings 2 1 4 16 4 2 29 3,628$100$100$3,728$ Total 4 14 42 32 6 20 118 15,488$900$-$900$16,388$ Personnel Category $/HR Principal $206.00 Senior Engineer $157.00 Engineer $123.00 Cadd Tech./Inspector $81.00 Admin. Asst.$62.00 Senior Project Manager $172.00 9/16/2015 Page 1 of 17 16.E.2.b Packet Pg. 24 Attachment: 0725 Change Order Backup - FY17 (3520 : 0725 Administrative Services Change Order 8 16.E.2.b Packet Pg. 25 Attachment: 0725 Change Order Backup - FY17 (3520 : 0725 Administrative Services Change Order Report) 9 16.E.2.b Packet Pg. 26 Attachment: 0725 Change Order Backup - FY17 (3520 : 0725 Administrative Services Change Order Report) 10 16.E.2.b Packet Pg. 27 Attachment: 0725 Change Order Backup - FY17 (3520 : 0725 Administrative Services Change Order Report) 11 16.E.2.b Packet Pg. 28 Attachment: 0725 Change Order Backup - FY17 (3520 : 0725 Administrative Services Change Order Report) 12 16.E.2.b Packet Pg. 29 Attachment: 0725 Change Order Backup - FY17 (3520 : 0725 Administrative Services Change Order Report) 13 16.E.2.b Packet Pg. 30 Attachment: 0725 Change Order Backup - FY17 (3520 : 0725 Administrative Services Change Order Report) 14 16.E.2.b Packet Pg. 31 Attachment: 0725 Change Order Backup - FY17 (3520 : 0725 Administrative Services Change Order Report) 15 16.E.2.b Packet Pg. 32 Attachment: 0725 Change Order Backup - FY17 (3520 : 0725 Administrative Services Change Order Report) 16 16.E.2.b Packet Pg. 33 Attachment: 0725 Change Order Backup - FY17 (3520 : 0725 Administrative Services Change Order Report) 17 16.E.2.b Packet Pg. 34 Attachment: 0725 Change Order Backup - FY17 (3520 : 0725 Administrative Services Change Order Report) 18 16.E.2.b Packet Pg. 35 Attachment: 0725 Change Order Backup - FY17 (3520 : 0725 Administrative Services Change Order Report) 19 16.E.2.b Packet Pg. 36 Attachment: 0725 Change Order Backup - FY17 (3520 : 0725 Administrative Services Change Order Report) 20 16.E.2.b Packet Pg. 37 Attachment: 0725 Change Order Backup - FY17 (3520 : 0725 Administrative Services Change Order Report) 21 16.E.2.b Packet Pg. 38 Attachment: 0725 Change Order Backup - FY17 (3520 : 0725 Administrative Services Change Order Report) 22 16.E.2.b Packet Pg. 39 Attachment: 0725 Change Order Backup - FY17 (3520 : 0725 Administrative Services Change Order Report) 23 16.E.2.b Packet Pg. 40 Attachment: 0725 Change Order Backup - FY17 (3520 : 0725 Administrative Services Change Order Report) 24 16.E.2.b Packet Pg. 41 Attachment: 0725 Change Order Backup - FY17 (3520 : 0725 Administrative Services Change Order Report) 25 16.E.2.b Packet Pg. 42 Attachment: 0725 Change Order Backup - FY17 (3520 : 0725 Administrative Services Change Order Report) 26 16.E.2.b Packet Pg. 43 Attachment: 0725 Change Order Backup - FY17 (3520 : 0725 Administrative Services Change Order Report) 27 16.E.2.b Packet Pg. 44 Attachment: 0725 Change Order Backup - FY17 (3520 : 0725 Administrative Services Change Order Report) 28 16.E.2.b Packet Pg. 45 Attachment: 0725 Change Order Backup - FY17 (3520 : 0725 Administrative Services Change Order Report) 29 16.E.2.b Packet Pg. 46 Attachment: 0725 Change Order Backup - FY17 (3520 : 0725 Administrative Services Change Order Report) 30 16.E.2.b Packet Pg. 47 Attachment: 0725 Change Order Backup - FY17 (3520 : 0725 Administrative Services Change Order Report) 31 16.E.2.b Packet Pg. 48 Attachment: 0725 Change Order Backup - FY17 (3520 : 0725 Administrative Services Change Order Report) 32 16.E.2.b Packet Pg. 49 Attachment: 0725 Change Order Backup - FY17 (3520 : 0725 Administrative Services Change Order Report) 33 16.E.2.b Packet Pg. 50 Attachment: 0725 Change Order Backup - FY17 (3520 : 0725 Administrative Services Change Order Report) 34 16.E.2.b Packet Pg. 51 Attachment: 0725 Change Order Backup - FY17 (3520 : 0725 Administrative Services Change Order Report) 35 16.E.2.b Packet Pg. 52 Attachment: 0725 Change Order Backup - FY17 (3520 : 0725 Administrative Services Change Order Report) 36 16.E.2.b Packet Pg. 53 Attachment: 0725 Change Order Backup - FY17 (3520 : 0725 Administrative Services Change Order Report) 37 16.E.2.b Packet Pg. 54 Attachment: 0725 Change Order Backup - FY17 (3520 : 0725 Administrative Services Change Order Report) 38 16.E.2.b Packet Pg. 55 Attachment: 0725 Change Order Backup - FY17 (3520 : 0725 Administrative Services Change Order Report) 39 16.E.2.b Packet Pg. 56 Attachment: 0725 Change Order Backup - FY17 (3520 : 0725 Administrative Services Change Order Report) 40 16.E.2.b Packet Pg. 57 Attachment: 0725 Change Order Backup - FY17 (3520 : 0725 Administrative Services Change Order Report)