Lely Beautification MSTU Minutes 05/18/2017 GOLF ESTATES BEAUTIFICATION MSTU
ADVISORY COMMITTEE
3299 Tamiami Trail East Suite 103
Naples, FL 34113
Minutes
May 18, 2017
I. Call to Order
Chairman Branco called the meeting to order at 2:00 PM. A quorum was established.
II. Attendance
Members: Chairman Tony Branco, Robert Slebodnik, Kathleen Dammert, Linda Jorgensen,
Thomas Connolly
County: Dan Schumacher- Project Manager; Harry Sells - Project Manager
Others: Mike McGee - Landscape Architect; Gary Gorden - CLM; David Durrell—Juristaff
III. Approval of Agenda
Chairman Branco moved to approve the Agenda of the Lely Golf Estates Beautification M.S.T.U.
subject to the following changes:
Add: Item VIII. A.1 Project Managers Report: FY 18 Budget Review
Item IX. C. Old Business: Signage Restrictions
Item X. A.4. New Business: Traffic Signs
Second by Mr. Slebodnik. Carried unanimously 5- 0.
IV. Approval of Minutes—April 20,2017
Ms. Dammert moved to approve the minutes of the April 20, 2017 as presented. Second by Ms.
Jorgensen. Carried unanimously 5- 0.
V. Chairman's Report—Tony Branco
Chairman Branco reported on the monthly community drive through noting:
• The community plant material looks good—sod has been replaced.
• Site line issues were observed—medians must be trimmed to enhance visibility.
• Outages on two light poles on St Andrews @ Tuscany Villas were reported to Florida Power&
Light last October. One was repaired in the standard time frame; the second pole required re-
wiring and the repair is complete.
• A Lumec LED retrofit fixture is installed on pole#6 on St Andrews Blvd.
o A photo light meter test on the fixture determined the luminosity quality is brighter and
well suited for the main entrance.
o Staff noted the light has three settings options; current setting is on medium. A test of
the lower setting may be conducted as a comparison for Doral& Pebble Beach Blvd
• Committee Members should review the "Read Ahead" in advance to accommodate the
3:30 pm dismissal time for the summer meetings.
• An auto accident on Saint Andrews Boulevard by the church destroyed a Sabal Palm tree.
An insurance claim will be filed for reimbursement of expenses incurred by the M.S.T.U. and
the item will be added to the Old Business category for review at future meetings.
1
Traffic Meeting
Among those in attendance were representatives from Traffic Operations, the Growth Management
Division, Homeowner Associations, the County Managers office, the MSTU and Commissioner Fiala.
The following changes were approved:
• Speed limit will be reduced to 25 mph.
• Installation of signs on Santa Barbara directing traffic to Lely Resort via Rattlesnake
Hammock
• A three way stop sign will be installed at Warren Street.
• Delineators approaching Wildflower Way and Warren Street to limit automobile encroachment
onto the bike path will be installed.
• A stop sign and red flashers at the intersection of Augusta and Forest Hills Boulevards will be
installed.
• Bike path pavement lining markings will be refurbished.
• Patrols for enforcement of violations will be increased.
• A project to design and construct the approach to Wildflower Way and Warren Street including
landscaping, crosswalks, pavers and curb extensions is being implemented. Funds are
identified in the FY18 budget with a target initiation date of October 2017.
Committee discussion occurred noting signs should be posted in both directions on Augusta Blvd.
for the prohibition of vehicles one ton in weight or greater.
VI. Landscape Architects Report—McGee & Associates
A. Summary, Detail
Mr. McGee submitted the "Landscape Observation Report: -FY 15-16, 5/9/17 for information
purposes noting:
All Locations
• CLM will provide a quote for removal of"boots" from Sabal Palms.
Sod Installation
• Turf installation is complete except for some patching.
Irrigation
• Warren Street reuse pump station recorded reuse water use of 101,200 gallons; potable
water use 816 gallons.
• Valley Stream Circle potable water use was 14,090 gallons.
• The County tank reuse water pressure depends on the Golf Course watering schedule. The
tank filled up the week of May 20tH
US41 and Saint Andrews Boulevard
• Remove Flax Lilies at the newsstand bench.
Pebble Beach Boulevard
• CLM will provide a quote for removal of the Holly tree on Median#16.
The Committee discussed pruning versus removal of the Washingtonia Palms and decided to table a
decision to a future meeting.
VII. Landscape Maintenance Report—Commercial Land Maintenance
A. Summary Comments
• The area has been treated for caterpillar infestation.
• Fertilizer will be ordered and application scheduled.
2
• CLM will prune the median Bougainvillea at the intersection of Saint Andrews and Forest
Hills Boulevards to improve travel lane visibility although maintenance for the area is not
covered in their contract.
• Sod patching and heavy pruning of plant material will be completed week ending May 27th
VIII. Project Managers Report-Dan Schumacher, Harry Sells
A. Budget Report
Mr. Schumacher summarized the"Lely MSTU Fund Budget 152 dated May 18, 2017" for
information purposes and provided an overview of the budget noting:
• $219,908 of the FY17 property tax revenue budget of$233,800 has been collected.
• Carry Forward Funds of$252,959 bring Total Revenue to $487,759.
• Reserve Funds of$170,700 and Improvements General funds of$99,400 are reflected in
the Carry Forward Generated, Line 10.
• Current Operating Expense commitments total $62,811 with 2017 YTD expenditures of
$79,535.
• Uncommitted Operating Expense funds available are $34,712.71.
• Reserves funds total $170,700 of the $200,000 target. Unexpended funds can be
contributed to the reserve fund at the end of the year at the discretion of the MSTU.
• Improvements General Funds of$99,400 can be accessed for special projects with a budget
amendment approved by the Board of County Commissioners.
• Total available balance less committed expenses totals $306,067.
Mr. Schumacher recommended the millage rate for FY18 remain at 2.000 noting this level
should continue to build the Line 39 Catastrophe/Hurricane Reserve budget toward the $100k
target level.
A.1 FY18 Budget Review
Mr. Schumacher distributed the proposed FY18 budget for the Lely Golf Estates Beautification
M.S.T.U. highlighting the following:
• A revenue neutral budget for$245,300.00 with a millage of 2.000 for FY18 is planned.
• Operating Expense funds not expended in FY17 will be carried over to FY18 and are
reflected on Line 33 Improvements General.
• Staff recommends $15,000 be allocated in the budget for replacement of three irrigation
controllers (estimated cost of$12K- $13K) with phased replacement in the following
order:
1. Pebble Beach Circle
2. Saint Andrews entrance
3. Warren Street
During Committee discussion the following was noted:
• Capital outlay should be spent on beautification of the community such as monument
refurbishment and lighting.
• Repair costs to existing failed irrigation system are expensive.
• Budgeted allocation for a new irrigation system should be delayed.
Mr. Slebodnik left the meeting.
3
Ms. Dammert motioned to approve the Lely M.S.T.U. Fiscal Year 2018 Budget as presented.
Second by Mr. Connolly. Carried unanimously 4—0.
B. Lighting Inspection Report
Mr. Schumacher distributed the Lighting Inspection Report indicating six outages on Saint
Andrews Boulevard. Lamps were not replaced pending a decision by the Advisory Committee to
convert to LED bulbs.
Mr. Slebodnik returned.
C. Bulbs—
l. Lumec LED Retrofit
• A single-Luminaire streetlight fixture on Saint Andrews Boulevard was installed as a test
and members concurred it is an excellent fixture choice for the community.
• ETA (estimated time of arrival) for the fixture is six to eight weeks.
• A schedule for conversion of all Luminaires to LED will be implemented with lamps
replaced as outages occur.
• Twelve bulbs should be ordered to accommodate current and future outages.
Mr. Schumacher will inquire regarding unit price quantity discounts and freight costs and
report his findings to the Committee.
Ms. Dammert motioned to approve the purchase of twelve Lumec LED Streetlight fixtures.
Second by Mr. Connolly. Carried unanimously 5—0.
D. Irrigation
The concept of alternate day irrigation cycles was proposed to enable the tank to refill and avoid
accessing the potable water supply.
Mr. Sells stated that alternate days are not feasible due to County restrictions on the days of the
week when re-use water can be utilized for irrigation.
E. New Lift Station @ Hidden Valley Drive—Planned for install on County-owned parcel.
Mr. Schumacher distributed a visual print identifying the current and proposed locations for the
lift station.
• The sanitary lift station is being relocated from Saint Andrews Boulevard to a County-
owned parcel of land at the corner of St Andrews Blvd and Hidden Valley Drive.
• Existing equipment is "aged" and poses a safety hazard for Staff maintenance.
• The area will be landscaped to camouflage the equipment.
• Building plans will be requested for review.
F. Roadways—Worn "Micro-Resurfaced areas on Forest Hills, Big Springs, Thorncrest and
Briarcliff.
Mr. Schumacher distributed a report detailing the County's plan to repave four Micro-Resurface
roads within the next five years noting:
• The deteriorating roadway is not a structural deficiency but an aesthetics issue.
• Micro-Resurface is no longer utilized and the four roads affected will be milled and
resurfaced with pavement meeting the SP9.5 specification.
4
• Road Maintenance (RM) is developing a five year plan to resurface roads.
• Forest Hills Boulevard, Big Springs Drive, Thorncrest Lane and Briarcliff Lane are
anticipated for completion in the next 1 to 2 years.
G. Hibiscus GC: Irrigation at Baltusrol cart crossing. 1
Mr. Schumacher met with the Superintendent of the Hibiscus Golf Club to discuss the status of
irrigation at the Baltusrol cart crossing. The Superintendent said that a nonfunctioning gear drive
had been repaired.
The Committee discussed trimming of the landscape plantings. Mr. Schumacher will review
maintenance with the Superintendent and seek permission for the MSTU contractor to prune the
bushes.
H. Accident Report— Saint Andrews Boulevard Median #3 @ Pebble Beach Boulevard
Mr. Schumacher reported that an insurance claim can be filed upon completion of the repairs.
Mr. McGee noted the proposal submitted by CLM replaces the Crown of Thorns with Perennial
Peanut and Bougainvillea as well as a Sabal Palm tree.
I. Quote(s) restoration estimate E1105481. (Item E, above)
1. Commercial Land Maintenance—Median#3
Saint Andrews Boulevard
• CLM submitted proposal # E1105481, dated May 1, 2017, in the amount of$2,341.00 to
landscape the area damaged by a recent auto accident in the vicinity of the church.
Mr. Connolly motioned to approve Florida Land Maintenance,Inc.proposal#E1105481, dated
May 1, 2017, in the amount of$2,341.00 for landscaping the area damaged by an auto accident
on Saint Andrews Median #3. Second by Ms. Jorgensen. Carried unanimously 5— 0.
IX. Old Business
A. Refurbishment of Entry Monuments
1. Planning and Regulation Review—meeting @ Growth Management Division(GMD).
Mr. Schumacher distributed a report recapping a meeting with Diane Compagnone, Sign
Review Specialist, Growth Management Division, highlighted as follows:
a. Easements—An easement is on file for Lot 1, the Northwest corner; however, no easement
is on file for the Northeast corner. A Title Search can be executed to verify existence of
an easement for the Northeast corner (monument area).
b. Right of Way (ROW)—A pictorial depiction of the ROW was distributed.
c. Signage Restrictions—
Mr. Schumacher distributed signage restriction information highlighting:
• Maximum sign structure height is 8 feet, referenced to the center of the nearest
adjacent roadway lane.
• Maximum sign message area is (i) 32 sq.ft. for matching free standing monuments,
identical message, one-side only both monuments and (ii) 64 sq.ft. for single free
standing monument, identical message, both sides, same monument.
• Architectural Embellishment standards include a symbol or un-lettered,
un-numbered community graphic.
• Free standing, unconnected structures (Entrance Feature) are independent of County
sign codes, but subject to County Building codes.
5
• Signs in the ROW require a separate permit.
• No fluorescent colors are allowed.
During Committee discussion identification of the nearest adjacent roadway lane was
addressed—Route 41 or Saint Andrews Boulevard.
Mr. Schumacher will schedule a meeting with Diane Compagnone, Tony Branco, Mike
McGee and himself to clarify the roadway used for the height measurement and review
options for the monument sign.
2. Design—Tony's superimposed designs, Rev 2.
Design review was tabled to a future meeting pending clarification of height restrictions.
3. Zoning—Additional details on the height criteria have been requested.
B. Unfinished Business
Insurance for Pebble Beach Light Pole. Insurance reimbursement is pending.
X. New Business
A. Project Proposals for the FY -17 Year
The following projects are under consideration and will be addressed in 2017:
1. Traffic Calming on Saint Andrews Boulevard
2. Study and Traffic Calming Methods
3. Lighting Pebble Beach Circle, Pebble Beach Cart Crossing, Forest Hills Cart Crossing.
Potential for Doral Circle.
4. Traffic Signs—
• Signs will be supplied by Collier County and installed by the Homeowners Association.
• The traffic control sign verbiage includes Stop, Yield and Speed Limit.
• Members will identify locations for signage and confirm inventory quantities at the
June meeting.
XI. Member Comments
None
XII. Public Comments
None
There being no further business to come before the Committee, the meeting was adjourned by the Chair
at 3:54 PM.
6
LELY GOLF ESTATES BEAUTIFICATION MSTU
ADVISORY COMMITTEE
Tonyvor
B�'dco
Chairman
The Minutes were approved by the Committee on 'Uft)E 15 2017, as presented ) , or
as amended
NEXT MEETING: JUNE 15,2017-2:00 PM
COLLIER COUNTY EAST NAPLES LIBRARY
8787 TAMIAMI TRAIL EAST, NAPLES,FL 34113
(239)775-5592
7