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Forest Lakes MSTU Minutes 05/02/2017 FOREST ROADWAY AND DRAINAGE M.S.T.U. LAKES ADVISORY COMMITTEE 3299 East Tamiami Trail Suite 103 Naples,FL 34112 Minutes May 2,2017 I. Call to Order Chairman Fogg called the meeting to order at 10:01 A.M. A quorum was established. II. Attendance Members: George Fogg, Chair; Marianne Fanning,Vice Chair; Richard Barry(Excused); Barbara Bell; John Goody(Excused) County: Dan Schumacher, Project Manager; Harry Sells,Project Manager Other: Aaron Gross, Ground Zero Landscaping; Doug Burnham, Quail Run Golf Club; Wendy Warren, JuriSolutions III. Approval of Agenda Ms. Fanning moved to approve the Agenda of the Forest Lakes Advisory Committee subject to the following changes: Move: Item VI. G—Project Managers Report: Quotes: a. Roadway Re-striping&Reflectors to b. Item VI. G—Project Managers Report: Quotes: b. Lake #9 Light Outage to a. Delete: Item VI. E—Project Managers Report: New Stop &Street Sign Vinca Lane Second by Ms. Bell. Carried unanimously 3-0. IV. Approval of Minutes—April 4,2017 Ms. Bell moved to approve the minutes of the April 4, 2017 Forest Lakes Advisory Committee meeting as presented Second by Ms. Fanning. Carried unanimously 3- 0. V. Contractor Reports A.Windham Studio—Scott Windham—No Report This Month. Mr. Windham was not available and will not bill for the monthly drive through. Mr. Schumacher and Mr. Gross observed the following during their community tour: • The Cassia Trees are displaying some blooms and new foliage since fertilization. • A Euphorbia plant was damaged by a falling Royal Palm frond at the main entry island. • Foliage will be pruned at Light Pole#166. • Suckers will be trimmed from light poles#155 and#131. During Committee discussion the following was noted: • The spider webs should be cleaned from the light pole in the area of Emerald Greens. • The area on Woodshire Lane in the vicinity of the Emerald Greens Condominiums cannot be landscaped or sodded as irrigation is not available and sunlight is limited. 1 B. Ground Zero Landscape Maintenance—Aaron Gross Joan Nease, a resident of Emerald Greens, commented on landscape maintenance on Woodshire Lane in the chain link fence section. • Mr. Gross will instruct his staff to remove Palm fronds from the area. • The landscaper for Naples Bath and Tennis has been contacted to clean the area between the fence and the foliage. • Code Enforcement does not have jurisdiction over "Grandfathered" foliage. • Mr. Schumacher will provide the link for Code Enforcement to Ms.Nease and recommended she contact them directly. VI. Project Managers Report A. Budget Report Mr. Schumacher presented the "Forest Lakes MSTU Fund 159, May 2, 2017" for FY17 noting the format has been modified to incorporate a Property Tax, Operating Budget, and Millage Summary recap at the bottom of the report: • $174,248 of the $189,600 FY 17 Ad Valorem Tax budget has been collected. • The Operating Expense budget is $167,383 of which$58,901 is committed and $85,257 in invoices has been paid. • Operating Expense available balance for FY17 is $23,224.74. • Agnoli, Barber&Brundage (ABB) funds for engineering have been expended. • Line 38 `Reserves' should be sufficient to fund the planned Drainage Structures project, designed by ABB. • To slow expenditures for Swales Maintenance, Hannula's schedule was modified to bi-weekly service through May, with weekly service commencing in June 2017. • A new PO was issued to Florida Fountains & Equipment for fountain pump & light repairs, lakes#9 and#14. • Total Available Balance of$257,219 plus funds committed and not spent yields Estimated Cash balance of$316,120. • Mr. Schumacher noted that the MSTU millage rate is evaluated on an annual basis and although it can be adjusted, the maximum 4.0 mil rate set by the Board of County Commissioners cannot be exceeded. • The current MSTU 4.0 millage rate will remain in effect until the planned repayment of the bond in 2022. Agnoli, Barber& Brundage Infall Project Status • The checklist for the "Drainage Structures" stormwater improvement project has been submitted to the County Procurement office for review. • Staff will prepare the"bid"package. Estimated time for the Request for Quote package distribution is June -July. • The contract will be submitted to the Board of County Commissioners for approval. • Funds are budgeted in the FY18 budget for the project. • Agnoli, Barber&Brundage will be retained as a consultant to the M.S.T.U. During Committee discussion the following was noted: • Mr. Burnham stated the preferred time frame for installation of the Drainage Structures improvements would be in mid-April, 2018. • The Advisory Committee acknowledged and requested a delayed schedule be prepared. • Mr. Schumacher and Mr. Burnham will review the scope of the project and present a revised construction start date to the Committee at the June 2017 meeting. 2 B. Reschedule July 4th Advisory Committee Meeting Committee agreed to cancel the July 4, 2017 Advisory Committee meeting noting a special meeting can be scheduled to address time sensitive items if necessary. Chairman Fogg motioned to cancel the July 2017 meeting of the Forest Lakes Roadway and Drainage M.S.T.U.Advisory Committee reserving the right to schedule a special meeting if necessary. Second by Ms. Bell. Carried unanimously 3- 0. C. Quail Run Easements—Document Package Mailed from Quail Run on April 25th. Mr. Schumacher updated the Committee on the status of the Quail Run Easements as follows: • The original easement documents delivered by Mr. Burnham on May 2, 2017 will be submitted to the Real Property Management Division. • Upon acceptance of the signed documents and implementation of the easements, quotes for control of weeds and aquatic growth in the lakes and ponds will be solicited. • Mr. Burnham will provide a copy of Aquagenix "Scope of Service Contract" for weed and aquatic growth control treatment for the lakes and ponds to Mr. Schumacher noting Quail Run Golf Club management has been satisfied with their performance. D. Fence Line Maintenance—Follow-up Message Sent to Code Enforcement Requesting the Hedge be continued along the Chain Link Fence Mr. Schumacher reported: • A response to his inquiry to Code Enforcement regarding maintenance of the hedge along the chain link fence is pending. • Lack of compliance by the management company for the Fairways at Emerald Greens Condominium Association to remove two dead Laurel Oak trees between Light Poles #50 and#51 on Woodshire Lane will be reported to Code Enforcement. F. Lake Fountain Failure—P.O. increased and NTP issued to Florida Fountains and Equipment to install replacement motor and pump on Aerator#3 in Lake 14. Mr. Schumacher reported Florida Fountains & Equipment will confirm when the repair is complete and process the invoice. G. Quotes a. Lake#9 Light Outage—LED Quotes for Aerator#1. The Committee reviewed the quote to replace three halogen lights with LED lights on fountain #1 in Lake#9. Chairman Fogg motioned to approve the proposal from Florida Fountains and Equipment LLC., number 2016-8997 dated April 20, 2017,for an amount not-to-exceed$800.00 to replace three existing halogen lights with three LED lights. Second by Ms. Fanning. Carried unanimously 3- 0. b. Roadway Re-Striping& Reflectors—expanded quote. Mr. Schumacher presented a proposal from McShea Contracting for pavement re-striping of the perimeter and installation of reflectors on Woodshire Lane and Forest Lakes Boulevard. Add on quotes were provided for alternate streets. During Committee discussion the following was noted: • Side or center striping options may be considered. • Edging, a property owner's responsibility, is necessary with side striping. 3 • Side striping is prominent in most residential areas pavement markings. • McShea's paint quality meets FDOT specifications -Mr. Schumacher will investigate paint quality and report his findings to the Committee. • Quote for reflectors includes removal and re-application. • A second quote will be solicited for the Entry Way. • Thermoplastic features long term durability, however cost is significantly higher. • Warranty terms to be confirmed. Chairman Fogg motioned to approve the proposal from McShea Contracting, dated March 15, 2017, for an amount not-to-exceed$14,500.00, to repaint Pavement Markings solid White and Yellow and install Retro-Reflective Pavement Markers on the perimeter of Forest Lakes Boulevard and Woodshire Lane. The expense of edging the grass in preparation for the Pavement Markings will be borne by the M.S.T.U. on a one time basis. Second by Ms. Fanning. Carried unanimously 3- 0. VII. New Business None VIII. Old Business A. MiraVista Mr. Schumacher confirmed there is no easement in the area where work was previously performed and he will inform the MiraVista Condo Association that the Forest Lakes Roadway and Drainage M.S.T.U. Advisory Committee, after reviewing their request for swale maintenance, will not be taking action. IX. Committee Member Comment None X. Public Comment Lee Dixon, Turtle Lakes Golf Colony Condominium Association,thanked the Committee for their service. Next Meeting June 6,2017 10:00 A.M. Forest Lakes Condo Association Clubhouse 1058 Forest Lakes Drive, Naples FL,34110 There being no further business to come before the Committee, the meeting was adjourned by the Chair at 11:22 AM. FOREST LAKES ROADWAY AND DRAINAGE MSTU ADVISORY COMMITTEE „yze.,,so • 71 GeorgFogg, Chairman The Minutes were approved by the Committee on 34.4 E- Co, 2017 , as presented X , or as amended 4