Lely Beautification MSTU Agenda 07/20/2017 GOLF ESTATES BEAUTIFICATION MSTU
ADVISORY COMMITTEE
3299 Tamiami Trail East, Suite 103
Naples, FL 34112
AGENDA
JULY 20, 2017
CALL TO ORDER—
II. ATTENDANCE—
Tony Branco-Chair (10/1/17)
Robert Slebodnik-Vice Chair (10/1/18)
Kathleen Dammert (10/1/18)
Linda Rae Jorgensen (10/1/17)
Thomas Connolly (10/1/17)
III. APPROVAL OF AGENDA—
IV. APPROVAL OF MINUTES — JUNE 15TH,2017
V. CHAIRMAN'S REPORT — TONY BRANCO
A. Status—Traffic calming on St Andrews& signage.
VI. LANDSCAPE ARCHITECT'S REPORT—MCGEE&ASSOCIATES (10/24/2017)
A. Summary,Detail.
VII. LANDSCAPE MAINTENANCE REPORT—COMMERCIAL LAND MAINTENANCE (05/13/17)
A. Summary comments.
VIII. PROJECT MANAGERS REPORT—DAN SCHUMACHER,HARRY SELLS
A. Budget Report.
B. Lighting Inspection Report.
C. Lumec LED Retrofit—
1. 7/10/2017 -(12)fixtures delivered.
2. 6/06/2017 -(12)additional fixtures ordered from Graybar—Est. Delivery date: 06/20/2017.
3. 5/05/2017 -Proof-of-Concept unit installed on St Andrews Blvd,pole#6. Results approved.
D. Irrigation—Status. (Harry Sells)
E. Quote(s)—
IX. OLD BUSINESS—
A. REFURBISHMENT OF ENTRY MONUMENTS—
1. Easements—Easements for both entry-and exit-side St Andrews monuments confirmed.
2. Planning&Regulation Review—
i. Meeting on 06/06/2017 with Diane Compagnone, Sign Specialist,Growth Management
Division(GMD)—Branco,McGee, Schumacher.
ii. Additional easement research.
3. Design—Tony's superimposed designs,Rev 2.
B. NEW LIFT STATION @ HIDDEN VALLEY DRIVE—
1. Engineering drawing requested.
Page 1 of 2
C. ROADWAYS—
1. Tenetative Road Maintenance repaving schedule sequence-pending.
D. UNFINISHED BUSINESS—
1. Insurance Pebble Beach Light Pole.
X. NEW BUSINESS—
A. PROJECT PROPOSALS FOR THE FY-17 YEAR
1. Lighting Pebble Beach Circle,Pebble Beach Cart Crossing,Forest Hills Cart
Crossing,Potential for Doral Circle.
XI. MEMBER COMMENTS—
XII. PUBLIC COMMENTS—
XIII. ADJOURNMENT—
NEXT MEETING:
AUGUST 17TH,2017 AT 2:00 PM
Collier County Library
East Naples Branch
8787 Tamiami Trail East
Naples,FL 34113
(239) 775-5592
April 20,2017 Lely Golf Estates Beautification MSTU Page 2 of 2
GOLF ESTATES BEAUTIFICATION MSTU
ADVISORY COMMITTEE
3299 Tamiami Trail East Suite 103
Naples, FL 34113
Minutes
June 15, 2017
I. Call to Order
Chairman Branco called the meeting to order at 2:00 PM. A quorum was established.
II. Attendance
Members: Chairman Tony Branco, Robert Slebodnik, Kathleen Dammert, Linda Jorgensen,
Thomas Connolly
County: Dan Schumacher- Project Manager; Harry Sells -Project Manager
Others: Mike McGee -Landscape Architect; Gary Gorden-CLM; Wendy Warren-Juristaff
III. Approval of Agenda
Chairman Branco moved to approve the Agenda of the Lely Golf Estates Beautification M.S.T.U.
subject to the following changes:
Add:Item VIII. G. Project Managers Report: Signage Drive through Observations
Second by Mr. Sleboknik. Carried unanimously 5- 0.
IV. Approval of Minutes—May 18, 2017
Mr. Connolly moved to approve the minutes of the May 18, 2017 as presented. Second by
Ms. Jorgensen. Carried unanimously 5-0.
V. Chairman's Report—Tony Branco
Chairman Branco reported the following observations from his independent monthly community drive
through:
• Replacement of the flowers at the front entrance on Saint Andrews Boulevard with seasonal
annuals should be scheduled.
• The sod installation is complete &looks phenomenal.
• Forest Hills needs some trimming.
• Palm fronds should be removed.
• The canal opposite the Presbyterian Church is overgrown; Staff noted the Road Maintenance
Division is responsible for spraying. *
• Related to traffic calming on St Andrews, Stop signs have been installed&the speed limit will
be lowered soon.
*Mr. Schumacher will send photographs to the County Stormwater Management Department to
ascertain if the overgrown condition of the canal opposite the church is acceptable.
VI. Landscape Architects Report—McGee& Associates
A. Summary,Detail
Mr.McGee submitted the "Landscape Observation Report: -FY 15-16, 6/7/17 for information
purposes noting:
1
Irrigation
• Warren Street reuse pump station recorded reuse water use of 120,400 gallons; potable water
use 1610 gallons.
• Valley Stream Circle potable water use was 14,239 gallons.
US41 and Saint Andrews Boulevard
• CLM will inventory and provide a quote for replacement of the Bougainvillea shrubs
removed by the Florida Power&Light pole relocation project.
Treasure Point Cul-de-Sac
• CLM will include two Bougainvillea shrubs in the above count for planting in front of the
Sabal Palm on Median#24.
Doral Circle West of Right of Way
• The lagging Blueberry Flax Lilies in the bed along Rattlesnake Hammock Road should be
evaluated for treatment or replacement.
• Mr. McGee will provide an inventory to Mr. Schumacher to request a quote for
replacement of the dwarf Crown of Thorns with Perennial Peanut plants.
Median#23,Doral Cir.
• Remove, and do not replace, damaged Jatropha tree.
Median#16,Pebble Beach Blvd.
• CLM to remove declining Holly tree and replace with Queen's Crape Myrtle. CLM will
research available Crape Myrtle container sizes,report their findings and submit a proposal
to the Committee for installation.
Weeds
• Torpedo grass on these medians:
o # 8, St Andrews Blvd
o # 12, Forest Hills Blvd.
o # 16, Pebble Beach Blvd.
Heavy cut backs are recommended.
VII. Landscape Maintenance Report—Commercial Land Maintenance
A. Summary Comments
• CLM has received a Notice-to-Proceed with removal and replacement of landscape damaged
by the auto accident on Saint Andrews Boulevard by the Presbyterian Church.
• The Palm tree on the median where the accident occurred will be flush cut as will the Holly
and Jatropha trees on medians#16 and 23.
• Pruning of the Firebush and Plumbago plants is 90% complete.
• Torpedo grass will be addressed on a weekly basis.
• CLM will submit seasonal flower availability to Mr. McGee and Mr. Schumacher; Mr.
Schumacher will distribute flower choices to the Committee.
Chairman Branco motioned for Florida Land Maintenance,Inc., dba Commercial Land
Maintenance, to remove the Geraniums at the entrance to Saint Andrews and prep the site for
installation of seasonal flowers. Second by Ms. Jorgensen. Carried unanimously 5- 0.
Ms. Dammert motioned to authorize Florida Land Maintenance, Inc., dba Commercial Land
Maintenance, to replace the existing flowers at the Saint Andrews entrance with Pentas bordered
by Purslane(colors to be determined) at a cost Not-to-Exceed$2,500.00.
Second by Ms. Jorgensen. Carried unanimously 5- 0.
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VIII. Project Managers Report-Dan Schumacher,Harry Sells
A. Budget Report
Mr. Schumacher summarized the"Lely MSTU Fund Budget 152 dated June 15, 2017"for
information purposes and provided an overview of the budget noting:
• $221,975 of the FY17 property tax revenue budget of$233,800 has been collected.
• Carry Forward Funds of$252,959 bring Total Revenue to $487,759.
• Reserve Funds of$170,700 and Improvements General funds of$99,400 are reflected in the
Carry Forward Generated, Line 10.
• Current Operating Expense commitments total $63,530 with 2017 YTD expenditures of
$81,157.
• Uncommitted Operating Expense funds available are $32,371.71.
• A purchase order will be issued to Graybar for the purchase of additional LED street lights.
• Reserves for Insurance and Catastrophic/Hurricane funds total $170,700 of the $200,000
target. Unexpended FY17 funds applied to the Catastrophe/Hurricane Reserves fund should
achieve the $100K targeted goal.
• Improvements General Funds of$99,400 can be accessed for special projects with a budget
amendment approved by the Board of County Commissioners.
• Total available balance less committed expenses totals $303,685.
Mr. Schumacher confirmed the millage rate for FY18 will remain at 2.000.
B. Lighting Inspection Report
Mr. Schumacher distributed the Lighting Inspection Report indicating six outages on Saint
Andrews Boulevard and noted CLM was unable to provide a report for Pebble Beach Circle.
• Luminaire outages on Saint Andrews Boulevard will be replaced on receipt of the Lumec
LED fixtures currently on order.
• Hart's Electrical will install a switch at Pebble Beach Circle to enable the sensor on the
electrical panel to function properly for light testing.
C. Lumec LED Retrofit
Mr. Schumacher updated the Committee on the status of retrofitting the streetlights with LED fixtures
noting:
• Graybar was authorized on June 6, 2017 to order twelve Lumec LED streetlight fixtures.
• Lumec does not grant quantity discounts; however freight charges will be waived with the
purchase of one dozen units.
• Estimated delivery date is June 20, 2017 at which time replacement of luminaire outages on
Saint Andrews Boulevard will be scheduled.
• Hart's Electrical will replace the Doral Circle street lamp with an original stock bulb in
conjunction with the Saint Andrews entrance installation.
• Hart's Electrical will install a switch at Pebble Beach to enable the sensor to function
properly for light testing.
D. Irrigation Status
Mr. Sells reported:
• The irrigation schedule was modified two weeks ago in response to the seasonal rains.
3
• He will research and determine the reason a radio on Pebble Beach Circle is not operating as
intended and take appropriate action to correct the malfunction.
E. Hibiscus Golf Course: Irrigation at Pebble Beach cart crossing.
Mr. Schumacher consulted with the Superintendent of the Hibiscus Golf Club who confirmed there
had been a pump outage noting the status of water availability is unchanged and irrigation at the site
is functioning properly.
F. Quote(s)
1. Commercial Land Maintenance—Perennial Peanut estimate E1105485
Mr. Schumacher presented a quote from Commercial Land Maintenance to add plant material to
the two remaining median tips at the intersection of Saint Andrews Boulevard and Pebble Beach
Circle for Committee consideration. The purpose is to ensure all medians have a cohesive
appearance.
Mr. Slebodnik left.
Mr. Connolly motioned to approve Florida Land Maintenance,Inc. (dba Commercial Land
Maintenance)proposal number E1105485;dated May 31, 2017, in the amount of$1,485.00 to
plant two remaining medians at the intersection of Saint Andrews Boulevard and Pebble Beach
Circle. Second by Ms. Dammert. Carried unanimously 4- 0.
G. Signage Tour and Observations
Chairman Branco and Mr. Schumacher attended a meeting with Felix Burgos, Field Supervisor,
Collier County Traffic Operations and Judy Kee, Lely Civic Association Property Management to
discuss standards for all signage in Lely Golf Estates.
County Sign Standards
• The Florida Greenbook is the accepted document for County road standards although streets
in Lely are not subject to FDOT or Federal Highway requirements.
• An engineer with whom Mr. Schumacher consulted advised a test may be conducted on a
sign to determine if it needs to be replaced.
• Mr. Burgos informed Mr. Schumacher the County plans to provide replacements for all street
signs.
• Double sided signs are replaced complimentary if the community accepts the County's
specifications which are green and white reflective signs with upper and lower case lettering
and nine inches in height.
• Black& White or Brown&White color combinations are acceptable if installed at the
community's expense.
Mr. Slebodnik returned.
During Committee discussion the following was noted:
• A sample of the proposed signage should be viewed for consideration.
• Options for mounting the sign to the existing posts which the community intends to maintain
should be reviewed.
• The M.S.T.U. committee concurs "speed limit" signs are the highest priority for replacement.
• The Homeowners Association has voted to accept the County provided signage.
• The HOA is soliciting quotes for installation of the speed and stop signs.
4
• Costs affiliated with signage replacement and installation will be borne by the Homeowners
Association.
Mr. Schumacher will request information from Mr. Burgos relating to the time frame for
implementation and cost absorption responsibility of the sign project.
Mr. Schumacher has solicited quotes for discussion purposes from Commercial Land Maintenance and
Municipal Supply& Sign Co. for installation of the speed limit and street signs.
Chairman Branco requested Mr. Schumacher schedule an on-site meeting with Mr. Kindelan of
CLM to review the signage project noting six stop and seven speed limit signs have been identified
by Committee members for replacement.
IX. Old Business
A. Refurbishment of Entry Monuments
1. Planning and Regulation Review
i. Meeting on 06/06/2017 with Diane Compagnone, Sign Specialist, Growth Management
Division (GMD)—Branco,McGee, Schumacher
A critical component to the entry monument project is conforming to the height requirement
permitted by code of 8 feet.
Mr. Sells and Mr. Schumacher surveyed the height of the current monument as referenced
to two adjacent roadway lanes. The results are:
• Survey height from the center right hand lane on Saint Andrews Boulevard to the top
of the sign is 8 feet.
• Survey height from the center right land,north of US 41 is 6 feet 7-1/2 inches.
Mr. Schumacher will work with Ms. Compagnone to secure a ruling on the roadway lane point
of reference acceptable to the County for height determination.
Mr. Sells noted an easement and building permit will be required for construction.
ii.Additional easements research
Mr. Schumacher has engaged the Real Property Group to conduct a search to see if an
easement exists for the entry(monument) on the east side. If they do not locate an easement,
a title search may need to be executed.
2. Design—Tony's superimposed designs,Rev 2.
Design review was tabled to a future meeting pending clarification of height restrictions.
3. Zoning—Additional details on the height criteria have been requested.
This item was addressed under IX— 1 (i.)
B. New Lift Station @ Hidden Valley Drive
1. Planned for install on County-owned parcel.
The project is in the design phase and Request for Quotes will be solicited during fiscal year
2018.
5
C. Roadways
1. Worn "Micro-Resurfaced" areas on Forest Hills,Big Springs, Thorncrest and Briarcliff.
Updates on this project will be provided at future meetings.
D. Unfinished Business
1. Insurance for Pebble Beach Light Pole.
Insurance reimbursement is pending.
X. New Business
A. Project Proposals for the FY-17 Year
The following projects are under consideration and will be addressed in 2017:
1. Traffic Calming on Saint Andrews Boulevard.
2. Study and Traffic Calming Methods.
3. Lighting Pebble Beach Circle, Pebble Beach Cart Crossing,Forest Hills Cart Crossing.
Potential for Doral Circle.
XI. Member Comments
None
XII. Public Comments
None
There being no further business to come before the Committee, the meeting was adjourned by the Chair
at 3:34 PM.
LELY GOLF ESTATES BEAUTIFICATION MSTU
ADVISORY COMMITTEE
Tony Branco,Chairman
The Minutes were approved by the Committee on 2017, as presented , or
as amended
NEXT MEETING: JULY 20,2017-2:00 PM
COLLIER COUNTY EAST NAPLES LIBRARY
8787 TAMIAMI TRAIL EAST, NAPLES,FL 34113
(239)775-5592
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2
LELY MSTU
FUND 152
July 20,2017
Budget
Vendor Item PO# Budget Commitments Expenditures _Remainder
- 1 CUR AD VALOREM TAX $ (233,800.00) $ - $ (225,371.56) $ (8,428.44)
2 DEL AD VALOREM $ - $ - $ $
3 OVERNIGHT INTEREST $ - $ - $ (526.76) $ 526.76
4 INVESTMENT INTEREST $ (1,000.00) $ - $ (2,156.84) $ 1,156.84
5 INS CO REFUNDS $ - $ $ $
6 INTEREST TAX COLLECTOR $ - $ - $ (13.21) $ 13.21
7 REVENUE STRUCTURE $ (234,800.00) $ - $ (228,068.37) $ (6,731.63)
8 TRANSFERS FROM PROP APP $ - $ - $ - $
9 TRANSFERS FROM TAX COLL $ - $ - $ - $
10 CARRY FORWARD $ (2,358.85)
11 CARRY FORWARD GEN $ (262,400.00) $ - $ - $ (262,400.00).
12 NEG 5%EST REV $ 11,800.00 $ - $ - $ 11,800.00
13 TRANSFERS&CONTRIB $ (252,958.85) $ - $ - $ (252,958.85)
14 TOTAL REVENUE $ (487,758.85) $ - $ (228,068.37) $ (259,690.4.8)
McGee&Associates Landscape Architect 4500163037 $ 592.15 $ 1,766.70
McGee&Associates Landscape Architect 4500174904 $ 4,786.50 $ 6,168.50
15 ENG.FEES&OTHERS $ 17,358.85 $ 5,378.65 $ 7,935.20 $ 4,045.00
16 INDIRECT COST REIMBURSE Collier County Indirect Cost Direct Pay $ 2,300.00 $ 2,300.00 $
Florida Land Maintenance PTNETAR#17-04-001 4500178382 $ 2,341.00 $ -
Florida Land Maintenance Grounds Maintenance 4500172048 $ 8,626.68 $ 14,473.32
17 LANDSCAPE INCIDENTALS $ 10,000.00 $ 10,967.68 $ 14,473.32 $ (15,441.00)
18 OTHER CONTRACTUAL Florida Land Maintenance Grounds Maintenance 4500172048 $ 85,200.00 $ 21,385.00 $ 38,615.00 $ 25,200.00
19 ELECTRICITY FPL Electricity 4700003037 $ 5,000.00 $ 1,590.85 $ 2,999.15 $ 410.00
20 WATER AND SEWER Collier County Utilities Water Usage 4700003051 $ 15,000.00 $ 6,465.09 $ 9,334.91 $ (800.00)
21 RENT EQUIPMENT J.M.Todd Shared Copier Lease 4500171793 $ 300.00 $ - $ 133.06 $ 166.94
22 INSURANCE GENERAL Collier County Insurance General Direct Pay $ 300.00 $ 75.00 $ 225.00 $ -
23 SPRINKLER SYSTEM MAINT FIS Pumps&related items 4500172049 $ 5,000.00 $ 641.37 $ 1,558.63 $ 2,800.00
24 MULCH Forestry Resources Mulch 4500172050 $ 12,000.00 $ 2,759.40 $ 4,240.60 $ 5,000.00
25 LIGHTING MAINTENANCE Hart's Electrical Electrical Services 4500173654 $ 10,000.00 $ 3,087.69 $ 2,162.31 $ 4,750.00
26 LICENSE&PERMITS Road&Bridge Access to R&B ICC Pro IGC $ - $ - $ 1,173.74 $ (1,173.74)
Juristaff Transcriptionist 4500172051 $ 793.35 $ 2,206.65
Whited Holiday Holiday Decorations 4500173149 $ - $ 2,435.00
Simmonds Install 13 lamps&10 Ballast 4500167838 $ (1,395.95)
27 OTHER MISCELLANEOUS $ 11,000.00 $ 793.35 $ 3,245.70 $ 6,960.95
28 OFFICE SUPPLIES Staples Advantage Office Supplies 4500171792 $ 300.00 $ 143.80 $ 56.20 $ 100.00
29 COPYING CHARGES J.M.Todd Copier CPC 4500171800 $ 300.00 $ 54.26 $ 245.74 $ -
30 FERT HERB CHEM Florikan Fertlizer 4500174508 $ 3,000.00 $ 281.50 $ 2,218.50 $ 500.00
Home Depot Gang junction box Visa $ 19.72
Facilities Special Service Charge IGC $ 90.16
The Fag Store Display flag pole Visa $ 36.56
31 OTHER OPERATING $ - $ - $ 146.44 $ (146.44)
32 OPERATING EXPENSE $ 177,058.85 $ 53,623.64 $ 91,063.50 $ 32,371.71
33 IMPROVEMENTS GENERAL $ 99,400.00 $ - $ - $ 99,400.00
34 CAPITAL OUTLAY $ 99,400.00 $ - $ - $ 99,400.00
35 REIMBURSEMENT FOR STAFF SUPPORT $ 32,600.00 $ - $ 32,600.00 $ -
36 Budget Trans from Appraiser $ 2,000.00 $ - $ 1,796.06 $ 203.94
37 Budget Trans from Tax Collector $ 6,000.00 $ - $ 5,508.94 $ 491.06
38 TRANSFERS $ 40,600.00 $ - $ 39,905.00 $ 695.00
39 CATASTROPHE/HURRICANE RESERVE $ 70,700.00 $ - $ - $ 70,700.00
40 Reserves for Insurance $ 100,000.00 $ - $ - $ 100,000.00
41 RESERVES $ 170,700.00 $ - $ - $ 170,700.00
42 TOTAL BUDGET $ 487,758.85 $ 53,623.64 $ 130,968.50 $ 303,166.71
Total Available Balance $ 303,166.71
119,917,030 FY 10 Final Taxable Value Plus Commited And Not Spent $ 53,623.64
104,325,032 FY 11 Final Taxable Value
95,871,609 FY 12 Final Taxable Value
92,697,303 FY 13 Final Taxable Value (Estimated Cash $ 356,790.35 f
95,718,423 FY 14 Final Taxable Value
Estimated Cash Less
99,596,489 FY 15 Final Taxable Value Uncollected Ad Valorem Taxes $ 348,361.91
106,888,467 FY 16 Final Taxable Value
116,823,687 FY 17 July Taxable Value
127,772,474 FY 18 July Taxable Value
9.37%Adj.17 to 18
FY 18 FY 17
Millage 2.0000 2.0000 2 mill cap
Extension 255,545 233,647
Property Tax Limitation Impact
FY 18 Gross Taxable Value 127,772,474
Minus:New Const.Annex. 1,738,539
Plus:Amendment#1 TV Component 0
Adj.Taxable Value 126,033,935
Prior year FY17 Levy(Proceeds) 233,647
Rolled Back Rate(less Amend One) 1.8538
91%of Rolled Back Rate 1.6870