Agenda 06/07/2017 PELICAN BAY SERVICES DIVISION
Municipal Services Taxing & Benefit Unit
NOTICE OF PUBLIC MEETING WEDNESDAY, JUNE 7, 2017
THE PELICAN BAY SERVICES DIVISION BOARD WILL MEET AT 1 PM ON
JUNE 7 AT THE COMMUNITY CENTER AT PELICAN BAY, LOCATED AT 8960
HAMMOCK OAK DRIVE, NAPLES, FLORIDA 34108.
AGENDA
1. Pledge of Allegiance
2. Roll call
3. Employee recognition
4. Agenda approval
5. Approval of 05/03/17 Regular Session meeting minutes
6. Approval of 04/21/17 Budget Committee meeting minutes
7. Audience comments
8. Administrator's report (25 minutes)
a. Lake bank erosion study update
b. Update on the intersection of Gulf Park Dr. & US41 and median cut
c. Bay Colony Brazilian pepper update
d. Cobblestones removal update
e. May financial report
9. Committee reports (25 minutes)
a. Clam Bay
b. Landscape & Safety
i. Street lighting project
c. Beach Renourishment
i. *Decision on 2017 beach renourishment
d. Budget
e. Water Management
10. Chairman's report (10 minutes)
a. Meetings with Commissioner Solis
11. Old business (10 minutes)
a. Preliminary discussion on establishing priorities for PBSD projects
12. New business
13. Adjournment
*indicates possible action items
ANY PERSON WISHING TO SPEAK ON AN AGENDA ITEM WILL RECEIVE UP TO THREE (3) MINUTES PER ITEM TO
ADDRESS THE BOARD. THE BOARD WILL SOLICIT PUBLIC COMMENTS ON SUBJECTS NOT ON THIS AGENDA AND
ANY PERSON WISHING TO SPEAK WILL RECEIVE UP TO THREE (3) MINUTES. THE BOARD ENCOURAGES YOU TO
SUBMIT YOUR COMMENTS IN WRITING IN ADVANCE OF THE MEETING.ANY PERSON WHO DECIDES TO APPEAL A
DECISION OF THIS BOARD WILL NEED A RECORD OF THE PROCEEDING PERTAINING THERETO,AND THEREFORE
MAY NEED TO ENSURE THAT A VERBATIM RECORD IS MADE,WHICH INCLUDES THE TESTIMONY AND EVIDENCE
UPON WHICH THE APPEAL IS TO BE BASED. IF YOU ARE A PERSON WITH A DISABILITY WHO NEEDS AN
ACCOMMODATION IN ORDER TO PARTICIPATE IN THIS MEETING YOU ARE ENTITLED TO THE PROVISION OF
CERTAIN ASSISTANCE. PLEASE CONTACT THE PELICAN BAY SERVICES DIVISION AT (239) 597-1749 OR VISIT
PELICANBAYSERVICESDIVISION.NET.
05/31/2016 2:06:09 PM
PELICAN BAY SERVICES DIVISION BOARD REGULAR SESSION
MAY 3,2017
The Pelican Bay Services Division Board met on Wednesday, May 3, 2017, at 1:00 p.m. at the
Community Center at Pelican Bay, 8960 Hammock Oak Drive,Naples, Florida 34108.
In attendance were:
Pelican Bay Services Division Board Ken Dawson
Scott Streckenbein, Chairman Bohdan Hirniak
Mike Shepherd, Vice-Chairman (by telephone) Susan O'Brien
Joe Chicurel Peggy Pinterich (absent)
Tom Cravens Dave Trecker (absent)
Jacob Damouni Gary Ventress
Pelican Bay Services Division Staff Mary McCaughtry, Operations Analyst
Neil Dorrill, Administrator Lisa Jacob, Associate Project Manager
Marion Bolick, Operations Manager Barbara Shea, Recording Secretary
Also Present Mary Johnson, Pelican Bay Foundation
Charles Bodo, Pelican Bay Foundation Robert Sanchez, PBPOA
Tim Durham, County Manager's Office Trent Waterhouse, Pelican Bay Foundation
Jim Hoppensteadt, Pelican Bay Foundation
APPROVED AGENDA (AS PRESENTED)
1. Pledge of Allegiance
2. Roll call
3. Agenda approval
4. Approval of 04/05/17 Regular Session meeting minutes
5. Audience comments
6. *Approval of the proposed FY18 budget (30 minutes)
7. Administrator's report (40 minutes)
a. *Lake bank erosion study update
b. Update on the intersection of Gulf Park Dr. & US41 and median cut
c. Street lighting project update
d. Bay Colony Brazilian pepper update
e. Dune swale update
f. Cobblestones removal update
g. Update on Sheriffs special duty patrols
h. April financial report
8. Committee reports (30 minutes)
a. Clam Bay
b. Landscape & Safety
i. *Request to approve the Landscape Management Plan
c. Water Management
d. Budget
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Pelican Bay Services Division Board Regular Session
May 3, 2017.
9. Chairman's report (5 minutes)
10. Old business
11. New business
12. Adjournment
*indicates possible action items
ROLL CALL
Dr. Trecker and Ms. Pinterich were absent, Mr. Shepherd was present by telephone, and a
quorum was established
AGENDA APPROVAL
Mr. Cravens motioned, Mr. Dawson seconded to approve the agenda as presented.
The motion carried unanimously.
APPROVAL OF 04/05/17 REGULAR SESSION MEETING MINUTES
Mr. Cravens motioned, Mr. Dawson seconded to approve the 04/05/17 regular
session meeting minutes as presented. The motion carried unanimously.
AUDIENCE COMMENTS
Mr. Trent Waterhouse requested an update on the painting of the irrigation water tanks.
Mr. Dorrill commented that the County is moving forward and expects to complete the project in
FY17. Mr. Hoppensteadt, Pelican Bay Foundation, reported that county staff has submitted a
request to the PBF architectural committee for the tanks to be painted light green. He suggested
that Mr. Waterhouse contact Mr. Frank Laney, Pelican Bay Foundation, and/or the county staff
contact to ensure that the water tanks are painted an acceptable color to the Chateaumere
residents and the PBF.
Mr. Vincent Vespo requested an update on his noise abatement request, which he brought
to the PBSD April board meeting. Mr. Dorrill commented on his site visit to the Vespo property,
and that staff will evaluate alternatives and bring back options to the board.
Ms. Molly Moffatt commented on the imminent removal and replacement of all of the
trees in the parking lot of the Marketplace shopping center at Pelican Bay. Mr. Streckenbein
commented that this issue is outside the purview of the PBSD.
APPROVAL OF THE PROPOSED FY18 BUDGET
Mr. Streckenbein summarized the recent work of the budget committee, which by a
consensus of 4-1, recommended the proposed FY18 budget being brought to the board, with an
increase of $61 or a 10.3% in the FY18 non-ad valorem assessment. The ad valorem millage
rate will remain the same at .0857. The committee's goal was to fund the needs brought forward
from all the PBSD committees, while reining in costs wherever possible.
Mr. Shepherd commented on (1) the suppressed levels of PBSD assessments beginning in
2006 and continuing for many years, through and after the recession, (2) the current assessment
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Pelican Bay Services Division Board Regular Session
May 3,2017
returning to the CPI trend line level after 12 years, and (3) the approximate PBSD deferred
maintenance balance of$13 million, which has accumulated over 12 years.
Ms. O'Brien's comments included, (1) the proposed FY18 budget increase of 10% is the
third double digit increase over the last three years, (2) the proposed FY18 budget includes a
large increase of $740,000 in the capital fund with a remaining balance of $825,000, (3) a
reduction of $225,000 from the capital fund could result in a reduction in the assessment to a
5.4% increase, (4) changing to a landscaping model which includes RFP's for specific
landscaping projects could reduce PBSD's overall labor costs.
Dr. Chicurel commented in favor of the proposed FY18 budget and provided a slide
presentation showing before and after photos of renewal projects throughout the community,
completed over the last year. He emphasized that we are still "playing catch-up" from the past
under-assessed years.
Mr. Cravens commented on the financial consequences of Clam Bay being declared
impaired for copper, resulting in the PBSD banning the use of copper sulfate (a very cost
effective chemical) to treat algae in our lakes. Resulting increased costs to combat algae include
(1) the installation of aerators, (2) the installation of littoral plantings, and (3) the use of more
expensive pesticides.
Mr. Dawson commented on the need for the look of the PB neighborhood to match the
level of average home sales of$1.3 million.
Ms. Molly Moffatt commented on the lack of landscape maintenance quality of work and
provided photos of recent landscape maintenance she has observed. The photos were added to
the record.
Mr. Streckenbein motioned, Mr. Cravens seconded that the PBSD Board adopt a
tentative budget for FY2018 to submit to the Board of County Commissioners for
their approval. The motion carried 7-1, with Ms. O'Brien dissenting. Ms.
O'Brien motioned, Mr. Hirniak seconded to amend the motion that we take
$225,000 from the balance in the capital fund and use it towards next year's
capital fund, reducing the assessment needed by $225,000. The amendment failed
6-2, with Dr. Chicurel, Mr. Cravens, Mr. Damouni, Mr. Dawson, Mr.
Streckenbein, and Mr. Ventress dissenting.
ADMINISTRATOR'S REPORT
LAKE BANK EROSION STUDY UPDATE
Mr. Dorrill requested board authorization for the final phase of our lake bank erosion study.
Under this phase, staff will request (1) an overall summary and ranking of our 47 lakes and (2) a
detailed cost analysis, using several possible methods/options of remediation (such as geotubing,
geomats, and rip rap), for the ten worst lakes.
Mr. Cravens motioned, Mr. Damouni seconded that the PBSD Board approve the
completion of task#3 of the master system for lake erosion analysis at a cost not to
exceed $15,000. After discussion by the board, Mr. Cravens withdrew his motion,
and Mr. Damouni withdrew his second.
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Pelican Bay Services Division Board Regular Session
May 3, 2017
Ms. Cravens motioned, Mr. Damouni seconded that the PBSD Board approve the
completion of task#3 of the master system for lake erosion analysis at a cost not to
exceed $17,000. The motion carried unanimously.
UPDATE ON THE INTERSECTION OF GULF PARK DR. & US41 & MEDIAN
CUT
Mr. Dorrill reported that the County Transportation Dept. has scheduled their quarterly safety
meeting for prioritization of capital projects for May 25. Staff has been informed that our proposed
Gulf Park Dr. median cut project is projected to receive County funding in 2025. The determination
of this committee on May 25 will be reported back to the PBSD board at the June board meeting.
STREET LIGHTING PROJECT UPDATE
Mr. Dorrill reported that the Artis-Naples/Waterside Shops street light project has been
completed. In addition, he reported that all of the metal halide bulbs on Gulf Park Drive have been
replaced with LED bulbs, resulting in a significant improvement in overall street lighting.
BAY COLONY BRAZILIAN PEPPER UPDATE
Mr. Dorrill reported that two Brazilian pepper/exotics removal projects in Bay Colony have
been completed. The third exotics removal project will begin next week, to be cost-shared with Bay
Colony. Earth Tech was low bid of$32,000 on this project.
DUNE SWALE UPDATE
Mr. Dorrill reported that the dune swale project has been completed.
COBBLESTONES REMOVAL UPDATE
Mr. Dorrill reported that our engineer is in the process of preparing construction plans for the
cobblestone removal at the three remaining crosswalks on Pelican Bay Blvd. This will be followed
by putting the project out to bid.
UPDATE ON SHERIFF'S SPECIAL DUTY PATROLS
Mr. Dorrill commented that staff will contact the County Parks Dept. and Sheriff's Dept. to
ensure extra patrols and security details at Clam Pass Park on Friday May 5/Cinco de Mayo.
Although the Sheriff's Dept. has reported a recent uptick in burglaries in North Naples, Mr. Dorrill
reported that no additional PBSD special patrols will be scheduled.
APRIL FINANCIAL REPORT
Mr. Cravens motioned, Mr. Streckenbein seconded to accept the April financial
report. The motion carried unanimously.
ALTERNATIVE CAR CARRIER OFF-LOADING SITE FOLLOW-UP
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Pelican Bay Services Division Board Regular Session
May 3,2017
Mr. Dorrill commented that he will follow up on making contact with the management of the
Pavilion shopping center on Vanderbilt Beach Rd., to discuss this site as a potential location for car
carrier off-loading.
COMMITTEE REPORTS
CLAM BAY REPORT
Ms. O'Brien summarized her May 2017 Clam Bay update included in the agenda packet and
specifically noted: (1) Earth Tech's March mangrove monitoring confirms Tim Hall's assessment
that the mangrove die-off area has lessened and signs of new growth can be observed, (2) water level
loggers indicate that water levels have receded, (3) the April tidal gauge data shows ratios back up to
preferred levels, (4) Dr. Tomasko's first quarter WQ report confirms that Clam Bay total phosphorus
results look very good, (5) Earth Tech's observations and photos of this year's hand-dug channel
maintenance (performed by J.A. Aquatics) will be utilized to help target areas for 2018 maintenance
work, and (6) the FWC Commissioners did not support designating Outer Clam Bay as a manatee
protection zone; the PBF has filed a request for an administrative hearing to appeal this decision.
LANDSCAPE & SAFETY REPORT
Dr. Chicurel reported that the Landscape & Safety Committee met on April 18 and the
following items were discussed and acted upon.
1. Sgt. Thad Rhodes and Cpl. Tom Folden of the CCSO were in attendance and reported
that there is an uptick in burglaries in high end communities (especially in single family homes)
during the hours of 7:00 — 11:30 PM. Sgt. Rhodes reviewed preventative measures homeowners
can do to lessen the threat: (1) lock all doors and sliders, (2) use security systems and alarms
when leaving home, (3) "see it — say it" — call the non-emergency sheriff's telephone number if
you see anything suspicious (252-9300), and (4) keep lights on (landscape accent, interior,
security). The CCSO is stepping up the use of every asset available to prevent break-ins.
2. Mr. Bolick, Operations Manager, reported that there is just about enough PBSD
generated mulch to lay down on all secondary road areas.
3. The process to secure the painting of the water tank on the operations site is ongoing.
The color must be a dark green or of such a color as to camouflage the tank as best as possible.
4. Mr. Dorrill, PBSD Administrator, reported that staff is exploring a flushing system
with the County to alleviate particulate debris in the non-potable water supply.
5. A final version of the Landscape Management Plan was approved unanimously for
full board approval. This will give our landscape supervisors and workers clear direction as to
what the PBSD and community expect our landscaping to look like.
6. Resident requests to plant trees between the sidewalk and Pelican Bay Blvd. in front
of Crown Colony from Marker 36 to Gulf Park Drive were heard and discussed. The consensus
of the committee was that we want to hear from the Crown Colony Village Association, but also,
that we are not opposed to planting trees. The type, exact number, and priority of the project will
be discussed at a later date. Staff will advise.
REQUEST TO APPROVE THE LANDSCAPE MANAGEMENT PLAN
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Pelican Bay Services Division Board Regular Session
May 3,2017
Dr. Chicurel motioned, Mr. Cravens seconded that the PBSD Board accept the
text of the Landscape Management Plan written in consultation with PBSD staff
and unanimously approved by the Landscape and Safety Committee. Mr.
Cravens motioned, Dr. Chicurel seconded to amend the motion to exclude the
wart fern under ground cover, guava under bushes, and asparagus fern under
bushes and to include sabal palms under palms. After discussion, Mr. Cravens,
with the approval of Dr. Chicurel, withdrew "wart fern" from the motion to
amend the motion. The motion and the amendment to the motion carried
unanimously.
After discussion by the board, it was agreed that the wart fern needs further study of its
status as an "exotic"by the Landscape & Safety Committee.
WATER MANAGEMENT REPORT
Mr. Cravens had nothing to report from the Water Management Committee.
BUDGET REPORT
Mr. Streckenbein had nothing further to report from the Budget Committee.
CHAIRMAN'S REPORT
Mr. Streckenbein commented on the recent survey of committee interest sent out to board
members. A new list of PBSD committees with respective members will be provided to board
members by the end of the week.
By consensus, the board agreed to cancel the August regular session board meeting.
OLD BUSINESS
None
NEW BUSINESS
Mr. Cravens reported that turtle season began on May 1, with two nests observed in
Collier County.
Mr. Robert Sanchez announced that the PBPOA and Mangrove Action Group have
scheduled a joint meeting on May 17 for a presentation on "PEM" (pressure equalization
module), an alternative method to control beach erosion. He encouraged the PBSD board
members and all PB residents to attend.
ADJOURNMENT
IThe meeting was adjourned at 2:32 p.m.
Scott Streckenbein, Chairman
Minutes approved [ ] as presented OR [ ] as amended ON [ ] date
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Pelican Bay Services Division Board Regular Session
May 3, 2017
7
BUDGET COMMITTEE
PELICAN BAY SERVICES DIVISION
APRIL 21,2017
The Budget Committee of the Pelican Bay Services Division met on Friday, April 21, at 9:00
a.m. at the SunTrust Bank Building, located at 801 Laurel Oak Drive, Suite 302, Naples, Florida
34108. In attendance were:
Budget Committee
Scott Streckenbein, Chairman Mike Shepherd
Joe Chicurel Dave Trecker
Susan O'Brien
Pelican Bay Services Division Staff Mary McCaughtry, Operations Analyst
Neil Dorrill, Administrator Lisa Jacob, Associate Project Manager
Marion Bolick, Operations Manager Barbara Shea, Recording Secretary
Also Present
Ken Dawson, PBSD Board
APPROVED AGENDA (AS PRESENTED)
1. Pledge of Allegiance
2. Roll call
3. Agenda approval
4. Approval of 03/29/17 meeting minutes
5. Audience comments
6. Review Capital Project needs
7. Review changes from prior meeting
a. Fleet recommended replacement list
b. Equipment shed
c. Turf equipment lift
d. Cost of permanent fuel tanks
e. Detailed list of tree trimming
f. Information on Trieste and Ritz lakes clearing
8. Old Business
9. New Business
10. Adjourn
ROLL CALL
All members were present and a quorum was established
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Budget Committee of the Pelican Bay Services Division
April 21,2017 Minutes
AGENDA APPROVAL
Dr. Trecker motioned, Dr. Chicurel seconded to approve the agenda as presented.
The motion carried unanimously.
APPROVAL OF 03/29/17 MEETING MINUTES
Ms. O'Brien motioned, Mr. Shepherd seconded to approve the 03/29/17 meeting
minutes as amended. The motion carried unanimously.
AUDIENCE COMMENTS
Mrs. Sandy Doyle commented on the history and level of the PBSD assessment in the
past, and emphasized the need for cost containment in FY18.
CAPITAL PROJECT NEEDS
The committee reviewed and discussed staff changes to the schedule of estimates for
planned FY18 capital projects including, (1) a reduction in budgeted lake bank erosion projects
from $300,000 to $100,000, (2) an increase in the operating budget for street signs from $40,000
to $50,000, the required threshold amount needed to obtain a vendor multi-year contract, and (3)
an increase in the budget for the east side of the north berm project from $45,000 to $50,000, to
include a 10% contingency increase from the last quote obtained by staff. By consensus, the
committee supported these changes.
FLEET RECOMMENDED REPLACEMENT LIST
Mr. Bolick recommended $155,000 for FY18 vehicle & equipment replacement, $35,000
less than Fleet Management's recommendation. Dr. Chicurel, Mr. Shepherd, Mr. Streckenbein
and Dr. Trecker supported this request; Ms. O'Brien did not support it.
Mr. Dorrill commented that Mr. Durham, Executive Manager in the County Manager's
Office, confirmed that no division of Collier County may service County vehicles by an entity
other than the County's Fleet Management Dept.
Ms. O'Brien suggested that the PBSD explore using utility vehicles (kubotas) instead of
pickup trucks, which have high maintenance costs.
EQUIPMENT SHED
Mr. Dorrill reported that he will be looking into a possible long-term land lease for the
PBSD operations site with the Public Utilities Dept. of Collier County. Committee members
expressed concerns over funding an equipment shed, to be erected on County property, without a
permanent agreement in place.
Dr. Chicurel, Mr. Shepherd, and Mr. Streckenbein were in favor of including $98,000 in
the FY18 budget for an equipment shed, Ms. O'Brien and Dr. Trecker were opposed.
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Budget Committee of the Pelican Bay Services Division
April 21,2017 Minutes
TURF EQUIPMENT LIFT
Mr. Bolick provided documentation on a turf equipment lift, with a quoted price of
$6,275 by Golf-Life, included in the FY18 requested budget.
COST OF PERMANENT FUEL TANKS
Mr. Dorrill recommended the continuation of our fuel tank rentals through FY18 at a cost
of$200/month. He also reported that he will explore the possibility of cost sharing of permanent
fuel tanks with the County which could make fuel available to all County vehicles in the west
end of North Naples.
By consensus, the committee agreed to remove the permanent fuel tanks from the FY18
budget for an amount of$119,000.
DETAILED LIST OF TREE TRIMMING
Mr. Bolick provided a detailed back-up schedule of budgeted FY18 outsourced tree
trimming for $295,000. By consensus, the committee and Mr. Dorrill agreed to reduce the FY18
budgeted"exotics/Brazilian pepper removal" from $52,000 to $10,000.
INFORMATION ON TRIESTE AND RITZ LAKES CLEARING
Mr. Bolick provided information on the Trieste and Ritz lakes clearing project including
comparison photos from 1994, 1999, 2012, and 2016. He briefly described this project to
remove trees which have encroached in Basin 6 Lake 1 Trieste and Basin 6 Lake 2 Ritz Carlton
and have caused sections of both lakes to become completely blocked, impacting the flow way.
Mr. Bolick reported the completion in March 2017 of 14 days of tree removal. He expects that
two more years of similar work is needed to return the lakes back to their 1994 condition.
OLD BUSINESS
By consensus, the committee agreed to (1) reduce FY18 budgeted boat ramp rip rap from
$48,000 to $25,000, and (2) increase the FY18 budget by $35,000 in order to fund bacteria
treatment of all PBSD lakes.
Ms. O'Brien commented on the large operating budget carry-forward and the over $1
million dollar capital projects reserve balance. She suggested using part of these funds to reduce
the FY18 assessment increase.
Ms. O'Brien commented on FY18 budget increases in irrigation water and electricity
expenses.
Ms. O'Brien suggested that staff provide the PBSD board with a one page document
discussing FY18 light bulb purchasing plans.
Mr. Streckenbein reported that he reached out to the County Manager's Office to obtain a
better understanding of County HR policies. He reported that Mr. Durham, Executive Manager
of the CM Office, will provide assistance, ideas, and support to Mr. Bolick, in order to achieve
maximum employee expectations.
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Budget Committee of the Pelican Bay Services Division
April 21,2017 Minutes
THE COMMITTEE TOOK A 3 MINUTE RECESS FROM 1:54 PM TO 1:57 PM
NEW BUSINESS
Mr. Shepherd responded to Ms. Sandy Doyle's comments made under "audience
comments" and included in her April 20 email to Budget Committee members. He commented
that if the PBSD assessment followed CPI increases over the last ten years, it would be
essentially at the level it is today. He also commented on the accumulated deferred maintenance
incurred from the underfunded years. Ms. O'Brien suggested compiling a current list of deferred
maintenance projects.
Ms. O'Brien suggested that the FY18 PBSD contribution for Clam Bay could be reduced
to $113,000. Staff will review Ms. O'Brien's suggested FY18 Clam Bay budget numbers. Mr.
Shepherd questioned why the County's contribution of$150,000 for Clam Bay has not increased
over recent years, in line with CPI increases.
By consensus, Dr. Chicurel, Mr. Shepherd, Mr. Streckenbein and Dr. Trecker supported
staff's proposed budget including all of the changes discussed during this meeting; Ms. O'Brien
could not support the FY18 budget as proposed. Dr. Trecker's support was conditional upon
staff providing a good explanation as to the reasons for the increase in the assessment. Ms.
O'Brien commented on her lack of support resulting from the $65 assessment increase in capital
projects, without any reduction from capital project reserves. Ms. O'Brien suggested that staff
provide an updated proposed FY18 budget to Budget Committee members within seven days.
ADJOURNMENT
IThe meeting was adjourned at 11:30 a.m.
Scott Streckenbein, Chairman
Minutes approved [ 1 as presented OR [ 1 as amended ON [ 1 date
4
Agenda Item#3
Page 1 of 1
Memorandum
Date:June 1, 2017
To: Scott Streckenbien, PBSD Chairma
From: W. Neil Dorrill, PBSD Administrator
Re: Employee Recognition
Confirming our recent discussion and effort to highlight employee engagement we would like
to recognize Pedro Montero at your June board meeting. Mr. Montero is a Crew Leader in our
Irrigation Section.We recently received an email from Robert Byczek, a 20 year resident who
singled out Mr. Montero in part based on his personal observations over the past two decades.
In fact Mr. Montero has been employed by PBSD for 24 years starting as a Grounds Keeper/
Maintenance Specialist and promoted to Senior Crew Leader in December 2016. While working
in a difficult physical environment Mr. Montero is an employee who is not just satisfied but
engaged in his work.
Engaged employees are more diligent,productive and committed to both their jobs and
employer. He has a unique passion and pride of ownership in his work in an effort to make
Pelican Bay a world class community.
As part of your desire to thank him he will be nominated for the County Manager's"Values in
Practice Award", a special recognition luncheon with other County employees.Thank you and
the Board for this opportunity to applaud his hard work on your behalf.
cc: Board members
Tim Durham
Marion Bolick
Agenda Item#3-1
Page 1 of 1
From: Robert Byczek [mailto:bbyczek(aoutlook.com]
Sent: Tuesday, May 09, 2017 2:11 PM
To: sstreckenbein(ayahoo.com; napleskendawson4aol.com; nfn16799Ca�naples.net;
mikeshepherdpagmail.corn; gary@gvsales.com; ppinterich(aamericanmomentumbank.com;
bphirniak(@aol.com; bphirniak(a aol.com;jchicurel(a�gmail.com;jdamouni(anaoIesgrande.com;
naDlessusan(ircn.com; djtrecker(ayahoo.com
Cc: Neil Dorrill
Subject: Pelican Bay ServiceS
Dear Board Members,
We moved into Pelican Bay 20 years ago and recently built a home at 702 Bobwhite Ln. Over the
past few years we have noticed the hard work and dedication of the landscape crew. In particular,
we have observed Jim, Salvatore and Pedro.They incur difficult weather, bugs, disrespectful drivers
and the wrath of certain over bearing residents.They are always polite, kind and helpful. If there are
an employee of the month, we nominate this team.
Every time we enter Pelican Bay, we immediately relax due to the beautiful grounds. A lot of credit
should be given to these find workers and gentlemen. We hope the board appreciates their efforts.
It's too bad they could not operate the beach facilities.
Best regards,
Bob& Laura Byczek
702 BobWhite Ln
Naples, FL 34108
bbyczekPoutlook.com
312 371 9828
Under Florida Law,e-mail addresses are public records.If you do not want your e-mail address released in response to a public records
request,do not send electronic mail to this entity-Instead,contact this office by telephone or in writing.
Agenda Item#8e
Page 1 of 15
Pelican Bay Services
Municipal Services Taxing Unit
Balance Sheet-May 31,2017
Operating Fund 109-FY 2017
(Unaudited)
Assets
Current Assets
Cash and Investments $ 2,377,149.17
Interest Receivable -
Improvements,Vehicles& Equipment 866,421.70
Due from Property Appraiser -
Due from Tax Collector -
Total Current Assets $ 3,243,570.87
Total Assets $ 3,243,570.87
Liabilities and Fund Balance
Current Liabilities
Accounts/Trade Payable $ 51,044.34
Accrued Wages Payable -
Goods Received/Inventory Recv'd 22,397.82
Total Liabilities • $ 73,442.16
Fund Balance
Fund Balance-unreserved $ 907,381.04
Excess Revenues(Expenditures) 2,262,747.67
Total Fund Balance $ 3,170,128.71
Total Liabilities and Fund Balance $ 3,243,570.87
Agenda Item#8e
Page 2 of 15
Pelican Bay Services
Municipal Services Taxing Unit
Income Statement w/Budget-May 31,2017
Operating Fund 109-FY 2017
(Unaudited)
Annual YTD YTD
Budget Budget Actual Variance
Operating Revenues:
Carryforward $ 608,800.00 $ 608,800.00 $ 608,800.00 $ -
Special Assessment-Water Management Admin 1,009,100.00 958,600.00 963,067.38 4,467.38
Special Assessment-Right of Way Beautification 2,941,100.00 2,794,000.00 2,806,653.51 12,653.51
Plan Review Fees 1,500.00 - - -
Miscellaneous(Surplus Sales,Ins.Refunds,tax coil) - - 7,701.12 7,701.12
Revenue Reserve(est.5%) (1.97,900.00) - - -
Interest 6,300.00 4,200.00 10,220.06 6,020.06
Total Operating Revenues $ 4,368,900.00 $ 4,365,600.00 $ 4,396,442.07 $ 30,842.07
Operating Expenditures:
Water Management Administration
Payroll Expense $ 75,000.00 $ 46,000.00 $ 41,987.35 $ 4,012.65
Emergency Maintenace and Repairs 3,500.00 700.00 554.58 145.42
IT Direct Capital 1,100.00 825.00 825.00 -
IT Office Automation/Billing Hr. 5,300.00 5,300.00 5,419.51 (119.51)
Indirect Cost Reimbursement 104,900.00 104,900.00 104,900.00 -
Inter Payment/Mnt.Site Ins. Assessment 13,600.00 10,200.00 10,200.00 -
Other Contractural Services 51,500.00 30,000.00 28,598.33 1,401.67
Telephone 5,200.00 3,000.00 2,035.92 964.08
Postage and Freight 1,200.00 - - -
Rent Buildings and Equipment 13,700.00 10,300.00 9,934.11 365.89
Insurance-General 2,200.00 1,700.00 1,650.00 50.00
Printing,Binding and Copying 1,800.00 100.00 85.12 14.88
Clerk's Recording Fees 1,000.00 - - -
Legal Advertising 1,000.00 - - -
Other Office and Operating Supplies 1,500.00 1,000.00 878.15 121.85
Training and Education(Tuition Reimb.) 1,500.00 1,300.00 1,260.17 39.83
Total Water Management Admin Operating $ 284,000.00 $ 215,325.00 $ 208,328.24 $ 6,996.76
Water Management Field Operations
Payroll Expense $ 145,500.00 $ 97,400.00 $ 93,227.52 $ 4,172.48
Engineering Fees 60,000.00 40,300.00 37,396.00 2,904.00
IT Office Automation 700.00 700.00 888.38 (188.38)
Flood Control Berm and Swale Mntc. 66,000.00 9,000.00 3,740.00 5,260.00
Flood Control Replanting Littorals 8,500.00 - - -
Flood Control Water Quality Testing Supplies 1,500.00 - -
Interdepartmental Payment(Water Quality Lab) 17,700.00 17,700.00 17,800.05 (100.05)
Plan Review Charges 1,500.00 - - -
Other Contractural Services 8,300.00 6,600.00 6,810.38 (210.38)
Temporary Labor 77,800.00 55,100.00 53,416.71 1,683.29
Cell Phones 1,300.00 900.00 1,053.41 (153.41)
Trash and Garbage 5,900.00 4,000.00 3,702.00 298.00
Motor Pool Rental Charge 100.00 - -
Insurance-General 2,500.00 1,875.00 1,875.00 -
Insurance-Auto 1,000.00 750.00 750.00 -
Building Repairs&Mntc. 500.00 125.00 96.13 28.87
Fleet Maintenance and Parts 10,300.00 6,000.00 6,073.30 (73.30)
Fuel and Lubricants 2,300.00 1,300.00 867.51 432.49
Tree Triming 121,800.00 86,300.00 86,050.00 250.00
Page 1 of 3
Agenda Item#8e
Page 3 of 15
Clothing and Uniforms 1,600.00 1,300.00 1,288.23 11.77
Personal Safety Equipment 800.00 300.00 - 300.00
Fertilizer and Herbicides 100,500.00 49,400.00 28,357.60 21,042.40
Other Repairs and Maintenance 1,500.00 800.00 409.04 390.96
Other Operating Supplies and Equipment 2,500.00 1,700.00 1,918.61 (218.61)
Total Water Management Field Operating $ 640,100.00 $ 381,550.00 $ 345,719.87 $ 35,830.13
Right of Way Beautification-Administration
Payroll Expense . $ 76,500.00 $ 55,700.00 $ 51,746.69 $ 3,953.31
Emergency Repairs and Maintenance 4,500.00 200.00 25.00 175.00
IT Capital - - - -
Office Automation 500.00 500.00 536.50 (36.50)
Other Contractural Services 52,400.00 30,600.00 28,028.62 2,571.38
Telephone 5,200.00 3,000.00 1,895.04 1,104.96
Postage 2,000.00 200.00 15.08 184.92
Rent Buildings/Equipment/Storage 15,000.00 11,300.00 10,677.05 622.95
Insurance-General 500.00 375.00 375.00 -
Printing,Binding and Copying 2,300.00 100.00 57.36 42.64
Clerk's Recording 1,200.00 - - -
Legal Advertising 1,200.00 - - -
Office Supplies General 2,000.00 1,000.00 393.82 606.18
Training and Education(Tuition Reimb.) 8,500.00 4,300.00 2,393.00 1,907.00
Total Right of Way Beautification Admin Operating $ 171,800.00 $ 107,275.00 $ 96,143.16 $ 11,131.84
Right of Way Beautification-Field Operations
Payroll Expense $ 1,032,600.00 $ 666,300.00 $ 663,111.44 $ 3,188.56
IT Capital&Office Automation&Hr.Billing 16,200.00 16,200.00 21,044.89 $ (4,844.89)
Emergency Maintenance and Repairs 3,300.00 - - -
Recycled Water Use 110,000.00 74,700.00 74,402.58 297.42
Pest Control 1,000.00 - - -
Landscape Incidentals 2,500.00 1,300.00 772.58 527.42
Other Contractural Services 31,100.00 19,600.00 13,498.88 6,101.12
Temporary Labor 562,300.00 288,800,00 274,232.21 14,567.79
Cellular Telephone 5,800.00 2,900.00 1,948.71 951.29
1
Electricity 4,000.00 2,700,00 3,812.37 (1,112.37)
Trash and Garbage 17,700.00 12,000.00 12,545.72 (545.72)
Cable TV/Internet 1,200.00 - -
Rent Equipment 5,000.00 3,000.00 2,541.60 458.40
Insurance-General 8,800.00 6,600.00 6,600.00 -
Insurance-Auto 10,100.00 7,600.00 7,575.00 25.00
Insurance Claims Paid - - 430.44 (430.44)
Building Repairs and Maintenance 500.00 300.00 133.19 166.81
Fleet Maintenance and Parts 42,600.00 28,400.00 25,421.24 2,978.76
Fuel and Lubricants 33,300.00 19,400.00 17,501.42 1,898.58
Licenses,Permits,Training 1,700.00 - - -
Tree Triming 181,000.00 162,900.00 161,375.00 1,525.00
Clothing and Uniforms 12,000.00 6,400.00 5,967.03 432.97
Personal Safety Equipment 5,000.00 2,500.00 1,492.15 1,007.85
Fertilizer and Herbicides 80,000.00 80,000.00 85,085.21 (5,085.21)
Landscape Maintenance/Mulch 75,000.00 41,800.00 31,828.95 9,971.05
Landscape Materials 73,200.00 63,800.00 63,675.80 124.20
Road/Pathway Repairs(Sharrows) 2,000.00 2,000.00 2,453.42 (453.42)
Sprinkler Maintenance 25,000.00 15,300.00 15,329.56 (29.56)
Painting Supplies 500.00 - - -
Traffic Signs 10,000.00 5,000.00 3,519.00 1,481.00
Minor Operating Equipment 12,000.00 7,000.00 6,791.66 208.34
Other Operating Supplies 11,000.00 6,400.00 6,967.37 (567.37)
Page 2 of 3
Agenda Item#8e
Page 4 of 15
Total Right of Way Beautification-Field Operating $ 2,376,400.00 $ 1,542,900.00 $ 1,510,057.42 $ 32,842.58
Total Operating Expenditures $ 3,472,300.00 $ 2,247,050.00 $ 2,160,248.69 $ 86,801.31
Capital Expenditures:
Water Management Operations
Other Machinery and Equipment-Field $ 17,000.00 $ 15,640.00 $ 15,425.04 $ 214.96
General-Admin 1,000.00 - -
Total Water Management Field Operations Capital $ 18,000.00 $ 15,640.00 $ 15,425.04 $ 214.96
Right of Way Beautification
Autos and Trucks $ - - $ - $
Other Machinery and Equipment 89,000.00 84,550.00 84,267.78 $ 282.22
General-Admin 1,000.00 - - $
Total Right of Way Beautification-Field Capital $ 90,000.00 $ 84,550.00 $ 84,267.78 $ 282.22
Total Capital Expenditures $ 108,000.00 $ 100,190.00 $ 99,692.82 $ 497.18
Total Operating Expenditures $ 3,580,300.00 $ 2,347,240.00 $ 2,259,941.51 $ 87,298.49
Non-Operating Expenditures:
Transfer to Fund 322 $ - $ - $ - $ -
Tax Collector Fees 98,800.00 83,980.00 75,394.42 8,585.58
Property Appraiser Fees 60,000.00 57,000.00 54,083.93 2,916.07
Reserves(2 1/2 months for Contingencies) 432,700.00 - - -
Reserves for Capital 217,900.00 - - -
Reserved for Attrition (20,800.04 - -
Total Non-Operating Expenditures $ 788,600.00 $ 140,980.00 $ 129,478.35 $ 11,501.65
Total Expenditures $ 4,368,900.00 $ 2,488,220.00 $ 2,389,419.86 $ 98,800.14
Net Profit/(Loss) $ - $ 1,877,380.00 $ 2,007,022.21 $ 129,642.21
Page 3 of 3
Agenda Item#8e
Page 5 of 15
Pelican Bay Services
Municipal Services Taxing Unit
Balance Sheet-May 31,2017
Street Lighting Fund 778-FY 2017
(Unaudited)
Assets
Current Assets
Cash and Investments $ 1,412,597.25
Interest Receivable -
Improvements,Vehicles&Equipment 19,181.75
Due from Tax Collector -
Total Current Assets $ 1,431,779.00
Total Assets $ 1,431,779.00
Liabilities and Fund Balance
Current Liabilities
Accounts/Trade Payable $ 4,588.54
Goods Received/Inventory Recv'd 25,067.09
Accrued Wages Payable -
Total Liabilities $ 29,655.63
Fund Balance
Fund Balance-unreserved $ 1,146,299.39
Excess Revenue(Expenditures) 255,823.98
Total Fund Balance $ 1,402,123.37
Total Liabilities and Fund Balance $ 1,431,779.00
Agenda Item#8e
Page 6 of 15
Pelican Bay Services
Municipal Services Taxing Unit
Income Statement w/ Budget-May 31,2017
Street Lighting Fund 778-FY 2017
(Unaudited)
Annual YTD YTD
Budget Budget Actual Variance
Operating Revenues:
Carryforward $ 1,119,300.00 $ 1,119,300.00 $ 1,119,300.00 $ -
Curent Ad Valorem Tax 535,300.00 508,500.00 510,588.61 2,088.61
Transfer from Tax Collector - - 31.21 31,21
Miscellaneous(i.e. Ins. Refunds,surplus, et+ - - -
Revenue Reserve(est. 5%) (26.900.00) - - -
Interest 2,500.00 1,666.67 6,864.60 5,197.93
Total Operating Revenues $ 1,630,200.00 $ 1,629,466.67 $ 1,636,784.42 $ 7,317.75
Operating Expenditures:
Street Lighting Administration
Payroll Expense $ 75,700.00 $ 55,300.00 $ 50,432.75 $ 4,867.25
Indirect Cost& IT Automation 8,300.00 8,200.00 8,175.00 25.00
Other Contractural Services 33,700.00 22,500.00 22,351.46 148.54
Telephone 5,200.00 3,000.00 1,386.21 1,613.79
Postage and Freight 1,500.00 300.00 132.00 168.00
Rent Buildings/Equipment/Storage 14,500.00 10,900.00 10,342.19 557.81
Insurance-General 400.00 300.00 300.00 -
Printing, Binding and Copying - - - -
Office Supplies General 800.00 500.00 298.18 201.82
Tuition Reimbursement - - - -
Other Operating Supplies 1,000.00 - - -
Total Street Lighting Admin Operating $ 141,100.00 $ 101,000.00 $ 93,417.79 $ 7,582.21
Street Lighting Field Operations
Payroll Expense $ 69,400.00 $ 45,500.00 $ 44,464.80 $ 1,035.20
Enginnering Fees 10,000.00 9,000.00 8,872.00 12.8.00
IT Office Automation 300.00 300.00 225.00 75.00
Emergency Maintenance& Repairs 9,600.00 7,200.00 7,265.32 (65.32)
Other Contractual Services 800.00 500.00 409.86 90.14
Temporary Labor 42,400.00 28,300.00 22,016.66 6,283.34
Cellular Telephone 1,100.00 700.00 1,003.43 (303.43)
Electricity 30,000.00 2.0,000.00 18,214.94 1,785.06
Insurance-General 1,000.00 750.00 750.00 -
Insuranc:e-Auto 1,000.00 750.00 750.00 -
Building Maintenace& Repairs 500.00 125.00 35.00 90.00
Page 1of2
Agenda Item#8e
Page 7 of 15
Fleet Maintenance and Parts 5,400.00 3,200.00 2,197.80 1,002.20
Fuel and Lubricants 700.00 400.00 326.15 73.85
Other Equipment Repairs/Supplies 500.00 200.00 59.12 140.88
Personal Safety Equipment 800.00 500.00 438.07 61.93
Electrical Contractors* 116,400.00 67,900.00 62,559.52 5,340.48
Light Bulb Ballast 16,800.00 9,700.00 5,779.56 3,920.44
Total Street Lighting Field Operating $ 306,700.00 $ 195,025.00 $ 175,367.23 $ 19,657.77
Total Street Lighting Expenditures $ 447,800.00 $ 296,025.00 $ 268,785.02 $ 27,239.98
Capital Expenditures:
Street Lighting Operations
Other Machinery/Equipment $ - $ - $ - $ -
General Improvements-Admin 1,000.00 - - -
Total Capital Expenditures $ 1,000.00 $ - $ - $ -
Total Operating Expenditures $ 448,800.00 $ 296,025.00 $ 268,785.02 $ 27,239.98
Non-Operating Expenditures:
Tax Collector Fees $ 14,000.00 $ 11,200.00 $ 10,255.77 $ 944.23
Property Appraiser Fees 7,500.00 $ 3,800.00 - 3,800.00
Reserve for Future Construction* 900,000.00 - - -
Reserves(2 1/2 mos.for Contingencies) 124,700.00 - .. -
Reserves for Capital 135,200.00 - - -
Total Non-Operating Expenditures $ 1,181,400.00 $ 15,000.00 $ 10,255.77 $ 4,744.23
Total Expenditures $ 1,630,200.00 $ 311,025.00 $ 279,040.79 $ 31,984.21
Net Profit/(Loss) $ - $ 1,318,441.67 $ 1,357,743.63 $ 39,301.96
*BA Transferred$100K to Operating
Page 2 of 2 -�
Agenda Item#8e
Page 8 of 15
Pelican Bay Services
Municipal Services Taxing Unit
Balance Sheet-May 31,2017
Capital Projects Fund 322-FY 2017
(Unaudited)
Assets
Current Assets
Cash and Investments $ 1,163,213.52
Interest Receivable -
Improvements,Vehicles& Equipment 2,319,909.26
Due from Tax Collector -
Total Current Assets $ 3,483,122.78
Total Assets $ 3,483,122.78
Liabilities and Fund Balance
Current Liabilities
Accounts/Trade Payable $ 5,013.99
Goods Received Inv. Received -
Total Liabilities $ 5,013.99
Fund Balance
Fund Balance- unreserved $ 1,291,916.45
Excess Revenues(Expenditures) 2,186,192.34
Total Fund Balance $ 3,478,108.79
Total Liabilities and Fund Balance $ 3,483,122.78
Agenda Item#8e
Page 9 of 15
Pelican Bay Services
Municipal Services Taxing Unit
Income Statement w/Budget- May 31, 2017
Capital Projects Fund 322-FY 2017
(Unaudited)
Adopted Amended YTD YTD
Budget Budget Budget Actual Variance
Operating Revenues:
Carry Forward $1,280,442.46 $ 1,280,442.46 $ 1,280,442.46 $ 1,280,442.46 $ -
Transfer from Fund 109 General - - - - -
Miscellaneous - - - - -
Special Assessment 428,100.00 428,100.00 406,700.00 408,443.75 1,743.75
Transfer from Tax Collector - - 25.04 25.04
Revenue Reserve (est. 5%) "'" '.'..•`-,1 (21,400.00) - -
Interest 5,000.00 5,000.00 3,300.00 7,518.11 4,218.11
Total Operating Revenues $1,692,142.46 $1,692,142.46 $1,690,442.46 $1,696,429.36 $ 5,986.90
Operating Expenditures:
Irrigation&Landscaping
Landscape Imp. Project(50066)
Engineering Fees $ - $ 42,729.82 $ - $ - $ -
Other Contractural Services - 311,282.02 43,579.48 37,339.51 6,239.97
Rent Equipment - 1,900.00 1,900.00 2,645.00 (745.00)
Sprinkler System Repairs - - - 2,777.09 (2,777.09)
Landscape Materials 175,000.00 232,210.50 92,900.00 75,839.95 17,060.05
Other Operating Supplies - 3,489.25 900.00 791.50 108.50
Sign Restoration Project(50103)
Traffic Signs - 36,952.00 - - -
Lake Aeration (50108)
Improvements 100,000.00 117,522.77 17,600.00 15,307.00 2,293.00
Field Site Improvements(50143) -
Improvements 64,100.00 64,100.00 28,845.00 28,612.09 232.91
Beach Renourishment (50126)
Other Contractural Services 200,000.00 600,000.00 342,000.00 341,616.11 383.89
Lake Bank Project (51026)
Swale &Slope Maintenance 406.17 - - -
Engineering Fees 72,736.31 21,818.89 17,979.99 3,838.90
Landscape Materials 178.00 - - -
Other Contractural Services 75,000.00 56,316.24 - - -
Upgrade Irrigation System (51145) -
Improvements 116,000.00 135,619.38 27,100.00 24,381.53 2,718.47
Total Project Expenditures $ 730,100.00 $1,675,442.46 $ 576,643.38 $ 547,289.77 $ 29,353.61
Page 1 of 2
Agenda Item#8e
Page 10 of 15
Non-Operating Expenditures:
Tax Collector Fees $ 10,700.00 $ 10,700.00 $ 9,600.00 $ 8,168.87 $ 1,431.13
Property Appraiser Fees 6,000.00 6,000.00 6,000.00 5,522.04 477.96
Rolled Project Funds 945,342.46 - - - -
Total Non-Operating Expenditures: $ 962,042.46 $ .16,700.00 $ 15,600.00 $ 13,690.91 $ 1,909.09
Total Expenditures $1,692,142.46 $1,692,142.46 $ 592,243.38 $ 560,980.68 $ 31,262.70
Net Profit/(Lass) $ - $ - $1,098,199.08 $1,135,448.68 $ 37,249.60
Page 2 of 2
Agenda Item#8e
Page 11 of 15
Pelican Bay Services
Municipal Services Taxing Unit
Balance Sheet-May 31,2017
Clam Bay Fund 320-FY 2017
(Unaudited)
Assets
Current Assets
Cash and Investments $ 162,260.83
Interest Receivable -
Improvements,Vehicles&Equipment 234,767.01
Due from Tax Collector -
Total Current Assets $ 397,027.84
Total Assets $ 397,027.84
Liabilities and Fund Balance
Current Liabilities
Accounts/Trade Payable $ -
Goods Received/Inventory Recv'd -
Accrued Wages Payable -
Total Liabilities $
Fund Balance
Fund Balance.-unreserved $ 113,012.86
Excess Revenues(Expenditures) 284,014.98
Total Fund Balance $ 397,027.84
Total Liabilities and Fund Balance $ 397,027.84
Agenda Item#8e
Page 12 of 15
Pelican Bay Services
Municipal Services Taxing Unit
Income Statement w/Budget- May 31,2017
Clam Bay Fund 320-FY 2017
(Unaudited)
Adopted Amended YTD YTD
Budget Budget Budget Actual Variance
Operating Revenues:
Carry Forward $ 97,579.20 $ 97,579.20 $ 97,579.20 $ 97,579.20 $ -
Special Assessment 126,900.00 126,900.00 120,600.00 121,243.30 643.30
Transfer from Tax Collector - - 7.44 7.44
Miscellaneous Income - - 46.00 46.00
Revenue Reserve(est. 5%) (6,400.00) (6,400.00) - - -
Interest 500.00 500.00 300.00 779.18 479.18
Total Operating Revenues $ 218,579.20 $ 218,579.20 $ 218,479.20 $ 219,655.12 $ 1,175.92
Operating Expenditures:
Clam Bay Restoration
Engineering Fees $ 55,000.00 $ 76,657.93 $ 46,000.00 $ 41,011.52 $ 4,988.48
Other Contractural Services 13,000.00 19,966.89 $ 15,000.00 13,385.00 1,615.00
Tree Trimming 38,000.00 43,390.00 $ 8,700.00 5,000.00 3,700.00
Other Equipment Repairs 500.00 1,577.77 $ - - -
Aerial Photography 7,500.00 25,698.60 $ 7,100.00 6,590.00 510.00
Minor Operating 500.00 9,688.01 $ - - -
Other Operating Supplies 2,000.00 $ - - -
Total Clam Bay Restoration $ 114,500.00 $ 178,979.20 76,800.00 $ 65,986.52 $ 10,813.48
Clam Bay Ecosystem
Engineering Fees $ - $ - $ - $ - $ -
Licenses and Permits - - - - -
Other Contractual Services - - - - -
Total Clam Bay Ecosystem $ - $ - $ - $ - $ -
Capital Expenditures:
Clam Bay Restoration
Other Machinery and Equipment $ - $ 11,000.00 $ 2,750.00 $ 2,600.00 $ 150.00
Total Capital Expenditures $ - $ 11,000.00 $ 2,750.00 $ 2,600.00 $ 150.00
Total Operating Expenditures $ 114,500.00 $ 189,979.20 $ 79,550.00 $ 68,586.52 $ 10,963.48
Page 1 of 2
Agenda Item#8e
Page 13 of 15
Non-Operating Expenditures:
Tax Collector Fees $ 3,800.00 $ 3,800.00 $ 2,850.00 $ 2,424.87 $ 425.13
Property Appraiser Fees 2,700.00 - 2,700.00 1,755.00 1,639.17 115.83
Roiled Project Funds 75,479.20 - - - -
Reserves for Contingencies 22,100.00 22,100.00 - - -
Total Non-Operating Expenditures $ 104,079.20 $ 28,600.00 $ 4,605,00 $ 4,064.04 $ 540.96
Total Clam Bay Expenditures $ 218,579.20 $ 218,579.20 $ 84,155.00 $ 72,650.56 $ 11,504.44
Net Profit/(Loss) $ - $ - $ 134,324.20 $ 147,004.56 $ 12,680.36
Page 2 of 2
Agenda Item#8e
Page 14 of 15
Pelican Bay Services
Municipal Services Taxing Unit
Income Statement w/Budget-May 31,2017
Clam Bay Ecosystem Fund 111-FY 2017
(Unaudited)
Adopted YTD YTD
Budget Budget Actual Variance
Operating Revenues:
Fund 111 Distribution $ 150,000.00 $ 150,000.00 $ 150,000.00 $ -
Total Operating Revenues $ 150,000.00 $ 150,000.00 $ 150,000.00 $ -
Operating Expenditures:
Clam Bay EcoSystem
Engineering Fees $ - $ - $ - $ -
Other Contractural Services 150,000.00 $ 82,500.00 77,272.09 5,227.91
Total Clam Bay Dreging $ 150,000.00 $ 82,500.00 $ 77,272.09 $ 5,227.91
Capital Expenditures:
Clam Bay Restoration
Improvements General $ - $ - $ - $
Total Capital Expenditures $ - $ - $ - $ -
Total Clam Bay Operating Expenditures $ 150,000.00 $ 82,500.00 $ 77,272.09 $ 5,227.91
Net Profit/(Loss) $ - $ 67,500.00 $ 72,727.91 $ 5,227.91
Agenda Item#8e
Page 15 of 15
Pelican Bay Services
Municipal Services Taxing Unit
Income Statement w/Budget-May 31,2017
Clam Pass Dredging Fund 195/88032.1-FY 2017
(Unaudited)
Adopted Amended YTD YTD
Budget Budget Budget Actual Variance
Operating Revenues:
Fund 195 Distribution $ $ - $ - $ - $ -
Total Operating Revenues $ - $ - $ - $ -
Operating Expenditures:
Clam Pass Dredging(88032)
Engineering Fees $ 20,000.00 $ 20,000.00 $ 11,000.00 $ 10,417.25 $ 582.75
General Improvements - - - - -
Total Clam Pass Dredging $ 20,000.00 $ 20,000.00 $ 11,000.00 $ 10,417.25 $ 582.75
Pelican Bay Beach (90070)
Improvements General $1,250,000.00 $ 43,029.27 $ - $ - $ -
Total Capital Expenditures $ 1,250,000.00 $ 43,029.27 $ - $ - $ -
Total Clam Bay Expenditures $ 1,270,000.00 $ 63,029.27 $ 11,000.00 $ 10,417.25 $ 582.75
Agenda Item#9a
Page 1 of 1
Clam Bay Update-June 2017
Mangrove die-off. THA's next estimate of the die-off acreage is expected at the end of June.
The last report in February estimated the mangrove die-off at about 8.7 acres, down from 11.66
acres in November. Earth Tech will monitor the 21 mangrove plots in September.
Tidal gauge ratio data. H & M's April and May results are attached.
Clam Pass bathymetric survey and report. Management authorized this survey which has been
completed and the report which will be completed by H & M and should be available soon.
Water Quality. In March copper samples at Stations 1 and 2 in northern Clam Bay exceeded
the FDEP standard. Since November, three of 45 copper results have exceeded the FDEP
standard, a 6%exceedance rate. A 16%or less exceedance rate for the year is acceptable. Dr.
Tomasko's quarterly report for TP and TN in Nov. and Dec. 2016 and Jan. 2017 found that none
of the 27 TN measurements exceeded their respective upper limits and two of the 27 (7%)TP
measurements exceeded their upper limits. The problematic TP samples were at Station 2 in
northern Clam Bay in November 2016 and at Station 6 in Outer Clam Bay in December 2016.
Sediment testing for copper and TP at 12 sites in Clam Bay has been completed by THA, and the
report on the results is expected soon. The goal is to examine the relationship between copper
and TP WQ measurements and the amount of copper and TP in the sediment at selected
sampling sites in Clam Bay.
Manatee Protection Zone. The Administrative hearing requested by the Pelican Bay
Foundation to appeal the decision by FWC not to designate Clam Bay a Manatee Protection
Zone is expected to be held in July.
Prepared by Susan O'Brien
June 1, 2017
Hurniston& Moore Engineers I ClamPass-TIDE Agenda Item#9a-1
Page 1 of 2
CLam Pass Tide Monitoring-Click here for Maintenance Dredging Project details
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http://www.humistonandmoore.com/clampass-tide
Humiston&Moore Engineers I ClamPass-TIDE Agenda Item#9a-1
Page 2 of 2
Definitions:
Mean Tide Ratio:ratio of tide amplitude of gages over the tide amplitude from the Gulf of Mexico,averaged over a month.This
ratio is representative'of the pass's effectiveness In flushing water from the bay.The lower the ratio,the less efficient is
flushing,Indicating material accumualting In the pass.
Mean Low Tide Laq:time difference between low tide in the Gulf of Mexico and at the gage's locations,averaged over a
month in minutes.The time lag is also represenattive of the pass's effectiveness in flushing water from the bay.The higher the
lag the less efficient is flushing,indicating material accumulating in the pass.
Background
Clam Pass is a small wave dominated inlet on the southwest coast of Florida that provides a tidal connection to 500 acres of the
wetland preserve of Clam Bay Natural Resource Protection Area(NRPA).This preserve includes several interconnected bays
surrounded by extensive areas of mangrove wetlands.The preserve is a pristine environmental resource that is collectively
known as Clam Bay.Clam Pass has gone through periods of inlet migration as well as closure,because the relatively small tidal
prism for Clam Bay provides critical balance between tidal energy and littoral process at the inlet channel.
Humiston&Moore Engineers provides professional engineering services to Pelican Bay Services Division of Collier County,
Florida for Clam Pass and Clam Bay. Humiston&Moore Engineers provided engineering services to assist Turrell Hall&
Associate in the development of the Clam Bay NRPA management plan of 1998 and the updated plan of 2014. The engineering
services included the development of design criteria for the inlet stability and conditions for maintenance dredging to maintain
hydraulic efficiency and avoid potential inlet closure Including.The implementation of the NRPA management plan includes
various monitoring to maintain the health of the eco system.In addition to the ecological and biological monitoring of the bay
system and its function as a protected environmental resource, the monitoring program includes hydraulic and physical
monitoring of the inlet and bay system to monitor the stability of the pass and assess maintenance requirements.Monitoring of
the hydraulic and physical conditions of the Clam Bay system continues according to the updated NRPA management plan.
The hydraulic monitoring includes continuous water level and tidal data collection at 4 locations within the bay system.
http://www.humistonandmoore.com/clampass-tide
Agenda Item#9b
Page 1 of 1
LANDSCAPE & SAFETY COMMITTEE REPORT
TO THE PBSD BOARD - - - JUNE 7, 2017
The Landscape & Safety Committee met on May 16, 2017 at 10:15 AM in
the Pelican Bay Community Center. The following items were discussed:
1 . Upon receipt of the lighting consultant's report next month,
the committee will vote on the recommendation to change out all
existing metal halide bulbs to LED bulbs.
2. Resident comments, e-mails, and discussion concerning the pathways
(sidewalks) in Pelican Bay highlighted a long ignored issue in Pelican
Bay, namely its unsafe, dangerous, poorly maintained, and
inadequate pathways.
These county owned pathways are used by pedestrians,
joggers, and cyclists. The inadequacy of the pathways has resulted in
pedestrian/bicycle accidents, injuries, near misses, and an overall
unsafe feeling for all users. The design, material nature, multiple usage,
and volume of usage (especially in season) will be studied by the
committee and staff to find a remedy for this unsafe and poorly
maintained infrastructure.
3. The proposed Gulf Park Dr. cut-through at Oak Lake Sanctuary will
will be more clearly addressed by the county so that the PBSD
and community will know our options.
4. It was the consensus of the committee that our use of full-time vs.
part-time employees is a non issue and that efficient management
will dictate the proper ratio utilized.
The next meeting of the L&S Cte. will be on June 20th at 10:15 AM
at the Pelican Bay Community Center.
Submitted By: Joe Chicurel, Chairman Landscape & Safety Committee
Agenda Item#9c
Page 1 of 9
TO: PBSD Board of Directors
FROM: Dave Trecker
SBUJECT: Pelican Bay Beach Renourishment
DATE: June 1, 2017
The Beach Renourishment Committee met on 5/31/17 and unanimously
passed the following resolution:
To recommend to the PBSD Board that no sand-haul renourishment of
the Pelican Bay beach be carried out in 2017 and that the PBSD Board
so notify Coastal Zone Management.
Background information is given in Attachments 1 —3.
Humiston& Moore indicated the four Collier beaches recently surveyed
were by-and-large healthy, including the Pelican Bay beach, where average
width increased slightly since 2016. They recommended no renourishment
this year(Attachment 4). Gary McAlpin, head of Coastal Zone Management,
agreed that additional renourishment was not warranted at this time.
The Beach Renourishment Committee considered three options.
(1) Fund no truck-haul renourishment this year.
(2) If the county proceeds with a major truck haul in 2017 (said to be
very unlikely), fund renourishment of one or more sections where the
width remains short of the 100-foot county target (R-35, R-36, R-40).
(3) If the county does not proceed with a truck haul this year, go it alone
and fund renourishment as indicated above.
Option 1 would allow us to retain the $422,175 beach reserve, build toward
major projects in 2018 and beyond and hedge against sand loss from a major
storm.
Options 2 or 3 would deplete much or all of the beach reserve.
The PBSD Board needs to inform Coastal Zone Management of its decision
by late June.
Agenda Item#9c
Page 2 of 9
ATTACHMENT 1
ORDINANCE NO.2013-61
AN ORDINANCE OF THE BOARD OF COUNTY COMMISSIONERS OF
COLLIER COUNTY, FLORIDA,AMENDING ORDINANCE NO.2002-27,
AS AMENDED, WHICH CREATED THE PELICAN BAY MUNICIPAL
SERVICE TAXING AND BENEFIT UNIT, BY AMENDING SECTION
FOUR, PURPOSE AND POWERS, TO CLARIFY THAT BEACH
RENOURISHMENT IS ONE OF THE PURPOSES OF THE UNIT;
PROVIDING FOR CONFLICT AND SEVERABILITY;PROVIDING FOR
INCLUSION IN THE CODE OF LAWS AND ORDINANCES; AND
PROVIDING FOR AN EFFECTIVE DATE.
WHEREAS, on May 28, 2002, the Board of County Commissioners (Board), adopted
Ordinance No.2002-27,which superseded,repealed, and consolidated prior ordinances relating
to the Pelican Bay Municipal Service Taxing and Benefit Unit("Unit");and
WHEREAS, the Board subsequently amended Ordinance ;No. 2002-27 by adopting
Ordinance No.2006-05,Ordinance No.2009-05,and Ordinance 2013-19;and
WHEREAS, the Board desires to further amend Ordinance No. 2002-27, as amended, in
order to clarify that beach renourishment is one of the purposes of the Unit.
NOW, THEREFORE, BE IT ORDAINED BY THE BOARD OF COUNTY
COMMISSIONERS OF COLLIER COUNTY,FLORIDA,that:
SECTION ONE: AMENDMENT TO SECTION FOUR OF ORDINANCE NO.2002-27,
AS AMENDED.
Section Four is hereby amended as follows:
SECTION FOUR: Purpose;powers.
The Unit is formed for the purpose of providing street lighting,water management,beach
renourishment, ambient noise management, extraordinary law enforcement service and
beautification,including but not limited to beautification of recreation facilities,sidewalk,street
and median areas, identification markers, the maintenance of conservation or preserve areas
including the restoration of the mangrove forest preserve and to finance the landscaping
beautification of only that portion of U.S.41 from Pine Ridge Road to Vanderbilt Beach Road in
the above-described taxing and benefit unit and to that end shall possess all the powers to do all
things reasonably necessary to provide such services. The Unit will be solely responsible for
advising the County on dredging and maintaining Clam Pass for the purpose of enhancing the
health of the affected mangrove forest,and will manage such activities for the County.
Words Underlined are added;Words Struck Th►reegh are deleted.
Page I of 2
Agenda Item#9c
Page 3 of 9
1
SECTION TWO: CONFLICT AND SEVERABILITY.
•
In the event this Ordinance conflicts with any other ordinance of Collier County or other
applicable law,the more restrictive shall apply. If any phrase or portion of the Ordinance is held I
invalid or unconstitutional by any court of competent jurisdiction,such portion shall be deemed a
separate,distinct and independent provision and such holding shall not affect the validity of the
remaining portion. •
SECTION THREE: INCLUSION IN THE CODE OF LAWS AND ORDINANCES.
The provisions of this Ordinance shall become and be made a part of the Code of Laws and
Ordinances of Collier County, Florida. The sections of the Ordinances may be renumbered or
relettered to accomplish such,and the word"ordinance"may be changed to "section," "article,"
or any other appropriate word.
SECTION FOUR: EFFECTIVE DATE.
This Ordinance shall be effective upon filing with the Department of State.
PASSED AND DULY ADOPTED by the Board of County Commissioners of Collier
County,Florida,this Z2r Clay ofO ?c��ear— ,2013.
ATTEST: , ;o. BOARI OF OUN COMMISSIONERS -
DWIGF .-BROC ;Clerk COLLI C• Y,FLORIDA
i i
By:. :: Al; By:
Attest as to,Cfiaiiir'• De Cle I GE• • i‘ •r' LER,ESQ.
s CHA •W• AN
sig attire a:.
App I•v . Viand legality: •
Jeffr4A.•"'atzkow
Count Ai omey This ordinance filed with the
Secretary of .Stote'l Gifiie the
i
d2-r1 day of.>D C-1--, o20I
and acknowledcemenl o that
filing rc eived this d0Y
By a ertu,
Words Underlined are added;Words Strueli—Thraugh are deleted.
Page 2 of 2
Agenda Item#9c
Page 4 of 9
ATTACHMENT 2
July 7,2014
Gary McAlpin,Director
Coastal Zone Management
2800 N.Horseshoe Drive
Naples,FL 34104
Dear Gary:
At a recent meeting,you told me county funds could not be used for
renourishing portions of the Pelican Bay beach beyond a half-mile public entry
point—in this case the western terminus of Vanderbilt Beach Road.You said
the section from marker R-33 to Clam Pass would be the responsibility of
Pelican Bay.
Please be advised the Pelican Bay Services Division (PBSD) will assume
responsibility for sand renourishment of that portion of the Pelican Bay beach.
Based on county surveys,the PBSD will,on an annual basis,designate which
sections within those boundaries should receive sand and will fund the
designated renourishment.
To that end,the PBSD Board of Directors passed the following resolution:
The Pelican Bay Services Division acknowledges its authority,as directed
by ordinance,to determine annually an acceptable level and disposition of
sand renourishment for the Pelican Bay beach for which it is responsible,
this renourishment to be consistent with county design standards and
available PBSD funds.
Please let the PBSD know when the'county is planning its annual
renourishment activities.We will coordinate with you any sand placement that
may be warranted on the sections of the Pelican Bay beach for we have
responsibility.
Agenda Item#9c
Page 5 of 9
Pelican Bay Services Division Board of Directors
Dave Trecker,Chairman
cc: PBSD Board of Directors
Neil Dorrill,Administrator
Collier County Board of Commissioners
Leo Ochs,County Manager
•
Jim Hoppensteadt,Pelican Bay Foundation President
•
Agenda Item#9c
Page 6 of 9
ATTACHMENT 3
State statute defines a public beach in terms of access to the public. All
beach is public below mean high water. Above mean high water, it is public
up to one-half mile of public access.
For Pelican Bay, that means the beach is "public" from Vanderbilt Beach
Road to between markers R-32/R-33. The county funds renourishment of
that portion of the beach. The PBSD is responsible for renourishing the
portion of the beach from R-32/R-33 to Clam Pass,just south of R-41.
In 2016, the PBSD funded renourishment, with about 9,000 CY of sand, of
an eroded section of the beach (R-34/R-35 to R-36/R-37) as part of an
overall county truck-haul project that included Vanderbilt Beach, Gulf Shore
and Naples beaches.
Surveys showed the beach at R-35, R-36 and R-37 gained an average of six
feet in width (2017).
Agenda Item#9c
Page 7 of 9
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Agenda Item#9c
ATTACHMENT 4— Collier County Beach Nourishment Project Survey$of 9
CONCLUSIONS
•
The monitoring area from monuments R-17 to R-21 within Delnor-Wiggins State Park outside of
the project limits has been stable in comparison to previous monitoring periods with a negligible
average shoreline change (-3;Table 5a) and volumetric gain of over 2,600(+2,670,Table 5b)for
this most recent monitoring period. Although there was erosion from R-18 to R-21, monument
R-17 recovered from the previous monitoring period gaining 30 feet in width (+30;Table 5a) and
over 4,800 cubic yards (4,850;Table 5b) of sand. In spite of the recent stabilization at the north
• end of the park shoreline near Wiggins Pass, the remainder of the park beach has eroded since
the April 2013 survey losing an average of over 25 feet (-28;Table 5a) in width and almost 7,500
cubic yards (-7,480;Table 5b) of sand. This segment of the monitoring area could potentially be
renourished with a portion of the sand dredged from Wiggins Pass, and ongoing monitoring is
recommended.
Vanderbilt Beach, nourished as part of the 2016 truck haul project, has maintained the Design
f Standard width for all monuments contained in the reach with an average width of 116 feet
(116;Table 5a). Since 2013 the project area shows accretion with a total volumetric gain of
almost 87,000 cubic yards (86,870;Table 5b) since 2013 and approximately 85% of the sand
placed in 2013 and 2016 (86%;Table 8b) has remained within the project limits. Evaluation for
renourishment is not recommended for Vanderbilt Beach.
Pelican Bay Beach, nourished as part of the 2016 truck.haul project, has an average beach
width (102;5a) over the Design Standard although the monuments in the southern half of the
reach from R-34 to R-37 have widths approximately 10 feet less (87-96;Table 5a) than the
standard. The Pelican Bay project reach contains almost 50,000 cubic yards (49,250;Table 8b)
of sand in excess of the April 2013 condition; additionally the beaches north and south of the
reach (from R-34 to R-37) have widths in excess of the 100 foot standard. Although evaluation
for renourishment is not recommended for Pelican Bay Beach at this time, continued monitoring
is recommended to determine if renourishment will be needed or if the areas below the Design
Standard are within normal ranges of variability.
rr Park Shore Beach; nourished as part of the 2016 truck haul project, maintained the Design
Standard of 85 feet at all monuments in the project reach with the exception of R-44 at 75 feet
(75;Table 6a) at the north end of this reach. The reach shows accretion since the April 2013
post-construction survey containing over 66,000 cubic yards (66,740;Table 8b) of sand
representing over .70% (68%;Table 8b) of the fill placed in 2013 and 2016. Evaluation for •
renourishment is not recommended for Park Shore Beaches at this time. The County is
currently pursuing permits to extend this beach fill segment further north improving the shoreline
stability at the north end of this reach.
Naples Beach, not nourished as part of the 2016 project, is considered in two separate reaches.
The northernmost reach ranges from Doctors Pass south to monument R-60, influenced by the
effects of the inlet; and from approximately R-61 south, south of the immediate influence of the
inlet. Sand dredged from Doctors Pass can subsequently be placed south of the inlet to
address the erosion in the northernmost area of Naples Beach in conjunction with the
construction of erosion control structures (projects currently in the final permitting stage). At the
time of this most recent monitoring survey monuments R-59 south to R-79 have widths larger
than the 100-foot Design Standard for Naples Beach with the exception of R-63 and R-79
(located at the terminus point of the southernmost fill taper) having widths 2 feet less than the
Design Standard. Although Naples Beach contains less than 20% (19%;Table 8b) of the fill
placed in 2013 and 2014, the average width of the beach exceeds the Design Standard by more
28
\1
Agenda Item#9c
Pageg 619— .
than 20 feet. Evaluation for renourishment is not recommended for Naples Beach although if
Doctors Pass were to be dredged this year in conjunction with construction of the erosion
control structures, then the beach in the vicinity of R-63, having a design width less than of the
Design Standard, could be addressed with a portion of the sand dredged from the inlet with the
balance of the fill placed south of the south jetty if deemed necessary.
All of the four project areas for the Collier Beach Nourishment Project collectively show an
average beach width gain of 2 feet (+2;Table 8a) and a volumetric gain of approximately 20,000
cubic yards (20,430;Table 8b) in the most recent monitoring period. Since the preconstruction
survey dated April 2013, the project beaches have retained an average gain of 12 feet in width
representing 60% (12/19;Table 8a) of the average gain derived from the 2013 project, and
approximately 225,000 cubic yards of the 353,000 cubic yards (225,070 + 52,350 + 75,790) of
sand placed or 64%. This should be considered good performance and stability for a beach fill
project and placement of maintenance renourishment material is not recommended at this time.
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Courtesy of the Naples Virtual Museum
29
Agenda Item#11a
Page 1 of 1
Projects/topics PBSD has committed to doing
Redo sharrow markings on PB Blvd. and Gulf Park Dr.
Streetlight project: change to LED bulbs; sort out life expectancy and replacement cost of fixtures and
poles; determine future funding needs; need for extended arms on selected streetlights; need for
additional selected streetlights; and label streetlights
Replace cobblestones at crosswalks
Establish priorities and funding for lake bank work when AB & B report is received
Improve landscaping worker productivity
Install second phase of upgraded irrigation equipment
Install last phase of aeration equipment
Find a location to load and unload car carriers
Signage: Repair or replace signs that need immediate attention
Signage: develop a program to inspect and repair or replace signage as needed on an ongoing basis
Complete water management work in Bay Colony
Continue monitoring mangrove die-off
Projects/topics PBSD has discussed at committee or Board meetings
Beach renourishment: PEM proposal
Beach renourishment: County's possible program to extend beaches to 150'
A median cut through near Oak Lake Sanctuary
Pathways: widen selected pathways
Pathways: possibly replace them with concrete sidewalks
Consider whether PBSD should become an independent district
Consider additional funding sources to support PBSD projects
Consider site improvement at maintenance site, e.g. shed to store equipment and consider executing
a lease agreement for the maintenance site with the County.