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Minutes 05/16/2017 PELICAN BAY SERVICES DIVISION LANDSCAPE & SAFETY COMMITTEE MEETING MAY 16,2017 The Landscape & Safety Committee of the Pelican Bay Services Division met on Tuesday, May 16 at 10:15 a.m. at the Community Center at Pelican Bay, located at 8960 Hammock Oak Drive, Naples, Florida 34108. The following members attended. Landscape & Safety Committee Mike Shepherd Joe Chicurel, Chairman Scott Streckenbein (ex-officio) Tom Cravens Gary Ventress (absent) Bohdan Hirniak (absent) Pelican Bay Services Division Staff Mary McCaughtry, Operations Analyst Neil Dorrill, Administrator Lisa Jacob, Associate Project Manager Marion Bolick, Operations Manager Barbara Shea, Recording Secretary Also Present Thomas Folden, Collier County Sheriff's Office Trent Waterhouse, Pelican Bay Foundation APPROVED AGENDA (AS PRESENTED) 1. Call to order 2. Pledge of allegiance 3. Agenda approval 4. Approval of 04/18/17 meeting minutes 5. Audience comments 6. Administrator's Report and Updates a. *Conversion to LED bulbs on all remaining Pelican Bay streets b. Status of current phase of resodding on PB Blvd. and related cost 7. Pelican Bay sidewalk discussion and pedestrian/bicycle safety 8. Quality and cost of labor discussion 9. Oak Lake Sanctuary/Gulf Park Drive cut-through discussion 10. Vespo/Oak Lake Sanctuary noise issue 11. Chairman's comments 12. Committee member comments 13. Adjournment * indicates possible action item ROLL CALL Mr. Hirniak and Mr. Ventress were absent and a quorum was established 1 Pelican Bay Services Division Landscape & Safety Committee Meeting May 16, 2017 AGENDA APPROVAL Mr. Cravens motioned, Mr. Shepherd seconded to approve the agenda as presented. The motion carried unanimously. APPROVAL OF 04/18/17 MEETING MINUTES Mr. Cravens motioned, Dr. Chicurel seconded to approve the 04/18/17 meeting minutes as presented. The motion carried unanimously. Mr. Cravens abstained as he was not present at the meeting. AUDIENCE COMMENTS Mr. Trent Waterhouse commented on the status of his coordination of the water tank paint color selection with Mr. Frank Laney, PBF and Mr. Robert Kaine, Collier County. Ms. Jacob reported that Mr. Dorrill will meet with Mr. Dan Rodriguez, Division Director of Collier County Public Utilities, to discuss this and other issues on June 5. ADMINISTRATOR'S REPORT CONVERSION TO LED BULBS ON ALL REMAINING PB STREETS Mr. Dorrill reported on the completed LED bulb replacement project on Gulf Park Dr., and requested feedback from the committee on the level of light generated from the LED bulbs. He requested direction on proceeding with additional LED bulb replacement. Ms. McCaughtry reported that current PBSD street light reserves are approximately $900,000, and each year, additional funds of approximately $180,000—$200,000 are added. Ms. Jacob provided a spreadsheet of estimated costs to replace the remaining metal halide bulbs with LED bulbs, with two options for the 480V MH bulb replacement: (1) 80W LED at a cost of$50,775 or(2) 120W LED at a cost of$57,402. Mr. Trent Waterhouse commented on (1) the spread pattern being exactly the same for both the 80 watt LED bulbs and 120 watt LED bulbs, (2) the utility savings resulting from LED bulbs, and (3) LED bulbs being in compliance with"dark skies" guidelines. Mr. Cravens motioned, Mr. Shepherd seconded to recommend to the full PBSD Board to go ahead with the replacement of bulbs in all the fixtures. After discussion by the board, Mr. Cravens withdrew his motion, and Mr. Shepherd withdrew his second. Mr. Cravens commented on the current work underway by our lighting consultant who will ultimately provide recommendations on additional light poles and extension arms for the entire community. The committee agreed that it expects to vote on replacing all of the metal halide bulbs with LED bulbs, after reviewing the consultant's report next month. STATUS OF CURRENT PHASE OF RESODDING ON PB BLVD. AND RELATED COST Mr. Dorrill commented that the PBSD has replaced approximately 16,000 square feet (39 pallets) of sod, under our ongoing sod replacement project. PELICAN BAY SIDEWALK DISCUSSION AND PEDESTRIAN/BICYCLE SAFETY 2 Pelican Bay Services Division Landscape & Safety Committee Meeting May 16,2017 Dr. Chicurel commented on e-mails included in the agenda packet from residents expressing their concerns and experiences relating to unsafe poorly maintained PB sidewalks/pathways and bicyclist vs. pedestrian issues. He delineated two separate issues: (1) the physical nature, type, and condition of the pathways, and (2) bicyclist/pedestrian safety concerns. He commented on pathways being a major amenity to PB residents, and that new pathways must be safer and long lasting. Mr. Streckenbein commented on the possibility of accruing funds for pathway maintenance through a millage based assessment mechanism, in the same manner as our street lighting function is funded. Cpl. Folden, Collier County Sheriff's Office reported that there were no bicyclist/pedestrian accidents on PB streets in the last six months, and recalled one bicyclist/pedestrian incident on a PB pathway during the last year. He urged residents to report any bicyclist/pedestrian incidents to the Sheriffs Office. Mr. Trent Waterhouse commented on the PBF's current consideration of PBF security personnel patrolling the berm on bicycles. Mr. Dave Eskra commented on his accidental fall on a poorly maintained PB pathway resulting in three cracked ribs. Ms. Linda Harden commented on the poor condition and poor County maintenance/repairs of PB pathways. Mr. Dorrill commented on a previous PB plan (from a number of years ago) to widen pathways, but never implemented, due to resident concerns over tree removal. Mr. Dorrill reported that at his scheduled afternoon meeting with Commissioner Solis and Mr. Shepherd, he will discuss, (1) the possibility of the PBSD taking over responsibility for PB pathways, including possible funding mechanisms, and (2) other alternative solutions to the poorly maintained PB pathways, that may be suggested by Commissioner Solis. Dr. Chicurel concluded, "We have a problem, the sidewalks are inadequate, poorly maintained, dangerous, a safety issue, and the quality and kind of sidewalk is sorely lacking in substance." QUALITY AND COST OF LABOR DISCUSSION Mr. Shepherd commented on the recurring discussion of whether to (1) continue with our current labor model which includes temporary labor positions, or (2) transition the temporary labor positions to full time staff positions, and suggested that the PBSD come to a conclusion on this issue. Mr. Streckenbein suggested instituting an employee recognition policy, to include highlighting employees at PBSD board meetings. He commented on PBSD employee Pedro Montero who was cited in a resident's letter of appreciation, and suggested he be recognized at the June board meeting. Mr. Shepherd suggested that staff explore motivational training for PBSD employees. OAK LAKE SANCTUARY/GULF PARK DRIVE CUT-THROUGH DISCUSSION Mr. Dorrill reported that the County's safety committee will meet in nine days to prioritize proposed capital projects and identify likely years of County funding for these projects. Mr. Dorrill will provide the committee's ranking decision regarding our Gulf Park Drive median cut-through project at the June PBSD board meeting. 3 Pelican Bay Services Division Landscape & Safety Committee Meeting May 16,2017 Mr. Dorrill also commented on the possibility of petitioning the state of Florida to make changes to traffic patterns at the intersection of Gulf Park Dr. and US 41, requiring approximate funding of$250,000. VESPO/OAK LAKE SANCTUARY NOISE ISSUE Mr. Dorrill commented that staff is in the process of obtaining a sketch and estimate for approximately 200 feet of berm for noise mitigation in the Oak Lake Sanctuary/US 41 area. CHAIRMAN'S COMMENTS None COMMITTEE MEMBER COMMENTS Mr. Shepherd suggested replacing the Collier County provided "reuse water is unsafe to drink" signs with more attractive signs. Mr. Shepherd commented on (1) a recent letter from a resident on Bobwhite Lane praising PBSD landscape workers, and (2) recent comments he has received verbally from Pelican Bay residents, praising and thanking the PBSD for all the recent community-wide landscaping improvements. ADJOURNMENT The meeting was adjourned at 11:45 a.m. Jo, Chicurel, Chairman r Minutes approved [ 4as presented OR ( 1 as amended ON { - 1 date 4