Minutes 04/21/2017 BUDGET COMMITTEE
PELICAN BAY SERVICES DIVISION
APRIL 21,2017
The Budget Committee of the Pelican Bay Services Division met on Friday, April 21, at 9:00
a.m. at the SunTrust Bank Building, located at 801 Laurel Oak Drive, Suite 302, Naples, Florida
34108. In attendance were:
Budget Committee
Scott Streckenbein, Chairman Mike Shepherd
Joe Chicurel Dave Trecker
Susan O'Brien
Pelican Bay Services Division Staff Mary McCaughtry, Operations Analyst
Neil Dorrill, Administrator Lisa Jacob, Associate Project Manager
Marion Bolick, Operations Manager Barbara Shea, Recording Secretary
Also Present
Ken Dawson, PBSD Board
APPROVED AGENDA (AS PRESENTED)
1. Pledge of Allegiance
2. Roll call
3. Agenda approval
4. Approval of 03/29/17 meeting minutes
5. Audience comments
6. Review Capital Project needs
7. Review changes from prior meeting
a. Fleet recommended replacement list
b. Equipment shed
c. Turf equipment lift
d. Cost of permanent fuel tanks
e. Detailed list of tree trimming
f. Information on Trieste and Ritz lakes clearing
8. Old Business
9. New Business
10. Adjourn
ROLL CALL
All members were present and a quorum was established
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Budget Committee of the Pelican Bay Services Division
April 21,2017 Minutes
AGENDA APPROVAL
Dr. Trecker motioned, Dr. Chicurel seconded to approve the agenda as presented.
The motion carried unanimously.
APPROVAL OF 03/29/17 MEETING MINUTES
Ms. O'Brien motioned, Mr. Shepherd seconded to approve the 03/29/17 meeting
minutes as amended. The motion carried unanimously.
AUDIENCE COMMENTS
Mrs. Sandy Doyle commented on the history and level of the PBSD assessment in the
past, and emphasized the need for cost containment in FY18.
CAPITAL PROJECT NEEDS
The committee reviewed and discussed staff changes to the schedule of estimates for
planned FY18 capital projects including, (1) a reduction in budgeted lake bank erosion projects
from $300,000 to $100,000, (2) an increase in the operating budget for street signs from $40,000
to $50,000, the required threshold amount needed to obtain a vendor multi-year contract, and (3)
an increase in the budget for the east side of the north berm project from $45,000 to $50,000, to
include a 10% contingency increase from the last quote obtained by staff. By consensus, the
committee supported these changes.
FLEET RECOMMENDED REPLACEMENT LIST
Mr. Bolick recommended $155,000 for FY18 vehicle & equipment replacement, $35,000
less than Fleet Management's recommendation. Dr. Chicurel, Mr. Shepherd, Mr. Streckenbein
and Dr. Trecker supported this request; Ms. O'Brien did not support it.
Mr. Dorrill commented that Mr. Durham, Executive Manager in the County Manager's
Office, confirmed that no division of Collier County may service County vehicles by an entity
other than the County's Fleet Management Dept.
Ms. O'Brien suggested that the PBSD explore using utility vehicles (kubotas) instead of
pickup trucks, which have high maintenance costs.
EQUIPMENT SHED
Mr. Dorrill reported that he will be looking into a possible long-term land lease for the
PBSD operations site with the Public Utilities Dept. of Collier County. Committee members
expressed concerns over funding an equipment shed, to be erected on County property, without a
permanent agreement in place.
Dr. Chicurel, Mr. Shepherd, and Mr. Streckenbein were in favor of including $98,000 in
the FY18 budget for an equipment shed, Ms. O'Brien and Dr. Trecker were opposed.
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Budget Committee of the Pelican Bay Services Division
April 21,2017 Minutes
TURF EQUIPMENT LIFT
Mr. Bolick provided documentation on a turf equipment lift, with a quoted price of
$6,275 by Golf-Life, included in the FY18 requested budget.
COST OF PERMANENT FUEL TANKS
Mr. Dorrill recommended the continuation of our fuel tank rentals through FY18 at a cost
of$200/month. He also reported that he will explore the possibility of cost sharing of permanent
fuel tanks with the County which could make fuel available to all County vehicles in the west
end of North Naples.
By consensus, the committee agreed to remove the permanent fuel tanks from the FY18
budget for an amount of$119,000.
DETAILED LIST OF TREE TRIMMING
Mr. Bolick provided a detailed back-up schedule of budgeted FY18 outsourced tree
trimming for $295,000. By consensus, the committee and Mr. Dorrill agreed to reduce the FY18
budgeted"exotics/Brazilian pepper removal" from $52,000 to $10,000.
INFORMATION ON TRIESTE AND RITZ LAKES CLEARING
Mr. Bolick provided information on the Trieste and Ritz lakes clearing project including
comparison photos from 1994, 1999, 2012, and 2016. He briefly described this project to
remove trees which have encroached in Basin 6 Lake 1 Trieste and Basin 6 Lake 2 Ritz Carlton
and have caused sections of both lakes to become completely blocked, impacting the flow way.
Mr. Bolick reported the completion in March 2017 of 14 days of tree removal. He expects that
two more years of similar work is needed to return the lakes back to their 1994 condition.
OLD BUSINESS
By consensus, the committee agreed to (1) reduce FY18 budgeted boat ramp rip rap from
$48,000 to $25,000, and (2) increase the FY18 budget by $35,000 in order to fund bacteria
treatment of all PBSD lakes.
Ms. O'Brien commented on the large operating budget carry-forward and the over $1
million dollar capital projects reserve balance. She suggested using part of these funds to reduce
the FY18 assessment increase.
Ms. O'Brien commented on FY18 budget increases in irrigation water and electricity
expenses.
Ms. O'Brien suggested that staff provide the PBSD board with a one page document
discussing FY18 light bulb purchasing plans.
Mr. Streckenbein reported that he reached out to the County Manager's Office to obtain a
better understanding of County HR policies. He reported that Mr. Durham, Executive Manager
of the CM Office, will provide assistance, ideas, and support to Mr. Bolick, in order to achieve
maximum employee expectations.
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Budget Committee of the Pelican Bay Services Division
April 21,2017 Minutes
THE COMMITTEE TOOK A 3 MINUTE RECESS FROM 1:54 PM TO 1:57 PM
NEW BUSINESS
Mr. Shepherd responded to Ms. Sandy Doyle's comments made under "audience
comments" and included in her April 20 email to Budget Committee members. He commented
that if the PBSD assessment followed CPI increases over the last ten years, it would be
essentially at the level it is today. He also commented on the accumulated deferred maintenance
incurred from the underfunded years. Ms. O'Brien suggested compiling a current list of deferred
maintenance projects.
Ms. O'Brien suggested that the FY18 PBSD contribution for Clam Bay could be reduced
to $113,000. Staff will review Ms. O'Brien's suggested FY18 Clam Bay budget numbers. Mr.
Shepherd questioned why the County's contribution of$150,000 for Clam Bay has not increased
over recent years, in line with CPI increases.
By consensus, Dr. Chicurel, Mr. Shepherd, Mr. Streckenbein and Dr. Trecker supported
staff's proposed budget including all of the changes discussed during this meeting; Ms. O'Brien
could not support the FY18 budget as proposed. Dr. Trecker's support was conditional upon
staff providing a good explanation as to the reasons for the increase in the assessment. Ms.
O'Brien commented on her lack of support resulting from the $65 assessment increase in capital
projects, without any reduction from capital project reserves. Ms. O'Brien suggested that staff
provide an updated proposed FY18 budget to Budget Committee members within seven days.
ADJOURNMENT
IThe meeting was adjourned at 11:30 a.m.
Scott Streckenbein, Chairman
Minutes approved [ V 1 as presented OR [ 1 as amended ON [ (o-7- 17 1 date
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