Agenda 07/11/2017 Item #16A1607/11/2017
EXECUTIVE SUMMARY
Recommendation to award a Work Order to Preferred Material, Inc. for construction of the
“Golden Gate Parkway at 55th Street SW Intersection Improvements” in the amount of $308,063.30
(Project 60016).
OBJECTIVE: To approve a Work Order for intersection improvements at the Golden Gate Parkway and
55th Street SW intersection.
CONSIDERATION: On April 7, 2017, Traffic Operations staff sent construction plans and a bid
schedule to four (4) construction companies to which “Agreement #16-6663 for Roadway Contractors”
had been awarded.. Staff requested quotations for construction services for the Golden Gate Parkway at
55th Street SW intersection utilizing the referenced agreement (#16-6663).
On April 28, 2017, three (3) bids were received and one company provided a no quote response, as
follows:
Contractor Bid
1 Preferred Materials, Inc. $308,063.30
2 Wright Construction Group, Inc. $316,024.08
3 Bonness, Inc. $504,492.00
4 Ajax Paving Industries of Florida, LLC No Quote
Staff determined the lowest bid was fair and reasonable and recommend awarding the work order to
Preferred Materials, Inc. The bid was 26.1% higher than the Engineer’s estimate $244,291.11 estimate.
The Procurement Services Division concluded bidding was competitive and representative of market
conditions. The work order, bid tabulation, bid analysis are attached.
FISCAL IMPACT: The anticipated cost for this intersection improvements project is $308,063.30.
Funding is available within Transportation Gas Tax Capital Fund 313, Minor Turnlane / Intersection
Improvement Project 60016.
The estimated useful life of roadway improvements is 15 years, with minimal to no repair cost during that
duration of time.
GROWTH MANAGEMENT IMPACT: This project is consistent with the Transportation Element of
the Growth Management Plan.
LEGAL CONSIDERATIONS: This item is approved as to form and legality, and requires majority
vote for Board approval. -SRT
RECOMMENDATION: To award a Work Order for “Golden Gate Parkway at 55th Street SW
Intersection Improvements” to Preferred Materials, Inc. in the amount of $308,063.30, and authorize the
Chair to execute the attached Work Order.
Prepared by: Daniel G. Hall, P.E., Principal Project Manager, Transportation Engin eering Division,
Growth Management Department
07/11/2017
ATTACHMENT(S)
1. Work Order 16-6663 (PDF)
2. Bid Analysis (DOCX)
07/11/2017
COLLIER COUNTY
Board of County Commissioners
Item Number: 16.A.16
Doc ID: 3253
Item Summary: Recommendation to award a Work Order to Preferred Material, Inc. for
construction of the “Golden Gate Parkway at 55th Street SW Intersection Improvements” in the amount
of $308,063.30 (Project 60016).
Meeting Date: 07/11/2017
Prepared by:
Title: Project Manager, Senior – Transportation Engineering
Name: Daniel Hall
05/23/2017 11:10 AM
Submitted by:
Title: Division Director - Transportation Eng – Transportation Engineering
Name: Jay Ahmad
05/23/2017 11:10 AM
Approved By:
Review:
Growth Management Operations Support Allison Kearns Additional Reviewer Completed 05/24/2017 4:28 PM
Growth Management Department Anthony Khawaja Additional Reviewer Completed 05/25/2017 7:29 AM
Procurement Services Barbara Lance Level 1 Purchasing Gatekeeper Completed 05/25/2017 8:28 AM
Transportation Engineering Jay Ahmad Additional Reviewer Completed 05/25/2017 12:19 PM
Procurement Services Ted Coyman Additional Reviewer Completed 05/25/2017 2:44 PM
Capital Project Planning, Impact Fees, and Program Management Lisa Taylor Additional Reviewer Completed 05/26/2017 11:19 AM
Growth Management Department Diane Lynch Level 1 Division Reviewer Completed 06/12/2017 5:20 PM
Procurement Services Sandra Herrera Additional Reviewer Completed 06/14/2017 11:42 AM
Growth Management Department Daniel Hall Level 2 Division Administrator Skipped 05/23/2017 10:55 AM
Growth Management Department James French Additional Reviewer Completed 06/15/2017 2:00 PM
County Attorney's Office Scott Teach Level 2 Attorney Review Completed 06/16/2017 11:50 AM
County Attorney's Office Jeffrey A. Klatzkow Level 3 County Attorney's Office Review Completed 06/16/2017 2:02 PM
Office of Management and Budget Valerie Fleming Level 3 OMB Gatekeeper Review Completed 06/21/2017 10:09 AM
Office of Management and Budget Susan Usher Additional Reviewer Completed 06/29/2017 10:36 AM
County Manager's Office Nick Casalanguida Level 4 County Manager Review Completed 07/05/2017 11:29 AM
Board of County Commissioners MaryJo Brock Meeting Pending 07/11/2017 9:00 AM
WORK ORDER/PURCHASE ORDER
Contract 16-6663 "Roadway Contractors"
Contract Expiration Date: March 28, 2019
1 66,M
This Work Order is for professional roadway contracting services for work known as:
Project Name: Golden Gate Parkway at 551h Street SW Intersection Improvements
Project No: 60016,U may.
The work is specified in the proposal dated April 28, 2017 which is attached hereto and made a part
of this Work Order. In accordance with Terms and Conditions of the Agreement referenced above,
this Work Order/Purchase Order is assigned to: Preferred Materials, Inc.
Scope of Work: As detailed in the attached proposal and the following:
* Task I These improvements include adding a right turn lane in the westbound direction on
Golden Gate Parkway at the intersection of 55`x` Street SW, adding a directional median at the
same intersection, and miscellaneous drainage and sidewalk improvements necessary to perform
the above work. These improvements will add safety and capacity to the existing Golden Gate
Parkway at the intersection of 55th Street SW.
Schedule of Work: All improvements shall be substantially complete within sixty (60) calendar
days and shall be finally completed within ninety (90) calendar days after the issuance of the date of
the Notice to Proceed which is accompanying this Work Order. The Contractor agrees that any Work
Order that extends beyond the expiration date of Agreement # 16-6663 will survive and remain
subject to the terms and conditions of that Agreement until the completion or termination of this
Work Order.
Compensation: In accordance with the Agreement referenced above, the County will compensate the
Firm for the negotiated amount of $308,063.30 as provided in the attached proposal.
Task I $308,063.30
TOTAL FEE $308,063.30
PREPARED BY: A6 ce,�-
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anager
APPROVED BY:
Anthony Kha ala, P.E., Chief gineer
APPROVED BY
ad, P.E., Arector Tiinsvortation Engineering
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Date
Page 1 of 3
:i
APPROVED BY:
mie French, Deputy Department Head, GMD ate
By the signature below, the Firm (including employees, officers and/or agents) certifies, and hereby
discloses, that, to the best of their knowledge and belief, all relevant facts concerning past, present, or
currently planned interest or activity (financial, contractual, organizational, or otherwise) which
relates to the proposed work; and bear on whether the Firm has a potential conflict have been fully
disclosed.
Additionally, the Firm agrees to notify the Procurement Director, in writing within 48 hours of
learning of any actual or potential conflict of interest that arises during the Work Oiler and/or project
duration.
ACCEPTED BY: Preferred Materials, Inc.
`3, 1017
Atla Me Elroy, E f
timating Manager Date
(Remainder of*page intentionally left blank)
Page 2 of 3
IN WITNESS WHEREOF, the parties hereto, have each, respectively, by an authorized person or
agent, have executed this Work Order oil the date and year first written below.
ATTEST:
Dwight E. Brock, Cleric of Courts
By:
Dated:
(SEAL)
First Witness
Susan
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Second Witness
Bethany Casimir
17ype/print witness nameT
Approved as to Form and Legality:
Assistant County Attorney
Print Name
BOARD OF COUNTY COMMISSIONERS
COLLIER COUNTY, FLORIDA
Penury Taylor, Chairman
Name of Firm Preferred Materials, Inc.
J�P�y. AVX
Signa u
Gregory i��lt
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Agreement #16-6663 for Roadway Contractors- Bid Analysis
Golden Gate Parkway at 55th Street SW Intersection Improvements
I have reviewed the bid and analyzed it for anomalies by comparing it to the engineer’s estimate and the average
of the bid price. Below are pay items in which the Contractor’s price was significantly different than the
Engineer’s Estimate:
102-1 Maintenance of Traffic (1 LS) - Lower than estimated
110-1-1 Standard Clearing & Grubbing (LS) - Higher than estimated
425-1-361 Curb Inlet Type P-6 (EA) – Higher than estimated
526-1-1 Pavers (SY) - Higher than estimated
Unit Prices for Engineer’s Estimate were taken from historical pricing from County projects and FDOT Area
Averages. All pay items and associated quantities have been reviewed and deemed correct based on the proposed
plans. Overall the bid was 26.1 % higher than the engineer’s estimate.
I have verified the plan quantities for these items and find minimal risk to the county in awarding the bid.
Daniel G Hall, P.E.
Principal Project Manager
Transportation Engineering Division