Agenda 06/27/2017 Item #16F 206/27/2017
EXECUTIVE SUMMARY
Recommendation for the Board to approve payment under Amendment #1 to Contract 15-
6433 “Production of the Tourism Guide” to Miles Media Group, LLLP and make a finding
that this expenditure promotes tourism.
OBJECTIVE: Recommendation to pay invoices for work performed and delivered for the 2016
Tourism Visitor Guide.
CONSIDERATIONS: The production of the annual Tourism Visitor Guide was competitively bid in
RFQ 15-6433 and the contract was awarded for the Production of the Tourism Guide to Miles Media
Group, LLLP with approval by the BCC on June 23, 2015, Agenda Item 11I (moved from 16F6) with a 3
- 2 vote. Miles Media produced the Visitor Guide and delivered the printed product. The 100,000 guides
have been distributed throughout 2016 and into early 2017 as a fulfillment piece to inquiries for
information on Collier County, distributed at trade shows worldwide and to visitors at Visitors Centers in
Florida and in Collier County. The successful vendor, Miles Media, proposed the foll owing in its RFQ
15-6433 response:
“Turn-key” service including travel and out of pocket expenses,
advertisement sales and management, design, research, composition, set-
up, and proofing for a Media Guide that will contain approximately fifty-
six (56) plus four (4) full color page visitor guide.
$93,000
Internet media development and installation with CVB and its Internet
provider.
1,500
Anticipated cost for printing, binding, packaging and distribution. Note:
Collier County staff will validate printing costs with at least three local
printers prior to final production of this guide. Should the County find
that the quotes are lower, staff will issue a purchase order to the lowest
and most responsive printer.
52,000
TOTAL Cost (Unit Cost: $1.172 per media guide) $146,500
The County will receive eighty (80%) percent of all revenue collected (i.e. for every one
($1.00) dollar collected, the County will have received eighty cents ($0.80) in credit
income. The Tourism staff will provide regular updates of income collected by the
contractor.
Clarify the anticipated net expense to the County:
Anticipated credit income from sale of advertising for the Visitor
Guide returned to the County ($125,000 x .80)
$100,000
Cost of Media Guide (146,500)
Total Net expense (income - production cost) $46,500
16.F.2
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06/27/2017
Miles Media was issued County Purchase Order # 4500166022 against Amendment #1 to Contract 15 -
6433 in the amount of $46,500 for the production and delivery of the Tourism Visitor Guide for 2016.
Upon completion of the production, printing and delivery of the Visitor Guides, Miles Media presented
lump sum invoice # MMG 16-1128 dated July 18, 2016 to Collier County in the amount of $41,333.79, a
savings to Collier County of $5,166.21 from the contracted price of $46,500.
County staff met with the Clerk of the Circuit Court on April 28, 2017 and has reached a mutual
understanding that if the BCC approves the payment of $41,333.79 to Miles Media Group LLLP, that the
Clerk’s Finance Department will pay the vendor’s invoice.
FISCAL IMPACT: $41,333.79 is available in the BCC approved FY 17 Tourism Division budget
GROWTH MANAGEMENT IMPACT: There is no impact to the Growth Management Plan
with this action.
LEGAL CONSIDERATIONS: This item is approved as to form and legality and requires
majority vote for approval. - CMG
RECOMMENDATION: That the Board of County Commissioners approves payment of Miles
Media Group Invoice # MMG 16-1128 in the amount of $41,333.79 under Amendment #1 to
Contract 15-6433 “Production of the Tourism Guide” and makes a finding that this expenditure
promotes tourism.
Prepared by: Jack Wert, Tourism Director
ATTACHMENT(S)
1. 15-6433MilesMedia_Amend#1_20170615154101.888_X (PDF)
2. Miles Media Invoice (PDF)
16.F.2
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06/27/2017
COLLIER COUNTY
Board of County Commissioners
Item Number: 16.F.2
Doc ID: 3412
Item Summary: Recommendation for the Board to approve payment under Amendment #1 to
Contract 15-6433 “Production of the Tourism Guide” to Miles Media Group, LLLP and make a finding
that this expenditure promotes tourism.
Meeting Date: 06/27/2017
Prepared by:
Title: Executive Secretary to County Manager – County Manager's Office
Name: MaryJo Brock
06/21/2017 3:57 PM
Submitted by:
Title: County Manager – County Manager's Office
Name: Leo E. Ochs
06/21/2017 3:57 PM
Approved By:
Review:
County Attorney's Office MaryJo Brock Level 3 County Attorney's Office Review Skipped 06/21/2017 3:57 PM
Office of Management and Budget MaryJo Brock Level 3 OMB Gatekeeper Review Skipped 06/21/2017 3:57 PM
County Manager's Office Leo E. Ochs Level 4 County Manager Review Completed 06/21/2017 4:01 PM
Board of County Commissioners MaryJo Brock Meeting Pending 06/27/2017 9:00 AM
16.F.2
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16.F.2.a
Packet Pg. 1229 Attachment: 15-6433MilesMedia_Amend#1_20170615154101.888_X (3412 : Miles Media)
16.F.2.a
Packet Pg. 1230 Attachment: 15-6433MilesMedia_Amend#1_20170615154101.888_X (3412 : Miles Media)
16.F.2.a
Packet Pg. 1231 Attachment: 15-6433MilesMedia_Amend#1_20170615154101.888_X (3412 : Miles Media)
Naples, Marco Island and the Everglades Convention and Visitors Bureau
Jack Wert Make check payable to:
2660 Horseshoe Drive North, #105 Miles Media Group
Naples, FL 34104 P.O. Box 645430
email to: bccapclerk@collierclerk.com Cincinnati, OH 45264-5430
Publication/URL: 2016 Florida's Paradise Coast Official Visitors Guide
INVOICE DESCRIPTION AMOUNT DUE
Production of the 2016 Florida's Paradise Coast Official Visitors Guide $41,333.79
PO# 4500166022
#revised#
DUE UPON RECEIPT:$41,333.79
ACH/Wire: US Bank, 950 17th Street, Denver, CO 80202
ABA# 123000848 -SWIFT/IBN#: USBKUS44IMT - ACCT# 153911258546
If you have any questions please contact Lauren Bourgoing 800-683-0010
July 18, 2016
INVOICE #: MMG16-1128
Reference: PO Number 4500166022; Tourism Guides Production Contract; 2016 Visitors Guide
Dated: July 7th, 2015
6751 Professional Parkway West, Sarasota, FL 34240-8443 * 800-683-0010 * 941-342-2300 * f: 941-907-0300 *
www.milespartnership.com
16.F.2.b
Packet Pg. 1232 Attachment: Miles Media Invoice (3412 : Miles Media)