Agenda 06/27/2017 Item #16D1406/27/2017
EXECUTIVE SUMMARY
Recommendation to approve the Collier County FY2017-2018 One-Year U.S. Department of
Housing & Urban Development (HUD) Annual Action Plan for Community Development Block
Grant (CDBG), HOME Investment Partnerships (HOME), and Emergency Solutions Grant
Programs (ESG), including the re-programming of funds from previous years and estimated
program income; approve the Resolution, U.S. Department of Housing and Urban Development
Certifications and SF 424 Application for Federal Assistance; and authorize transmittal to HUD.
OBJECTIVE: To maintain compliance with federal regulations to allow for the acceptance and use of
federal entitlement funds.
CONSIDERATIONS: HUD offers entitlement funds in different programs to allow local governments
to meet program-specific community needs. HUD Entitlement programs include CDBG, HOME, and
ESG. CDBG funds a wide variety of projects such as acquisition, public services, public amenities, and
rehabilitation. HOME funds new construction and rehabilitation of single and multi-family housing
projects. ESG funds homeless programs.
On June 28, 2016, the Board approved the County’s Five-Year Consolidated Plan for use of entitlement
funds for the period of FY2016-2020 (Agenda item 11E).
As part of the County’s Consolidated Plan, the Community and Human Services Division (CHS) is
required to adopt and submit an Annual Action Plan each year. This is the second year of the Five -Year
Consolidated Plan. The Annual Action Plan was developed in accordance with the County’s Citizen
Participation Plan. The County’s process for project selection begins with an application, followed by
recommendations from the Review and Ranking Committee. Recommended projects are then outlined
and described in the Action Plan and eventually finalized in subrecipient agreements approved by the
Board. There may be non-material discrepancies in project descriptions between the application, action
plan, and the agreement which are specified at the time the agreement is presented to the Board for
approval.
Local organizations submitted a total of twenty-seven (27) applications for HUD grant funding during the
entitlement grant application period and seventeen (17) activities have been recommended for award.
During FY 2017-2018, Collier County anticipates allocating $3,718,257 (including program income and
prior year’s resources) in CDBG, HOME, and ESG funding to address the priority needs and goals
identified in the FY 2016-2020 Consolidated Plan, as shown in the table.
Goal Name Objective Activity Description
Provide Public Services
CDBG: $328,843
Suitable Living
Environment
1. Legal Aid- Services to Victims will
provide legal service to benefit 150
victims of abuse and violence. 2. Boys
and Girls Club of Collier County-
Immokalee Programming will provide
transportation and staffing for the facility
to serve 250 students. 3. United Cerebral
Palsy- Free to Be Me will provide
transportation services for 50 persons with
disabilities. 4. Child Advocacy Center of
Collier County- Family Safety Program
will provide supervised visitation and safe
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06/27/2017
exchange services for 30 families.
Improve Public
Infrastructure CDBG:
$268,399
Suitable Living
Environment
1. Immokalee CRA- Sidewalks including
the engineering, design, and associated
costs of the construction of sidewalks to
benefit 250 persons. 2. Bayshore CRA-
Sugden Pathway including the
engineering, design, construction, and
related costs to install a pedestrian
pathway that will benefit 1,000 persons.
Improve Public Facilities
and Other Facilities CDBG:
$650,000
Suitable Living
Environment
1. Youth Haven- Cottage rehabilitation
and renovation of a transitional housing
facility for homeless youth serving 26
persons. 2. City of Naples- Anthony Park
rehabilitation and construction of public
restrooms in a LMI community park that
will serve approximately 1,292 persons. 3.
Immokalee Fire Department- Acquisition
of land for construction of a fire station
that will serve approximately 24,154
persons.
Affordable Housing for
Homeownership CDBG:
$600,000 HOME: $150,000
Provide Decent,
Affordable Housing
1. Habitat for Humanity- site acquisition
including the purchase of 8 lots on which
affordable housing will be constructed. 2.
Big Cypress Housing- Trailer
rehab/replacement including all associated
costs of purchasing and setting up 2
modular structures.
Affordable Rental Housing
CDBG: $634,646 HOME:
$300,000
Provide Decent,
Affordable Housing
1. Collier County Housing Authority-
Tenant based rental assistance program
providing rental subsidies to 42 eligible
households to help them afford their rent.
2. Big Cypress Housing- Oak Marsh
Timber Ridge site improvements and
exterior rehabilitation of 75 rental units
where interior rehabilitation will be
funded from other sources. 3. Collier
County Housing Authority- HVAC
installation (Phase 2) to upgrade, install,
and improve electrical and HVAC in 9
rental units.
CHDO Set-Aside HOME:
$73,755
Provide Decent,
Affordable Housing
TBD
Emergency Housing and
Services for the Homeless
ESG: $103,318
Provide Decent,
Affordable Housing
Shelter for Abused Women and Children-
support shelter operations and services for
victims of domestic violence. Support
HMIS. 103 Persons Assisted
The Draft Action Plan was advertised for 14-days, per HUD modified requirements, between June 9,
2017 and June 26, 2017 with the anticipation of bringing it to the June 27th BCC meeting. No citizen
comments were received.
On Friday June 16, 2017 HUD released its FY 17-18 funding amounts online (Collier County awaits its
official letter). It is anticipated that official final funding amounts may fluctuate slightly from amounts in
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this draft plan. The amounts in the executive summary have been updated to reflect the most current HUD
estimated allocation and differ from the draft Action Plan. The Board authorizes to staff to make final
adjustments to funding levels listed in the Action Plan based on the final funding levels authorized by
HUD.
FISCAL IMPACT: Acceptance of the Annual Action Plan will have no effect on ad valorem dollars.
The total entitlement allocation to Collier County and Naples will be $2,856,352 as shown below. The re -
programmed, unexpended funds and program income total $759,124. The overall total allocation for
FY2017-2018 funding year is $3,615,476. A subsequent Board action will be forthcoming to appropriate
HUD funds within the Housing Grant Fund (705).
Program FY17-18 Allocation Re-Program & Program Income Total Allocation
CDBG $2,284,112 $119,016 $ 2,403,128
HOME $ 491,703 $640,108 $ 1,131,811
ESG $ 184,402 $ 0 $ 184,402
TOTAL $2,959,133 $759,124 $ 3,6718,257
LEGAL CONSIDERATIONS: This item is approved for form and legality and requires a maj ority
vote for Board approval. - JAB
GROWTH MANAGEMENT IMPACT: There is no Growth Management Plan impact.
RECOMMENDATION: To approve the Collier County FY2017-2018 One-Year HUD Annual Action
Plan including the reprogramming of funds from previous years; approve the Resolution, HUD
Certifications and SF-424 Application for Federal Assistance; and authorize transmittal to HUD.
Prepared By: Cormac Giblin, Grants and Housing Development Manager; Community and Human
Services
ATTACHMENT(S)
1. HUD Resolution 2017 (PDF)
2. [LINKED] HUD ACTION PLAN 2017 (PDF)
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06/27/2017
COLLIER COUNTY
Board of County Commissioners
Item Number: 16.D.14
Doc ID: 3315
Item Summary: Recommendation to approve the Collier County FY2017-2018 One-Year U.S.
Department of Housing & Urban Development (HUD) Annual Action Plan for Community Development
Block Grant (CDBG), HOME Investment Partnerships (HOME), and Emergency Solutions Grant
Programs (ESG), including the re-programming of funds from previous years and estimated program
income; approve the Resolution, U.S. Department of Housing and Urban Development Certifications and
SF 424 Application for Federal Assistance; and authorize transmittal to HUD.
Meeting Date: 06/27/2017
Prepared by:
Title: – Community & Human Services
Name: Cormac Giblin
06/09/2017 4:02 PM
Submitted by:
Title: Division Director - Cmnty & Human Svc – Public Services Department
Name: Kimberley Grant
06/09/2017 4:02 PM
Approved By:
Review:
Public Services Department Kimberley Grant Additional Reviewer Completed 06/13/2017 10:06 AM
Public Services Department Sean Callahan Additional Reviewer Completed 06/14/2017 4:55 PM
Public Services Department Joshua Hammond Additional Reviewer Completed 06/15/2017 7:40 AM
Public Services Department Hailey Margarita Alonso Level 1 Division Reviewer Completed 06/15/2017 8:23 AM
Grants Erica Robinson Level 2 Grants Review Completed 06/16/2017 9:43 AM
Public Services Department Steve Carnell Level 2 Division Administrator Review Completed 06/16/2017 4:04 PM
County Attorney's Office Jennifer Belpedio Level 2 Attorney of Record Review Completed 06/16/2017 4:22 PM
Office of Management and Budget Valerie Fleming Level 3 OMB Gatekeeper Review Completed 06/16/2017 4:57 PM
Budget and Management Office Ed Finn Additional Reviewer Completed 06/16/2017 5:03 PM
County Attorney's Office Jeffrey A. Klatzkow Level 3 County Attorney's Office Review Completed 06/19/2017 8:32 AM
Grants Therese Stanley Additional Reviewer Completed 06/19/2017 10:50 AM
County Manager's Office Leo E. Ochs Level 4 County Manager Review Completed 06/19/2017 11:02 AM
Board of County Commissioners MaryJo Brock Meeting Pending 06/27/2017 9:00 AM
16.D.14
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16.D.14.a
Packet Pg. 1146 Attachment: HUD Resolution 2017 (3315 : HUD FY17-18 Annual Action Plan)
16.D.14.a
Packet Pg. 1147 Attachment: HUD Resolution 2017 (3315 : HUD FY17-18 Annual Action Plan)
16.D.14.a
Packet Pg. 1148 Attachment: HUD Resolution 2017 (3315 : HUD FY17-18 Annual Action Plan)
Collier County
2017-2018 Annual Action Plan
Submitted June 2017
By:
Table of Contents
ExecutiveSummary.......................................................................................................................................3
AP -05 Executive Summary - 24 CFR 91.200(c), 91.220(b)........................................................................3
PR -05 Lead & Responsible Agencies —91.200(b)......................................................................................7
AP -10 Consultation -91.100, 91.200(b), 91.215(I)...................................................................................8
AP -12 Participation — 91.105, 91.200(c).................................................................................................15
ExpectedResources....................................................................................................................................19
AP -15 Expected Resources -91.220(c) (1, 2).........................................................................................19
AnnualGoals and Objectives......................................................................................................................23
AP -20 Annual Goals and Objectives - 91.420, 91.220(c) (3)&(e)...........................................................23
AP -35 Projects — 91.220(d).....................................................................................................................
26
Projects...................................................................................................................................................28
AP -38 Projects Summary... ................................................................................................
..................... 28
AP -50 Geographic Distribution — 91.220(f).............................................................................................
37
AffordableHousing.....................................................................................................................................39
AP -55 Affordable Housing— 91.220(g)...................................................................................................39
AP -60 Public Housing-91.220(h)...........................................................................................................41
AP -65 Homeless and Other Special Needs Activities-91.220(i)............................................................44
AP -75 Barriers to affordable housing — 91.220(j)...................................................................................46
AP -85 Other Actions — 91.220(k)............................................................................................................48
ProgramSpecific Requirements..................................................................................................................50
FY 17-18 Action Plan Collier County 2
Executive Summary
AP -05 Executive Summary - 24 CFR 91.2OO(c), 91.22O(b)
1. Introduction
Collier County is an entitlement jurisdiction that is eligible to receive community planning and
development funding from the U.S. Department of Housing and Urban Development (HUD). As
an entitlement jurisdiction, HUD regulations at 24 CFR Part 91 require the County to develop a
Five -Year Consolidated Plan that identifies the County's housing and community development
priorities, and a strategy to implement the HUD programs. The County is also required to develop
an Annual Action Plan that includes the objectives the County plans to achieve during that year.
This FY 2017-2018 Action Plan is the County's application to HUD, requesting its allocation of
Community Development Block Grant (CDBG), HOME Investment Partnerships (HOME) program,
and the Emergency Solutions Grant (ESG) grant funds. The Action Plan also outlines the goals
and objectives for the second year of the FY 2016-2020 Consolidated Plan period.
The County expects to receive FY 2017-2018 formula allocations in the following amounts: CDBG
- $2,192,287; HOME - $479,663; and ESG - $184,402. The funding amounts are estimated based
on the County's FY 2016-2017 allocation. If necessary, the County will proportionally adjust the
proposed budgets to match the actual allocation amounts.
The goal of the community planning and development programs covered by this Action Plan is to
develop viable urban communities by providing decent housing and a suitable living
environment, and expanding economic opportunities principally for low- and moderate -income
persons. The determination of specific projects the County will fund is shaped by input from the
following: residents, non-profit and social service agencies that provide public services to low -
and moderate -income persons, adjacent municipalities including the City of Naples, and other
interested parties.
2. Summarize the objectives and outcomes identified in the Plan
The projects included in the FY 2017-2018 Action Plan are based on the goals determined during
the planning process for the FY 2016-2020 Consolidated Plan and will result in creating suitable
living environments and providing decent housing for low- and moderate -income persons and
meet the objectives of availability/accessibility, affordability, and sustainability. The specific
objectives and outcomes are summarized in the table below:
FY 17-18 Action Plan Collier County 3
Table 1: Project objectives and outcomes for FY 2017-2018
Goal Name
Objective
Outcome
Goal Outcome Indicator
Provide Public Services
Suitable Living
Sustainability
Public service activities other
Environment
than Low -/Moderate -Income
Housing Benefit: 550 Persons
Assisted
Improve Public
Suitable Living
Sustainability
Public Facility of Infrastructure
Infrastructure
Environment
Activities other than Low -
/Moderate -Income Housing
Benefit: 1,250 Persons Assisted
Improve Public Facilities
Suitable Living
Sustainability
Public Facility of Infrastructure
and Other Facilities
Environment
Activities other than Low -
/Moderate -Income Housing
Benefit: 25,472 Persons
Assisted
Affordable Housing for
Provide Decent,
Affordability
Homeowner Housing Added: 9
Homeownership
Affordable
Household Housing Units
Housing
Affordable Rental
Provide Decent,
Affordability
Public Facility or Infrastructure
Housing
Affordable
Activities for Low -/Moderate -
Housing
Income Housing Benefit: 75
Households Assisted
Rental units rehabilitated: 25
Household Housing Unit
Tenant -based rental assistance/
Rapid Rehousing: 42
Households Assisted
CHDO Set -Aside
Provide Decent,
Affordability
Affordable
Housing
Emergency Housing and
Provide Decent,
Availability/
Homeless Person Overnight
Services for the
Affordable
Accessibility
Shelter: 100 Persons Assisted
Homeless
Housing
Rapid Re -Housing and
Provide Decent,
Availability/
Homelessness Prevention: 3
Homelessness
Affordable
Accessibility
Persons Assisted
Prevention
Housing
Homeless Management
Provide Decent,
Availability/
Other: One Other
Information System
Affordable
Accessibility
(HMIS) Support
Housing
FY 17-18 Action Plan Collier County
3. Evaluation of past performance
Each year, Collier County reports its progress in meeting its five-year and annual goals by
preparing a Consolidated Annual Performance Evaluation Report (CAPER). The CAPER is
submitted to HUD within 90 days of the start of a new program year. The FY 2016-2017 CAPER
covers the first year of the FY 2016-2020 Consolidated Plan and includes an evaluation of the past
performance that led the County to choose the projects in the FY 2017-2018 Action Plan. The
County did not amend the Consolidated Plan and there has not been any major setback in
meeting the goals and objectives identified in the Consolidated Plan. Copies of recent CAPERS are
available for review at the Collier County Community and Human Services (CHS) Division or online
at http://www.colliergov.net/your-government/divisions-a-e/community-and-human-services.
The FY 2016-2017 CAPER will be available in December. 2017.
4. Summary of Citizen Participation Process and consultation process
During preparation of the FY 2017-2018 Action Plan, Collier County's CHS Division hosted a public
meeting on February 8, 2017 at the Golden Gate Community Center to seek input on the Action
Plan from residents and stakeholders. The County also provided information on its application
process so that eligible applicants might request funding under the CDBG, HOME, and ESG
programs.
CHS also provided technical assistance to approximately 30 different groups representing low -
and moderate -income persons. The technical assistance meetings were conducted during
February 13-16, 2017 at the CHS Division Offices.
Availability of the draft Action Plan was advertised in the Naples Daily News and the Immokalee
Bulletin, on or about June 9, 2017. The notice included a summary of the proposed projects and
the estimated amount of funding anticipated by the County. The notice stated that the draft
Action Plan could be viewed on the County's website at www.colliergov.net and would also be
available for review in all County public libraries. Residents and other interested parties could
submit comments on the Action Plan from June 9, 2017 to June 26, 2017.
The notice also informed readers of a public meeting on June 12th, where the draft plan will be
presented for information and public comments. Another public meeting is scheduled before
the Board of County Commissioners for June 27, 2017. At this meeting, the final Action Plan will
be presented for approval.
FY 17-18 Action Plan Collier County 5
5. Summary of public comments
Comments received through the public meetings and submitted during the comment period are
summarized in the Citizen Participation section of this Action Plan.
6. Summary of comments or views not accepted and the reasons for not accepting them
All comments were taken into consideration in preparing the Action Plan
7. Summary
During FY 2017-2018, Collier County anticipates allocating $3,615,476 (including program income
and prior years unallocated resources) in CDBG, HOME, and ESG funding to address the priority
needs and goals identified in the FY 2016-2020 Consolidated Plan. The goals addressed are:
provision of public services, improvements to public facilities and public infrastructure, increasing
the supply of affordable housing for rental and homeownership, provision of emergency housing
and services for the homeless, rapid re -housing and homelessness prevention, and supporting
the Homeless Management Information System (HMIS).
FY 17-18 Action Plan Collier County 6
PR -05 Lead & Responsible Agencies — 91.200(b)
1. Agency/entity responsible for preparing/administering the Consolidated Plan
Describe the agency/entity responsible for preparing the Consolidated Plan and those
responsible for administration of each grant program and funding source.
Table 2. Responsible Agencies
Agency Role
Name
Department/Agency
CDBG Administrator
COLLIER COUNTY
Community & Human Services Division
HOME Administrator
COLLIER COUNTY
Community & Human Services Division
ESG Administrator
COLLIER COUNTY
Community & Human Services Division
Consolidated Plan Public Contact Information
Kimberley Grant, Director
Community and Human Services Division
3339 East Tamiami Trail
Health and Public Services Building H, Room 211
Naples, Florida 34112
Phone: (239) 252-6287
Fax: (239) 252-2638
Email: KimberleyGrant@colliergov.net
Website: http://www.colliergov.net/your-government/divisions-a-e/community-and-human-
services
FY 17-18 Action Plan Collier County
AP -10 Consultation — 91.100, 91.200(b), 91.215(1)
1. Introduction
Collier County conducted significant public outreach to garner input from county staff,
government agencies, nonprofit agencies, affordable housing developers and managers, local
service providers, the Collier County Housing Authority (CCHA), and others in preparing this plan.
County staff hosted a two-hour meeting to solicit input on potential projects for funding in the
County, held a total of four technical assistance meetings to ensure that all potential applicants
for its Request for Applications (RFA) process were fully versed in the requirements and
expectations for the funds, and held a public meeting to solicit public comment on the draft
document. For more details related to the successful outreach conducted by Collier County, refer
to the AP -12 Participation section.
Provide a concise summary of the jurisdiction's activities to enhance coordination between
public and assisted housing providers and private and governmental health, mental health
and service agencies (91.215(1))
Collier County recognizes the absolute importance of public services for persons with a mental
health or substance abuse complication. Thus, coordination with public and assisted housing
providers, as well as private and governmental health, mental health and service agencies is
essential for ongoing success for these particular populations in the County.
To address these needs, the County currently contracts with local mental health/substance abuse
providers. This support provides approximately $1.649 million annually for services to these at -
risk populations and an additional $1.4 million through the Criminal Justice Mental Health
Substance Abuse grant. In addition to this operating support, the County also coordinates on a
transportation plan for mental health and substance abuse persons under involuntary
commitment to enable mobility in the population and improve physical and mental health
outcomes. Beyond support for the mental health/substance abuse population specifically, the
County also contracts with numerous non-profit housing providers to provide wrap-around and
supportive services, as well as supporting special needs housing providers in the community.
Describe coordination with the Continuum of Care and efforts to address the needs of
homeless persons (particularly chronically homeless individuals and families, families with
children, veterans, and unaccompanied youth) and persons at risk of homelessness.
FY 17-18 Action Plan Collier County 8
Collier County staff certainly coordinates with an active, engaged, and effective local Continuum
of Care (CoC) managed by the Collier County Hunger & Homeless Coalition (CCHHC). Collier
County Community & Human Services (CHS) staff are represented on the CCHHC board. Board
representation is a critical link between the two organizations, providing feedback and
coordination on an on-going basis. Collier County staff expect this partnership to continue to
grow in the coming year, as staff from each organization continue to communicate and prioritize
the greatest needs in the community.
Although not entirely funded in this year's Action Plan, recent activities by the County to address
and/or prevent homelessness have included: improvements at the Youth Haven youth shelter
and the Shelter for Abused Women and Children; legal services to victims of domestic abuse,
sexual assault, and child abuse through Legal Aid; operating assistance to the Shelter for Abused
Women and Children; short term rental assistance for homelessness prevention and rapid re-
housing; tenant -based rental assistance through CCHA; and upgrades to electrical systems at
CCHA properties.
Describe consultation with the Continuum(s) of Care that serves the jurisdiction's area in
determining how to allocate ESG funds, develop performance standards for and evaluate
outcomes of projects and activities assisted by ESG funds, and develop funding, policies and
procedures for the operation and administration of HMIS
Collier County's consultation with CCHHC regarding allocation of ESG funds identified a serious
need for local HMIS system maintenance and operating support. For this reason, Collier County
will use ESG funds in the coming year to provide HMIS support. Additionally, CHS staff participate
in HMIS training offerings to ensure staff are properly trained to submit accurate and timely data.
2. Describe Agencies, groups, organizations and others who participated in the process and
describe the jurisdiction's consultations with housing, social service agencies and other
entities
Table 3. Agencies, groups. organizations who participated
FY 17-18 Action Plan Collier County 9
Agency/Group/Organization
Collier County Housing Authority
Agency/Group/Organization
PHA
1
Type
What section of the Plan was
Public Housing Needs
addressed by Consultation?
Homelessness Strategy
FY 17-18 Action Plan Collier County 9
FY 17-18 Action Plan Collier County 10
Briefly describe how the
Consulted agency for information about the County's Action
Agency/Group/Organization was
Plan and selected projects. Provided input on the current
consulted. What are the
needs related to public housing and coordination strategies.
anticipated outcomes of the
consultation or areas for
improved coordination?
Agency/Group/Organization
Collier County Hunger and Homeless Coalition
Agency/Group/Organization
Services -Persons with Disabilities
Type
Services -Persons with HIV/AIDS
Services -Victims of Domestic Violence
Services -Homeless
What section of the Plan was
Homeless Needs Chronically homeless
addressed by Consultation?
Homeless Needs - Families with children
2
Homelessness Needs -Veterans
Homelessness Needs Unaccompanied youth
Homelessness Strategy
Briefly describe how the
Consulted agency for information related to the County's
Agency/Group/Organization was
Action Plan and selected projects. Provided input on the
consulted. What are the
current needs related to homelessness and coordination
anticipated outcomes of the
strategies.
consultation or areas for
improved coordination?
3
Agency/Group/Organization
HABITAT FOR HUMANITY OF COLLIER COUNTY
Agency/Group/Organization
Housing
Type
What section of the Plan was
Affordable Housing
addressed by Consultation?
Briefly describe how the
Community meeting ortechnical assistance meeting
Agency/Group/Organization was
participation. The anticipated outcome is identifying specific
consulted. What are the
projects to be funded during the program yearto address
anticipated outcomes of the
priority needs.
consultation or areas for
improved coordination?
FY 17-18 Action Plan Collier County 10
4
Agency/Group/Organization
Goodwill Industries of SW Florida
Agency/Group/Organization
Housing
Type,
Services - Housing
Services -Children
Services -Persons with Disabilities
Services -Employment
What section of the Plan was
Housing and Community Development Needs
addressed by Consultation?
Briefly describe how the
Community meeting or technical assistance meeting
Agency/Group/Organization was
participation. The anticipated outcome is identifying specific
consulted. What are the
projects to be funded during the program year to address
anticipated outcomes of the
priority needs.
consultation or areas for
improved coordination?
6
Agency/Group/Organization
YOUTH HAVEN
Agency/Group/Organization
Services - Housing
Type
Services -Children
Services -homeless
What section of the Plan was
Homelessness Needs - Unaccompanied youth
addressed by Consultation?
Homelessness Strategy
Briefly describe how the
Community meeting or technical assistance meeting
Agency/Group/Organization was
participation. The anticipated outcome is identifying specific
consulted. What are the
projects to be funded during the program year to address
anticipated outcomes of the
priority needs,
consultation or areas for
improved coordination?
7
Agency/Group/Organization
BOYS AND GIRLS CLUB
Agency/Group/Organization
Services -Children
Type
Services -Education
What section of the Plan was
Non -housing community development needs
addressed by Consultation?
FY 17-18 Action Plan Collier County 11
FY 17-18 Action Plan Collier County 12
Briefly describe how the
Community meeting or technical assistance meeting
Agency/Group/Organization was
participation. The anticipated outcome is identifying specific
consulted. What are the
projects to be funded during the program year to address
anticipated outcomes of the
priority needs.
consultation or areas for
improved coordination?
8
Agency/Group/Organization
BIG CYPRESS HOUSING
Agency/Group/Organization
Housing
Type
What section of the Plan was
Affordable Housing
addressed by Consultation?
Briefly describe how the
Community meeting or technical assistance meeting
Agency/Group/Organization was
participation. The anticipated outcome is identifying specific
consulted. What are the
projects to be funded during the program year to address
anticipated outcomes of the
priority needs.
consultation or areas for
improved coordination?
9
Agency/Group/Organization
LEGAL AID SERVICE OF COLLIER COUNTY
Agency/Group/Organization
Services -Victims of Domestic Violence
Type
What section of the Plan was
Non housing community development needs
addressed by Consultation?
Briefly describe how the
Community meeting or technical assistance meeting
Agency/Group/Organization was ,
participation. The anticipated outcome is identifying specific
consulted. What are the
projects to be funded during the program yearto address
anticipated outcomes of the
priority needs.
consultation or areas for
improved coordination?
10
Agency/Group/Organization
CITY OF NAPLES
Agency/Group/Organization
Other government - Local
Type
What section of the Plan was
Non -housing community development needs
addressed by Consultation?
FY 17-18 Action Plan Collier County 12
Identify any Agency Types not consulted and provide rationale for not consulting
In seeking public input on the formulation of the Action Plan, CHS sought to include all pertinent
agencies and interested parties in the consultation process and has not knowingly excluded any
entity.
Other local/regional/state/federal planning efforts considered when preparing the Plan
Table 4. Other local / regional / federal planning efforts
Name of Plan
Briefly describe how the
Community meeting or technical assistance meeting
Agency/Group/Organization was
participation. The anticipated outcome is identifying specific
consulted. What are the
projects to be funded during the program yearto address
Continuum of
anticipated outcomes of the
priority needs.
consultation or areas for
prevention, rapid re -housing, emergency shelter,
Care
improved coordination?
12
Agency/Group/Organization
IMMOKALEE CRA
Agency/Group/Organization
Community Redevelopment Agency
20/20 Vision: A
Type
Neighborhood Organization
Clear View of
What section of the Plan was
Non housing community development needs
Housing for All
addressed by Consultation?
re -housing, emergency shelter, transitional housing and
Memb
Briefly describe how the
Community meeting ortechnical assistance meeting
Agency/Group/Organization was
participation. The anticipated outcome is identifying specific
consulted. What are the
projects to be funded during the program year to address
anticipated outcomes of the
priority needs.
consultation or areas for
improved coordination?
Identify any Agency Types not consulted and provide rationale for not consulting
In seeking public input on the formulation of the Action Plan, CHS sought to include all pertinent
agencies and interested parties in the consultation process and has not knowingly excluded any
entity.
Other local/regional/state/federal planning efforts considered when preparing the Plan
Table 4. Other local / regional / federal planning efforts
Name of Plan
Lead Organization
kHow do the goals of your Strategic Plan overlap with the
goals of each plan?
Hungerand
The continuum of care outlines strategies for homelessness
Continuum of
Homeless
prevention, rapid re -housing, emergency shelter,
Care
Coalition of Collier
transitional housing and services for youth.
County
20/20 Vision: A
Hunger and
Goals for 20/20 Vision that overlap with the Strategic Plan
Clear View of
Homeless
include homelessness prevention, affordable housing, rapid
Housing for All
Coalition of Collier
re -housing, emergency shelter, transitional housing and
Memb
County
services for youth, and employment assistance services.
FY 17-18 Action Plan Collier County 13
Name of Plan
Lead Organization
How do the goals of your Strategic Plan overlap with the
goals of each plan?
Goals described in the PHA Plan include expanding the
supply of assisted housing, improving the quality of assisted
Collier County
Collier County
housing, increasing assisted housing choices, providing an
Housing Authority
Housing Authority
improved living environment, promoting self-sufficiency and
2014-2019 Plan
personal development of assisted households, and
affirmatively furthering fair housing.
Immokalee
Collier
Walkable
Findings from the Walkable Community Study indicate a
Metropolitan
CommunityPlanning
need for improvements in pedestrian and bicycle facilities in
Study, December
Immokalee.
Organization
2011
Findings from the Walkable Community Study indicate a
Collier
Naples Manor
lack of pedestrian network in Naples Manor. The highest
Metropolitan
Walkable
priority need for bicycle and pedestrian facilities are on
Planning
Community Study
Broward Street and Carolina Avenue. February, 2010
Organization
(prepared by Collier County Transportation Planning)
FY 17-18 Action Plan Collier County 14
AP -12 Participation — 91.105, 91.200(c)
1. Summary of citizen participation process/Efforts made to broaden citizen participation
Summarize citizen participation process and how it impacted goal -setting
Collier County considers citizen participation a critical component of its planning processes,
including for the Annual Action Plan. To that end, Collier County met requirements of its Citizen
Participation Plan, and conducted a robust engagement process to ensure adequate citizen
participation and ample opportunity for comment. Collier County residents were offered multiple
opportunities, as detailed in Table 5, to participate in project selection and goal -setting for the
Action Plan. Each meeting was publicly advertised, and all participant comments were recorded
and considered.
Included in Collier County's outreach was a series of technical assistance meetings to ensure all
potential RFA applicants fully understood the process and expectations going forward. In the
meetings, staff reviewed the application process, the County's priorities, eligible activities and
projects, national objective achievements, contract development, project implementation
phases of the projects, and monitoring parameters. The potential applicants were advised not
only about the application process, but the sequence of events following the award, contract
development and project implementation.
After the technical assistance training sessions, Collier County hosted a session so that applicants
could brief Collier County's Selection Committee on the proposed project and use of funds.
The draft of this Action Plan was advertised in local media and on the County website for a 14 -
day comment period as authorized by a HUD Community Planning and Development (CPD)
Memorandum issued on May 10, 2017, "Waiver of 24 CFR 91.105(b)(4) and 24 CFR 91.115(b)(4)
for FY 2017 Action Plans for Community Planning and Development Program Funds".
Copies of the Plan were available for public review and inspection at sites throughoutthe County.
The sites included:
• Collier County Community & Human Services website
• Collier County Community & Human Services Front Desk
• Collier County Public Libraries:
• East Naples
• Golden Gate Estates
• Golden Gate Regional
• Immokalee
FY 17-18 Action Plan Collier County 15
• Marco Island
• Naples Regional—Orange Blossom
• Central
• Vanderbilt
• South Regional
All comments were received through e-mail, postal mail, by telephone or in person.
Table 5 - Collier County Citizen Participation Meetings
Application Project Input Meeting
Technical Assistance Meeting
Golden Gate Community Center
CHS Department Offices
4701 Golden Gate Pkwy
3339 Tamiami Trail East
Naples, FL34116
Naples, FL 34112
Wednesday, February 8, 2017
Thursday, February 16, 2017
3:30pm to 5:30pm
8:30am to Spm
Technical Assistance Meeting #1
Public Presentations by Grant Applications #1
CHS Department Offices
CHS Department Offices
3339 Tamiami Trail East
3339 Tamiami Trail East
Naples, FL 34112
Naples, FL 34112
Tuesday, April 4, 2017
Monday, February 13, 2017
8:30am to 5pm
8:30am to Spm
Technical Assistance Meeting
Public Presentations by Grant Applications #2
CHS Department Offices
CHS Department Offices
3339 Tamiami Trail East
3339 Tamiami Trail East
Naples, FL34112
Naples, FL 34112
Tuesday, February 14, 2017
Wednesday, April 5, 2017
8:30am to 5pm
8:30am to 5pm
Technical Assistance Meeting
Public Meeting #1
CHS Department Offices
County Administration Building
3339 Tamiami Trail East
3299 Tamiami Trail East
Naples, FL34112
Naples, FL34112
Wednesday, February 15, 2017
Monday, June 12, 2017
8:30am to Spm
8:30am to 9:30am
FY 17-18 Action Plan Collier County 16
Citizen Participation Outreach
Table 6. Citizen Participation Outreach
Sort
Mode of
Target of
Summary
Summary
Summary of
URL
Order
Outreach
Outreach
of
of
comments
(If applicable)
response/
comments
not
attendance
received
accepted
and
reasons
Minorities
Persons with
disabilities
http://www.colli
ergov.net/your-
government/divi
Non-targeted/
cions -a -
broad
1
Website
community
Residents of
*
None
None
e/communitV-
and -human -
Public and
services/housing
Assisted
-
Housing
programs/consol
idated-plan
Community
Development
Practitioners
Non -targeted/
broad
Application
community
3 attendees
Z
Project
Input
Residents of
participated
in the
None
None
Meeting
Public and
meeting
Assisted
Housing
RFA
3
Technical
Assistance
Meeting
applicants;
Housing and
Service
Over 100
attendees
None
None
Providers
Public
Over 50
present-
Non -targeted/
people
4
ations by
broad
participated
Grant
community
in the two
applicants
events
FY 17-18 Action Plan Collier County 17
Sort
Order
Mode of
Outreach '
Target of
Outreach
Summary
of
response/
attendance
Summary
of
comments
received
Summary of
comments
not
accepted
and
reasons
URL
(if applicable)
Minorities
Persons with
disabilities
Public
Non -targeted/
5
broad
Meeting
community
Residents of
Public and
Assisted
Housing
FY 17-18 Action Plan Collier County 18
Expected Resources
AP -15 Expected Resources — 91.220(c) (1, 2)
Introduction
The CDBG, HOME, and ESG allocation amounts are estimated funding amounts based on the
County's FY 2016-2017 allocation. The County will proportionally adjust the proposed budgets to
match the actual allocation amounts. The total anticipated resources for FY 2017-2018 is
$3,615,476.
Collier County anticipates receiving entitlement grant funds for FY 2017-2018 totaling $2,856,352
to: address obstacles that impact underserved needs, achieve decent housing, expand economic
development opportunities for low- and moderate -income persons, develop institutional
structure, and enhance coordination between public and private housing and social service
agencies. The estimated FY 2017-2018 CDBG allocation of $2,192,287 includes metropolitan area
reallocated funds of $71,558 from the City of Marco Island. The expected resources also includes
program income of $96,414 and unexpended resources of $662,710 from prior years that will be
reallocated to eligible activities.
The County expects the level of funding for the remainder of the Consolidated Plan to
be approximately the same for the remaining three years of the planning period. Based on the
annual allocation amounts, the County expects $8,569,056 in CDBG, HOME, and ESG funds to be
available for the remainder of the Consolidated Plan.
FY 17-18 Action Plan Collier County 19
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Explain how federal funds will leverage those additional resources (private, state and local
funds), including a description of how matching requirements will be satisfied
The projects that the County funds with the CDBG, HOME, and ESG grant funds are partially -
funded with federal funds and will leverage additional funding from private, state, and local
resources. Although the CDBG program does not require a match from non-federal sources, the
public infrastructure and public facilities projects will be complemented by resources that are
needed to make the projects financially feasible. Funds provided for public service activities will
be matched by the agencies receiving funding from other sources, including public, state, and
private sources as well as through foundations and fundraising. Many of the CDBG subrecipients
receive funds through the Naples Wine Festival. Several non -profits receive state funds through
the Department of Children and Families to support the CDBG-funded program. In recent years,
subrecipients also had large private donors who made cash contributions.
Both the HOME and ESG programs have matching funds requirements. The HOME program
match will be provided from organizations that receive HOME funding during FY 2017-18 in in-
kind contributions and other non-federal sources to fund the operations supporting the HOME -
funded program. The County may also satisfy the HOME match through the State Housing
Initiative Program (SHIP). The ESG program requires the County provide a 1:1 match. The County
plans to fund the Shelter for Abused Women of Collier County and the subrecipient will provide
match through the payment of costs associated with the shelter operations such as utilities and
salaries paid to program staff.
If appropriate, describe publicly owned land or property located within the jurisdiction that
may be used to address the needs identified in the plan
Florida Statutes Section 125.379, Disposition of County property for affordable housing,
requires that counties create an inventory list of real property with fee simple title appropriate
for affordable housing. Collier County maintains the inventory of County -owned surplus land
through its Real Property Division. Locally, the disposition of the surplus lands is governed by
Resolution 2007-172 and Resolution 2010-123 which directs the County to sell the land and use
the proceeds to increase financial resources set-aside for affordable housing.
FY 17-18 Action Plan Collier County 22
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AP -35 Projects — 91.220(d)
Introduction
For FY 2017-18, Collier County will fund a total of 11 projects under the CDBG, HOME, and ESG
programs. Please note that funding levels and goal outcome indicators are estimates for planning
purposes. Payments to subrecipients for individual projects and/or activities are not contingent
on meeting annual outcome indicators shown below. Subrecipient award amounts may not
match those in the applications submitted to the County, as not all projects were funded at
requested levels. Recommended activities are eventually finalized in a legal agreement approved
by the Board of County Commissioners. The agreement is considered to contain the final activity
description including funding levels, scope elements, deliverables and beneficiaries and
supersedes any prior information such as the application or this action plan.
The CDBG projects include the following: public services, public facility and infrastructure
improvements, and acquisition of real property for public purposes. These activities will benefit
low- and moderate -income persons and meet the low/mod national objective based on area
benefit, limited clientele, and housing. Underthe HOME program, the Countywill fund affordable
rental housing projects, including a tenant -based rental assistance program and the
rehabilitation/preservation of existing rental housing units. ESG activities include: emergency
shelter, homeless prevention and rapid re -housing, HMIS costs, and administration. The
administrative costs of the CDBG and HOME projects are also included as projects and represent
20% and 10% of the program's annual allocation, respectively.
Table 9. Proiect Information
#
Project Name
1
CDBG Administration
2
Public Infrastructure Improvements
3
Public Services
4
Facility Improvements
5
Rehabilitation of Affordable Rental Housing
6
HOME Administration
7
CH DO Set -Aside
8
ESG Activities
9
Acquisition of Real Property
10
HOME Tenant Based Rental Assistance
11
Rehabilitation of Affordable Housing for
Homeownership
FY 17-18 Action Plan Collier County 26
Describe the reasons for allocation priorities and any obstacles to addressing underserved
needs
The allocation priorities established in the FY 2017-18 Action Plan are consistent with those
outlined in the Strategic Plan associated with the County's FY 2016-2020 Consolidated Plan. The
priorities were identified through a review of market conditions as well as a needs assessment
that analyzed affordable housing, special needs housing, homeless, and non -housing community
development needs of the County as well as through needs identified through citizen
participation and the consultation process. The County made its funding decisions for this Action
Plan based on need, geographic priorities, and opportunities to work with subrecipients and
other partners that contribute other resources to leverage the federal funds. The main obstacle
to addressing underserved needs is the shortage of financial resources to address the priority
needs of the County.
FY 17-18 Action Plan Collier County 27
Projects
AP -38 Projects Summary
Project Summary Information
Table 10 — Project Summary
1
Project Name
CDBG Administration
Target Area
Countywide
Goals
Program Administration
Supported
Needs
Affirmatively Further Fair Housing Choice
Addressed
Program Administration and Planning
Funding
CDBG: $440,757
Description
The management and oversight of the CDBG Program by the Collier County
Division of Community and Human Services including all allowable and eligible
administrative activities and fair housing activities.
Target Date
9/30/2018
Estimate the
Not applicable
number and
type of
families that
will benefit
from the
proposed
activities
Location
Countywide
Description
Planned
CDBG Program Administration
Activities
2
Project Name
Public Infrastructure Improvements
Target Area
Immokalee Low Income Census Tract Area
Bayshore CRA
Goals
Improve Public Infrastructure
Supported
FY 17-18 Action Plan Collier County 28
FY 17-18 Action Plan Collier County 29
Needs
Infrastructure Improvements
Addressed
Funding
CDBG: $268,399
Description
Provide funding to construct or improve public infrastructure such as sidewalks.
Target Date
9/30/2018
Estimate the
1,250 low -and moderate -income persons
number and
type of
families that
will benefit
from the
proposed
activities
Location
Immokalee (Census Tracts 112.04, 112.05, 113.01, 114.00)
Description
Bayshore CRA (Census Tracts 107.01)
Planned
1. Immokalee CRA Sidewalks including the engineering, design, and associated
Activities
costs of the construction of sidewalks to benefit 250 persons.
2. Bayshore CRA Sugden Pathway including the engineering, design,
construction, and related costs to install a pedestrian pathway that will
benefit 1,000 persons.
3
Project Name
Public Services
Target Area
Immokalee- Low Income Census Tract Area
Countywide
Goals
Provide Public Services
Supported
Needs
Public Services
Addressed
Funding
CDBG:$328,843
Description
Provide grants to subrecipients for provision of public services to low- and
moderate -income persons including legal services, youth services, services for
persons with disabilities, and services for abused and neglected children.
Target Date
9/30/2018`
FY 17-18 Action Plan Collier County 29
FY 17-18 Action Plan Collier County 30
Estimate the
550 low- and moderate -income persons
number and
type of
families that
will benefit
from the
proposed
activities
Location
Various locations in Collier County
Description
Planned
1. Legal Aid Services to Victims will provide legal service to benefit 150 victims
Activities
of abuse and violence.
2. Boys and Girls Club of Collier County (BGCCC) Immokalee Programming will
provide transportation and staffing for the facility to serve 250 students.
3. United Cerebral Palsy (UCP) Free to Be Me will provide transportation
services for 50 persons with disabilities.
Child Advocacy Center of Collier County Family Safety Program will provide
supervised visitation and safe exchange services for 30 families or 100
persons.
4
Project Name
Facility Improvements
Target Area
Immokalee- Low Income Census Tract Area
Countywide
City of Naples
Goals
Improve Public and Other Facilities
Supported
Needs
Public Facilities
Addressed
Funding
CDBG:$650,000
Description
Provide funding for acquisition and renovation costs of public facilities that
serve low- and moderate -income persons including homeless persons.
Target Date
9/30/2018
FY 17-18 Action Plan Collier County 30
FY 17-18 Action Plan Collier County 31
Estimate the
25,472 persons
number and
type of
families that
will benefit
from the
proposed
activities
Location
Youth Haven 5867 Whitaker Rd, Naples, FL 34112
Description
City of Naples Anthony Park 1500 5th Avenue North, Naples, FL 34102 (Census
Tract 7)
Immokalee (Census Tracts 112.04, 112.05, 113.01, 114.00)
Planned
1. Youth Haven Cottage rehabilitation and renovation of a transitional housing
Activities
facility for homeless youth serving 26 persons.
2. City of Naples Anthony Park rehabilitation and construction of public
restrooms in a LMI community park that will serve approximately 1,292
persons.
3. Immokalee Fire Department acquisition of land for construction of a fire
station that will serve approximately 24,154 persons.
5
Project Name
Rehabilitation of Affordable Rental Housing
Target Area
Immokalee- Low Income Census Tract Area
Goals
Affordable Rental Housing
Supported
Needs
Housing Affordability
Addressed
Funding
HOME: $300,000
Description
Site and infrastructure improvements in support of housing and rehabilitation of
rental units.
Target Date
9/30/2018
FY 17-18 Action Plan Collier County 31
FY 17-18 Action Plan Collier County 32
Estimate the
100 low- and moderate -income households
number and
type of
families that
will benefit
from the
proposed
activities
Location
Oak Marsh Timber Ridge 2449 Sanders Pine Circle, Immokalee, FL 34142
Description
Collier County Housing Authority - Farmworkers Village
Planned
1. Oak Marsh Timber Ridge site improvements and exterior rehabilitation of 75
Activities
rental units where interior rehabilitation will be funded from other sources.
2. Collier County Housing Authority (CCHA) HVAC installation (Phase 2) to
upgrade, install, and improve electrical and HVAC in 25 rental units.
6
Project Name
HOME Administration
Target Area
Countywide
Goals
Program Administration
Supported
Needs
Program Administration and Planning
Addressed
Funding
HOME: $47,966
Description
Management and oversight of the HOME Program by the Collier County
Community and Human Services Division, including all eligible and allowable
administrative costs.
Target Date
9/30/2018
Estimate the
Not applicable
number and
type of
families that
will benefit
from the
proposed
activities
Location
Collier County
Description
FY 17-18 Action Plan Collier County 32
FY 17-18 Action Plan Collier County 33
Planned
HOME Program Administration
Activities
7
Project Name
CH DO Set -Aside
Target Area
Countywide
Goals
Supported
Needs
Housing Affordability
Addressed
Funding
HOME: $116,886
Description
Eligible CHDO Set-aside activities
Target Date
9/30/2018
Estimate the
number and
type of
families that
will benefit
from the
proposed
activities
Location
Description
Planned
Activities
Project Name
ESG Activities
Target Area
Bayshore CRA
Countywide
Goals
Emergency Housing and Services for the Homeless
Supported
HMIS Support
Rapid Re Housing and Homelessness Prevention
Program Administration
Needs
Homelessness & Homelessness Prevention
Addressed
Program Administration and Planning
Funding
ESG:$184,402
FY 17-18 Action Plan Collier County 33
FY 17-18 Action Plan Collier County 34
Description
Support shelter operations and services for victims of domestic violence.
Provide rapid re -housing and homeless prevention for homeless households or
those at -risk of homelessness. Support HMIS. Management and oversight of the
ESG Program by the Collier County Community and Human Services Division.
Target Date
9/30/2018
Estimate the
Homeless person overnight shelter - 100 persons
number and
Homeless prevention - 3 households
type of
HMIS - Other: 1 organization assisted
families that
will benefit
from the
proposed
activities
Location
Collier County
Description
Confidential location
Planned
Emergency shelter, rapid re -housing, homeless prevention, HMISsupport, ESG
Activities
program administration
9
Project Name
Acquisition of Real Property
Target Area
Countywide
Goals
Affordable Housing for Homeownership
Supported
Needs
Housing Affordability
Addressed
Funding
CDBG: $600,000
Description
Funding for the acquisition of real propertythat will be developed for affordable
housing orfor other public purpose.
Target Date
9/30/2018
Estimate the
7 low- and moderate -income households
number and
type of
families that
will benefit
from the
proposed
activities
FY 17-18 Action Plan Collier County 34
FY 17-18 Action Plan Collier County 35
Location
Countywide
Description
Planned
Habitat for Humanity site acquisition including the purchase of 7 lots on which
Activities
affordable housing will be constructed.
10
Project Name
HOME Tenant Based Rental Assistance
Target Area
Countywide
Goals
Affordable Rental Housing
Supported
Needs
Housing Affordability
Addressed
Funding
HOME: $504,919
Description
Provide funding for a tenant -based rental assistance (TBRA) program.
Target Date
9/30/2018
Estimate the
42 low- and moderate -income households
number and
type of
families that
will benefit
from the
proposed
activities
Location
Various locations
Description
Planned
Tenant -based rental assistance program providing rental subsidies to eligible
Activities
households to help them afford their rent.
11
Project Name
Rehabilitation of Affordable Housing for Homeownership
Target Area
Immokalee- Low Income Census Tract Area
Goals
Affordable Housing for Homeownership
Supported
Needs
Housing Affordability
Addressed
Funding
HOME: $150,000
Description
Rehabilitation or Replacement of homeownership units
Target Date
9/30/2018
FY 17-18 Action Plan Collier County 35
FY 17-18 Action Plan Collier County 36
Estimate the
2 low- and moderate -income households
number and
type of
families that
will benefit
from the
proposed
activities
Location
Immokalee - CT 113.02
Description
Planned
Big Cypress Trailer rehab/replacement including all associated costs of
Activities
purchasing and setting up 2 modular structures
FY 17-18 Action Plan Collier County 36
AP -50 Geographic Distribution — 91.220(f)
Description of the geographic areas of the entitlement (including areas of low-income and
minority concentration) where assistance will be directed
Collier County and the City of Naples participate together in the Urban County CDBG program.
Marco Island, an incorporated city within the County, opted out of participation in 2012. Over
the next program year, the County anticipates spending 34% of its total HUD grant allocation
(including CDBG, ESG and HOME) in Immokalee, 10% of its funds in the City of Naples, 9% of its
funds in the Bayshore CRA specifically, and 47% of its funds on a Countywide basis, serving
exclusively low- and moderate -income individuals.
A brief description of the activities in each target area is included below:
• Immokalee — CDBG funds will be used for land acquisition and associated costs for
construction of a new fire station, engineering, design, and construction of sidewalks in
the Immokalee CRA, and transportation funding for the Boys and Girls Club of Collier
County.
• Bayshore CRA — CDBG funds will be used for engineering and construction design for
public infrastructure improvements. The County will also support emergency housing and
services in the Bayshore CRA through use of ESG funds.
• City of Naples — CDBG funds will be used for rehabilitation of public restrooms in a park
located in a low-income census tract.
• Countywide — CDBG Public Services funds will be used on a Countywide basis to serve
low -and moderate -income individuals. Services include legal aid services to victims of
abuse and violence, transportation funding for the United Cerebral Palsy Free to Be Me
service, and staff funding for a family safety program.
Geographic Distribution
Table 11. Geographic Distribution
Target Area
Percentage of Funds
Immokalee-Low Income Census Tract Area
34%
Bayshore CRA
9%
Countywide
47%
City of Naples
10%
FY 17-18 Action Plan Collier County 37
Rationale for the priorities for allocating investments geographically
Collier County targets resources in low -moderate income census block groups to meet regulatory
requirements for CDBG grant funds and to target the highest need areas whenever possible. The
three maps, found in the Appendix, depict low- and moderate -income census block groups,
indicate areas in the County deemed high need, which are "target areas" for HUD grant funds.
These maps show low -moderate census block groups, where 51% or more of the population is
classified as a low -and -moderate -income area according to the HUD FY 2016 LMISD data release.
The first map shows low -mod block groups across the entire county. The second map shows the
same data set with a focus on the Naples urban area. The third map shows the same low -mod
data set with a focus on the Immokalee area.
Given the high concentration of low- and moderate -income individuals in the shaded areas, using
CDBG and HOME funds in these areas is appropriate and effective in addressing the needs of low-
income populations in the County.
FY 17-18 Action Plan Collier County 38
Affordable Housing
AP -55 Affordable Housing — 91.220(g)
Introduction
Access to affordable housing is limited nationwide. Families who pay more than 30 percent of
their income for housing are considered cost burdened and may have difficulty affording
necessities such as food, clothing, transportation and medical care. An estimated 12 million
renter and homeowner households now pay more than 50 percent of their annual incomes for
housing. A family with one full-time worker earning the minimum wage cannot afford the local
fair -market rent for a two-bedroom apartment anywhere in the United States. Communities
without affordable housing quickly become segregated by income and family background. To
promote economic and social diversity, communities need to provide forthe needs of all families.
Well-placed affordable housing opportunities allow communities to welcome a wide range of
families and to create a vibrant, diverse, group of residents. Proposed goals for the number of
households to be supported in PY 2017 are provided below.
The need for affordable rental and homeownership housing was a common theme heard during
the Consolidated Plan development process. The greatest need is among renters with very low
incomes, large families, immigrant families, and residents with disabilities. To address these
needs, the County will use HOME, ESG, and CDBG funds to support the development of new
affordable units and the rehabilitation of existing units. In several instances, the County will use
grant funds for public infrastructure improvements or other site improvements that will support
development or rehabilitation of affordable units. The County will also continue to offer its rapid
re -housing and homelessness prevention for homeless families or those at risk of homelessness.
Table 11. One Year Goals for Affordable Housing by Support Requirement
One Year Goals for the Number of Households to be Supported
Homeless
3
Non -Homeless
151
Special -Needs
0
Total
154
Table 12. One Year Goals for Affordable
gyne Year uoais ror ane rvumuec or nousenonas qupporrea
Through:
Rental Assistance 45
The Production of New Units 7
Rehab of Existing Units 102
FY 17-18 Action Plan Collier County 39
One Year Goals for the Number of Households Supported
Through:'
Acquisition of Existing Units
0
Total
154
Discussion
During PY 2017, the County anticipates supporting a total of 154 households, including 75
households through site improvements at Oak Marsh at Timber Ridge, 25 HVAC installations, 7
lot purchases for LMI housing, replacement of 2 manufactured homes, and 45 through rental
assistance.
Though the County does not directly fund affordable housing for special needs populations, in PY
2017 the County will utilize ESG funds to provide access to emergency housing and services for
100 persons. Often, the shelters or organizations providing these services also serve special
needs populations and the County continues to support these organizations.
FY 17-18 Action Plan Collier County 40
AP -60 Public Housing — 91.220(h)
Introduction
The Collier County Housing Authority (CCHA) was created by the State legislature to provide
decent, and safe housing for eligible low-income families, including the elderly and persons with
disabilities. The CCHA owns and manages four public housing developments: 276 units of low
income housing in Farm Worker Village, 315 units of farm labor housing including Farm Worker
Village, 30 units of farm labor housing, known as Collier Village, and a 192 -bed dormitory known
as Horizon Village. In addition, the Authority serves an estimated 3,100 plus people through
administration of the Section 8 rental assistance program and Family Self -Sufficiency Program to
provide support services targeted to low-income, elderly, disabled and homeless persons who
live in Collier County.
Farm Worker Village (FWV) is a multi -family low-income and farm -labor housing development
built under the USDA 514/516 Program constructed in five phases over a period of thirty
years. The development includes 176 total acres with 591housing units, which range from single-
family homes to duplexes, and quad-plexes. Farm Worker Village also contains a main office, two
day cares, convenience store and Laundromat, community center and playground.
Horizon Village offers 192 beds for unaccompanied migrants and seasonal farmworkers and is
designed as a dormitory -style efficiency unit with beds for 8 persons, with a common kitchen
area with appliances and two complete bathrooms. A meeting room is available to provide social
and educational programs.
The housing authority's 621 units for farmworker housing is funded by the U.S. Department of
Agriculture (USDA). Unlike most public housing authorities, the CCHA has no HUD -funded public
housing units but does provide administration of 449 Housing Choice Vouchers, and
management of 30 units of senior housing in Immokalee.
Actions planned during the next year to address the needs to public housing
Collier County will use a portion of its HOME allocation to upgrade and install new HVAC units in
25 CCHA homes. These upgrades are critical to improving the quality of life for residents of the
homes, improve air quality, and prevent heat -related illnesses.
Beyond Collier County's assistance for CCHA homes, the CCHA itself has identified six goals to
carry out annually that will optimize services for its public housing and Housing Choice Voucher
FY 17-18 Action Plan Collier County 41
programs. During PY 2017, CCHA will continue to strive to meet the following goals:
• Expand the supply of assisted housing;
• Improve the quality of assisted housing;
• Increase assisted housing choices;
• Provide an improved living environment;
• Promote self-sufficiency and personal development of assisted households; and,
• Ensure equal opportunity and affirmatively further fair housing.
The CCHA will continue to manage its 621 units of farm -worker housing and 449 Housing Choice
Vouchers. The CCHA also administers Collier County's Tenant -Based Rental Assistance (TBRA)
program. In PY 2017, CCHA will administer approximately $440,000 in HOME funding for TBRA
activities for Collier County. The CCHA will continue to receive Section 8 housing assistance
program funding and utilize vouchers at 100%. Rents associated with the federal developments
are in accordance with HUD regulations and are 30% of the total income of the household. This
is monitored through a yearly income verification to determine any income changes. Eligible
applicants are those whose income is within the limits as determined by HUD.
In addition, CCHA adheres to a routine maintenance program for its farmworker and other
physical housing units, and conducts regular maintenance as needed. Additionally, the CCHA will
employ the following strategies to address the housing needs of Collier County families:
• Assist as many extremely low-income, very low-income, and low-income individuals and
households as possible with the federal resources that have been awarded to CCHA.
• Increase the number of affordable housing units by applying for additional Section 8
vouchers should they become available.
• Leveraging affordable housing resources in the community through the creation of mixed -
financed housing.
• Pursuing housing resources other than Section 8 tenant -based assistance.
• Target available assistance to families at or below 30% of AMI, homeless, and the elderly
by continuing to do outreach to community partners that serve the low-income,
homeless, and the elderly.
• Maintain or increase Section 8 lease -up rates by marketing the program to owners,
particularly those outside of areas of minority and poverty concentration.
• Participate in the Consolidated Plan development process to ensure coordination with
broader community strategies.
Actions to encourage public housing residents to become more involved in management and
FY 17-18 Action Plan Collier County 42
participate in homeownership
In addition to offering affordable rental housing, the Housing Authority administers a number of
programs, such as the Farm Worker Housing, the Housing Choice Voucher Program and the
Family Self -Sufficiency Program, to promote self-sufficiency and economic opportunity for local
residents.
Farm Worker Housing Rental Assistance (RA), is funded by the U.S. Department of Agriculture,
Rural Development and administered by Housing Authority. The program allows qualified
applicants to rent housing while maintaining rent payments that they can afford. RA is issued to
participants in the amounts based upon composition of income and family size. Participants must
live in approved USDA -RD housing communities.
The Housing Choice Voucher Program promotes adequate and affordable housing, economic
opportunity, and a suitable living environment free from discrimination. The program allows
qualified applicants the freedom to choose quality, privately owned housing within their
community while maintaining affordable rent payments. Vouchers are issued to participants in
amounts based upon composition of income and family size. Participants can choose any type of
housing as long as it meets HUD's Housing Quality Standards, and the rent charged is found to
be reasonable as compared to the fair market for a comparable unit.
The Family Self -Sufficiency program enables HUD -assisted families in Collier County to increase
their earned income and reduce their dependency on welfare assistance and rental
subsidies. The program allows qualified applicants the freedom to choose quality, privately
owned housing within their community while maintaining affordable rent payments. Vouchers
are issued to participants in the amounts based upon income and family size. Participants can
choose any type of housing as long as it meets HUD's Housing Quality Standards, and the rent
charged is found to be reasonable as compared to the fair market for a comparable unit.
The CCHA also has a Section 8 Advisory Board. Interested voucher holders are encouraged to
join the CCHA's Section 8 Advisory Board, which gives them a formal opportunity to offer input
on the voucher program to CCHA. The Board reviews CCHA's PHA plans and the agency's progress
toward its goals.
If the PHA is designated as troubled, describe the manner in which financial assistance will be
provided or other assistance
The Collier County Housing Authority is not designated as troubled.
FY 17-18 Action Plan Collier County 43
AP -65 Homeless and Other Special Needs Activities — 91.220(i)
Introduction
In the coming program year, Collier County will use its ESG funding to support the operating costs
associated with a homeless domestic violence shelter, support a medium term rapid rehousing
rental program for homeless and at -risk persons, and support the ongoing operations of the local
HMIS system.
Describe the jurisdictions one-year goals and actions for reducing and ending homelessness
including
Reaching out to homeless persons (especially unsheltered persons) and assessing their
individual needs
A primary means by which the County reaches out to homeless persons identifies individual
needs, and understands homelessness in the region, is through efficient data collection and
analysis, using the County's HMIS system. In the coming program year, the County will provide
$35,000 of ESG funds to support operations, upgrade equipment, and to purchase software for
the Collier County Hunger and Homeless Coalition's HMIS activities.
The County also understands the high degree of need for services to victims of domestic violence,
who find themselves homeless and in emergency situations. The County will offer $110,641 for
the operating costs of a homeless domestic violence shelter in the area.
Addressing the emergency shelter and transitional housing needs of homeless persons
As noted above, the County will offer $110,641 for the operating costs for a homeless domestic
violence shelter. The County expects to serve approximately 100 persons with these funds.
In addition to its ESG fund support, the County will also provide rehabilitation funds through its
CDBG program allocation in order to renovate a homeless youth facility. These funds are
expected to impact approximately 26 persons.
Helping homeless persons (especially chronically homeless individuals and families, families
with children, veterans and their families, and unaccompanied youth) make the transition to
permanent housing and independent living, including shortening the period of time that
individuals and families experience homelessness, facilitating access for homeless individuals
and families to affordable housing units, and preventing individuals and families who were
FY 17-18 Action Plan Collier County 44
recently homeless from becoming homeless again
The County will also support a rapid rehousing rental program with $24,931, supporting an
estimated three families with the funds. These funds will provide operating and program support
to the Collier County Community & Housing Services (CHS) division that serve the homeless, and
those persons at risk of homelessness to avoid eviction.
Helping low-income individuals and families avoid becoming homeless, especially extremely
low-income individuals and families and those who are: being discharged from publicly
funded institutions and systems of care (such as health care facilities, mental health facilities,
foster care and other youth facilities, and corrections programs and institutions); or, receiving
assistance from public or private agencies that address housing, health, social services,
employment, education, or youth needs.
Beyond the activities stated above, including the rental assistance program, homeless youth
facility renovation, domestic violence emergency shelter, and HMIS program support, the County
will support low-income individuals and families avoid becoming homeless by bolstering the
supply of income -restricted affordable housing in the County. This will be accomplished through
its allocation of CDBG and HOME funds, allocation of State SHIP resources, and other means by
which the County will expand the supply of affordable housing in the community.
The County will also continue to be an active and engaged partner in the work of the local
Continuum of Care (CoQ lead agency, the Hunger and Homeless Coalition.
FY 17-18 Action Plan Collier County 45
AP -75 Barriers to affordable housing — 91.22O(j)
Introduction
Various elements can create barriers to affordable housing, including negative effects of public
policy as well as national, regional, and local housing market conditions. The major factors that
contribute to affordable housing barriers within the County may include:
• Low household income;
• High rental rates;
• Loss of existing affordable units, due to lack of maintenance or necessary rehabilitation;
• Lack of incentives to develop affordable housing;
• Lack of/inadequate land that can be utilized to develop affordable housing; and,
• Price of land for development of affordable housing.
In 2015-2016, the Florida Housing Coalition prepared an affordable housing study, Building
Capacity for Affordable Housing in Immokalee, for the Community and Human Services Division.
The study identified several barriers to housing affordability in the community, including:
• Lack of rental developments with deep subsidies that result in rents affordable to
households with incomes under 30% of the area median income (AMI);
• Need for housing rehabilitation to improve energy efficiency, accessibility, exterior
maintenance, and interior health and safety; and
• Lack of housing developers that served demographics such as special needs households,
renters and homebuyers with incomes between 60% and 140% AMI, and renters with
incomes under 30% AML
The Collier County Land Development Code, as amended through December 11, 2014, and the
Naples Land Development Code, as amended through October 6, 2015, were each reviewed and
evaluated against a list of 15 common fair housing issues. In most cases, the zoning regulations
are reasonably permissive and allow for flexibility in the most common fair housing issues.
Neither jurisdiction received a high-risk score on any of the 15 issues that were evaluated. The
County and Naples, however, received medium -risk scores on certain issues where the zoning
regulations still have the potential to negatively impact fair and affordable housing, and where
improvements to the rules and policies could more fully protect the fair housing rights of the
County's residents.
Actions planned to remove or ameliorate the negative effects of public policies that serve as
barriers to affordable housing such as land use controls, tax policies affecting land, zoning
FY 17-18 Action Plan Collier County 46
ordinances, building codes, fees and charges, growth limitations, and policies affecting the
return on residential investment
Review of the land development codes suggested that the residential zoning criteria for the
jurisdictions surveyed are not inherently prohibitive, and yet there is consensus among residents,
planning officials, housing advocates, and other stakeholders that Collier County and Naples
suffer from an affordability gap for both affordable and workforce housing. This problem will only
grow, as rent and home prices are expected to continue their trend upward. The County is
embarking on a planning initiative to develop additional incentives and programs to address
affordable and workforce housing needs in the community. In March 2016, the Board of County
Commissioners directed staff to prepare a community -driven countywide Affordable Housing
Plan. In Building Capacity for Affordable Housing in Immokalee, the Florida Housing Coalition
identified strategies for addressing barriers to affordable housing, some of which the County may
consider including in its Affordable Housing Plan. While not an exhaustive list of the report's
recommendations, possible strategies include:
• Waiving or substantially reducing (rather than deferring) impact fees for affordable
housing development for low- and moderate -income households;
• Allowing and encouraging the use of Accessory Dwelling Units;
• Prioritizing capital improvements in Immokalee;
• Providing guidance on suitable types of farmworker housing by zoning district;
• Improving code compliance efforts at mobile home parks in Immokalee;
• Revising the County's Local Housing Assistance Plan to require 30 -or 50 -year affordability
periods, rather than the current 15 -year requirement; and
• Reviewing the use of Affordable Housing Density Bonus provisions, including determining
how many units have been created under the provision, and whether enforcement
actions were taken against developers that failed to provide the agreed-upon units.
Beyond incentives to negate the effect of public policy, the County will further assist in reducing
barriers to affordable housing by implementing various programs targeted towards low -and
moderate -income households. Through its grant programs, the County will support affordable
housing by providing homeownership opportunities, developing new single-family homes, and
bringing homes up to code through rehabilitation. These programs assist in eliminating barriers
to affordable housing by providing economic opportunities for developers and minimizing overall
household expenses for renters and homeowners.
In addition, the Collier County Housing Authority (CCHA) lowers barriers to affordable housing by
providing economic subsidies to those most in need of affordable housing.
FY 17-18 Action Plan Collier County 47
AP -85 Other Actions — 91.220(k)
Introduction
This section details the County's planned actions to ensure safe and affordable housing for its
residents, along with its plans to meet underserved needs, reduce poverty, develop institutional
structure, and enhance coordination between public and private sector housing and community
development agencies.
Actions planned to address obstacles to meeting underserved needs
To help remove obstacles to meeting underserved needs and to improve service delivery, Collier
County will work with local non -profits and other subrecipients to coordinate the work of social
service organizations, disseminate news and information, and spearhead community -wide
solutions to local needs. Specifically, the County will work on projects to construct and improve
public infrastructure and facilities that support the development of affordable housing and that
benefit low- and moderate -income families; such as providing public services like legal aid,
transportation and staffing services for persons with disabilities and other populations, and fund
services for victims of domestic violence.
Actions planned to foster and maintain affordable housing
During the 2017-2018 program year, Collier County will foster the development of new
affordable housing by providing funds for site acquisition for Habitat for Humanity Collier County,
rehabilitating the Youth Haven Cottage, improving rental housing infrastructure at the Oak Marsh
Timber Ridge facility, improving the HVAC condition in Collier County Housing Authority (CCHA)
units, and replacing old trailers in the Big Cypress Trailer community.
The County is also working to develop additional incentives and programs to address affordable
housing and workforce housing needs in the community. The County will coordinate with local
agencies and the housing authority to ensure an adequate supply of Section 8 rental housing
units for voucher holders, and follow the strategies outlined in the County's Consolidated Plan to
ensure funds are leveraged and deployed in as effective a manner as possible.
Actions planned to reduce lead-based paint hazards
The County's health department is the lead agency responsible for conducting lead screenings
and identifying properties in need of rehabilitation to reduce exposure to lead-based paint. The
County will certainly continue to comply with Federal regulations related to lead-based paint,
FY 17-18 Action Plan Collier County 48
including in CCHA units.
Actions planned to reduce the number of poverty -level families
The County is proud of its work to eliminate cost burden and target resources in an effective and
coordinated manner. The County has two designated CRA areas, and will focus much of its HUD
CPD program funding in those areas. By doing so, the County will leverage complementary
initiatives aimed at workforce development, business development, public infrastructure and
community programming initiatives, and other quality of life features that connect persons living
in poverty with services, and options to lift those families out of poverty.
Actions planned to develop institutional structure
Collier County has formed an Affordable Housing Advisory Committee (AHAC), composed of
representatives from the residential home building, banking/mortgage, labor, low-income
advocacy, for-profit social service, non-profit social service, real estate, employers, and the local
planning industries. These representatives serve as an informed body of experts with unique
perspectives on the local landscape of affordable housing needs and market dynamics in Collier
County.
Collier County will continue to work with the AHAC to strengthen its leadership role in guiding
affordable housing decisions in the community. Strengthening the institutional expertise and
authority of the AHAC will improve the County's work in the years ahead.
Actions planned to enhance coordination between public and private housing and social
service agencies
The County will work to foster collaboration through dissemination of services, news, and
information across social service organizations, subcontractors, and public and private entities.
One way the County will accomplish this is through subrecipient meetings that bring together
affordable housing developers and social service agencies. Additionally, development of the
Countywide Affordable Housing Plan over the next year will require input from and coordination
of both housing providers and social service agencies. The County will encourage community-
based solutions and regional partnerships, and will continue to support and participate in the
CoC, whose membership includes both affordable housing and social service agencies.
FY 17-18 Action Plan Collier County 49
Program Specific Requirements
AP -90 Program Specific Requirements — 91.220(1)(1,2,4)
Introduction
In AP -90, Collier County provides information required by regulations governing the Community
Development Block Grant (CDBG) program, the HOME Investment Partnership (HOME) program,
and the Emergency Solutions Grant (ESG) program.
Community Development Block Grant Program (CDBG)
Reference 24 CFR 91.220(1)(1)
Projects planned with all CDBG funds expected to be available during the year are identified in
the Projects Table. The following identifies program income that is available for use that is
included in projects to be carried out.
1. The total amount of program income that will have been received before the start of the next
program year and that has not yet been reprogrammed 0
2. The amount of proceeds from section 108 loan guarantees that will be used during the year to
address the priority needs and specific objectives identified in the grantee's strategic plan. 0
3. The amount of surplus funds from urban renewal settlements 0
4. The amount of any grant funds returned to the line of credit for which the planned use has not
been included in a prior statement or plan 0
S. The amount of income from float -funded activities 0
Total Program Income: 0
Other CDBG Requirements
1. The amount of urgent need activities 0
2. The estimated percentage of CDBG funds that will be used for activities that
benefit persons of low and moderate income. Overall Benefit - A consecutive
period of one, two or three years may be used to determine that a minimum
overall benefit of 70% of CDBG funds is used to benefit persons of low and
moderate income. Specify the years covered that include this Annual Action Plan. 100.00%
FY 17-18 Action Plan Collier County 50
HOME Investment Partnership Program (HOME)
Reference 24 CFR 91.220(1)(2)
1. A description of other forms of investment being used beyond those identified in Section
92.205 is as follows:
Not applicable. Collier County does not anticipate using any other forms of investment
beyond those identified in Section 92.205.
2. A description of the guidelines that will be used for resale or recapture of HOME funds when
used for homebuyer activities as required in 92.254, is as follows:
Collier County operates a Down Payment Assistance and an Acquisition/Development
program, both of which use HOME funds to assist homeowners or homebuyers and therefore
require Recapture and Resale Provisions. The County's Recapture and Resale Provisions are
included in full as an attachment to this document.
3. A description of the guidelines for resale or recapture that ensures the affordability of units
acquired with HOME funds? See 24 CFR 92.254(a)(4) are as follows:
The County's Recapture and Resale Provisions are included in full as an attachment to this
document.
4. Plans for using HOME funds to refinance existing debt secured by multifamily housing that is
rehabilitated with HOME funds along with a description of the refinancing guidelines required
that will be used under 24 CFR 92.206(b), are as follows:
Not applicable. Collier County has no plans to use HOME funds to refinance existing debt
secured by multifamily housing rehabilitated with HOME funds.
Emergency Solutions Grant (ESG)
Reference 91.220(1)(4)
1. Include written standards for providing ESG assistance (may include as attachment)
Collier County's ESG Policy and Procedures Manual is attached to this document.
2. If the Continuum of Care has established centralized or coordinated assessment system that
FY 17-18 Action Plan Collier County S1
meets HUD requirements, describe that centralized or coordinated assessment system.
The Hunger & Homeless Coalition of Collier County serves as the Lead Agency and has been
designated by the CoC as the Collaborative Applicant to apply for the HUD CoC grant on behalf
of Collier County's Continuum of Care. As the Lead Agency, the Hunger & Homeless Coalition
also has operational and planning duties with respect to the CoC. The Hunger & Homeless
Coalition is developing a coordinated assessment system, in which Collier County will
participate. The CoC will establish and operate a coordinated assessment system that
provides an initial, comprehensive assessment of the needs of individuals and families for
housing and services. The Executive Committee shall appoint a working group to develop
operating guidelines for coordinated assessment. The coordinated assessment system
will: (1) cover the geographic area of Collier County; (2) be easily accessed by individuals and
families seeking housing or services; (3) be well-publicized; and (4) include a comprehensive
and standardized tool providing an initial assessment of housing and service needs. In
addition, the CoC's coordinated assessment system will incorporate the written standard for
providing CoC assistance when evaluating and referring potential program participants.
Individuals and families who are fleeing, or attempting to flee, domestic violence, dating
violence, sexual assault, or stalking who are seeking shelter or services from non -victim
services providers will be directed to The Shelter for Abused Women and Children for
assessment of housing and service needs.
In the meantime, the HMIS is used widely amongst appropriate agencies.
3. Identify the process for making sub -awards and describe how the ESG allocation available to
private nonprofit organizations (including community and faith -based organizations).
The County provides a competitive process for awarding all entitlement funding. This is
widely advertised formally, via email, and at partnership meetings. A review and ranking
committee reviews applications for merit and compliance. The CoC is provided an
opportunity to support or not support an application. Eventually, the recommended
awardees are noted in the Annual Action Plan. All public comment requirements are
followed. The Annual Action Plan is presented to the Board of County Commissioners for
approval, and then to HUD.
4. If the jurisdiction is unable to meet the homeless participation requirement in 24 CFR
576.405(a), the jurisdiction must specify its plan for reaching out to and consulting with
homeless or formerly homeless individuals in considering policies and funding decisions
FY 17-18 Action Plan Collier County 52
regarding facilities and services funded under ESG.
Collier County meets the homeless participation requirement found in 24 CFR 576.405(a)
through the Continuum of Care, which is led by the Collier County Hunger and Homeless
Coalition. The CoC comments on funding applications and considers policies regarding
homeless facilities and services. Other organizations representing the homeless provided
input for the Consolidated Planning process, and a focus group was held at the Shelter for
Abused Women and Children to gather input about housing and community development
priorities. The County will continue to consult with homeless or formerly homeless
individuals, along with local organizations that represent and provide services to the
homeless.
5. Describe performance standards for evaluating ESG.
Collier County uses its project outcome performance report and progress reports to evaluate
ESG. The program outcome performance report is due semi-annually, and quarterly progress
reports are submitted by the CHS and each subrecipient. Data from participants served is
entered into the HMIS system. Domestic Violence grantees use an alternative system for
reporting, such as ALICE. Progress Reports are submitted quarterly, due by the end of the
month following the end of the quarter. The CHS report must be signed by the Division
Director or Authorized Designee and SSO reporting shall be governed by the subrecipient
agreement. Reports collect accomplishment and beneficiary data so that Collier County can
track subrecipient performance. Monitoring standards for emergency shelters can also be
found in the written policies and procedures manual attached.
FY 17-18 Action Plan Collier County 53
Attachments
Grantee Unique Appendices
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FY 17-18 Action Plan Collier County 54
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FY 17-18 Action Plan Collier County 55
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FY 17-18 Action Plan Collier County 56
Community and Human Services
Administrative Policy/Procedure
Recapture and Resale Provisions
Revision 0
Effective Date 2/19/2015
Writer: Margo Castorena
Sponsor: Iiint Grant, Director -CHS
A3agon-Monitoring Unit Supervisor Date
Resale and Recapture Policies
Participating Jurisdictions (PJs) undertaking HOME -assisted homebuyer activities,
including any projects funded with HOME Program Income (PI) must establish written
resale and/or recapture provisions that comply with HOME statutory and regulatory
requirements. These provisions must also be set forth in the PJ's Consolidation Plan. The
written resale and/or recapture provisions that a PJ submits in its annual Action Plan must
clearly describe the terms of the resale and/or recapture provisions, the specific
circumstances under which these provisions will be used (if more than one set of
provisions is described), and how the Pj will enforce the provisions for HOME -funded
ownership projects. HUD review and approves the provisions as part of the annual Action
Plan process.
The purpose of this section is to provide the "resale" and "recapture" policies of Collier
County Community and Human Services Division (CHS). As stated above, HOME requires
that PJs utilize resale and/or recapture provisions to ensure continued affordability for low
to moderate income homeowners and as a benefit to the public through the wise
stewardship of federal funds. CHS does not use Resale at this time for the HOME program.
CHS has two programs which use HOME funds to assist homeowners or homebuyers:
1. Down Payment Assistance (DPA) - new homebuyers - Recapture
2. Acquisition and Development - developers of new rental housing - Recapture
Recapture
Under HOME recapture provisions financial assistance must be repaid if it is provided
directly to the buyer or the homeowner. Upon resale, the seller may sell to any willing
buyer at any price. The written agreement and promissory note will disclose the net
proceeds percentage, if any, that will be allotted to the homebuyer and what proceeds will
return to the PJ. Once the HOME funds are repaid to the PJ, the property is no longer subject
to any HOME restrictions. The funds returned to the PJ may then be used for other HOME -
eligible activities.
Collier County Recapture Policy
The Collier County Community and Human Services HOME funded programs under the
recapture provisions is the Down Payment Assistance Program (DPA) and the
Development of new housing.
The (HOME) federal assistance will be provided in the form of a 0% interest, deferred
payment loan. The full executed (by all applicable parties) and dated Promissory Note and
Mortgage and Warranty Deed will serve as the security for these loans. The Mortgage and
Warranty Deed will also be recorded in the land records of Collier County.
The repayment of the DPA or County is made solely from the net proceeds of sale of the
Property (except in the event of fraud or misrepresentation by the Borrower described in
the Promissory Note).
Under "Recapture" provisions, if the home is SOLD prior to the end of the required
affordability period, the net sales proceeds from the sale, if any, will be returned to CHS to
be used for other HOME -eligible activities. Other than the actual sale of the property, if the
homebuyer or homeowner, or developer breaches the terms and conditions for any other
reason, e.g. no longer occupies the property as his/her/their principal residence, the full
amount of the subsidy is the immediately due and payable. This repayment of funds is in
accordance with Section 92.254(a)(5)(ii) of the HOME Investment Partnerships Program
regulations which provides for the recapture of the full HOME investment out of the net
proceeds from the sale of the property.
Shared Net Proceeds
If in the case the net proceeds are not sufficient to recapture the full HOME investment and
enable the homeowner to recover the amount of the homeowners down -payment and any
capital improvement investment made by the owner since purchase CHS may share the net
proceeds.
The net proceeds may be divided proportionally y as set forth in the following formula:
.._..... .............. x Netproceeds=HOME amount to be recaptured
HOMEimcstntatt+honxrowncr iuvcsbucnt
homeowner investment x Net proceeds =autounttohomeowner
investment+honicowner investment
Sample Note and Mortgage
Prepared by and return to:
Collier County
Housing, Human, and Veteran Services
3339 Tamiaml Trial E, Suite 211,
Naples, FL 34112
(THIS SPACE FOR RECORDING)
(Exempt from Intangible Tax due to Government Funding)
HOME INVESTMENT PARTNERSHIP ACT (HOME)
SAMPLE SECOND MORTGAGE
THIS SECOND MORTGAGE is made by John and lane Doe, a married couple
("Borrowers'), in favor of COLLIER COUNTY a political subdivision of the State of Florida,
("Mortgagee"), which terms, "Borrower" and "Mortgagee" shall include heirs, legal
representatives, successors, and assigns.
Borrower is justly indebted to Mortgagee in the principal sum of Eighteen Thousand Five
Hundred and no/100 Dollars ($1I1 500.00), which is evidenced by a Promissory Note (the
"Note") executed by Borrower in favor of Mortgagee dated of even date, the terms and conditions
of which are incorporated in and made a part of this Second Mortgage by reference. This debt Is
evidenced by Borrower's Note dated the same date as this Security Instrument ("Mortgage"),
which provides for the full debt, if not paid earlier, due and payable on transfer of title, sale of
property, refinance, or loss of homestead exemption. This Mortgage will be forgiven at the five
(5th) year anniversary date of mortgage.
TO SECURE to Mortgagee the repayment of the indebtedness evidenced by the Note and
the performance of the covenants and agreements contained in this Second Mortgage and the
Note, Borrower does hereby grant unto Mortgagee all that certain land situated in Collier County,
Florida, more particularly described as follows:
Legal Description:
Folio Number:
Property Address: 11111,1 Majestic Circle Naples Florida 34000
TOGETHER with all and singular the tenements, hereditaments, easements, and
appurtenances, and all structures, buildings, and improvements of every kind and description now
or hereafter on the land shall be deemed to be and remain a part of the real Property covered by
this Second Mortgage.
All of the above described Property and interests are referred to in this Mortgage as the
"Premises".
The terms of this Mortgage do not require that payments be made as long as the
makers comply with the following conditions and provisions:
AND SO LONG AS the Premises are subject to the First, Second and Second Mortgage,
Borrower agrees that Borrower shall perform all of Borrower's obligations under the First, Second
and Second Mortgage, including making payments when due.
FURTHERMORE, any default by Borrower under the First Mortgage shall constitute a
default under this Mortgage, and Mortgagee shall have all the rights and privileges granted to it
underthis Mortgage in the eventof such default
ADDITIONALLY, Mortgagee, at its election, and without notice to Borrower, may make, but
shall not be obligated to make, any payments Borrower has failed to make under the First and
Second Mortgage. Mortgagee may add the amount of those payments to the principal debt secured
by this mortgage. Any payment by Mortgagee shall not release Borrower from Borrower's
obligations or constitute a waiver of the Borrower's default under this Mortgage.
PROVIDED ALWAYS, that if the Borrower pays to Mortgagee the principal sum of the Note,
and if the Borrower shall duly, promptly and fully perform, discharge, execute, effect, complete
and comply with and abide by each and every one of the stipulations, agreements, conditions and
covenants of the Note, this Mortgage and all other documents and instruments executed as further
evidence of or as security for the principal sum of the Note, then this Mortgage and the estates and
interest granted and created shall cease, terminate and be null and void;
AND BORROWER COVENANTS and agrees to be bound by the following terms and
conditions until the indebtedness secured by this mortgage is fully repaid;
1. Performance. The Borrower expressly covenants and agrees to perform, comply
with, and abide by, each and every one of the covenants, stipulations, agreements and conditions
contained and set forth in the Note, this Mortgage and any and all other documents and
Instruments executed and delivered by the Borrower to and in favor of the Mortgagee as security
for, evidence of, or otherwise connected with, or incidental to, the loan transaction evidenced by
the Note and secured by this Mortgage.
2. Taxes and Assessments. Borrower shall pay, before they become delinquent, and
before any interest or penalty shall attach thereto, all taxes, assessments, and encumbrances of
every nature that may for any and all purposes be payable, assessed, or imposed on the premises
or any part thereof. Borrower shall deliver official receipts showing the payment of the same to
the Mortgagee not later than thirty (30) days following the payment of the same or five (5) days
following Mortgagee's demand for the official receipts.
3. No Waste. Borrower will permit, commit, or suffer no waste, impairment, or
deterioration of the premises and will keep and maintain all improvements now and hereafter on
the premises in sound condition and good repair. Borrower will not use or cause the property to
be used for purposes contrary to applicable law. Mortgagee, or its agent, shall have the right and
shall be permitted, butshall not be required, at all reasonable times, to enter upon and inspect the
Mortgaged Property to insure compliance with the foregoing covenants and conditions set forth in
this Mortgage.
4. Insurance. Borrower shall keep the dwelling and eligible appurtenant structure(s)
insured against loss by the perils of fire, windstorm, extended coverage, vandalism and malicious
mischief (FEC, V & MM) for an amount equal to or greater than the actual cash value (ACV) of the
said dwelling and appurtenant structure(s). This amount of coverage shall be for the highest
insurable value, so that Mortgagee is not subject to coinsurance.
In the event of loss by reason of hazards, casualties, contingencies and perils for which insurance
has been required by the Mortgagee, the Borrower shall give immediate notice thereof by mail to
the Mortgagee,
The Borrower agrees that the County does not in any way represent that the type or amount of
insurance is sufficient or adequate to protect the Borrower's interests or liabilities, but is merely a
minimum.
S. Right to Cure. In the case of any breach under this mortgage by Borrower,
mortgagee may, at its option, and after at least 10 days notice to Borrower, expend any sums
necessary to cure such default, and all sums so expended shall be secured by this mortgage.
6. Acceleration. The whole amount of the indebtedness secured by this mortgage shall
become due and payable, at the option of mortgagee: (i) after default in the performance of any
covenant in this mortgage which remains uncured for 15 days after notice of default; or, (ii) upon
institution of foreclosure proceedings of any other mortgage or lien affecting the premises which
is not dismissed within 15 days, and this mortgage may be foreclosed, and all costs and expenses
of collection by foreclosure or otherwise, including attorneys fees, shall be paid by Borrower and
secured by this mortgage.
In the event of a foreclosure, the recapture amount will be reduced on a prorate basis for
the time the homeowner has owned and occupied the home as referenced by the note, and will be
paid from the net proceeds available from the sale of the property. The netproceeds are the sales
price minus superior loan repayment. If there are no net proceeds from the foreclosure sale,
repayment is not required and the HOME Program requirements are considered satisfied.
7. Occupancy; Encumbrance Transfer of Premises. The Borrower shall notify the
Mortgagee In the event the Borrower transfers, assigns, sells, refinances, mortgages, does not
continuously occupy and homestead the property as their primary residence, or in any manner
disposes of all or a portion of any interest in the premises. Upon the happening of any such event,
and at the mortgagee's option, the whole amount of the indebtedness secured by Mortgagee shall
become immediately due and payable. Should the outstanding indebtedness not be satisfied on the
date of such transfer, assignment, sale, refinancing, mortgage, non -occupancy, or other
conveyance, this mortgage may be foreclosed, and all costs and expenses of collection by
foreclosure or otherwise, including attorney's fees, shall be paid by Borrower and secured by this
mortgage. That so long as the Note secured hereby remains outstanding, the Borrower shall
neither voluntarily or involuntarily permit the Mortgaged Property or any part thereof to become
subject to any secondary or other junior lien, mortgage, security interest or encumbrance of any
kind whatsoever without the prior written consent of the Mortgagee.
8. Receiver. In the event suit is instituted to foreclose this mortgage or to enforce
payment of any claims under this mortgage, mortgagee shall be entitled to the appointment of a
receiver to take charge of the premises, to collect the rents, and care for the premises, and such
appointment shall be made by the court having jurisdiction thereof as a matter of absolute right to
the mortgagee, and all rents, profits, incomes, issues, and revenues of the premises are hereby
assigned and pledged as further security for payment of the mortgage indebtedness, with the right
on the part of mortgagee at any time after default under this mortgage to demand and receive and
apply the same to the indebtedness secured by this mortgage.
9. Condemnation. In the event all or any part of the premises shall be condemned or
taken for public use under powers of eminent domain, the proceeds of any award or claim for
damages, direct or consequential, connected with the condemnation or taking are hereby assigned
and shall be paid to mortgagee up to the amount of the outstanding Indebtedness secured by this
mortgage. Such condemnation or application shall not otherwise affect or vary the obligation of
Borrower to pay the indebtedness.
10. Notice.. Any notices permitted or required under this mortgage or the note shall be
in writing, and shall be personally delivered or sent by registered or certified mail, postage
prepaid, return receipt requested, and addressed as follows or as otherwise designated by written
notice given in the same manner:
As to Borrower: xxxx
10585 Majestic Circle
Naples, Florida 34 ----
As to Mortgagee: Collier County Community and Human Services
3299 Tamiami Trail E, Suite 211
Naples, Florida 34112
11, Parties Bound. This mortgage shall be binding on and inure to the benefit of the
parties and their respective heirs, personal representatives, administrators, successors, and
assigns. Borrower's covenants and agreements shall be joint and several.
12. Severability. If any provision of this mortgage shall be invalid or unenforceable
under applicable law, the remainder of the mortgage which can be given effect without the invalid
provision shall be enforceable to the maximum extent permitted by law.
13. Headings Descriptive headings are for convenience only and shall not control or
affect the meaning or construction of any provision of this second mortgage.
14. Applicable Law. This mortgage shall be governed by and construed in accordance
with the laws of the State of Florida.
15. Compliance with Laws. Borrower warrants and represents that Borrower has
complied, and shall hereafter comply, with all valid laws, ordinances, regulations, and orders of
federal, state, local and other governmental authorities that relate to the premises.
16. Remedies Cumulative. In the event of a default in payments due under the note
which remains uncured for 15 days after the due date, or in the event of any other default under
this mortgage which remains uncured for 15 days after notice from mortgagee to Borrower,
mortgagee shall have, in addition to other rights and remedies specified in this mortgage, all other
rights and remedies provided by law or in the note. The remedies of mortgagee shall be
cumulative and concurrent, and may be pursued singularly, successively, or together at the sole
discretion of mortgagee, which may exercise them whenever necessary. The failure to exercise
any right or remedy shall in no event be construed as a waiver or release of the right or remedy.
17. Release Upon payment of all sums secured by this mortgage, mortgagee shall
release this mortgage without charge to Borrower. Borrower shall pay any recordation costs.
IN WITNESS WHEREOF, this Second mortgage has been given, executed, and delivered by
Borrower on the date first above written.
In the presence of:
Borrower Signature Co -Borrower Signature
XXXXXXXXXXXXXXXX XXXXXXXXXXXXXXXXXXXXXXXX
Printed Name Printed Name
Property. 11111 M alestle Circle
Naples, Florida 34 ---
STATE OF FLORIDA
COUNTY OF COLLIER
The foregoing instrument was acknowledged before me this day of
2013 by XXXXXXXXXXXXXXXXXXXXX who is (are)
personally known to me or who has produced
as identification and who did (did not) take an oath.
(SEAL)
Signature
Typed Name
Commission expiration date
DOCUMENTARYSTAMPS IN THEAMOUNT REQUIRED BY FLORIDA LAW HAVE BEEN PURCHASED AND AFFIXED TO THE
MORTGAGE OF EVEN DATE WHICH SECURES THIS NOTE.
SAMPLE PROMISSORY NOTE
HOME INVESTMENT PARTNERSHIPS ACT (HOME)
Borrower(s):
111111 Maiestic Circle Naples PL 34 ---
(Property Address) (City) (State) (zip)
FOR VALUE RECEIVED, the undersigned Jointly and severally ("Borrower") promise(s) to pay to the
order of COLLIER COUNTY, A POLITICAL SUBDIVISION OF THE STATE OF FLORIDA, or to any
other holder of this Note (the "Lender"), whose address is 3339 Tamiami Trail E Suite 211,
Naples, Florida 34112 the principal sum of Eighteen Thousand Five Hundred and na/100 Dollars
MIQ 500.001, withoutf iterest unless otherwise required below. I/ We understand thatthe Lender may transfer
the Promissory Note. The Lender or anyone who takes this Note by transfer and who is entitled to
receive payments under this Note will be called the "Note Holder".
If the terms of this note and the mortgage securing the note are fully complied with, then the outstanding
principal balance shall be forgiven on the maturity date, which shall be five years from the date of the
executed note.
This note is secured by a third mortgage on real property located in Collier County, Florida, ofthe same
date as this note and executed by matter in favor of the County. If the borrower occupies the property
continuously as required by 24 CFR 92.254 for the five (5) year term a satisfaction of morteaee will be
Oven at the end of the term
In the event maker transfers, assigns, sells, refinances, does not continuously occupy and homestead propertyas
their primary residence, or in any manner disposes of all or a portion of the property which is subject to the
third mortgage securing this note during the five (5) year term, the entire principle balance afthis note will be
due and payable. Subletting of the Property Is not allowed. A refinance of the first mortgage may be approved
without repayment if the request is submitted in writing and the refinance is in accordance with the Collier
County "Subordination Policy".
The Maker shall be required to submitproof ofprinclpal occupancyto Collier Courmyon an annual basis
beginning on the anniversary of the first-year occupancy and annually until the end of the amortization period.
Such proof shall include: proof of homestead exemption. If the Maker falls to provide sufficient proof of
occupancy in a timely manner, the County may contract with an Independent title company to perform the
necessary title re -certification, the castof which will be added to the principal amount ofthis Promissory Note.
The Countysball have the option, without notice to maker, to declare the entire principal balance ofthis
note to be due and payable forthwith in advance of the maturity date upon the failure of maker to perform In
accordance with any ofthe terms, covenants, or conditions ofthe second mortgagesecuring this note, to pay any
amountdue underthis note, orotherwise complywith 24 CAR 92.254 or anyother applicable HOME regulation.
If COLLIER COUNTY takes such actions as described above, itwill havethe rightto be paid back forall of
Its costs and expenses, Including reasonable attorney's fees.
Matter may prepay this note in full, or in part, at any time without penalty.
Thisnote andthe third mortgagesecuring it shall be governed by and construed In accordance with the
laws of the State of Florida.
Maker waives presentment, notice of dishonor, and protest and agrees to pay all costs, including
reasonable attorney's fees, whethersuit be brought or not, forthe services of legal counsel employed to collect
this note or protect Its security upon maturity or default.
This note is governed and construed in accordance with the Laws of the State of Florida.
Borrower Signature
Date
Co -Borrower Signature Date
blit SeNces Division
Community & Human Services
COLLIER COUNTY
EMERGENCY SOLUTIONS GRANT
POLICIES AND PROCEDURES MANUAL
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COLLIER COUNTY COMMUNITY AND HUMAN SERVICES
EMERGENCY SOLUTIONS GRANT 1
Contents
1. General Information....................................................................................................5
1.1 Summary..............................................................................................5
Emergency Solutions Grants Program............................................................
5
1.2 Federal & State Legislation......................................................................5
Homeless Emergency Assistance and Rapid Transition to Housing (HEARTH):
..... 5
Emergency Solutions Grants (ESG) Consolidated Plan Conforming Amendments.,
5
2. Program Intent...........................................................................................................
5
2.1 Release of Information...........................................................................
6
2.2 Confidentiality........................................................................................6
3. Applicable Rules and Regulations..................................................................................
6
3.1 Acronyms.............................................................................................
7
3.2 Definitions [24 CFR 576.2, as amended]...................................................7
4. Conflict of Interest....................................................................................................
11
5. Eligible Activities......................................................................................................
11
5.1 ESG General Principles.........................................................................
12
5.2 Homeless Prevention Services...............................................................
14
5.3 Rapid Re -Housing Assistance.................................................................
14
5.4 Housing Relocation and Stabilization Services ..........................................
14
5.5 Rental Assistance Requirements and Restrictions .....................................
15
5.6 Emergency Shelter...............................................................................
16
5.7 Street Outreach...................................................................................
17
5.8 Ineligible Activities...............................................................................
17
6. Citizenship Requirements and Verification.....................................................................
18
[Public Law 104-193 Title IV Sec. 400(7)].........................................................................
18
6.1 Use ESG funds to assist "Qualified Non -Citizens" ......................................
18
6.2 Eligibility.............................................................................................
19
6.3 Eligibility Re-certification......................................................................
19
7. Records...................................................................................................................19
7.1 Retention............................................................................................ 19
7.2 Confidentiality..................................................................................... 19
COLLIER COUNTY COMMUNITY AND HUMAN SERVICES
EMERGENCY SOLUTIONS GRANT 2
7.3 Documentation Standards.....................................................................
20
7.4 Third -party Documentation...................................................................
20
7.5 Example of Documentation...................................................................
20
7.6 Intake/Case Manager Worker Observation ..............................................
21
7.7 Participant Self-Certification..................................................................
21
7.8 Intake/Participant File..........................................................................
21
7.9 Client Eligibility Forms for Rental Assistance Program ...............................
21
7.10 Financial Assistance Eligibility Forms ....................................................
23
8. Case Management......................................................................................................
26
8.1 Strength -Based Case Management.........................................................
26
8.2 Functions of Case Management.............................................................
26
8.3 Intake................................................................................................
27
8.4 Housing Assessments...........................................................................
27
8.5 Housing Plan.......................................................................................
27
8.6 Occupancy Standards...........................................................................
28
8.7 Use with Other Subsidies......................................................................
29
9. Rent Reasonableness and Fair Market Rent....................................................................
29
9.1 Determining if Rent is Acceptable for ESG Rental Assistance .....................
30
9.2 Calculating the GROSS RENT AMOUNT ....................................................
31
9.3 What is the FMR Requirement?..............................................................
31
9.4 Outcome Performance Reports..............................................................
32
9.5 Quarterly Progress Reports...................................................................
32
9.6 ESG Quarterly Progress Report Schedule ................................................
32
9.7 Other Federal Requirements..................................................................
32
10. Termination........................................................................................
33
11. Appeals and Hearings...........................................................................
33
12. HMIS and Reporting Requirements.........................................................
33
12.1 Reporting Requirements......................................................................
34
12.2 Regular Reports.................................................................................
34
12.3 Personal Identifying Data....................................................................
34
12.4 Data Entry for "Non -Identified" Client Records .......................................
35
12.5 Electronic Confidentiality.....................................................................
35
13. Emergency Shelter...................................................................................................
36
13.1 SSO Activities....................................................................................
36
COLLIER COUNTY COMMUNITY AND HUMAN SERVICES
EMERGENCY SOLUTIONS GRANT 3
13.2 ESG Conditions.................................................................................. 37
13.3 Additional Conditions and Compensation ............................................... 37
13.4 General Conditions............................................................................. 37
13.5 Administrative Requirements............................................................... 38
13.6 Reports and Evaluation (Monitoring)..................................................... 39
13.7 Emergency Shelters........................................................................... 40
13.8 Permanent Housing............................................................................ 41
14. Coordination with Continuum of Care and Other Programs ........................ 42
15. Written Standards................................................................................ 44
COLLIER COUNTY COMMUNITY AND HUMAN SERVICES
4
EMERGENCY SOLUTIONS GRANT
1. General Information
1.1 Summary
Emergency Solutions Grants Program
The Homeless Emergency Assistance and Rapid Transition to Housing Act of 2009 (HEARTH
Act) amended the McKinney-Vento Homeless Assistance Act, revising the Emergency Shelter
Grants Program in significant ways and renaming it the Emergency Solutions Grants (ESG)
program. The ESG Interim Rule took effect on January 4, 2012. The second allocation of FY
2011 ESG funding and future years are all subject to the ESG regulations. The first allocation
of FY 2011 ESG funding and prior years are subject to the Emergency Shelter Grants
Program regulations, (24 CFR Parts 91 and 576)
1.2 Federal & State Legislation
Homeless Emergency Assistance and Rapid Transition to Housing (HEARTH):
Emergency Solutions Grants (ESG) Consolidated Plan Conforming Amendments
This interim rule, published in the Federal Register on December 5, 2011, revises the
regulations for the Emergency Shelter Grants program by establishing the regulations for the
Emergency Solutions Grants program, which replaces the Emergency Shelter Grants
program. The change in the program's name, from Emergency Shelter Grants to Emergency
Solutions Grants, reflects the change in the program's focus from addressing the needs of
homeless people in emergency or transitional shelters to assisting people to quickly regain
stability in permanent housing after experiencing a housing crisis and/or homelessness.
The Homeless Emergency Assistance and Rapid Transition to Housing Act of 2009 (HEARTH
Act), enacted into law on May 20, 2009, consolidates three of the separate homeless
assistance programs administered by HUD under the McKinney-Vento Homeless Assistance
Act into a single grant program, and revises the Emergency Shelter Grants program and
renames it as the Emergency Solutions Grants (ESG) program. The HEARTH Act also codifies
into law the Continuum of Care planning process, a longstanding part of HUD's application
process to assist homeless persons by providing greater coordination in responding to their
needs.
Federal Register/Vol. 76, No. 233/Monday, December 5, 2011/Rules and Regulations
2. Program Intent
The Collier County (the County/Collier County Community and Human Services/CHS)
Emergency Solutions Grant (ESG) provides federal funds to support local programs in
assisting individuals and families to a) prevent homelessness b) quickly regain stability in
permanent housing after experiencing a housing crisis or homelessness and c) improve the
quality and quantity of emergency shelter services for the homeless. ESG funds are available
for five program components: street outreach, emergency shelter, homelessness prevention,
rapid re -housing assistance, and data collection through the Homeless Management
Information System.
COLLIER COUNTY COMMUNITY AND HUMAN SERVICES
EM ERG ENCY SOLUTIONS GRANT 5
2.1 Release of Information
All information about the applicant/client is confidential. Disclose information only for purpose
of determining program eligibility, providing benefits, or investigating possible violation of
federal, state and local regulation(s) associated with ESG delivery. Disclose only appropriate
information that is pertinent to the eligibility of the applicant, and exclude those items
considered not pertinent to eligibility.
Access to information by inappropriate or unauthorized individuals or parties is a violation of
the individuals' right to confidentiality. Inappropriate disclosure of information can result in
severe penal action. Take care to secure all files so that unauthorized personnel do not have
access to them.
Collier County Community and Human Services (CHS) will require clients to sign an
Authorization to Use and Disclose Information form (see the "Forms" section of this manual),
separate from a Confidentiality Policy form, during the intake process; however, failure to
sign an Authorization to Use and Disclose Information form cannot be the basis for denying
program services to otherwise eligible clients.
If the release of information were necessary to obtain documentation related to determining
eligibility for the program, base the denial on the lack of required verification necessary to
determine program eligibility and not on the refusal to sign the Authorization to Use and
Disclose Information form.
2.2 Confidentiality
CHS shall ensure that all its officers, employees, subrecipients and agents are aware of and
comply with this confidentiality requirement, along with the "Safeguarding Information for
the Financial Assistance Programs" regulations as shown at 45 CFR §205.50 (www.ecfr.gov).
Confidential records are all applications, records, files, and communications relating to
applicants for, and clients of, services offered by ESG.
The confidential policy standards maintained by CHS shall comply with all applicable local,
state and federal requirements. All records shall be maintained for a minimum of five years
and shall be available upon request for review to federal, state and county auditors and/or
examiners in the course of their regular audits and monitoring functions of ESG.
3.Applicable Rules and Regulations
All the following as may be amended from time to time:
24 CFR 5.Subpart F Occupancy Requirements for Section 8 Project -Based Assistance
24 CFR 91 Consolidated Submissions for Community Planning & Development Programs
24 CFR 576 Emergency Solutions Grant Program
45 CFR 92.3 and 92.24 Definitions and Matching or Cost Sharing
45 CFR 205.50 Safeguarding Information for Financial Assistance Programs
COLLIER COUNTY COMMUNITY AND HUMAN SERVICES
EMERGENCY SOLUTIONS GRANT 6
This manual provides guidelines for the Community and Human Service ESG programs and as
amended from time to time along with all other references made within this manual.
CFRs cited are amended from time to time and can be found at:
htt[):Ilwww.ecfr.gov/cqi-bin/text-idx?c=ecfr&tpl=%2Findex.ti)l
3.1 Acronyms
Acronyms commonly used are:
AMI Area Median Income
CAA Community Action Agency
CFR Code of Federal Regulations
CHS Community and Human Services
ESG Emergency Solutions Grant
FMR Fair Market Rent
HH Household
HMIS Homeless Management Information System
HPRP Homeless Prevention and Rapid Re -Housing Program
HQS Housing Quality Standards
HUD United States Department of Housing and Urban Development
IDIS Integrated Disbursement and Information System
SRO Single Room Occupancy
TANF Temporary Assistance for Needy Families
SSO Subrecipient Shelter Organization
URA Uniform Relocation Assistance and Real Property Acquisition Policies Act of 1970
VA Veteran's Administration
3.2 Definitions [24 CFR 576.2, as amended]
At -Risk of Homelessness:
Individuals and Families who:
1. Have an annual income below thirty percent (30%) of median family income for the
area; AND
2. Do not have sufficient resources or support networks immediately available to prevent
them from moving to an emergency shelter or another place defined in Category 1 of
the "homeless" definition; AND
3. Meets one of the following conditions:
a. Has moved because of economic reasons two (2) or more times during the sixty
(60) days immediately preceding the application for assistance; OR
b. Is living in the home of another because of economic hardship; OR
c. Has been notified that their right to occupy their current housing or living situation
will be terminated within twenty-one (21) days after the date of application for
assistance; OR
d. Lives in a hotel or motel and the cost is not paid for by charitable organizations or
by Federal, State, or local government programs for low-income individuals; OR
COLLIER COUNTY COMMUNITY AND HUMAN SERVICES
EMERGENCY SOLUTIONS GRANT
e. Lives in an SRO or efficiency apartment unit in which there resides more than two
(2) persons or lives in a larger housing unit in which there resides more than one
and a half persons per room; OR
f. Is exiting a publicly funded institution or system of care; OR
g. Otherwise lives in housing that has characteristics associated with instability and an
increased risk of homelessness, as identified in the
CHS's approved Consolidated Plan.
Domestic Violence:
This definition includes domestic violence, dating violence, sexual assault, stalking,
attempting to cause, or intentionally, knowingly or recklessly causing or placing another in
fear of imminent serious physical injury or emotional, mental or verbal abuse, and using
coercive or controlling behavior. This does not include other criminal acts such as violence
perpetrated by a stranger, neighbor, acquaintance or friend, unless those persons are family
members, intimate partners or household members. (Note: This definitional aligns with TANF
rules and regulations)
ESG Objectives:
Objectives for the ESG programs shall mean benefit to the homeless and at risk for homeless
who meet the eligibility and income requirements of ESG (thirty (30) percent of AMI)
Grant Administration: General management and oversight of the ESG program by the
County. Grant administration is capped at 7.5% of all ESG funding.
HMIS:
Homeless Management Information System for inputting and tracking Client Information in
compliance with the ESG program.
Homeless:
There are four categories of people who are "homeless" and therefore eligible for assistance
through the ESG program:
1. Category 1: Literally homeless: a HH that lacks a fixed, regular, and adequate
nighttime residence, meaning:
a. Using a primary nighttime residence that is a public or private place not meant for
human habitation (includes car, park, abandoned building, bus or train station,
airport, or camping ground); OR
b. Is living in a publicly or privately operated shelter (see "Definitions" section of this
manual) designated to provide temporary living (see "Definitions" section of this
manual) arrangements; OR
c. Is exiting an institution where the HH has temporarily resided for ninety (90) days
or less AND who resided in a shelter or place not meant for human habitation prior
to entering the institution.
COLLIER COUNTY COMMUNITY AND HUMAN SERVICES
EMERGENCY SOLUTIONS GRANT 8
2. Category 2: Imminent risk of homelessness: a HH who will imminently lose their
primary nighttime residence, provided that:
a. The residence will be lost within fourteen (14) days of the date of application for
homeless assistance by court order (see definition for "Documentation"); AND
b. No subsequent residence has been identified; AND
c. The HH lacks the resources or support networks needed to obtain other permanent
housing.
3. Category 3: Unaccompanied Youth with Children Who Qualify as Homeless under Other
Federal Statutes: Unaccompanied Youth under twenty-five (25) years of age, with
Children who do not otherwise qualify as homeless under this definition, but who:
a. Are defined as homeless under "other federal statutes" (see "Definitions" section of
this manual); AND
b. Has not leased, owned, or rented a permanent housing space for at least sixty (60)
days prior to application for assistance; AND
c. Has had at least two moves within the past sixty (60) days, prior to application for
assistance; AND
d. Has one or more chronic disabilities (see "Definitions" section of this manual),AND
e. Has at least two barriers to employment (see "Definitions" section of this manual)
Note: This definition applied only to the 2011 NOFA and is only allowable on
Continuum of Care projects and its use must be preapproved by HUD and follow
very strict guidelines. A copy of the Notice is also included in Appendix B.
4. Category 4: Fleeing, or attempting to flee, domestic violence (as defined in this
manual): a HH who:
a. Is fleeing, or is attempting to flee, domestic violence; AND
b. Has no other residence; AND
c. Lacks the resources or support networks to obtain other permanent housing
Matching: ESG requires a match of dollar for dollar from eligible cash and non-cash
contributions. The County and Subrecipients must match ESG grant funds dollar -for -dollar
pursuant to 24 CFR 576.201.
1. Matching funds shall be provided after the date of the grant award.
2. Funds used to match a previous ESG grant may not be used to match a subsequent
grant award.
3. A Subrecipient may comply with this requirement by providing the matching funds
from any source, including any Federal source other than the ESG program, as well as
state, local and private sources.
4. A Subrecipient must ensure the laws governing any federal funds to be used do not
prohibit those funds from being used to match ESG funds.
5. In order to meet the matching requirement, the matching contributions must meet all
the requirements that apply to the ESG funds provided by HUD as required by 24 CFR
576.201(c).
6. Matching contributions may be in the form of the following:
a. Cash contributions; or
COLLIER COUNTY COMMUNITY AND HUMAN SERVICES
9
EMERGENCY SOLUTIONS GRANT
b. Non-cash contributions, calculated per requirements in 24 CFR 576.201(e), include
the value of any real property, equipment, goods, or services contributed to the
SSO's ESG program, provided that if a Subrecipient had to pay for them with grant
funds, the costs would have been allowable. Non-cash contributions may include:
i. The purchase value of any donated material or building. A SSO shall determine
the value of any donated material or building, or of any lease, using a method
reasonably calculated to establish a fair market value.
ii. Match in the form of services provided by individuals must be valued at rates
consistent with those ordinarily paid for similar work in a SSO's organization. If a
SSO does not have employees performing similar work the rates must be
consistent with those ordinarily paid by other employers for similar work in the
same labor market.
iii. Costs paid by program income may count toward meeting a SSO's matching
requirements, provided the costs are eligible ESG costs that supplement the ESG
program.
Other Federal Statutes:
Other Federal Statutes include:
1. Runaway and Homeless Youth Act (42 U.S.C. 5701 et seq.),
2. Head Start Act (42 U.S.C. 9831 et seq.),
3. Subtitle N of the Violence against Women Act of 1994 (42 U.S.C. 14043e et seq.)
(VAWA),
4. Section 330 of the Public Health Service Act (42 U.S.C. 254b),
5. Food and Nutrition Act of 2008 (7 U.S.C. 2011 et seq.),
6. Section 17 of the Child Nutrition Act of 1966 (42 U.S.C. 1786), and
7. Subtitle B of title VII of the McKinney-Vento Act (42 U.S.C. 11431 et seq.)
Shelter:
"Emergency shelter," means any facility whose purpose is to provide temporary shelter for
the homeless including congregate shelters, hotels/motels paid for by charitable
organizations, or federal, state and/or local government programs, which do not require
occupants to sign leases or occupancy agreements. Shelters that receive funding under the
Emergency Shelter activities shall comply with these policies and procedures and all ESG
regulations as they may be amended.
Street Outreach:
"Street outreach" means activities designed to meet the immediate needs of unsheltered
homeless by connecting them with emergency shelter, housing and/or health services
through engagement, case management, transportation, emergency services and related
services. Collier County shall in general rely upon approved community organizations and
emergency shelters in the County where street outreach is appropriate and a part of the
organization's operations and purpose. Subrecipients must comply with these policies and
procedures and all ESG regulations as they may be amended.
COLLIER COUNTY COMMUNITY AND HUMAN SERVICES
EMERGENCY SOLUTIONS GRANT 10
Subrecipient Shelter Organization (SSO)
Subrecipient Shelter Organizations are organizations that, by contract with the County,
provide ESG direct client services and receive funding from the County for said services.
Under its agreements with the County, SSOs will provide eligible street outreach, essential
services and/or emergency shelter operations as the County may approve while complying
with all requirements of the Emergency Solutions Grant. Salaries, and other operation
expenses are not subject to the ESG administration allowance. Street outreach and
Emergency Shelter costs are capped at sixty percent of ESG cost or the total of Emergency
Shelter funding approved by the County in 2010 prior to the amendment of the Emergency
Shelter Program into the Emergency Solutions Grant. The Subrecipient agreement shall
reference and enforce these policies and procedures and al federal requirements, as they
may be amended.
Support Network:
Examples include family, friends and faith -based or other social networks, both private non-
profit organizations such as SSOs and conventional organizations such as social services and
emergency medical assistance.
Temporary Living:
Residing in a facility for fewer than ninety (90) days for short-term assistance and between
ninety-one (91) days and twelve (12) months for medium-term assistance.
Unaccompanied Youth:
Unaccompanied Youth are less than twenty-five (25) years of age and homeless under other
Federal statutes and:
1. Have not had a lease, ownership interest, or occupancy agreement in permanent
housing during the sixty (60) days prior to the homeless assistance application; AND
2. Have experienced persistent instability as measured by two moves or more in the
preceding sixty (60) days; AND
3. Can be expected to continue in such status for an extended period due to special
needs or barriers.
4. Conflict of Interest
[24 CFR 576.4041
See Collier County Conflict of Interest Policy and Procedures
5. Eligible Activities
[24 CFR 576.100 — 576.109, as amended]
COLLIER COUNT' COMMUNITY AND HUMAN SERVICES
EMERGENCY SOLUTIONS GRANT 11
5.1 ESG General Principles
Eligible activities include short-term rental assistance, medium term rental assistance, rent
arrears, emergency shelters, street outreach and housing relocation and stabilization
services. Staff salaries related to carrying out eligible activities are also eligible and are not
capped by the administrative allowance.
Short term rental assistance shall mean not more than three (3) months of assistance.
Medium term rental assistance shall mean more than three (3) months and not more than
twelve (12) months assistance. Housing relocation and stabilization shall mean financial
assistance such as security and utility deposits, case management, legal services, credit
repair, moving costs, and housing search assistance. The total period for which any program
participant may receive rental assistance must not exceed twenty-four months including up
to six (6) months of rent arrearage during any three (3) year period.
Emergency shelters shall be facilities and organizations that provide shelter services to the
homeless or at risk for homelessness and function as Subrecipients under the County ESG
program. Services provided by Subrecipient Shelter Organizations must at least be for the
length of the term of the Subrecipient Agreement or the term funds are made available to the
SSO, whichever is greater.
Confidentiality shall be a condition of all Subrecipient awards and a focus of CHS staff and
agents in completing ESG services.
Coordination with the Continuum of Care and with members of the homeless or previously
homeless community shall be a condition of all Subrecipient awards and a focus for CHS staff
and agents.
Document control, reporting and records retention for five (5) years minimum shall be a
condition of all Subrecipient agreements and a primary concern of all CHS staff. Accurate
documentation of procurement, activity expenditures, eligibility, income, beneficiaries and
successful completion of services are critical to HUD reporting and to HMIS. Documentation
requirements may be modeled after the HOME program, except as provided for herein.
All Subrecipient agreements shall address matching requirements, eligible types of match,
and documentation and tracking required to claim dollar -for -dollar match.
CHS staff shall take all Subrecipient and direct County costs into consideration when verifying
the maximum funding for street outreach and shelters (including shelter renovations or
repairs) combined does not exceed sixty (60) percent of all ESG funding, or the amount of
Emergency Shelter Funding approved before the new rule took effect.
CHS staff shall take into consideration the administrative requirements of the ESG program in
all Subrecipients and staff task allocation and implementation. All funds must be obligated
(under contract, award) within one -hundred eighty (180) days from the start of the program
year. Expenditures must be completed within twenty-four (24) months of the start of the
COLLIER COUNTY COMMUNITY AND HUMAN SERVICES
EMERGENCY SOLUTIONS GRANT 12
program year. All Subrecipients receiving ESG funds must be paid by the County within thirty
(30) days of receipt of a complete request for payment from the Subrecipient. ESG funds
must be drawn and expend funds from each year's allocation not less than once each
quarter, subject to any Federal limitations on funds drawn down any calendar quarter or
year.
In the case of rental assistance, all participants in the program shall have a written lease for
rental assistance and the landlord shall have a rental agreement with the Subrecipient or the
County.
Rents shall not exceed HUD Fair Market Rents.
Program income, where generated with ESG funds, shall be used for matching requirements.
Services provided by ESG funds shall not be duplicated with services funded from any other
source. CHS staff and all Subrecipients shall take all feasible measures to ensure and
document non duplication of benefits provided by ESG funds.
The County and all Subrecipients shall utilize a centralized or coordinated system to assess
eligibility and needs of each case developed by the Continuum of Care, where available.
To the maximum extent possible, the County and all Subrecipients shall coordinate ESG
funded services with other essential service providers for the homeless or special needs
populations served by ESG funded programs as well as with mainstream service providers
such as health services, employment, education, youth programs and social services.
Where the need for termination of services arises due to noncompliance or ineligibility of a
participant in the program, formal written procedures will be followed in compliance with the
ESG program.
Minimum habitability standards shall be applied in considering any shelter space or housing
where ESG assistance will be provided, including Lead Based Paint, Housing Quality
Standards and State and Local Code requirements and to the maximum extent possible
Green Improvements.
In the case of renovation or rehabilitation of shelter space, if the cost of the renovation or
rehabilitation is more than seventy-five (75) percent of the value of the building before the
work, the facility addressed shall be maintained as a shelter for the homeless a minimum of
ten (10) years after completion of the work AND occupancy by the first homeless person or
family after the work is completed. In all other cases, the term of operation as a shelter for
the homeless shall be for a minimum of three (3) years after the work is complete AND the
facility is occupied by the first homeless person or family after the work is completed.
COLLIER COUNTY COMMUNITY AND HUMAN SERVICES
EMERGENCY SOLUTIONS GRANT 13
To the maximum extent possible, the County and Subrecipients shall assist participants in the
program to connect with and obtain other eligible services to assist the homeless and at risk.
To the maximum extent possible, the County and Subrecipients shall involve the homeless
and at risk in the ESG programs construction and operation through employment or volunteer
effo rts.
The County or Subrecipient must conduct an initial evaluation of applicants for ESG services
to determine eligibility and need and revaluate each participant not less than every three (3)
months for homeless prevention and not less than every year for rapid rehousing.
5.2 Homeless Prevention Services
Homeless Prevention Services are housing relocation and stabilization services and short -
and/or medium-term rental assistance necessary to prevent an individual or family from
moving into an emergency shelter. Homeless prevention must be provided in accordance with
housing relocation/stabilization requirements, short- and/or medium-term rental assistance
requirements, and written standards and procedures established under 24 CFR 576.400, as
amended.
Individuals or families defined as At -Risk of Homelessness and Category 2, imminent risk of
homeless, Category 3, homeless under other federal statutes, or Category 4,
fleeing/attempting to flee DV (where the individual or family also meets the criteria for
category 1) AND with an individual and family annual income, not exceeding thirty percent
(30%) AMI are eligible for homeless prevention assistance.
5.3 Rapid Re -Housing Assistance
Rapid Re -Housing Assistance is housing relocation and stabilization services and short and/or
medium-term rental assistance necessary to help an individual or family move as quickly as
possible into permanent housing and achieve stability in that housing. Rapid re -housing must
be provided in accordance with housing relocation/stabilization requirements, short- and/or
medium-term rental assistance requirements, and written standards and procedures
established under 24 CFR 576.400, as amended.
Individuals or families defined as Category 1, literally homeless, or Category 4,
fleeing/attempting to flee DV (where the individual or family also meets the criteria for
category 1) are eligible for assistance in rapid re -housing.
5.4 Housing Relocation and Stabilization Services
Rapid rehousing and homeless prevention services may include, at the County's discretion,
rent application fees, security and utility deposits, last month rent, utility payments, moving
cost, housing search and placement, case management, mediation, legal services, credit
repair, short-term or medium-term housing tenant based rental assistance, rent in arrears
and/or costs associated with HMIS requirements.
COLLIER COUNTY COMMUNITY AND HUMAN SERVICES
1
EMERGENCY SOLUTIONS GRANT 14 s
t
x,
1
CHS has set a maximum of up to three (3) months of short-term rental assistance and up to
twelve (12) months of medium-term assistance plus up to six (6) months of rental arrearage
during any three year (3) period of time for which a participant may receive these types of
assistance. Fund limits for this section will apply to the total assistance an individual receives,
either as an individual or as part of a family. Do not provide this assistance to a participant
who is receiving the same type of assistance through other public sources or those receiving
replacement -housing payments under the URA during the period covered by the URA
payments.
Use with other subsidies:
Financial assistance cannot be provided to a program participant who is receiving the same
type of assistance through other public sources or to a program participant who has been
provided with replacement housing payments under the URA, during the period of time
covered by the URA payments.
5.5 Rental Assistance Requirements and Restrictions
Provides program participants with up to three (3) months of short-term rental assistance or
twelve (12) months medium-term rental assistance plus up to six (6) months of rental
arrearage during any three year (3) period. Rental assistance must be tenant -based
assistance.
1. Tenant -based rental assistance.
A program participant who receives tenant -based rental assistance may select a
housing unit in which to live and may move to another unit or building and continue to
receive rental assistance, as long as the program participant continues to meet the
program requirements.
a. CHS requires that all program participants secure housing within Collier County for
the period in which the rental assistance is provided.
b. The rental assistance agreement with the owner must terminate and no further
rental assistance payments under that agreement may be made if:
i. The program participant moves out of the housing unit for which the program
participant has a lease;
N. The lease terminates and is not renewed; or
iii. The program participant becomes ineligible to receive ESG rental assistance.
iv. Project -based rental assistance is received by the participant from other
sources.
2. Tenant -based Rental Assistance Requirements:
a. Must meet compliance with Habitability Standards
b. Must meet compliance with Fair Market Rent (FMR)
i. Assisted units must be at or below FMR, for area and unit size, for rent plus
utilities.
ii. See "Rent Reasonableness and Fair Market Rent" section in this manual.
COLLIER COUNTY COMMUNITY AND HUMAN SERVICES
15
EMERGENCY SOLUTIONS GRANT
3. Rental Assistance Agreement and Lease Standards:
a. The rental assistance agreement must set forth the terms under which rental
assistance will be provided. See "Lease Agreement" section in this manual.
b. b. Each participant receiving rental assistance must have a legally binding, written
lease, between the owner and participant, for the rental unit, unless, the assistance
is solely for rental arrears. Rental -based rental assistance leases must have an
initial term of one year.
4. Cannot use with other subsidies:
a. No rental assistance can be provided to household receiving rental assistance from
another public source for the same time period, except for six (6) months of
a rrea rs.
b. Rental assistance may not be provided to participants who are currently receiving
replacement housing payments under the URA (Example: Persons living in public
housing units, using housing choice vouchers, or residing in project -based assisted
units cannot receive monthly rental assistance under ESG).
5. Late Payments:
a. The rental assistance agreement must contain the same payment due date, grace
period, and late payment penalty requirements as the program participant's lease.
b. Collier County Community and Human Services must make timely payments to
owners in accordance with the rental assistance agreement.
c. Collier County Community and Human Services will make late payments from non-
federal funds if Collier County is found to be in default of making timely payment.
Collier County is not responsible for paying late payment penalties that the tenant
incurs on their own behalf.
5.6 Emergency Shelter
Provides Subrecipients that operate an eligible emergency shelter funding for repairs and
renovations of shelter facilities and/or operations and maintenance of shelter facilities to
increase their quality and quantity available for the homeless.
a. Shelter Operations
To receive funding for operations a shelter must meet the definition herein, and
comply with all appropriate ESG regulations for habitability, case eligibility, health and
safety and shelter operations related to the ESG program. Activities related to Shelter
Operation may include, at the County's discretion, and subject to the Subrecipient
award agreement, maintenance, fuel, security, rent, equipment, insurance, utilities
and/or supplies needed for operation of the approved shelter. Essential services for
general operations may include salaries and expenses for case management, child
care, education, employment assistance, legal services, life skills training, mental
health services, outpatient health services, substance abuse treatment, transportation,
services for special populations and related ESG eligible operation expenses.
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b. Shelter Renovation and Repairs
The County may at its discretion, make available funding for renovation of eligible
shelter facilities. New construction is not eligible. Renovation and repair of shelter
facilities may include labor, materials, tools and related construction costs for health
and safety, code and housing quality standards. A scope of work must be included in
any funding request, with a summary description and list of activities and cost
estimate, from a qualified contractor or professional. Justification for each activity as it
relates to health and safety, code, housing quality standards and the ESG shall be
provided by the prospective applicant shelter operator/Subrecipient SSO.
5.7 Street Outreach
"Street Outreach" means essential services for meeting the immediate needs of unsheltered
homeless and connecting them with emergency shelter service, housing and/or emergency
health services. These may include engagement, transportation, case management and
related services. In general, the County shall rely on community based organizations and
subrecipients for street outreach, where funded by the County.
5.8 Ineligible Activities
These funds cannot be used to expand the number of beds in an existing shelter, to supplant
existing mainstream resources or for mortgage payments. Payments can only be made to
third parties, such as landlords; payments cannot be made to program participants. In
addition, an assisted property may not be owned by the County or affiliated organization of
the County.
1. ESG funds cannot be used for:
a. Continuum of Care coordinating expenses;
b. Pay for foreclosure prevention;
c. Pay rental assistance for rent to own/lease to purchase;
d. Provide prevention assistance to help those on Section 8 ;
e. Provide assistance (pay security deposits and/or utility deposits etc.) to those living
in subsidized housing;
f. Assist a household with their rent if they have a project -based voucher;
g. Assist individual(s)/households in transitional housing;
h. Set aside money for individual(s) who may be at risk of losing their job;
i. Assist the homeless or those at risk of becoming homeless to expunge and/or
pardon their criminal records or for re-entry advocacy to help ex -offenders get
jobs;
j. Pay rent bills from a previous address;
k. Pay utilities and/or rent for tenants renting a unit owned by a family member;
I. Mortgage payments or mortgage refinancing costs to make housing affordable;
m. Rental assistance payments cannot be made on behalf of eligible individuals or
families for the same period of time and for the same cost types that are being
provided through another federal, state or local housing subsidy program;
n. Motel/hotel Vouchers;
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o. Furniture (Grantees are encouraged to use existing community sources);
p. Pet Care;
q. Credit card bills or other consumer debt;
r. Car repair for program participants;
s. Regular non -emergency medical or dental care;
t. Work or education materials;
u. Clothing and grooming;
v. Entertainment activities;
w. Cash assistance to program participants;
x. Development of discharge planning programs in mainstream institutions such as
hospitals, nursing homes, jails, or prisons. However, persons who are being
imminently discharged into homelessness from such public funded institutions are
eligible to receive financial assistance through ESG;
y. Payment of licenses, certifications, and general classes (classes not specifically
related to these funds);
Z. Utility assistance for homeowners.
6. Citizenship Requirements and Verification
[Public Law 104-193 Title IV Sec. 400(7)]
Title IV of the Personal Responsibility and Work Opportunity Reconciliation Act of 1996
(PRWORA, also known as the Welfare Reform Act) prohibits the provision of non -exempted
"federal public benefits" to a non -citizen, who is not a "Qualified Non -Citizen." Collier County
chooses to follow the Federal classification in determining the eligibility of such non -citizens
for public assistance. In doing so, Collier County is considered to have chosen the least
restrictive means available for achieving the compelling governmental interest of assuring
that non -citizens be self-reliant in accordance with national immigration policy. Note: The
term "non -citizen" also refers to "alien." For the purposes of ESG, the terms are
interchangeable.
6.1 Use ESG funds to assist `Qualified Non -Citizens"
For purposes of ESG, the term `Qualified Non -Citizen" means a non -citizen who, at the time
the non -citizen applies for, receives, or attempts to receive a Federal public benefit is:
1. Lawfully admitted for permanent residence under the Immigration and Nationality Act;
OR
2. Granted asylum under section 208 of such Act; OR
3. Admitted to the United States as a refugee under section 207 of such Act; OR
4. Paroled into the United States under section 212(d)(5) of such Act for a period of at
least one (1) year; OR
5. Withheld from deportation under section 243(h) of such Act; OR
6. Granted conditional entry pursuant to section 203(a)(7) of such Act as in effect prior to
April 1, 1980.
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6.2 Eligibility [24 CFR Part 5, as amended]
1. General
a. All program participants must be assisted, as needed, in obtaining services and
financial assistance through other homeless and public assistance programs;
b. Program participants must lack financial resources and support networks needed to
obtain immediate housing or remain in existing housing and have no appropriate
subsequent housing options;
c. Each program participant receiving homelessness prevention or rapid rehousing
assistance may be required to meet regularly with a case manager (except where
prohibited by Violence Against Women Act and the Family Violence Prevention and
Services Act),
d. The case manager must develop an individualized plan to help each program
participant retain permanent housing after the ESG assistance ends.
e. Subrecipients of the County receiving funding for shelter operations shall be
responsible for all case management and qualification requirements and
maintaining all required documentation as described herein.
6.3 Eligibility Re -certification
Re -certification (re -assessment) occurs every (3) three months for those receiving Homeless
Prevention assistance or and annually for Rapid Re -Housing Assistance. Income must be at or
below thirty percent (30%) AMI for Homeless Prevention. Income must be at or below thirty
percent (30%) AMI for Rapid Re -Housing at the annual recertification. Subrecipients
receiving assistance for Shelter operations shall complete re -certifications in compliance with
these procedures and the ESG program.
7. Records
[24 CFR 576.500, as amended]
7.1 Retention
CHS staff is responsible for verifying and documenting eligibility of all ESG applicants prior to
providing assistance. CHS staff is responsible for maintaining this documentation in the ESG
participant case file. Retain all records pertaining to each fiscal year of ESG funds for the
greater of five (5) years or the period specified below. Substitute copies made by
microfilming, photocopying, or similar methods for the original records, if needed.
7.2 Confidentiality
Keep secure and confidential all records containing personally identifying information of any
individual or family who applies for and/or received ESG assistance. Do not make public the
address or location of any domestic violence, dating violence, sexual assault, or stalking
shelter project assisted under the ESG. Do not make public the address or location of any
housing of a program participant, consistent with state and local laws regarding privacy and
obligations of confidentiality.
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7.3 Documentation Standards
In general, there is an order of preference for all documentation types and projects must
document due diligence of efforts to obtain all documentation. Circumstances, as well as the
type of services or housing received, will affect the ability of intake workers/case managers
to obtain some forms of documentation. The order of priority among documentation is third -
party documentation first, intake worker/case manager observation second, and certification
by the individual or head of household seeking assistance third.
7.4 Third -party Documentation
Where it is available, third party documentation is the preferable form of documentation
(financial, homelessness, disability, etc.). Recordkeeping requirements allow already
available documentation, where it is available, as third -party documentation. Already
available documentation includes certification or other appropriate service transactions
recorded in a Homeless Management Information System (HMIS) or other database that
meet certain standards. Information recorded in an HMIS must retain an auditable history of
all entries, including the person who entered the data; the date of entry, and the change
made, and must prevent overrides of the dates when changes are made. Already available
documentation may also include discharge paperwork, to verify a stay in an institution,
shelter, or other facility.
For emergency shelters that require clients to be present every night to gain access to a bed
for just that night, CHS would expect to see certification by the individual or head of
household as the primary method of establishing homeless eligibility. CHS would also
consider a sign -in sheet, with a certification from the individual or head of household seeking
assistance, as meeting this standard. However, for permanent housing and nonemergency
services, such as employment assistance, CHS will expect to see third party documentation,
such as pay stubs, copy of recent bank statements, or filed tax documents.
7.5 Example of Documentation
Documenting a disability would not include participant self -certification, as disabilities would
have written documentation of some type. You could document a disability by:
1. Written verification of the disability from a licensed professional from the state to
diagnose and treat the disability and his or her certification that the disability is
expected to be long -continuing or of indefinite duration and substantially impedes the
individual's ability to live independently; OR
2. Written verification from the Social Security Administration; OR
3. The receipt of a disability check; OR
See "Appendices" section of this manual for the following information:
1. Homeless/At-Risk acceptable documentation requirements
2. Housing Options/Resources eligibility documentation requirements
3. Rapid Re -Housing Eligibility Documentation for Homeless Persons
4. Homelessness Prevention Eligibility documentation for Persons at -Risk of
Homelessness
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7.6 Intake/Case Manager Worker Observation
May include oral statements made by a social worker, case manager, or other appropriate
official at an institution, shelter, or other facility and documented by the case manager.
Where the intake worker/case manager is not able to obtain a written or oral statement from
a social worker, case manager, or other appropriate official at an institution, shelter, or other
facility, the intake worker/case manager may document his or her due diligence in
attempting to obtain a statement from the appropriate official in the case file.
If an oral statement is used, CHS requires a written certification by the person making the
oral statement. Use oral statements when third -party documentation is not available. The
Case Manager's written certification, may verify oral statements. Case Managers must still
document his or her due diligence in attempting to obtain the original verification.
7.7 Participant Self -Certification
Requires a written and signed document by the individual or head of household seeking
assistance attesting to the facts for which they are certifying.
7.8 Intake/Participant File
CHS will document all participant files using the forms provided by CHS as outlined on the
Participant File Checklist. Complete the Intake Assessment and Housing Plan. Files must also
contain case management notes.
1. Participant File
Collier County Community and Human Services is required to maintain all Financial
Records of their ESG participants and retain the participant's file information. Document
all participant files using the forms as outlined on the Participant File Checklist. Complete
the Intake, Assessment, and Housing Plan. Place a copy of these documents in the
participant's file. Files must also contain case management notes.
7.9 Client Eligibility Forms for Rental Assistance Program
1. Release of Information
Each HH member, age eighteen (18) or older, with a copy in file, must sign a release of
Information form. Per HMIS procedure, general releases are not allowed.
2. Assessment
The CHS Case Managers shall conduct a complete, comprehensive housing assessment
with the HH. The assessment will function as the basis for creating the "Housing Plan"
which serves as the foundation for resource coordination and resolution of the housing
crisis. Each HH should have a copy of the screening assessment in the client file. Housing
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assessments may be completed through HMIS and a printed, hard -copy kept in the client
file.
3. Verification of U.S. Citizenship or Lawful Resident
ESG assistance is available only to individuals who are US citizens, US nationals, or
qualified non -citizens that have eligible immigration status. At least one family member
must be a citizen, national, or non -citizen with eligible immigration status, in order for the
family to qualify for assistance. A copy of documentation of citizenship must be in the
client file.
4. Identification (required for all household members)
There must be documentation of identification for all HH members, in the client file,
whether receiving case management and/or financial assistance. Documentation must be
an original:
a. Driver's license
b. Social Security card
c. Medicaid Card (as a last resort for children only)
d. Birth certificate
e. Passport
f. Naturalization papers
g. Church -issued baptismal certificate
h. U.S. military discharge papers (DD -214)
i. Adoption papers
j. Department of Human Serviced ID (for children only)
k. Custody agreement
I. Affidavit of parentage
The CHS Case Manager must complete the Homeless Certification or At -Risk of
Homelessness Certification indicating current living situation and provide the appropriate
documentation as indicated on the form. A copy of this certification must be in the client
file. Valid proof of homelessness is needed from one of the following sources:
a. Agency — this documentation should contain the letterhead of the assisting agency,
and the dates of service. Documents such as court ordered eviction notice and
utility shut-off notices are accepted as proof.
6 Disability Certification
a. Disability certification can be used to prioritize those eligible for Rapid Re -
Housing assistance.
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7. Staff Affidavit of Eligibility/Conflict of Interest for ESG
The CHS Case Manager must sign the Staff Affidavit certifying that the HH meets all
requirements to receive ESG assistance and that all of the information provided is true
and complete to the best of their knowledge. It further certifies that the HH receiving
assistance has not resulted, nor will result, in a personal or financial interest or benefit for
the staff person or anyone with whom they have family or business ties (i.e., conflict of
interest).
8. Verification Tracking of Income
Case Manager must record all attempts, such as phone logs, email correspondence, and
copies of certified letters, etc., to obtain required verifications in the order specified. Staff
must provide an explanation detailing outcomes, including obstacles, on the form, if
utilizing verification out of the hierarchy sequence.
All sources of HH income, for all adult members, must be verified and documented at
intake and every three (3) months for homeless prevention and annually for rapid re-
housing, to determine program eligibility, with a copy kept in the client file. To be eligible
for assistance, gross HH income must be at or below thirty percent (30%) AMI for the
County. Some examples of common acceptable documentation:
a. Earned Income — pay stubs, previously filed taxes, bank statements, etc.
b. Unearned Income — statements from government official/agency, unemployment or
disability pay stubs, most recent benefit or disability income notice from agency.
9. Request for Verification of Income
If HH income cannot be verified with third -party source documents, provided by the client,
Case Manager will make attempt to acquire the income information from income source
(i.e. employer, bank, etc.)
10. Calculation Worksheet
The Calculation Worksheet must be completed and a copy kept in the client file, at intake,
every three (3) months for homeless prevention and annually for rapid re -housing
assistance, to determine eligibility for ESG assistance. To be eligible, the gross annual HH
income must be at or below thirty percent (30%) AMI. Income is annualized to project
gross annual income; there are no allowances/deductions from the HH gross income.
7.10 Financial Assistance Eligibility Forms
1. Housing Plan
A Housing Plan must be completed for all program participants that receive a housing
assessment and are determined eligible for services. The Housing Plan is intended to be a
guide for both the HH and the service agencies. Keep a copy of the Housing Plan in the
client's file.
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2. Copy of signed Lease/Rental Agreement
A lease is required for HH receiving financial assistance. All HH members must be listed on
the lease/rental agreement and a copy must be maintained in the client file. For HH
moving into a new unit, the unit must meet habitability standards before the HH moves
in. For HH already residing in a unit, the unit must meet habitability standards before
financial assistance can be provided.
If rental and utility arrearages are paid, the participant must have had a valid lease in
place covering the arrearage period. The rental arrearage amount paid each month cannot
exceed the FMR. If the Landlord agrees to lower the rent to comply with the FMR, a new
lease or lease addendum must be signed stating the new rental amount and a copy placed
in the file. The rent amount charged after the household's leasing assistance has ended is
between the landlord and the tenant.
3. Utility Arrearages from a Previous Address for Re -housing Participants
Utility arrearages for a previous address may be made, regardless if it was not the
household's last address; however, the following guidelines must be followed:
a. If the utility arrearage is over the $850 maximum, the case manager will work with
the utility company to set-up a payment plan between the household and the utility
company and/or ask the utility company to forgive the debt.
b. Utility arrearage payments cannot exceed $850;
c. Before making payment for utility arrearages, the case manager must document in
the participant's file, with written documentation from the utility company, that by
paying a specified amount, again up to $850, the utilities will be turned on for the
household by the utility company at the new address.
4. Housing Habitability Standards
All units must meet Habitability standards before financial assistance can be provided
(e.g., rental arrearages, leasing assistance, security deposits). Landlords and tenants
must be notified of the date and time of the inspection and the tenant, landlord or an
adult representative must be present at the housing unit during the inspection. A
completed copy of this form must be kept in the client's file. If water/utilities are not on at
the time of initial inspection, a follow-up inspection must be done within ten (10) days of
the water/utilities being turned on. (See "Habitability Standards" section of this manual
for more information)
5. Inspection Deficiencies Notice
If a unit fails to pass a Habitability inspection, the owner must be notified, in writing, of
the specific deficiencies and the necessary corrective action must be completed within a
specific timeframe. Landlords and tenants should be given a reasonable period of time
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(e.g., twenty-four (24) hours for emergency conditions or thirty (30) days for less serious
conditions) to correct the deficiencies.
6. Proof and Assessment of Lead Based Paint (LBP) - Pamphlet, Protect Your Family from
Lead in Your Home
All HH must be provided a copy of the HUD pamphlet. The LBP pamphlet may be
downloaded from HUD's LBP website:
http://portal.hud.gov/hudportal/HUD?src=/program offices/healthy homes/healthyhomes/lead
7. Owner Certification of Lead -Based Paint
LBP inspection is required for ESG assistance for properties built before 1978, and if a
child age six (6) or younger or a pregnant woman will be residing in the unit. The
inspection may be visual; however, if the child age 6 or younger has been identified with
an Identified Environmental Intervention Blood Lead Level, the inspection must be done
by a Certified LBP Risk Assessor. All HH must be provided with the HUD pamphlet, Protect
Your Family from Lead in Your Home. A copy of this certification must remain in the client
file.
8. Summary Notice of LBP Risk Assessment
If a LBP inspection is deemed required to be performed by a Certified LBP Risk Assessor,
the Risk Assessor must complete this form summarizing his/her assessment of the LBP
in/outside the home. A List of Certified LBP Risk Assessor can be found at your local
County Health Department. A copy of this assessment must remain in the client file.
9. Disclosure of Information of LBP
Each HH must sign and date the top portion of this form to certify that they received the
pamphlet and a copy of the certification kept in the client file. If a child age six (6) or
younger or a pregnant woman will be residing in the unit, the second portion of the form
must be completed and signed by the owner of the unit. A copy of this form must remain
in the client file.
10. Mediation
Verification that Mediation assistance is necessary for client to obtain/keep housing is
required. These can include, for example, eviction or late rent payment notices and letters
or emails between the landlord and tenant in dispute requesting meditation.
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8. Case Management
[24 CFR 576-401, as amended]
8.1 Strength -Based Case Management
The relationship between the case manager and the family is one of advocacy and
collaboration. The individual family's strengths and goals are identified. The case manager
works with the family to achieve short- and long-term goals, helping them access the
necessary services. Although housing is usually the primary goal, this cooperative
relationship addresses counseling, education, employment, and life skills goals.
1. Description:
a. Strengths -Based Practice assesses the inherent strengths of a person or family, and
then builds on them.
b. Strengths -Based practice uses peoples' personal strengths to aid in recovery and
empowerment.
c. Reframing personal perception to find good even in the worst situation.
2. Purpose:
a. Empowering alternative to traditional therapies which typically describe family
functioning in terms of psychiatric diagnoses or deficits.
b. Avoids the use of stigmatizing language or terminology which families use on
themselves and eventually identify with, accept, and feel helpless to change. It is at
odds with the "victim identity" -- epitomized in popular culture by the appearance
of individuals on television or talk radio sharing intimate details of their problems --
which is inherently self-defeating.
c. Fosters hope by focusing on what is or has been historically successful for the
person, thereby exposing precedent successes as the groundwork for realistic
expectations.
d. Inventories (often for the first time in the person's experience) the positive building
blocks that already exist in his/her environment that can serve as the foundation
for growth and change.
e. Reduces the power and authority barrier between the person and therapist by
promoting the person to the level of expert in regards to what has worked, what
does not work, and what might work in their situation.
f. Reduces the power and authority barrier between person and therapist by placing
the therapist in the role of partner or guide.
g. Families are more invested in any process where they feel they are an integral part.
8.2 Functions of Case Management
All rental assistance participants must be case managed as defined by the following services:
1. Using a centralized or coordinated assessment system; AND
2. Conducting initial evaluation, including verification and documentation of eligibility;
AND
3. Counseling; AND
4. Developing, securing and coordinating services, and obtaining Federal, State, and local
benefits; AND
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5. Monitoring and evaluating participant's progress in the program; AND
6. Developing an individualized housing and service plan; AND
7. Assuring the protection of program participants' rights.
8.3 Intake
The initial point of contact includes prioritizing households based on the severity of their
housing crisis and targets the most appropriate response. The intent is to discern primary
need and the urgency of the need.
1. Those households applying will be screened either by phone or in person.
2. Households who are presented with immediate safety issues will be re -directed
appropriately (e.g. Domestic Violence Support Services or 911.)
3. Intakes are required to determine primary issues.
4. If the intake concludes there is not an immediate housing need (but other needs are
present), households will be referred to, the appropriate resource to address the need
(e.g. food assistance, mental health, etc.), and a housing plan is not necessary.
5. If the intake concludes there is an immediate housing need, households will proceed to
a full housing assessment or be scheduled for a housing assessment within two
business days, if possible.
6. Sharing of participant information within HMIS between agencies.
8.4 Housing Assessments
Depending on the urgency and priority identified in the intake, the ESG program will conduct
a comprehensive assessment with the household. The assessment, at a minimum, will
identify the housing needs of the household. The assessment will function as the basis for
creating a housing plan, which serves as the foundation for resource coordination and
resolution of the housing crisis. It will require staffing familiar with housing resources, with
the local housing market, and with services.
1. Case Managers/Intake Workers may utilize the assessment tool, focusing on issues
related to obtaining and maintaining housing.
2. Assessments will be conducted in person.
3. Case Managers/Intake Workers will identify the most appropriate resources for which
the household may be eligible and provide this information to the household both
verbally and in a written form as part of the Housing Plan.
8.5 Housing Plan
A Housing Plan must be completed for all individuals that receive a housing assessment and
are determined eligible for services. If the household does not meet program eligibility, e.g.
over income, a housing plan does not need to be done. Upon their development and
implementation, ensure that housing assessments are consistent with written standards and
the Collier County Continuum of Care coordinated system.
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The Housing Plan is intended to be a guide for both the household and the service agencies.
Housing Plans must be framed to include:
1. A focus on obtaining or maintaining housing;
2. Defined goals, outcomes and timelines, as well as documentation of frequency of
meetings for follow-up;
3. An identification of needed community resources;
4. Referrals to mainstream services, as needed;
5. Budget education and tenant education;
6. An attached copy of the housing assessment
Intake, Assessment, and Housing Plan are accomplished with various standardized
forms and a copy of these forms must be maintained in the participant file.
8.6 Occupancy Standards
Occupancy standards must comply with HQS requirements and outline how the number of
bedrooms required by the household will be determined. The following basic standards can be
modified to take into consideration specific household composition and circumstances (i.e.,
pending child custody cases, chronic illnesses, family member who is absent most of the
time).
1. No more than two persons are required to occupy a bedroom;
2. Persons of different generations (i.e., grandparents, parents, children), persons of the
opposite sex (other than spouses/couples) and unrelated adults are not required to
share a bedroom;
3. Children of the same sex (regardless of age) and couples co -habiting (whether or not
legally married) must share the same bedroom for purpose of assigning the number of
bedrooms;
4. A live-in care attendant who is not a member of the family is not required to share a
bedroom with another household member;
5. Individual medical problems (i.e., chronic illness) sometimes require either separate
bedrooms for household members who would otherwise be required to share a
bedroom or an extra bedroom to store medical equipment;
6. In most instances, a bedroom is not provided for a family member who will be absent
most of the time, such as a member who is away in the military.
7. Occupancy standards are used to provide consistent criteria for determining the unit
size for which the household is eligible and thus, the amount of assistance to be
provided. Fair housing rules permit a household to select smaller units that do not
create seriously overcrowded conditions. A tenant may select a larger unit if it meets
the FMR for the actual number of bedrooms for which they are eligible according to the
eligibility guidelines. Tenants are not allowed to give the landlord additional funds for
larger units.
a. Undersized Units: If a family elects to occupy a unit with fewer bedrooms than
specified in the Occupancy Guidelines, the FMR is based on the actual number of
bedrooms;
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b. Oversized Units: If a family elects to occupy a unit with more bedrooms than
specified in the Occupancy Guidelines, the FMR is based on the number of
bedrooms specified in the Occupancy Guidelines.
c. If an additional bedroom is required for an individual who would normally be
required to share a room, the reason must be documented in the file. For example:
If an additional room is needed because of a medical condition, documentation may
be a note from their doctor; otherwise, if the case manager determines an
additional room is needed (medical condition, care -giver, medical equipment etc.)
the case manager must document the reason in the case management notes.
d. In cases where college students and children staying only for weekends etc., the
amount of time spent in the unit should be taken into consideration before
assigning additional bedroom(s). ESG assistance is short-term and a smaller unit is
acceptable if it does not create serious overcrowding; a living room can be counted
as a sleeping room. If student/children will be in the unit the majority of the time
and future rent will not be a burden, then an additional bedroom can be assigned.
e. A separate bedroom cannot be issued for an unborn child. Once the baby is born a
second bedroom can be issued unless the baby has an older, same sex sibling who
has already been issued a bedroom.
f. Lease Agreements [24 CFR 576.106, as amended] A lease must be in place and the
program participant must be on the lease in order to use ESG funds for the rent or
security deposit. Do not assist an individual renting from a friend or relative if a
legal lease is not in place. In cases where an individual is renting a unit from a
friend or relative and a legal lease is in place, programs providing assistance must
ensure that the arrangement is not in violation of the conflict of interest provisions
outlined in Collier County's Conflict of Interest Policies and Procedures (e.g. the rent
charged and the terms of the lease must be the same for the participant as they
are for other tenants renting comparable units).
8.7 Use with Other Subsidies
Except for a one-time payment of rental arrears on the tenant's portion of the rental
payment, do not provide rental assistance to a program participant who is receiving tenant -
based rental assistance, or living in a housing unit receiving project -based rental assistance
or operating assistance, through other public sources. Do not provide rental assistance to a
program participant who receives replacement -housing payments under the URA during the
time covered by the URA payments.
9. Rent Reasonableness and Fair Market Rent
[24 CFR 888 & 24 CFR 982.507, both as amended]
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Providing rental assistance requires understanding and adherence to both Fair Market Rents
(FMRs) and rent reasonableness standards, to determine whether to assist a client with
short -or medium-term rental assistance. Provide short -and medium-term rental assistance
only when the rent, including utilities, for the housing unit does not exceed FMR and complies
with HUD's standards for Rent Reasonableness.
"Gross Rent" is the sum of the rent paid to the owner and, if the tenant pays separately for
utilities, the monthly allowance for utilities established by the public housing authority for the
area in which the housing is located. For purposes of calculating the FMR, utilities include
electricity, gas, water and sewer, and trash removal services but not telephone, cable or
satellite television service, or internet service. If the owner pays for all utilities, then gross
rent equals the rent paid to the owner.
"Rent Reasonableness" is a reasonable rent when compared to other units of similar location,
type, size, and amenities within the community.
1. Do not provide rental assistance if the rent exceeds the Fair Market Rent (FMR), or
does not comply with HUD's standard of rent reasonableness.
2. Determine and document rent reasonableness for all units receiving ESG rental
assistance (including arrears) and/or security deposit assistance.
3. This requirement applies to both homelessness prevention and rapid re -housing
assistance.
9.1 Determining if Rent is Acceptable for ESG Rental Assistance
Whether a household is seeking to maintain its current housing or relocate to another unit to
avoid homelessness (Homelessness Prevention), or exiting homelessness into new housing
(Rapid Re -Housing), the process for determining acceptable rent amounts is the same:
1. First compare the gross rent for the current or new unit with current FMR limits, which
are updated annually.
2. If the units' gross rent is at or below FMR, next use current data to determine rent
reasonableness.
If the gross rent is at or below both the FMR and the rent reasonableness standard for a unit
of comparable size, type, location, amenities, etc., provide ESG funds to pay the rent amount
for the unit.
If the gross rent for the unit exceeds FMR or rent reasonableness standard do not use ESG
funds for any portion of the rent, even if the household is willing and/or able to pay the
difference. However, because the FMR and rent reasonableness requirements apply only to
rental assistance, ESG funds may be used:
1. to pay for financial assistance and services to help the eligible program participant stay
in the unit, or
2. to pay for financial assistance and services to locate and move to a different unit that
meets the rent reasonableness standard and is at or below FMR and pay rental
assistance in that unit.
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Rent reasonableness and FMR requirements do not apply when a program participant
receives only financial assistance or services under Housing Stabilization and Relocation
Services. This includes rental application fees, security deposits, an initial payment of "last
month's rent," utility payments/deposits, and/or moving costs, housing search and
placement, housing stability case management, landlord- tenant mediation, legal services,
and credit repair. (Note: "Last month's rent" may not exceed the rent charged for any other
month; security deposits may not exceed two (2) months' rent.)
9.2 Calculating the GROSS RENT AMOUNT
To calculate the gross rent of a unit tested by the FMR standard:
Total contract rent amount of the unit
Any fees required for occupancy under the lease (excluding late fees and pet fees)
Monthly utility allowance (excluding telephone) established by local PHA
Gross Rent Amount
9.3 What is the FMR Requirement?
HUD establishes FMRs to determine payment standards or rent ceilings for HUD funded
programs that provide rental assistance, which it publishes annually for 530 metropolitan
areas and 2,045 non -metropolitan county areas. Federal law requires that HUD publish final
FMRs for use in any fiscal year on October 1—the first day of the fiscal year (FY). Find FMRs
for each fiscal year at HUD's website at: www.huduser.org/portal/datasets/fmr.htm1.
Click on the current "Individual Area Final FY20 FMR Documentation" link.
This site allows CHS staff to search for FMRs by selecting their state and county from the
provided list. The site also provides detailed information on HUD's calculation for the FMR for
each area.
When using ESG funds for rental assistance CHS staff must consult the most current FMR
published for their geographic area and document FMR for all units.
To calculate the gross rent for purposes of determining whether it meets the FMR, consider
the entire housing cost. This includes rent and the cost of utilities that must, according to the
lease, be the responsibility of the tenant. Utility costs may include gas, electric, water, sewer,
and trash. However, telephone, cable or satellite television service, and internet service are
not included in FMRs, and are not allowable costs under ESG. The FMR also does not include
pet fees or late fees that the program participant may accrue for failing to pay the rent by
the due date established in the lease.
HUD sets FMRs to ensure that a reasonable supply of modest but adequate rental housing is
available to HUD program participants. To accomplish this objective, FMRs must be both high
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enough to permit a selection of units and neighborhoods and low enough to serve as many
low-income families as possible.
Note: Once a unit is determined to meet the FMR and rent reasonableness requirements, use
ESG funds to pay for the actual utility costs. Use the utility allowance calculation only to
determine whether the unit meets the FMR standard.
9.4 Outcome Performance Reports
The Project Outcome Performance Matrix Report is due semi-annually.
Reporting Period Submission Deadline
October 1st - March 31st April 30th
April 1st - September 30th October 31st
9.5 Quarterly Progress Reports
1. Progress Reports are submitted by the CHS and each subrecipient.
2. Data for participants served is entered into the HMIS system.
3. Domestic Violence grantees utilize the alternative system for reporting, such as ALICE.
4. Progress Reports are submitted quarterly, due by the end of the month following the
end of the quarter (see schedule below).
5. The CHS report must be signed by the Division Director or Authorized Designee.
6. SSO reporting shall be governed by the subrecipient agreement. SSO reporting must
be complete and timely so that CHS can complete these regular reports for HUD.
9.6 ESG Quarterly Progress Report Schedule
Quarter
Reporting Period
Submission Deadline
1st quarter
October 1st - December 31st
January 31st
2nd quarter
January 1st - March 31st
April 30th
3rd quarter
April 1st - June 30th
July 31st
4th quarter
July 1st - September 30th
October 31st
CHS staff must submit a final Cumulative Report covering period October 1st -
September 30th. This report is due by October 31st.
9.7 Other Federal Requirements
CHS must comply with the following other federal requirements:
Fair Housing Act; Uniform Administrative Requirements; Nondiscrimination in Federally
Assisted Programs; Age Discrimination Act; American's with Disabilities Act; Equal
Employment Opportunity Programs; Minority Business Enterprises; Women's Business
Enterprise; Drug Free Workplace; Debarred, Suspended, Ineligible Contractors; Affirmative
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Outreach; Section 6002 of the Solid Waste Disposal Act, as amended by the Resource
Conservation and Recovery Act.
10. Termination
[24 CFR 576.402, as amended]
The policies and/or procedures should be readily available to program participants either in
written information or by posting the policy in a public place. It is important to effectively
communicate these policies and/or procedures to households and ensure that they are fully
understood.
If a program participant violates program requirements, CHS may terminate the assistance in
accordance with a formal process established by CHS that recognizes the right of individuals
affected. Exercise judgment and examine all extenuating circumstances in determining when
violations warrant termination so that you terminate a program participant's assistance ONLY
in the most severe cases.
To terminate ESG program services to a program participant, a formal process is required
and must consist of:
1. Written notice to the program participant containing a clear statement of the reasons
for termination;
2. A review of the decision, in which the program participant is given the opportunity to
present written or oral objections before a person other than the person (or
subordinate of that person) who originally made or approved the termination decision;
AND
3. Prompt written notice of the final decision to the program participant.
Termination does not bar CHS from providing further assistance, later, to the same family
or individual.
11. Appeals and Hearings
[24 CFR 576.402(a), as amended]
See Collier County Appeal process Policy and Procedures
12. HMIS and Reporting Requirements
[24 CFR 121, 24 CFR 576.107, 24 CFR 576.400(f), as amended]
ESG requires participation in HMIS, or a comparable database, and must follow all state and
federal laws governing HMIS, including:
1. Collecting informed written consent from program participants,
2. Not denying service based solely on program participant refusal to provide data to an
HMIS,
3. Protecting program participant confidentiality,
4. Not collecting, in HMIS, personally identifying information from program participants
that are victims of domestic violence; however, use of another comparable database is
acceptable,
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5. Using the HMIS as a tool to evaluate individuals and families applying for or receiving
homelessness prevention or rapid re -housing assistance;
6. Conducting the initial evaluation through HMIS, including verifying and documenting
eligibility, for individuals and families applying for homelessness prevention or rapid
re -housing assistance;
7. Developing, securing, and coordinating services and obtaining Federal,
State, and local benefits;
8. Monitoring and evaluating program participant progress;
9. Providing information and referrals to other providers within HMIS guidelines;
10.Developing an individualized housing and service plan, including planning a path to
permanent housing stability;
11.Conducting re-evaluations required through HMIS, and
12.Other requirements defined in RCW 43.185C.030, 43.185C.180, and VAWA
Reauthorization Section 605.
Please note that households should remain in the program(s) in HMIS, for which they were
initially enrolled, (Homeless Prevention or Rapid Re -housing) throughout their term of
service.
The HMIS standards require that CHS enter income sources and amounts and non-cash
benefits received in the past thirty (30) days during three points in time:
1. at entry into program
2. at least once every three (3) months or annually, depending on the re -assessment
period
Do not use this amount documented through this calculation to determine eligibility, but
rather use it to show that the household does lack resources to maintain housing.
12.1 Reporting Requirements
CHS will compile data for ESG reporting using HMIS. Enter data at the time of service, data
completeness and integrity is key element to successful use of HMIS. Programs should
prioritize data quality and reporting.
12.2 Regular Reports
CHS and Subrecipients will submit program participant reports by the end of the month
following each quarter end — October 15, December 15, March 15, and June 15.
12.3 Personal Identifying Data
Individually identifying information for or about an individual including information likely to
disclose the location of a victim of domestic violence, dating violence, sexual assault, or
stalking, could include:
1. A first and last name;
2. A home or other physical address;
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3. Contact information (including a postal, e-mail or Internet protocol address, or
telephone or facsimile number);
4. A social security number; and
5. Any other information, including date of birth, racial or ethnic background, or religious
affiliation that, in combination with any other non -personally identifying information,
would serve to identify any individual collecting "non -identified" client records.
12.4 Data Entry for "Non -Identified" Client Records
1. Leave the "Name" fields NULL (blank). Do not write in names such as
"Anonymous" or "Refused" as that will compromise data quality at the state level.
2. If there are no personal identifiers for a client record, there needs to be an
"Agency Unique ID" of some sort created and stored in the system that can be used by
the agency to access the record later (and should not be an algorithm of elements that
can lead to the client's identification).
3. Enter an approximate year of birth - subtract or add one to three years to the actual
year of birth.
4. Enter "Refused" for gender, race, and ethnicity when the real answers to those
questions, in combination with other data, can potentially lead to identification of the
client.
5. Enter any additional answer to the universal, program -specific and optional data
elements (from the March 2010 HMIS Data Standards) only if the answers to those
questions, in combination with other data, will not lead to the identification of the
client.
6. Program Entry Date, Program Exit Date and Service Date are generally required unless
you use those elements in combination with other elements to identify the client. If
this is the case, please enter an approximate Program Entry Date, Program Exit Date
and Service Date by adding one to three months to the actual dates and keeping the
"Length of Stay" (the number of days between program entry and program exit)
consistent with reality. Keep the approximate service date, if used, within the actual
service date's reporting period.
12.5 Electronic Confidentiality
Electronically collect client information for the limited purpose of administering ESG in
accordance with the rules and regulation on HMIS. The following guidelines apply to the
use of a computer for the purposes of confidentiality:
1. The computer terminal(s) used must be located in a secure location, limiting access to
only those persons who have a legitimate interest in and are responsible for viewing
client records.
2. The computer monitor must be cleared, or a screen saver activated; immediately after
accessing a client record.
3. The computer terminal must be on a "locked" mode or turned off if the terminal is
unattended.
4. Access to HMIS shall be given to authorized staff persons and only insofar as access is
required for performing the work required, pursuant to ESG.
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Emergency shelter generally shall mean a Subrecipient Shelter Organization (SSO) whose
purpose is to provide temporary shelter for the homeless paid for by charitable
organizations, or federal, state and/or local government programs, which do not require
leases or occupancy agreements.
Emergency Shelter funds may be used for renovation of emergency shelter facilities and
the operation of those facilities, as well as services for the residents, including case
management, child care, education, employment assistance and job training, legal
services, mental health services, substance about treatment, transportation and services
for special populations.
13.1 SSO Activities
1. Personnel costs for ESG eligible activities defined herein.
2. Utilities for an approved shelter facility.
a. Electric, trash removal, and water and sewer costs to operate shelter facility.
3. Food preparation by the Shelter for participants.
4. Cost to maintain the Shelter physical facilities including minor repairs and servicing of
appliances and equipment.
5. Insurance costs for the Shelter facilities.
6. HUD Environmental Review
a. Required environmental review of project will be conducted before project can
begin.
7. Maintain documentation on all households served in compliance with
24 CFR 576.500 and as described herein.
a. Provide quarterly reports on meeting an ESG objective.
b. Provide Environmental Review Assessment.
c. Submit invoices to CHS for environmental, if applicable.
8. ESG Documentation Requirements for full compliance with these policies and
procedures and the ESG program as described herein similar to those for
homelessness prevention and rapid re -housing, including but not limited to evaluation
and revaluation of cases, income qualification, documentation of eligible expenditures,
termination documentation for any cases, documentation of coordination with other
available services, evidence of confidentiality of case files, tracking and expenditure of
program income, evidence of security lien on the facility requiring the ESG assisted
facility to operate as a shelter for the homeless for a minimum of three (3) years,
documenting minimum habitability standards and documentation of coordination with
the Continuum of Care.
Activities carried out with ESG funds will contribute to a program designed to be the first
step in a continuum of assistance to enable homeless individuals and families to move
toward independent living as well as prevent homelessness, as defined in 24 CFR Part 576
(Subpart B Eligible Activities 576.21).
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13.2 ESG Conditions
A SSO operator of an eligible emergency shelter is responsible for full compliance with
these policies and procedures, the Subrecipient Agreement and all other regulatory
requirements, as they may be amended from time to time. In summary;
1.
A SSO must deliver to CHS for approval a detailed program schedule for
the
completion of key milestones for the program, including the environmental review.
2.
A SSO must have the environmental requirement cleared by the CHS prior to
the
incurrence of costs on activities that would limit the choice of reasonable alternatives.
3.
Payment for eligible shelter activities outlined in the agreement shall be
by
reimbursement and shall be based upon submittal of appropriate forms
and
documentation, as governed by the Subrecipient Agreement.
4.
The following resolutions and policies must be adopted by a SSO's governing body
prior to the distribution of ESG funds.
a. Affirmative Fair Housing Policy
b. Affirmative Fair Housing Marketing Plan
c. Procurement Policy, including Code of Conduct
d. Affirmative Action Plan
e. Conflict of Interest Policy
f. Equal Opportunity Policy
g. Residential Anti -displacement and Relocation Policy
h. Sexual Harassment Policy
i. Procedures for meeting the requirements set forth in Section 3 of the Housing
and
Urban Development Act of 1968, as amended (12 U.S.C. 794 1 u)
j. Procedures for meeting the requirements set forth in Section 504 of
the
Rehabilitation Act of 1973, as amended (29 U.S.C. 794)
13.3 Additional Conditions and Compensation
In the event of curtailment or non -production of ESG funds, the financial sources
necessary to continue to pay the SSO all or any portions of the awarded funds will not be
available.
13.4 General Conditions
General Compliance: a SSO shall comply with the requirements of Title 24 of the Code of
Federal Regulations, Part 576, the U.S. Housing and Urban Development regulations
concerning HEARTH Act. A SSO also agrees to comply with all other applicable Federal,
state and local laws, regulations, and policies governing the funds provided under this
contract. These include, but are not limited to Section 3 requirements, HUD environmental
requirements, minority and women hiring goals, Equal Employment Opportunity, Civil
Rights, Fair Housing, Americans with Disabilities, Uniform Administrative and Financial
requirements, Lead Based Paint Requirements, Historic Preservation, Drug Free
Workplace, Audit requirements, Uniform Relocation Act. Records Retention, Public
Records, Procurement requirements and Conflicts of Interests. A SSO also agrees to utilize
ESG funds to supplement rather than supplant funds otherwise available.
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13.5 Administrative Requirements
1. Examination of Records
SSOs shall maintain sufficient records in accordance with 24 CFR 576.500 to determine
compliance with the requirements of the Subrecipient Agreement, the ESG Program
and all other applicable laws and regulations. Upon completion of all work
contemplated under the Subrecipient Agreement copies of all documents and records
relating to this Agreement shall be surrendered to CHS, if requested. In any event, the
SSO shall keep all documents and records in an orderly fashion, in a readily accessible,
permanent and secured location for five (5) years. This documentation shall include,
but not be limited to, the following documentation and recordkeeping:
a. A SSO shall maintain all records by the Federal regulation specified in 24 CFR
576.500
b. A SSO shall keep and maintain public records that ordinarily and necessarily would
be required by the County
c. All reports, plans, surveys, information, documents, maps, books, records and
other data procedures developed, prepared, assembled, or completed by a SSO for
the purpose of the Subrecipient Agreement
d. Client data demonstrating client eligibility for services provided following
confidentiality as required by 24 CFR 576.500(x)
e. Documentation showing that ESG grant funds were spent on allowable costs in
accordance with the requirements for eligible activities under 24 CFR 576.101
through 576.109 and the cost principles in OMB Circulars A-87 (24 CFR Part 225)
and A-122 (2 CFR Part 230).
f. Documentation supporting adherence to the accounting principles and procedures
required therein, utilize adequate internal controls and maintain necessary source
documentation for all costs incurred
g. A SSO must develop and implement written procedures for confidentiality to
ensure:
i. All records containing personally identifying information (as defined in HUD's
standards for participation, data collection, and reporting in a local HMIS) of any
individual or family who applies for and/or receives ESG assistance will be kept
secure and confidential;
ii. The address or location of any domestic violence, dating violence, sexual
assault, or stalking shelter project assisted under the ESG will not be made
public, except with written authorization of the person responsible for the
operation of the shelter; and
iii. The address or location of any housing of a program participant will not be made
public, except as provided under a pre-existing privacy policy of a SSO and
consistent with state and local laws regarding privacy and obligations of
confidentiality; and
iv. The confidentiality procedures of the SSO must be in writing and must be
maintained in accordance with 24 CFR 576.500(x).
V. Disclosure — SSOs should understand that client information collected under the
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Subrecipient Agreement is private and the use or disclosure of such information,
when not directly connected with the administration of the County or SSO's
responsibilities with respect to services provided under this Agreement, is
prohibited by applicable State or Federal law unless written consent is obtained
from such person receiving service and, in the case of a minor, that of a
responsible parent/guardian. The SSO's written procedures shall ensure
confidentiality of records pertaining to the provision of family violence
prevention or treatment services with assistance as required by 24 CFR
576.500(x) as set forth in 42 U.S.C. 11375(c)(5).
13.6 Reports and Evaluation (Monitoring)
1. Shelter Subrecipient reimbursements shall be contingent on the timely receipt of
complete and accurate reports required in the Subrecipient Agreement, and on the
resolution of monitoring findings identified pursuant to the Agreement as deemed
necessary by the County Manager or designee.
2. SSOs shall submit quarterly progress reports based on Universal Data Elements
collected at the time of assessment. As a minimum:
a. The County shall receive the reports electronically on the 15th day of April, July,
October and January respectively for the prior quarter period end.
b. As part of the report submitted in October of each year or the at the end of the
subrecipient agreement, a SSO shall include, a comprehensive final report covering
the agreed-upon Program objectives, activities and expenditures and including, but
not limited to, performance data on client feedback with respect to the goals and
objectives set forth in the Subrecipient Agreement on County approved forms
provided to the SSO.
c. Other reporting requirements may be required by the County Manager or their
designee in the event of Program changes; the need for additional information or
documentation arises; and/or legislative amendments are enacted.
d. Reports and/or requested documentation not received by the due date shall be
considered delinquent and may be cause for default and termination of Subrecipient
Agreement.
3. SSOs must participate in a HMIS at least on a quarterly basis. If a SSO is a victim
service provider, it may use a comparable database that collects client -level data over
time and generates unduplicated aggregate reports based on the data.
a. A victim service provider means a private nonprofit organization whose primary
mission is to provide services to victims of domestic violence, dating violence,
sexual assault or stalking. This term includes rape crisis centers, battered women's
shelters, domestic violence transitional housing programs and other programs.
4. SSOs shall submit an annual audit monitoring report to the County no later than 180
days after the SSO's fiscal year end.
5. The CHS will carry out no less than one (1) annual desk top or on-site monitoring visit
and evaluation activities as determined necessary.
a. At the County's discretion, a desk top review of the activities may be conducted in
lieu of an on-site visit.
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b. The continuation of a Subrecipient Agreement is dependent upon satisfactory
evaluations.
c. SSOs shall, upon the request of CHS, submit information and status reports
required by CHS or HUD to enable CHS to evaluate said progress and to allow for
completion of reports required.
d. SSOs shall allow CHS or HUD to monitor the SSO on site. Such site visits may be
scheduled or unscheduled as determined by CHS or HUD.
13.7 Emergency Shelters
1. Any emergency shelter that receives assistance for shelter operations must also meet
minimum safety, sanitation and privacy standards as required by 24 CFR 576.403(b). Any
ESG funded shelter facilities shall be subject to annual inspection by the County for
minimum habitability standards with seventy-two (72) hour notice by the County, in
writing.
a. Any building for which Emergency Solutions Grant (ESG) funds are used for
conversion, major rehabilitation, or other renovations, must meet state or local
government safety and sanitation standards, as applicable, and the following
minimum safety, sanitation and privacy standards. Any emergency shelter that
receives assistance for shelter operations must also meet the following minimum
safety, sanitation and privacy standards. The County may also establish standards
that exceed or add to these minimum standards:
i. Structure and materials. The shelter building must be structurally sound to
protect residents from the elements and not pose any threat to health and
safety of the residents. Any renovation (including major rehabilitation and
conversion) carried out with ESG assistance must use Energy Star and Water
Sense products and appliances.
ii. Access. The shelter must be accessible in accordance with Section 504 of the
Rehabilitation Act (29 U.S.C. 794) and implementing regulations at 24 CFR Part
8; the Fair Housing Act (42 U.S.C. 360, et seq.) and implementing regulations at
24 CFR part 100; and Title II of the Americans with Disabilities Act (42 U.S.C.
12131, et. Seq.) and 28 CFR part 35; where applicable.
iii. Space and security. Except where the shelter is intended for day use only, the
shelter must provide each program participant in the shelter with an acceptable
place to sleep and adequate space and security for themselves and their
belongings.
iv. Interior air quality. Each room or space within the shelter must have a natural or
mechanical means of ventilation. The interior air must be free of pollutants at a
level that might threaten or harm the health of residents.
V. Water supply. The shelter's water supply must be free of contamination.
vi. Sanitary facilities. Each program participant in the shelter must have access to
sanitary facilities that are in proper operating condition, are private and are
adequate for personal cleanliness and the disposal of human waste.
Vii. Thermal environment. The shelter must have any necessary heating/cooling
facilities in proper operating condition.
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viii. Illumination and electricity. The shelter must have adequate natural or artificial
illumination to permit normal indoor activities and support health and safety.
There must be sufficient electrical sources to permit the safe use of electrical
appliances in the shelter.
ix. Food preparation. Food preparation areas, if any, must contain suitable space
and equipment to store, prepare and serve food in a safe and sanitary manner.
X. Sanitary conditions. The shelter must be maintained in a sanitary condition.
xi. Fire safety. There must be at least one (1) working smoke detector in each
occupied unit of the shelter. Where possible, smoke detectors must be located
near sleeping areas. The fire alarm system must be designed for hearing-
impaired residents. All public areas of the shelter must have at least one
working smoke detector. There must also be a second means of exiting the
building in the event of fire or other emergency.
13.8 Permanent Housing
1. Assistance for program participants to remain or move into housing must meet the
minimum habitability standards provided in 24 CFR 576.403(c) and all applicable state
and local housing codes, licensing requirements and any other requirements in the
jurisdiction in which the housing is located regarding the condition of the structure and the
operation of the housing.
a. ESG funds cannot be used to help a program participant remain or move into
housing that does not meet the minimum habitability standards provided in this
paragraph. The County may also establish standards that exceed or add to these
minimum standards:
i. Structure and materials. The shelter building must be structurally sound to
protect residents from the elements and not pose any threat to health and
safety of the residents. Any renovation (including major rehabilitation and
conversion) carried out with ESG assistance must use Energy Star and Water
Sense products and appliances.
ii. Access. The shelter must be accessible in accordance with Section 504 of the
Rehabilitation Act (29 U.S.C. 794) and implementing regulations at 24 CFR Part
8; the Fair Housing Act (42 U.S.C. 360, et seq.) and implementing regulations at
24 CFR part 100; and Title II of the Americans with Disabilities Act (42 U.S.C.
12131, et. Seq.) and 28 CFR part 35; where applicable.
iii. Space and security. Except where the shelter is intended for day use only, the
shelter must provide each program participant in the shelter with an acceptable
place to sleep and adequate space and security for themselves and their
belongings.
iv. Interior air quality. Each room or space within the shelter must have a natural or
mechanical means of ventilation. The interior air must be free of pollutants at a
level that might threaten or harm the health of residents.
V. Water supply. The shelter's water supply must be free of contamination.
vi. Sanitary facilities. Each program participant in the shelter must have access to
sanitary facilities that are in proper operating condition, are private and are
COLLIER COUNTY COMMUNITY AND HUMAN SERVICES 41
EMERGENCY SOLUTIONS GRANT
adequate for personal cleanliness and the disposal of human waste.
Vii. Thermal environment. The shelter must have any necessary heating/cooling
facilities in proper operating condition.
viii. Illumination and electricity. The shelter must have adequate natural or artificial
illumination to permit normal indoor activities and support health and safety.
There must be sufficient electrical sources to permit the safe use of electrical
appliances in the shelter.
ix. Food preparation. Food preparation areas, if any, must contain suitable space
and equipment to store, prepare and serve food in a safe and sanitary manner.
X. Sanitary conditions. The shelter must be maintained in a sanitary condition.
A. Fire safety. There must be at least one (1) working smoke detector in each
occupied unit of the shelter. Where possible, smoke detectors must be located
near sleeping areas. The fire alarm system must be designed for hearing-
impaired residents. All public areas of the shelter must have at least one
working smoke detector. There must also be a second means of exiting the
building in the event of fire or other emergency.
14. Coordination with Continuum of Care and Other Programs
1. CHS must document its compliance with the requirements of 24 CFR 576.400 for
consulting with the Continuum of Care and coordinating and integrating ESG assistance
with programs targeted toward homeless people and mainstream service and assistance
programs.
a. Consultation with the Continuum of Care. CHS must consult with the Continuum of
Care to determine how to allocate ESG funds each program year; developing the
performance standards for, and evaluating the outcomes of, projects and activities
assisted by ESG funds; and developing funding, policies, and procedures for the
administration and operation of the HMIS. 24 CFR 576.400(a)
b. Coordination with other targeted homeless services. CHS and its subrecipients must
coordinate and integrate, to the maximum extent practicable, ESG-funded activities
with other programs targeted to homeless people in the area covered by the
Continuum of Care or area over which the services are coordinated to provide a
strategic, community -wide system to prevent and end homelessness for that area.
These programs may coordinate with those programs that are offered in in Collier
County:
i. Shelter Plus Care Program (24 CFR part 582);
ii. Supportive Housing Program (24 CFR part 583);
iii. Section 8 Moderate Rehabilitation Program for Single Room Occupancy
Program for Homeless Individuals (24 CFR part 882);
iv. HUD—Veterans Affairs Supportive Housing (HUD-VASH) (division K, title II,
Consolidated Appropriations Act, 2008, Pub. L. 110-161 (2007), 73 FR
25026 (May 6, 2008)); as available
V. Education for Homeless Children and Youth Grants for State and Local
Activities (title VII -B of the McKinney-Vento Homeless Assistance Act (42
U.S.C. 11431 etseq. ));
COLLIER COUNTY COMMUNITY AND HUMAN SERVICES 42
EMERGENCY SOLUTIONS GRANT
vi. Grants for the Benefit of Homeless Individuals (section 506 of the Public
Health Services Act (42 U.S.C. 290aa-5);
vii. Healthcare for the Homeless (42 CFR part 51c);
viii. Programs for Runaway and Homeless Youth (Runaway and Homeless Youth
Act (42 U.S.C. 5701 etseq.));
ix. Projects for Assistance in Transition from Homelessness (part C of title V of
the Public Health Service Act (42 U.S.C. 290cc-21 etseq.));
X. Services in Supportive Housing Grants (section 520A of the Public Health
Service Act);
xi. Emergency Food and Shelter Program (title III of the McKinney-Vento
Homeless Assistance Act (42 U.S.C. 11331 etseq.));
xii. Transitional Housing Assistance Grants for Victims of Sexual Assault,
Domestic Violence, Dating Violence, and Stalking Program (section 40299 of
the Violent Crime Control and Law Enforcement Act (42 U.S.C. 13975));
xiii. Homeless Veterans Reintegration Program (section 5(a)(1)) of the Homeless
Veterans Comprehensive Assistance Act (38 U.S.C. 2021);
xiv. Domiciliary Care for Homeless Veterans Program (38 U.S.C. 2043);
xv. VA Homeless Providers Grant and Per Diem Program (38 CFR part 61);
xvi. Health Care for Homeless Veterans Program (38 U.S.C. 2031);
xvii. Homeless Veterans Dental Program (38 U.S.C. 2062);
xviii. Supportive Services for Veteran Families Program (38 CFR part 62); and
xix. Veteran Justice Outreach Initiative (38 U.S.C. 2031).
c. System and program coordination with mainstream resources. CHS and its
subrecipients must coordinate and integrate, to the maximum extent practicable,
ESG-funded activities with mainstream housing, health, social services,
employment, education, and youth programs for which families and individuals at
risk of homelessness and homeless individuals and families may be eligible.
Examples of these programs include:
i. Public housing programs assisted under section 9 of the U.S. Housing Act of
1937 (42 U.S.C. 1437g) (24 CFR parts 905, 968, and 990);
ii. Housing programs receiving tenant-based or project-based assistance under
section 8 of the U.S. Housing Act of 1937 (42 U.S.C. 1437f) (respectively 24
CFR parts 982 and 983);
iii. Supportive Housing for Persons with Disabilities (Section 811) (24 CFR part
891);
iv. HOME Investment Partnerships Program (24 CFR part 92);
V. Temporary Assistance for Needy Families (TANF) (45 CFR parts 260-265);
Vi. Health Center Program (42 CFR part 51c);
Vii. State Children's Health Insurance Program (42 CFR part 457):
viii. Head Start (45 CFR chapter XIII, subchapter B);
ix. Mental Health and Substance Abuse Block Grants (45 CFR part 96); and
X. Services funded under the Workforce Investment Act (29 U.S.C. 2801 et
seq. ).
d. Centralized or coordinated assessment. Once the Continuum of Care has developed
a centralized assessment system or a coordinated assessment system in
COLLIER COUNTY COMMUNITY AND HUMAN SERVICES 43
EMERGENCY SOLUTIONS GRANT
accordance with requirements to be established by HUD, each ESG-funded program
or project within the Continuum of Care's area must use that assessment system.
CHS and its subrecipients must work with the Continuum of Care to ensure the
screening, assessment and referral of program participants are consistent with the
written standards required by paragraph (e) of this section. A victim service
provider may choose not to use the Continuum of Care's centralized or coordinated
assessment system.
f. Participation in HMIS. CHS must ensure that data on all persons served and all
activities assisted under ESG are entered into the applicable community -wide HMIS
or a comparable database, in accordance with HUD's standards on participation,
data collection, and reporting under a local HMIS. If a subrecipient SSO is a victim
service provider or a legal services provider, it may use a comparable database that
collects client -level data over time (i.e., longitudinal data) and generates
unduplicated aggregate reports based on the data. Information entered into a
comparable database must not be entered directly into or provided to an HMIS.
3. Homeless Participation
CHS must document its compliance with the homeless participation requirements
under 24 CFR 576.405(c).
4. Centralized or Coordinated Assessment Systems and Procedures
CHS and its subrecipients must keep documentation evidencing the use of and written
intake procedures for the centralized or coordinated assessment system(s) developed
by the Continuum of Care in accordance with the requirements established by HUD and
identified in 24 CFR 576.500(g).
5. Conditions for Religious Organizations
Subrecipients must document their compliance with the faith -based activities
requirements under 24 CFR 576.406 and will not utilize ESG funds for inherently
religious activities prohibited in the federal statute, such as worship, religious
instruction or prose lytization.
15. Written Standards.
e. The County and ESG subrecipients must have written standards for providing ESG
assistance and must consistently apply those standards for all program participants.
The County shall describe these standards in its consolidated plan and in the ESG
policies and procedures. ESG Subrecipients policies and procedures must mirror or
exceed County requirements. At a minimum these written standards must include:
i. Standard policies and procedures for evaluating individuals' and families'
eligibility for assistance under ESG;
ii. Standards for targeting and providing essential services related to street
outreach;
iii. Policies and procedures for admission, diversion, referral, and discharge by
emergency shelters assisted under ESG, including standards regarding length
of stay, if any, and safeguards to meet the safety and shelter needs of
special populations, e.g., victims of domestic violence, dating violence,
COLLIER COUNTY COMMUNITY AND HUMAN SERVICES
44
EMERGENCY SOLUTIONS GRANT
sexual assault, and stalking; and individuals and families who have the
highest barriers to housing and are likely to be homeless the longest;
iv. Policies and procedures for assessing, prioritizing, and reassessing
individuals' and families' needs for essential services related to emergency
shelter;
V. Policies and procedures for coordination among emergency shelter providers,
essential services providers, homelessness prevention, and rapid re -housing
assistance providers; other homeless assistance providers; and mainstream
service and housing providers (see §576.400(b) and (c) for a list of programs
with which ESG-funded activities must be coordinated and integrated to the
maximum extent practicable);
Vi. Policies and procedures for determining and prioritizing which eligible families
and individuals will receive homelessness prevention assistance and which
eligible families and individuals will receive rapid re -housing assistance;
vii. Standards for determining what percentage or amount of rent and utilities
costs each program participant must pay while receiving homelessness
prevention or rapid re -housing assistance;
viii. Standards for determining how long a particular program participant will be
provided with rental assistance and whether and how the amount of that
assistance will be adjusted over time; and
ix. Standards for determining the type, amount, and duration of housing
stabilization and/or relocation services to provide to a program participant,
including the limits, if any, on the homelessness prevention or rapid re-
housing assistance that each program participant may receive, such as the
maximum amount of assistance, maximum number of months the program
participant receive assistance; or the maximum number of times the
program participant may receive assistance.
COLLIER COUNTY COMMUNITY AND HUMAN SERVICES 45
EMERGENCY SOLUTIONS GRANT
CHS INTERNAL REVIEW PROCESS
COLLIER COUNTY COMMUNITY AND HUMAN SERVICES 46
EMERGENCY SOLUTIONS GRANT
Internal Flowchart of Rental Reimbursement Request Process
COLLIER COUNTY COMMUNITY AND HUMAN SERVICES 47
EMERGENCY SOLUTIONS GRANT
Internal Review Process: Pay Request
Case Managers will designate specific days and times for Emergency Solutions Grant intake and
processing. This will require that the Case Managers meet with potential participants to review
program requirements and assist in completion of the required documentation for the program.
The Case Manager will be provided with a checklist to assist in ensuring files are complete.
Upon satisfaction of assembling all the required documentation and a determination that the
participant is eligible for the program, the Case Manager shall set-up the landlord as a vendor.
This will be completed by utilizing a W-9 form and will require the utilization of the System
Award Management in order to scan any person(s) or third -party entity that shall receive
payment through the ESG program.
The file will then be forwarded to the Case Manager Supervisor for a secondary review to ensure
eligibility compliance and for accuracy, including Income Certification and Client Eligibility forms
are in the Participants file and are properly completed. The Case Manager Supervisor must
approve or reject this review with two (2) days of receipt of the participant file. If rejected, the
Case Manager Supervisor must provide an explanation detailing the reasons for rejection and
return the file back to the Case Manger to address any issues. A routing coversheet will be
attached to each file in order to track any issues and timeframe of file progress.
Upon approval of the Case Manager Supervisor, the Pay Request Packet will be assembled by
Case Manager Supervisor and will include the follow items:
Payment Checklist ESG
Housing Rental Assistance
1. Copy of the lease
2. Income qualification
3. Proof that participant is at risk for homelessness
4. Letter from landlord showing participant is delinquent
a. Letter showing that they are at risk of eviction
5. Habitability Standards Inspection
a. Inspection Report pass/fail
6. Additional Household Payments
a. Evidence of non -supplanting grant rental assistance
b. Burden of proof is the same as the Housing Rental Assistance
7. Landlord Agreement (see attachments)
S. Utility Payments
a. Proof that participant is at risk for homelessness
b. Shutoff notice
The Pay Request packet will then be forwarded to the Grant Account and Grant Coordinator. The
Grant Accountant and Grant Coordinator must approve or reject the Pay Request Packet within
COLLIER COUNTY COMMUNITY AND HUMAN SERVICES 48
EMERGENCY SOLUTIONS GRANT
two (2) business days of receipt of the packet. If rejected, the Grant Accountant or Grant
Coordinator must provide an explanation detailing the reasons for rejection and return the file
back to the Case Manger to address any issues. A routing coversheet will be attached to each file
in order to track any issues and timeframe of file progress.
Upon receipt of the corrected file to the rejecting party, the Grant Accountant or Coordinator will
have two (2) business days to review the Pay Request Packet for completeness and accuracy.
The Pay Request Packet will include the following items:
1. Assessment Form
2. Income Certification Form
3. Landlord Form
4. Copy of: Eviction notice (3 -day notice), foreclosure notice for the building in which the
applicant is renting or eviction letter when sharing housing. When homeless, copy of the
homeless certification form
S. Copy of the full lease
6. Copy of shut-off notice (when providing utility assistance)
7. Copy of the Habitability Inspection Report
Total amount of financial assistance granted:
Upon approval of the Pay Request Packet, Grant Accountant or Grant Coordinator will authorize
the Pay Request Packet to be scanned and sent to Collier County Clerk's Office for review and
processing. If rejected by the Clerk's Office, the Pay Request Packet will be returned back to the
Grant Coordinator, who will work with the Case Manager Supervisor to resolve any identified
issues.
COLLIER COUNTY COMMUNITY AND HUMAN SERVICES 49
EMERGENCY SOLUTIONS GRANT
OMB Number: 4040-0004
Expiration Date: 10131/2019
Application for Federal Assistance SF -424
` 1. Type of Submission:
Preapplication
®Application
❑ Changed/Corrected Application
' 2. Type of Application: ' If Revision, select appropriate letter(s):
® New
F]Continuation *Other (Specify):
❑ Revision
• 3. Date Received: 4. Applicant Identifier.
8 -17 -UC -120016
6a. Federal Entity Identifier:
5b. Federal Awartl Identifier.
State Use Only:
6. Date Received by State:
7. State Application Identifier:
8, APPLICANT INFORMATION:
•a. Legal Name: lCollier County Board of County Commissioners
• b. Employer/raxpayer Identification Number (EIN/TIN):
zational DUNS:
F1=0769977'900000
596000558
d. Address:
`Streets: 3339 Tamiami Trail East
Street2: Suite 211
• City: Naples
County/Padsh: Collier County
•State:
FL: Florida
Province:
•Country:
USA: UNITED STATES
• Zip/ Postal Code: 34112-4901
e. Organizational Unit:
Department Name:
Division Name:
lComunity and Human Services
Public Services
f. Name and contact Information of person to be contacted on matters involving this application:
Prefix: First Name:
Middle Name:
Kimberley
• Last Name: lGrant
Suffix: I
Title:
Director
Organizational Affiliation:
-Telephone Number. 239-252-6287
Fax Number.
-Email: kimberleygrant@colliergov.net
Application for Federal Assistance SF-424
• 9. Type of Applicant 1: Select Applicant Type:
B: County Government
Type of Applicant 2: Select Applicant type:
Type of Applicant 3: Select Applicant Type:
' Other (specify):
• 10. Name of Federal Agency:
D.S. Department of Housing and Urban Development
11. Catalog of Federal Domestic Assistance Number:
14.218
CFDA T fie:
Community Development Block Grant
• 12. Funding Opportunity Number:
FY 2017-2018 Entitlement Funding CDBG
• Title:
Application for CDBG FY 2017-2018 Entitlement Funding for Collier County, FL
13. Competition Identification Number.
Title:
14. Areas Affected by Project (Cities, Counties, States, etc.):
`,Add AdachmenE-:: Relete;A(tacbment �', VaW Att2clmerit-`,
• 15. Descriptive Title of ApplicenYs Project: -
CDBG eligible activities including Public Services, Public Infrastructure, Public Facilities,
Affordable Housing, and Program Administration.
Attach supporting documents as specified in agency Instructions_
'Add AtftiGhmen[5„ jDelete Adaehmentsr ,.=,View�ttabhftteli�`
Application for Federal Assistance SF -424
16. Congressional Districts Of:
* a. Applicant b. Program/Project 19
Attach an additional list of Program/Project Congressional Districts if needed.
17, Proposed Project:
"a. Start Date: b. End Date: 09/30/2018
18. Estimated Funding
-a. Federal 2,192,267.00
b. Applicant
c. State
d. Local
• e. Other 106,016.441
f Program Income 13,000.00
•g. TOTAL �2,311,30�344
19. Is Application Subject to Review By State Under Executive Order 12372 Process?
a. This application was made available to the State under the Executive Order 12372 Process for review on
Z b. Program is subject to E.O. 12372 but has not been selected by the State for review.
F1 c. Program Is not covered by E.O. 12372.
"20. Is the Applicant Delinquent On Any Federal Debt? (If "Yes," provide explanation In attachment)
El Yes ®No
If "Yes", provide explanation and attach
EidAttachment? EDelete A�tachmenf
21. -By signing this application, I certify (1) to the statements contained In the list of certifications"" and (2) that the statements
herein are true, complete and accurate to the best of my knowledge. I also provide the required assurances'* and agree to
comply with any resulting terms If I accept an award. I am aware that any false, fictitious, or fraudulent statements or claims may
subject me to criminal, civil, or administrative penalties. (U.S. Code, Title 218, Section 1001)
X -- I AGREE
-- The list of certifications and assurances, or an internal site where you may obtain this list is contained in the announcement or agency
specific Instructions.
Authorized Representative:
Prefix: `First Name: Penny
Middle Name:
'Last Name: iTaylor
Suffix: 1-I
'Title: JChair, Board of County Commissioners
Telephone Number. Fax Number:F
Email: lPennyTaylor@colliergov.net
*Signature of Authorized Representative:
I `Date Signed:
ATTEST,
DWIGHT 15. BROOK, Clark
Approved as to form wilat legality
Assistant C=ounty A-1torlicy
OMB Number. 4040-0004
Expiration Date: 10/31/2019
Application for Federal Assistance SF -424
' 1. Type of Submisslon:
❑ Preapplication
® Application
Changed/Corrected Application
' 2. Type of Application: ' If Revision. select appropriate letter(s):
® New
❑ Continuation ` Other(Speclfy):
❑ Revision
' 3. Date Received: 4. Applicant Identifier.
Sa. Federal Entity Identifier.5b.
Federal Awaro Identifier.
State Use Only:
6. Date Received by State:
7. Slate Application Identifier.
B. APPLICANT INFORMATION:
`a. Legal Name:
Collier County Hoard of County Commissioners
`b. Employerrraxpayer Identification Number (EIN/TIN):
`c. Organizational DUNS:
0769977900000
596000558
d. Address:
"Streed:
3339 Tamiami Trail East
Streel2:
Suite 211
"City:
County/Parish:
Naples
Collier County
`Stale:
I
FL: Florida
Province:
"Country:
OSA: UNITED STATES
' Zip / Postal Code:
34112-4901
a. Organizational Unit:
Department Name:
Division Name:
Community and Human Services
Public Services
f. Name and contact information of person to be contacted on matters involving this application:
Prefix: "First Name:
Middle Name:
Kimberley
"Last Name: lGrant
Suffix:
I
Title: Director
Organizational Affiliation:
`Telephone Number: 239-252-6287
Fax Number.
'Email: 1kimberloycrrant8colliergov. net
Application for Federal Assistance SF-424
-9. Type of Applicant 1: Select Applicant Type:
R: County Government
Type of Applicant 2: Select Applicant Type:
Type of Applicant 3: Select Applicant Type:
-Other (specify):
* 10. Name of Federal Agency:
U.S. Department of Housing and Urban Development
11. Catalog of Federal Domestic Assistance Number:
14.239
CFDA Ti0e:
ROME Investment Partnerships Program
-12. Funding Opportunity Number:
FY 2017-2018 Entitlement Funding HOME
`Title:
Application for HOME FY 2017-2018 Entitlement Funding for Collier County, FL
13. Competition Identification Number.
Title:
14. Areas Affected by Project (Cities, Counties, States, etc.):
=Atld Attachment CleleteAttachment Uieuy Attachment=
' 15. Descriptive Title of Applicant's Project:
HOME eligible activities including Tenant-Based Rental Assistance, Affordable Housing for
Homeownership and rental, and Program Administration
Attach supporting documents as specified in agency instructions.
'Add Attachments„ Delete Attact menis .View Attabti(n :U
Application for Federal Assistance SF -024
16. Congressional Districts Of:
• a. Applicant 14 ' b. Program/Project 19
Attach an additional list of Program[Project Congressional Oistricts if needed.
Q;dd,Attachlnept , Delete,AttaGhmetlt; ' VleylAttachment
17. Proposed Project:
* a. Stad Date: 10/01/2017 • b. End Date: O9 /30/2018
18. Estimated Funding IS):
*a. Federal 479, 663.00
* In Applicant
' c. State r
* d. Local
* e. Other 556r6
*f. Program income 1 83,414.29
*g. TOTAL 1 1,119,771.48
* 19. Is Application Subject to Review By State Under Executive Order 12372 Process?
El a. This application was made available to the State under the Executive Order 12372 Process for review on
® b. Program is subject to E.O. 12372 but has not been selected by the State for review. _
F] c. Program is not covered by E.O. 12372.
* 20. Is the Applicant Delinquent On Any Federal Debt? (If "Yes;' provide explanation In attachment)
E] Yes ®No
If "Yes", provide explanation and attach
Add FytachmenC;: DeleteAtEaghrrl2nt ^ View Atiaehment,;,.
21. *By signing this application, I certify (1) to the statements contained In the list of certifications•' and (2) that the statements
herein are true, complete and accurate to the best of my knowledge.) also provide the required assurances** and agree to
comply with any resulting terms If I accept an award. I am aware that any false, fictitious, or fraudulent statements or claims may
subject me to criminal, civil, or administrative penalties. (U.S. Code, Title 218, Section 1001)
® '*IAGREE
** The list of cedlficafions and assurances, or an Internet site where you may obtain this list, is contained in the announcement or agency
specific Instructions.
Authorized Representative:
Prefix: ' First Name: 1pemay
Middle Name:
* Last Name: ITaylor
Suffix:
•Title:
Chair, Hoard of County Commissioners
-Telephone Number: 239-252-8604 Fax Number.
*Email: lPennyTaylor0colliergov. net
* Signature ofAuthorized Representative: 'Date Signed. 1
DWIGHT .'BACICK, Clark Approved as to Imit at,,...
OMB Number. 4040-0004
Expiration Date., 10131/2019
Application for Federal Assistance SF -424
` I. Type of Submission:
Preapplication
®Application
ChangedlConecled Application
2. Type of Application: ' If Revision, select appropriate letter(s):
® New
Continuation `Other(Specily):
Revision
" 3. Date Received: _ 4. Applicant Identifier.
6a. Federal Entity identifier.
6b. Federal Avrard IdentNer.
State Use Only:
e. Date Received by State:
7. State Application Identifier:
S. APPLICANT INFORMATION:
`a. Legal Name: Collier County Board of County Commissioners
`b. Employer/Taxpayer Identification Number (EINfTIN):
c. Organizational DUNS:
10769977900000
596000558
d. Address:
'Streett:
13339 Tamiami Trail East
Street2:
iSuite 211
"City:
County/Parish:
itlaples
lCollier County
`Slate:
FL: Florida
Province:
' Country:
USA: UNITED STATES
' Zip / Postal Code:
3 4112-4 9 01
e. Organizational Unit:
Department Name:
Division Name:
Community and Human Services
Public Services
f. Name and contact information of person to be contacted on matters involving this application:
Prefix: C� ' First Name: lKimberley
Middle Name:
'Last Name: lGrant
Suffix: II
Title: Director
Organizational Affiliation:
"Telephone Number. 239-252-6287 Fax Number:
*Email: kimberleygrant@colliergov.net
Application for Federal Assistance SF -424
• 0. Type of Applicant 1: Select Applicant Type:
B: County Government
Type of Applicant 2: Select Applicant Type:
Type of Applicant 3: Select Applicant Type:
Other (specify):
` 10. Name of Federal Agency:
O.S. Department of Housing and urban Development
11. Catalog of Federal Domestic Assistance Number:
14.231
CFDA Title:
Emergency Solutions Grant
`12. Funding Opportunity Number:
FY 2017-2018 Entitlement Funding ESG
`Title:
Application for ESG FY 2017-2018 Entitlement Funding for Collier County, FL
13. Competition Identification Number:
Title:
14. Areas Affected by Project (Cities, Counties, States, etc.):
'Add Ary�chme'nt�' ,Delete Aitaehmenfa View Agaciment;-
` 16. Descriptive Title of Applicant's Project:
ESG eligible activities including Emergency Shelter, Rapid Re -Housing and Homeless Prevention,
HMIS Support, and Program Administration
Attach.supporttng documents as specified in agency Instructions.
gdd•Attacklrtl0gts ,: DelQte gitaetimen�s; ,Yew Ad2ohments;-.
Application for Federal Assistance SF -424
16. Congressional Districts Of:
`a. Applicant 14 `b. ProgramfProject 19
Attach an additional list of Program/Project Congressional Districts if needed.
Add;Attachroent �'Delete Altaehmeat,�;:VewANaohriient
17. Proposed Project:
`a. Start Date: 10/01/2017 `b. End Dale: 09/30/2018
18, Estimated Funding (S):
`a. Federal 184,7470 27.070
`b. Applicant
' c. Slate
`d. Local
`e. Other 1
`t Program Income --1
`g. TOTAL 189,902.00
` 16. Is Application Subject to Review By State Under Executive Order 12372 Process?
a. This application was made available to the State under the Executive Order 12372 Process for review on
b. Program is subject to E.O. 12372 but has not been selected by the Stale for review.
® c. Program Is not covered by E.O. 12372.
* 20. Is the Applicant Delinquent On Any Federal Debt? (If "Yes," provide explanation In attachment.)
❑ Yes ®No
If "Yes", provide explanatlon and attach
Add Attachrgenf,; Delete Aitachtnent, View AttaCtlment.:
21. -By signing this application, I certify (1) to the statements contained in the list of certifications" and (2) that the statements
herein are true, complete and accurate to the best of my knowledge, I also provide the required assurances" and agree to
comply with any resulting terms if I accept an award.) am aware that any false, fictitious, or fraudulent statements or claims may
subject me to criminal, civil, or administrative penalties. (U.S. Code, Title 218, Section 1001)
® "I AGREE
" The list of certifications and assurances, or an Internet site where you may obtain this list, is contained in the announcement or agency
specific Instructions.
Authorized Representative:
Prefix:—'First Name: 12enny
Middle Name:
`Last Name: ITayloc
Suffix: I
'Title:
lChair, Board of County Commissioners
-Telephone Number. 279-252-8609 1 Fax Number.
`Email: pennyTaylor@colliergov.net
`Signature ofAulhodzed Representative: 'Date Signetl.
E_
KrI 11ST: 11,1101" alit!
DWIGHT E. BROCI(, 01ii yt�,
Assts(at11 Cudniy Atlori Cy D`1�J�`�
CERTIFICATIONS
In accordance with the applicable statutes and the regulations governing the consolidated plan
regulations, the jurisdiction certifies that:
Affirmatively Further Fair Housing --The jurisdiction will affirmatively further fair housing, which
means it will conduct an analysis of impediments to fair housing choice within the jurisdiction, take
appropriate actions to overcome the effects of any impediments identified through that analysis, and
maintain records reflecting that analysis and actions in this regard.
Anti -displacement and Relocation Plan -- It will comply with the acquisition and relocation
requirements of the Uniform Relocation Assistance and Real Property Acquisition Policies Act of 1970,
as amended, and implementing regulations at 49 CFR 24; and it has in effect and is following a
residential antidisplacement and relocation assistance plan required under section 104(d) of the Housing
and Community Development Act of 1974, as amended, in connection with any activity assisted with
funding under the CDBG or HOME programs.
Anti -Lobbying -- To the best of the jurisdiction's knowledge and belief:
No Federal appropriated funds have been paid or will be paid, by or on behalf of it, to any person
for influencing or attempting to influence an officer or employee of any agency, a Member of
Congress, an officer or employee of Congress, or an employee of a Member of Congress in
connection with the awarding of any Federal contract, the making of any Federal grant, the
making of any Federal loan, the entering into of any cooperative agreement, and the extension,
continuation, renewal, amendment, or modification of any Federal contract, grant, loan, or
cooperative agreement;
2. If any funds other than Federal appropriated funds have been paid or will be paid to any person
for influencing or attempting to influence an officer or employee of any agency, a Member of
Congress, an officer or employee of Congress, or an employee of a Member of Congress in
connection with this Federal contract, grant, loan, or cooperative agreement, it will complete and
submit Standard Form -LLL, "Disclosure Form to Report Lobbying," in accordance with its
instructions; and
It will require that the language of paragraph 1 and 2 of this anti -lobbying certification be
included in the award documents for all subawards at all tiers (including subcontracts, subgrants,
and contracts under grants, loans, and cooperative agreements) and that all subrecipients shall
certify and disclose accordingly.
Authority of Jurisdiction -- The consolidated plan is authorized under State and local law (as
applicable) and the jurisdiction possesses the legal authority to cavy out the programs for which it is
seeking funding, in accordance with applicable HUD regulations.
Consistency with plan -- The housing activities to be undertaken with CDBG, HOME, ESG, and
HOPWA funds are consistent with the strategic plan.
Section 3 -- It will comply with section 3 of the Housing and Urban Development Act of 1968, and
implementing regulations at 24 CFR Part 135.
Signature/Authorized Official Date
Penny Taylor, Chairman
ApprovC(itts to form and legality
A l i F,1
DI''IliGHT 9. 10ROCK, Clerk Assistant County Attorney C CJ \�
Specific CDBG Certifications
The Entitlement Community certifies that:
Citizen Participation -- It is in full compliance and following a detailed citizen participation plan that
satisfies the requirements of 24 CFR 91.105.
Community Development Plan -- Its consolidated housing and community development plan identifies
community development and housing needs and specifies both short-term and long-term community
development objectives that provide decent housing, expand economic opportunities primarily for
persons of low and moderate income. (See CFR 24 570.2 and CFR 24 part 570)
Following a Plan -- It is following a current consolidated plan (or Comprehensive housing Affordability
Strategy) that has been approved by HUD.
Use of Funds -- It has complied with the following criteria:
1. Maximum Feasible Priority. With respect to activities expected to be assisted with CDBG funds,
it certifies that it has developed its Action Plan so as to give maximum feasible priority to
activities which benefit low and moderate income families or aid in the prevention or elimination
of slums or blight. The Action Plan may also include activities which the grantee certifies are
designed to meet other community development needs having a particular urgency because
existing conditions pose a serious and immediate threat to the health or welfare of the
community, and other financial resources are not available);
2. Overall Benefit. The aggregate use of CDBG funds including section 108 guaranteed loans
during program year(s) N/A , (a period specified by the grantee consisting of one,
two, or three specific consecutive program years), shall principally benefit persons of low and
moderate income in a manner that ensures that at least 70 percent of the amount is expended
for activities that benefit such persons dining the designated period;
3. Special Assessments. It will not attempt to recover any capital costs of public improvements
assisted with CDBG funds including Section 108 loan guaranteed funds by assessing any amount
against properties owned and occupied by persons of low and moderate income, including any fee
charged or assessment made as a condition of obtaining access to such public improvements.
However, if CDBG funds are used to pay the proportion of a fee or assessment that relates to
the capital costs of public improvements (assisted in part with CDBG funds) financed from
other revenue sources, an assessment or charge may be made against the property with respect
to the public improvements financed by a source other than CDBG funds.
The jurisdiction will not attempt to recover any capital costs of public improvements assisted
with CDBG funds, including Section 108, unless CDBG funds are used to pay the proportion of
fee or assessment attributable to the capital costs of public improvements financed from other
revenue sources. In this case, an assessment or charge may be made against the property with
respect to the public improvements financed by a source other than CDBG funds. Also, in the
case of properties owned and occupied by moderate -income (not low-income) families, an
assessment or charge may be made against the property for public improvements financed by a
source other than CDBG funds if the jurisdiction certifies that it lacks CDBG funds to cover the
assessment.
Excessive Force -- It has adopted and is enforcing:
1. A policy prohibiting the use of excessive force by law enforcement agencies within its
jurisdiction against any individuals engaged in non-violent civil rights demonstrations; and
2. A policy of enforcing applicable State and local laws against physically barring entrance to or
exit from a facility or location which is the subject of such non-violent civil rights
demonstrations within its jurisdiction;
Compliance With Anti -discrimination laws -- The grant will be conducted and administered in
conformity with title VI of the Civil Rights Act of 1964 (42 USC 2000d), the Fair Housing Act (42 USC
3601-3619), and implementing regulations.
Lead -Based Paint -- Its activities concerning lead-based paint will comply with the requirements of 24
CFR Part 35, subparts A, B, J, K and R;
Compliance with Laws -- It will comply with applicable laws.
Signature/Authorized Official
Penny Taylor
Chairman
A7—
i hfiGHT E. BROCK, Clary
By:
Date
Approved as to form and legality
Assistant Comity Attorney (3
OPTIONAL CERTIFICATION
CDBG
Submit the following certification only when one or more of the activities in the action plan are designed
to meet other community development needs having a particular urgency as specified in 24 CFR
570.208(c):
The grantee hereby certifies that the Animal Plan includes one or more specifically identified
CDBG-assisted activities which are designed to meet other community development needs
having a particular urgency because existing conditions pose a serious and immediate threat to
the health or welfare of the community and other financial resources are not available to meet
such needs.
N/A
Signature/Authorized Official Date
Title
Specific HOME Certifications
The HOME participatingjurisdiction certifies that:
Tenant Based Rental Assistance -- If the participatingjurisdiction intends to provide tenant -based
rental assistance:
The use of HOME fiords for tenant -based rental assistance is an essential element of the
participating jurisdiction's consolidated plan for expanding the supply, affordability, and
availability of decent, safe, sanitary, and affordable housing.
Eligible Activities and Costs -- it is using and will use HOME funds for eligible activities and costs, as
described in 24 CFR § 92.205 through 92.209 and that it is not using and will not use HOME funds for
prohibited activities, as described in § 92.214.
Appropriate Financial Assistance -- before committing any funds to a project, it will evaluate the
project in accordance with the guidelines that it adopts for this purpose and will not invest any more
HOME funds in combination with other Federal assistance than is necessary to provide affordable
housing;
Signature/Authorized Official Date
Penny Taylor
Chairman
Title
Ea"ore` wF E. idRCCK, Clerk
Approved as to torin and legality
icy; Assistant County Attorney 0—," S\
��t
ESG Certifications
The Emergency Solutions Grants Program Recipient certifies that
Major rehabilitation/conversion — If an emergency shelter's rehabilitation costs exceed 75
percent of the value of the building before rehabilitation, the jurisdiction will maintain the
building as a shelter for homeless individuals and families for a minimum of 10 years after the
date the building is first occupied by a homeless individual or family after the completed
rehabilitation. If the cost to convert a building into an emergency shelter exceeds 75 percent of
the value of the building after conversion, the jurisdiction will maintain the building as a shelter
for homeless individuals and families for a minimum of 10 years after the date the building is
first occupied by a homeless individual or family after the completed conversion. In all other
cases where ESG funds are used for renovation, the jurisdiction will maintain the building as a
shelter for homeless individuals and families for a minimum of 3 years after the date the building
is first occupied by a homeless individual or family after the completed renovation.
Essential Services and Operating Costs — In the case of assistance involving shelter operations
or essential services related to street outreach or emergency shelter, the jurisdiction will provide
services or shelter to homeless individuals and families for the period during which the ESG
assistance is provided, without regard to a particular site or structure, so long the jurisdiction
serves the same type of persons (e.g., families with children, unaccompanied youth, disabled
individuals, or victims of domestic violence) or persons in the same geographic area.
Renovation — Any renovation carried out with ESG assistance shall be sufficient to ensure
that the building involved is safe and sanitary.
Supportive Services — The jurisdiction will assist homeless individuals in obtaining permanent
housing, appropriate supportive services ( including medical and mental health treatment, victim
services, counseling, supervision, and other services essential for achieving independent living),
and other Federal State, local, and private assistance available for such individuals.
Matching Funds — The jurisdiction will obtain matching amounts required under 24 CFR
576.201.
Confidentiality — The jurisdiction has established and is implementing procedures to ensure
the confidentiality of records pertaining to any individual provided family violence prevention
or treatment services under any project assisted under the ESG program, including protection
against the release of the address or location of any family violence shelter project, except with
the written authorization of the person responsible for the operation of that shelter.
Homeless Persons Involvement — To the maximum extent practicable, the jurisdiction will
involve, through employment, volunteer services, or otherwise, homeless individuals and
families in constructing, renovating, maintaining, and operating facilities assisted under the ESG
program, in providing services assisted under the ESG program, and in providing services for
occupants of facilities assisted under the program.
Consolidated Plan — All activities the jurisdiction undertakes with assistance under ESG
are consistent with the jurisdiction's consolidated plan.
Discharge Policy — The jurisdiction will establish and implement, to the maximum extent
practicable and where appropriate policies and protocols for the discharge of persons from
publicly funded institutions or systems of care (such as health care facilities, mental health
facilities, foster care or other youth facilities, or correction programs and institutions) in order
to prevent this discharge from immediately resulting in homelessness for these persons.
Signature/Authorized Official
Penny Taylor
Chairman
Title
Date
Approved as to form and legality
Assistant County Auorncy �fj.l^'��� J
HOPWA Certifications
The HOPWA grantee certifies that:
Activities -- Activities funded under the program will meet urgent needs that are not being met by
available public and private sources.
Building -- Any building or structure assisted under that program shall be operated for the purpose
specified in the plan:
1. For at least 10 years in the case of assistance involving new construction,
substantial rehabilitation, or acquisition of a facility,
2. For at least 3 years in the case of assistance involving non -substantial rehabilitation or repair of a
building or structure.
N/A
Signature/Authorized Official Date
Title
APPENDIX TO CERTIFICATIONS
INSTRUCTIONS CONCERNING LOBBYING:
A. Lobbying Certification
This certification is a material representation of fact upon which reliance was placed
when this transaction was made or entered into. Submission of this certification is a
prerequisite for making or entering into this transaction imposed by section 1352, title 31,
U.S. Code. Any person who fails to file the required certification shall be subject to a
civil penalty of not less than $10,000 and not more than $100,000 for each such failure.