Lely Beautification MSTU Minutes 04/20/2017 GOLF ESTATES BEAUTIFICATION MSTU
ADVISORY COMMITTEE
3299 Tamiami Trail East Suite 103
Naples, FL 34113
Minutes
April 20, 2017
I. Call to Order
Chairman Branco called the meeting to order at 2:02 PM. A quorum was established.
II. Attendance
Members: Chairman Tony Branco, Robert Slebodnik, Kathleen Dammert, Linda Jorgensen,
Thomas Connolly (Excused)
County: Dan Schumacher-Project Manager; Harry Sells - Project Manager
Others: Mike McGee - Landscape Architect; Gary Gorden - CLM; Wendy Warren—Juristaff;
Bill Ten Eyck- HydroPoint; Chip Bridges- FIS Outdoor.
III. Approval of Agenda
Ms. Dammert moved to approve the Agenda subject to the following change:
Add: Item IX. J. Project Managers Report: Accident on Saint Andrews Boulevard
Second by Ms. Jorgensen. Carried unanimously 4- 0.
IV. Approval of Minutes—March 16,2017
Mr. Slebodnik moved to approve the minutes of the March 16, 2017 as amended:
Page 2, Item VI. A. Landscape Architect's Report, Irrigation: —from
"... Valley Stream Circle potable water was 285,460 gallons) ..,"to ... Valley Stream Circle potable
water was 28,460 gallons)."
Second by Ms. Jorgensen. Carried unanimously 4- 0.
V. Chairman's Report—Tony Branco
Chairman Branco reported on the monthly community drive through noting:
• The community plant material looks good—bougainvilleas are lush and colorful.
• Site line issues were observed by the front parking lot Credit Union entrance.
• Chairman Branco directed Staff, at the request of the Homeowners Association, to send photos
to the Road & Bridge Maintenance Division of surface road issues.
• A waste management vehicle damaged plant material on one of the cul-de-sac medians. Staff
will provide direction to replace plant material.
• Residents of Hidden Valley Drive reported potential construction of an irrigation pump station
on a county owned land parcel in the area. Mr. Schumacher will investigate the project and
submit his findings to the Committee.
• Irrigation issues at the Baltusrol Drive golf cart crossing persist. Mr. Schumacher will contact
the golf course owners to discuss.
• An auto accident on Saint Andrews Boulevard by the church destroyed a Sabal Palm tree.
Mr. Schumacher reported the Road and Bridge Maintenance Division have provided a police
report number. A copy of the report will be obtained and forwarded to Chairman Branco.
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VI. HydroPoint Irrigaton Controls -Presentation
A. Bill Ten Eyck Regional Sales Manager
Mr. Sells reported the current system utilizes outdated technology and eventually will have to be
replaced. Some MSTU's have converted to the HydroPoint Irrigation System based on the
following criteria:
• Ease of programming.
• Reliability.
• Special features offered.
• Ability to test system electronically vs. manually.
• Positive customer reviews.
Mr. Ten Eyck, Regional Sales Manager for HydroPoint, presented a Power Point slide show on
the "WeatherTRAK Smart Irrigation Management System"to the Committee noting:
• HydroPoint, established in 2002, is a national company.
• The system offers a Cloud based flow optimization centralized control system with
communication via cell phone and the Internet.
• WeatherTRAK delivers accurate site-specific Evapotranspiration (ET) data daily.
• The company has the ability to retro fit the existing system with better controllers.
• Staff and the landscaping contractor are able to program and test the system.
• Supplies are available through a local dealer.
Mr. Sells noted the installation would be phased to verify proper functioning of the system.
VII. Landscape Architects Report—McGee & Associates
A. Summary,Detail
Mr. McGee submitted the `Landscape Observation Report: -FY 15-16, 4/11/17 for information
purposes noting:
Irrigation
• Warren Street reuse pump station recorded reuse water use of 114,990 gallons; potable
water use 1,176 gallons.
• Valley Stream Circle potable water use was 28,270 gallons.
US41 and Saint Andrews Boulevard
• Remove and replace turf due to heavy weed infestation.
Saint Andrews Boulevard
• Median #2—CLM will perform a Phase II cut of the Arboricola.
• An automobile accident damaged landscaping in the vicinity of the church and the
following was suggested:
o Replace Crown of Thorns with Perennial Peanut.
o Replant or flush cut the stump of destroyed Sabal Palm tree.
Chairman Branco requested the Committee review the area of the accident and make landscaping
recommendations at the May meeting. Attach quote with May read-ahead.
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Pebble Beach Boulevard
• Bougainvillea shrubs have been replaced by CLM.
Doral Circle West Right of Way
• Blueberry Flax Lilies are in decline and should be replaced by the landscape contractor.
• CLM will add soil and mulch to the Foxtail Palm removal area.
VIII. Landscape Maintenance Report—Commercial Land Maintenance
A. Summary Comments
• The area of the recent accident on Saint Andrews Boulevard has been cleaned up.
• CLM will provide proposals for refurbishment of the area damaged by the recent auto
accident as follows: A) Replacement of the Sabal Palm tree; B) flush cut the stump and C)
additional plantings for Committee consideration.
• CLM will attempt to inform the landscaping contractor for the Homeowners Association at
the intersection of Saint Andrews Boulevard and Forest Hills Boulevard to prune the
Bougainvillea to improve travel lane visibility.
• Sod Replacement: Approximately six weeks are required to treat the weeds and prepare
the area designated prior to sod replacement.
Chairman Branco motioned to approve Florida Land Maintenance,Inc.proposal number
El 105466, dated February 28, 2017, in the amount of$4,480.00 for Sod refurbishment at the
Saint Andrews entrance and other designated areas in the MSTU district.
Second by Ms. Jorgensen. Carried unanimously 4—0.
IX. Project Managers Report- Dan Schumacher,Harry Sells
A. Budget Report
Mr. Schumacher summarized the "Lely MSTUFund Budget 152 dated April 20, 2017"for
information purposes and provided an overview of the budget noting:
• $212,444 of the FY 17 property tax revenue budget of$233,800 has been collected.
• Carry Forward Funds of$252,959 bring Total Revenue to $487,759.
• Reserve Funds of$170,700 and Improvements General funds of$99,400 are reflected in
the Carry Forward Generated, Line 10.
• Current Operating Expense commitments total $67,815 with 2017 YTD expenditures of
$72,481.
• Uncommitted Operating Expense funds available are $36,762.71.
• A request has been made to increase Landscape Incidentals, Line 17, from $10K to $20K.
• Other Contractual, Line 18, will be reduced to $75K.
• Reserves funds total $170,700 of the $200,000 target. Unexpended funds can be
contributed to the reserve fund at the end of the year at the discretion of the MSTU.
• Improvements General Funds of$99,400 can be accessed for special projects with a budget
amendment approved by the Board of County Commissioners.
• Total available balance less committed expenses totals $340,866.
Mr. Schumacher recommended the millage rate for FY18 remain at 2.000 noting this level
should continue to build the Line 39 Catastrophe/Hurricane Reserve budget toward the $100k
target level.
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B. Lighting Inspection Report
Mr. Schumacher distributed the Lighting Inspection Report indicating two outages on Saint
Andrews Boulevard, one of which will be designated for the LED retrofit.
C. Bulbs—
1. Lumec LED Retrofit—Graybar ETA is April 21st for the equipment.
• A single-Luminaire streetlight fixture on Saint Andrews Boulevard will be utilized for the
test of an LED retrofit kit.
• An updated quote for installation of the LED bulb has been requested from Hart's
Electrical.
• Mr. Schumacher will email an ETA (estimated time of arrival) for the fixture to the
Committee with a goal of completion for May meeting.
• Depending on acceptance of the light color& intensity, a schedule for conversion of all
Luminaires to LED will be drafted.
2. Doral Circle—NTP issued for one (1) Cosmo bulb replacement.
An invoice has been received from Hart's Electrical for replacement of the bulb on the Doral
Circle NW Bridge.
D. Irrigation
Mr. Sells will research the feasibility of watering different portions of the roadways on alternate
days and report his findings to the Committee at the May meeting.
E. Doral Circle Paver Crosswalk—Traffic Ops Notified
Staff notified the Road and Maintenance Division the MSTU will not expend funds to install a
white pedestrian crossing stripe on the south side of the Doral Circle paver crossing.
F. Lely Traffic—is a County meeting planned for late April?
A non-public meeting to discuss Lely traffic patterns is scheduled for April 26, 2017. Chairman
Branco will explore the possibility of attending the meeting.
G. Flags—USA replaced and new state & county flags ordered.
The USA flag has been replaced at the entry way to the community. State and County flags are
scheduled for installation Friday, April 21, 2017.
H. FPL Poles & County Irrigation Control Enclosure @ US41 & St. Andrews Boulevard
Mr. Schumacher updated the Committee on the status of the FPL pole removal and irrigation
control enclosure.
• The County will install a new irrigation control enclosure on US-41.
• The existing controller on St Andrews will be consigned to the MSTU.
• Comcast cable will be removed last, at which time the wooden pole will be removed -time
frame unknown.
I. Quote(s)
This item was addressed under section VIII.—Landscape Maintenance Report.
J. Accident on Saint Andrews Boulevard
Mr. Schumacher will obtain the police report pertaining to the accident and initiate an insurance
claim.
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IX. Old Business
A. Refurbishment of Entry Monuments
1. Tony's superimposed designs - Vol. 2
Design proposals for the Lely entrance monument for will be reviewed at a future meeting.
2. Zoning—Additional details on the height criteria have been requested.
Chairman Branco and Mr. McGee obtained original shopping center easement documents
from the County records including a plat map and legal description as it pertains to the
Suncoast side of the entry to assist in determining monument signage requirements.
Mr. Sells will email copies of the shopping center easement documentation obtained in his
research to Chairman Branco and Mr. McGee.
Mr. Schumacher consulted with Diane Compagnone, Sign Review Specialist in the Growth
Management Division, to discuss signage requirements and will present findings to the
Committee in May.
B. Unfinished Business
Insurance for Pebble Beach Light Pole. Insurance reimbursement is pending.
X. New Business
A. Project Proposals for the FY-17 Year
The following projects are under consideration and will be addressed in 2017:
1. Traffic Calming—Possible Traffic Ops Presentation.
2. Lighting Pebble Beach Circle,Pebble Beach Cart Crossing, Forest Hills Cart Crossing.
Potential for Doral Circle.
3. Irrigation System Replacement.
XI. Member Comments
None
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XII. Public Comments
None
There being no further business to come before the Committee, the meeting was adjourned by the
Chair at 3:37 PM.
LELY GOLF ESTATES BEAUTIFICATION MSTU
ADVISORY COMMITTEE
Tony Br co,Chairman
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The Minutes were approved by the Committee on sil 2017, as presented , or
as amended .
NEXT MEETING: MAY 18,2017—2:00 PM
COLLIER COUNTY EAST NAPLES LIBRARY
8787 TAMIAMI TRAIL EAST
NAPLES,FL 34113
(239)775-5592
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