The URL can be used to link to this page

Backup Documents 05/09/2017 Item #11B ORIGINAL DOCUMENTS CHECKLIST & ROUTING SLIP 1 1 B TO ACCOMPANY ALL L ORIGINAL DOCUMENTS SENT If_ THE BOARD OF COUNTY COMMISSIONERS OFFICE FOR SI t-y ;iii _.• r NEB Print on pink paper. Attach to original document. The completed routing slip and original documents are to be forwarded to the County Attorney Office at the time the item is placed on the agenda. All completed routing slips and original documents must be received in the CountlAltor oviC V 1Jo later than Monday preceding the Board meeting. MM HH TT VV ..77 *NEW** ROUTING SLIP Complete routing lines#1 through#2 as appropriate for additional signatures,dates,and/or information needed. If the document is alipkccorwitteeliNellpt exception of the Chairman's signature,draw a line through routing lines#1 through#2,complete the checklist,and forward to the CouniTAtiOineY Office: Route to Addressee(s) (List in routing order) Office Initials Date 1. Risk Risk ManagementqA ‘ ✓r/rr��!J 2. County Attorney Office County Attorney Office Sis/7 4. BCC Office Board of County . Commissioners �c. S S \C \\ 4. Minutes and Records Clerk of Court's Office -re rf r( 5. Procurement Services Procurement Services PRIMARY CONTACT INFORMATION Normally the primary contact is the person who created/prepared the Executive Summary. Primary contact information is needed in the even one of the addressees above,may need to contact staff for additional or missing information. Name of Primary Staff Barbara Lance for Brenda Brilhart Contact Information 239-252-8998 Contact/ Department May 9, 2017 Agenda Date Item was May 9,2017 LJ Agenda Item Number 11.B L......--'7.-- Approved by the BCC Type of Document Contract Number of Original 1 Attached Documents Attached PO number or account N/A 16-6679 Traffic Activu Corporation number if document is Operations Video Wall to be recorded Replacement INSTRUCTIONS & CHECKLIST Initial the Yes column or mark"N/A"in the Not Applicable column,whichever is Yes N/A(Not appropriate. . . (Initial) Applicable) 1. Does the document require the chairman's original signat SUMP OK BL ,\)!J'- 2. Does the document need to be sent to another agency for ditional signa 1 ,ei If yes, N/A provide the Contact Information(Name;Agency;Address;P ones on an attached sheet. 3. Original document has been signed/initialed for legal sufficiency. (All documents to be BL signed by the Chairman,with the exception of most letters,must be reviewed and signed by the Office of the County Attorney. 4. All handwritten strike-through and revisions have been initialed by the County Attorney's N/A Office and all other parties except the BCC Chairman and the Clerk to the Board 5. The Chairman's signature line date has been entered as the date of BCC approval of the N/A document or the final negotiated contract date whichever is applicable. _ 6. "Sign here"tabs are placed on the appropriate pages indicating where the Chairman's BL signature and initials are required. 7. In most cases(some contracts are an exception),the original document and this routing slip N/A should be provided to the County Attorney Office at the time the item is input into SIRE. Some documents are time sensitive and require forwarding to Tallahassee within a certain time frame or the BCC's actions are nullified. Be aware of your deadlines! 8. The document was approved by the BCC on 05/09/2017 and all changes made during the meeting have been incorporated in the attached document. The County - Attorney's Office has reviewed the changes,if applicable. r 9. Initials of attorney verifying that the attached document is the version approved by t fit- 'T\=, BCC,all changes directed by the BCC have been made,and the document is ready •1r the Chairman's signature. S'O \ ! 1 18 MEMORANDUM Date: May 15, 2017 To: Barbara Lance for Brenda Brilhart, Procurement Services From: Teresa Cannon, Deputy Clerk Minutes & Records Department Re: Contract #16-6679 "Traffic Operations Video Wall Replacement" Contractor: Activu Corporation Attached for your records is an original of the referenced contract above, (Item #11B) adopted by the Board of County Commissioners on Tuesday, May 9, 2017. If you have any questions, please feel free to contact me at 252-8411. Thank you. Attachment lID Contract#16-6679 "Traffic Operations Video Wall Replacement" PROFESSIONAL SERVICES AGREEMENT THIS AGREEMENT is made and entered into this day of 18(10. , 2017, by and between the Board of County Commissioners for Collier County, Florida, a political subdivision of the State of Florida (hereinafter referred to as the "COUNTY" or "OWNER") and Activu Corporation, authorized to do business in the State of Florida, whose business address is 301 Roundhill Drive, Rockaway, New Jersey 07866 (hereinafter referred to as the "CONTRACTOR"). WITNESSETH: WHEREAS, the OWNER desires to obtain the professional Informational Technology Consulting services of the CONTRACTOR concerning the Traffic Operations Video Wall Replacement (hereinafter referred to as the "Project"), said services being more fully described in Schedule A, "Scope of Services", which is attached hereto and incorporated herein; WHEREAS, the CONTRACTOR has submitted a proposal for provision of those services; and WHEREAS, the CONTRACTOR represents that it has expertise in the type of professional services that will be required for the Project. NOW, THEREFORE, in consideration of the mutual covenants and provisions contained herein, the parties hereto agree as follows: ARTICLE ONE CONTRACTOR'S RESPONSIBILITY 1.1. CONTRACTOR shall provide to OWNER professional Information Technology Consulting services in all phases of the Project to which this Agreement applies. 1.2. The Basic Services to be performed by CONTRACTOR hereunder are set forth in the Scope of Services described in detail in Schedule A. The total compensation to be paid CONTRACTOR by the 1 1t' a tg e Contract#16-6679"Traffic Operations Video Wall Replacement" I I B OWNER for all Basic Services is set forth in Article Five and Schedule B, "Basis of Compensation", which is attached hereto and incorporated herein. 1.3. The CONTRACTOR agrees to obtain and maintain throughout the period of this Agreement all such licenses as are required to do business in the State of Florida and in Collier County, Florida, including, but not limited to, all licenses required by the respective state boards and other governmental agencies responsible for regulating and licensing the professional services to be provided and performed by the CONTRACTOR pursuant to this Agreement. 1.4. The CONTRACTOR agrees that, when the services to be provided hereunder relate to a professional service which, under Florida Statutes, requires a license, certificate of authorization or other form of legal entitlement to practice such services, it shall employ and/or retain only qualified personnel to provide such services to OWNER. 1.5. CONTRACTOR designates Chris Villani, Activu Project Manager, a qualified licensed professional to serve as the CONTRACTOR'S project coordinator (hereinafter referred to as the "Project Coordinator"). The Project Coordinator is authorized and responsible to act on behalf of the CONTRACTOR with respect to directing, coordinating and administering all aspects of the services to be provided and performed under this Agreement. Further, the Project Coordinator has full authority to bind and obligate the CONTRACTOR on all matters arising out of or relating to this Agreement. The CONTRACTOR agrees that the Project Coordinator shall devote whatever time is required to satisfactorily manage the services to be provided and performed by the CONTRACTOR hereunder. The Project Coordinator shall not be removed by CONTRACTOR from the Project without OWNER'S prior written approval, and if so removed must be immediately replaced with a person acceptable to OWNER. 1.6. CONTRACTOR agrees, within fourteen (14) calendar days of receipt of a written request from Owner to promptly remove and replace the Project Coordinator, or any other personnel employed or retained by the CONTRACTOR, or any subconsultants or subcontractors or any personnel of any such subconsultants or subcontractors engaged by the CONTRACTOR to provide and perform services or 21i=gag ;: Contract#16-6679"Traffic Operations Video Wall Replacement" work pursuant to the requirements of this Agreement, said request may be made with or without cause. Any personnel so removed must be immediat'.ly replaced with a person acceptable to OWNER. 1.7. The CONTRACTOR represents to the OWNER that it has expertise in the type of professional services that will be performed pursuant to this Agreement and has extensive experience with projects similar to the Project required hereunder. The CONTRACTOR agrees that all services to be provided by CONTRACTOR pursuant to this Agreement shall be subject to the OWNER'S review and approval and shall be in accordance with the generally accepted standards of professional practice in the State of Florida, as well as in accordance with all applicable laws, statutes, including but not limited to ordinances, codes, rules, regulations and requirements of any governmental agencies, and the Florida Building Code where applicable, which regulate or have jurisdiction over the Services to be provided and performed by CONTRACTOR hereunder, the Local Government Prompt Payment Act (218.735 and 218.76 F.S.), as amended, and the Florida Public Records Law Chapter 119 (including specifically those contractual requirements at F.S. § 119.0701(2)(a)-(b) as stated as follows: IF THE CONTRACTOR HAS QUESTIONS REGARDING THE APPLICATION OF CHAPTER 119, FLORIDA STATUTES, TO THE CONTRACTOR'S DUTY TO PROVIDE PUBLIC RECORDS RELATING TO THIS CONTRACT, CONTACT THE CUSTODIAN OF PUBLIC RECORDS AT: Communication and Customer Relations Division 3299 Tamiami Trail East, Suite 102 Naples, FL 34112-5746 Telephone: (239) 252-8383 The Contractor must specifically comply with the Florida Pubic Records Law to: 1. Keep and maintain public records required by the public agency to perform the service. 2. Upon request from the public agency's custodian of public records, provide the public agency with a copy of the requested records or allow the records to be inspected or copied within a reasonable time at a cost that does not exceed the cost provided in this chapter or as otherwise provided by law. 3. Ensure that public records that are exempt or confidential and exempt from public records disclosure requirements are not disclosed except as authorized by law for the duration of 31P g Contract#16-6679"Traffic Operations Video Wall Replacement" 0 1IB the contract term and following completion of the contract if the Contractor does not transfer the records to the public agency. 4. Upon completion of the contract, transfer, at no cost, to the public agency all public records in possession of the Contractor or keep and maintain public records required by the public agency to perform the service. If the Contractor transfers all public records to the public agency upon completion of the contract, the Contractor shall destroy any duplicate public records that are exempt or confidential and exempt from public records disclosure requirements. If the Contractor keeps and maintains public records upon completion of the contract, the Contractor shall meet all applicable requirements for retaining public records. All records stored electronically must be provided to the public agency, upon request from the public agency's custodian of public records, in a format that is compatible with the information technology systems of the public agency. If Contractor observes that the Contract Documents are at variance therewith, it shall promptly notify the County in writing. Failure by the Contractor to comply with the laws referenced herein shall constitute a breach of this Agreement and the County shall have the discretion to unilaterally terminate this Agreement immediately. In the event of any conflicts in these requirements, the CONTRACTOR shall notify the OWNER of such conflict and utilize its best professional judgment to advise OWNER regarding resolution of each such conflict. OWNER'S approval of the design documents in no way relieves CONTRACTOR of its obligation to deliver complete and accurate documents necessary for successful construction of the Project. 1.7.1 The County reserves the right to deduct portions of the (monthly) invoiced (task) amount for the following: Tasks not completed within the expressed time frame, including required deliverables, incomplete and/or deficient documents, failure to comply with local, state and/or federal requirements and/or codes and ordinances applicable to Contractor's performance of the work as related to the project. This list is not deemed to be all-inclusive, and the County reserves the right to make sole determination regarding deductions. After notification of deficiency, if the Contractor fails to correct the 4Ii"' age Contract#16-6679"Traffic Operations Video Wall Replacement" deficiency within the specified timeframe, these funds would be forfeited by the Contractor. The County may also deduct or charge the Contractor for services and/or items necessary to correct the deficiencies directly related to the Contractor's non-performance whether or not the County obtained substitute performance. 1.8. CONTRACTOR agrees not to divulge, furnish or make available to any third person, firm or organization, without OWNER'S prior written consent, or unless incident to the proper performance of the CONTRACTOR'S obligations hereunder, or in the course of judicial or legislative proceedings where such information has been properly subpoenaed, any non-public information concerning the services to be rendered by CONTRACTOR hereunder, and CONTRACTOR shall require all of its employees, agents, and subcontractors to comply with the provisions of this paragraph. CONTRACTOR shall provide OWNER prompt written notice of any such subpoenas. 1.9. As directed by OWNER, all plans and drawings referencing a specific geographic area must be submitted in an AutoCAD DWG or MicroStation DGN format on a CD or DVD, drawn in the Florida State Plane East (US Feet) Coordinate System (NAD 83/90). The drawings should either reference specific established Survey Monumentation, such as Certified Section Corners (Half or Quarter Sections are also acceptable), or when implemented, derived from the RTK (Real-Time Kinematic) GPS Network as provided by OWNER. Information layers shall have common naming conventions (i.e. right-of-way - ROW, centerlines - CL, edge-of-pavement - EOP, etc), and adhere to industry standard CAD specifications. ARTICLE TWO ADDITIONAL SERVICES OF CONTRACTOR If authorized in writing by OWNER through a Change Order or Amendment to this Agreement, CONTRACTOR shall furnish or obtain from others Additional Services of the types listed in Article Two herein. The agreed upon scope, compensation and schedule for Additional Services shall be set forth in the Change Order or Amendment authorizing those Additional Services (any changes will require prior approval from the granting agency). With respect to the individuals with authority to authorize Additional Services under this Agreement, such authority will be as established in OWNER'S Procurement 51 ' aye Contract#16-6679'Traffic Operations Video Wall Replacement" 1 Ordinance and Procedures in effect at the time such services are authorized. These services will be paid for by OWNER as indicated in Article Five and Schedule B. Except in an emergency endangering life or property, any Additional Services must be approved in writing via a Change Order or an Amendment to this Agreement prior to starting such services. OWNER will not be responsible for the costs of Additional Services commenced without such express prior written approval. Failure to obtain such prior written approval for Additional Services will be deemed: (i) a waiver of any claim by CONTRACTOR for such Additional Services and (ii) an admission by CONTRACTOR that such Work is not additional but rather a part of the Basic Services required of CONTRACTOR hereunder. If OWNER determines that a change in the Agreement is required because of the action taken by CONTRACTOR in response to an emergency, an Amendment shall be issued to document the consequences of the changes or variations, provided that CONTRACTOR has delivered written notice to OWNER of the emergency within forty-eight (48) hours from when CONTRACTOR knew or should have known of its occurrence. Failure to provide the forty-eight (48) hour written notice noted above, waives CONTRACTOR'S right it otherwise may have had to seek an adjustment to its compensation or time of performance under this Agreement. The following services, if not otherwise specified in Schedule A as part of Basic Services, shall be Additional Services: 2.1. Preparation of applications and supporting documents (except those already to be furnished under this Agreement) for private or governmental grants, loans, bond issues or advances in connection with the Project. 2.2. Services resulting from significant changes in the general scope, extent or character of the Project or its design including, but not limited to, changes in size, complexity, OWNER'S schedule or character of construction; and revising studies, reports, design documents or Contract Documents previously accepted by OWNER when such revisions are required by changes in laws, rules, regulations, ordinances, codes or orders enacted subsequent to and not reasonably anticipated prior to the preparation of such studies, reports or documents, or are due to any other causes beyond CONTRACTOR'S control and fault 61P ,ye Contract#16-6679"Traffic Operations Video Wall Replacement" 0 2.3. Providing renderings or models for OWNER'S use. 2.4. Investigations and studies involving detailed consideration of operations, maintenance and overhead expenses; the preparation of feasibility studies, cash flow and economic evaluations, rate schedules and appraisals; and evaluating processes available for licensing and assisting OWNER in obtaining such process licensing. 2.5. Furnishing services of independent professional associates and consultants for other than the Basic Services to be provided by CONTRACTOR hereunder. 2.6. Services during travel outside of Collier and Lee Counties required of CONTRACTOR and directed by OWNER, other than visits to the Project site or OWNER's office. 2.7. Preparation of operating, maintenance and staffing manuals, except as otherwise provided for herein. 2.8. Preparing to serve or serving as a CONTRACTOR or witness for OWNER in any litigation, or other legal or administrative proceeding, involving the Project (except for assistance in consultations which are included as part of the Basic Services to be provided herein). 2.9. Additional services rendered by CONTRACTOR in connection with the Project, not otherwise provided for in this Agreement or not customarily furnished in Collier County as part of the Basic Services in accordance with generally accepted professional practice. ARTICLE THREE OWNER'S RESPONSIBILITIES 3.1. The OWNER shall designate in writing a project manager to act as OWNER'S representative with respect to the services to be rendered under this Agreement (hereinafter referred to as the "Project Manager"). The Project Manager shall have authority to transmit instructions, receive information, 7IPa <ge Contract#16-6679"Traffic Operations Video Wall Replacement" lib' interpret and define OWNER'S policies and decisions with respect to CONTRACTOR'S services for the Project. However, the Project Manager is not authorized to issue any verbal or written orders or instructions to the CONTRACTOR that would have the effect, or be interpreted to have the effect, of modifying or changing in any way whatever: (a) The scope of services to be provided and performed by the CONTRACTOR hereunder; (b) The time the CONTRACTOR is obligated to commence and complete all such services; or (c) The amount of compensation the OWNER is obligated or committed to pay the CONTRACTOR. 3.2. The Project Manager shall: (a) Review and make appropriate recommendations on all requests submitted by the CONTRACTOR for payment for services and work provided and performed in accordance with this Agreement; (b) Provide all criteria and information requested by CONTRACTOR as to OWNER's requirements for the Project, including design objectives and constraints, space, capacity and performance requirements, flexibility and expandability, and any budgetary limitations; (c) Upon request from CONTRACTOR, assist CONTRACTOR by placing at CONTRACTOR'S disposal all available information in the OWNER'S possession pertinent to the Project, including existing drawings, specifications, shop drawings, product literature, previous reports and any other data relative to the Project; (d) Arrange for access to and make all provisions for CONTRACTOR to enter the Project site to perform the services to be provided by CONTRACTOR under this Agreement; and (e) Provide notice to CONTRACTOR of any deficiencies or defects discovered by the OWNER with respect to the services to be rendered by CONTRACTOR hereunder. ARTICLE FOUR TIME 81Paga Contract#16-6679"Traffic Operations Video Wall Replacement" 1 4.1. Services to be rendered by CONTRACTOR shall be commenced subsequent to the execution of this Agreement upon written Notice to Proceed from OWNER for all or any designated portion of the Project and shall be performed and completed in accordance with the Project Milestone Schedule attached hereto and made a part hereof as Schedule C. Time is of the essence with respect to the performance of this Agreement. 4.2. Should CONTRACTOR be obstructed or delayed in the prosecution or completion of its services as a result of unforeseeable causes beyond the control of CONTRACTOR, and not due to its own fault or neglect, including but not restricted to acts of nature or of public enemy, acts of government or of the OWNER, fires, floods, epidemics, quarantine regulations, strikes or lock-outs, then CONTRACTOR shall notify OWNER in writing within five (5) working days after commencement of such delay, stating the specific cause or causes thereof, or be deemed to have waived any right which CONTRACTOR may have had to request a time extension for that specific delay. 4.3. No interruption, interference, inefficiency, suspension or delay in the commencement or progress of CONTRACTOR'S services from any cause whatsoever, including those for which OWNER may be responsible in whole or in part, shall relieve CONTRACTOR of its duty to perform or give rise to any right to damages or additional compensation from OWNER. CONTRACTOR'S sole remedy against OWNER will be the right to seek an extension of time to its schedule provided, however, the granting of any such time extension shall not be a condition precedent to the aforementioned "No Damage For Delay" provision. This paragraph shall expressly apply to claims for early completion, as well as claims based on late completion. Provided, however, if through no fault or neglect of CONTRACTOR, the services to be provided hereunder have been delayed for a total of 180 calendar days, CONTRACTOR'S compensation shall be equitably adjusted, with respect to those services that have not yet been performed, to reflect the incremental increase in costs experienced by CONTRACTOR, if any, as a result of such delays. 4.4. Should the CONTRACTOR fail to commence, provide, perform or complete any of the services to be provided hereunder in a timely manner, in addition to any other rights or remedies available to the 9Ir' ge Contract#16-6679'Traffic Operations Video Wall Replacement" OWNER hereunder, the OWNER at its sole discretion and option may withhold any and all payments due and owing to the CONTRACTOR until such time as the CONTRACTOR resumes performance of its obligations hereunder in such a manner so as to reasonably establish to the OWNER's satisfaction that the CONTRACTOR'S performance is or will shortly be back on schedule. 4.5. In no event shall any approval by OWNER authorizing CONTRACTOR to continue performing Work under this Agreement or any payment issued by OWNER to CONTRACTOR be deemed a waiver of any right or claim OWNER may have against CONTRACTOR for delay or any other damages hereunder. ARTICLE FIVE COMPENSATION 5.1. Compensation and the manner of payment of such compensation by the OWNER for services rendered hereunder by CONTRACTOR shall be as prescribed in Schedule B, entitled "Basis of Compensation", which is attached hereto and made a part hereof. The Project Manager, or designee, reserves the right to utilize any of the following Price Methodologies: Lump Sum (Fixed Price): A firm fixed total price offering for a project; the risks are transferred from the County to the Contractor; and, as a business practice there are no hourly or material invoices presented, rather, the Contractor must perform to the satisfaction of the County's project manager before payment for the fixed price contract is authorized. 5.2 The hourly rates as set forth and identified in Schedule B, which is attached hereto, are for purposes of providing estimate(s), as required by the grantor agency. ARTICLE SIX OWNERSHIP OF DOCUMENTS 6.1. Upon the completion or termination of this Agreement, as directed by OWNER, CONTRACTOR shall deliver to OWNER copies or originals of all records, documents, drawings, notes, tracings, plans, MicroStation or AutoCAD files, specifications, maps, evaluations, reports and other technical data, other than working papers, prepared or developed by or for CONTRACTOR under this Agreement ("Project Documents"). OWNER shall specify whether the originals or copies of such Project Documents are to be delivered by CONTRACTOR. CONTRACTOR shall be solely responsible for all costs associated with 101Pag Contract#16-6679"Traffic Operations Video Wall Replacement" delivering to OWNER the Project Documents. CONTRACTOR, at its own expense, may retain copies of the Project Documents for its files and internal use. 6.2. Notwithstanding anything in this Agreement to the contrary and without requiring OWNER to pay any additional compensation, CONTRACTOR hereby grants to OWNER a nonexclusive, irrevocable license in all of the Project Documents for OWNER'S use on this Project. CONTRACTOR warrants to OWNER that it has full right and authority to grant this license to OWNER. Further, CONTRACTOR consents to OWNER'S use of the Project Documents to complete the Project following CONTRACTOR'S termination for any reason or to perform additions to or remodeling, replacement or renovations of the Project. CONTRACTOR also acknowledges OWNER may be making Project Documents available for review and information to various third parties and hereby consents to such use by OWNER. ARTICLE SEVEN MAINTENANCE OF RECORDS 7.1. CONTRACTOR will keep adequate records and supporting documentation which concern or reflect its services hereunder. The records and documentation will be retained by CONTRACTOR for a minimum of five (5) years from (a) the date of termination of this Agreement or (b) the date the Project is completed, whichever is later, or such later date as may be required by law. OWNER, or any duly authorized agents or representatives of OWNER, shall, free of charge, have the right to audit, inspect and copy all such records and documentation as often as they deem necessary during the period of this Agreement and during the five (5) year period noted above, or such later date as may be required by law; provided, however, such activity shall be conducted only during normal business hours. ARTICLE EIGHT INDEMNIFICATION 8.1. To the maximum extent permitted by Florida law, CONTRACTOR shall indemnify and hold harmless OWNER, its officers and employees from any and all liabilities, damages, losses and costs, including, but not limited to, reasonable attorneys' fees and paralegals' fees, to the extent caused by the negligence, recklessness, or intentionally wrongful conduct of CONTRACTOR or anyone employed or utilized by the CONTRACTOR in the performance of this Agreement. This indemnification obligation shall not be construed to negate, abridge or reduce any other rights or remedies which otherwise may be available to an indemnified party or person described in this paragraph 8.1. 11 IP a gt Contract#16-6679"Traffic Operations Video Wall Replacement" .E� 8.2. The duty to defend under this Article 8 is independent and separate from the duty to indemnify, and the duty to defend exists regardless of any ultimate liability of the CONTRACTOR, OWNER and any indemnified party. The duty to defend arises immediately upon presentation of a claim by any party and written notice of such claim being provided to CONTRACTOR. CONTRACTOR'S obligation to indemnify and defend under this Article 8 will survive the expiration or earlier termination of this Agreement until it is determined by final judgment that an action against the OWNER or an indemnified party for the matter indemnified hereunder is fully and finally barred by the applicable statute of limitations. ARTICLE NINE INSURANCE 9.1. CONTRACTOR shall obtain and carry, at all times during its performance under the Contract Documents, insurance of the types and in the amounts set forth in SCHEDULE D to this Agreement. 9.2. All insurance shall be from responsible companies duly authorized to do business in the State of Florida. 9.3. All insurance policies required by this Agreement shall include the following provisions and conditions by endorsement to the policies: 9.3.1. All insurance policies, other than the Business Automobile policy, Professional Liability policy, and the Workers Compensation policy, provided by CONTRACTOR to meet the requirements of this Agreement shall name Collier County Government, Collier County, Florida, as an additional insured as to the operations of CONTRACTOR under this Agreement and shall contain a severability of interests provisions. 9.3.2. Companies issuing the insurance policy or policies shall have no recourse against OWNER for payment of premiums or assessments for any deductibles which all are at the sole responsibility and risk of CONTRACTOR. 9.3.3. All insurance coverages of CONTRACTOR shall be primary to any insurance or self- insurance program carried by OWNER applicable to this Project, and the "Other Insurance" provisions of any policies obtained by CONTRACTOR shall not apply to any insurance or self- insurance program carried by OWNER applicable to this Project. 12 IP aga Contract#16-6679"Traffic Operations Video Wall Replacement" 9.3.4. The Certificates of Insurance must read: For any and all work performed on behalf of Collier County, or reference this contract number. 9.3.5. All insurance policies shall be fully performable in Collier County, Florida, and shall be construed in accordance with the laws of the State of Florida. 9.4. CONTRACTOR, its subconsultants and OWNER shall waive all rights against each other for damages covered by insurance to the extent insurance proceeds are paid and received by OWNER, except such rights as they may have to the proceeds of such insurance held by any of them. 9.5. All insurance companies from whom CONTRACTOR obtains the insurance policies required hereunder must meet the following minimum requirements: 9.5.1. The insurance company must be duly licensed and authorized by the Department of Insurance of the State of Florida to transact the appropriate insurance business in the State of Florida. 9.5.2. The insurance company must have a current A. M. Best financial rating of "Class VI" or higher. ARTICLE TEN SERVICES BY CONTRACTOR'S OWN STAFF 10.1. The services to be performed hereunder shall be performed by CONTRACTOR'S own staff, unless otherwise authorized in writing by the OWNER. The employment of, contract with, or use of the services of any other person or firm by CONTRACTOR, as independent Contractor or otherwise, shall be subject to the prior written approval of the OWNER. No provision of this Agreement shall, however, be construed as constituting an agreement between the OWNER and any such other person or firm. Nor shall anything in this Agreement be deemed to give any such party or any third party any claim or right of action against the OWNER beyond such as may then otherwise exist without regard to this Agreement. 10.2. Attached as Schedule F is a listing of all key personnel CONTRACTOR intends to assign to the Project to perform the Services required hereunder. Such personnel shall be committed to this Project in accordance with the percentages noted in Schedule F. CONTRACTOR also has identified each subContractor and subcontractor it intends to utilize on the Project in Schedule F. All personnel, subconsultants and subcontractors identified in Schedule F shall not be removed or replaced without OWNER'S prior written consent. 131Page Contract#16-6679"Traffic Operations Video Wall Replacement" 10.3. CONTRACTOR is liable for all the acts or omissions of its subconsultants or subcontractors. By appropriate written agreement, the CONTRACTOR shall require each subconsultant or subcontractor, to the extent of the Services to be performed by the subconsultant or subcontractor, to be bound to the CONTRACTOR by the terms of this Agreement, and to assume toward the CONTRACTOR all the obligations and responsibilities which the CONTRACTOR, by this Agreement, assumes toward the OWNER. Each subconsultant or subcontract agreement shall preserve and protect the rights of the OWNER under this Agreement with respect to the Services to be performed by the subconsultant or subcontractor so that the subconsulting or subcontracting thereof will not prejudice such rights. Where appropriate, the CONTRACTOR shall require each subconsultant or subcontractor to enter into similar agreements with its sub-subconsultants or sub-subcontractors. 10.4. CONTRACTOR acknowledges and agrees that OWNER is a third party beneficiary of each contract entered into between CONTRACTOR and each subconsultant or subcontractor, however nothing in this Agreement shall be construed to create any contractual relationship between OWNER and any subconsultant or subcontractor. Further, all such contracts shall provide that, at Owner's discretion, they are assignable to OWNER upon any termination of this Agreement. ARTICLE ELEVEN WAIVER OF CLAIMS 11.1. CONTRACTOR'S acceptance of final payment shall constitute a full waiver of any and all claims, except for insurance company subrogation claims, by it against OWNER arising out of this Agreement or otherwise related to the Project, and except those previously made in writing in accordance with the terms of this Agreement and identified by CONTRACTOR as unsettled at the time of the final payment. Neither the acceptance of CONTRACTOR'S services nor payment by OWNER shall be deemed to be a waiver of any of OWNER'S rights against CONTRACTOR. 14 I age Contract#16-6679"Traffic Operations Video Wall Replacement" ARTICLE TWELVE TERMINATION OR SUSPENSION 12.1. CONTRACTOR shall be considered in material default of this Agreement and such default will be considered cause for OWNER to terminate this Agreement, in whole or in part, as further set forth in this section, for any of the following reasons: (a) CONTRACTOR'S failure to begin services under the Agreement within the times specified under the Notice(s) to Proceed, or (b) CONTRACTOR'S failure to properly and timely perform the services to be provided hereunder or as directed by OWNER, or (c) the bankruptcy or insolvency or a general assignment for the benefit of creditors by CONTRACTOR or by any of CONTRACTOR'S principals, officers or directors, or (d) CONTRACTOR'S failure to obey any laws, ordinances, regulations or other codes of conduct, or (e) CONTRACTOR'S failure to perform or abide by the terms and conditions of this Agreement, or (f) for any other just cause. The OWNER may so terminate this Agreement, in whole or in part, by giving the CONTRACTOR seven (7) calendar days written notice of the material default. 12.2. If, after notice of termination of this Agreement as provided for in paragraph 12.1 above, it is determined for any reason that CONTRACTOR was not in default, or that its default was excusable, or that OWNER otherwise was not entitled to the remedy against CONTRACTOR provided for in paragraph 12.1, then the notice of termination given pursuant to paragraph 12.1 shall be deemed to be the notice of termination provided for in paragraph 12.3, below, and CONTRACTOR's remedies against OWNER shall be the same as and be limited to those afforded CONTRACTOR under paragraph 12.3, below. 12.3. OWNER shall have the right to terminate this Agreement, in whole or in part, without cause upon seven (7) calendar days written notice to CONTRACTOR. In the event of such termination for convenience, CONTRACTOR'S recovery against OWNER shall be limited to that portion of the fee earned through the date of termination, together with any retainage withheld and any costs reasonably incurred by CONTRACTOR that are directly attributable to the termination, but CONTRACTOR shall not be entitled to any other or further recovery against OWNER, including, but not limited to, anticipated fees or profits on work not required to be performed. CONTRACTOR must mitigate all such costs to the greatest extent reasonably possible. 15'Page Contract#16-6679"Traffic Operations Video Wall Replacement" 12.4. Upon termination and as directed by Owner, the CONTRACTOR shall deliver to the OWNER all original papers, records, documents, drawings, models, and other material set forth and described in this Agreement, including those described in Section 6, that are in CONTRACTOR'S possession or under its control. 12.5. The OWNER shall have the power to suspend all or any portions of the services to be provided by CONTRACTOR hereunder upon giving CONTRACTOR two (2) calendar days prior written notice of such suspension. If all or any portion of the services to be rendered hereunder are so suspended, the CONTRACTOR'S sole and exclusive remedy shall be to seek an extension of time to its schedule in accordance with the procedures set forth in Article Four herein. 12.6 In the event (i) OWNER fails to make any undisputed payment to CONTRACTOR within forty-five (45) days after such payment is due or such other time as required by Florida's Prompt Payment Act or (ii) OWNER otherwise persistently fails to fulfill some material obligation owed by OWNER to CONTRACTOR under this Agreement, and (ii) OWNER has failed to cure such default within fourteen (14) days of receiving written notice of same from CONTRACTOR, then CONTRACTOR may stop its performance under this Agreement until such default is cured, after giving OWNER a second fourteen (14) days written notice of CONTRACTOR's intention to stop performance under the Agreement. If the Services are so stopped for a period of one hundred and twenty (120) consecutive days through no act or fault of the CONTRACTOR or its subconsultant or subcontractor or their agents or employees or any other persons performing portions of the Services under contract with the CONTRACTOR, the CONTRACTOR may terminate this Agreement by giving written notice to OWNER of CONTRACTOR'S intent to terminate this Agreement. If OWNER does not cure its default within fourteen (14) days after receipt of CONTRACTOR'S written notice, CONTRACTOR may, upon fourteen (14) additional days' written notice to the OWNER, terminate the Agreement and recover from the Owner payment for Services performed through the termination date, but in no event shall CONTRACTOR be entitled to payment for Services not performed or any other damages from Owner. 161Page Contract#16-6679"Traffic Operations Video Wall Replacement" ARTICLE THIRTEEN CONFLICT OF INTEREST 13.1. CONTRACTOR represents that it presently has no interest and shall acquire no interest, either direct or indirect, which would conflict in any manner with the performance of services required hereunder. CONTRACTOR further represents that no persons having any such interest shall be employed to perform those services. ARTICLE FOURTEEN MODIFICATION 14.1. No modification or change in this Agreement shall be valid or binding upon either party unless in writing and executed by the party or parties intended to be bound by it. ARTICLE FIFTEEN NOTICES AND ADDRESS OF RECORD 15.1. All notices required or made pursuant to this Agreement to be given by the CONTRACTOR to the OWNER shall be in writing and shall be delivered by hand, by fax, or by United States Postal Service Department, first class mail service, postage prepaid, addressed to the following OWNER'S address of record: Board of County Commissioners, Collier County Florida Traffic Operations Division, Growth Management Department 2885 S. Horseshoe Drive Naples, Florida 34104 Telephone: (239) 252-6066 Attention: Pierre Beauvoir, Signal Systems Network Specialist Email: PierreBeauvoir(a�colliergov.net 15.2. All notices required or made pursuant to this Agreement to be given by the OWNER to the CONTRACTOR shall be made in writing and shall be delivered by hand, by fax or by the United States Postal Service Department, first class mail service, postage prepaid, addressed to the following CONTRACTOR'S address of record: Activu Corporation 301 Roundhill Drive Rockaway, NJ 07866 Telephone: (813) 415-9318 Attention: Contracts Email: contracts a�activu.com 171Page 2 Contract#16-6679"Traffic Operations Video Wall Replacement" 15.3. Either party may change its address of record by written notice to the other party given in accordance with requirements of this Article. ARTICLE SIXTEEN MISCELLANEOUS 16.1. CONTRACTOR, in representing OWNER, shall promote the best interests of OWNER and assume towards OWNER a duty of the highest trust, confidence, and fair dealing. 16.2. No modification, waiver, suspension or termination of the Agreement or of any terms thereof shall impair the rights or liabilities of either party. 16.3. This Agreement is not assignable, or otherwise transferable in whole or in part, by CONTRACTOR without the prior written consent of OWNER. 16.4. Waivers by either party of a breach of any provision of this Agreement shall not be deemed to be a waiver of any other breach and shall not be construed to be a modification of the terms of this Agreement. 16.5. The headings of the Articles, Schedules, Parts and Attachments as contained in this Agreement are for the purpose of convenience only and shall not be deemed to expand, limit or change the provisions in such Articles, Schedules, Parts and Attachments. 16.6. In the event of any conflict between or among the terms of any of the Contract Documents and/or the County's Board approved Executive Summary, the terms of the Agreement shall take precedence over the terms of all other Contract Documents, except the terms of any Supplemental Grant Conditions shall take precedence over the Agreement. To the extent any conflict in the terms of the Contract Documents cannot be resolved by application of the Supplemental Conditions, if any, or the Agreement, the conflict shall be resolved by imposing the more strict or costly obligation under the Contract Documents upon the Contractor at Owner's discretion. 181Page Contract#16-6679"Traffic Operations Video Wall Replacement" • 16.7. This Agreement, including the referenced Schedules and Attachments hereto, constitutes the entire agreement between the parties hereto and shall supersede, replace and nullify any and all prior agreements or understandings, written or oral, relating to the matter set forth herein, and any such prior agreements or understanding shall have no force or effect whatever on this Agreement. 16.8. Unless otherwise expressly noted herein, all representations and covenants of the parties shall survive the expiration or termination of this Agreement. 16.9. This Agreement may be simultaneously executed in several counterparts, each of which shall be an original and all of which shall constitute but one and the same instrument. 16.10. The terms and conditions of the following Schedules attached hereto are by this reference incorporated herein: Schedule A SCOPE OF SERVICES Schedule B BASIS OF COMPENSATION Schedule C PROJECT MILESTONE SCHEDULE Schedule D INSURANCE COVERAGE Schedule E CONTRACTOR'S PROPOSAL Schedule F RFP# 16-6679 Traffic Operations Video Wall Replacement Terms and Conditions(including Granting Agency provisions) ARTICLE SEVENTEEN APPLICABLE LAW 17.1. This Agreement shall be governed by the laws, rules, and regulations of the State of Florida, and by such laws, rules and regulations of the United States as made applicable to services funded by the United States government. Any suit or action brought by either party to this Agreement against the other party relating to or arising out of this Agreement must be brought in the appropriate federal or state courts in Collier County, Florida, which courts have sole and exclusive jurisdiction on all such matters. ARTICLE EIGHTEEN SECURING AGREEMENT/PUBLIC ENTITY CRIMES 18.1. CONTRACTOR warrants that CONTRACTOR has not employed or retained any company or person, other than a bona fide employee working solely for CONTRACTOR, to solicit or secure this Agreement and that CONTRACTOR has not paid or agreed to pay any person, company, corporation, 19 I1' a g t' caoContract#16-6679"Traffic Operations Video Wall Replacement" 1 individual or firm, other than a bona fide employee working solely for CONTRACTOR, any fee, commission, percentage, gift or any other consideration contingent upon or resulting from the award or making of this Agreement. CONTRACTOR'S compensation shall be adjusted to exclude any sums by which OWNER determines the compensation was increased due to inaccurate, incomplete, or noncurrent wage rates and other factual unit costs. 18.2. By its execution of this Agreement, CONTRACTOR acknowledges that it has been informed by OWNER of and is in compliance with the terms of Section 287.133(2)(a) of the Florida Statutes which read as follows: "A person or affiliate who has been placed on the convicted vendor list following a conviction for a public entity crime may not submit a bid, proposal, or reply on a contract to provide any goods or services to a public entity; may not submit a bid, proposal, or reply on a contract with a public entity for the construction or repair of a public building or public work; may not submit bids, proposals, or replies on leases of real property to a public entity, may not be awarded or perform work as a contractor, supplier, subcontractor, or consultant under a contract with any public entity; and may not transact business with any public entity in excess of the threshold amount provided in s. 287.017 for CATEGORY TWO for a period of 36 months following the date of being placed on the convicted vendor list." ARTICLE NINETEEN DISPUTE RESOLUTION 19.1. Prior to the initiation of any action or proceeding permitted by this Agreement to resolve disputes between the parties, the parties shall make a good faith effort to resolve any such disputes by negotiation. The negotiation shall be attended by representatives of CONTRACTOR with full decision- making authority and by OWNER'S staff person who would make the presentation of any settlement reached during negotiations to OWNER for approval. Failing resolution, and prior to the commencement of depositions in any litigation between the parties arising out of this Agreement, the parties shall attempt to resolve the dispute through Mediation before an agreed-upon Circuit Court Mediator certified by the State of Florida. The mediation shall be attended by representatives of CONTRACTOR with full decision-making authority and by OWNER'S staff person who would make the presentation of any settlement reached at mediation to OWNER'S board for approval. Should either party fail to submit to mediation as required hereunder, the other party may obtain a court order requiring mediation under section 44.102, Florida Statute. 19.2. Any suit or action brought by either party to this Agreement against the other party relating to or arising out of this Agreement must be brought in the appropriate federal or state courts in Collier County, Florida, which courts have sole and exclusive jurisdiction on all such matters. 20 IP age Contract#16-6679"Traffic Operations Video Wall Replacement" ARTICLE TWENTY IMMIGRATION LAW COMPLIANCE 20.1. By executing and entering into this agreement, the CONTRACTOR is formally acknowledging without exception or stipulation that it is fully responsible for complying with the provisions of the Immigration Reform and Control Act of 1986 as located at 8 U.S.C. 1324, et seq. and regulations relating thereto, as either may be amended. Failure by the CONTRACTOR to comply with the laws referenced herein shall constitute a breach of this agreement and the County shall have the discretion to unilaterally terminate this agreement immediately. Signature page to following 211Page Contract#16-6679"Traffic Operations Video Wall Replacement" 1113 IN WITNESS WHEREOF, the parties hereto have executed this Professional Services Agreement for the replacement of Traffic Operations Video Wall Replacement on the day and year first written above. ATTEST: .,'c;'.' . BOARD OF COUNTY COMMISSIONERS FOR COLLIER COUNTY, FLORIDA, Dwi E. Brock, CI , ,:71,:`• ...,-,, . . . . ic7 Attest as to haimian* Penny Tayl.r Chairman i ignature only., 9 A.'roved a , to Fo :nd L ality: wzr County A'or ey ti— R — L Name Activu Cor•or.tion By: Abb. Wila.ess mew -frik k) (k -Sate5 41 ;„91,-fr Name and Title Name and Title Witness z...,ep i/e..L. 4,) Li / Name and Title / .„ Cif92 2. Contract#16-6679-Traffic Operations Video Wall Replacement" git 1 1 8 ARTICLE TWENTY IMMIGRATION LAW COMPLIANCE 20.1 By executing and entering into this agreement, the CONTRACTOR is formally aoknow|adjng without exception or stipulation that it is fully responsible for complying with the provisions of the Immigration Reform and Control Act of 1986 as located at 8 U.S.C. 1324. etseg. and regulations relating thereto, as either may be amended. Failure by the CONTRACTOR to comply with the laws referenced herein shall constitute a breach of this agreement and the County shall have the discretion to unilaterally terminate this agreement immediately. Signature page to folio wng 211 Contract#16-6679 Traffic Operations Video Wall Replacement SCHEDULE A SCOPE OF SERVICES COLLIER COUNTY TRAFFIC OPERATIONS TRAFFIC MANAGEMENT CENTER(TMC) #433178-1 -VIDEO WALL SYSTEM REPLACEMENT PROJECT INFORMATION A. Introduction The purpose of this schedule is to describe the scope of work and the responsibilities of the Contractor in connection with the design and installation of a video wall and video management system in the Traffic Management Center and Emergency Services Center of Collier County. Collier County has been awarded Federal funds for the implementation of this project. The project will be managed by Collier County Traffic Operations. As a result of the Federal funding, oversight of the project will be provided by the Florida Department of Transportation. B. Background The Traffic Management Center (TMC) is the command station that houses the Intelligent Transportation System (ITS) operations. It houses the staff that monitors traffic, disseminates traveler information, and provides on-going incident management services. It is the intent of the County to replace the existing video wall display, video management system (VMS), networking devices, workstations, and supporting software applications, with new systems to support the increased network traffic and bandwidth requirements as well as optimize TMC operations. The new TMC video wall display and management systems will have to support multiple client locations. This integrated system will provide a next generation video processing and video distribution system with central management software that enables users to easily connect to a multitude of sources. The system shall be capable of supporting the TMC on a 24/7 basis. Currently, the County's TMC includes a ten-year old BARCO video wall that consists of projection cubes, video wall controller, audio-visual (AV) control system, and related accessories. The existing system consists of six OverView-mDG50-DL display cubes in a three (3) unit by two (2)-unit array as manufactured by BARCO. The current BARCO display cube system is attached to a rolling, metal frame structure that provides access to the projection lamps and video cube controllers in the rear of the projection cubes. The main BARCO central display wall is flanked by twelve (12) wall mounted 50-inch LED/LCD screens consisting of six (6) panel units on each side. The back-end equipment is located in the data center adjacent to the County's TMC and consists of a BARCO Argus video wall processor, graphic, scalar and video decoder cards and a BARCO Omnibus including MPEG streaming decoder cards, RGB input card, and quad analog input card. C. Existing Conditions 1. Traffic Management Center The following is a basic description of the County's current TMC video wall which is located at 2885 S. Horseshoe Drive, Naples Florida 34104: a. The current video wall lies along the northern exterior wall of the TMC and is 240 inches long with two 48-inch wide angular sidewalls for the 50-inch LCD wall-mounted monitors. A-1 If" age Contract#16-6679"Traffic Operations Video Wall Replacement" The BARCO central unit is positioned inside a recess in the center of the main viewing wall. The recess is approximately 120 inches long by 110 inches high by 30 inches deep. b. The traffic control workstation desk is placed approximately 10 feet away from the central BARCO wall unit. c. The entire TMC has a raised floor with approximately 10 inches of clearance for cables. d. The TMC's data center lies directly adjacent to the TMC along the eastern wall. The video wall controller is currently located in a server rack in the data center and connected directly to the current video wall. The controller hosts all of the current video decoders and the system control server. e. Collier County supports older Cohu 3920 Cameras with iLink video encoders (approximately 84) and the Bosch VG5-836-ECEVITS (approximately 125). f. County Traffic Operations staff has been able to successfully replace the Cohu encoders with Bosch video encoders, and manage the pan, tilt, zoom (PTZ) video using the basic Bosch video client software. g. The County's Advanced Traffic Management System is a network of independent servers and Intelligent Transportation Systems with no central control for these systems. 2. Emergency Services Center The Emergency Services Center (ESC), located at 8075 Lely Cultural Parkway, Naples Florida 34113 and houses multiple safety functions including the County's Emergency Operations Center(EOC). The EOC has a main video wall, but not for TMC functions. . In the case of an emergency that could render the County's TMC inaccessible, the EOC will become the primary location for operating and managing all TMC functions. D. Collier County TMC Requirements The new VMS and video wall system shall be comprehensive and adaptable to the expanding needs of Collier County and its affiliated agencies. General requirements of the new system are listed below and the minimum technical requirements (MTR) are provided at the end of this exhibit. 1. The County requires a solution that will allow controlled access for video feed to be directly ported to outside agencies for their use. 2. It is important to note that the new VMS will require an upgraded network infrastructure. The network architecture is currently unicast, but will need to be redesigned to support multicast connectivity. In all cases the network traffic will need additional segmentation and routing. 3. The new VMS is to be centrally located in the TMC, and manageable from the EOC. The traffic network needs to be protected from outside sources and from possible internal intrusion. It is anticipated that the data center will require an upgrade of a firewall appliance at both locations. 4. The proposal shall provide a virtual desktop solution for video workstations in a privately hosted virtual desktop interface (VDI) system licensed to support thirty (30) end users. 5. To support and protect remote access to the VMS, Bring Your Own Device (BYOD) for mobile devices supporting thirty (30) users shall be implemented. 6. Enterprise level server application and network monitoring tool(s) shall be provided and capable of being remotely monitored as well as sending out alerts based on user defined parameters. 7. Older analog Cohu cameras will be replaced in the near future with new Hi Definition PTZ cameras. However, the VMS must support video network streaming from all types of cameras and video encoders. A2Irgc Contract#16-6679"Traffic Operations Video Wall Replacement" 1, i . E. Emerqency Services Center Requirements The ESC's fourth floor data center will house a secondary VMS server and its accompanying network infrastructure. The ESC is a Level 5 Hurricane Rated facility with its own redundant power systems. Along with the addition of a video wall for TMC functions, a direct connection to the EOC's main video wall controller shall be added. 1. The client workstations for TMC functions must be capable of supporting all video feeds from the VMS server. 2. If a virtual solution is not possible, then the EOC will need to be provided a rack mounted or standalone client server and/or video decoders to support local video monitoring and management by the Traffic Operations staff. 3. The EOC will require 2 Operator workstations with 3 x 27" display monitors each. F. Video Display Control And Video Wall Requirements The Contractor shall replace the current Barco video wall and it's components with a new video wall and video control system and all ancillary components. The video wall system and its components will be installed in two locations; the TMC and EOC. APPENDIX A depicts conceptual layouts of the video walls that were originally developed as part of the Collier County Network Study and Analysis. The primary video wall will be located at the TMC. The video wall at the TMC shall consist of zero bezel LCD screens configured to maximize the viewing area and allow the projection of at least 72 video streams and maintain the correct aspect ratio of each stream. All LCD screens shall be installed with no separation between bezels. The Contractor shall supply drawings/schematics, if required, to the County for review and approval. The primary video wall control equipment will be located at the TMC and installed in the existing data center racks. These rack locations will be provided to the proposers during the tours of County facilities. The secondary video wall control system will be located at the EOC. The existing video wall equipment at the TMC, monitors, and all ancillary equipment shall be de- commissioned by the County. Software licenses shall be provided to support up to 250 Closed Circuit Television (CCTV) cameras and 20 operators. The software is to be used for CCTV camera control. Additionally, a media server to allow controlled streaming video broadcasts to outside agencies and for use with the new video wall is also required. All software, drivers, and management software supporting any existing CCTV cameras and encoders shall be operational and functioning properly prior to final acceptance of the project. A long-range estimate shall be developed by the Contractor for all equipment and licensing costs associated for adding new CCTV cameras or additional client software to the system in the future. This long-range estimate shall include any equipment or software licenses required to expand the system in the future should a new TMC location or agency be added to the current system. G. Training The Contractor shall provide a plan and schedule for training the TMC staff in the operation of all systems provided. A-3 I f' ra g o (12)Contract#16-6679"Traffic Operations Video Wall Replacement" 1 1 B H. Testing A system engineering test plan shall be provided to ensure that all systems meet their manufacturers' requirements once fully integrated and operational and prior to acceptance by the County. Prior to acceptance by the County all equipment and systems provided must be operational and functioning as required by the County and meet all criteria as set forth in this RFP and the MTRs. I. Contractor Responsibilities In addition to the above requirements: 1. The Contractor shall ensure proper coordination with County staff and other ongoing, or planned projects that may be affected by the video wall replacement. 2. The Contractor shall ensure TMC operations are maintained to the maximum extent practicable during the video wall replacement. TMC operations shall be closely coordinated with the County's project manager. 3. The following PCS: • 4 Computer Workstations HP Z240S PC with 32GB RAM, 1 TB hard drive, Windows 10 Professional • 12 x 27" Monitors 27" Monitor • Support/Repair Service 3 Year 4 Hour Response 24X7 Hardware Support Onsite Service • Video Cards For Workstations NVIDIA® GeForce®GT 730 2GB PCIe x8 Graphics Card 4. The Contractor agrees to provide the Tasks (Phases I —VI) outlined in Exhibit E "Contractor's Revised Proposal," (Pages 9, 44, and 45) of the Agreement, attached hereto. J. County Responsibilities 1. County's Information: Upon request, the County shall provide all known available information regarding the requirements for this project. 2. County's Representative: The County shall designate a representative who shall be fully acquainted with the project. The representative shall render decisions promptly and furnish information expeditiously. 3. County Access: The County shall provide access for the Contractor to the necessary facilities during normal business hours or as approved by the County's project manager. A-4 Il' a ^1_ Contract#16-6679"Traffic Operations Video Wall Replacement" 2 1 1 8 SCHEDULE B BASIS OF COMPENSATION LUMP SUM 1. MONTHLY STATUS REPORTS B.1.1. As a condition precedent to payment, CONTRACTOR shall submit to OWNER as part of its monthly invoice a progress report reflecting the Project status, in terms of the total work effort estimated to be required for the completion of the Basic Services and any authorized Additional Services, as of the last day of the subject monthly billing cycle. Among other things, the report shall show all Service items and the percentage complete of each item. 2. COMPENSATION TO CONTRACTOR B.2.1. For the Basic Services provided for in this Agreement, OWNER agrees to make the Milestone payments to CONTRACTOR in accordance with the terms stated below. Payments will be made in accordance with the following Schedule; however, the payment of any particular line item noted below shall not be due until services associated with any such line item have been completed. Description Lump Sum Payment Schedule Phase I — Planning, Engineering & $47,989.53 Monthly Upon Percent Equipment Ordering Complete of Task Phase II -- Computer Build, Software $47,989.53 Monthly Upon Percent Load and Rack Build Complete of Task Phase III --Assembly& FAT $287,937.15 Monthly Upon Percent Complete of Task Phase IV—On Site Installation and $47,989.52 Monthly Upon Percent Integration Complete of Task Phase V- Site Acceptance Test, Punch $47,989.52 Monthly Upon Percent List, and Training Complete of Task Phase VI Customer 30 Day Burn In TOTAL LUMP SUM NOT TO EXCEED FEE $479,895.25 (Total Phases I -VI) B.2.2. The fees noted in Section B.2.1. shall constitute the amounts to be paid to CONTRACTOR for the performance of the Basic Services. B.2.3. For Additional Services provided pursuant to Article 2 of the Agreement, if any, OWNER agrees to pay CONTRACTOR a negotiated total fee and Reimbursable Expenses based on the services to be provided and as set forth in the Amendment authorizing such Additional Services. The negotiated fee shall be based upon the rates specified in Attachment 1 to this Schedule B and all Reimbursable Expenses shall comply with the provision of Section B.3.4.1 below. There shall be no overtime pay on Additional Services without OWNER'S prior written approval. B.2.4. The compensation provided for under Section B.2.1 of this Schedule B, shall be the total and complete amount payable to CONTRACTOR for the Basic Services to be performed under the provisions of this Agreement, and shall include the cost of all materials, equipment, supplies and out-of-pocket expenses incurred in the performance of all such services. B-1 I ' age 0 Contract#16-6679"Traffic Operations Video Wall Replacement" B.2.5 Notwithstanding anything in the Agreement to the contrary, CONTRACTOR acknowledges and agrees that in the event of a dispute concerning payments for Services performed under this Agreement, CONTRACTOR shall continue to perform the Services required of it under this Agreement, as directed by OWNER, pending resolution of the dispute provided that OWNER continues to pay to CONTRACTOR all amounts that OWNER does not dispute are due and payable. 3. SCHEDULE OF PAYMENTS B.3.1. CONTRACTOR shall submit, with each of the monthly status reports provided for under Section B.1.1 of this Schedule B, an invoice for fees earned in the performance of Basic Services and Additional Services during the subject billing month. Notwithstanding anything herein to the contrary, the CONTRACTOR shall submit no more than one invoice per month for all fees earned that month for both Basic Services and Additional Services. Invoices shall be reasonably substantiated, identify the services rendered and must be submitted in triplicate in a form and manner required by Owner. Additionally, the number of the purchase order granting approval for such services shall appear on all invoices. B.3.1.1 Payments will be made for services furnished, delivered, and accepted, upon receipt and approval of invoices submitted on the date of services or within six (6) months after completion of contract. Any untimely submission of invoices beyond the specified deadline period is subject to non-payment under the legal doctrine of"laches" as untimely submitted. Time shall be deemed of the essence with respect to the timely submission of invoices under this agreement. B.3.2. Invoices not properly prepared (mathematical errors, billing not reflecting actual work done, no signature, etc.) shall be returned to CONTRACTOR for correction. Invoices shall be submitted on CONTRACTOR'S letterhead and must include the Purchase Order Number and Project name and shall not be submitted more than one time monthly. B.3.3. Payments for Additional Services of CONTRACTOR as defined in Article 2 hereinabove and for reimbursable expenses will be made monthly upon presentation of a detailed invoice with supporting documentation. B.3.4. Unless specific rates have been established in Attachment 1, attached to this Schedule B, CONTRACTOR agrees that, with respect to any subContractor or subcontractor to be utilized by CONTRACTOR for Additional Services, CONTRACTOR shall be limited to a maximum markup of five percent (5%) on the fees and expenses associated with such subconsuftants and subcontractors. B.3.4.1 Reimbursable Expenses must comply with section 112.061, Fla. Stat., or as set forth in the Agreement, be charged without mark-up by the CONTRACTOR, and shall consist only of the following items: B.3.4.1.1. Cost for reproducing documents that exceed the number of documents described in this Agreement and postage and handling of Drawings and Specifications. B.3.4.1.2. Travel expenses are included as part of the Firm Fixed Price. B.3.4.1.3. Permit Fees required by the Project. B.3.4.1.4. Expense of overtime work requiring higher than regular rates approved in advance and in writing by OWNER. B.3.4.1.5. Expense of models for the County's use. B.3.4.1.6. Other items on request and approved in writing by the OWNER. B-2 Wage Contract#16-6679"Traffic Operations Video Wall Replacement" l SCHEDULE B Attachment 1 CONTRACTOR'S AND SUBCONSULTANTS/SUBCONTRACTOR(S) HOURLY RATE SCHEDULE Title Hourly Rate Senior Project Manager $186.51 Project Manager $149.21 Sr Design Engineer $186.51 CAD Programmer $149.21 System Build Technician $111.94 Programmer-Application (Systems Integrator) - In House $160.27 On-site Supervisor/Field Project Manager $158.53 Sr. Field Technician $131.24 Field Technician $104.99 Programmer II -Application (Sr. Systems Integrator) $200.34 Training $152.25 Racking/Handling/Packing Costs $ 83.99 Network Technician $187.50 The above hourly rates are for purposes of providing an estimate, as required by the grantor agency and may not be all inclusive. Additional hourly rates for other personnel may be added upon mutual agreement in advance and in writing by the Project Manager and the Contractor, and without further Board approval. B-3 Wage Contract#16-6679"Traffic Operations Video Wall Replacement" 0 i 1 8 SCHEDULE C PROJECT MILESTONE SCHEDULE Cumulative Number of Calendar Days For Phase Completion from Date Description of Notice to Proceed for Services under this Agreement Phase I Planning, Engineering & Equipment Ordering 40 Calendar Days Phase II Computer Build, Software Load and Rack Build 25 Calendar Days Phase III Assembly& FAT 23 Calendar Days Phase IV On Site Installation and Integration 13 Calendar Days Phase V Site Acceptance Test, Punch List, and Training 5 Calendar Days Phase VI Customer 30 Day Burn In 30 Calendar Days Total Project 136 Calendar Days Total Project Timeline 136 Calendar Days Phases of the Project are meant to be sequential, but some overlap (due to parallel activities) or gaps between phases (if necessary, waiting for site construction to be complete before arriving to perform installation) may occur. Details on the actual dates will be worked out between the Activu Project Manager and the Collier County Project Manager at the Site Survey/External Project Kick-off. C-i If' ac e, Contract#16-6679"Traffic Operations Video Wall Replacement" i iS SCHEDULE D INSURANCE COVERAGE (1) The amounts and types of insurance coverage shall conform to the following minimum requirements with the use of Insurance Services Office (ISO) forms and endorsements or their equivalents. If CONTRACTOR has any self-insured retentions or deductibles under any of the below listed minimum required coverage, CONTRACTOR must identify on the Certificate of Insurance the nature and amount of such self-insured retentions or deductibles and provide satisfactory evidence of financial responsibility for such obligations. All self-insured retentions or deductibles will be CONTRACTOR'S sole responsibility. (2) The insurance required by this Agreement shall be written for not less than the limits specified herein or required by law, whichever is greater. (3) Coverage shall be maintained without interruption from the date of commencement of the services until the date of completion and acceptance of the Project by the OWNER or as specified in this Agreement, whichever is longer. (4) Certificates of insurance are acceptable to the OWNER shall be filed with the OWNER within ten (10) calendar days after Notice of Award is received by CONTRACTOR evidencing the fact that CONTRACTOR has acquired and put in place the insurance coverage and limits required hereunder. In addition, certified, true and exact copies of all insurance policies required shall be provided to OWNER, on a timely basis, if requested by OWNER. Such certificates shall contain a provision that coverage afforded under the policies will not be canceled or allowed to expire until at least thirty (30) days prior written notice has been given to the OWNER. CONTRACTOR shall also notify OWNER, in a like manner, within twenty-four (24) hours after receipt, of any notices of expiration, cancellation, non-renewal or material change in coverage or limits received by CONTRACTOR from its insurer, and nothing contained herein shall relieve CONTRACTOR of this requirement to provide notice. In the event of a reduction in the aggregate limit of any policy to be provided by CONTRACTOR hereunder, CONTRACTOR shall D-1 If' a g a Contract#16-6679"Traffic Operations Video Wall Replacement" 0 1 1 u immediately take steps to have the aggregate limit reinstated to the full extent permitted under such policy. (5) All insurance coverage of the CONTRACTOR shall be primary to any insurance or self insurance program carried by the OWNER applicable to this Project. (6) The acceptance by OWNER of any Certificate of Insurance does not constitute approval or agreement by the OWNER that the insurance requirements have been satisfied or that the insurance policy shown on the Certificate of Insurance is in compliance with the requirements of this Agreement. (7) CONTRACTOR shall require each of its subContractors to procure and maintain, until the completion of the subconsultant's services, insurance of the types and to the limits specified in this Section except to the extent such insurance requirements for the subconsultant are expressly waived in writing by the OWNER. (8) Should at any time the CONTRACTOR not maintain the insurance coverage required herein, the OWNER may terminate the Agreement or at its sole discretion shall be authorized to purchase such coverage and charge the CONTRACTOR for such coverage purchased. If CONTRACTOR fails to reimburse OWNER for such costs within thirty (30) days after demand, OWNER has the right to offset these costs from any amount due CONTRACTOR under this Agreement or any other agreement between OWNER and CONTRACTOR. The OWNER shall be under no obligation to purchase such insurance, nor shall it be responsible for the coverage purchased or the insurance company or companies used. The decision of the OWNER to purchase such insurance coverage shall in no way be construed to be a waiver of any of its rights under the Agreement. (9) If the initial, or any subsequently issued Certificate of Insurance expires prior to the completion of the services required hereunder or termination of the Agreement, the CONTRACTOR shall furnish to the OWNER, in triplicate, renewal or replacement Certificate(s) of Insurance not later than three (3) business days after the renewal of the policy(ies). Failure of the Contractor to provide the D-2 IPage Contract#16-6679"Traffic Operations Video Wall Replacement" MIR OWNER with such renewal certificate(s) shall be deemed a material breach by CONTRACTOR and OWNER may terminate the Agreement for cause. WORKERS' COMPENSATION AND EMPLOYERS' LIABILITY Required by this Agreement? X Yes No (1) Workers' Compensation and Employers' Liability Insurance shall be maintained by the CONTRACTOR during the term of this Agreement for all employees engaged in the work under this Agreement in accordance with the laws of the State of Florida. The amounts of such insurance shall not be less than: a. Worker's Compensation - Florida Statutory Requirements b. Employers' Liability(check one, if applicable) X $500,000 Each Accident (2) The insurance company shall waive all daims rights against the OWNER and the policy shall be so endorsed. COMMERCIAL GENERAL LIABILITY Required by this Agreement?_X_Yes No (1) Commercial General Liability Insurance, written on an "occurrence" basis, shall be maintained by the CONTRACTOR. Coverage will include, but not be limited to, Bodily Injury, Property Damage, Personal Injury, Contractual Liability for this Agreement, Independent Contractors, Broad Form Property Damage including Completed Operations and Products and Completed Operations Coverage. Products and Completed Operations coverage shall be maintained for a period of not less than five (5) years following the completion and acceptance by the OWNER of the work under this Agreement. Limits of Liability shall not be less than the following: X Single Limit per Occurrence $1,000,000 Products/Completed Operations Aggregate $1,000,000 Aggregate $2,000,000 D-3IPat e Contract#16-6679"Traffic Operations Video Wall Replacement" an Ci.1Y (2) The General Aggregate Limit shall apply separately to this Project and the policy shall be endorsed using the following endorsement wording. "This endorsement modifies insurance provided under the following: Commercial General Liability Coverage Part. The General Aggregate Limit under LIMITS OF INSURANCE applies separately to each of your projects away from premises owned by or rented to you." Applicable deductibles or self-insured retentions shall be the sole responsibility of CONTRACTOR. Deductibles or self-insured retentions carried by the CONTRACTOR shall be subject to the approval of the Risk Management Director or his/her designee. (3) The OWNER, Collier County Board of County Commissioners, Board of County Commissioners in Collier County, or Collier County Government, shall be named as an Additional Insured and the policy shall be endorsed that such coverage shall be primary to any similar coverage carried by the OWNER. AUTOMOBILE LIABILITY INSURANCE Required by this Agreement? X Yes No (1) Automobile Liability Insurance shall be maintained by the CONTRACTOR for the ownership, maintenance or use of any owned, non-owned or hired vehicle with limits of not less than: X Bodily Injury& Property Damage- $1,000,000 UMBRELLA LIABILITY (1) Umbrella Liability may be maintained as part of the liability insurance of the CONTRACTOR and, if so, such policy shall be excess of the Employers' Liability, Commercial General Liability, and Automobile Liabilty coverage required herein and shall include all coverage on a "following form" basis. (2) The policy shall contain wording to the effect that, in the event of the exhaustion of any underlying limit due to the payment of claims, the Umbrella policy will "drop down" to apply as primary insurance. D-4IPa8e 14)Contract#16-6679"Traffic Operations Video Wall Replacement" Pp ` Wb �-CSt OTHER INSURANCE Required by this Agreement? X Yes No Technology Errors and Omissions X $1,000,000 per occurrence (1) Any deductible applicable to any claim shall be the sole responsibility of the CONTRACTOR. Deductible amounts are subject to the approval of the OWNER. (2) The CONTRACTOR shall continue this coverage for this Project for a period of not less than five (5) years following completion and acceptance of the Project by the OWNER. (3) The policy retroactive date will always be prior to the date services were first performed by CONTRACTOR or OWNER, and the date will not be moved forward during the term of this Agreement and for five years thereafter. CONTRACTOR shall promptly submit Certificates of Insurance providing for an unqualified written notice to OWNER of any cancellation of coverage or reduction in limits, other than the application of the aggregate limits provision. In addition, CONTRACTOR shall also notify OWNER by certified mail, within twenty-four (24) hours after receipt, of any notices of expiration, cancellation, non- renewal or material change in coverage or limits received by CONTRACTOR from its insurer. In the event of more than a twenty percent (20%) reduction in the aggregate limit of any policy, CONTRACTOR shall immediately take steps to have the aggregate limit reinstated to the full extent permitted under such policy. CONTRACTOR shall promptly submit a certified, true copy of the policy and any endorsements issued or to be issued on the policy if requested by OWNER. END OF SCHEDULE D D-5'Page Contract#16-6679"Traffic Operations Video Wall Replacement" SCHEDULE E CONTRACTOR'S AGREED UPON PROPOSAL Note: Language deleted has been struck through. New language has been underlined. (following this page) E-1IPage Contract#16-6679"Traffic Operations Video Wall Replacement" SCHEDULE F REQUEST FOR PROSPOSAL "TRAFFIC OPERATIONS VIDEO WALL REPLACEMENT TERMS AND CONDITIONS" (following this page) F-1It.gage Contract#16-6679"Traffic Operations Video Wall Replacement" `L acbvu .,. . . .... .... . "e' Co 7e-r Cou-it tea. Proposal to: Collier County, Florida Project: Traffic Operations Video Wall Replacement Collier County reference#: RFP 16-6679 Activu contacts Dennis Nuutinen Erik Walker Mark Roy Dennis.Nuutinen@activu.com Erik.Walker@activu.com Mark.Roy@activu.com 813.415.9318 973.343.4908 973.343.4928 Vertical Market Manager Sales Coordinator Systems Engineer Act:vra reference#: 2016190 Proposal Date: October 24,2016 (with clarificaitons Apri15,2017) Proposal valid for one hundred eighty(180)days from proposal date unless extended in writing by Activu PLEASE NOTE: Collier County has selected the proposed Option#1.All references to Option#2 should be disregarded. activucorn PRIVATE&CONFIDFNTIAP 301 Round#itil Dove € pckiway,NJ 07800 Collier County Traffic Operations Video Wall Replacement TABLE OF CONTENTS COVER LETTER(TAB I) 2 PROJECT UNDERSTANDING&FUNCTIONALITY(TAB II) 6 EXPERIENCE AND CAPACITY OF FIRM(TAB III) 10 Experience 10 SPECIALIZED EXPERTISE OF TEAM MEMBERS(TAB IV) 14 PREVIOUS PERFORMANCE ON SIMILAR PROJECTS(TAB V) 23 COST OF SERVICES TO THE COUNTY(TAB VI) 25 Option 1 Activu Solution 26 Option 2 Activu Solution 27 OFFICE LOCATION AND RESPONSIVENESS (TAB VII) 28 REFERENCES (TAB VIII) 30 ACCEPTANCE OF CONDITIONS(TAB VIII) 31 REQUIRED FORM SUBMITTALS (TAB IX) 32 Bid Bond 33 Attachment 2:Vendor Check List 34 Attachment 3:Conflict of Interest Affidavit 35 Attachment 4:Vendor Declaration Statement 36 Attachment 5: Immigration Affidavit Certification 37 Attachment 6:Vendor Substitute W-9 38 Attachment 7: Insurance and Bonding Requirements 39 Attachment 8: Reference Questionnaire 40 Attachment 12: Grant Forms(complete and return with proposal) 41 Additional Forms 42 APPENDICES 43 Appendix 1: Project Implementation 44 Appendix 2:Activu Product 46 Appendix 3: Proposed Solution Design and Description 54 Appendix 4: Proposal Notes,Software License and Assumptions 65 Appendix 5:Warranty&Support Plans 70 Appendix 6:Training&Manuals 74 Appendix 7: Manufacturer's Equipment literature 77 activu.com PRIVATE&CONFIDENTIAL Page 1 of 77 0 1 I. B Collier County Traffic Operations Video Wall Replacement y .�� ..M, WiA.. ...� �ter, :.. :,:\ �. ..-. Cover Letter (TAB I) Why A(t l of i We,the team at Activu,congratulate Collier County on the initiative to install a new video wall system at the TMC and EOC consisting of the latest LED Illuminated Flat Panel technology with state-of-the-art (APL approved)video wall control software, -':. •- -- ' -- -- , e •• •- . - hub locations,firewall appliance,workstations and the network management software system.We hope to substantiate as best we can in this document that Activu is the most qualified and experienced firm to provide and install the required technology that does three things: Meets or exceeds the RFP technical and functional requirements at bas=h the TMC awl-EAC for the display wall technology and video wall control software,thus optimizing the operators'situational awareness and visual experience. Deploys a . _ _ - . . _ .. •- -- .. •- • -- . - - ' -•- •- and-network management system providing a faster and more reliable network infrastructure for Collier County. Adheres to your project deadlines without delay or incident,and meets the needs of every stakeholder—operators, IT,and management,for installation,support and future growth, and is deployed with close coordination with the County Project Manager to minimize impact to daily operations. There are a handful of companies who cite occasional experience with an 4.-t.',=`!.. integrated Video Display Wall and Network Infrastructure project of this complexity and size. To put it modestly,Activu's experience is significant. For almost three decades,our business has been singularly dedicated to the large-scale visualization and collaboration needs of organizations like the Collier County TMC and EOC.It is all we do,every day. We don't represent products;we directly engineer the entire solution—display wall technology,software,hardware,services,and integration—and are accustomed to the responsibility of managing such large,multi-site and complex projects. J to evoryone operetoi,,1T,and ivianageme3 t Because use of that focus,we have lived through hundreds of large control room projects and learned what all stakeholders need.The Activu video wall control software is a solution that is dead simple for operators to use. It is a solution that IT will manage like any other,running on commercial-off-the-shelf hardware(no"black boxes")and operating systems they already support,and configurable in-house without being captive to outside vendors,us or anyone else.And Activu is a solution that delivers continual innovation; management gets a return on this visualization investment that stays abreast of new requirements that inevitably emerge. Auapt to(.1 By definition,improving situational awareness requires adaption whether to new display technology, A • ' information,new market conditions,or new regulations.The Video Wall Replacement project and the associated upgrades to modernize and enhance ` i operational capabilities at the TMC and EOC by Collier County is itself a response to such changes. Activu pioneered open technology to give control rooms the ability to adapt.We witness our clients using Activu to leverage the explosion of digital information in Traffic Management Centers to improve decision-making;to separate signal from noise and visually isolate things that matter;and to collaborate, activu.com Page 2 of 77 i, Collier County Traffic Operations Video Wall Replacement especially in emergencies,securely sharing visual information across rooms,with other agencies,field personnel,even customers.These things are possible,today,with an investment in Activu.We are proud to show you proven examples in this proposal and invite you to speak to(or better still,visit)our clients, our best advocates. The fact that the FDOT District 1 SWIFT Center is already using the Activu system provides Collier County unique and unequalled real-time information sharing and collaboration capabilities should Collier County deploy the proposed Activu solution for their TMC and EOC facilities. Prove:- P'ai:i?to Success Activu Corporation has assembled a superior deployment/support team with extensive TMC experience to ensure a successful project design,on-time deployment and subsequent,responsive on-going support services.Since our inception in 1983,Activu Corporation's sole focus has been the design,installation and support of scalable visualization solutions for command and control centers such as yours.Our fully integrated visualization&collaboration systems are widely deployed in the Transportation&Transit, Law Enforcement, Emergency Operation Centers, US Military&Intelligence Community, Financial,as well as the Power&Utility verticals.Some local FL TMC clients include FDOT facilities in Fort Myers,Bradenton, Bartow,Tampa,Orlando,Deland, Miami,Jacksonville as well as the Miami-Dade County TMC. Our display partner,Planar is one of the world's largest manufacturers of display solutions and has decades of experience in providing best-in-class video wall technology featuring the narrowest bezels, most flexible mounting systems and slimmest installation depths.Precision Contracting Services,Inc. (PCS)is a Florida Corporation&Certified Women Business Enterprise(WBE)that conducts business throughout Florida and the South Eastern United States.Since their inception in 1990, PCS has completed in excess of 3,500 projects for installation of fiber optic communications networks exceeding 40,000 miles,while being recognized for the highest Quality of Service within their industry. PCS is a multi- faceted professional services firm providing network design,installation,integration,and maintenance services for fiber optic communication infrastructures and low voltage applications throughout their service area.Bay Electric of Collier County has been providing superior customer service and technical excellence for the past 25 years in Southwest Florida and will be providing the required additional electrical circuits at the Collier County TMC. The Activu Team is confident that we have a clear understanding of the project objectives for the new video wall system and control software at the TMC and EOC,the new Ethane*`witche`,firewall appliance,workstations and the installation of the network management software system.We have thoroughly reviewed the MTRs and the applicable addenda for the requirements for the design, procurement,installation,integration and testing of the various elements of the project scope. The proposed solution will incorporate the very latest technology available on the market today which is specifically designed for its intended use at the Collier County TMC and EOC,while also providing the most reliable display and networking technology platform, using COTS equipment,with a lower total cost- of-ownership. The proposed solution is also highly scalable and provide the greatest flexibility to meet the future operational requirements of the Collier County TMC and EOC.This project represents an important and high-profile initiative for Collier County and only the most experienced and skilled solution provider with proven installation practices of this size should be involved in executing this initiative. As part of today's reality,most of our clients have to balance their current technology requirements and future needs with certain budgetary limitations or restrictions.These budgetary restrictions often lead to compromises which limit the operational capabilities of facilities such as the Collier County TMC and EOC. The right kind of compromises,however,do not need to be permanent,or force you to sacrifice your functional or operational capabilities, nor do they have to impede your ability scale and seamlessly expand the system to meet your changing needs in the future.This type of flexibility and scalability is provided in the proposed Activu visualization and collaboration system which has been deployed in hundreds of control rooms similar to yours. activu.com Page 3 of 77 Collier County Traffic Operations Video Wall Replacement Several of our client organizations create a phased implementation plan to acquire the required technology capabilities over a specific period of time.This allows them to procure the required technology and functionality when they need it while taking into account prevailing funding availability.Activu's modular solution design fits very well into this procurement model.With Activu's detailed design configurations,our clients have the technology roadmap,and agreed upon pricing,to confidently plan their future growth of their technological capabilities while balancing those plans with their available budgets. In the enclosed Activu proposal,we have offered two(2)turn-key solution options.The"Option 1" solution most closely matches all the detailed operational,functional and technical requirements identified in the RFP documentation and associated addenda and Q&A.However,the cost of the"Option 1"significantly exceeds the allocated budget.The"Option 2"reflects our recommendations and Best Practices providing your optimal functional and operational capabilities while still staying within the budgetary limitations.Please note that the lower cost"Option 2"takes advantage of Activu's modular design which allows you to scale and seamlessly expand the deployed solution to meet your changing needs in the future,predicated on prevailing funding. System Displays Processor Activu Software Network Additional Price Options Hardware Hub Switches Option Planar 55"MX HP Servers Activu Enterprise OFE Video encoders to Video Wall System: #1 LCD Display Software Suite— (Owner share content with $409,767.45 800 NIT Visualization and Furnished other locations Network brightness Collaboration Equipment) Backup Video wall Improvements: management $70127.80 Server at EOC Total: $479,895.25 Option Planar 55"LX Super Micro Activu Foundation Brocade (above items not Video Wall System: #2 LCD Display Workstations Software Suite— included) $44747.9.40 500 NIT Visualization Network brightness Improvements: B467467.80 Total: In summary, we hope you will conclude that Activu's knowledge,experience and expertise in deploying the latest technology solutions to Traffic Management Centers and other control room environments make us the most qualified contractor for Collier County. We are confident we will meet your implementation timeframe,all of your technical,functional and operational requirements,and your future needs at a fair and competitive pri. '. We hove enclosed our response, we look forward to assisting you in any way we can with your selecti=n,and we thank you for the opportunity you have provided us. AIL 1/4 Paul Noble,CEO Dennis Nuutinen,Vertical Market Manager activu.COm Page 4 of 77 Collier County Traffic Operations Video Wall Replacement L: .42e,. _.. Active Corporation Contact for this proposal Dennis Nuutinen,Vertical Market Manager Email: Dennis.Nuutinen@activu.com Phone:813.415.9318 Erik Walker,Sales Administrator Email: erik.walker@activu.com Phone:973.343.4908 Michael Westermann, Controller Email: Michael.Westermann@activu.com Phone:973.343.4854 activu.com Page 5 of 77 0 1Collier County Traffic Operations Video Wall Replacement .fir .��,, Project Understanding & Functionality (TAB II) Introduction Based upon our review of the Collier County RFP documents,answers to questions,addenda 1 through 5, plus discussions during the pre-bid meeting and our many years of experience,Activu is proposing a turnkey Activu visualization and collaboration solution for the Traffic Operations Video Wall Replacement project,plus the required network improvements. This solution is designed to best meet your operational needs and technical and budgetary requirements. It provides the"version 1"capabilities that the County requires(as discussed in the pre-bid meeting),and a platform that can be built upon to employ additional capabilities within the TMC and EOC,plus collaboration capabilities with outside agencies such as FDOT District 1,City of Naples TMC, Marco Island and City of Fort Myers.As you'll see in the Activu Product description(see Appendix 2,page 46)our solution offers many advanced collaboration features that are available as options today. The proposed solution includes a video wall and control system for both the Traffic Management Center (TMC)and the Emergency Operations Center(EOC),which will be provided directly by Activu,the developer of the proposed solution. Activu is partnering with well qualified companies to perform portions of the work that require the expertise of others: Precision Contracting Services,Inc.("PCS")will perform all of the Network improvements,consisting of Seven(7)Ethernet Switches installed at seven different locations;plus Firewall Appliance,Computer Workstations and Network Management software and Virtual Machine,installed at the TMC. Bay Electric of Collier County will perform the minor electrical work required in the TMC to support the new video wall system. This involves installing new circuits and outlets in the server room to accommodate the new equipment. While this section provides high level information about how the proposed solution and how it will be implemented,we have included a description of the proposed Activu Product in Appendix 2 and the Activu Design in Appendix 3,so that you can evaluate the merits of our product and the solution design. Activu is offering two solution options.The Option 1 solution offered closely matches the RFP requirements,but exceeds the County's stated budget for the project,therefore Activu is also proposing the Option 2,a lower price solution which provides the primary required functionality using lower priced computers and displays,and some reduced capabilities. Both options are detailed later in the proposal,in Appendix 3: Proposed Solution and Design Description. The Activu team will design,provide,install,integrate and test the proposed solution and support it following the installation.Operator training and manuals will be provided on-site for Collier County personnel. Video Wall and Video Wall Controller Our solution includes one LCD flat panel video wall in the Collier County TMC and a second smaller video ll wairvmn the-EEOC.The Activu system will provide graphic output to these System Displays and control capabilities for Collier County personnel in each location.Activu's network based software allows Collier County the ability to expand situational awareness to other locations as needed in the future. In response to your requirements,Activu is proposing the following LCD display Solutions: Traffic Management Center(TMC): One video wall made up of eighteen(18)55 inch,wall mounted LCD displays,installed in three sections: • Four(4)wide x three(3)high configuration in the center(Front View) • One(1)wide x three(3)high configuration on the right side(Side Panel) activu.com Page 6 of 77 0 1 Collier County Traffic Operations Video Wall Replacement • One(1)wide x three(3)high configuration on the left side(Side Panel) Each display will be a Planar-Clarity Matrix,800 nit(brightness) LCD display. Uniquely,distributed power and electronics modules in these displays are remotely mounted in the equipment rack, removing heat and potential points of failure from the LCD itself.These rack mounted remote modules will be centrally located,simplifying installation,supporting infrastructure(power and cooling),and servicing. Activu will disassemble the existing video wall and the faux wall that surrounds it. resolution 55",LCD displays,wall mountcd in a 2 widc x 1 high configuration. 1;i,,pi 3y Zv.a>I(C)iit L`, The proposed Activu Display Server is compliant with the Minimum Technical Requirements specifications. It will enable Collier County to display all the requested IP Video and other sources on the TMC and EOC video wall,and provide the ability operators with the ability to easily control and dynamically change that information using our software running on operator computers. Activu allows system sources to be displayed anywhere on the video wall,and sized to suit the operator's viewing requirements. Many Activu customers also create multiple wall view presets,so that specific sources can easily and quickly be displayed at desired locations on the display wall to suit operational needs based on scheduled activity or emergency situations,and the position of each operator and the information needed for their particular responsibility. As a truly network based solution Activu enables content sharing from network connected sources, collaboration with authorized network connected users and display of system content on network connected displays.Our project staff has vast experience deploying Activu systems in similar Traffic Management control centers(see Experience in the section following)and will consult with the Collier County IT personnel to connect the system in a manner that provides maximum flexibly and adheres to your network policies. The main sources to be displayed include: IP video streams from the County's Bosch and Cohu cameras Cable Television tuners and network connected PCs. The Activu system architecture is extremely flexible,providing multiple methods for displaying visual content(Sources) needed both today and in the future. • Streaming videos are decoded and displayed within scalable windows on the System Displays. The Activu system in the TMC utilizes dedicated COTS(Commercial-Off-The-Shelf)computers and (Decoder Server)in order to support the display of the quantity of high resolution streams required—n thc EOC IP streams arc dccodcd natively on thc Activu Display Server,supporting a smaller number of • The Activu Agent software running on network connected computers enables display of that source computer on the video walls,as well as remote control of that computer(see Activu Agent description on page 47). • Video inputs(Display Port,DVI, RGBHV, HDMI video inputs)to the Activu Display Server support display of two(2)Cable TV tuners.Video inputs are included for two(2)additional sources,and these can be further expanded with final design, if necessary. • The Activu Display Server is software that powers any shared display as a destination to place Sources, mainly in this case the Video Walls. Windows applications can run natively on the machine running the Activu Display Server software and be viewed and controlled as a native application. • Web sources,such as can be viewed and controlled as a web source directly on the Activu Display Server desktop. As is the case with many of our customers who are modernizing their control room display systems,new applications and systems are being brought on-line and new operational methods developed at the same time.The flexibility and capabilities of the Activu system offers Collier County options that will support activu.com Page 7 of 77 Collier County Traffic Operations Video Wall Replacement initial implementation of critical practices both on day one and in the weeks,months and years ahead as your information needs change. `.�w::;�0I Collier County's operators will use the Activu software,running on their existing Windows PCs to control the system. There is no need for separate specialized control system and hardware such as Crestron or AMX panels you typically see in conference rooms. Additional detail about System Control is included in Appendix 2:Activu Product and Appendix 3:Proposed Solution and Design Description,on page 59. Network Improvements Activu's partner, PCS will furnish,install configure,integrate and test the network communications elements. {1)sparc switch is also provided. One(1)Cisco Firewall,a Network Management Server For Network Performance Monitor,and four(4) Computer Workstations will be provided,(2 at the TMC and 2 at the EOC). Solarwinds Network Performance Monitor software with the SL2000 licenses for devices will be included. Software on the Network Management Server(NMS)will include Windows 2012 and SQL,for hosting the Solarwinds Network Performance Monitor software. The new NMS server will be provided with XenCenter hypervisor software installed.This server will allow for the possible future virtualization of existing network servers(please note that as the scope of each physical migration is unknown,this work is not included). Proof of Concept Following careful review of the RFP documents,Activu and its partners are confident that the proposed project is feasible. As detailed in the Experience section in the following section,Activu has implemented hundreds of similar projects in our over 30 years of experience,including those deployed at TMCs throughout the Unites States.Our partner, Precision Contracting Services who will provide the network improvements has performed similar work for other TMC customers. Activu has also performed the role of prime contractor for many other projects,managing projects that have included partners performing construction,electrical,console furniture,network,general audio/visual and other work,in addition to implementing our own Activu video wall and collaboration systems. Proposed Project Plan and Schedule The Proposed Plan and Schedule on the next page illustrates the tasks and subtasks that will be performed by the Activu team and the time estimated to complete the proposed work. Please note that our project schedule shows a 12/5/2016 project start date for the purposes of illustration. If the start date is different,the various activities and durations remain the same. activu.com Page 8 of 77 0 +i+nCi.: "F� N y. 2 N 0 c 4 a c _. a i, w N to- C c y. - CC.,... C S pa R 8 ° u Ca '.t ren W t`en .• +!+ :J eq t a c d i s`_pp� i Pm' > , sin VI E -C1 --t V V 8 � � dvT.C z 2 2 2 2 2 P2 o A "' a ro to 2 re ro ro &� 8 a 4.1 an a aw A. u 0, w 7 � u'S a_ iii 0. o. . Y `n 7N as . U ° 2 ? P 99 t2o$ 0 v01 0 0 > {T 3 3 a 2 0 a o - ?' . }, 4444.444,Vd 4Q ¢ Q�',d 4z a. as 4 .2 4' .0 r. G N. cu 4— E E 0 L) re co c H c'" �" S $ > o.a aq»�i° i », i �r ys n ro m pa ro r.i. hD v "•2 '9 'o v'v a Ti a NN .a �.al v"ivo w ,o .•I=t=so m.rn ,.N .Ia in lel nm 13 = c-cpo 0000.''O88m. 0- CC 1, a o'.Cf w re n r •.t N N'.N .et 0 R to mu to O sa n r N n a0 co oa co to co ao O.a,Ot O. tT w H ..I O w .-i .•I VI 8 W roNy, }. y g. 3* T J. } ,/, any i. Ny Np. N y.. }. } }. ,•- ,. yr y . }. }, p,}. 4y1yj. O N i 0,3 N ,33. N N 17 13'O R 47 04 t7 'O W g R {0.o O 'O '6 T7 'O per' '(„ 16 N „i !0 N R1 „, ,1 0 a) ° acv vaa9 oa ,-.3, 0 .04* oa (f� vvv ° vg` u± u± ui �v vvvvv vvvtyp d el RT e-1 e•i u1 O M .M rt V el N W el u5 ul N eH uti WI M el N N e-1 eft N e-1 N M M ri N M el w SR M N M Inc o A a 47,, fe o a�j 'o u 0 0 u' c ££ to °i t 0 V 3 ND = f- a+ - g c .-I Z a m vi to 2 �t i vx elfC.z j O t S. a.= c a0 £ J 8 �a 0 c c 5 al O m 1 u u £ 'O (J C . g, a,> 8 m 7 m b E c ':s N I.- ro ro c. a g£�rr as a °a i r, C £ o ro ro m ;g ti t . e✓ d ,W • u O ro o _ o �Y i Ea wm £ � , (1) Ca u - a , cea. c ea.. .5 Coraco . 00 i at w 1`o ao u° via om c >d .`� 3 a. :� c ` ms�Si' m sa E v a 3 3 ›. oo t+, w ro ^,3 I, o f d E ro `n o ;A c c ,n 5 E Oc nc . x a,xaagai4eaE, +° E +°, 5,gtOaaccuc c .• o 5c -c "E" 6, a c u w S u u E u V ro w re : c i o t.."- t- c t, o,� rJ c u a u I.. m 7, '2x ra re o 3 . g 5..E. "' rot'- rovY a' ro , L0 °YOw ro $ V E t a s a CA, E " c c o ,..6.$ E o .= m ro m v u�.�. u ° E c c c _ a E �S p m a ao m m m j .� "y E .o • c ° 2 , NesE sywi d ' .5z '° dcDycS ` ccw `c2ca 8' 442 .t g > g c > 1.• qJ s o c Ho o 0 00t.tooca su p ... ° a t !" �� `J = � ,di � G� �' wwEawa�' 3'i � u54' , vua2uVauvii. 2aC ...IVtnv+ 3i � au' ® a tl !- Cl. r - r r e r ppr 7 ' ' t r r .f3:r t�' st I=z ` 1' `tN' r It : It , rir . l L} alM1, n po A KI' ,.., m t 4 % 4 C O E u o L U w ; ° ro u (..;') I B Collier County Traffic Operations Video Wall Replacement Experience and Capacity of Firm (TAB III) A control center upgrade is an endeavor our clients typically undertake once in a lifetime. Activu brings the experience and the know-how that comes from tackling these projects every day,from managing hundreds of them over three decades,and adding fifty more every year. Experience The Activu team knows more about what it takes to succeed for our clients—the control room operators and the IT personnel that supports them---than any other group in North America,perhaps the world. The key Activu members of the Collier County project team collectively have hundreds of projects worth of experience,deploying large-scale,intelligent visualization systems worldwide. This year marks our thirty third(33rd)in this field. This is all we do,every day. In the process,we have amassed a marquis customer base across the Transportation,Defense, Public Safety, Energy and Corporate markets. A telling characteristic of what it is like to work with Activu is how many times two groups---customers,all with demanding requirements and inflexible implementation schedules(e.g.,Alabama DOT, Florida DOT, Georgia DOT,US Army,the US Department of Homeland Security),and our implementation partners whose reputation is on the line for recommending Activu(e.g.,General Dynamics,Jacobs Engineering,URS Corporation)---come back and use us again and again when new projects arise. This a partial list of our Traffic Management customers: Alabama DOT Delaware Department of Transport -Mobile Regional TMC Georgia DOT(Atlanta) -Montgomery Regional TMC Integra Toll Systems(Mexico) Florida Department of Transportation City of Toronto Traffic Management Center -District 1(Fort Myers TMC/BradentonTMC/HQ) Montgomery County DOT(MD) -District 2(Jacksonville TMC/FHP/Maintenance) Nassau Count TMC(NY) -District 5(Orlando TMC/FHP/Deland HQ) New Jersey Transit Operations Center -District 6(Miami TMC/FHP/MDX) New Jersey Statewide TMC/NJSP/TPK -District 7(Tampa TMC/FHP/TMC EOC) New York City DOT TMC Miami-Dade County TMC New York State DOT/TMC Arlington Traffic Management Center(TX) North Carolina DOT Baltimore DOT Traffic Management Center Total Customer Satisfaction Customer satisfaction is Activu's highest priority. Beginning with the initial phases of the sales process, continuing through the design process,discussions with product development,on-site installation and ending with the post-installation transition to customer support,Activu actively seeks customer feedback at every step. As an additional built-in measure of customer satisfaction,Activu began using the Net Promoter Score (NPS)in 2014,which asks customers the ultimate question,"How likely is it that you would recommend Activu to a friend or colleague?" Customers respond on a 0-to-10 point rating scale and based on their response are placed into one of the three categories:Promoters who are loyal enthusiasts; Passives who are satisfied but unenthusiastic customers;and Detractors who are unhappy customers. The NPS survey is issued on a quarterly basis. Results are reviewed in detail and shared with every team member. activu.com Page 10 of 77 Collier County Traffic Operations Video Wall Replacement Activu can proudly say that our scores are among the best in the industry. The experience of our team members and their dedication to the long-term success of our customers have consistently resulted in NPS rankings that place us higher than world-class organizations such as Apple and Intel. F n ncial Stability Selecting a solution with a long-term obligation requires a great deal of evaluation. You want to feel confident that the company you choose can provide the security,experience and professionalism required to meet your needs. Thanks to our focused business strategy,disciplined execution,strong commitment to our customers and the efforts of our talented workforce,Activu has built notable financial strength. Our financial strength has been acknowledged by third-party rating agencies which have evaluated us over the years and assigned strong ratings. Current Activu Projects The table below lists Activu's currently active video wall,visualization&collaboration system projects. Please note that all of the change orders listed represent services and products added at the request of the customer.Activu projects are almost always Firm Fixed Price. Also,end dates are estimated because these are active, not completed projects. Project Description Start Date End Date Original ' Final Number of (Estimated) Budget Project Change Cost Orders Police Command Center 7/17/2016 11/30/2016 268,469 272,349 4 Dept.of Defense Technology Refresh 9/18/2016 12/31/2016 71,703 71,790 1 Power Utility Control Room 10/8/2016 12/31/2016 907,997 908,344 1 Transit Control Room 2/4/2016 1/31/2017 838,620 835,732 1 Aviation-Conference Room 2/26/2016 10/31/2016 502,419 521,694 6 Collaboration systems Power Utility Control Room (includes 3/21/2016 10/31/2016 786,995 912,147 4 significant change order to increase the size of the video wall) Dept.of Homeland Security 4/11/2016 11/30/2016 292,388 292,388 0 Technology Refresh Dept.of Homeland Security 5/18/2016 10/31/2016 579,947 579,947 0 Traffic Management Center 6/15/2016 11/15/2016 319,533 415,292 1 (includes significant change order to add additional video wall) Power Utility Control Room 6/23/2016 10/31/2016 929,566 932,213 1 Aviation-Conference Room 7/15/2016 11/30/2016 423,573 426,033 2 Collaboration systems Dept.of Homeland Security 7/15/2016 11/30/2016 205,016 205,016 0 Dept.of Homeland Security 7/18/2016 11/30/2016 120,848 120,848 0 activu.com Page 11 of 77 *" Collier County Traffic Operations Video Wall Replacement Traffic Management Center 7/14/2016 12/31/2016 383,672 386,672 1 Dept.of Homeland Security 7/18/2016 11/30/2016 568,992 568,992 0 Technology Refresh Power Utility Control Room-System 8/3/2016 11/15/2016 205,826 205,829 0 Expansion Dept.of Homeland Security 8/18/2016 12/15/2016 594,732 594,732 0 Technology Refresh Traffic Management Center 9/26/2016 2/28/2016 641,168 641,168 0 Dept.of Homeland Security 9/21/2016 11/30/2016 233,052 233,052 0 Technology Refresh Dept.of Defense Technology Refresh 9/23/2016 1/31/2017 792,108 792,108 0 Dept.of Defense-Command Center 9/23/2016 2/28/2017 685,970 685,970 0 Working Together The Activu project team works together every day on implementing video wall visualization system projects.As the attached resumes in the next section show,all of the team members have many years of experience and have worked on numerous projects together. Activu has successfully collaborated with our partner Precision Contracting Services on a recent TMC project. Based on our past experience with them,we have every confidence in a professional execution of this project. Precision Contracting Services (PCS) Experience Precision Contracting Services, Inc.(PCS)is a Florida Corporation&Certified Women Business Enterprise (WBE)that conducts business throughout Florida and the South Eastern United States.Since our inception in 1990, PCS has completed in excess of 3,500 projects for installation of fiber optic communications networks exceeding 40,000 miles,while being recognized for the highest Quality of Service within our industry.PCS is a multi-faceted professional services firm providing fiber optic locate services,emergency restorations,GPS mapping, network design,installation,integration,maintenance,and asset management services for fiber optic communication infrastructures and low voltage applications throughout our service area. PCS's commitment to quality and customer service has earned them a reputation as an industry leader. Their certified technicians and state-of-the-art equipment enables PCS to deploy efficient,effective fiber optic networks in support of community broadband networks,intelligent transportation networks, CCTV/security systems,CATV distribution and fiber-to-the-home networks. 6' .S f::OO,<rsece Martin County Community Broadband Network(CBN): Martin County leased fiber from a regional utility provider in order to meet the data needs of its public safety,government,healthcare,and educational agencies.When the lease was up for renewal,the provider proposed a five-year contract escalation of 1,000%resulting in the county electing to build its own fiber network prior to the expiration of the existing contract with the provider.The project needed 86 miles of OSP fiber optic network to be permitted,installed,terminated&tested,53 sites to be integrated into the network,and featured 97 intersections, 10 field hubs and 48 miles of P3 agreement promoting economic development. PCS used PCS FiberTrak and Bentley's communications software to quickly design the county-wide network. activu.com Page 12 of 77 0 1 z - y Collier County Traffic Operations Video Wall Replacement Bentley's communications software enabled PCS to build an accurate model accessible to county agencies and departments.The collaborative process allowed PCS to achieve the ambitious permit and construction goals,completing the build-out and changeover ahead of schedule.Completed construction was as-built using the FiberTrak geo-location&documentation techniques. Record Drawings for each permit segment were provided. Palm Beach County Information Systems Services(ISS):PCS has a longstanding Open Master Contract with the ISS Department.Work Orders are issued at the discretion of the Department. PCS performs design-build and maintenance services for the enhancement of communications to County facilities, Schools, Hospitals and Non-Profits within the County.To date,PCS has deployed in excess of 150 miles of trunk and lateral fiber for hundreds of sites.All installations have been geo-located,documented and photographed.A GIS personal geodatabase is furnished to the Department at the completion of each work order. Florida Department of Transportation(FDOT)District 4: Field data collection(geo-location, documentation&photographs), hardware/software processing and web-portal development of all ITS and Power assets along the 1-95&I-75 corridor in excess of 200 miles through the district(Broward, Palm Beach, Martin,St. Lucie&Indian River counties),including fiber optic,power&wireless pathways/ cables,conduits,splice vaults&pull boxes,splice enclosures,local device cabinets and master hub cabinets. FDOT D4 has over 24 Maintenance personnel using FiberTrak daily with substantial cost savings resulting from reduction of cable damages, increased efficiency of maintenance truck rolls and inventory control. Indian River County(IRC)FONet:The IRC Telecommunications Division plans and implements deployment strategies for telecommunications infrastructure and services used by the County;plans, designs and oversees extensions to the fiber optic cable network owned by the County,City of Vero Beach and the School Board(Consortium)and acts as a point of contact for entities wanting to place wireless services support structures on County properties.The Telecommunications Division developed and maintains a record system for over 140 route miles of fiber optic cable and over 5000 fiber terminations. PCS was retained by open master contract to design,build&maintain the fiber optic network for the Governmental consortium, Hospitals,and non-profits within Indian River County. PCS utilizes FiberTrak to manage the Public/Private and Inter-local Agency joint ownership and capacity utilization with great efficiency. PCS's Current FDOT projects span all Districts,including the Turnpike Enterprise.Significant projects include: • 1-75 Express,Segment A&B,Segment C,Segment D and ITS Tolling&Integration: PCS roles involve the design,construction,maintenance,emergency response and integration of ITS I, and Express Lane Tolling system.The combined segments equal a 15 mile project,which includes nearly 80 CCTV cameras inclusive of Toll Systems Software integration. • 1-95 Express Phase 3A-1: PCS roles involve the design,construction, maintenance, emergency response of ITS and Express Lane tolling system.This 6 mile project through the heart of Broward County,includes just over 70 CCTV cameras. ▪ Sunrail Phase 2 South(Stations):Continuing on our record with Phase 1 below, PCS has a Letter of Intent for construction of the passenger station communications systems. • Sunrail Phase 1(IOS&Station Finishes):Grand Opening for Florida's 3rd public commuter rail was in April 2014. PCS designed and constructed the communications backbone and passenger station systems,including over 70 platform CCTV camera locations. • RCID Buena Vista Drive: Full Design Build Installation for new Reedy Creek Video Wall in new Traffic Management Center;inclusive of deployment of OSP Detection and Surveillance CCTVs,Video Processing software, Parking Systems,Traffic Control Systems,Variable Messaging Systems and all OS1 Layer 1-7 communications. activu.COm Page 13 of 77 0 B Collier County Traffic Operations Video Wall Replacement Specialized Expertise of Team Members (TAB IV) How well we do it has everything to do with the team and the culture we have built at Activu. The key resources that are a part of the Collier County team are listed below: The project team for Collier County would be as follows. Role Person Involvement Activu Project Chris Villani Dedicated to this project,solely,for its entirety Manager Activu System John Ryan Assigned to the project at various times. He will be Integrator involved in the server build and software loading,system setup for the factory acceptance test(FAT), integration, and for at least three weeks of the on-site setup, configuration and testing. Activu Systems Mark Roy Assigned to the project to oversee development and Engineer approval of the Activu system design and any change requests. Activu VP of Rich Mebane Ensures the Project Manager has the resources(software, Professional engineering,and operations)required to keep to the Services project schedule,and be able respond to inevitable changes that occur. Resumes Resumes for Activu's Key technical staff that will be assigned to this project are attached here: activu.corn Page 14 of 77 0 Collier County Traffic Operations Video Wall Replacement Chris Villani—Activu Corporation Project Manager chris.villani@activu.com Chris Villani is responsible for managing resources on large scale projects. He is trained to manage large Visual Network Development projects, IT installations,and Data Center constructions.Chris is responsible for making sure projects are completed within certain set of restraints such as time,budget,and materials. He completes all projects with a high level of quality. EXPERIENCE Activu Corporation:6/2005—Present; Project Manager • Provides technical direction for the development,design,and systems integration across multiple client deployments from definition phase through implementation • Applies knowledge of technology trends,developments,and technical concepts • Detects system deficiencies and implements effective solutions • Creates and executes development plans across multiple projects and revises as needed to meet changing needs and requirements • Keeps project customers well informed of status of development effort • Serves as liaison between development staff, project manager,and client • Identified reusable code required for code library and ensures highest quality of codes Activu projects managed include(examples): k, Florida Dept.of Transportation(FDOT)Districts 1,2,5,6&7-Traffic Management Centers • IOWA Dept.Of Transportation—Traffic Management Center • Miami Dade-Traffic Management Center • Disney Reedy Creek Improvement-District Traffic Management Center • Georgia Dept.Of Transportation—Traffic Management Center 4 PATH(NY/NJ)—Transit Control Room • Union Pacific Railroad—Control Room Display wall systems • CenterPoint Energy -Multiple Utility Control Rooms • US Department of Homeland Security—Multiple Security Operations Center projects • US Air Force -Multiple Control Room projects • US Navy—Network Operations Center • New York City Police Department—Two Control Room projects PREVIOUS WORK EXPERIENCE Virginia Tech:1996—2005;Support Consultant • Communicated effectively with users and system administrators at all levels • Setup and supported of Windows NT/95/98 desktop and laptop workstations • Supported Exchange access via MS Exchange client,MS outlook 97,various POP3 mail clients, and web browser interface • In-depth experience in application development and support • Provided level 2 support for end users and desktops running NT Workstation and Windows 95 • Design network and implemented based upon customers'needs: Designed and constructed customized systems IBM:1991—1995;System Engineer activu.com Page 15 of 77 1 1 b Collier County Traffic Operations Video Wall Replacement John F. Ryan-Systems Integration Manager john.ryan@activu.com John Ryan provides systems integration services in support of interactive data wall applications development and integration of both hardware and software for Activu.John's core competencies include installation,integration,system administration,and trouble-shooting of software, hardware, network, and cable infrastructure components. EXPERIENCE Activu Corporation, NJ:4/2016—Present;Systems Integration Manager • Manages the Systems Integration group • Provides internal training and certification of Systems Integrators • Coordinates and Schedules project activities for the team • Continues to perform System Integrator services on select projects 12/2012—4/2016;Systems Integrator • Build and configure various servers and other hardware components that make up the particular elements required for the integrated IT solution as determined by customer's requirements. • Set up and establish connections between various secondary components(KVM switches, network switches,etc.)to integrate the system components. • Install Activu software suite to the integrated solution and perform complete Hardware and Software testing. • Configure the Activu software suite,including but not limited to all software settings,database configuration,define rights and permissions for groups,define sources(video,web,application, etc.),and scripting for custom configurations. • At customer site,integrate video,audio,and network components to set up system sources, permissions, layouts etc.as necessary to adapt to customer site. • Integrate systems into Multi-level Security Infrastructure(i.e. NIPR and SIPR)as required by the clients environment for multiple levels of Activu Software(4.7,5.x). • Conduct end user training of the Activu application with clients. • Troubleshoot the integrated solution as necessary,including addressing hardware and configuration issues,and identifying and correcting software/OS issues. 6/2011-12/2012;Systems Technician • Constructs,calibrates,and adjusts DLP and LCD multi display video wall systems • Installs fiber, BNC,802.11a/b/g,and Cat 5/6 network infrastructure • Provides client training and support • Maintains, upgrades,and troubleshoots HP DL3xx/5xx,and Super Micro 4U server chassis • Configures, integrates,secures and updates Windows 2008/2003 Server systems • Wires,configures,and installs commercial application server cabinets and racks • Maintains and repairs electronic data display equipment along with supporting A/V solutions activu.com Page 16 of 77 0 . I Collier County Traffic Operations Video Wall Replacement Activu projects installed and supported(examples): • Florida Dept.of Transportation(FDOT) District 6 R Miami Dade Cnty Traffic Management Center • New York State Department of Transportation • CenterPoint Energy • Union Pacific Railroad • NYPD • US Dept.of Defense • US Dept.of Homeland Security • United States Air Force PREVIOUS WORK EXPERIENCE Sears Holdings,Avenel,NJ:7/2010—5/2011; Loss Prevention Manager • Managed loss prevention department in high volume retail environment • Maintained fire prevention standards • Conducted inventory and safety audits Sears Holdings,Woodbridge, NJ: 12/2005—7/2010; Loss Prevention Agent/Lead • Conducted live surveillance using remotely operated cameras • Prevented internal and external theft • Conducted interviews in internal cases • Installed&troubleshoot camera&converted camera system United States Marine Corps,Camp Lejeune,NC: 10/2000—10/2005;Sergeant/Radio Repair • Responsible for high echelon maintenance of VHF radios • Responsible for maintaining perimeter integrity and security at a major logistics base in Iraq • Combat experience EDUCATION AND CERTIFICATION 2010 B.A.Political Science,Rutgers University • Graduated summa cum laude with 4.0 GPA • Awarded the Heinz Seelbach Award for maintaining the highest GPA in the Political Science Department 2007 Associate of Arts in International Studies,Union County College • Graduated with 4.0 GPA,high honors GOVERNMENT CLEARANCE • TOP SECRET security clearance activu.com Page 17 of 77 0 11L Collier County Traffic Operations Video Wall Replacement Mark Roy—Sales Engineer mark.rov@activu.com Mark Roy is responsible for the design and development of large scale video data wall systems built around Activu network centric software package. His designs incorporate complex business solutions and mission critical customer requirements. Mark has experience in developing system designs for Traffic Management Centers,Emergency Operations Center,and Network Operations Centers. EXPERIENCE Activu Corporation,VA: 1/2005—Present;Sales Engineer • Design and develop large scale video data wall systems built around Activu network centric software package • Create functional block diagrams,research new technologies,and perform system power analysis • Assists sales team by conducting demonstrations,collecting requirements,and consulting with potential end users • Provide technical advice to existing and potential customers • Develops and employs Business Development initiatives in the DC metro region • Prepare quotes and Statement of Work according to customer's specifications and requirements • Attend tradeshows and other marketing events • Visit existing customers to and collect information for customer support program renewals and provide on-site support for customers in the DC metro area • Assist the sales staff with following leads and providing bid proposals Activu projects include (examples): • Florida Dept.of Transportation(FDOT),Multiple Traffic Management Centers • Alabama Dept.of Transportation(ALDOT), Multiple Traffic Management Centers • North Carolina DOT—Traffic Management Center • Mississippi Dept.of Transportation(FDOT),Traffic Management Center • Baltimore Traffic Management Center • Pacific Gas&Electric(PG&E)—Utility Control Room • Fort McHenry Tunnel, MD—Traffic Management Center Upgrade • US Dept.of Homeland Security—Multiple Security Operations Centers projects • US Air Force—Multiple Control Room projects US Army—Multiple Control Rooms projects • Murfreesboro Electric,TN—Utility Control Room • LA Dept.of Water&Power—Utility Control Room PREVIOUS WORK EXPERIENCE Innovative Solutions Consulting:2002—2005;Senior Project Analyst • Designed and developed communications,video surveillance,audio/video,access control and RF distribution systems • Developed White Papers and functional block diagrams for various tasks,including technical design reviews,research of new technologies,comparison of products and feasibility studies activu.com Page 18 of 77 1 1 Collier County Traffic Operations Video Wall Replacement Eagan,McAllister Associates:2000—2002;Senior Field Engineer • Supervised technicians for the US Navy&US Coast Guard Windows NT based audio recorder- reproducer RD-674/681 laboratory at the Naval Air Warfare Center • Provided technical assistance via phone,email, military message,and on-site to end-users • Performed pre and post installation inspections for both ship and shore based systems • Provided operator and technician training to end-users • Drafted formal test plans,procedures,technical,and training manuals • Built prototype models and performed hardware integration utilizing COTS solutions • Maintained software and hardware configuration control utilizing Microsoft Access databases • Performed hardware and software testing using formal test plans and procedures • Designed compact PCI single board computer based audio,video,and data recorder prototype for C2 greyhound aircraft for the Naval Air Division EDUCATION AND CERTIFICATION 2004 A.S.Electronic Technology,College of Southern Maryland Various US Navy schools in advanced electronics,communications,radar, IFF,air traffic control,and submarine electronics activu.com Page 19 of 77 4r.7 Collier County Traffic Operations Video Wall Replacement .--%,,ovevommv Sub Consultants Precision Contracting Services, Inc.(PCS)intends to provide services for this project as Project Manager (by Bruce R. Boyd, Director/RCDD)and Project Lead by(Janeen Tonnell, Network Engineer) Bruce Boyd Director, RCDO OUALIFICATIONS PROFESSIONAL EXPERIENCE f CONTINUED) Bruce Boyd has over 28 years' experience working in Pratt&Whitney Aircraft—West Palm Beach,FL Communication Construction Management and more than Financial Specialist 1984-1985 fifteen years of financial management In the construction, Credit&Collections Dept.Responsible for monthly billings, mergers and acquisition marketplace for both collection from US Air Force Procurement Office. governmental and private sectors. PROFESSIONAL EXPERIENCE Florida Steel Corporation Financial Analyst -1980-1982 B&B Consulting Group,Inc.—Jupiter,FL USF Cooperative Education — Responsibilities included President-1993 to Present accounts payable, accounts receivable, cost accounting, Responsible for all aspects of establishment, development materials accounting,payroll and special projects. and management of company specializing in fiber optic EDUCATION&CREDENTIALS designs, Performs bid applications, site surveys, project management,site meetings and maintains quality control. * University of South Florida(1983) « FL Institute of Technology(1983-1984) Precision Contracting Services,Inc.—Jupiter,FL • BICSI RCDD el51603R Founding Director-1991 to Present • SIECOR,3M,Krone AT&T,Lucent Contract Engineering,Systems Design,Estimating,and • CPA(1987) Inspection for PCS fiber optic projects. Lead all PCS activities • Affiliate institute Transportation Eng. for project engineering,estimating,management and sales. • Alpha Tau Omega Fraternal Organization-Member Developed award winning FiberTrak Network Design/Asset • Corning Certified Trainer Management model. • FiberTrak Director • International Award Winner for Innovation in Dycom Industries,Inc, West Palm Beach,FL Communication Design 2009&2011 Controller-1985-.1991 • Honolulu Area Rapid Transit Alcatel Lucent Design Subsidiary accounting and management review, internal Consultant auditing, corporate financials, tax returns, liaison with • SunRall Station Finishes I,ITS Design,Integration auditors,assist Vice President treasurer with mergers, 5E-C. • Martin Co.CSN Report(8K,100,10K)consolidatons, • FEkif District 4 Seg.C&D • Mai Uri Cu.ATMS Design Build Signal Construction Co.,inc.—Jupiter,FL • Indian River Co.FONET • international Award Winner for Innovation in President&Dir./Secretary Treasurer 1.985-1982 Communication Design"2009&2011 Subsidiary of Dycom Industries, Inc. Operations management, estimating ard contract negotiations, personnel management, accounting, purchasing and insurance management,DOL&EEO filings. V‘11 Pi riff Precision Contracting Services, Inc. 15834 Guild Court s Jupiter,FL 33473. (561)743-9737 et bboyd@pcsfiber.com activu.com Page 20 of 77 liB Collier County Traffic Operations Video Wall Replacement 1181111186, • -7,146k, Janeen Tonne Network En ine- QUALIFICATIONS PROFESSIONAL EXPERIENCE(CONTI Janeen Tonnell has over 30 years as an MIS professional. Janeen prcvides PCS with support throughout all of the USLEC—Ft.Myers,FL Southern region. Janeen has worked with Fiber Solutions Account Executive while at Lee County to design transport solutions to fit USLEC is a super regional telecommunications their needs, (i.e., emergency operations, DOT and organization providing quality voice, data and Internet constitutionals). Janeen has also worked with Collier Co, services to business customers, governmert, City of Naples, in the design and project management of Traffic Operation Video Solution. ACS-Affiliated Computer Systems{SCT)-Dellas TX Sr,Technology Advisor/Engineer PROFESSIONAL EXPERIENCE SCT—Systems and Computer Technology-PA Precision Contracting Services,Inc.—Jupiter,FL Sr,Engineer/Network Architect Network Engineer&Area Manager Performed complex technical services for Lee Co. Responsible for project budget development and including the design, implementation and integration of schedule and attends project meetings.Design and new technologies to meet the constant changing needs of engineering of new network infrastructure to provide the county, centralized communication systems, Netlink International—St.Paul,MN Kent Technologies.—Bonita Springs,FL Sr,Systems Engineer Sr.Network Engineer Client network assess ments, R&D of future network Network infrastructure, implementation, and trouble technologies, documentation and Implement upgrades shooting. CISCO sales engineer, Alvarion Wireless and new products. Responsible for client network, Certified, Cisco Wireless Certified, Redline wireless recommendations for improved network performance, installation for large organizations.. technical support and advisory, DHCP, and Internet solutions.WAN solutions for remote site connectivity, First National Bank of Florida—Naples,FL including T-is,VPNs and remote dial-up. Data Communication Engineer Circuits,caoie plant,LAN/WAN equipment,including EDUCATION&CREDENTLAIS maintenance contracts and SLA's. Evaluate new technologies,worked on ATM conversion to new • Brown Institute(Associate Degree) processing center,as well as Southern Community Bank • CISCO Certification Conversion to First National Bank of Florida. • Alvarion,Redlin e,Cisco wireless Certifications BICSI Project Management Certification ' 1'iO4,ft, Precision Contracting Services, inc. 15834 Guild Comfit• Jupiter,FL 33478 0 (561)743-9737 igirtonnelleposfilser.corn activu.com Page 21 of 77 1113 Collier County Traffic Operations Video Wall Replacement 11111. 1014$0.152SOMORMOSTASEMur P,WW450.g.,<„,-, • • Letter of Intent from Precision Contracting Services, Inc, _ PRECISION CONTRACTING sen ICES INC ett-citiller I• Se«tem« -1111111 . October 20,2016 Active Corporation 301 Round Hill Dr. Rockaway,NJ 07866 Collier C011110Traffic Operations Solicitation RFP 16-6679 Traffic lionagentent Center Video Vall Replacement Letter of Intent Precision Contracting Services.Inc. intends to work as a subcontractor for the Activu team on this Collier Co. Traffic Management Center Video Wall Replacement project The scope of work proposed by Precision Contracting Services,Inc_to Acusu includes the following: Network Communications with Cisco Switches: • Mobilization,Performance Bond.Insurance • Cisco WS-C3850-2412-S Hub Switch(Furnish Only) * Cisco ASA5505 Computer Firewall(Furnish Only ã TMC) • Network Performance 3.4onitorlSolarsiatids SL2000(Furnish Only,,cg:TMC) • Network Server for Solarwmds NPM with Licensing(Furnish Oaly A TMC'I • Computer Workstations(Furnish Only) • Network Technician(Decommission Existing Routers.Design New 1? Schematic. Install/Configure Hub switcLes) -15 Days • Firewall.Solanvulds Network Performance Monitor,Device Server for Solarwinds,Work Stations • Configure,Install,Integrate Devices to Existing County TMC,ATMS,ITS Corimmoications Network Network Communications with Brocade Switches: * Mobilization.Performance Bond.Insurance • Brocade ICX7450-32ZP POE+Modular Hub Switch(Furnish Only) • Cisco AS:A5505 Computer Firewall(Furnish Only A TMC) * Network Performance Monitor/Solarwinds SL2000(Furnish Only)!TMC) • Network Server for Solarwinds NPM with Licensing(Furnish Oaly TMC) • Computer Workstations(Furnish Only) « Network Technician (Decommission Existing Routers.Design New IP Schematic, Install/Configure Hub SwitcLes) • Firewall,Solarveinds Network Performance Monitor,Device SelVer for Solara-Mat Work Stations • Configure,Install,Integrate Devices to Existing County TMC.ATMS,ITS Communications Network activu.com Page 22 of 77 p ' Collier County Traffic Operations Video Wall Replacement Previous Performance on Similar Projects (TAB V) As listed previously in the Experience section on page 10,Activu has successfully implemented hundreds of Activu video wall/visualization systems for control room applications, including many for Traffic Management Centers.We are happy to provide the following list of references that were installed in the past 5 years.Activu has provided,installed,integrated and supports Activu video wall visualization systems for all of the customers listed. Client/Location FDOT District 7 Tampa Bay FDOT District 2 SunGuide Center Tampa, FL Jacksonville, FL Project Name Control Room Video Wall Video Wall Processing System Upgrade Description Implementation of the Activu Implementation of the Activu system and integration to the 20 system at 3 x TMC sites and existing Mitsubishi cubes,and integration to 56 existing LCDs. the install of 10 additional LCDs. Locations include main TMC,FHP Dispatching Center,and FDOT Maintenance facility Contact Mark Mathes, Jason Summerfield Information FMS/AMS Engineer Network Manager 813-615-8611 904-360-5460. Start date Start:May 2013 Start:June 2012 /completion date Finish:August 2013 Finish:September 2012 Schedule Completed on Time Completed on Time Completion Amount of $380,000 $345,000 Contract Budget Status On Budget On Budget THE INFORMATION ON THIS PAGE IS CONFIDENTIAL, and not for Public Discosure Iper Florida Statute 815.045 activu.com Page 23 of 77 Collier County Traffic Operations Video Wall Replacement Alabama Department of iowa Department of Client Transportatinn(ALOOT) Transportation District 9'—Mobile,AL Project Name Mobile TMC and SouthwesVideo Wall System for Traffic Region Video Wall Operations ----- Desripdon Integrated Activu System Activu System running in the installed in TMC,Temporary TMC traffic Management Center and Regional Conference Room. TMC- 2x9array of55" Planar Includes Array of 24 Mitsubishi Narrow Bezel LCD displays 67"LED illuminated DLP cubes in TMC and 4 55" LCDs in Regional Conf Room(plus construction and power system modifications by subcontractors). Contact David Johnson Mike Jackson Information ATS Center Manager State Traffic Operations Engineer (251)405-5897 (515)239-1192 ]ohnsood@dotstateaius Michael.jackson@dot.iowa.gov Start date/ Start:March 2014 Start:September 2015 completion date Finish:July 2014 Finish: December 2015 Schedule Completed on Time Completed on-time Completion Amount of $1.5M $500,000 Contract Budget Status On-Budget On-Budget THE INFORMATION ON THIS PAGE IS CONFIDENTIAL, and not for Public Discosure per Florida Statute 815.045 activu.com Page 24 of 77 Collier County Traffic Operations Video Wall Replacement Cost of Services to the County (TAB VI) As previously described,Activu is proposing two turn-key solution options: "Option 1" most closely matches all the detailed operational,functional and technical requirements identified in the RFP documentation and associated addenda and Q&A.As you'll see however,the cost of the"Option 1"significantly exceeds the allocated budget. The"Option 2"reflects our recommendations and best practices in providing your optimal functional and operational capabilities while still staying within the budgetary limitations.This solution provides a highly capable platform which the County can build on in the future,as collaboration and other needs develop. If selected,we strongly suggest that Activu and the County discuss the solutions proposed and how the various elements fit into the County's current operations and plans for the future. Attached below are our detailed Schedule of Values(SOV)documents for both Option 1 and Option 2 solutions. Each provides line item detail and pricing for equipment,Activu software and services. Support plan options are provided for each Option in its' respective SOV. Please note that the estimated time to accomplish the required work requested is shown separately in the Project Understanding&Functionality section above(see Tab II). activu.com Page 25 of 77 1. B Collier County Traffic Operations Video Wall Replacement Option 1 Activu Solution activu.com Page 26 of 77 1 18 acdvu THE VISUAL NETWORK'" 301 Round Hill Drive,Rockaway,NJ 07866 Tel 973.366.5550 Fax 973.625.7775 www.activu.com Commercial Quote V 9.6.16 Project Name Project Location(City,State) Project No. Quote No. 2016190 TMC Naples,FL RFP 16-6679 Quote Date 10/10/2016 Collier County Rev.No. 4 Rev.Date 3/20/2017 Project Contact Name RSM Dennis Nuutinen Brenda Brilhart Collier County Two 1x3 and 4x3 of 55" Ultra Narrow LCD Dis r la Wall S stem .er RFP Proposed System Pricing Summary Phase I-Planning,Engineering&Equipment Ordering: $ 47,989.53 Phase II-Computer Build,Software Load and Rack Buid $ 47,989.53 Phase III-Assembly&FAT $ 287,937.15 Phase IV-Onsite Installation and Integration $ 47,989.52 Phase V-Site Acceptance Test,Punch List,and Training $ 47,989.52 PROPOSAL PRICE(SYSEM TOTAL+EXPENSES): $ 479,895.25 Payment Milestones and Notations Price Quotes are valid for 180 Days. The payment schedule 5 as follows: Approximate Milestone Value Phase 1 10%-Planning,Engineering&Equipment Ordering $ 47,989.53 Phase 2 10%-Computer Build,Sdtware Load and Rack Build $ 47,989.53 Phase 3 60%-Assembly&FAT $ 287,937.15 Phase 4 10%-Onsite Installation and Integration $ 47,989.52 Phase 5 10%-Site Acceptance Test,Punch List,and Trailing $ 47,989.52 Sales tax is not included Our cost proposal is based on a firm fixed-price task,any changes requested by client may affect the cost. Confidential FINAL QUOTE-Collier County TMC SOV per Spec with Networking DR 2-2-2017 R4 BY FP $BS.xlsx 4/5/2017 GPS 118 Collier County Traffic Operations Video Wall Replacement Office Location and Responsiveness (TAB VII) With a staff of approximately seventy personnel,Activu operates out of two locations,our Rockaway NJ headquarters,and the Washington, DC area.The majority of our personnel is in Operations,and spends the bulk of their time on site providing initial installation and ongoing support services. As demonstrated in the preceding Experience and Previous Performance sections,Activu Corporation has unequalled expertise in deploying exactly the types of mission critical video wall visualization systems that the County is seeking,and our business is totally dedicated to this specialty. 100%of our business is dedicated to networked visualization in the Command and Control market.Today,we design and build more display wall solutions for the control room market in the USA than any other single company, executing nearly one project every week.Nothing is more unique than the experience we bring to projects of similar size and complexity,and this more than anything else,is what guarantees that our clients succeed. Our past performance is testimony to our ability to successfully implement these projects,and to support our customers ongoing. Of particular note are Activu's many TMC customers in Florida that we have provided similar services for (see page 10). Project Success Activu executes over fifty video wall projects each year,so we have the appropriate staff,skills, resources, tools and technology to execute even the largest projects. How well we do it has everything to do with the team and the culture we have built at Activu. One of the more unique tasks within our methodology driving that success is the Factory Acceptance Test, and the degree of effort applied and level of granularity tested. We made an unmatched investment in our New Jersey headquarters facility precisely because of this exhaustive test,one so instrumental to our project . success. It consists of receiving all critical hardware �� components to our headquarters,physically / building the servers and racks and then configuring f „,a them with the operating system and the Activu software suite as they will be running at the client site,connecting visual sources,and testing the _ • entire system for operability and functionality. We " ' —`- a " ' " --- invite the Customer to witness first-hand the system evaluation and perform the entire system check with us to see that it functions as designed,and once complete, repack the entire system for shipment to your site. This eliminates problems and surprises at the client site during the installation and helps us to manage and meet the prescribed project schedule. It is a very thorough and resource-intensive process for Activu,but we do it on every project knowing,based on best practices from hundreds of similar projects, how many problems it averts during the onsite installation,thus reducing disruptions to clients' daily operations and ensuring we satisfy our clients and keep their projects on schedule. A more detailed description of our standard project implementation process is includes in Appendix 1 Project Implementation starting on page 44 activu.com Page 28 of 77 Collier County Traffic Operations Video Wall Replacement Backed by i..€Kai Support Activu has successfully executed hundreds of control room modernizations in North America and around the world. A key to our success has been to partner with skilled local companies during the initial installation,and provide on-site support services. For the Collier County project,Herman Integration Services,with local offices in Miami and Tampa will provide local personnel to assist with the equipment installation and ongoing site support. Precision Contracting Services,our partner providing Network improvements is located in Jupiter,and has the staff and experience to assure responsiveness during the installation and for ongoing support. activu.com Page 29 of 77 1 P Collier County Traffic Operations Video Wall Replacement ' ' References (TAB VIII) Five(5)completed Reference Forms completed by Activu customers are attached here: activu.com Page 30 of 77 0 118 Cotr Couvio ..,.. <r ... r r Attachment 8: Reference Questionnaire Solicitaatinn: 16-8679 Traffic Operatons Video Wall Replacement Reference Questionnaire for (Name of Company Requesting Reference Information) (Name of Individuals Requesting Reference Information) Name: p TEe., \/f14JA-so J e r Company: F-F-1_0694 DEFT- OF T NSPDi'..TA7IOJU (Evaluator completing erence questionnaire) (Evaluator's Company completing reference) Email:Infer.ve',4.61 ,stA-11, /„.i,5 FAX: Telephone: q 0 e 2403— Z.O2 Collier County is implementing a process that collects reference information on firms and their key personnel to be used in the selection of firms to perform this project. The Name of the Company listed in the Subject above has listed you as a client for which they have previously performed work. Please complete the survey. Please rate each criteria to the best of your knowledge on a scale of 1 to 10,with 10 representing that you were very satisifed(and would hire the firmrndividual again)and 1 representing that you were very unsatisfied (and would never hire the firm/indivdivai again). If you do not have sufficient knowledge of past performance in a particular area, leave it blank and the item or form will be scored"0." x Project Description: k CT;VU TAL.C.. E 'A,JS/r fiCompietion Date: 0( /10/2.0/5— Project Budget: .3.64 000,1/bUU Project Number of Days: �i 6 Change Orders-Dollars Added: �Aroa.i $t Change Orders-Days Added: Item Citeria Score 1 Ability to manage the project costs(minimize change orders to scope). [ 2 Ability to maintain project schedule(complete on-time or early). 3 Quality of work. 451 4 Quality of consultative advice provided on the project. } 5 Professionalism and ability to manage personnel. S Project administration(completed documents,final invoice,final product turnover; invoices; manuals or going forward documentation,etc.) 7 Ability to verbally communicate and document information clearly and succinctly. 8 Abiltity to manage risks and unexpected project circumstances_ 9 Ability to follow contract documents, policies, procedures, rules, regulations, etc. 10 Overall comfort level with hiring the company in the future(customer satisfaction). TOTAL SCORE OF ALL ITEMS_ Please FAX this completed survey to: By 18-6879 Video Wsii RFP'_Non_CCNATemplate_08132016 33 p liE; ItCo ler County Attachment 8: Reference Questionnaire Solicitation: 16-6679 Traffic Operations Video Wall Replacement Reference Questionnaire for: ACTIVU CORPORATION (Name of Company Requesting Reference Information) I COWER COUNTY ADMINISTRATIVE SERVICES DEPARTMENT (Name of Individuals Requesting Reference Information) Name: �^10 /�'y `� .--) j� :��' -/ er � �� Company: �/^»�+ -- ) 1 ( CvrIt (Evaluator completing reference questionnaire) (Emdu�o/nCnmpunycomp��inQn�omnce) Email: �C��&c^^. - i^J`'Y»V- FAX. Telephone: -7( /^- 4�,�-13�3.7 � ' r - Collier County is implementia proces that collects reference information on firms and their key personnel to be used in the selection of firms to perform this project. The Name of the Company listed in the Subject above has listed you as a client for which they have previously performed work. Please complete the survey. Please rate each criteria to the best of your kn |ed eon000a|onf1tn1O.wVh10napmomohngthmtyoo were very satisilod(and would hire the firm/individual again)and 1 representing that you were very unsatisfied (and would never hire the firmfindivdival again). If you do not have sufficient knowledge of past performance iii a particular area,leave it blank and the item or form will be scored"0. Project Description: n )/ ��Jc� �h'm^/ /� Comp|e�onDaUm: /t 7 IV ProjectBudget: ,' e-8/) KPn� � Project Number ' : ' 12 0 Change Orders Dollars Added 5‘ /S g Change Orders Days Added * J' omi.' (4., u^r i'illiu.M Item / Citmda |\^ Score 1 Ability to manage the projeccosts(minimize change orers to scope). /y - 2 Ability to maintain project schedule(complete on-time or early). 3 Quality of work. A� ^ ° 4 Quality of consultative advice provided on the project /c 5 Professionalism and ability to manage personnel � 1/7 ' 6 Project administration(completdocuments, final pnod /�u turnover;invoices; manuals or going forward documentation,etc.) /y} 7 Ability to verbally communicate and document information clearly and succinctly, //} ' 8 Abiltity to manage risks and unexpected project circumstances. /0 9 Ability to follow contract documents, policies,procedures,rules,regulations,etc. //l _ ^ . 10 Overall comfort level with hiring the company in the future(customer satisfaction). //� TOTAL SCORE OF ALL ITEMS /C(/ Please FAX this completesurvey to: By / 0 /0, ^a*sryVideo Wall nrp_wv"_cowAr rnpl*te_Vo13rn10 32 0 . 113 Collier County Administrative Services Depaatment Procurement Services Division Attachment 8: Reference Questionnaire Solicitation: 16-6679 Traffic Operations Video Wall Replacement Reference Questionnaire for: ACTIVU CORPORATION (Name of Company Requesting Reference Information) COLLIER COUNTY ADMINISTRATIVE SERVICES DEPARTMENT (Name of Individuals Requesting Reference Information) Name: r1 til t-e. l l o Company uJ' bep +mewl- oc Tra n cpor-tmvar.-o (Evaluator completing reference questionnaire) (Evaluator's Company completing reference) Email:gonrC„e(cask410e j6Y.kt.tiJ FAX: Telephone:SIS—237-a3'7Z Collier County is implementing a process that collects reference information on firms and their key personnel to be used in the selection of firms to perform this project. The Name of the Company listed in the Subject above•has listed you as a client for which they have previously performed work. Please complete the survey. Please rate each criteria to the best of your knowledge on a scale of 1 to 10,with 10 representing that you were very satisifed(and would hire the firm/individual again)and 1 representing that you were very unsatisfied (and would never hire the firm/indivdival again). If you do not have sufficient knowledge of past performance in a particular area, leave it blank and the item or form will be scored"0.° Project Description: Video L)ai'i SLOS-Ye W1 Completion Date: \'2.J4) 20 IS Project Budget: S.e:? ti L4bb Project Number of Days: q Change Orders-Dollars Added: X5)1 I OM1 419 Change Orders-Days Added: SZ Item Citeria Score 1 Ability to manage the project costs(minimize change orders to scope). 2 Ability to maintain project schedule(complete on-time or early). n, 3 Quality of work. `"pl 4 Quality of consultative advice provided on the project. 5 Professionalism and ability to manage personnel. 6 Project administration (completed documents,final invoice,final product turnover; invoices;manuals or going forward documentation, etc.) C� 7 Ability to verbally communicate and document information clearly and succinctly. Q 8 Abiltity to manage risks and unexpected project circumstances. 9 Ability to follow contract documents, policies, procedures, rules, regulations,etc. 'O 10 Overall comfort level with hiring the company in the future(customer satisfaction). '1 1 TOTAL SCORE OF ALL ITEMS Please FAX this completed survey to: By 16-6679 Video Wall RFP_Non_CCNATemplate_06132016 32 1 Lij Cot xer County Admnnstrative Se€ ces Department Proxuret ent Service C+n,eGrt Attachment 8: Reference Questionnaire Solicitation: 16-6679 Traffic Operations Video Wall Replacement Reference Questionnaire for: ACTIVU CORPORATION (Name of Company Requesting Reference Information) COLLIER COUNTY ADMINISTRATIVE SERVICES DEPARTMENT (Name of Individuals Requesting Reference Information) Name: David Johnson Company: Alabama Department of Transportation (Evaluator completing reference questionnaire) (Evaluator's Company completing reference) Email: johnsond@dot.state.al.us FAX: 1-251-405-5900 Telephone: 251-434069 Collier County is implementing a process that collects reference information on firms and their key personnel to be used in the selection of firms to perform this project. The Name of the Company listed in the Subject above has listed you as a client for which they have previously performed work. Please complete the survey. Please rate each criteria to the best of your knowledge on a scale of 1 to 10,with 10 representing that you were very satisifed (and would hire the firm/individual again)and 1 representing that you were very unsatisfied (and would never hire the firm/indivdival again). If you do not have sufficient knowledge of past performance in a particular area, leave it blank and the item or form will be scored "0." Removal of existing monitor wall 2014 Project Description: and installation of new video wall Completion Date: Project Budget: $1.6 million Project Number of Days: 270 Change Orders-Dollars Added : 0 Change Orders-Days Added: 0 Item Citeria Score 1 Ability to manage the project costs(minimize change orders to scope). 10 2 Ability to maintain project schedule(complete on-time or early). 10 3 Quality of work. 10 4 Quality of consultative advice provided on the project. 8 5 Professionalism and ability to manage personnel. 9 6 Project administration (completed documents, final invoice,final product turnover; invoices; manuals or going forward documentation, etc.) 8 7 Ability to verbally communicate and document information clearly and succinctly. 8 8 Abiltity to manage risks and unexpected project circumstances. 9 9 Ability to follow contract documents, policies, procedures, rules, regulations, etc. 10 10 Overall comfort level with hiring the company in the future (customer 10 satisfaction). TOTAL SCORE OF ALL ITEMS 92 Please FAX this completed survey to: By 16-6679 Video Wall RFP_Non_CCNATemplate_06132016 32 I 1 Colter County AdminLsttrative Services Department Procurement Services O;vision Attachment 8: Reference Questionnaire Solicitation: 16-6679 Traffic Operations Video Wall Replacement Reference Questionnaire for: ACTIVU CORPORATION (Name of Company Requesting Reference Information) COLLIER COUNTY ADMINISTRATIVE SERVICES DEPARTMENT (Name of Individuals Requesting Reference Information) Name: 'sift/*?//4 t /t� wtil Company: L.lv _ r -(6-t / .':11P.4; rj?/o f 71 (Evaluator completing reference questionnaire) (Evaluator's Company completing reference) Email ga4/Vi &DUIAF ' AX; Telephone: 712. rg )5 Collier County is implementing a process that collects reference Information on firms and their key personnel to be used in the selection of firms to perform this project. The Name of the Company listed in the Subject above has listed you as a client for which they have previously performed work. Please complete the survey. Please rate each criteria to the best of your knowledge on a scale of 1 to 10,with 10 representing that you were very satisifed(and would hire the firm/individual again)and 1 representing that you were very unsatisfied (and would never hire the firm/indivdival again). If you do not have sufficient knowledge of past performance in a particular area, leave it blank and the item or form will be scored"0." Project Description: 57 MC— Completion Date: 5P(2 i .;200 d' Project Budget: Project Number of Days: Change Orders-Dollars Added : Change Orders-Days Added: Item Citerla Score 1 Ability to manage the project costs(minimize change orders to scope). 2 Ability to maintain project schedule(complete on-time or early). / 3 3 Quality of work. (0 4 Quality of consultative advice provided on the project. 5 Professionalism and ability to manage personnel. /0 6 Project administration (completed documents,final invoice, final product turnover; invoices; manuals or going forward documentation,etc.) (U 7 Ability to verbally communicate and document information clearly and succinctly. rf 8 Abiltity to manage risks and unexpected project circumstances. (} 9 Ability to follow contract documents,policies, procedures, rules, regulations, etc. (U 10 Overall comfort level with hiring the company in the future(customer satisfaction). (0 TOTAL SCORE OF ALL ITEMS (t- Please FAX this completed survey to: By 16-6679 Video Wall RFP_Non_CCNATemplate_06132016 32 1 1 8 Collier County Traffic Operations Video Wall Replacement Acceptance of Conditions (TAB VIII) Activu accepts the terms and conditions as listed in the RFP documents,with one minor exception: 0 Page 17,Section 6. Payment Method. While in our experience Customers generally do not pay for projects of this value,with 'purchasing cards',we must note that Activu will not accept payment in this method at the price proposed for this project,due to the fees associated with this type of payment. activu.com Page 31 of 77 11u Collier County Traffic Operations Video Wall Replacement Required Form Submittals (TAB IX) Activu has completed and attached the following required forms: • Bid Bond • Attachment 2:Vendor Check List • Attachment 3:Conflict of Interest Affidavit • Attachment 4:Vendor Declaration Statement • Attachment 5: Immigration Affidavit Certification • Attachment 6:Vendor Substitute W-9 • Attachment 7:Insurance and Bonding Requirements • Attachment 8: Reference Questionnaire • Attachment 12: Grant Forms(complete and return with proposal) 1. Debarment and Suspension 2. Lobbying 3. DBE MBE Participation 4. Buy America 5. Conflict of Interest 6. Grant Acknowledgement 7. Consultant's Affidavit 8. Truth in Negotiation 9. Bid Opportunity • Additional Forms o Activu Certificate of Authority o Signed Addenda activu.COm Page 32 of 77 Li Collier County Traffic Operations Video Wall Replacement Bid Bond activu.com Page 33 of 77 I BID BOND International Fidelity Insurance Company One Riverfront Plaza, Suite 920, Newark, NJ 07102 CONTRACTOR: SURETY; (Name, legal status and addrevs (Name, legal status and principal place of business) Activo Corporation International Fidelity Insurance Company 31 Round Dill Drive One Riverfront Plaza,Suite 9211 Rockaway,NJ 07066 Newark,NJ 07102 OWNER: (Name, legal status and address) Collier County Board of County Commissioners 3327 Tamiami Trail East Naples,FL 34112-4901 BOND AMOUNT: Five Percent(5%)of the'total Amount Bid PROJECT: (Name, location or address,and Project number, if any) Video Vall System Design and Integration The Contractor and Surety are bound to the Owner in the amount set tbrth above, For the payment of which the Contractor and Surety bind themselves,their heirs,executors,administrators,successors and assigns,jointly and severally,as provided herein The conditions of this Bond are such that if the Owner accepts the bid of the Contractor within the time specified in the bid documents,or within such time period as may be agreed to by the Owner and Contractor, and the Contractor either(1)enters into a contract with the Owner in accordance with the terms of such bid,and gives such bond or bonds as may be specified in the bidding or Contract Documents, with a surety admitted in the jurisdiction of the Project and otherwise acceptable to the Owner, for the faithfill performance of such Contract and for the prompt payment of labor and material tarnished in the prosecution thereof; or (2) pays to the Owner the difference, not to exceed the amount of this Bond, between the amount specified in said bid and such larger amount for which the Owner may in good faith contract with another party to pertbnn the work covered by said bid, then this obligation shall be null and void,otherwise to remain in full force and effect.The Surety hereby waives any notice of an agreement between the Owner and Contractor to extend the tune in which the Owner may accept the bid. Waiver of notice by the Surety shall not apply to any extension exceeding sixty (60) days in the aggregate beyond the time for acceptance of bids specified in the bid documents,and the Owner and Contractor shall obtain the Surety's consent for an extension beyond sixty(60)days. If this Bond is issued in connection with a subcontractor's bid to a Contractor, the term Contractor in this Bond shall be deemed to be Subcontractor and the term Owner shall be deemed to be Contractor. When this Bond has been furnished to comply with a statutory or other legal requirement in the location of the Project, any provision in this Bond conflicting with said statutory or legal requirement shall be deemed deleted herefrom and provisions conforming to such statutory or other legal requirement shall be deemed incorporated herein. When so fitrnished,the intent is that this Bond shall be construed as a statutory bond and not as a common law bond. The Company executing this bond vouches that this document conforms to American Institute of Architects Document A310,2010 edition 1 116 Signed and sealed this 22nd day of September 2016 , Activu Corporation (Principal) (Seal) 441/"."— to (Witney') tote nati-nal Fid i';tnsur ncc Comps y ii t// /11_ (Surety) Robyn Rost \ (Stat!) Attorney—In—Fact (Wi ne ) Karla Luongo, Witness—To—Surety( "isle) w The Company executing this bond vouches that this document conforms to American institute of Architects Document A310,2010 edition 2 ' " , e.te•P•• • • e je fel(973)624-7200 POWER OF ATTORNEY "'' INTERNATIONAL FIDELITY INSURANCE COMPANY ALLEGHENY CASUALTY COMPANY ONE NEWARK CENTER, 20TH FLOOR NEWARK,NEW JERSEY 07102-5207 KNOW ALL MEN BY THESE PRESENTS: That INTERNATIONAL FIDELITY INSURANCE COMPANY,a corporation organized and existing under the laws of the State of New Jersey, and ALLEGHENY CASUALTY COMPANY a corporation organized and existing under the laws of the State of New Jersey,having their principal office in the City of Newark,New Jersey,do hereby constitute and appoint ROBYN ROST, MICHAEL PARR, KEVIN S. KELLY Summtrit,NJ. their true and lawful a(torney(s)-irefact to execute,seal and deliver for and on its behalf as surety,any and all bonds and undertakings,contracts of indemnity and other writings obligatory in the nature thereof, which are or may be allowed,required or permitted by law,statute,rule regulationcontractor otherwise, and the execution of such Instrument(s) in pursuance of these presents,shall be as binding upon the said INTERNATIONAL FIDELITY INSURANCE COMPANY and ALLEGHENY CASUALTY COMPANY, as fully and amply, to all Intents and purposes,as if the same had been duly executed and acknowledged by their regularly elected officers at their principal offices, This Power of Attorney is executed,and may be revoked, pursuant to and by authority of the By-Laws of INTERNATIONAL FIDELITY INSURANCE COMPANY and ALLEGHENY CASUALTY COMPANY and is granted under and by authority of the following! resolution adopted by the Board of Directors of INTERNATIONAL FIDELITY INSURANCE COMPANY at a meeting duty held on the 20th day of July,2010 and by the Board of Directors of ALLEGHENY CASUALTY COMPANY at a meeting duly held on the 15th day of August,2000: "RESOLVED,that (1)the President,Vice President.Chief Executive Officer or Secretary of the Corporation shall have the power to appoint,and to revoke the appointments of,Attorneys-in-Fact or agents with power and authority as defined or limited in their respective powers of attorney,and to execute on behalf of the Corporation and affix the Corporation's seal thereto,bonds,undertakings, recognieances, contracts of indemnity and other written(gaffe tions In the nature thereof or related thereto; and(2)any such Officers of the Corporation may appoint and revoke the appointments of joint-control cust#•ans,agents for acceptance of process,and Attorneys-in-fact with authority to execute waivers and consents on behalf of the Corporation;and (3)the signature at any such Officer of the Corporation and the Corporation's seal may be affixed by facsimile to any power of attorney or certification given for the execution of any bond,undertaking,recognizance, contract of indemnity or other written obligation in the nature thereof or related thereto,such signature and seals when so used whether heretofore or hereafter, being hereby adopted by the Corporation as the original signature of such officer an the original seal of the Corporation,lobe valid and binding upon the Corporation with the same force and effect as though manually affixed" IN WITNESS WHEREOF, INTERNATIONAL FIDELITY INSURANCE COMPANY and ALLEGHENY CASUALTY COMPANY have each executed and attested these presents on this 31st day of December,2015. STATE OF NEW JERSEY • - leSLIA eeeetes1 c County of Essex •-•••\f:\cfrit..\,, 444.' e"S 936 •I t4 SEAL ca rys ...1 ,1404_4.../z1 9PJEW'rigii ROBERT W,MINSTER * Chief Executive Officer(International Fidelity \e4# %,- ,-/ • Jells -- Insurance Company)and President(Allegheny _ „ Casualty Company) On this 31st day of December 2015,before me came the individual who executed the preceding Instrument,to me personally known,and,being by me duly sworn, said he is the therein described and authorized officer of INTERNATIONAL FIDELITY INSURANCE COMPANY and ALLEGHENY CASUALTY COMPANY; that the seals affixed to said instrument are the Corporate Seals of said Companies;that the said Corporate Seats and his signature were duly affixed by order of the Boards of Directors of said Companies. IN TESTIMONY WHEREOF, I have hereunto set my hand affixed my Official Seal, at the City of Newark,New Jersey the day and year first above written, ess'. 114Y Citi,"ae ( f ' e orea ; ‘ A NOTARY PUBLIC OF NEW JERSEY"Itek'e•!4.*.aie-• " '*,p My Commission Expires April 16,2019 Op Net4 S7004 CERTIFICATION I.the undersigned officer of INTERNATIONAL FIDELITY INSURANCE COMPANY and ALLEGHENY CASUALTY COMPANY do hereby certify that I have compared the foregoing copy of the Power of Attorney and affidavit,and the copy of the Sections of the By-Laws of said Companies as set forth In said Power of Attorney, with the originals on file in the home office of said companies, and that the same are correct transcripts thereof,and of the whole of the said originals,and that the said Power of Attorney has not been revoked and is now in full force and effect. IN TESTIMONY WHEREOF, I have hereunto set my hand this 22nd day of September, 2016 if:$40ffire-es- MARIA BRANCO.AllsillianttalY :e•-4 ":„• eee,„ 'An2 .(AP4r eee e'eee „ z l'S44 "e,, t, '44,.'‘ .„ ••, 118 INTERNATIONAL FIDELITY INSURANCE COMPANY ONE NEWARK CENTER,20Th FLOOR,NEWARK,NEW JERSEY 07102-5207 STATEMENT OF ASSETS,LIABILITIES,SURPLUS AND OTHER FUNDS AT JUNE 30,2016 ASSETS Bonds(Amortized Value) • .. $99,593,771 Common Stocks(Market Value) . • ..•. . •• • •. 31,349 452 Mortgage Loans on Real Estate ... .. ......... . 369 245 Cash,Bank Deposits&Short Term Investments 33,495,828 Other Invested Assets . ... .•. .. . .- •. •••- • • 237,139 Unpaid Premiums&Assumed Balances ..... .• . . 13,456,735 Reinsurance Recoverable from Reinsurers . 960,062 Electronic Data Processing Equipment ..... ...•.•• 495,141 Investment Income Due and Accrued . . 576,784 Net Deferred Tax Assets . .. 4,071,273 Receivables From Parent,Subsidiaries&Affiliates ... .• • 172,383 Health Care and Other amounts Receivable. ..••. 6,329 Other Assets , ,21 046 357 . .. LIABILITIES.SURPLUS&OTHER FUNDS Losses(Reported Losses Net as to Reinsurance Ceded and Incurred But Not Reported Losses) $661,522 Reinsurance Payable on Paid Losses and Loss Adjustment Expenses (260.073) Loss Adjustment Expenses —. .... ..... . .. ..,.. . ... 3,102,913 Commissions Payable,Contingent Commissions&Other Similar Charges. (740,080) Other Expenses(Excluding Taxes,Licenses and Fees). . .. 2,443,958 Taxes,Licenses&Fees(Excluding Federal Income Tax) . •.•.•. 158,054 Current Federal and Foreign Income Taxes .. ..... .... .• 344,765 34,984,787 Dividends Declared&Unpaid:Policyholders...... •. •.• 800,000 Ceded Reinsurance Premiums Payable 3,496,956 Funds Held by Company under Reinsurance Treaties. . •.•. •• 1,031 Amounts Withheld by Company for Account of Others . .. . ....•. 68,717,077 Provision for Reinsurance ... ...,...... . .... .. .. . .. 41,874 Payable to Parent,Subsidiaries and Affiliates... .•. ...• 97,398 Other Liabilities . ••• 6,512,077 TOTAL LIABILITIES......, . . • " Common Capital $1,500,000 Cross Paid-in&Contributed Surplus . —• ..• • 374,600 Surplus Notes 16,000,000 Unassigned Funds(Surplus). .•. • ••• •• •••••.•--- 69,351A72 Less Treasury Stock at cost(39,063 shares common)(value incl.$45.) ..... 1.757,835 Surplus as Regards Policyholders .. ... . :5.468,237 TOTAL liABILITIES,SURPLUS&OTHER FUNDS.. . I,Francis L.Mitterhoff,President of INTERNATIONAL FIDELITY INSURANCE COMPANY,certify that the foregoing is a fair statement of Assets, Liabilities,Surplus and Other Funds of this Company,at the close of business,June 30,2016,as reflected by its books and records and as reported in its statement on file with the Insurance Department of the State of New Jersey. IN TESTIMONY WHEREOF,I have set my hand and affixed the SEAL g seal of the Company,this 111h day of August,20'16. INT1ERNATIONAI.FIDELITY INSURANCE COMPANY isea e, 4N As*" v,tt Collier County Traffic Operations Video Wall Replacement 1 1 b auk . , Attachment 2: Vendor Check List activu.com Page 34 of 77 1 1 13 It; oTer County Admtnistratrve Services Department Procufement Sri CaS Div Attachment 2: Vendor Check List IMPORTANT: THIS SHEET MUST BE SIGNED. Please read carefully, sign in the spaces indicated and return with your Proposal. Vendor should check off each of the following items as the necessary action is completed: The Proposal has been signed. All applicable forms have been signed and included, along with licenses to complete the requirements of the project. 2 Any addenda have been signed and included, CI The mailing envelope has been addressed to: Not applicable-submitting via web portal Collier County Government Procurement Services Division 3327 Tamiami Trail E Naples FL 34112 Attn: Brenda Brilhart, Procurement Strategist Operations Video Wall Replacement. Not applicable-submitting via web portal el The Proposal will be mailed or delivered in time to be received no later than the specified due date and time. (Otherwise Proposal cannot be considered.) If submitting a manual bid, include any addenda (initialed and dated noting understanding and receipt). If submitting bid electronically, bidder will need to download all related documents on www.colliergov.net/bid. The system will date and time stamp when the addendum files were downloaded. ALL COURIER-DELIVERED PROPOSALS MUST HAVE THE RFP NUMBER AND TITLE ON THE OUTSIDE OF THE COURIER PACKET. Name of Firm: Activu Corporation Address: 301 Round Hill Drive City, State, Zip: Rockawav, NJ 07866 Telephone: (973) 343-4908 Email: Enk.Walker@Activu.com/Contracts@Activu.com Representative Signature: Representative Name: Erik Walker Date 10/21/2016 16-8679 Video Wall REP_NonSCNATempiate_06132016 24 Collier County Traffic Operations Video Wall Replacement , onsomm=mk. Attachment 3: Conflict of Interest Affidavit activu.com Page 35 of 77 1 1 8 Colter County —.000....46.„,...N.„„„,,.........„ Administrative Services Departmot Flocure'iwt Sermes',"\ios co Attachment 3: Conflict of Interest Affidavit The Consultant certifies that, to the best of its knowledge and belief, the past and current work on any Collier County project affiliated with: Traffic Operations Video Wall Replacement does not pose an organizational conflict as described by one of the three categories below: Biased ground rules —The firm has not set the "ground rules" for affiliated past or current Collier County project identified above (e.g., writing a procurement's statement of work, specifications, or performing systems engineering and technical direction for the procurement) which appears to skew the competition in favor of my firm. Impaired objectivity —The firm has not performed work on an affiliated past or current Collier County project identified above to evaluate proposals / past performance of itself or a competitor, which calls into question the contractor's ability to render impartial advice to the government. Unequal access to information —The firm has not had access to nonpublic information as part of its performance of a Collier County project identified above which may have provided the contractor (or an affiliate)with an unfair competitive advantage in current or future solicitations and contracts. In addition to this signed affidavit, the contractor I consultant must provide the following: 1. All documents produced as a result of the work completed in the past or currently being worked on for the above mentioned project; and, 2. Indicate if the information produced was obtained as a matter of public record (in the"sunshine") or through non-public(not in the"sunshine") conversation (s), meeting(s), document(s) and/or other means. 3, Failure to disclose all material or having an organizational conflict in one or more of the three categories above be identified, may result in the disqualification for future solicitations affiliated with the above referenced project(s). By the signature below, the firm (employees, officers and/or agents) certifies, and hereby discloses, that, to the best of their knowledge and belief, all relevant facts concerning past, present, or currently planned interest or activity (financial, contractual, organizational, or otherwise) which relates to the project identified above has been fully disclosed and does not pose an organizational conflict. c„,_.),..,..„, I , , Firm: Pk..7'V k 0 t..t. CI,YkTlr'' r kr' ( .a Cl ,... Signatu p d Date. ----,„ / / 5 /6 e.a Print Name:- ) Title of Signatory: C---ED State of 131,0‘53 ‘ 1 County of SUBSCRIBED6ND SWOAN to,before me this (C" day of &41#44\ ,2011P by ri twits NOAJ , who is per onally known to me to be the k.„....le, "Lip. . for the Firm, OR who produced the following identification wit 4 JONA Nota -6 T ; -,*,a Ex. ation NOTARY PUBLIC STATE OF NEW JERSEY m Commission Ex.ires June 15 2021 . 16-6679 Video Wall RFP_Nan_CCNATemplate 06132016 25 4110 ila Collier County Traffic Operations Video Wall Replacement Attachment 4: Vendor Declaration Statement activu.com Page 36 of 77 1 Coltier C. ounty Admatstrave•Services Extvarrit Attachment 4: Vendor Declaration Statement BOARD OF COUNTY COMMISSIONERS Collier County Government Complex Naples, Florida 34112 RE: Solicitation: RFP 16-6679 -Traffic Operations Video Wall Replacement Dear Commissioners: The undersigned, as Vendor declares that this proposal is made without connection or arrangement with any other person and this proposal is in every respect fair and made in good faith, without collusion or fraud. The Contractor agrees, if this proposal is accepted, to execute a Collier County document for the purpose of establishing a formal contractual relationship between the firm and Collier County, for the performance of all requirements to which the proposal pertains. The Consultant states that the proposal is based upon the proposal documents listed by the above referenced CCNA Solicitation. Further, the consultant agrees that if awarded a contract for these services, the consultant will not be eligible to compete, submit a proposal, be awarded, or perform as a sub-consultant for any future associated with project that is a result of this awarded contract. (Proposal Continued on Next Page) 16-6679 Video Wall RFP NonSCNATemplate 06132016 26 (11) PROPOSAL CONTINUED IN WITNESS WHEREOF, WE have hereunto subscribed our names on this ?day of Och br 2016 in the County of Mort.15 , in the State of A)-7 Firm's Legal Name. Activu Corporation Address: 301 Round Hill Drive City, State, Zip Code: Rockaway, NJ 07866 Florida Certificate of F16000001513 Authority Document Number: Federal Tax Identification 22-3336390 Number CCR#or CAGE Code 1SDFO Telephone: 973-366-5550 FAX: 973-625-7775 Signature by: Paul Noble (Typed and written) Title: CEO Additional Contact Information Send payments to: SAME AS ABOVE (required if different from above) Company name used as payee Contact name: Title: Address: City,State,ZIP Telephone: FAX: Email: Office servicing Collier County to place orders (required rf different from above) Contact name Title: Address: City,State,ZIP Telephone: Email ALN- 16-6679 Video Wall RFP_NonSCNATernplate_06132016 19V 27 Collier County Traffic Operations Video Wall Replacement Attachment 5: Immigration Affidavit Certification activu.COn1 Page 37 of 77 IIB Cater County Administrative Servioes Deparlment Frocurernet Senoces()Nom Attachment 5: Immigration Affidavit Certification Solicitation: 16-6679 Traffic Operations Video Wall Replacement This Affidavit is required and should be signed, notarized by an authorized principal of the firm and submitted with formal Invitations to Bid (ITB's) and Request for Proposals (RFP) submittals. Further, Vendors / Bidders are required to enroll in the E-Verify program, and provide acceptable evidence of their enrollment, at the time of the submission of the vendor's/bidder's proposal. Acceptable evidence consists of a copy of the properly completed E- Verify Company Profile page or a copy of the fully executed E-Verify Memorandum of Understanding for the company. Failure to include this Affidavit and acceptable evidence of enrollment in the E-Verify program, may deem the Vendor Bidder's proposal as non-responsive. Collier County will not intentionally award County contracts to any vendor who knowingly employs unauthorized alien workers, constituting a violation of the employment provision contained in 8 U.S.C. Section 1324 a(e) Section 274A(e)of the Immigration and Nationality Act("INA"). Collier County may consider the employment by any vendor of unauthorized aliens a violation of Section 274A(e) of the INA Such Violation by the recipient of the Employment Provisions contained in Section 274A (e) of the INA shall be grounds for unilateral termination of the contract by Collier County. Vendor attests that they are fully compliant with all applicable immigration laws(specifically to the 1986 Immigration Act and subsequent Amendment(s)) and agrees to comply with the provisions of the Memorandum of Understanding with E-Verify and to provide proof of enrollment in The Employment Eligibility Verification System (E-Verify), operated by the Department of Homeland Security in partnership with the Social Security Administration at the time of submission of the Vendor's/Bidder's proposal. Company Name Activu Corporation Print Name Paul Noble Title CEO Signature Date State of 11/4)CIA.) 2.WW-01 County of IVIPAAA f The foregoing instrument was signed and acknowledged before methis iciday of _#41 20 I , by AA- 000,#€ who has produced WI WtetAS LAcogre as identification, ti (Print or Type Name) " ikan nd el- (TYPe ar catietV 05104 0 8S0 4:1 V AV mir No .ry publisignanture JONATHAN C BUDD ..20tak rvocob ID#2089888 NOTARY PUBLIC Printed Name of Notary Public STATE OF NEW JERSEY 4 My Commission Expires June 15,2021 Notary Commission Number/Expiration ii. -*„ —NW* The signee of this Affidavit guarantees, as evidenced by the sworn affidavit required herein,the truth arid accuracy of this affidavit to interrogatories hereinafter made. 16-6679 Video Wail RFP_Non_CCNATemplate 06132016 28 Collier County Traffic Operations Video Wall Replacement Attachment 6: Vendor Substitute W-9 activu.com Page 38 of 77 , cowit, Acitninatrabve Services Department PrOCtireMerlt SerVICeS DP/KV', Attachment 6: Vendor Substitute W—9 Request for Taxpayer Identification Number and Certification In accordance with the Internal Revenue Service regulations, Collier County is required to collect the following information for tax reporting purposes from individuals and companies who do business with the County(including social security numbers if used by the individual or company for tax reporting purposes). Florida Statute 119.071(5) require that the county notify you in writing of the reason for collecting this information, which will be used for no other purpose than herein stated. Please complete all information that applies to your business and return with your quote or proposal. 1. General Information (provide all information) Taxpayer Name: Activu Corporation (as shown on income tax return) Business Name (if different from taxpayer name) Address 301 Round Hill Drive City Rockaway State New Jersey Zip:07866 Telephone 973-366-5550 FAX 913-625-7775 Email contracts@activu.com Order Information Remit I Payment Information Address 301 Round Hill Drive Address Same as Order Information City Rockaway State NJ Zip 07866 City -State Zip FAX_973-625-7775 FAX Email contractsaactivu,com Email accounting@activu.com 2. Company Status(check only one) Individual I Sole Proprietor X Corporation Partnership Tax Exempt (Federal income tax-exempt entity Limited Liability Company under internal Revenue Service guidelines IRC 501 (c)3) C Enter the tax classification D=Disre•arded Entit , C Corporation, P=Partnership) 3. Taxpayer Identification Number(for tax reporting purposes only) Federal Tax Identification Number(TIN)22-3336390 (Vendors who do not have a TIN,will be required to provide a social security number prior to an award of the contract.) 4. Sign and Date Form Certification:Un er pe z(ties • pa Pry, (certify that the information shown on this form is correct to my knowledge, Signature Date 91-7/(h. Title (poltv Phone Number ite "?' 16-6679 Video Wail RFP_NonSCNATemplate_06132016 29 12) Collier County Traffic Operations Video Wall Replacement 1, B Attachment 7: Insurance and Bonding Requirements activu.com Page 39 of 77 11 Cot?County Adminstiative Services Department Prcetrement Sermon DV,M011 Attachment 7: insurance and Bonding Requirements Insurance 1 Bond Type Required Limits Worker s Statutory Limits of Florida Statutes,Chapter 440 and all Federal Government Compensation Statutory Limits and Requirements 2. CI Employer's Liability $500.000 single limit per occurrence 3. El Commercial General Bodily Injury and Property Damage Liability(Occurrence Form) patterned after the current $1,000,000 single limit per occurrence, $2,000,000 aggregate for Bodily Injury ISO form Liability and Property Damage Liability. This shall include Premises and Operations, Independent Contractors; Products and Completed Operations and Contractual Liability 4. 0, Indemnification To the maximum extent permitted by Florida law, the Contractor shall indemnify and hold harmless Collier County, its officers and employees from any and all liabilities, damages, losses and costs, including, but not limited to, reasonable attorneys' fees and paralegalsfees, to the extent caused by the negligence, recklessness, or intentionally wrongful conduct of the Contractor or anyone employed or utilized by the Contractor in the performance of this Agreement. This indemnification obligation shall not be construed to negate, abridge or reduce any other rights or remedies which otherwise may be available to an indemnified party or person described in this paragraph. This section does not pertain to any incident arising from the sole negligence of Collier County. 4. "r4 Automobile Liability $ 1,000,000 Each Occurrence;Bodily Injury& Property Damage, Owned/Non-owned/Hired; Automobile Included 5. Other insurance as El Watercraft Per Occurrence noted: Technology Errors&Omissions $1,000,000 Per Occurrence O United States Longshoreman's and Harborworker's Act coverage shall be maintained where applicable to the completion of the work. Per Occurrence El Maritime Coverage(Jones Act) shall be maintained where applicable to the completion of the work. Per Occurrence El Aircraft Liability coverage shall be carried in limits of not less than $5,000,000 each occurrence if applicable to the completion of the Services under this Agreement. $ Per Occurrence CI Professional Liability Per Occurrence • $ 500,000 each claim and in the aggregate • $1,000,000 each claim and in the aggregate • $2,000,000 each claim and in the aggregate 1 n Professional Liability per claim and in the aggregate • $1,000,000 per claim and in the aggregate • $2,000,000 per claim and in the aggregate 6. 02 Bid bond Shall be submitted with proposal response in the form of certified funds, cashiers'check or an irrevocable letter of credit, a cash bond posted with the County Clerk, or proposal bond in a sum equal to 5%of the cost proposal. AO checks shall be made payable to the Collier County Board of County Commissioners on a bank or trust company located in the State of Florida and insured by the Federal Deposit Insurance Corporation. 7. Eg Performance and For projects in excess of$200,000, bonds shall be submitted with the Payment Bonds executed contract by Proposers receiving award, and written for 100%of the Contract award amount, the cost borne by the Proposer receiving an award. The Performance and Payment Bonds shall be underwritten by a surety authorized to do business in the State of Florida and otherwise acceptable to Owner; provided, however, the surety shall be rated as"A-"or better as to general policy holders rating and Class V or higher rating as to financial size category and the amount required shall not exceed 5%of the reported policy holders' surplus, all as reported in the most current Best Key Rating Guide, published by A.M. Best Company, Inc, of 75 Fulton Street, New York, New York 10038. 8 Plit Vendor shall ensure that all subcontractors comply with the same insurance requirements that he is required to meet The same Vendor shall provide County with certificates of insurance meeting the required insurance provisions. 9. A Collier County must be named as"ADDITIONAL INSURED"on the Insurance Certificate for Commercial General Liability where required. 10, Fr4 The Certificate Holder shall be named as Collier County Board of County Commissioners, OR, Board of County Commissioners in Collier County, OR Collier County Government, OR Collier County. The Certificates of Insurance must state tne Contract Number, or Project Number,or specific Project description, or must read: For any and all work performed on behalf of Collier County. It i4 Thirty (30)Days Cancellation Notice required, RLC 8/3/2016 Vendor's insurance Statement We understand the insurance requirements of these specifications and that the evidence of insurability may be required within five(5)days of the award of this solicitation. Name of Firm Activuorpor 14.7/4 Date 9/11Vit Vendor / Signature Print Name Michael Westermann/Controller Insurance The Hartford Agency Agent Name Julie Tantillo/Wells Fargo Telephone Number 908-988-2763 16-8679 Video Wail REP_Non_CCNATemplate_06132016 31 I Collier County Traffic Operations Video Wall Replacement I b Attachment 8: Reference Questionnaire Completed Reference Questionnaire Forms are included in Tab VIII activu.com Page 40 of 77 is 1 Collier County Traffic Operations Video Wall Replacement Attachment 12: Grant Forms (complete and return with proposal) Debarment and Suspension Lobbying DBE MBE Participation Buy America Conflict of Interest Grant Acknowledgement Consultant's Affidavit Truth in Negotiation Bid Opportunity List activu.com Page 41 of 77 1 J( COLLIER COUNTY Certification Regarding Debarment Suspension, and Other Responsibility Matters Primary Covered Transactions ._.....i (1) The prospective primary participant certifies to the best of its knowledge and belief, that it and its principals: (a) Are not presently debarred, suspended, proposed for debarment, declared ineligible, or voluntarily excluded from covered transactions by any Federal department or agency; (b) Have not within a three-year period preceding this proposal been convicted of or had a civil judgment rendered against them for commission of fraud or a criminal offense in connection with obtaining, attempting to obtain, or performing a public (Federal, State or local) transaction or contract under a public transaction; violation of Federal or State antitrust statutes or commission of embezzlement,theft,forgery, bribery, falsification or destruction of records, making false statements, or receiving stolen property; (c) Are not presently indicted for or otherwise criminally or civilly charged by a governmental entity (Federal, State or local) with commission of any of the offenses enumerated in paragraph (l)(b) of this certification; and (d) Have not within a three-year period preceding this application/proposal had one or more public transactions(Federal, State or local)terminated for cause or default. (2) Where the prospective primary participant is unable to certify to any of the statements in this certification, such prospective participant shall attach an explanation to this proposal. Michael Westermann Traffic Operations Video Wail Replacement Name Project Name Controller RFP 16-6679 Title Project Number Activu Corporation 22-3336390 Firm Tax ID Number 103097556 DUNS Number 301 Roun Hill D ive Rockaway, NJ 07866 7 dr Street 1 City, t , Zip , , 4., Sig nature 03104/2013-(2) 1 fil 116 COLLIER COUNTY Certification Regarding Lobbying ACtIVLI Corporation The undersigned (Vendor/ Contractor) certifies, to the best of his or her knowledge and belief,that: (1) No Federal appropriated funds have been paid or will be paid, by or on behalf of the undersigned, to any person for influencing or attempting to influence an officer or employee of an agency, a Member of Congress, an officer or employee of Congress, or an employee of a Member of Congress in connection with the awarding of any Federal contract, the making of any Federal grant, the making of any Federal loan, the entering into of any cooperative agreement, and the extension, continuation, renewal, amendment, or modification of any Federal contract, grant, loan,or cooperative agreement. (2) If any funds other than Federal appropriated funds have been paid or will be paid to any person for making lobbying contacts to an officer or employee of any agency, a Member of Congress, an officer or employee of Congress, or an employee of a Member of Congress in connection with this Federal contract, grant, loan, or cooperative agreement, the undersigned shall complete and submit Standard Form—Lit, "Disclosure Form to Report Lobbying," in accordance with its instructions [as amended by "Government wide Guidance for New Restrictions on Lobbying," 61 Fed. Reg. 1413 (1/19196). Note: Language in paragraph (2) herein has been modified in accordance with Section 10 of the Lobbying Disclosure Act of 1995(P.L. 104-65,to be codified at 2 U.S.C. 1601, et seq.)] (3) The undersigned shall require that the language of this certification be included in the award documents for all subawards at all tiers(including subcontracts, subgrants, and contracts under grants, loans, and cooperative agreements)and that all subrecipients shall certify and disclose accordingly. This certification is a material representation of fact upon which reliance was placed when this transaction was made or entered into. Submission of this certification is a prerequisite for making or entering into this transaction imposed by 31, U.S.C. § 1352 (as amended by the Lobbying Disclosure Act of 1995). Any person who fails to file the required certification shall be subject to a civil penalty of not less than$10,000 and not more than$100,000 for each such failure. [Note: Pursuant to 31 U.S.C. § 1352(c)(1)-(2)(A), any person who makes a prohibited expenditure or fails to file or amend a required certification or disclosure form shall be subject to a civil penalty of not less than $10,000 and not more than$100,000 for each such expenditure or failure.] The Vendor/Contractor, Activu Corporation , certifies or affirms the truthfulness and accuracy of each statement of its certification and disclosure, if any. In addition, the Contractor understands and agrees that the provisions of 31 U.S.C. A 3801, et seq., apply to this certification and disclosure, if any. Mic el Wrmann est ,,, „ 7 Name of Authorized Official Controller Title Signature of Vendor/Contractor's Authorized Official 10/18/16 Date 02/15 R3 0 COLLIER COUNTY ANTICIPATED DISADVANTAGED, MINORITY, WOMEN OR VETERAN PARTICIPATION STATEMENT Status will be verified. Unverifable statuses will require the PRIME to either proivde a revised statement or provide source documentation that validates a status. A. PRIME VENDOR/CONTRACTOR INFORMATION PRIME NAME PRIME FEID NUMBER CONTRACT DOLLAR AMOUNT Activu Corporation 22-3336390 $460,000(estimated) IS THE PRIME A FLORIDA-CERTIFIED DISADVANTAGED, VETERAN Y N IS THE ACTIVITY OF THIS CONTRACT... MINORITY OR WOMEN BUSINESS ENTERPRISE? DBE? Y N CONSTRUCTION? Y N (DBE/MBE/WBE) OR HAVE A SMALL DISADVANTAGED BUSINESS 8A CERTIFICATION FROM THE SMALL BUSINESS MBE? Y N CONSULTATION? Y N ADMINISTRATION? A SERVICE DISABLED VETERAN? WBE? Y N OTHER? Y N SDB 8A? Y N IS THIS SUBMISSION A REVISION? Y N IF YES,REVISION NUMBER B. IF PRIME HAS SUBCONTRACTOR OR SUPPLIER WHO IS A DISADVANTAGED MINORITY,WOMEN-OWNED,SMALL BUSINESS CONCERN OR SERVICE DISABLED VETERAN,PRIME IS TO COMPLETE THIS NEXT SECTION DBE M/WBE SUBCONTRACTOR OR SUPPLIER TYPE OF WORK OR ETHNICITY CODE SUB/SUPPLIER PERCENT OF CONTRACT VETERAN NAME SPECIALTY (See Below) DOLLAR AMOUNT DOLLARS DBE Precision Contracting Services Fiber Optic NMW $157,867 31.2% Network Service Communications TOTALS: $157,867 31.2% C. SECTION TO BE COMPLETED BY PRIME VENDOR/CONTRACTOR NAME OF SUBMITTER DATE TITLE OF SUBMITTER Erik Walker 10/20/2016 Sales Administrator EMAIL ADDRESS OF PRIME(SUBMITTER) TELEPHONE NUMBER FAX NUMBER Erik.Walker@Activu.com (973)343-4908 (973)625-7775 NOTE:This information is used to track and report anticipated DBE or MBE participation in federally-funded contracts. The anticipated DBE or MBE amount is voluntary and will not become part of the contractual terms. This form must be submitted at time of response to a solicitation. If and when awarded a County contract,the prime will be asked to update the information for the grant compliance files. ETHNICITY;;' CODE Black American BA Hispanic American HA Native American NA Subcont.Asian American SAA Asian-Pacific American APA Non Minority Women NMW Other:not of any other group listed', 0 D. SECTION TO BE COMPLETED BY COLLIER COUNTY DEPARTMENT NAME COLLIER CONTRACT#(IFB/RFP or Po/REQ) GRANT PROGRAM/CONTRACT ACCEPTED BY: DATE Est.2010 v.2 l(71.5) BUY AMERICA CERTIFICATION Certification Requirement for 23 CFR 635.410 Buy America on Service Agreements This project will be utilizing federal funds. Please complete either the Buy America Certification or the Minimal Use Certification and return with your signed service agreement. Buy America Certification I certify that all materials used on this project will meet the requirements of 23 CFR 635.410 Buy America and any amendments thereto. Any waivers to this requirement that have been approved by the FHWA are attached to this certification. Signature Name ei CYAD,rd Mfbone_ Title '' i `? A Company Name \ V t.! c XQ or) Date ed-CW 1%1 (51D Minimal Use Certification I certify that a minimal amount of foreign steel and iron materials will be used on this project. The cost of such materials does not exceed one-tenth of one percent(0.1 percent)of the total contract cost or$2,500, whichever is greater. All other materials used on this project will meet the requirements of 23 CFR 635,410 Buy America and any amendments thereto. Any waivers to this requirement that have been approved by the FHWA are attached to this certification. Signature — " ...... Name wf*,� �'1GY FYI : CUe, Title ci'', eni raKss1 con I Berm(&S Company Name J cw oc .. Date OC- '` t1 )ND 0 1 1 1$ COLLIER COUNTY Vendor Submittal—Conflict of Interest Certification fi)V.P ob19 Collier County Solicitation No. I, Cr\C6 \Uckynirt , hereby certify that to the best of my knowledge, neither I nor my spouse, dependent child, general partner, or any organization for which I am serving as an officer, director,trustee, general partner or employee,or any person or organization with whom I am negotiating or have an arrangement concerning prospective employment has a financial interest in this matter. I further certify to the best of my knowledge that this matter will not affect the financial interests of any member of my household. Also, to the best of my knowledge, no member of my household; no relative with whom I have a close relationship; no one with whom my spouse, parent or dependent child has or seeks employment; and no organization with which I am seeking a business relationship nor which I now serve actively or have served within the last year are parties or represent a party to the matter. I also acknowledge my responsibility to disclose the acquisition of any financial or personal interest as described above that would be affected by the matter, and to disclose any interest I, or anyone noted above, has in any person or organization that does become involved in, or Is affected at a later date by, the conduct of this matter. 1 u AIM/ Name Signature COnfrO lie( 1 ) It) JnLo Position Date Privacy Act Statement Title I of the Ethics In Government Act of 1978 (5 U.S.C. App.), Executive Order 12674 and 5 CFR Part 2634. Subpart I require the reporting of this information. The primary use of the information on this form is for review by officials of The Justice Department to determine compliance with applicable federal conflict of interest laws and regulations Additional disclosures of the information on this report may be made: (1)to a federal,state or local law enforcement agency if the Justice Department becomes aware of a violation or potential violation of law or regulations; (2)to a court or party in a court or federal administrative proceeding if the government is a party or in order to comply with a fudge-issued subpoena (3) to a source when necessary to obtain information relevant to a conflict of interest investigation or decision; (4)to the National Archives and Records Administration or the General Services Administration in records management inspections; (5) to the Office of Management and Budget during legislative coordination on private relief legislation; and (6) in response to a request for discovery or for the appearance of a witness in a judicial or administrative proceeding, if the information is relevant to the subject matter. This confidential certification will not be disclosed to any requesting person unless authorized by law. See also the OGE/GOVT-2 executive branch-wide Privacy Act system of records. t(:)0 1 1 S. COLLIER COUNTY Acknowledgement of Terms,Conditions, and Grant Clauses Flow Down of Terms and Conditions from the Grant Agreement Subcontracts: If the vendor subcontracts any of the work required under this Agreement, a copy of the signed subcontract must be available to the Department for review and approval. The vendor agrees to include in the subcontract that (1) the subcontractor is bound by the terms of this Agreement, (ii) the subcontractor is bound by all applicable state and federal laws and regulations, and (iii)the subcontractor shall hold the Department and Recipient harmless against all claims of whatever nature arising out of the subcontractor's performance of work under this Agreement, to the extent allowed and required by law. The recipient shall document in the quarterly report the subcontractor's progress in performing its work under this agreement. For each subcontract, the Recipient shall provide a written statement to the Department as to whether the subcontractor is a minority vendor as defined in Section 288.703, Fla, Stat. Certification On behalf of my firm, I acknowledge, and agree to perform all of the specifications and grant requirements identified in this solicitation document(s). Vendor/Contractor Name Activu Corporation Date 10/18/16 Authorized Signature Address 301 Round Hill Drive Rockaway, NJ 07866 Solicitation/Contract# RFP 16-6679 02/15 R3 _ .. 1 1 B STATE OF FLORIDA DEPARTMENT OF TRANSPORTATION 375-020-30 i CONTRACT AFFIDAVIT CONTRACTS ADMINISTRATION STATE OF New Jersey COUNTY OF Union Before me,the undersigned authority,personally appeared Robyn Rost,Attorney-In-Fact (Attorney-in-Fact) who,being duty sworn,deposes and says that he/she is a duly authorized insurance agent properly licensed under the laws of the State of New Jersey ,to represent International Fidelity Insurance Company Of applicable,otherwise WA) (Surety Co.) of Newark,NJ a company authorized to make surety bonds under the laws of the (City State of Florida. and State) Robyn Rost further certifies that as Attorney-in-Fact = (Attorney-in Fact tor Surety Co. for the said International Fidelity Insurance Company has signed the attached bond in the sum of (Surety Co) $ on behalf of Activu Corporation i (Contractor) covering Financial Project No.(s) TBD , - Contract No.(s) TBD ;in County(ies),Florida. Said Robyn Rost further certifies that the premium on the said bond is ,which will be paid in full direct to him/her as Attorney-in-Fact,and included in his/her regular accounts to the said International Fidelity Insurance Company and that he/she will receive a regular commission of 27 (surety).5 per cent as *: Attorney-in-Fact for the execution of said bond and that the commission will not be divided with anyone except as follows: 27.5 per cent to Wells Fargo Insurance Services USA, Inc. - (if applicable,otherwise N/A) (NIA,it not applicable) who is a duly authorized Florida Licensed Insurance Agent properly licensed under the laws of the State of Florida. A6;N-- WLEI?GMENT FOR AfTO NEY;IN-RACT In rnyt:i rim) ?IT lit n,6-tkalice Company ticl RO ytt kora * Agent or Attorney-in-Fict Sworn to and subscribed before me this 20th day of September , 2016 by Robyn Rost Me/She is personally known to me or has produced ?Income of Milani) Drivers Lieens ) as identification i ALEXIS A MIRANTI 1, . • (type at idenc to ) ii, 1 ID #2331164 NOTARY PUBLIC - 0, 1, -.71- uto„,c.v (-)-/' - - - 4 ie1 s nil SntkrE OF NEW JERSEY : ..,,i0 pt Ission Expires Aug if,2020 _k, (Notary Sign\ture; (Notary's printed name My commission expires • Notary Public state of 'New Jersey COUNTERSIGNED(It applicable): Florida Licensed Insurance Agent co IF STATE OF FLORIDA DEPARTMENT OFTRANSPORTATION 3754N-30 TRUTH IN NEGOTIATION CERTIFICATION pRocuREI,ENT 05;14 Pursuant to Section 287.055(5)(a), Florida Statutes, for any lump-sum or cost-plus-a-fixed fee professional services contract over the threshold amount provided in Section 287.017, Florida Statutes for CATEGORY FOUR,the Department of Transportation (Department)requires the Consultant to execute this certificate and include it with the submittal of the Technical Proposal, or as prescribed in the contract advertisement. The Consultant hereby certifies,covenants,and warrants that wage rates and other factual unit costs supporting the compensation for this project's agreement are accurate, complete,and current al the time of contracting. The Consultant further agrees that the original agreement price and any additions thereto shall be adjusted to exclude any significant sums by which the Department determines the agreement price was increased due to inaccurate, incomplete, or noncurrent wage rates and other factual unit costs. All such agreement adjustments shall be made within(1)year following the end of the contract. For purposes of this certificate, the end of the agreement shall be deemed to be the date of final billing or acceptance of the work by the Department,whichever is later. r kklAi Wye WirAlriN Name of Cons?fint / By a Date i1E. COLLIER COUNTY GRANT COMPLIANCE FORM BID OPPORTUNITY LIST FOR COMMODITIES AND CONTRACTUAL SERVICES AND PROFESSIONAL CONSULTANT SERVICES It is the policy of Collier County that disadvantaged businesses and minority vendors,as defined in the Code of Federal Regulations(CFR)or Florida Statutes(FS),must have the opportunity to participate on contracts with federal and/or state grant assistance. Prime Contractor/Prime Consultant: Activu Corporation Address and Phone Number: 301 Round Hill Drive, Rockaway, NJ 07866 Procurement Number/Advertisement Number: RFP 16-6679 The list below is intended to be a listing of firms that are,or attempting to,participate on the project numbered above. The list must include the firm bidding or quoting as prime,as well as subs and suppliers quoting for participation. Prime contractors and consultants must provide information for Numbers 1,2,3,and 4;and,should provide any information they have for Numbers 5,6,7,and 8. This form must be submitted with the bid package. 1. Federal Tax ID Number: 22-3336390 6. . DBE 8. Annual Gross Receipts 2. Firm Name: Activu Corporation © Non-DBE .Less than$1 million 3. Phone Number: (973)366-550 -Between$1-5 million 4. Address 301 Round Hill Drive .Between$5-10 million Rockaway,NJ 07866 7.8 Subcontractor -Between$10-15 million Subconsultant ©More than$15 million 5. Year Firm Established: 1994 1. Federal Tax ID Number: 45-5561324 6. . DBE 8. Annual Gross Receipts 2. Firm Name: Herman Integration Services © Non-DBE -Less than$1 million 3. Phone Number: 844-441-1669 -Between$1-5 million 4. Address 14300 Wright Circle ©Between$5-10 million Tampa, FL 33626 7. © Subcontractor -Between$10-15 million ■ Subconsultant -More than$15 million 5. Year Firm Established: 2012 1. Federal Tax ID Number: 59-3057681 6. is DBE 8. Annual Gross Receipts 2. Firm Name: Precision Contracting Services ■ Non-DBE .Less than$1 million 3. Phone Number: (561)743-9737 -Between$1-5 million 4. Address 15834 Guild Court -Between$5-10 million Jupiter, FL 33478 7. © Subcontractor ©Between$10-15 million ■ Subconsultant .More than$15 million 5. Year Firm Established: 1990 1. Federal Tax ID Number: 65-0461003 6. ■ DBE 8. Annual Gross Receipts 2. Firm Name: Bay Electric of Collier County, Inc. © Non-DBE -Less than$1 million 3. Phone Number: (239)643-4330 ©Between$1-5 million 4. Address 4106 Arnold,Ave. -Between$5-10 million Naples, FL34104 7. 121 Subcontractor -Between$10-15 million Subconsultant .More than$15 million 5. Year Firm Established: 1986 0 4 t 4 B . COWER COUNTY GRANT COMPLIANCE FORM BID OPPORTUNITY LIST FOR COMMODITIES AND CONTRACTUAL SERVICES AND PROFESSIONAL CONSULTANT SERVICES Continued 1. Federal Tax ID Number: 6.8DBE 8. Annual Gross Receipts 2. Firm Name: Non-DBE Less than$1 million 3. Phone Number: Between$1-5 million 4. Address Between$5-10 million 7. Subcontractor 8 Subconsultant Between$10-15 million More than$15 million 5. Year Firm Established: 1. Federal Tax ID Number: 6.B DBE 8. Annual Gross Receipts 2. Firm Name: Non-DBE Less than$1 million 3. Phone Number: Between$1-5 million 4. Address Between$5-10 million 7.8 Subcontractor Subconsultant Between$10-15 million More than$15 million 5. Year Firm Established: 1. Federal Tax ID Number: 6.Ei DBE 8. Annual Gross Receipts 2. Firm Name: Non-DBE Less than$1 million 3. Phone Number: Between$1-5 million 4. Address Between$5-10 million 7.B Subcontractor Between$10-15 million Subconsultant More than$15 million 5. Year Firm Established: 1. Federal Tax ID Number: 6.El DBE 8. Annual Gross Receipts 2. Firm Name: Non-DBE Less than$1 million 3. Phone Number: Between$1-5 million 4. Address Between$5-10 million 7.8 Subcontractor Subconsultant Between$10-15 million More than$15 million 5. Year Firm Established: 1. Federal Tax ID Number: 6.8 DBE 8. Annual Gross Receipts 2. Firm Name: Non-DBE Less than$1 million 3. Phone Number: Between$1-5 million 4. Address Between$5-10 million 7.B Subcontractor Between$10-15 million Subconsultant More than$15 million 5. Year Firm Established: 0 1 STATE OF FLORIDA DEPARTMENT OF TRANSPORTATION 375-030-33 CERTIFICATION FOR DISCLOSURE OF LOBBYING ACTIVITIES PROCUREMENT 10/01 ON FEDERAL-AID CONTRACTS (Compliance with 49CFR, Section 20.100(b)) The prospective participant certifies, by signing this certification, that to the best of his or her knowledge and belief: (1) No federal appropriated funds have been paid or will be paid, by or on behalf of the undersigned, to any person for influencing or attempting to influence an officer or employee of any federal agency, a Member of Congress, an officer or employee of Congress, or an employee of a Member of Congress in connection with the awarding of any federal contract, the making of any federal grant, the making of any federal loan, the entering into of any cooperative agreement, and the extension, continuation, renewal, amendment, or modification of any federal contract, grant, loan, or cooperative agreement. (2) If any funds other than federal appropriated funds have been paid or will be paid to any person for influencing or attempting to influence an officer or employee of any federal agency, a Member of Congress, an officer or employee of Congress, or an employee of a Member of Congress in connection with this federal contract, grant, loan, or cooperative agreement, the undersigned shall complete and submit Standard Form-LLL, "Disclosure of Lobbying Activities", in accordance with its instructions. (Standard Form-LLL can be obtained from the Florida Department of Transportation's Professional Services Administrator or Procurement Office.) This certification is a material representation of fact upon which reliance was placed when this transaction was made or entered into. Submission of this certification is a prerequisite for making or entering into this transaction imposed by Section 1352, Title 31, U.S. Code. Any person who fails to file the required certification shall be subject to a civil penalty of not less than $10,000 and not more than $100,000 for each such failure. The prospective participant also agrees by submitting his or her proposal that he or she shall require that the language of this certification be included in all lower tier subcontracts, which exceed $100,000 and that all such subrecipients shall certify and disclose accordingly. Name of Consultant: Activu Corporation By: Michael Westermann Date: 3/29/2017 Authorized Signature: { (- Title: Controller 0 1113 COLLIER COUNTY Certification Regarding Drug-Free Workplace Requirements The grantee certifies that it will provide a drug-free workplace by: (a) Publishing a statement notifying employees that the unlawful manufacture, distribution, dispensing, possession or use of a controlled substance is prohibited in the grantee's workplace and specifying the actions that will be taken against employees for violation of such prohibition; (b) Establishing a drug-free awareness program to inform employees about—(1) The dangers of drug abuse in the workplace; (2) The grantee's policy of maintaining a drug-free workplace; (3) Any available drug counseling, rehabilitation and employee assistance programs, and (4) The penalties that may be imposed upon employees for drug abuse violations occurring in the workplace. (c) Making it a requirement that each employee to be engaged in the performance of the grant be given a copy of the statement required by paragraph (a); (d) Notifying the employee in the statement required by paragraph (a) that, as a condition of employment under the grant, the employee will— (1) Abide by the terms of the statement; and (2) Notify the employer of any criminal drug statute conviction for a violation occurring in the workplace no later than five days after each conviction; (e) Notifying the agency within ten days after receiving notice under subparagraph (d)(2)from an employee or otherwise receiving actual notice of such conviction; (f) Taking one of the following actions, within 30 days of receiving notice under subparagraph (d)(2), with respect to any employee who is so convicted— (1) Taking appropriate personnel action against such an employee, up to and including termination; or (2) Requiring such employee to participate satisfactorily in a drug abuse assistance or rehabilitation program approved for such purposes by a Federal, State, or local health, law enforcement, or other appropriate agency; (g) Making a good faith effort to continue to maintain a drug-free workplace through implementation of paragraphs (a), (b), (c), (d), (e) and (f). Michael Westermann Controller Certifying Officia e Title ? 2 Signature Date y O lib STATE OF FLORIDA DEPARTMENT OF TRANSPORTATION 375-030-34 DISCLOSURE OF LOBBYING ACTIVITIES PROCUREMENT 6 Is this form applicable to your firm? YES ❑ NO$I If no,then please complete section 4 below for"Prime" 1. Type of Federal Action: 2.Status of Federal Action: 3. Report Type: a. contract a. bid/offer/application a. initial filing b. grant b. initial award b. material change c. cooperative agreement c. post-award For Material Change Only: d. loan Year: Quarter: e. loan guarantee Date of last report: f. loan insurance (mm/dd/yyyy) 4. Name and Address of Reporting Entity: 5. If Reporting Entity in No. 4 is a Subawardee, Enter Name and ® Prime ❑ Subawardee Address of Prime: Tier, , if known: Activu Corporation 301 Round Hill Drive Rockaway, NJ 07866 Congressional District, if known:4c- ..-.. Congressional District, if known: - 6. Federal Department/Agency: 7. Federal Program Name/Description: CFDA Number, if applicable: 8. Federal Action Number, if known: 9. Award Amount, if known: $ 10. a. Name and Address of Lobbying Registrant b. Individuals Performing Services(including address if (if individual, last name, first name, Ml): different from No. 10a) (last name, first name, Ml): • 11. Information requested through this form is authorized by title 31 / �f/ (,/. — U S.C.section 1352.This disclosure of lobbying activities is a Signature: L" , "tt . L' material representation of fact upon which reliance was placed bythe tier above when this transaction was made or entered �/J into.This disclosure is required pursuant to 31 U.S.C. 1352. Print Name: / !�c 4ac, ( 11.6 Virkitiila This information will be available for public inspection.Any /� person who fails to file the required disclosure shall be subject Title: (Oct. /( to a civil penalty of not less than$10,000 and not more than ss $100,000 for each such failure. p r yh Xbate (mm/dd/yyyy): t.J��/Iy7 Telephone No.: Federal Use Only: Authorized for Local Reproduction Y Standard Form LLL(Rev.7-97) I I B Collier County Traffic Operations Video Wall Replacement Additional Forms Activu Certificate of Authority Signed Addenda activu.com Page 42 of 77 B50-617-6381 3131/2018 12:43:32 PM PAGE 1/003 Fax Server es., //++p��11�.,,,,,,r r' -,,,,,hr,,4 �,p/,� ' t„r,,00%y(�► u d t �40,, HO ,.. ... p*•' ,e•R,t/l7 , r1 11'�ip3. vwrD•••y .w 4< CgAD t�. �' i'«.4111 , 5.ysv.r.' t 1 >,A. A ri f if J S (. .. ,, j Jh. ii ow C rib itsw ' • ,13,.0. k ...*:::,, , P rpnrtmtnt of equip '0) j c c INI certify from the records of this office that ACTIVU CORPORATION, is a VV corporation organized under the laws of Delaware, authorized to transact •7 business in the State of Florida, ualified on March 30, 2016. I, q , 1,. The document number of this corporation is P16000001513. "La iptes I further certify that said corporation has paid all fees due this office tie through December 31, 2016, and its status is active. gq% I further certify that said corporation has not filed a Certificate of ,OW Withdrawal, ' I further certify that this is an electronically transmitted certificate " k authorized by section 15.16, Florida Statutes, and authenticated by the .1.411 "49code, 416A00006592-033116-F16000001513-1/1, noted below. '` 7' if R e Ns Alt !r. Authentication Code: 416A000065,92-033116-F16000001513-1/1 'ISz. Pin • , e svlp ty. gr. vtv ? c gr. ,{m C DA 1Given under my hand and the G Great Seal of the State of Florida, AI'Pat Tallahassee, the Capital, this theizkV + ; �` y° Thirty-first day of March, 2016 C t40:1'Pl4'.7.4.,--co-.,4 • ° .. :"‘A..,Aiir,;„......'•,.' VP.A fli\ PIA Coo,,:vi,..,00., Rat Atipier X‹ ♦A ...,weary of = Ito ti V, .'( 13 �y �+� 1/4 fpm 3 1 :71:1:43"41: !s /* ,' At."1 aC%4: t TiNitlitz' vflt Len t �Lti C` �t GTei C % '* lib Corer County Email: BrendeBrilhart@colliergov.net Adminislrarve Services Division FAX (239)252-6697 Purchasing ADDENDUM#1 Memorandum Date: September 15, 2016 From: Brenda Brilhart, Procurement Strategist To: Interested Parties Subject: Addendum #1 —RFP 16-6679 Traffic Operations Video Wail Replacement The following clarifications are issued as an addendum identifying the following changes for the referenced solicitation: The due date for this solicitation has been changed to 3:00 PM on September 29, 2016. If you require additional information please post a question on the Online Bidding site or contact me using the above contact information, C: Pierre Beauvoir, Project Manager Received b Activu Corporation 9/15/2016 (-- -----; — D Erik — Erik Walker, Sales Administrator 1 el 1 1 B CO tie i , r Cavinty Email: ElrendaBrilhart©colliergov.net Telephone: (239)252-8446 Administairve Services Division FAX: (239)252-6697 Puirtesing ADDENDUM#2 Memorandum Date: September 21, 2016 From: Brenda Brilhart, Procurement Strategist To: Interested Parties Subject: Addendum *2— RFP 16-6679 Traffic Operations Video Wall Replacement The following clarifications are issued as an addendum identifying the following changes for the referenced solicitation: Multiple firms requested an extension to allow adequate time for completing proposals, the due date for this solicitation has been changed to 3:00 PM on October 19, 2016. If you require additional information please post a question on the Online Bidding site or contact me using the above contact information. C: Pierre Beauvoir, Project Manager Received b Activu Corporation 9/21/2016 C---- - - Erik Walker, Sales Administrator e 112 Corner County Email: BrendaBrilhart(geolliergov.net Telephone: (239)252-8446 Administrative Services Division FAX: (239)252-6697 Purchasing ADDENDUM #3 Memorandum Date: September 26, 2016 From: Brenda Brilhart, Procurement Strategist To: interested Parties Subject Addendum#3 RFP 16-6679 Traffic Operations Video Wall Replacement The following clarifications are issued as an addendum identifying the following changes for the referenced solicitation: ADD: A non-mandatory pre-bid meeting is scheduled for September 29,2016 at 3:30 pm at Procurement Services (3327 Tamiami Trail East, Naples Florida 34112). If you prefer to call in, please email RSVP to brendabrilhartacolliergov.net and to receive call in details. QUESTION/ANSWER: QUESTION: The Minimum Technical Requirements document 4.1 (og.17) refers to information indicated in the "Appendix B:Communications Map". We could not locate this part of the RFP. Could you please clarify where this is or provide the Communications Map? If you require additional information please post a question on the Online Bidding site or contact me using the above contact information ANSWER: Communications Map attached. A: 1.0 10 GIGABIT ETHERNET SWITCHES 1.1 Description The existing Collier County network consists of a complete, redundant Ethernet network with hardened managed field Ethernet switches, communications media, ITS and ATMS field devices, non-hardened gigabit Ethernet TMC, EOC and master hub switches and a firewall appliance. The network transmits video and data streams from field devices to the Collier County TMC and the Collier County EOC. The non-hardened gigabit Ethernet TMC, EOC and master hub switches are past their end of life and will be replaced under this project. The DB shall decommission the existing equipment and return to the County project manager. The existing gigabit Ethernet switches are Cisco 3400ME devices which are configured with gigabit fiber interfaces and copper RJ-45 interfaces. The DB shall provide Ethernet TMC, EOC and master hub switches at the sites indicated in the APPENDIX B: Communications Map and this MTR. These sites shall connect the local fiber optic rings to the fiber optic backbone. The Ethernet TMC, EOC, and master hub switches provide aggregation points for the Ethernet Edge switches located at the local hub installation sites. The Ethernet shall be configured for 10 Gbps fiber Ethernet connections to comprise a 10 Gbps Ethernet backbone for the ATMS system network. All fiber connections shall be single-mode configurations. C: Pierre Beauvoir, Project Manager Eno: 1 Received by Activu Como ation 9/26/2016 ,\'‘) Erik Walker, Sales Administrator i i B Coir County Email- BrendaBrilhartracolliergovsiet Telephone: (239)252-8446 Acihrsnistratrve Services Ontision FAX: (239)252-6697 Purchasing ADDENDUM #4 Memorandum Date: October 12, 2016 From: Brenda Brilhart,Procurement Strategist To: Interested Parties Subject: Addendum#4—RFP 16-6679 Traffic Operations Video Wail Replacement The following clarifications are issued as an addendum identifying the following changes for the referenced solicitation: CHANGE: a The due date for this bid has been extended until 3:00 pm October 24,2016. • Correct phone number for Brenda Brilhart is(239)252-8446. C: Pierre Beauvoir,Project Manager Received by Activu Corporation 10/12/2016 -e;-- .---') IN—,)C4-'62"----- Erik Walker,Sales Administrator i it 1 1 B Cater County Email. EirendaBrilhart©colliergov.net Telephone: (239) 252-8446 Admistratwe ServIces Dvision FAX: (239)252-6697 Purr:ha-v-1g ADDENDUM#5 Memorandum Date: October 13,2016 From: Brenda Brilhart,Procurement Strategist To: Interested Parties Subject: Addendum#5—RFP 16-6679 Traffic Operations Video Wall Replacement The following clarifications are issued as an addendum identifying the following changes for the referenced solicitation: CHANGES: * Define VMS—in minimum technical requirements VMs Virtual Machine: The proper term which should have been written and is referred to in the RFP is VM(s)and not VMS, which stands for Virtual Machines.These are two enterprise VM products on the market; o VMware—Hardware emulation with VMware Servers and ESX Servers o XenSource(Citrix)—Provide products focused on Windows virtualization The purpose of the Virtual Machine is to enable the virtualization of computer servers. Instead of purchasing 6 or 8,One(1U)High Dell or HP servers,with two(2)Core processors,8GB of RAM (Memory)and a ITB Disk,you buy a single Server running VMware or Citrix's XenSource Virtualization software to partition 1 or 2,four(4U) High Dell, HP or IBM servers with 16,32 through 128 Core processors, 512G8 of RAM(Memory)and 16TB or 32TB of Disk Storage or even external Network Attached Storage(NAS)or a Storage Area Network(SAN) Disk Array. This latter solution allows for the creation and partition of these resources into Virtual Machines(VMs')appropriate for the users requirements. CHANGE Page 8: Proposal Selection Committee and Evaluation Factors The County Manager shall appoint a Selection Committee to review all proposals submitted. The factors to be considered in the evaluation of proposal responses are listed below. Tab II Project Understanding& Functionality 20 Tab Ill Experience&Capacity of Firm 20 Tab IV Specialized Expertise of Team Members 15 Tab V Previous performance on Similar Projects 15 Tab VI Cost to the County 10 Tab Vil Office Location&Responsiveness 10 Tab VIII References 10 TOTAL 100 118 ADD: Tab ll Project Understanding&Functionality(Maximum 20 points/4 Page Limit) In this tab, include: • Detailed plan of approach(including major tasks and sub-tasks), a Detailed time line for completion of the project. 41,---4nelutte-with-The-PAIraiReS6 • : - • . •• • , . . . • • - : - = : a Provide brief overview of the functionality of your proposed solution. • Provideproof of concept that this project is feasible. ADD: Tab VI,Cast of Services to the County(10 points) In this tab, include: In addition to the vendor's own attached quote sheet, proposal responses should include detailed pricing information,Vendor shall supply amount needed, unit prices,and extended prices for the proposed solution, including all hardware, software, installation, shipping, and training for a turnkey system. Provide pricing for any proposed options that have been included in the response as well. Also,indicate annual support and maintenance charges for the proposed solution for a period of five years following installation. Prices must be guaranteed for one hundred and eighty (180) days following proposal due date. a Provide the projected total cost and estimated calendar day duration (including projected hours) for which your firm will provide the work as described in the Minimum Requirements in the solicitation. : - : - - - *- . '• . :"-: QUESTION/ANSWER: • Q: All devices implemented as part of this project that are detailed in the Florida Department of Transportation(FDOT) Intelligent Transportation System(ITS)Supplement Specifications must meet the requirements of the associated specifications and/or be on the Department's Approved Products List(APL). A:This statement is accurate. Choose items from the APL that fit 682-2. • Q: The devices must be on the APL prior to issuance of the Released for Construction(RFC) plans. The Contractor is responsible to ensure that all devices are compatible and/or software drivers exist for integration with the existing ATMS and ITS hardware and software components. Device drivers shall be provided by the device manufacturer and made compatible with all proposed project components. A: Depends on the contract. A best practice is to submit the cut sheet with the APL#listed prior to final approval of the plans. • Q: 4.3.12 Optics:Contractor is responsible for determining the correct SFP's for each fiber connection Will need current design/current configuration of existing Cisco ME3400 switches that will be replaced to determine how to populate new switches to accommodate existing connections. A: We are concerned that the security of the Traffic Operations computer network would be compromised if this information is provided at this phase.The selected consultant will be granted access to the Traffic Operations after a contract is awarded and NTP is issued. 2 lift) A 4 - • Q: Pre-bid meeting: Mentioned walk-thru would be scheduled. When will this be scheduled? A: Prior to the close-out of the RFP the proposer may call 239.2523000 and ask for Pierre Beauvoir or Terri Meyer to schedule a time to visit the Traffic Management Center. • 0: Servers:Aside from the video wall servers the only other server required is for the NMS. Is this correct? A: The Video Wall Server is the only server required for this project. Note:language deleted has been struck through.New language has been underlined. C: Pierre Beauvoir,Project Manager Enc: Pre Bid Meeting Audio File Pre Bid Meeting Sign In Sheets Received by Activu corporation 10/13/2016 Loaf Erik Walker,Sales Administrator 3 c Collier County Traffic Operations Video Wall Replacement Appendices Appendix# Appendix Name 1 Project Implementation Process 2 Activu Product 3 Proposed Solution Design and Description 4 Proposal Notes,Software License and Assumptions 5 Warranty and Support Plans 6 Training 7 Manufacturers' Equipment Specifications activu.com Page 43 of 77 I ,„„' Collier County Traffic Operations Video Wall Replacement APPISS,10/4.' yr Appendix 1: Project Implementation Process Activu follows a proven implementation process.When selected to manage a video wall project,Activu assigns a Project Manager(PM)as the primary point-of-contact for all aspects of the project. While each project is unique,information in this section provides an overview of our standard methodology.(This section does not specifically address work subcontractors work for other trades,such as network,electrical, etc.) Phase! Phase II Phase 111 Phase 1V-V1'Ott' :. 7". has •Create Project Plan •Stage,inventory •Assemble system to .•POrt k tegrate system ra and Protect hardware,cabling replicate client client facility« Schedule at Activu facility environment •Fine tune disptay `. •Finalize and •Order missing *Test system hardware,install Submit design replacement parts functionality, GUI on desktop drawings and SoM' = troubleshoot •Perform System •triad,configure •Commence and test software •Conduct Factory Acceptance Test Hardware Acceptance Test and GO LIVE Procurement r .?tient PHASE I Planning,finalizing and ordering • Project Manager(PM)creates project plan and schedule. In parallel,our System Design Engineer finalizes system design and completes a working set of drawings(including mechanical,structural and electrical requirements). • Project coordinator reviews Bill of Materials,begins ordering all hardware components of the video wall,except equipment designated as Owner Furnished Equipment("OFE"). PHASE 11—Computer Building, Load and test software, Rack Build • Project team receives equipment,begins assembling,building and testing racks,computers and other components. Install all interconnect wiring,cables and connectors not provided. • Evaluate OFE for performance and operational integrity. Inform Customer of any OFE not meeting or performing to specifications and recommend modification or replacement. • Software installation specialist loads and tests software and configures system to project requirements. PHASE III - System assembly and Factory Acceptance Testing • Assembly and testing of hardware and software at Activu's facility prior to installation at customer site. Upon approval by Activu's internal Quality Control team,Customer notified for scheduling of Factory Acceptance Test("FAT")(a.k.a. "Stand Alone Test"). During this phase,Activu will integrate all hardware and software components, make any necessary adjustments,and take corrective action as required to bring the supplied System into compliance with agreed upon specifications and to the satisfaction of Activu's Quality Control assurances,within the limitations of all OFE sources provided and available at that time. If not available,Activu will provide test material,simulating OFE as best as possible for this purpose. activu.Com Page 44 of 77 I Collier County Traffic Operations Video Wall Replacement < :; ' rte.: "PAA,':, • At the Activu facility,we perform a detailed Factory Acceptance Test with the Customer in attendance.Signed copies of FAT results issued to Customer for review. Please note that,as proposed,the Factory Acceptance Test will be performed only for the Activu Video Wall system. The Activu back end processing system will drive representative LCD displays,not the full complement of actual displays,as these will be shipped directly to the Customer's installation site. • After optional Customer sign off,the system is packed and shipped to Customer installation site. PHASE IV—On site Installation and Integration • The project team reassembles and integrates the final working configuration(including displays,equipment racks,processing equipment,final terminations,and configuration of the displays). Activu then verifies functionality at the same level as the FAT by displaying images on the System Displays as a standalone system(not dependent on Customer provided sources or infrastructure(network,etc.). A System Integration Specialist installs and configures Activu elements on each of the workstations used to control the display,and integrates the Activu System Manager Server and Activu Display Server into Customer's existing network. PHASE V -SAT, Punchlist and Training • Activu performs System Acceptance Tests(SAT)(a.k.a.Subsystem Test and Operational Test) and declares system fully operational.We then train users and administrators, receive Customer's acceptance and turn operations over to the Customer Control Center team. 4 Activu gives the Customer copies of block diagrams,equipment rack elevations,system cable schedules,system hardware and software manuals,warranties,etc. PHASE VI Burn in Test • Customer 30-Day Burn-In Test is conducted by Collier County Staff Documentation Activu will provide the following documentation: • Hardware system block diagrams • Equipment rack elevations • System cable schedules for equipment racks and video walls 4 Hardcopy and Software manuals including Activu Operator Guide and Activu Administrator Guide,Activu Scripting Reference,Activu Troubleshooting Guide,Activu Quick Start;plus Installation Guide for Windows. • Information about the equipment racks,equipment,displays and such for the assistance in designing the mechanical,electrical,grounding, HVAC and architectural infrastructure for the System. Upon completion of the installations and acceptance testing and proof of performance,Activu will turn over a final documentation packages. Those packages shall include all System updated block diagrams and wire schedules,warranties,guarantees,and manufacturer's directions on use and maintenance of equipment. activu.Com Page 45 of 77 1 Collier County Traffic Operations Video Wall Replacement Appendix 2: Activu Product Besides experience,another key differentiator of our turnkey solution is the Activu software that bears our name. Activu software is the most broadly deployed and tested visualization system in the market, with five major releases occurring over sixteen years. In this section we want to highlight some its key advantages in meeting Collier County's current and future requirements,plus a detailed list of the software's features. Control software,with you in control Ours is an open systems solution running on standard software operating systems and hardware platforms, .;, those your IT staff already knows how to use and support. achvu ,'°' f One example of the value of this approach is that Collier County can use Activu to create a simple,Windows based System On SystemOff ,, preset interface for operators to select layouts they need to see,and it can run on their computer,or tablet,or 44 mobile device. DSA DSB i eattrigiltia Additionally,users have a robust interface to freely move � °'' iiiiiatifitimin sources,change them,access all the displays(the video wall and others), plus save new layouts. ;rte Active standard software GUI Actions—Preview wall, Displays—Control which Create Layout,Whiteboard, display or portion of video Tile Sources,Clear,etc... wall you are working on HCll�t, ,eruct. onirca. .5ctuza3s -"-1.7,, A /„ a cx'rcm imfe, Virtual wall—Remote view of what's on the wall,a place to size Resources—Sources to ; and position Sources be placed on any display . , and saved as any layout Log—Tracks actions,users. history,time * i= activu.com Page 46 of 77 Collier County Traffic Operations Video Wall ReplacementGas L) Activu Agent Activu's approach to control room visualization and collaboration is unique. It is software based and leverages your existing IP network(s)to assimilate information sources into your common operating picture,the ones you know you need today-and those you'll discover you need over the life of the ' ,� , � ` system. The Activu Agent is a powerful method of , ° ,< simply,securely,and inexpensively sharing €• information(Sources)from computer screens— Iffit application windows,single screens,or multi- headed ulti headed desktops —of any resolution(including multiple monitors) over your network from those devices to any Activu-powered display(video walls,single panels,other desktops,even mobile devices). These sources can come from any computer on your network;even virtual machines(see Virtualization section below on installing Activu in a virtual environment). Act vu Dr,play St-o'er The design of your Activu solution(see Appendix 3)calls for installing the Activu Display Server software on an appropriate computer to become the video wall processor. In reality,this same software can be run on any Wintel computer attached to any display,so any future plans to extend your operating picture beyond the control room to your conference rooms and other rooms are now a reality. In fact,the operating picture can be extended anywhere in Collier County,and could be easily controlled by authenticated users as a"destination"for the system,able to display any sources in the Activu system. Many of our Clients expand the system in this way,in preparation for the future and the inevitable change of operational needs. Sec Linty To date,Activu is successfully operating on the classified networks across the Department of Defense and the Intelligence Community.These standards provide a level of security the Collier County can have absolute confidence in. Our software was the first"video wall controller"software to meet NERC CIP requirements for auditing (NERC CIP 007-1 R5.1.2). It also meets the Federal Information Protection Standards(FIPS)for encryption. Activu uses 256-AES encryption for our network transport, 192-bit triple DES encryption for all communication between all Activu server components,and 160 SHA-1 hashing for all password protection and can be integrated with Active Directory. No other"video wall controller"software provides this level of security. activu.com Page 47 of 77 Collier County Traffic Operations Video Wall Replacement Activu Optional Components(future capability) In addition to the above core capabilities of Activu,clients routinely expand the use of Activu beyond the requirements specified in the initial request for proposal. For comparatively small and incremental investments,they expand the value of Activu with some of the following add-on components. Virtualization Were Collier County to want to virtualize . the Activu system in keeping with IT •=08, standards that may emerge,you are , investing in a solution already compatible in VM infrastructures. Other than the v computer running the Activu Display wr .00 Server,which is necessarily connected via video cables to the video wall,the rest of .- the Activu system components can be installed and supported in a VM architecture. Activu Mobility As a network software based solution,Activu Mobility can Receive information, securely share information from the control room to Send information to including directly mobile devices,and vice versa, using native app for iOS the tontrol room from the video wall and Android mobile devices. Activu Mobility also allows =mow you to provide access of select sources outside the control room to other interested parties,through a secure web 0 interface. This is done today,for example,at one of our power utility customers,who provide their 20-plus member power companies with the ability to see Activu- powered displays securely,sharing pixels in effect,without "9, exposing the underlying systems whose information is being represented on screen. Activu Integation with Applications Activu offers several interfaces that provide integration with external software and systems. Activu SDK is offered to allow third party application developers(and control systems)programmatic access to the Activu system. The SDK definition is available freely from Activu and is implemented in the Activu Interface Server component. Support for developers that might require assistance in building and integrated solutions is available at a modest cost. The SDK is delivered as a.NET library,a Java library,or a SOAP web interface. Activu offers an integrated scripting interface within its Access Point application,with programmatic access to Activu capabilities,and the ability to interface with external applications and systems. This is a standard part of the Activu software suite. ActivLink activu.com Page 48 of 77 us Collier County Traffic Operations Video Wall Replacement �..,<� [c, _,-, �•. �;� , ,,�.. oma,• Operators are challenged with separating signal from noise among the myriad of systems,data sources, and alarms in the control room.To help with this challenge,we developed ActivLink,a component of our software that enables alerts from key applications to spawn changes to the common operating picture being displayed by Activu—on a section of the video wall,other shared displays,operator desktops,or all of these. With ActivLink,this level of integration could be ��" achieved with systems Collier County has already invested in,like your future ATMS application. xt *. . Redundnancy,with Auto Failover When the highest availability is required, 9 I Activu can provide its unique,fully 3 , 3 redundant,auto failover solution to I I , Collier County.This capability has been 99,, employed by a number of our power l _. l'. utility customers. Clustered Activu System Manager Servers and mirrored Activu Display servers::;" " I communicate with the Activu Monitoring Service and provide automatic failover for (!*" = " 1." In-- L.475-01— the if the video wall without operator intervention.This truly unique Activu capability provides the system availability necessary in a 24/7 mission critical control rooms. The Activu Monitoring Service(AMS)monitors all Activu components,as well as the signal coming from the Mitsubishi cubes. Email and SNMP alerts are generated if any component experiences problems,and instructs the system to move to the back-up servers or display inputs. Once the issues have been resolved,the Activu system will switch back to the primary servers and inputs. To illustrate the power of this capability,just a few months after going into production,one of our clients had a temporary server failure on the primary Activu Display Server at 4:00 am. The Activu system switched to the backup,automatically,so quickly the operators never noticed. The same system simultaneously sent two emails automatically,in succession,to the Activu Customer Support team—one about the failover,the other the auto restoration back to the primary system—who then called the customer's control room to notify them of a failover they could not visibly see. In summary,Activu's software is a fundamental reason for our success,and has been tested in some of the most demanding,and secure,control rooms in the Traffic Management market. activu.comg Pa e49of77 11:;1 118 Collier County Traffic Operations Video Wall Replacement Activu Enterprise Software Suite Description Activu Enterprise Software Suite(AESS)is a Windows based software platform comprised of software modules, running on an MS Windows OS that performs specific tasks and roles,providing the User with a wide range of control and interactivity with the System.The devices and associated components are: A. Activu System Suite running typically on the Activu System Manager Server comprises the following software: • Activu System Manager(ASM)which includes a central data base • Activu Transfer Server(ATS)-a central file depository • Activu Device Manager(ADM) • Activu Multiplexer(AMUX). B. Activu Display Server is the Windows server connected directly to the display array. Each server is a node on the network,identified by IP address. The server has the capability to manually and remotely launch resident applications and use data files from the network. C. An Activu Agent is loaded on each network connected sources(Windows or UNIX),allowing the sources to be both displayed and controlled within the Activu system. D. Activu Access Points that present the user's GUI(Graphic User Interface). Any number can be used simultaneously and synchronously. E. External Device Control.As a function of the ADM,an integrated range of device control is possible including:VTC(e.g. Polycom),PTZ(e.g.Sony cameras),audio,video and lighting.This feature allows for the required control of the Intercom and VTC systems.The External Device Control feature requires the controlled device to be equipped with a serial or network port,and have an available API. Active ,,��''```` I Activu FTP Server t Active System (Monitoring Record Database \,., Server ,f Active and it Enterpnse P1ay�aeit License Server Active Active Administration) ,/ Display .' Activu System Manager Server Active ��` �✓� � :�° ��z C +pplicat er Active .• :.. .. i Active Acmes Point ,: Agerrt ---ActNru -,,, Active Active OPC Device d Server Adivu Actives Manager yr Interface Gateway Device Manager a l � r` erver Admin Active Decoder Server .._,. BCtIVU.CO111 Page 50 of 77 lip Collier County Traffic Operations Video Wall Replacement Ok ,VAR F. Standard Activu 5.3 Features (Please note that**Denotes features that are not provided with the optional Activu Foundation Software offered in the Option 2 lower cost solution) Connectivity&Scalability * Runs in single and multiple segregated LAN/WAN network environments * Simple task to link in locations,network sources,users,display walls and devices. Compatibility&Control • Access and display content running on most operating systems:Windows, Linux/Unix (e.g.), Mac OS X * Support of Windows 64 bit OS sources(Windows 7,etc.) * Supports multi-headed output sources * Microsoft.Net Application(compatible with.Net 2.0 and.Net 3.5) • Activu Agent supports Windows XP x64,Windows 7 x64,Windows 8 or 8.1,Windows Server 2008,Windows Server 2012,64 bit * Activu Access Point supports Windows OS,Windows XP and later,64 bit * Launch and control a broad range of devices including:VTC&PTZ cameras,broadcast, DVD/VCR,audio systems, lighting and other building systems O Analog Video SD and HD(with optional input card) 4, Analog RGB or DVI up to UXGA and 1080p(with optional input card) • Supports most IP video encoder formats • Integration with 3rd party applications:Activu SDK,Activu Web Service,Activu OPC-DA server,Socket and Serial communications** • Supports Open GL and Direct X source content * Capture and transport the latest Windows Operating Systems for preview and control across Activu Display Walls and/or operator workstations. Security M Network isolation capability • Federal Information Processing Standards(FIPS)compliant encryption. - 160-bit SHA1 hash encryption for user passwords - 192-bit TripleDES encryption for communication between all Activu components - 256-bit encryption with new Activu Agent Pro - Strong Password protection for Activu Database files • Windows authentication(LDAP) * Role-based security policies centrally defined and administered * Content mirrored in other locations for remote monitoring purposes* * Display wall zone control l ?i tisirr boor b Remote system administration • Role-based access rights policies and interfaces centrally administered** • User defined and programmable preferences for layouts,content windows,adjustment to immediate physical environment(e.g. audio,lighting)** 6 Enhanced audit logging tracks each user's actions within the Activu system O Powerful conditional scripting for task automation O Job Scheduler to program pre-defined tasks that run periodically or on demand activu.com Page 51 of 77 Collier County Traffic Operations Video Wall Replacement • Activu License Server enabling enterprises to share network source licenses across multiple Activu systems(with optional hardware)** * Easy user ID and password administration • Configurable User acknowledgement of each Activu connection including read only mode option** Graphical Elle r If,(e * Highly intuitive eliminates need for extensive training * Simple drag and drop functionality for managing display wall content * Multi-Screen compatible • Control a remote computer from another workstation • Quick launch vector scalable toolbar from desktop icon • Customizable toolbar by individual user * Direct access to prime functionalities from toolbar buttons * GUI can run on multiple network connected workstations&laptops. • User-definable Layouts of compiled information windows can be saved and instantly recalled * Search for resources with auto suggest * Onscreen scalable keyboard • Highly intuitive eliminates need for extensive training * Simple drag and drop functionality for managing display wall content * Preview individual content Sources or multiple complete wall Layouts with GUI window prior to loading onto the display wall • Bi-lingual: English&Spanish language * Touch screen compatible * Windows 7/8 Multi-touch capable allowing deployment to multi-touch desktop screens and other displays • Control Multiple displays or display array from a single GUI • Virtually unlimited number of information windows can be dynamically scaled and placed on the display desktop * Remotely launch Windows-based applications running on network-connected computers • Dynamically scale and place information on the display device * Copy sources from one wall to another * Crop viewable information to show just what is needed • Save layouts of aggregated and compiled information * Preview Layouts and content prior to loading onto a display wall * Save Layouts for multiple displays(i.e.individual walls,panels or desktop monitors) * Snapshot:pixel perfect screenshot of any display content(excluding analog video) * Widgets:calendars,clocks,countdowns,RSS feeds,ticker * Notifications:text displayed on one or more display walls throughout an Activu system. * User defined and programmable preferences for layouts,content windows,adjustment to immediate physical environment(e.g.mechanical desk, lighting) activu.com Page 52 of 77 1IB Collier County Traffic Operations Video Wall Replacement • Application Window-display of a single window only from an Agent source machine running on a Windows OS O Content mirrored in other locations for remote monitoring purposes CC>>.Fe o,att,on Took • Site-to-site synchronous display** O Quick Launch to drag file based sources from the desktop onto other displays where they can be opened and used • Edit screen views of aggregated information and send to other locations and displays O Dynamic whiteboarding across multiple locations with multiple participant color legends,mark up&erase,screen save&print o Up to sixteen(16)color-coded Cursors in collaboration whiteboard sessions • TeamShare allows multiple authorized Access Point Users within a single Activu system to share up to 9 simultaneous network sources, media files and web content on a common virtual collaboration area** • Instant messaging** O Remote KM provides Authorized Users remote keyboard and mouse functionality to Agent Source computers Optt:i: twxat,res • Activu Mobility-(Not included in this proposal)-Activu Mobility allows command center and other mission critical visual information to be securely viewed in the field on Smartphones, Tablet systems and other mobile devices.Field personnel with smartphone cameras can also capture and send photos and full motion video to the command center, or elsewhere,for display,analysis and/or archiving. Extending control of the control room to the mobile user,Activu Mobility provides access to"scenarios"that can be specifically designed to allow on-the-go management of your control room information environment.Using native apps for iOS and Android,and a secure web interface for other web-enabled devices,Mobility also offers dedicated shared displays,available to view in the control room and on mobile users devices,providing the ability to properly share information to field personnel without disturbing control room users and content.** • Activu Record/Playback-(Not included in this proposal)enables the recording and playback of individual Windows computer sources,or the entire display wall for off-line analysis. Playback provides a perfect representation of the original information at full resolution, with pause and fast forward,running date and time stamp. Playback is also capable of displaying the recorded information on display walls or other devices of differing dimensions and resolution, or on a single screen. ** This feature is suited for recording visual information from data sources.As network- based software,it does not record analog video sources. This feature does not record analog or streaming video sources,such as Cable/Satellite TV, VCR, DVD and VTC. • Activu Monitoring Server(AMS)-(Not included in this proposal)an Administrative tool that provides Self-monitoring and reporting of Activu system components, with email notifications,SNMP trap messages and detailed logs ** - Ability to monitor multiple Activu systems,Activu Agents and Activu Gateways - Remote stop and start of Activu components(except Access Point) - Reports via SMS and e Mail alerts - Runs as a Service allowing the AMS host workstation of server to be logged out - AMS Admin GUI provides user friendly administrative interface activu.com Page 53 of 77 R � Collier County Traffic Operations Video Wall Replacement I. Appendix 3: Proposed Solution Design and Description This description is included to provide details of the services and products offered in this proposal. Introduction Based on our review of the Collier County RFP documents,Activu Corporation is proposing a turnkey Activu visualization and collaboration solution for the Traffic Operations Video Wall Replacement project, plus the required network enhancements. The Activu team will design,provide,install, integrate and test the proposed solution.Operator training and manuals will be provided on-site for Collier County personnel. This section primarily describes the capabilities and hardware included in the Option 1 solution. Later in this section we explain the differences offered in the Option 2 solution. Video Wall System Description The video wall solution includes a video wall in the TMC,plus a small video wall in the EOC.The Activu system will provide graphic output these System Displays and dynamic control capabilities for Collier County personnel in each location. S v,,tem Activu will provide and install one display wall in the Traffic Management Center(TMC)made up of a tiled array of eighteen(18)Planar Clarity Matrix MX55HDU,1920 x 1080 resolution 55", LCD displays, These will be installed in three sections,as follows: • Four(4)wide x three(3)high configuration in the center(Front View) • One(1)wide x three(3)high configuration on the right side(Side Panel) • One(1)wide x three(3)high configuration on the left side(Side Panel) The LCD arrays will be wall mounted using Planar Easy Axis wall mounting system. Distributed power and electronics modules are remotely mounted in an equipment rack,removing heat and potential points of failure from the LCD itself.These rack mounted remote modules will be centrally located,simplifying installation,supporting infrastructure(power),and servicing. (Please note—a different model Planar Clarity Matrix LCD is included with Option 2) • - - •- - Manufacturer's Specifications are attached in Appendix 8 of the Proposal XzilE r >y<k.tz D,s.aS £ „Y)h{on0 r . I. $2(.0 i z; Collier County will disassemble and dispose of the existing video wall equipment in the TMC and server room racks. The County will also tear down and remove the existing faux wall which currently surrounds the video wall,then provide any patch and repair work required as a result. During our visit to the TMC,Activu's engineer determined that the existing electrical service in the Server Room was not adequate to support the new system. Activu therefore has included the services of a local electrical contractor to install six(6)new 15 amp circuits in the existing electrical panel and three(3)quad boxes on flexible whips under the equipment rack location activu.com Page 54 of 77 1 1 8 Collier County Traffic Operations Video Wall Replacement ;,....i ,:,:,,,pozola,,o.v7,040..nstt4alvA:Ntow-„ Proposed System Diagram Collier County TMC. Fist,visUAL liarlarytithr ,TMC. '',...-.......IAN.i...; iiiiiht Activu Access Point{API:Software module ' that provides Graphical User Interface for , jEiot :-------7,4440.,p0„wit imp( :p6eZcoercsi soett tils)rtii;Livuo5ri:it:i=er irn,ivt:gfaeso III j 1K3 55" ; 4s3 55'"LCDlita i .56 i I ' ' - . „ Encoder.fir/eluded 61 Damon I onlit LCD I 1. 1 LCD ; I •' :Provides image trartsMission to Outside i / ' Agencies.Four(4)provided Additional di i "Encoders can Ian added as riftdtod. .. i Astivu Advanced Agent OM Software module Astivu Display Server!DM: Primary Image Generating ,, - , , i that provides tie capability to capture and in,a,A, transport a host machine's desktop%orients) ' Server Provides wage kip i.. 'Ie., •, ;acroo the network fpr displagfriontml by the rendering with the capability to 414-2.1f -' , ' 77 i Activu SYstem.Fee(SI orOvidedi drive multiple display channel, I 41141)0' '' 414 ' . , - Dedicated Inputs Ari,'Ivu Advanced Agent .."" ,CAN,VTC,Guest PC's,etc, , " I CAA1 1 CATV(2)OFE Provided l 1 i DYE/AGES/21MM(0)Provider) LP141V'' 1 .. . Actissi Decoder Senior IADEC): : Provides,image rendering for multiple IF Video Cameras. i ,42"4 i ' Three(2)provided.Additional ' decoder servers can on added goc Future Displays 12 S,nhtlta4eslos IMP 1 aL needed. Streams Reouested ; 40- Malys!System Manaires lASMI: Printery Software Suite host . , provides avera(Software ' 4,1, ,, , module communications, i a 0,'),,.,_J..... ,L,.....„ ... .,. g, - .. resource management,frnage ' invitipieking,and te111.113L : . Arnim Malloy Server.10Sli .. „ „.... . . .... Small farm factor',mist! Generating PC.Provides,image LEGEND rendering with the capability to drive up to Two display C Ethernet charmers. Video — ®. —) Audio System Not Slew) • . activu.corn Page 55 of 77 ( )9 • i ,.4 , i Collier County Traffic Operations Video Wall Replacement Activu Display functionality-Display Controller The Activu visualization and collaboration solution will include a Display Wall Controller comprised of appropriate image Activu Display Servers,and a Activu System Manager Server. Two(2)Activu Display Servers will provide graphic output to the LCD video wall arrays as follows: One(1)Activu Display Server will output to the eighteen(18)LCD video wall at the TMC 4 One(1)Activu Display Server will output to the two(2)LCD video wall at the EOC future wall displays It will be driven by the Activu Enterprise Software Suite(AESS)that enables visual information to be accessed,controlled(used)and displayed on the cube array.Complete information about the AESS is contained in the Appendix 2 Activu Product. L1;',Ji,.,a'€ €.) ,,Er 1101 MK i.toc'o?'1on One(1)Activu System Manager Server will be provided by Activu. This high end,off-the-shelf server will be configured according to Activu specifications,as follows: • HP model DL-360 G9* • Dual Ten Core Xeon processors • Redundant power supplies • RAID 1 drives • Windows OS (Please note—a different computer is included with Option 2) This computer will also have a multi-port serial adaptor card installed that will allow for RS-232 communication with peripheral controllable devices.Supporting peripheral equipment consisting of a rack-mounted keyboard,touch pad mouse and a 19-inch rack-mounted monitor complete this workstation configuration as the Master User Station.The Activu System Suite,which is loaded on the Activu System Manager Server,will integrate into the User's network and will communicate with the Activu Display Servers via the Customer's Gigabit Ethernet Connection. One(1)Activu Display Server will be supplied by Activu to provide graphical display on the TMC Video Wall. This high end,off-the-shelf servers will be configured according to Activu specifications,as follows: • HP model DL-360 G9* • Dual Ten-Core Xeon processors • 1 Rack Unit(RU) • Redundant power supplies • RAID 1 drives • DataPath Express-11 PCIe video expansion chassis;4RU • Windows OS (Please note—a different computer is included with Option 2) The HP server is connected via high speed bus to a video expansion chassis.Quad-channel graphic output cards will be installed in the video expansion chassis,forming the output display array. The Activu Display Server will be configured with the appropriate number of output cards to complete the array,as specified. Each output channel is capable of resolutions up to 1920x1200 and will be optimized to the display parameters of the LCD Displays. The Activu Display Server outputs provide signals to a dedicated input in the Planar LCD display electronics module.The Activu Display Server application loaded onto the Activu Display Server will integrate into the User's network and will communicate with the Activu System Manager Server via the Customer's Gigabit Ethernet Connection. Both the Activu System Manager Server and the Activu Display Server computers will be viewable at the Master User Station via a KVM switch. This enables easy access to both computers from a convenient(user defined)location in the control room. activu.com Page 56 of 77 C . 4 „ :v Collier County Traffic Operations Video Wall Replacement Em,ercerrcy Operations Center tE"OcJ One(1)dedicated a Small Form Factor(SFF)workstation will function as the Activu Display Server in the EOC, : : - - .: :. .. . -- - ! :' : . This high end,off- the-shelf workstation will be configured according to Activu specifications,as follows: • Intel Core i7 Quad Core processor • SATA III Internal SSD • Windows OS One(1)spare Super Microcomputer configured as a backup Activu System Manager Server (ASM)will be stored at the EOC(This is included in Option 1 only).This system will normally function as an extension of the TMC system, managed by the ASM at the TMC.The cold standby computer configured as an Activu System Manager Server is provided to run the local system at the EOC as a standalone system in the event that network connectivity is lost between the TMC and the EOC.When activated,the system will start from a database that is stored on a local NAS storage device and synchronized regularly with the TMC system. This high end,off-the-shelf workstation will be configured according to Activu specifications,as follows: • Intel Core i7 Quad Core processor • Redundant power supplies • SATA Ill Internal SSD • Windows OS Supporting peripheral equipment consisting of a rack-mounted keyboard,touch pad mouse and a 19-inch rack-mounted monitor complete this workstation configuration as the Master User Station. *Please note that due to rapid product evolution in the major brand server market,models and specifications are subject to change,based on availability at the time of purchase Source and Display Content Description Apolicatrons running on the Active Display Server Most Windows-compatible applications, may be run directly on the Activu Display Server,and these can be accessed,displayed and controlled by an authorized operator at the Activu Master User Station or Access Point. Typical Application sources include Database,and Process 1 Management programs Although no Application type sources have been identified in the requirements,these can be run where applicable. T'-lftav<4<cd Ccrrip,4tc:r Sources Visual information is accessed from applications running on either workstations or servers located in the Customer's network. When configured with an Activu Agent,these networked data sources can be displayed and controlled on any authorized display device(e.g. LCD panels, desktop monitors, laptops). Activu Agent supports most industry standard Operating Systems(OS)such as Windows, Linux/Unix and OS-X. OpenGL and DirectX applications requiring direct graphic accelerator hardware are supported,with some display performance limitations related to fast moving images. In instances where the application uses an unsupported OS and/or DirectDraw or where continuous highly animated graphic content is required,these sources should use an alternative connection method in which the sources can be connected to the Activu system via optional video capture inputs(for display only,not control).Similarly,streaming video applications should not be transported via the Activu agent, but via alternative method described below(see Streaming Video Sources). actiVu.com Page 57 of 77 5x Collier County Traffic Operations Video Wall Replacement Five(5)Activu Agent software licenses are included with this proposal,so that up to five(5) network connected computer sources can be displayed simultaneously. Using a concurrent licensing model,the Agent can be installed on as many Windows source computers as desired, and you are only required to purchase enough licenses to support a predetermined maximum. Wei)A piiciit o. c Most web applications may be run directly on the Activu Display Server,selected as web application sources from the Activu GUI source list. Alternatively,they may be run on dedicated PCs that connect to the Activu system over a network via the Activu Agent. Certain web applications may be sufficiently resource intensive to be too much for a single system to run many independent instances,and as a result,optimal performance may be achieved by running some of these applications on one or more dedicated PCs. Note:Web applications may require user log-in when launched,which is a function of the web application itself(not of Activu).If the Customer desires automated logging functionality,Activu can provide a separate quote to assist with this process. H,,.;-: :Resolution Video;iiiources via RDH,Mil and t,v r,prr,rrEt Vide()Elr aphv DutS7Ga Guest computers, HDTV(CATV tuner, BluRay,etc.)or other high resolution video sources(not connected via an Activu Agent to the network)can be connected to the system and displayed via their HDMI, DVI or RGB output. Authorized operators can select and position each source but these sources cannot be remotely controlled by other users. Output signals connect to the optional video capture PCI cards installed in the Activu Display Servers for the TMC system.This high resolution video capture capability enables users to distribute video sources to the displays directly connected to that Activu Display Server.The system is configured will have the following video inputs available: • Four(4)inputs for High Definition sources(up to 1920 x 1200 resolution each) Notes:1)Activu may connect the HD video(BluRay and tuner)sources via analog RGBHV video connection to the Activu Display Server. 2)This capability is not provided for the EOC system. Streaming video(e.g. H.264,MPEG-2, MPEG-4 and M-JPEG),displayed within scalable windows on the TMC video wall,are decoded within dedicated Decoding Servers using the Activu Decoder Server software.This system delivers decoded video images to the Activu Display Server,where they are displayed individually. The powerful and flexible nature of this system allows for simultaneous display of streams of various resolutions. With three(3)Decoder Servers,the proposed TMC system can display up to seventy two (72)720P resolution IP streams(incoming resolution),scaled down to display at the screen resolution with 4 windows per LCD screen(or 960 x 540 pixels each). Three(3)dedicated Decoder Servers are provided. Each of these high end,off-the-shelf workstations will be configured according to Activu specifications,as follows: • Dell R7910 Workstation* • Dual Ten-Core Xeon processors • Redundant power supplies • RAID 1 drives • Windows OS High performance graphic output cards are installed in the Decoder Servers,forming the output display array which provides graphic display of the video streams to the Activu Display Server. activu.com Page 58 of 77 Collier County Traffic Operations Video Wall Replacement •s rte; ,,,., For the EOC video IP video streams are decoded within the Activu Display Server workstation itself,with no external decoder required. In this case approximately four(4)to six(6)720P streams can be displayed across the two(2)LCD panels. Bosch and Cohu cameras listed in the RFP have been successfully integrated with Activu systems in the past. It others are required as well,Activu may require support from the County to test prior to implementation. (Notes:1.If a larger number of streams must be displayed simultaneously,additional options can be provided at an increased cost—please contact Activu Corp for more details. In the case of IP Video streams[such as camera sources],the streaming content is provided by a third party(i.e.the manufacturer of the encoders,DVR,cameras or camera management system),and the specific properties of that system will have a direct impact on the quantity and quality of streams displayed. 2.If streaming video content is not compatible with VLC or Microsoft Windows Media Player,the Customer must provide the appropriate decoding software and software development kit[SDK], additional Activu integration charges would apply.QuickTime can be displayed by opening the appropriate viewer on the Activu desktop.If proprietary streaming video sources are required for display[not compatible with VLC or Microsoft Windows Media Player),please contact Activu for further information. 3. The quantity of streams listed is estimated,based on controlled testing that may or may not reflect each Customer's conditions. Many conditions,including the window size,image resolution and encoding format of video streams can affect the actual number and performance of streams displayed System Control Control and operation of the visualization and audio system is accomplished by incorporating a dedicated control computer server and supporting peripheral equipment,configured together as the Activu System Manager Server. The Activu System Manager Server computer will be located in the equipment racks, along with the Activu Display Servers and all the other system equipment. Activu Corp has created a Graphical User Interface("GUI")from which the System Operator("Sysop")and any authorized User will be allowed to control assignment of a selected input source(s)and associated sizing and location for viewing on the data/video display arrays. The system has the capability of storing and recalling individual presets,as well as responding to certain external alerts,the scripting of routines and sequences,and creating scheduled events with the Activu application. Users interact with the Activu System Manager Server via an Activu provided Master User Station, consisting of an LCD Panel,along with a keyboard and mouse,located at a predetermined position in the TMC. One(1)Master User Station position will be supplied for the system. Additionally,a rack mounted 19"LCD display with integrated keyboard and mouse on a KVM Extender will be provided for the operation of the system at the equipment rack location. Operators in both the TMC and EOC locations will be able to control the system,via the Activu Access Point software,running on their local PCs. The Activu Access Point(AP)is a client application for Windows-based systems. Its primary function is to allow system users to add and dynamically manage content across Activu- empowered display wall and/or LCD panels. Typically the AP application is installed on(OFE) operator workstations and provides a set of interfaces for interacting with the system. Access to system interfaces,as well as sources and display nodes,is entirely defined by profile.User profiles are created and centrally managed by administrators. Depending on user needs and requirements,custom interfaces can be designed and distributed on the-fly to multiple users on the network. activu.COm Page 59 of 77 Collier County Traffic Operations Video Wall Replacement In operating environments where multiple users will control and use the Display System,the Activu Access Point provides the customer with the ability to customize the way in which individual users or user groups use the system,per their operator login. Any number of users can be granted full or partial control over one or more display components,such as the display wall, or specific sources. GUI design and functionality can be similarly customized and centrally updated at any time. Two(2)Activu Access Point licenses are provided in this proposal,one for the TMC and one for the EOC.These licenses are for concurrent use;therefore,operators on different shifts can have individual logins and user profiles,yet share the same license. Audio The Audio Playback System proposed provides amplification and distribution to two(2)yoke mounted speakers in the TMC(no audio system is proposed for the EOC). Sources for the Audio system include the two(2)OFE CATV tuners. • A Biamp TesiraFORTE AVB Al Digital Signal Processor with twelve(12)audio input and eight (8)audio outputs will distribute audio signal to the supplied audio system. Control is integrated with the Activu system. • The Audio playback system proposed includes one(1)Ashly SRA-2075 40-watt amplifier which provides two channels of audio for local playback via the provided speakers. • Two(2)Tannoy Di5 DC 4.5"self-contained wall mount speakers are provided.The speakers include all hardware for installation including yoke mount. Video Encoders Four(4)outputs from an Activu Display Server in the TMC will be connected to IP video encoders enabling transmission of Activu content to viewers at outside agencies.(This is included in Option 1 only) Network Switching The County will provide an appropriate network switch to support operation of the proposed Activu System Equipment Racks The Activu supplied servers,display components,and all additional system equipment,except for displays and OFE workstations,will be mounted in one(1)standard 19"electronic equipment rack at the TMC location. At the EOC location,Activu assumes that space will be provided in an appropriate,existing OFE equipment rack. Activu assumes that a Customer provided(building wide)UPS will provide power backup for the equipment mounted in the Activu equipment racks at the TMC and the EOC. activu.com Page 60 of 77 s ue iJ Collier County Traffic Operations Video Wall Replacement Compliance with RH'Specifications As indicated earlier in this proposal,Activu is proposing a solution which is functionally compliant providing the core functionality required,and a platform that can be built upon in the future. The list below identifies RFP requirements that are not met by either of the options presented.The primary reason is that some listed features listed are common features of Video Management Systems (VMS),which is a different technology than the video wall system required,and that after clarification from Collier County,was determined to not be required.The VMS features however,remained in the RFP, so we are identifying them here. Required Compliance Notes Video Wall System RFP Attachment 9, D, 1 Alternate -Activu is not Activu is supplying video Media Server to allow access to providing a Media Server to encoders(in Option 1)to provide video feeds by outside agencies allow access to video feeds by this function. Please note that a outside agencies media server capability is typically provided as part of a Video Management System (VMS),which is not required in this scope RFP Attachment 9, F (pg 36)— Alternate-Activu is not Activu is supplying video Media Server to allow access to providing a Media Server to encoders(in Option 1)to provide video feeds by outside agencies allow access to video feeds by this function. Please note that a outside agencies.Video media server capability is encoders are provided for this typically provided as part of a function. Video Management System (VMS),which is not required in this scope RFP Attachment 9, F (pg 36)— Not compliant Central camera control is a typical software is used for CCTV VMS feature,which is not camera control required in this scope Minimum Technical Partially compliant—Activu will Standard documentation Requirements, 1.2 provide our standard including drawings will meet your Documentation Requirements documentation set which we needs. provide to our customers(see Documentation on page 45) including as-built drawings. activu.com Page 61 of 77 .1 1L-3 u Collier County Traffic Operations Video Wall Replacement Network Improvernentr: Activu's partner, PCS will provide the following network improvements for the County: switches in locations specified with minimum downtime as possible per current network egy.. Firewall • Configure new Cisco ASA5505 Computer Firewall per Traffic Operations requirements and approval and install at TMC. Network Masaagemeat Server h,acware/software: • Configure and install/integrate new Network Management Server hardware/software with sufficient license to monitor minimum of 1024 devices with room for growth.This includes only Network Discovery of existing devices on the network at time of installation. NMS background GUI map will be submitted to County project manager for approval.Automated Network Discovery will be used via ping protocol to populate data. Device UP/DOWN will be displayed for monitoring The Network Management Server For Solarwinds Network Performance Monitor(NPM)will be configured as follows: o HP ProLiant DL380 Gen9 2U RAM 8 GB o Microsoft Windows 2012 R2 64-Bit DVD o HP Redundant Power Supply b° orkstaticros • Initial setup and installation of four(4)separate HP 22405 workstations(w/32GB RAM, 1 TB Hard Drive, NVIDIA GeForce GT 730 2GB PCIe x8 Graphics Card),and twelve(12) HP Z27 27" monitors(3 per workstation);two(2)at the TMC and two(2)at the EOC.Complete integration into the TMC network by connecting to existing network devices.The Collier County's IT will provide anti-virus or management software. Network Management software will be browser based. Final integration&testing of installed project network devices with the County TMC,ATMS,and ITS communications networks will be performed. virtu:ai tv=ae.:lur�._. Precision Contracting Services(PCS)will furnish, install,and populate/configure a new Network Management Server to monitor and manage existing network devices.The server is sized according to the NMS software manufacturer's minimum recommendations. In addition,this new NMS server will be provided with XenCenter hypervisor software installed.This server will allow for the possible future virtualization of existing network servers with a clear understanding of all parties that each migration of a physical server to virtual machine will entail additional costs.Those costs may include but are not limited to additional hard drive storage in the form of Network attached Storage(NAS), Microsoft or other software licensing,and technical labor charges for migration activities. Services Remaining network technician time to be applied for the following activities • Analyze current Data Center Network Switches ONLY(2 Ea)and recommend any optimization configurations. • Provide Guidance/Recommendations for Migration Of Traffic Management From Current IP Schema To New IP Schematic(10.129.32-49.x To 10.131.0.0/16) r, Provide Guidance for Migration from Unicast To Multicast Note:Network technician services not to exceed 15 days without prior client approval activu.com Page 62 of 77 I Collier County Traffic Operations Video Wall Replacement Proposed Option#2.System Activu is offering Option 2 as a less costly solution which,though not compliant with all of the RFP specifications,is functionality compliant with the County's stated intentions and will better meet the project budget. The video wall system uses different computers and LCD displays which are commonly used in control room applications,and deploys a different version of the Activu software suite with a reduced feature set. Additionally,this option eliminates the backup Activu system manager at the EOC and the additional video outputs to video encoders to share content with outside agencies. There are two important things to keep in mind,when considering this alternate solution. First that upon further consultation,Activu can change the specific items that we are proposing here, based on the County's operational and budget needs. For example,the higher brightness displays in primary offering can be purchased,along with the lower cost computers,etc. Second is that Activu is modular and upgradable in the future,so the Option 2 solution can be selected to meet the budget,with the intention adding or upgrading components later on,as operational needs evolve. We fully expect that if selected,the County and the Activu team will review the overall offering,with all options,and configure a solution which best suits the County's needs,whether or not that looks exactly like the alternate package that we are proposing. System Component Primary Activu Alternate Solution Notes Solution Activu Display Server HP Proliant DL 360 Activu Video wall RFP specifies HP, Dell Server with expansion processor or IBM that we chassis included in the base proposal.The Activu Activu System Manger HP Proliant DL 360 Activu Workstation processor provides all Server Server the same capabilities at a lower cost TMC Control Room Planar Clarity Matrix Planar Clarity Matrix LX55HDU maintains Displays MX55HDU,800 nit LX55HDU,500 nit basis of design at lower brightness brightness cost. Activu Software Activu Enterprise Activu Foundation Some advanced Software Suite Software Suite features not available including collaboration (see Appendix 2 Activu Product section) Additional Outputs to Included Not Included video encoders to share content with outside agencies Backup Activu System Included Not included Operations at the EOC Manager at the EOC require functioning system at the TMC and network connectivity between sites activu.com Page 63 of 77 Collier County Traffic Operations Video Wall Replacement Network Switch Cisco 3850 Hub Switch Brocade ICX7450-32ZP with Axiom Optics Hub Switch Video Wail Conti oilers In Option 1,Activu Corporation has provided HP brand servers to run the Activu software,manage our systems and provide graphic output to the displays.While arguably these more robust computers may be the best option available,they are more costly and powerful than video wall processor solutions available from our competitors. In Option 2 Activu Display Server and Activu System Manager workstations are proven,industrial workstations that are well suited for the control room environment.These are offered as a lower price solution and are comparable to computers(video wall processor)that you will see offered by other manufacturers/integrators. Activu is proposing a lower cost Planar LCD display option for the TMC.which provides a slightly lower light output than the standard,while still offering off board electronics,a redundant power supply and are suitable for control room environments. Aciwu Foundation software Siute Activu's lower price Foundation software suite is offered. It provides the core Activu functionality such as video wall control and management,and the Activu Agent. Some advanced features are not available such as Integration with 3rd party applications,Activu Teamshare, User based access rights,Optional Mobility, Monitoring Server and Record and Playback. The County can decide to upgrade to the fully featured Activu software suite in the future,if desired.(see Appendix 2 Activu Product section,Software Features, starting on page 51) Ahlo,,o,k switches As listed in the pricing submittal, Brocade ICX745 hub switches are provided in place of the specified Cisco hub switches.These provide similar function at a reduced price. activu.com Page 64 of 77 13 Collier County Traffic Operations Video Wall Replacement 1 1 Appendix 4: Proposal Notes, Software License and Assumptions Proposal Notes Payment terms are as follows: Progress payments will be made based on monthly invoicing for work performed,including equipment received at the Activu facility/designated warehouse. Price Quotes are valid for 180 days Payment is due Net 30 days from invoice All materials and work to be performed shall be subject to mutually agreeable terms and conditions,based on the RFP documents All hardware is FOB destination Activu software license purchases are one-time charges(no annual renewal required) Our pricing proposal is based on a firm-fixed price. Any changes requested may affect the price. Delays in the installation schedule due to reasons outside of Activu's responsibility,such as customer initiated delays,site conditions(network,power or facility readiness,unforeseen mission orientated circumstances,unavailable facility escorts),construction or other contractor activity,may require Activu to provide additional labor and to adjust the installation schedule accordingly.Additional labor,travel expenses and/or shipping and handling charges may apply. Activu reserves the right to revoke or deactivate the software license if payment for the proposed system is late beyond 6 months from the delivery of license device(Dongle) Activu will confirm with the Customer that the system is ready for the SAT,per the date indicated in the Activu project schedule.If the SAT or any portion of the work proposed is delayed by the Customer by more than 30 days beyond the originally scheduled date,and this is preventing project closeout and final payment,project closeout will proceed and Activu will invoice for the final payment.The outstanding portion of the work that was delayed by the Customer will then be completed as a punch list item at the earliest opportunity for the Customer and Activu. The proposed price does not include any state and local sales taxes that may apply. Should a sale be deemed to be taxable,the appropriate sales tax will be billed separately and will be in addition to the amount proposed here. Further,sales tax will be charged in all cases where proper documentation of exemption from sales tax is not provided. Additionally,sales tax will not be charged to any customer domiciled in any state where Activu is not licensed to collect sales tax.In this instance the customer or re-seller will be responsible for remittance of its own applicable use tax. Software End User License Agreement All software and firmware is subject to license and is not sold Activu software is licensed directly or through a third party to the End User. Use of all Activu software is subject to your agreement with the terms and conditions of Activu's end user license agreement(EULA).This agreement is accessible through the Activu software System Information screen and at http://www.activu.com/eula. By installing,copying,or using the Software you are demonstrating your agreement to be bound by the terms of the EULA. If you do not agree to all of such terms,you are not authorized to install copy or use such software in any respect. Key Project Assumptions The purpose of this section is to clarify with you in writing,our expectations based on thirty three years of experience managing video wall implementation projects. Some of these may or may not be relevant to your project,as it is a comprehensive list based on that full experience,but it is important that we properly set expectations for this project and the relationship we hope to form with you over time. After reviewing it,we ask that you would notify us if any of these are not agreed to by you. If we are not notified,additional and unexpected work,equipment,or both could arise resulting in unplanned costs to you. I) !:•oet;i<al .. The existing Video wall equipment will be disassembled by Activu and turned over to the County to be disposed of as it sees fit. Integration of the video wall system with the existing ATMS(or other applications)means proving the ability to display this application on the displays within the proposed system. Page activu.com 65 of 77 Collier County Traffic Operations Video Wall Replacement I The proposed upgrade work with result in the existing system being down for a yet to be determined period of time.The Customer will work with Activu to identify a mutually agreeable period of time where the system can be down in order to perform the work required for this project. d As the system design includes Activu Display Servers and other system elements installed in the EOC that are managed by the Activu System Manager Server located at the TMC site,Activu assumes that appropriate,stable and consistent network connectivity between the two sites(TMC and EOC)is provided by the Customer. o Under the standard FDOT warranty requirement,"commence repair"for the proposed software based system includes remote troubleshooting for software or other operational issues. • During the Subsystem and 30 day Operational Test,minor failures,such as computer re-boot,will not constitute a system failure which triggers restarting the test. • Any and all equipment or services required by the customer that are not described within this proposal will be supplied by others. The proposed system provides the functionality described in this proposal. Functionality that is not expressly mentioned in this proposal cannot be presumed. Please contact Activu Corporation with any questions about specific functionality of the proposed system. The proposed work for Customer is tax exempt and the Custom will provide a certificate accordingly. d. There is no requirement to utilize Union or other third party labor to perform the work proposed for this project. Where actual calendar dates may be proposed as part of a proposed project schedule,any delay in the project start(typically PO date)will result in delay to the project completion date. Customer will provide a clean,safe working environment,including the conditions and floor space necessary for this project,as identified by the Activu Project Manager Activu is not responsible for any modifications to the building whatsoever,including but not limited to floor tiles,wall openings,etc.unless proposed by Activu and agreed to by Customer in the Statement of Work. Customer will identify floor locations for all components,connections and equipment. o Customer will provide furniture/cabinets/wall cutouts/supports,if required. 0. Customer will provide for any unique site-specific requirements(i.e.,cabling requirements, telecommunications connections,router connectivity etc.). Access to the site and rooms will be granted during normal business hours or otherwise agreed to times. The Customer or others will provide UPS backup for the servers and other equipment provided and installed in the Activu equipment rack. • The Customer will provide an environment for the Activu supplied equipment that meets the operating requirements for the equipment,as stated by the original manufacturer's specifications;including Electrical Power,Ambient Temperature,Ambient Relative Humidity,airflow,and dust,etc.Conditions outside of these parameters can damage the provided equipment. 9 i [ tez atio €ithe€ / F irr, eci Ec irs:>rri,w'r t: Any third-party or customer-supplied equipment not supplied by Activu that will interface with the Activu system must be supplied to Activu for integration and testing prior to the Activu Factory Acceptance Test(FAT),unless otherwise specified and agreed to in writing. Activu does not guarantee successful integration with third party equipment or systems that have not been tested and approved in advance. Any additional work required to integrate untested equipment into the Activu system is outside the scope of this project. • All source signals from any customer or third party supplied video(including cameras),audio or RGB sources will be brought,via appropriate customer supplied,installed and terminated cables,to the location of the Activu equipment rack. All source signals must conform to the appropriate signal standards and parameters(e.g.VESA for computer graphics sources;SMPTE for analog video sources) at the point of connection to the Activu rack. activu.COPYI Page 66 of 77 Collier County Traffic Operations Video Wall Replacement - �) 4"7F ,,g4 Activu integration with customer-owned third party software platforms may not preclude the need for the customer to purchase additional licenses allowing Activu access to network cameras,VMS servers, network video recorders,and potentially other system elements. It is the responsibility of the customer to ensure that all licenses for their systems are sufficient to support the proposed Activu installation. The Customer is solely responsible for service restrictions and/or charges associated with local cable TV,satellite,internet or other similar service providers. 0. Third party vendors working with the Customer must provide all software(i.e.SDK),hardware(i.e. routers,switchers etc.)and technical support in order to integrate their products into the Activu system for display on the Activu display wall. Any additional costs to achieve this goal will be the responsibility of the Customer and will result in a change order to this original order. All existing owner or other furnished hardware that will be utilized as part of the project or integrated with the Activu system,must be available at the time of system installation,and in good working order. Any such equipment that is found not to be in good working order must be repaired or replaced(at the expense of the owner or others)in order for the proposed system to function as described.Any impact on schedule and/or work required as a result of equipment unavailability may result in additional charges to the purchaser. Access to all network and source applications must be available and functioning properly before installation. The Customer's IT network must be configured and maintained to support bandwidth requirements and quality of service to video distribution.Minimum 1Gb network recommended Activu Corp reserves the right to charge the Customer for additional services and expenses required to address issues related to Operating Systems or applications that are not supported by the original software manufacturer(for example Microsoft no longer supports Windows NT). All required content that is available via the Customer's network will be available via the same Customer's network that the Activu system is connected to.Any required bridging or other method to make content available on the proper network is the responsibility of the Customer. Whenever future major upgrades are undertaken by Customer to software running on the Activu system,Activu will be consulted to validate proper operation of the Activu system. A;:tivk<Sar;;',t,ri So't . r'e and Hsi dw.t� All hardware is COTS(commercial off the shelf)and generally major brand.Future upgrades to the system,e.g.to new operating system(OS)or Activu versions,may be limited by the availability of compatible manufacturer supplied firmware or software. It is understood that Activu Corp owns and retains all rights to its'developed software. This includes any customizations preformed for the Customer. The Activu system is purpose-designed and configured to provide functionality and control of the visualization system. The Customer will notify Activu of any additional application that is intended to run directly on any Activu supplied server or workstation. Additional Customer supplied software applications may be successfully loaded and run on the Activu supplied servers;however,some applications such as network monitoring,remote access,or anti-virus(and others)may be incompatible with the Activu software and should not be loaded on the Activu supplied servers without prior consultation with Activu. 61 The successful completion of the proposal effort depends on the full commitment and participation of the Customer's personnel. The responsibilities listed in this section are to be provided at no charge to Activu. The Customer will make available to Activu the appropriate personnel necessary for the completion of the system during the installation period. This will be discussed prior to system installation. Prior to commencement of services,the Customer will designate a Customer Project Manager,to whom all Activu communications may be addressed and who has the authority to act for the Customer in all aspects of these services. The Customer Project Manager will have the authority to make decisions,authorize modification using a Change Authorization,and will be the primary focal point for communications with the Activu Project Manager. activu.com Page 67 of 77 o 4 Collier County Traffic Operations Video Wall Replacement The Customer will perform the role of System Administrator for this solution/system The Customer shall provide and assume responsibility and pay all costs,expenses and fees as incurred for the following: a. Any and all infrastructure reasonably required for the installation of the data/video wall and the associated equipment as specified by Activu,including,but not limited to: 1. Conduits,cable pathways,through-floor wire chases; 2. Interior space design,particularly taking into account weight loads; 3. Power mains and electrical distribution with appropriate isolation,conditioning and filtering; 4. HVAC design,installation and balancing at the site,and any and all necessary regulatory requirements and approvals by governing agencies. 5. Appropriate lighting 6. Appropriately re-enforced walls or ceilings to support the installation of any wall or ceiling mounted equipment. • Provided shift requirements or time of day when Activu personnel can perform the installation. A staging area for the equipment prior to the installation. d Badge access and/or escorts for Activu individuals. • Confirm that safety,security,and procedural requirements are followed during installation. • Any additional communication links required. g Internet Protocol(IP)addresses,and access to a network administrator during a pre-determined period of the installation. Provide Activu with architectural and engineering documentation necessary for planning and execution of the System,as available. Assume liability of all equipment and materials upon receipt at Job Site,unless received directly by Activu's personnel. Access to freight elevators and loading docks,if applicable,during extended working hours,if required. Arrange for access to the facility during non-business hours at various phases of the on-site installation period to insure timely completion. Such arrangements to be coordinated with the Activu staff on site at that time. Coordinate the necessary time schedule with Activu to accommodate a nine hour work day for Activu technicians prior to installation commencement. All cable trays,lighting,HVAC and electrical work will be complete and all floor and wall coverings and finishes shall be complete or if not shall not impede Activu's ability to install its system in a timely manner. Any union trades or other mandated or required third party labor. System installation site shall be free of any encumbrances such as other Trades and construction materials during System installation,to enable efficient and timely installation. It is understood that any such encumbrances may impact on the installation schedule and budget resulting in changes to same,and that Owner shall be responsible for any costs,expenses and fees involved with such changes. Obtain and secure the services of any trade or professional experts,including,but not limited to, architects and consulting and professional engineers,necessary to ensure that the structural design takes into consideration any environmental conditions such as ambient lighting,reflections,heat loads, electrical requirements,seismic considerations etc. q Provide any and all completed assemblies,racks,enclosures,infrastructure,data and audio/video signal feeds etc.,necessary for system integration that are not included into the Activu supplied equipment rack,however noted in the specification. o The Customer will be responsible for the establishment of the procedures to provide physical site security for the hardware and software systems and their elements. activu.com Page 68 of 77 VD Collier County Traffic Operations Video Wall Replacement It will also be the Customer's responsibilities to implement any procedure necessary to safeguard the integrity and security of software and data used in this project from access by unauthorized persons. The content of any data file,the selection and implementation of controls on its access and use,and the security of stored data are the responsibility of the Customer. a;1'.i,Regulations;s;and Statue', The Customer is responsible for the identification and interpretation of any applicable laws,regulations,and statues that affect the Customer application systems and programs. It is the responsibility of the Customer to assure that the systems and programs meet the requirements of those laws. E.f t A<,;i>=.=_sic<: 3lazardous Waste,and Pollutants The detection or removal of asbestos,lead paint,hazardous waste,or other pollutants is not included in this Statement of Work. The Customer represents,and Activu relies upon this representation,that a diligent and thorough program of investigation,detection,and abatement or removal of asbestos,hazardous waste,or other pollutants has been completed with regard to the site and all structures thereon,and that the same are"clean"and in compliance with all applicable standards. If asbestos,hazardous waste,or other pollutants are uncovered during the course of Work,then the Customer will be responsible for such asbestos,hazardous waste,or other pollutants. The Customer will be responsible for any testing and for corresponding with appropriate government authorities. The Customer shall provide to Activu all applicable payment for use of space,utilities and facilities at Activu Corporation from completion of the FAT and delivery to the Job Site if that time period exceeds the schedule agreed by both Activu and Customer,due to Customer constraints. The Customer shall not be responsible for expenses directly incurred by Activu due to its own errors and omissions. activu.com Page 69 of 77 Collier County Traffic Operations Video Wall Replacement Appendix 5: Warranty & Support Plans Activu installation Warranty Activu Corporation warrants that,as of the date of Substantial Completion,operational usage or the System Acceptance Test(SAT),whichever comes first,and for a period of ninety(90)days thereafter ("Installation Warranty Period"),the System as an integrated and implemented design will perform in accordance with the system specification. During this Installation Warranty Period,Activu will either repair or replace any defective components and rectify any integration issues without additional cost to the Purchaser,including any required on-site visits,as determined by Activu Corp. However,Activu reserves the right to charge back to the Purchaser and the Purchaser agrees to pay for labor,travel and other out of pocket expenses and repair costs for problems resulting from user error,misuse,abuse or damage to the system or its components.Activu warranties for the supplied components do not cover outbound shipping. War ;'eraair Activu shall dispatch on site trouble shooting response for emergency situations(as mutually determined by Activu and Collier County)if phone and remote access(if available)trouble shooting processes are unsuccessful,and necessary replacement parts are available. Activu's technical support staff is experienced in troubleshooting and servicing Activu systems and as we are the software developer,we have direct access to Activu programmers who will assist if a service issue is escalated. Following the 90 day Installation Warranty,Activu will provide on-site repair services on a time and materials basis. (Where not provided under a manufacturer's warranty) Manufacturer's Warranty In addition to the Activu Installation Warranty,all branded components are covered by their own manufacturers' limited warranties,generally three(3)years for major video wall components(see below) covering parts and in-house labor commencing per the manufacturer's policies(longer warranties are indicated below). Hardware warranties for the supplied components do not cover outbound shipping. HP servers proposed include a 3-year extended manufacturer's warranty. Exxact(Super Micro)SFF workstations proposed include a 3-year extended manufacturer's warranty. DataPath graphics cards proposed include a 3-year standard manufacturer's warranty Planarandd-N€C LCD flat panel monitors proposed include a standard 3-year manufacturer's warranty. HP Workstations(PCS Provided)include 3 Year,4 hour response,24/7 hardware support,On-site Service Notes:1)All warranties and claims relating to use patterns on LCDs such as image retention and ionization are per the manufacturer's recommendations and warranty.Please note that care must be taken,in accordance with manufacturer recommendations, with respect to the risk of image persistence resulting from static content being displayed for an extended period.Image persistence is not covered under warranty by LCD manufacturers since it is not considered a manufacturing defect 2)Manufacturer's warranties begin per the manufacturer's standard warranty(summarized below),not at the time of System Acceptance.Activu will cover equipment repair/replacement for any time between the end of the manufacturer's warranty and the required warranty period indicated in FDOT Standard Specifications Section 682 and 684 respectively. activu.com Page 70 of 77 Collier County Traffic Operations Video Wall Replacement "s,...�1/.z,,,� ev ...;,, Activu Warranty Summary a =Manufacturer's Warranty =Extended Warranty with Customer Support-optional Coverages €Marauiact.arer's Warranty Sys11ern Period Year Year Year Year Year Manufacturer Begins Compouueui: (years) 1 2 3 ' 5 Servers HP/Exxact 3 Upon Delivery • • to Activu Graphics Cards DataPath 3 Upon Delivery # s to Activu LCD Displays Planar/NEC 3 Upon Delivery to Activu ,Activu Support Man Activu holds the mission critical nature of our customer's operation as our primary concern. Activu's "total system"support provides customers the security of knowing their integrated software and hardware system is always operating with integrated tested components for optimized performance and reliability. Activu uses specific COTS hardware that is selected and tested for optimized performance ensuring drivers,bios,operating system,and other components work as a system. Over the lifecycle of the system previously selected system components(hardware,firmware,drivers,and other components)may be update and changed by the manufacturer or retired. Activu qualifies specific revisions and makes changes in component selection after extensive testing and quality reviews.As a result,Activu provides a total system support plan,which ensures over the lifecycle of the system our customers get Activu qualified and tested components for performance and reliability installed by Activu authorized personnel that are trained in the latest installation and commissioning procedures. General Description All Activu system contracts include Silver level support for the first year of operation,beginning at the System Acceptance Test.Customers may opt to upgrade to Gold or Platinum levels at an additional charge,generally prior to contract signing. All customers contracting for an Activu Support program receive free software upgrades. Activu can customize support programs based on customer requirements.For example,customer may elect to contract for more emergency on-site visits or preventive visits. This should be identified at the earliest time possible. 24/7 phone support is standard for Platinum program but can be added to Silver or Gold programs for a fee. vcq Go1Li t'l Ur;11n Unlimited Phone Support(8:30 AM-6:00 PM ET) X X x Activu Services Online Support X X X Software Upgrades x x x Logistical Support X x x Hardware Warranty x x X Travel Expenses Included X X X activu.cOm Page 71 of 77 1 1 Collier County Operations erations Video Wall Replacement B p •,. Scheduled On-site Support X X Emergency On-site Support X X Extended Hardware Warranty X Unlimited 24/7 Phone Support X Glossary of Terms for Support Programs Activu Online Support Allows a customer to report problems or post questions online,as well as track the status of an open case. The online support system automatically alerts the Customer Support Manager of posted issues in order to ensure a timely,accurate response. It also gives the customer access to a knowledge database listing previously posted issues and their resolutions. Software Revisions and Upgrades All customers contracting for an Activu Support and Maintenance Plans have access to new revisions of purchased software free of charge. It is recommended that implementation of software upgrades be only performed by an Activu Technical Specialist.Contact Activu for more information. Logistical Support For warranty repair on equipment,Activu works with vendor partners to obtain replacement parts or repair defective ones,and supply a manufacturer RMA. Shipping of the defective part to Activu or the manufacturer's repair facility is the customer's responsibility. Return shipping costs are covered under the support program. Manufacturer's Hardware Warranty All hardware(unless otherwise noted) is covered by the original manufacturer warranty commencing on the date indicated by each manufacturer. Travel Expenses Included Customer will not be charged for travel expenses for on-site support. Scheduled On-site support Provides a fixed number of visits for each contract based on individual system requirements. These visits are for basic maintenance of the system and are planned at least two weeks in advance. Emergency On-site Support Activu will respond as quickly as possible to emergency maintenance requests.The Gold and Platinum plans provide for the higher travel costs of such necessities as same day flight arrangements. Extended Hardware Warranty Covers all costs of hardware repair or replacement for Activu systems supplied by Activu Corporation. Unlimited 24/7 Phone Support Phone support will be provided 24 hours a day/7 days a week via a dedicated toll-free support number. • activu.com Page 72 of 77 Collier County Traffic Operations Video Wall Replacement Activu Customer Support as proposed The proposed system includes Silver level Activu Customer Support plan for the first year of operation This Service includes: O Phone support during business hours = Web based Database Access • Software updates for new versions and patches(excludes labor to install and configure—if necessary) ® Logistical support for repairs O On-site emergency repair or maintenance services will be billed separately on a time and materials basis. As an option,Activu offers ongoing Maintenance and Support plans for additional years. General information on these options is included above. Pricing and additional information is provided as part of the Activu Schedule of Values document included in Cost of Services to the County(Tab VI)section of this proposal. Please note that if awarded or requested prior to award,Activu is happy to conduct and in-depth review of your support needs and suggest an overall Support and Warranty plan to best suit Collier County's operational and budgetary needs activu.c0m Page 73 of 77 ti) Collier County Traffic Operations Video Wall Replacement va •43,M, Appendix 6: Training & Manuals Trammg and Manuals Activu Corporation will provide its'standard documentation package,and will provide training for the End User's specified users including System Operators&Administrators.Activu has included a typically appropriate number of training hours in the price proposal.The specifics of the training program (schedule,number of students,etc.)can be discussed and modified to suit the needs of the Customer prior to the preparation of a final proposal.Training will be conducted on concurrent days,so it is important for the Customer must coordinate the schedule with Activu to assure that all personnel to be trained are present during the scheduled time. The following manuals are provided in electronic format(PDF)and one(1)printed color copy each: • Activu Operator Guide • Activu Administrator Guide • Activu Quick Start • Activu Scripting Reference • Activu Troubleshooting Guide • Activu Installation Guide for Windows (Additional color manuals can be provided at nominal printing fee.) activu.com PRIVATE&CONFIDENTIAL Page 74 of 77 s :. Collier County Traffic Operations Video Wall Replacement Syllabus-Administrator Training Delivery Method:instructor-led Course Oute vlOw". This course is designed for individuals who are responsible for maintaining an Activu System installation and for managing Sources on Activu-driven Display Devices. This course presents an in-depth discussion of all Activu system components and shows how to create and manage Activu Sources and Devices.The Activu Monitor Server and Advanced Recorder Platform will be introduced and discussed if available. At C.owrs{! Upon completion of this course,students will have in-depth knowledge and understanding of all software/hardware system components that make up a typical Activu installation.Students will also learn how to log in to the Activu ASM Admin and identify its features as well as describe each type of Activu system Resource and/or Device inputs. In this course, participants will acquire the necessary skills to create user accounts and set permission settings such as:access to specific Display Walls or other Display Devices driven by Activu,access to Sources, Recordings,Whiteboard, Layouts and other key functionalities of the Activu System. If available on their system,students will learn to work with and modify the Activu Monitoring Server for troubleshooting Activu system components. vat,st kno.✓.uCee. This course requires a high level understanding of your organizations internal network as well as networking principles and utilities from the TCP/IP suite. Participants should have intermediate to advance knowledge of Windows Server 2008 and Windows 7 operating systems.Before attending this course,it is recommended that students attend and complete the following Activu approved training curriculum: 'ourse, tt ati er Module 1:Activu System Environment- Module 4:Managing Devices,Multiplexers,and ADM's Detailed A. Defining Activu Tours A. The Activu System Software B. Activu Device Managers The Activu System Hardware C. Activu Devices C. System Design Overview ;. Activu Multiplexer Service Activu Advanced Recorders** Module 2:Activu Subsystems and Activu Mobility Content Server** Administrative Interfaces Module 5:Managing Scripts,Layouts and Users A. ASM Interface Overview A. Scripts Activu Subsystems F'!. Layouts ASM Admin C. Users 3. General Settings Module 3:Managing Sources Module 6:Advanced Agent A. Agent Control Panel Overview A. Audio Sources B Access and Restrictions Application Sources C Decoder Server Sources Graphic Sources Module 7:Activu Monitoring Server** Media Sources AMS Client Overview Network Sources Monitoring Activu Components TeamShare Sources C Clustering and Mirroring Overview H. Video RGB/DVI Sources Web Sources XPS Docs activu.com PRIVATE&CONFIDENTIAL Page 75 of 77 i e Collier County Traffic Operations Video Wall Replacement Syllabus-Operator Training Delivery Method:Instructor-led Course Ovei'v ew: This course is designed to provide individuals responsible for Display Wall operations with a high-level understanding of the Activu system design,operating principals,and terminology. In this course,students are instructed on the use of the primary Graphical User Interface(GUI),known as the Activu Remote Control GUI.Students will learn to preview,manipulate,and manage content on Activu driven Display Walls and other Display Devices.Students will also learn to build custom Activu interfaces known as Scenarios,as well as Layouts and Templates. The TeamShare collaborative platform is detailed for advanced operators. At C:.ow s+ C:orrnplotl,n: Upon completion of this course,students will be able to:—Describe the individual system components that make up a typical Activu installation.—Log in to the Activu system using Access Point Application.— Locate,place and manipulate Sources on Activu driven Display Walls and/or LCD panels.—Create and work with Layouts,Templates,Viewscreens,Scenario buttons, Recordings,and Mobility.—Enable and work with the Activu Whiteboard Collaboration tool.—Organize content on Display Walls and/or LCD panels using the Tile and Grid Template commands—Create and manage Activu Scenarios.—Work with Activu TeamShare. Pienss)a d or equivalent mint M3: ,i. This course requires a basic understanding of computers,such as basic mouse and keyboard operations. Participants should have basic skills in navigating the Windows 0/5,such as minimizing/maximizing and browsing through open windows. .0.l1 Sc'i)i.3t. e: Module 1:Activu System Environment Detailed Module 5:Actions Button A. Activu System Software A. Actions Menu and Whiteboard 8. Activu System Hardware C. Working with Templates Module 2:Introduction to the Activu Access Point and Working with Grid Templates Toolbar D. Alerts,Widgets,and Web/News Pages A. Access Point Overview Tile and Copy Sources B. Logging Into the Activu System F Working with Recordings 1:. Activu Toolbar Overview Module 6:Building Scenarios Module 3:Displaying and Manipulating Sources 1 Creating and Saving Scripts A Activu Remote Control GUI Overview B. Building Activu Scenarios Display and Manipulate Sources C. Scenario Object Types Source Options 0. Test and Edit Scenarios Activu Search Module 6:TeamShare Module 4:Remote Control GUI Design and Automation A, TeamShare Introduction C. Working with Viewscreens B. Working with TeamShare D. Working with Layouts Manipulating Sources Resource Explorer D. Launching TeamShare Sessions Script Buttons Saving TeamShare as a Source .. Working with the Scheduler Module 7:Activu Mobility Content Remote Views A. Accessing Mobility Content Placing Mobility Content on Displays Share Mobility Content with TeamShare activu.com PRIVATE&CONFIDENTIAL Page 76 of 77 40 Collier County Traffic Operations Video Wall Replacement Appendix 7: Manufacturer's Equipment literature Attached are manufacturer's spec sheets or brochures for the following equipment: • Planar LCD Displays activu.com Page 77 of 77 •; it PLANAR Clarity Matrix Ai.�,.. !'-AllF1RQConian't LCD VIDEO WALL SYSTEM _ tee" „- "- �•,.. �y yea rte. f?r„ '" totV ". ` _ „, .44111111r ��... a 7857805A9"1:7(,',, �sn p "�'' �A° ads / e� St ti A gestic in gration c'""i t w,� www �" ,sxa. §'ski . !.. .. fr o< or. or Una , --- *i .0\ ' Superior Visual Performance and Mission-Critical Reliability The Clarity®Matrix"'LCD Video Wall System is the ultimate video wall solution for applications seeking the very best visual performance and flexibility to accommodate the most mission-critical needs. Planar's unique design approach optimizes the thinnest bezel LCD in the industry for 24x7 operation,minimizes installation depth and simplifies design,installation and service of the video wall. With a tiled bezel width as small as 1.7mm,the LCD video wall system includes the integrated Planar®EasyAxis®Mounting System and off-board electronics and power supply architecture,reducing total-cost-of-ownership while delivering the most reliable LCD video wall. Un is ue Architecture a nC Most Comprehensive Line-up Benefits by Design The Clarity Matrix family is a complete line LCD video wall sizes and options to suit the needsds in in a wide list variety of video wall applications. The Clarity Matrix LCD Video Wall System was designed and developed by display industry Clarity Matrix experts to address the challenges faced by all video wall installations:mounting and • 46"and 55" alignment,reliability and extended operation,service and maintenance access and simple, • Two brightness levels available effective image processing and management. • Tiled bezel width as small as 1.7mm At the heart of Clarity Matrix is a distributed design that takes heat,complexity and Clarity Matrix with Planar°ERO'""(Extended potential points-of-failure off the LCD display and places it with a centrally located,easily Ruggedness and Optics'')technology accessible and highly reliable rack-mounted system. • Optically-bonded,vandal-resistant protective glass for increased ruggedness and durability Clarity Matrix MultiTouch • Turn-key modular touch kit adds interactivity and Perfect alignment with Planar collaboration EasyAxis Mounting System • Choice of 6 or 32 simultaneous touch points Off-board electronics eliminates need for outlets behind displays • Incorporates Planar ERO technology Clarity Matrix 3D °, • Spectacular 2D and 3D viewing experience for * professional 3D visualization applications Flicker-free stereoscopic visualization with passive ( -', f glasses Li ,, a Vis.—'� With ri0 OtfditiOhhi ht,rd',,,,,Oli': rstA. q � ._, 1 i, Power supply module can drive as many as 8 displays • lr,Q6 Clarity Matrix with Planar ERO technology Tiled bezel width as protects surface and can be touch enabled small as 1.7mm Fanless LCD module for whisper-quiet operation � Big Picture Plus Processing Clarity Matrix supports a wide range of processing options to display sources on the video wall.Planar®Big Picture Plus""Video Wall Processor is built into Clarity Matrix and allows sources to be scaled across the entire video wall or any section of the video wall.To simplify set-up of Planar Big Picture ' I Plus,Clarity Matrix has position sensors built into the LCD that determine where it is located within the array and scale the sources across the video wall automatically, saving hours of set-up.Planar Big Picture Plus processing also allows for ultra-high resolution content,up to 4K,to be spread over multiple displays at native resolution. For more complex configurations,Clarity Matrix supports all leading image processing and digital signage software solutions including Planar°Indisys""Video Flexible built-in windowing capability Wall Processor and Clarity"Visual Control Station"'(VCS"")Video Wall Processor. r„ - r f "ate « , 175:44;;;,!'11444;,:''':0c'elitii:E;;;144'1;')E;;51344)1"1ii,''.'q. 121' r."""',,,,,, 10,41,,k"c': :.;c141;lifti '',A:';:'t: ''ajti, rpqtk,'.%'''0:0Va ::,,,,z,:i„:„4::,,JW,,,,,,,;::::::,,,,::„..,1',;:„;Ati:74,17,1"'sti::::1,,1:::014:4,6144.4%,•,,,,‘;,,,:iii:::::::,,,i,;,,,,";!,3::4,,:', r44XPII:ZA54044-4,"717-040a4;,/,AitiOV'aN444:;11g4 7::MI', lir 1,,,,:,,,,t:::(:g41,,,,,,,ii,,,,,,,,i44,,,,,,,:i:lig:;:,,!::).!,,,,,,,;,,,c:::1.;!-,i4,:‘,74,:!;,;:„,,,m:ie:1;,!th:,,,,,:,---7::.,;., ,,,,,,,,,,,:?,;::„ ::::;.::.;:i!..,::,-; •ra :: ,_'.,:::if jo;i3tiootHI:Afitiniii:14;6il'i:i.,iirfi!itiotii 00v5flirLi7r144,,,,:em7i,i,,,,,,,,,;,,,,,,,,7:5,:,:i:,,,;110,‘ ,1)14t-'0,",';„,,rihdhA;te:kie,,,,,,,,r::=ittt,i9i,,t;;:, 4k;! j:::to-Eil..5',:;.<,r''°F:",.,i-'v'*';t:'fj::t'E:'' ''"li:;:::”':'"::::°:;;n4P::::'47:',T;::4'r;:l:r";'',!:!"*:7:::",..Y:tri:Ifi::'r,,T4NYL!"4:;:t47'"E"f;';5"*:::J"::4::;:::74):;;4r'ie'"H::;*tll:IS:."17;:r;:::',ticf:;::4:;jk4:.H1,lir.ir;ii•i Superior Visual Performance r You know when you see a Clarity Matrix video wall because it looks stunning,is perfectly aligned :4,,,\„oi;tireyit,,,imii,iv'"i'q";r:;:,,,ir,r;;:',4.g.'..,,,;ltrt46p,;',;;,';,,,: and has the thinnest mounted depth.Clarity Matrix provides the very best visual performance of -';' 1i11:7-,-, •,,,,,,,Iiii-,-40p0,,,,104006VVw'vr.tz•M4i2k any LCD video wall available with smaller bezels,higher brightness,better uniformityand better _ „ alignment.Updated connectivity and 10-bit processing combined with Planar Big Picture Plus processing enables Ultra HD 4K sources to be tiled across the video wall. .:Pa161:75t Perfect Alignment llt The Clarity Matrix Video Wall System includes the ------ Planar EasyAxis Mounting System that features :1, _ " ,,,i;:l built-in precise alignment capabilities,in-wall %,fliiii00, Ramps] 0,44,60,1,1 limilliwil service position and a super slim depth as thin as 3.6"(93mm). As a result,Clarity Matrix has the ilibiL,thinnest footprint of any LCD video wall,making it compliant with the Americans with Disabilities % '' Act(ADA)requirement for protruding objects of less than four inches.Planar EasyAxis adjustmentWill g" cams facilitate precise 6-axis alignment ensuring g r , Planar EasyAxis Mounting System simplifies �/ � '',0/ , uniform,minimized image-to-image gap. „1' Mfr 3 *4:-...y 's 4 and minimizes the time required to installiiii, / .� and maintain a perfectly aligned video wall • ' ' 3 / y 1-44?re4atnA,,, 494:904,;,,,A54, ,, '471 Mission critical Design � ,. , Planar's unique architecture provides a mission critical design `' with redundant power supplies,reduced thermal stress and health '� �' �� and status monitoring capabilities.Clarity Matrix adds SNMP LAN ��, 14°14a' %/l / xEfC Y control,extra TIR prevention and ambient light sensing to extend / 07 � la5 !1:'1‘,7,'i;;! the life of the video wall.For further reliability,Clarity Matrix power ,�� i' supply units include an n+1 redundant design so if any one power % ; y Redundantpowersupply f� �3' 1 .3 / , ' supply in the unit fails,the LCDs maintain uninterrupted operation, means greater up time4;4, a ' 4 �, ' •3 .:1;;;;4711:4,7:, .47:,:',. Fiber Video Extension Option ,, ,g: 4 � ,a For government and military customers delivering highly sensitive information,the Clarity Matrix"" Fiber Video Extension option provides a more secure and longer distance option for extending the :::;;;7:!, �z 173.:,,F1!:;/?.:413t:7101111, video signal from Clarity Matrix off-board electronics tos Clarity Matrix LCD video wall displays.The Fiber Video Extension provides integrated video extension over standard multi mode or single a mode fiber optic cable.The Fiber Video Extension also incorporates an embedded USB extension in � / " the fiber optic cable,eliminating the need for a third party USB extender. s /f r,s•� i� 4 6 S rr ' 2 '74: F 6r P 3E yp1 118 CLARITY MATRIX LCD VIDEO WALL SYSTEM SPECIFICATIONS Model MX551-IDX MX46HDU MX55HOU LX46HDU LX55HDO LX46HOS 1-X55HE* LX46H00-3D 1 . .. . Diagonal 55" 46" 55" 4.:' 55" 46" 55' 46" 1 Brightness(optimal) 800 nits 800 nits - 800 nits 500 r ns 500 nits 500 nits 500 nits 1 500 nits 1 1 Contrast ratio IrJI'iel:-..tvPcal) 40(101 4000:1 4000.1 3500;1 35(10,1 35001 3500:1 4000:1 1 Power consumption(typical)" 214 watts 163 watts 219 watts 124 watts 16 I watts 143 watts 176 watts 124 watts Heat load at LCD(typical) 730 BTU/11r 520 BTU/hr 628 8712/h1 37613-11)/hr 1 520 BTU/hr 440 BTU/hr 557 BTU/hr 326 BTU/hr 1 I Resolution 1920 x 1080 .• Backlight type LED .••• Full viewing angle 178 degrees Technology Comntercial-grade SPVA LCD Acoustic noise Earliest operation 1 i1 Operating temperature 5-40°1:: , I Operating humidity range 20-90%RH non-condensing • Backlight sensing and reporting Al display level .••' Display module position sensing Auto-sensing integrated MOUNTING EasyAxis Mounting System 'per display included Optional VESA hole pattern available. Orientation Landscape and Portrait Options .• Floor standing mount bases Optional i • .• In-wall service Front and rear • Display module position 6-axis integrated • adjustment • Regulations Complio,,w:t h EN/0/SO,F-C.Cla,;P.„(Th?,P11.22/.6.LP il RoHS,-A I r,.-:p1 lar It POWER SUPPLY MODULE QUAD CONTROLLER MODULE Type I Li rack mount controlier drives up to 3.6 panels TypeI ti sal k mount contioller drives up to 4 punk , Redundancy is'redundant power supplies(optional) Inputs 4 single link HDMI with HIXP;DisplayPort 1.1 in and out .• • .-• Line voltage - 100-240 Volts AC,50/60Hz auto switching Image scaling Clarity Big Picture Plus;32x32 maximum '• 1 Power status Diagnostic LED's:health monitoring and alerts Mullion compensation Integrated • Maximum distance from LCD 500 1/15Orn max backlight Control RS-232,IR remote control,Clarity WallNet(LAN)(optional) Controller status Diagnostic LEDs,health monitoring and alerts Maximum distance from LCD 2001r/60m standard;500(0152m with long distance optior, FIBER VIDEO EXTENSION MODULE OPTION Type 1U rack mour4 module drives..k to 4 panels. Fiber Optic SEP multi-mode transceivers supports distances up to 1000 It(300m)Born video wall.Compatible with single--mode tranceivers supporting up to 10k Born the wall. Connection Type (Single-mode transceivers not provided) USB Extension USE-Il @sp module;USE-A @sp panel IR Remote Extension Embedded Power AC Power Adapter;100-240V AC t 1010).4/to 63 Hz;SOW CLARITY (VIATRIX LCD VIDEO WALL SYSTEM DIMENSIONS Model MXS$HDX-L MX46HDU-L MX5SHDU-L LX46HDU-L LX5SHOU-L 1 LX4GHDS-L LXS5HDS-L LX46f101J-30 • Diagonal 55" 45.,' 55 -16" 48" Cabinet dimensions i,Vvy.ii`. 47.7"x 27.0" Vi.rx 22.8' 47.8'x 2/.0" 40.3"x 22.8" 47.8"x 27.0" 40.3"x 22.8" 47.8'x 27.0" 40.3'x 22.8" (1211.3mmx 0022.1mm x (1213 6mm x (1022.1mm x (1213.6rnm x (1024mm x 0215.3mmx (1022.1 mm x 682.2mm) 576.6mm) 686.4mm) 576.6min) 686.4mm) 578.6mm) 68,5.11-nni) 576.6 min) -Installed depth with mount 3.6790mm 3.6791MM 3.6'790min 3.6791mm 3.6790mm 4.27107rrim 4.2/107mm 3,6"/90rrirri Installed depth ERO with mount 3.8"i9i1mm 3.7"/95mm 3.8"/94mm 3.7795mm 3.7"/94mm 4.47 lit mm 4,3711Ornm N/A LCD module depth with VESA 3.3"/85mm 3A"/86mm 3.3"/85mm 3.4786mm 3.3"/85mm 4"/101.7mm 47101.7mm N/A Option(Display Only) _........ ERO LCD module depth with 3A788mm 3.5789mm 347881-nn) 3.5789mm 3.4788mrn 4.1"/ 4.1"/ 1 N/A VESA Option 105mrn 105min Total weight 59 lbs 42lbs 59 lbs 42Ibs 59 lbs ' 48 lbs 59 lbs 45 lbs (includes;LCD&mount) (26.8 kg) (19 kg) (26.8 kg) (19 kg) (26.8 kg) (21.8 kg) (26.8 kg) (20.4 kg) 74 lbs(33.6 kg) 55 lbs 74 lbs(33.6 kg) 55 lbs 74 lbs 58 lbs 74 lbs with ERO (24.9 kg) with ER0 (24.9 kg) (33.6 kg)with[110 (26.3 kg)with ERO (33.6 kg)with ERO with ERO with ERO Tiled bezel width 1.7mm 3.7rnm 5.5min3.7mm , "Power consumption mini vary with configuration and backlight selling**Comp/lel.with US ADA regu!otions for ins1a1/ed depth,,r PLANAR www.planar.comLeyard and Planar are trademarks of Leyard Optoelectronlcs Co.,Ltd.and Planar Systems,Inc. All other trademarks and service marks are the property of their holders. sales@planar.com Copyright©2016 Leyard Optoelectronicsco,Ltd.and Planar Systems,Inc.All rights reserved. A 1.-GMIFINAltiZACAmpany 1-866-475-2627 This document may not be copied In any form without permission from Leyard or Planar. Information in this document is subject to change without notice.6/16 fir co ler Cotoity Administrative Servis Department Procurement Services Division Date: January 4, 2017 Notice of Recommended Award Solicitation: RFP1G�67& Title: TrafficVideoVVaU Ops Due Date and Time: October 24,2O16CommitteeRmnhedtheOnno� Novwmbwr16�2016 Respondents: Company Name City County State Bid Amount Responsive/Responsible Activu Corp. Rockaway Morris NJ Provided Options YES/YES Iteris, Inc. West Lake Hills Travis TX Provided Options YES/YES ' -- __ Utilized Local Vendor Preference: Yes No ��| Grant Funded _-_ _^~...' -_____ KeoommendedVendor(s)ForAwanj: Activu Primary,Secondary,etc. (N/A-Single Award) | Required Signatures Project Manager. 4111Kfri � ^ | Procurement5tn�e0bl� Brenda8h�a� /-------- - . - _ Procuremenk Services Dir ,tor: (er 'c:~«�^w�'/��'' ` Edward �CoymanJr, �� - ' � Cil REQUEST FOR PROPOSAL Co ier county Administrative Services Department Procurement Services Dlvis on Federal Aid Funded Grant Funded (FHWA) FPID #433178 COLLIER COUNTY BOARD OF COUNTY COMMISSIONERS RFP 16-6679 Traffic Operations Video Wall Replacement Brenda Brilhart, Procurement Strategist (239) 252-8846(Telephone) (239) 252-6697(Fax) brendabrilhart@colliergov.net(Email) This proposal solicitation document is prepared in a Microsoft Word format. Any alterations to this document made by the Vendor may be grounds for rejection of proposal, cancellation of any subsequent award, or any other legal remedies available to the Collier County Government. j..._ rccurea-ant eno,-,,Dmsr,n• ':27 rangaml Trail.il E.::;st•N4es Fonda A112-4901 112-:901 1 252-}:+7•www Whew,/netprocuramentswical, Table of Contents LEGAL NOTICE 3 EXHIBIT I:SCOPE OF WORK,SPECIFICATIONS AND RESPONSE FORMAT 4 EXHIBIT II:GENERAL RFP INSTRUCTIONS 9 EXHIBIT III:COLLIER COUNTY PURCHASE ORDER TERMS AND CONDITIONS 12 EXHIBIT IV:ADDITIONAL TERMS AND CONDITIONS FOR RFP 15 ATTACHMENT 1:VENDOR'S NON-RESPONSE STATEMENT 23 ATTACHMENT 2:VENDOR CHECK LIST 24 ATTACHMENT 3:CONFLICT OF INTEREST AFFIDAVIT 25 ATTACHMENT 4:VENDOR DECLARATION STATEMENT 26 ATTACHMENT 5:IMMIGRATION AFFIDAVIT CERTIFICATION 28 ATTACHMENT 6:VENDOR SUBSTITUTE W—9 29 ATTACHMENT 7:INSURANCE AND BONDING REQUIREMENTS 30 ATTACHMENT 8:REFERENCE QUESTIONNAIRE 32 ATTACHMENT 9: SCOPE OF SERVICES ATTACHMENT 10:TECHNICAL REQUIREMENTS ATTACHMENT 11: CONCEPTUAL DRAWING ATTACHMENT 12: GRANTING AGENCY PROVISIONS 16-6679 Video Wall RFP_Non_CCNATemplate_06132016 2 Colter County Administrative Services Department Procurement Ser✓ices vis on Legal Notice Sealed Proposals to furnish and install a Traffic Operations Video Wall will be received until 3:00 PM Naples local time, on September 22, 2016 at the Collier County Government, Procurement Services Division, 3327 Tamiami Trail E, Naples, FL 34112. RFP 16-6679 Traffic Operations Video Wall Replacement Services to be provided may include, but not be limited to the following: furnish and install a video wall and video management system in the Traffic Management Center and Emergency Services Center of Collier County. Site visits will be scheduled upon request, please email BrendaBrilhartcollierqov.net. All statements shall be made upon the official proposal form which may be obtained on the Collier County Procurement Services Division Online Bidding System website: www.colliergov.net/bid. Collier County does not discriminate based on age, race, color, sex, religion, national origin, disability or marital status. BOARD OF COUNTY COMMISSIONERS COLLIER COUNTY, FLORIDA, BY: /S/ Allison Kearns Interim Director, Procurement Services This Public Notice was posted on the Collier County Procurement Services Division website: www.colliergov.net/purchasing and in the Lobby of Procurement Services Division Building "G", Collier County Government Center on September 1, 2016. Pm-amen s4kyar"✓xr2rd•3327-row,T•ad East 4g061,Fro:«34112-ail•wwwsa cVe130tOr€teerrj 16-6679 Video Wall RFP_Non_CCNATemplate_06132016 3 11 Pi Exhibit I: Scope of Work, Specifications and Response Format As requested by the Collier County Growth Management Department (hereinafter, the "Division or Department"), the Collier County Board of County Commissioners Procurement Services Division (hereinafter, "County") has issued this Request for Proposal (hereinafter, "REP") with the intent of obtaining proposals from interested and qualified Consultants in accordance with the terms, conditions and specifications stated or attached. The Consultant, at a minimum, must achieve the requirements of the Specifications or Scope of Work stated. The results of this solicitation may be used by other County departments once awarded according to the Board of County Commissioners Procurement Ordinance. Brief Description of Purchase The Collier County Video Wall Replacement Project consists of improvements to the Traffic Management Center (TMC) and Emergency Operations Center (EOC). The improvements shall include, but are not limited to: the installation of a new video wall system at both the TMC and EOC, video wall system, and video wall control software. The project shall be integrated into the existing Collier County TMC ATMS and ITS communications network. The anticipated contract award amount will be approximately$460,000. Background The Traffic Management Center (TMC) is the command station that houses the Intelligent Transportation System (ITS) operations. It houses the staff that monitors traffic, disseminates traveler information, and provides on-going incident management services. Detailed Scope of Work—See Attachment 9, 10 and 11. Term of Contract The contract term, if an award(s) is/are made is intended to be for three hundred and sixty five (365) calendar days from Notice to Proceed (NTP). Prices shall remain firm for the initial term of this contract. Surcharges will not be accepted in conjunction with this contract, and such charges should be incorporated into the pricing structure. Projected Solicitation Timetable The following projected timetable should be used as a working guide for planning purposes only. The County reserves the right to adjust this timetable as required during the course of the RFP process. Event Date Issue Solicitation Notice 9/1/16 Last Date for Receipt of Written Questions 5:00 PM 9/15/16 Site Visits TBD Addendum Issued Resulting from Written Questions By 9/19/16 Solicitation Deadline Date and Time 3:00 PM 9/22/16 Anticipated Evaluation of Submittals Week of 9/26/16 16-6679 Video Wall RFP_Non_CCNATemplate_06132016 4 1 1 Anticipated Completion of Contract Negotiations By 10/31/16 Anticipated Board of County Commissioner's Contract Approval By 11/30/16 Response Format The Vendor understands and agrees to abide by all of the RFP specifications, provisions, terms and conditions of same, and all ordinances and policies of Collier County. The Vendor further agrees that if it is awarded a contract, the work will be performed in accordance with the provisions, terms and conditions of the contract. To facilitate the fair evaluation and comparison of proposals, all proposals must conform to the guidelines set forth in this RFP. Any portions of the proposal that do not comply with these guidelines must be so noted and explained in the Acceptance of Conditions section of the proposal. However, any proposal that contains such variances may be considered non- responsive. Proposals should be prepared simply and economically, providing a straightforward concise description of the Vendor's approach and ability to meet the County's needs, as stated in this RFP. All proposals should be presented as described in this RFP in PDF or Microsoft Word format with Tabs clearly marked. If outlined in this RFP, the utilization of recycled paper for proposal submission is strongly encouraged. The items listed below shall be submitted with each proposal and should be submitted in the order shown. Each section should be clearly labeled, with pages numbered and separated by tabs. Failure by a Vendor to include all listed items may result in the rejection of its proposal. Tab I, Cover Letter/ Management Summary Provide a cover letter, signed by an authorized officer of the firm, indicating the underlying philosophy of the firm in providing the services stated herein. Include the name(s), telephone number(s) and email(s) of the authorized contact person(s) concerning proposal. Submission of a signed Proposal is Vendor's certification that the Vendor will accept any awards as a result of this RFP. Tab II, Project Understanding (Maximum 15 points/4 Page Limit) In this tab, include: • Detailed plan of approach (including major tasks and sub-tasks). • Detailed time line for completion of the project. • Include with the Business Plan or as an attachment, a copy of a report as an example of work product. This should be for one of the projects listed as a reference. • Provide proof of concept that this project is feasible. Tab III, Experience and Capacity of Firm (25 Points/10 Page Limit) In this tab, include • Provide information that documents your firm's and subcontractors' qualifications to produce the required deliverables, including abilities, capacity, skill, and financial strength, and number of years of experience in providing the required services. 16-6679 Video Wall RFP_Non_CCNATemplate_06132016 5 • Describe the various team members' successful experience in working with one another on previous projects. • List Current Projects in the Format Identified Below Original Final Number of Project Description Start Date End Date Project Change Budget Cost_ Orders Tab IV, Specialized Expertise of Team Members (25 Points/10 Page Limit) In this tab, include: • Description of the proposed contract team and the role to be played by each member of the team. • Attach brief resumes of all proposed project team members who will be involved in the management of the total package of services, as well as the delivery of specific services. • Attach resumes of any sub-consultants and attach letters of intent from stated sub- consultants must be included with proposal submission. Tab V, Previous Performance on Similar Projects (15 Points/Maximum 4 pages) • Provide a narrative of the firm's experience on completing similar scopes of work as identified in the RFP over the past five (5) years. Include in that narrative: o Name of client, email and telephone number o Name of Project o Location o Description of Project o Initial Project Budget and Final Project Expenses; briefly describe if the completed project met or came in under budget. o Initial Project Timeline (or number of days) and Final Project Timeline (or number of days to complete all activity); briefly describe if project met or exceeded the schedule outlined Ratings will be based on the firm's experience and performance on similar projects and on reference checks. The typical rating for a firm with significant experience and satisfactory performance on related projects is fifteen (15) points. Additional points will be given up to the maximum allotted for this item for substantial experience on the same type of projects and outstanding performance on previous projects. Little or no experience on the type of project will receive fewer points. Tab VI, Office Location and Responsiveness (Maximum 10 Points/2 pages maximum) • Identify the location of the firm's staff assigned to the Project. • Describe how the firm will ensure responsiveness to the required tasks. Tab VI, References(Maximum 10 Points) In order for the vendor to be awarded any points for this tab, the County requests that the vendor submits five (5) completed reference forms from clients whose projects are of a similar 16-6679 Video Wall RFP_Non_CCNATemplate_06132016 6 nature to this solicitation as a part of their proposal. The County will only use the methodology calculations for the first five (5) references (only) submitted by the vendor in their proposal. Proposers are prohibited from obtaining references from Collier County Government staff. Prior to the Selection Committee reviewing proposals, the following methodology will be applied to each vendor's information provided in this area: • The County shall total each of the vendor's five reference questionnaires and create a ranking from highest number of points to lowest number of points. References marked with an N/A (or similar notation will be given the score of zero (0)). Vendors who do not turn in reference forms will be counted as zero (0). • The greatest number of points allowed in this criterion will be awarded to the vendor who has the highest score. • The next highest vendor's number of points will be divided by the highest vendor's points which will then be multiplied by criteria points to determine the vendor's points awarded. Each subsequent vendor's point score will be calculated in the same manner. • Points awarded will be extended to the whole number per Microsoft Excel. For illustrative purposes only, see chart for an example of how these points would be distributed among the five proposers. Vendor Name Vendor Total Reference Points Score Awarded Vendor ABC 445 10 Vendor DEF 388 8.7 Vendor JKL 325 7.3 Note:Sample chart reflects a 10 point reference criterion. The points awarded by vendor will be distributed to the Selection Committee prior to their evaluation of the proposals. The Selection Committee will review the vendor's proposal to ensure consistency and completion of all tasks in the RFP, and review the Points Awarded per vendor. The Selection Committee may, at their sole discretion, contact references, and/or modify the reference points assigned after a thorough review of the proposal and prior to final ranking by the final Selection Committee. Tab VII, Acceptance of Conditions Indicate any exceptions to the general terms and conditions of the RFP, and to insurance requirements or any other requirements listed in this RFP. If no exceptions are indicated in this tabbed section, it will be understood that no exceptions to these documents will be considered after the award, or if applicable, during negotiations. Exceptions taken by a Vendor may result in evaluation point deduction(s) and/or exclusion of proposal for Selection Committee consideration, depending on the extent of the exception(s). Such determination shall be at the sole discretion of the County and Selection Committee. Tab VIII, Required Form Submittals • Attachment 2: Vendor Check List • Attachment 3: Conflict of Interest Affidavit • Attachment 4: Vendor Declaration Statement • Attachment 5: Immigration Affidavit Certification • Attachment 6: Vendor Substitute W-9 16-6679 Video Wall RFP_Non_CCNATemplate_06132016 7 • Attachment 7: Insurance and Bonding Requirements • Attachment 8: Reference Questionnaire • Attachment 12: Grant Forms (complete and return with proposal) 1. Debarment and Suspension 2. Lobbying 3. DBE MBE Participation 4. Buy America 5. Conflict of Interest 6. Grant Acknowledgement 7. Consultant's Affidavit 8. Truth in Negotiation Proposal Selection Committee and Evaluation Factors The County Manager shall appoint a Selection Committee to review all proposals submitted. The factors to be considered in the evaluation of proposal responses are listed below. Tab II, Project Understanding 15 Tie Tab III, Experience and Capacity of Firm 25 Tab IV, Specialized Expertise of Team Members 25 Tab V, Previous Performance of Similar Projects 15 Tab VI, Office Location and Responsiveness 10 Tab VII, References 10 TOTAL 100 Breaker: In the event of a tie, both in individual scoring and in final ranking, the firm with the lowest paid dollars by Collier County to the vendor (as obtained from the County's financial system) within the last five (5) years will receive the higher individual ranking. If there is a multiple firm tie in either individual scoring or final ranking, the firm with the lowest volume of work shall receive the higher ranking, the firm with the next lowest volume of work shall receive the next highest ranking and so on. 16-6679 Video Wall RFP_Non_CCNATemplate_06132016 8 Exhibit II: General RFP Instructions 1. Questions Direct questions related to this RFP to the Collier County Procurement Services Division Online Bidding System website: www.colliergov.net/bid. Vendors must clearly understand that the only official answer or position of the County will be the one stated on the Collier County Procurement Services Division Online Bidding System website. For general questions, please call the referenced Procurement Strategist noted on the cover page. 2. Pre-Proposal Conference The purpose of the pre-proposal conference is to allow an open forum for discussion and questioning with County staff regarding this RFP with all prospective Vendors having an equal opportunity to hear and participate. Oral questions will receive oral responses, neither of which will be official, nor become part of the RFP. Only written responses to written questions will be considered official, and will be included as part of this RFP as an addendum. All prospective Vendors are strongly encouraged to attend, as, this will usually be the only pre-proposal conference for this solicitation. If this pre-proposal conference is denoted as "mandatory", prospective Vendors must be present in order to submit a proposal response. 3. Compliance with the RFP Proposals must be in strict compliance with this RFP. Failure to comply with all provisions of the RFP may result in disqualification. 4. Ambiguity, Conflict, or Other Errors in the RFP It is the sole responsibility of the Vendor if the Vendor discovers any ambiguity, conflict, discrepancy, omission or other error in the RFP, to immediately notify the Procurement Strategist, noted herein, of such error in writing and request modification or clarification of the document prior to submitting the proposal. The Procurement Strategist will make modifications by issuing a written revision and will give written notice to all parties who have received this RFP from the Procurement Services Division. 5. Proposal, Presentation, and Protest Costs The County will not be liable in any way for any costs incurred by any Vendor in the preparation of its proposal in response to this RFP, nor for the presentation of its proposal and/or participation in any discussions, negotiations, or, if applicable, any protest procedures. 6. Delivery of Proposals All proposals are to be delivered before 3:00 PM, Naples local time, on or before September 22, 2016 to: Collier County Government Procurement Services Division 3327 Tamiami Trail E Naples FL 34112 Attn: Brenda Brilhart, Procurement Strategist The County does not bear the responsibility for proposals delivered to the Procurement Services Division past the stated date and/or time indicated, or to an incorrect address by Consultant's 16-6679 Video Wall RFP_Non_CCNATemplate_06132016 9 personnel or by the Consultant's outside carrier. However, the Procurement Director, or designee, reserves the right to accept proposals received after the posted close time under the following conditions: • The tardy submission of the proposal is due to the following circumstances, which may include but not be limited to: late delivery by commercial carrier such as Fed Ex, UPS or courier where delivery was scheduled before the deadline. • The acceptance of said proposal does not afford any competing firm an unfair advantage in the selection process. Vendors must submit one (1) paper copy and one (1) disk (CD/DVD/thumb drive) a copy of their firm's proposal in Word, Excel or PDF. List the Solicitation Number and Title on the outside of the box or envelope. 7. Validity of Proposals No proposal can be withdrawn after it is filed unless the Vendor makes their request in writing to the County prior to the time set for the closing of Proposals. All proposals shall be valid for a period of one hundred eighty (180) days from the submission date to accommodate evaluation and selection process. 8. Method of Source Selection The County is using the Competitive Sealed Proposals methodology of source selection for this procurement, as authorized by Ordinance Number 2013-69 establishing and adopting the Collier County Procurement Ordinance. The County may, as it deems necessary, conduct discussions with qualified Vendors determined to be in contention for being selected for award for the purpose of clarification to assure full understanding of, and responsiveness to solicitation requirements. 9. Evaluation of Proposals The County's procedure for selecting is as follows: i. The County Manager or designee shall appoint a selection committee to review all proposals submitted. ii. The Request for Proposal is issued. iii. Subsequent to the receipt closing date for the proposals, the Procurement professional will review the proposals received and verify each proposal to determine if it minimally responds to the requirements of the published RFP. iv. Selection committee meetings will be open to the public and the Procurement professional will publicly post prior notice of such meeting(s) in the lobby of the Procurement Services Division Building and on the County's Procurement Services Internet site. v. Prior to the first meeting (Organization Meeting) of the selection committee, the Procurement professional will post a notice announcing the date, time and place of the meeting at least seven (7) working days prior to the meeting. At the initial organization meeting, the selection committee members will receive instructions, the submitted proposals, and establish the next selection committee meeting date and time. After the first meeting, the Procurement professional will publically announce all subsequent committee meeting dates and times. The subsequent meeting dates and times will be posted with at least one (1) day advanced notice. vi. Selection committee members will independently review and score each proposal based on the evaluation criteria stated in the request for proposal using the Individual Selection Committee Score and Rank Form and prepare comments for discussion at the next meeting. The Individual Selection Committee Score and Rank Form is merely a tool to assist the selection committee member in their review of the proposals. 16-6679 Video Wall RFP_Non_CCNATemplate_06132016 10 l vii. At the scheduled selection meeting, the members will present their independent findings/ conclusions/comments based on their reading and interpretation of the materials presented to each other, and may ask questions of one another. At the conclusion of that discussion, members of the public will be offered an opportunity (not to exceed three (3) minutes) to provide comments. viii. At the conclusion of public comments (provided for in number 7), the selection committee members will individually rank at a minimum three (3) qualified firms order each proposer. Collier County selection committee members may consider all the material submitted by the Proposer and other information Collier County may obtain to determine whether the Proposer is capable of and has a history of successfully completing projects of this type, including, without limitation, additional information Collier County may request, clarification of proposer information, public comments, and/or additional credit information. ix. Once the individual ranking has been completed, the Procurement professional will direct selection committee members to read their individual ranking publically. The Procurement professional will record individual rankings on the Final Ranking Sheet which will mathematically compile into an overall selection committee rank of proposers. x. In any of the selection committee meeting deliberations, by consensus, members may request to invite proposers in to clarify their proposals, ask for additional information, present materials, and interview, ask questions, etc. The members may consider any and all information obtained through this method in formulating their individual ranking and subsequent selection committee overall ranking and final ranking. xi. The selection committee's overall rank of firms in order of preference (from highest beginning with a rank of one (1) to the lowest) will be discussed and reviewed by the Procurement Strategist. By final consensus, and having used all information presented (proposal, presentation, references, etc.), the selection committee members will create a final ranking and staff will subsequently enter into negotiations. Award of the contract is dependent upon the successful and full execution of a mutually agreed contract, pending the final approval by the Board of County Commissioners. The County reserves the right to withdraw this RFP at any time and for any reason, and to issue such clarifications, modifications, and/or amendments as it may deem appropriate. Receipt of a proposal by the County or a submission of a proposal to the County offers no rights upon the Vendor nor obligates the County in any manner. Acceptance of the proposal does not guarantee issuance of any other governmental approvals. Proposals which include provisions requiring the granting of zoning variances shall not be considered. 10. References The County reserves the right to contact any and all references pertaining to this solicitation and related proposal. 11.Acceptance or Rejection of Proposals The right is reserved by the County to waive any irregularities in any proposal, to reject any or all proposals, to re-solicit for proposals, if desired, and upon recommendation and justification by Collier County to accept the proposal which in the judgment of the County is deemed the most advantageous for the public and the County of Collier. Any proposal which is incomplete, conditional, obscure or which contains irregularities of any kind, may be cause for rejection. In the event of default of the successful Vendor, or their refusal to enter into the Collier County contract, the County reserves the right to accept the proposal of any other Vendor or to re-advertise using the same or revised documentation, at its sole discretion. 16-6679 Video Wall RFP_Non_CCNATemplate_06132016 11 f R Exhibit Ill: Collier County Purchase Order Terms and Conditions 1.Offer marked with Purchase Order numbers. VENDOR agrees to This offer is subject to cancellation by the COUNTY without declare to the carrier the value of any shipment made under notice if not accepted by VENDOR within fourteen (14)days this Purchase Order and the full invoice value of such of issuance. shipment. d)All invoices must contain the Purchase Order number and 2.Acceptance and Confirmation any other specific information as identified on the Purchase This Purchase Order (including all documents attached Order. Discounts of prompt payment will be computed from to or referenced therein) constitutes the entire agreement the date of receipt of goods or from date of receipt of between the parties, unless otherwise specifically noted by invoices, whichever is later. Payment will be made upon the COUNTY on the face of this Purchase Order. Each receipt of a proper invoice and in compliance with Chapter delivery of goods and/or services received by the COUNTY 218, Fla. Stats., otherwise known as the"Local Government from VENDOR shall be deemed to be upon the terms and Prompt Payment Act," and, pursuant to the Board of County conditions contained in this Purchase Order. Commissioners Purchasing Policy. No additional terms may be added and Purchase Order may 5.Time Is Of the Essence not be changed except by written instrument executed by Time for delivery of goods or performance of services under the COUNTY. VENDOR is deemed to be on notice that the this Purchase Order is of the essence. Failure of VENDOR COUNTY objects to any additional or different terms and to meet delivery schedules or deliver within a reasonable conditions contained in any acknowledgment, invoice or time, as interpreted by the COUNTY in its sole judgment, other communication from VENDOR, notwithstanding the shall entitle the COUNTY to seek all remedies available to it COUNTY'S acceptance or payment for any delivery of at law or in equity. VENDOR agrees to reimburse the goods and/or services, or any similar act by VENDOR. COUNTY for any expenses incurred in enforcing its rights. VENDOR further agrees that undiscovered delivery of 3.Inspection nonconforming goods and/or services is not a waiver of the All goods and/or services delivered hereunder shall be COUNTY'S right to insist upon further compliance with all received subject to the COUNTY'S inspection and approval specifications. and payment therefore shall not constitute acceptance. All payments are subject to adjustment for shortage or 6.Changes rejection. All defective or nonconforming goods will be The COUNTY may at any time and by written notice make returned pursuant to VENDOR'S instruction at VENDOR'S changes to drawings and specifications, shipping expense. instructions, quantities and delivery schedules within the general scope of this Purchase Order. Should any such To the extent that a purchase order requires a series of change increase or decrease the cost of, or the time performances by VENDOR, the COUNTY prospectively required for performance of the Purchase Order, an reserves the right to cancel the entire remainder of the equitable adjustment in the price and/or delivery schedule Purchase Order if goods and/or services provided early in will be negotiated by the COUNTY and VENDOR. the term of the Purchase Order are non-conforming or Notwithstanding the foregoing, VENDOR has an affirmative otherwise rejected by the COUNTY. obligation to give notice if the changes will decrease costs. 4.Shipping and Invoices Any claims for adjustment by VENDOR must be made a)All goods are FOB destination and must be suitably within thirty(30)days from the date the change is ordered or packed and prepared to secure the lowest transportation within such additional period of time as may be agreed upon rates and to comply with all carrier regulations. Risk of loss by the parties. of any goods sold hereunder shall transfer to the COUNTY at the time and place of delivery; provided that risk of loss 7.Warranties prior to actual receipt of the goods by the COUNTY VENDOR expressly warrants that the goods and/or services nonetheless remain with VENDOR. covered by this Purchase Order will conform to the b)No charges will be paid by the COUNTY for packing, specifications, drawings, samples or other descriptions crating or cartage unless otherwise specifically stated in this furnished or specified by the COUNTY, and will be of Purchase Order. Unless otherwise provided in Purchase satisfactory material and quality production, free from Order, no invoices shall be issued nor payments made prior defects and sufficient for the purpose intended. Goods shall to delivery. Unless freight and other charges are itemized, be delivered free from any security interest or other lien, any discount will be taken on the full amount of invoice. encumbrance or claim of any third party. These warranties c)All shipments of goods scheduled on the same day via shall survive inspection, acceptance, passage of title and the same route must be consolidated. Each shipping payment by the COUNTY. container must be consecutively numbered and marked to show this Purchase Order number. The container and 8.Statutory Conformity Purchase Order numbers must be indicated on bill of lading. Goods and services provided pursuant to this Purchase Packing slips must show Purchase Order number and must Order, and their production and transportation shall conform be included on each package of less than container load to all applicable laws, including but not limited to the (LCL) shipments and/or with each car load of equipment. Occupational Health and Safety Act, the Federal The COUNTY reserves the right to refuse or return any Transportation Act and the Fair Labor Standards Act, as shipment or equipment at VENDOR'S expense that is not 16-6679 Video Wall RFP_Non_CCNATemplate_06132016 12 1 well as any law or regulation noted on the face of the or veterans' status. Further, VENDOR acknowledges and Purchase Order. without exception or stipulation shall be fully responsible for complying with the provisions of the Immigration Reform 9.Advertising and Control Act of 1986 as located at 8 U.S.C. 1324, et seq. No VENDOR providing goods and services to the COUNTY and regulations relating thereto, as either may be amended. shall advertise the fact that it has contracted with the Failure by the awarded firm(s) to comply with the laws COUNTY for goods and/or services, or appropriate or make referenced herein shall constitute a breach of the award use of the COUNTY'S name or other identifying marks or agreement and the County shall have the discretion to property without the prior written consent of the COUNTY'S unilaterally terminate said agreement immediately. Any Purchasing Department. breach of this provision may be regarded by the COUNTY as a material and substantial breach of the contract arising from this Purchase Order. 10. Indemnification VENDOR shall indemnify and hold harmless the COUNTY 14. Force Majeure from any and all claims, including claims of negligence, Neither the COUNTY nor VENDOR shall be responsible for costs and expenses, including but not limited to attorneys' any delay or failure in performance resulting from any cause fees, arising from, caused by or related to the injury or death beyond their control, including, but without limitation to war, of any person (including but not limited to employees and strikes, civil disturbances and acts of nature. When agents of VENDOR in the performance of their duties or VENDOR has knowledge of any actual or potential force otherwise), or damage to property (including property of the majeure or other conditions which will delay or threatens to COUNTY or other persons), which arise out of or are delay timely performance of this Purchase Order, VENDOR incident to the goods and/or services to be provided shall immediately give notice thereof, including all relevant hereunder. information with respects to what steps VENDOR is taking to complete delivery of the goods and/or services to the 11. Warranty of Non-Infringement COUNTY. VENDOR represents and warrants that all goods sold or services performed under this Purchase Order are: a) in 15. Assignment compliance with applicable laws; b) do not infringe any VENDOR may not assign this Purchase Order, nor any patent, trademark, copyright or trade secret; and c) do not money due or to become due without the prior written constitute unfair competition. consent of the COUNTY. Any assignment made without such consent shall be deemed void. VENDOR shall indemnify and hold harmless the COUNTY from and against any and all claims, including claims of 16. Taxes negligence, costs and expense, including but not limited to Goods and services procured subject to this Purchase attorneys' fees, which arise from any claim, suit or Order are exempt from Florida sales and use tax on real proceeding alleging that the COUNTY'S use of the goods property, transient rental property rented, tangible personal and/or services provided under this Purchase Order are purchased or rented, or services purchased (Florida inconsistent with VENDOR'S representations and Statutes, Chapter 212), and from federal excise tax. warranties in section 11 (a). 17. Annual Appropriations If any claim which arises from VENDOR'S breach of section The COUNTY'S performance and obligation to pay under 11 (a) has occurred, or is likely to occur, VENDOR may, at this Purchase Order shall be contingent upon an annual the COUNTY'S option, procure for the COUNTY the right to appropriation of funds. continue using the goods or services, or replace or modify the goods or services so that they become non-infringing, 18. Termination (without any material degradation in performance, quality, This Purchase Order may be terminated at any time by the functionality or additional cost to the COUNTY). COUNTY upon 30 days prior written notice to the VENDOR. This Purchase Order may be terminated immediately by the 12. Insurance Requirements COUNTY for breach by VENDOR of the terms and The VENDOR, at its sole expense,shall provide commercial conditions of this Purchase Order, provided that COUNTY insurance of such type and with such terms and limits as has provided VENDOR with notice of such breach and may be reasonably associated with the Purchase Order. VENDOR has failed to cure within 10 days of receipt of such Providing and maintaining adequate insurance coverage is notice. a material obligation of the VENDOR. All insurance policies shall be executed through insurers authorized or eligible to 19. General write policies in the State of Florida. a)This Purchase Order shall be governed by the laws of the State of Florida. The venue for any action brought to 13. Compliance with Laws specifically enforce any of the terms and conditions of this In fulfilling the terms of this Purchase Order, VENDOR Purchase Order shall be the Twentieth Judicial Circuit in agrees that it will comply with all federal, state, and local and for Collier County, Florida laws, rules, codes, and ordinances that are applicable to the b)Failure of the COUNTY to act immediately in response to conduct of its business. By way of non-exhaustive example, a breach of this Purchase Order by VENDOR shall not this shall include the American with Disabilities Act and all constitute a waiver of breach. Waiver of the COUNTY by prohibitions against discrimination on the basis of race, any default by VENDOR hereunder shall not be deemed a religion, sex creed, national origin, handicap, marital status, waiver of any subsequent default by VENDOR. 16-6679 Video Wall RFP_Non_CCNATemplate_06132016 13 1 1 8 c)All notices under this Purchase Order shall be sent to the Diem and Travel Expenses for Public Officers, employees respective addresses on the face page by certified mail, and authorized persons. return receipt requested, by overnight courier service, or by e)In the event of any conflict between or among the terms of personal delivery and will be deemed effective upon receipt. any Contract Documents related to this Purchase Order, the Postage, delivery and other charges shall be paid by the terms of the Contract Documents shall take precedence sender. A party may change its address for notice by over the terms of the Purchase Order. To the extent any written notice complying with the requirements of this terms and/or conditions of this Purchase Order duplicate or section. overlap the Terms and Conditions of the Contract d)The Vendor agrees to reimbursement of any travel Documents, the provisions of the Terms and/or Conditions expenses that may be associated with this Purchase Order that are,most favorable to the County and/or provide the in accordance with Florida Statute Chapter 112.061, Per greatest protection to the County shall govern. 16-6679 Video Wall RFP_Non_CCNATemplate_06132016 14 Exhibit IV: Additional Terms and Conditions for RFP 1. Insurance Requirements The Vendor shall at its own expense, carry and maintain insurance coverage from responsible companies duly authorized to do business in the State of Florida as set forth in the Insurance and Bonding attachment of this solicitation. The Vendor shall procure and maintain property insurance upon the entire project, if required, to the full insurable value of the scope of work. The County and the Vendor waive against each other and the County's separate Vendors, Contractors, Design Consultant, Subcontractors agents and employees of each and all of them, all damages covered by property insurance provided herein, except such rights as they may have to the proceeds of such insurance. The Vendor and County shall, where appropriate, require similar waivers of subrogation from the County's separate Vendors, Design Consultants and Subcontractors and shall require each of them to include similar waivers in their contracts. Collier County shall be responsible for purchasing and maintaining, its own liability insurance. Certificates issued as a result of the award of this solicitation must identify "For any and all work performed on behalf of Collier County." The General Liability Policy provided by Vendor to meet the requirements of this solicitation shall name Collier County, Florida, as an additional insured as to the operations of Vendor under this solicitation and shall contain a severability of interests' provisions. Collier County Board of County Commissioners shall be named as the Certificate Holder. The Certificates of Insurance must state the Contract Number, or Project Number, or specific Project description, or must read: For any and all work performed on behalf of Collier County. The "Certificate Holder" should read as follows: Collier County Board of County Commissioners Naples, Florida The amounts and types of insurance coverage shall conform to the minimum requirements set forth in the Insurance and Bonding attachment, with the use of Insurance Services Office (ISO) forms and endorsements or their equivalents. If Vendor has any self-insured retentions or deductibles under any of the below listed minimum required coverage, Vendor must identify on the Certificate of Insurance the nature and amount of such self- insured retentions or deductibles and provide satisfactory evidence of financial responsibility for such obligations. All self-insured retentions or deductibles will be Vendor's sole responsibility. Coverage(s) shall be maintained without interruption from the date of commencement of the Work until the date of completion and acceptance of the scope of work by the County or as specified in this solicitation, whichever is longer. The Vendor and/or its insurance carrier shall provide 30 days written notice to the County of policy cancellation or non-renewal on the part of the insurance carrier or the Vendor. The Vendor shall also notify the County, in a like manner, within twenty-four (24) hours after receipt, of any notices of expiration, cancellation, non-renewal or material change in coverage or limits received by Vendor from its insurer and nothing contained herein shall relieve Vendor of this requirement to provide notice. In the event of a reduction in the aggregate limit of any policy to be provided by Vendor hereunder, Vendor shall immediately take steps to have the aggregate limit reinstated to the full extent permitted under such policy. 16-6679 Video Wall RFP_Non_CCNATemplate_06132016 15 n Should at any time the Vendor not maintain the insurance coverage(s) required herein, the County may terminate the Agreement or at its sole discretion shall be authorized to purchase such coverage(s) and charge the Vendor for such coverage(s) purchased. If Vendor fails to reimburse the County for such costs within thirty (30) days after demand, the County has the right to offset these costs from any amount due Vendor under this Agreement or any other agreement between the County and Vendor. The County shall be under no obligation to purchase such insurance, nor shall it be responsible for the coverage(s) purchased or the insurance company or companies used. The decision of the County to purchase such insurance coverage(s) shall in no way be construed to be a waiver of any of its rights under the Contract Documents. If the initial or any subsequently issued Certificate of Insurance expires prior to the completion of the scope of work, the Vendor shall furnish to the County renewal or replacement Certificate(s) of Insurance not later than ten (10) calendar days after the expiration date on the certificate. Failure of the Vendor to provide the County with such renewal certificate(s) shall be considered justification for the County to terminate any and all contracts. 2. Additional Items and/or Services Additional items and/or services may be added to the resultant contract, or purchase order, in compliance with the Procurement Ordinance. Proposed services must meet the original work type/general scope as advertised in the solicitation. 3. County's Right to Inspect The County or its authorized Agent shall have the right to inspect the Vendor's facilities/project site during and after each work assignment the Vendor is performing. 4. Vendor Performance Evaluation The County has implemented a Vendor Performance Evaluation System for all contracts awarded in excess of $25,000. To this end, vendors will be evaluated on their performance throughout the term of this Agreement. 5. Additional Terms and Conditions of Contract Collier County has developed standard agreements, approved by the Board of County Commissioners (BCC). The selected Vendor shall be required to sign a standard Collier County contract within twenty one (21) days of Notice of Selection for Award. The resultant contract(s) may include purchase or work orders issued under one, or any combination of price methodologies by the County's project manager. This is a grant funded solicitation and the pricing mythology is restricted to lump sum not to exceed fixed price. Lump Sum (Fixed and Not to Exceed Price): a firm fixed total price offering for a project; the risks are transferred from the County to the contractor; and, as a business practice there are no hourly or material invoices presented, rather, the contractor must perform to the satisfaction of the County's project manager before payment for the fixed price contract is authorized. The County reserves the right to include in any contract document such terms and conditions, as it deems necessary for the proper protection of the rights of Collier County. A sample copy of this contract is available upon request. The County will not be obligated to sign any contracts, maintenance and/or service agreements or other documents provided by the Vendor. The County's project manager shall coordinate with the Contractor the return of any surplus assets, including materials, supplies, and equipment associated with the scope or work. 16-6679 Video Wall RFP_Non_CCNATemplate_06132016 16 6. Payment Method Payments are made in accordance with the Local Government Prompt Payment Act, Chapter 218, Florida Statutes. Vendor's invoices must include: • Purchase Order Number • Description and quantities of the goods or services provided per instructions on the County's purchase order or contract. Invoices shall be sent to: Board of County Commissioners Clerk's Finance Department ATTN: Accounts Payable 3299 Tamiami Trail E Ste 700 Naples FL 34112 Or emailed to: bccapclerk(a�collierclerk.com. Collier County, in its sole discretion, will determine the method of payment for goods and/or services as part of this agreement. Payment methods include: • Traditional— payment by check, wire transfer or other cash equivalent. • Standard — payment by purchasing card. Collier County's Purchasing Card Program is supported by standard bank credit suppliers (i.e. VISA and MasterCard), and as such, is cognizant of the Rules for VISA Merchants and MasterCard Merchant Rules. The County may not accept any additional surcharges (credit card transaction fees) as a result of using the County's credit card for transactions relating to this solicitation. The County will entertain bids clearly stating pricing for standard payment methods. An additional separate discounted price for traditional payments may be provided at the initial bid submittal if it is clearly marked as an "Additional Cash Discount." Upon execution of the Contract and completion of each month's work, payment requests may be submitted to the Project Manager on a monthly basis by the Contractor for services rendered for that prior month. Services beyond sixty (60) days from current monthly invoice will not be considered for payment without prior approval from the Project manager. All invoices should be submitted within the fiscal year the work was performed. (County's fiscal year is October 1 - September 30.) Invoices submitted after the close of the fiscal year will not be accepted (or processed for payment) unless specifically authorized by the Project Manager. Payments will be made for articles and/or services furnished, delivered, and accepted, upon receipt and approval of invoices submitted on the date of services or within six (6) months after completion of contract. Any untimely submission of invoices beyond the specified deadline period is subject to non-payment under the legal doctrine of "laches" as untimely submitted. Time shall be deemed of the essence with respect to the timely submission of invoices under this agreement. In instances where the successful contractor may owe debts (including, but not limited to taxes or other fees) to Collier County and the contractor has not satisfied nor made arrangement to satisfy these debts, the County reserves the right to off-set the amount owed to the County by applying the amount owed to the vendor or contractor for services performed of for materials delivered in association with a contract. Invoices shall not reflect sales tax. After review and approval, the invoice will be transmitted to the Finance Division for payment. Payment will be made upon receipt of proper invoice and in 16-6679 Video Wall RFP_Non_CCNATemplate_06132016 17 compliance with Chapter 218 Florida Statutes, otherwise known as the "Local Government Prompt Payment Act." Collier County reserves the right to withhold and/or reduce an appropriate amount of any payment for work not performed or for unsatisfactory performance of Contractual requirements. 7. Environmental Health and Safety All Vendors and Sub vendors performing service for Collier County are required and shall comply with all Occupational Safety and Health Administration (OSHA), State and County Safety and Occupational Health Standards and any other applicable rules and regulations. Vendors and Sub vendors shall be responsible for the safety of their employees and any unsafe acts or conditions that may cause injury or damage to any persons or property within and around the work site. All firewall penetrations must be protected in order to meet Fire Codes. Collier County Government has authorized OSHA representatives to enter any Collier County facility, property and/or right-of-way for the purpose of inspection of any Vendor's work operations. This provision is non-negotiable by any department and/or Vendor. All new electrical installations shall incorporate NFPA 70E Short Circuit Protective Device Coordination and Arc Flash Studies where relevant as determined by the engineer. All electrical installations shall be labeled with appropriate NFPA 70E arch flash boundary and PPE Protective labels. 8. Licenses The Vendor is required to possess the correct Business Tax Receipt, professional license, and any other authorizations necessary to carry out and perform the work required by the project pursuant to all applicable Federal, State and Local Law, Statute, Ordinances, and rules and regulations of any kind. Additionally, copies of the required licenses must be submitted with the proposal response indicating that the entity proposing, as well as the team assigned to the County account, is properly licensed to perform the activities or work included in the contract documents. Failure on the part of any Vendor to submit the required documentation may be grounds to deem Vendor non-responsive. A Vendor, with an office within Collier County is also required to have an occupational license. All State Certified contractors who may need to pull Collier County permits or call in inspections must complete a Collier County Contractor License registration form and submit the required fee. After registering the license/registration will need to be renewed thereafter to remain "active" in Collier County. If you have questions regarding professional licenses contact the Contractor Licensing, Community Development and Environmental Services at (239) 252-2431, 252-2432 or 252-2909. Questions regarding required occupational licenses, please contact the Tax Collector's Office at (239) 252-2477. 9. Principals/Collusion By submission of this Proposal the undersigned, as Vendor, does declare that the only person or persons interested in this Proposal as principal or principals is/are named therein and that no person other than therein mentioned has any interest in this Proposal or in the contract to be entered into; that this Proposal is made without connection with any person, company or parties making a Proposal, and that it is in all respects fair and in good faith without collusion or fraud. 10. Relation of County It is the intent of the parties hereto that the Vendor shall be legally considered an independent Vendor, and that neither the Vendor nor their employees shall, under any circumstances, be considered employees or agents of the County, and that the County shall be at no time legally 16-6679 Video Wall RFP_Non_CCNATemplate_06132016 18 responsible for any negligence on the part of said Vendor, their employees or agents, resulting in either bodily or personal injury or property damage to any individual, firm, or corporation. 11.Termination Should the Contractor be found to have failed to perform services in a manner satisfactory to the County, the County may terminate this Agreement immediately for cause; further the County may terminate this Agreement for convenience with a thirty (30) day written notice. The County shall be sole judge of non-performance. In the event that the award of this solicitation is made by the Procurement Services Director, the award and any resultant purchase orders may be terminated at any time by the County upon thirty (30) days written notice to the awarded vendor(s) pursuant to the Board's Procurement Ordinance. 12. Lobbying All firms are hereby placed on NOTICE that the Board of County Commissioners does not wish to be lobbied, either individually or collectively about a project for which a firm has submitted a Proposal. Firms and their agents are not to contact members of the County Commission for such purposes as meeting or introduction, luncheons, dinners, etc. During the process, from Proposal closing to final Board approval, no firm or their agent shall contact any other employee of Collier County in reference to this Proposal, with the exception of the Procurement Director or his designee. Failure to abide by this provision may serve as grounds for disqualification for award of this contract to the firm. 13. Public Records Compliance Florida Public Records Law Chapter 119, including specifically those contractual requirements in 119.0701(2)(a)-(b) as follows: IF THE CONTRACTOR HAS QUESTIONS REGARDING THE APPLICATION OF CHAPTER 119, FLORIDA STATUTES, TO THE CONTRACTOR'S DUTY TO PROVIDE PUBLIC RECORDS RELATING TO THIS CONTRACT, CONTACT THE CUSTODIAN OF PUBLIC RECORDS AT: Communication and Customer Relations Division 3299 Tamiami Trail East, Suite 102 Naples, FL 34112-5746 Telephone: (239) 252-8383 The Contractor must specifically comply with the Florida Pubic Records Law to: 1. Keep and maintain public records required by the public agency to perform the service. 2. Upon request from the public agency's custodian of public records, provide the public agency with a copy of the requested records or allow the records to be inspected or copied within a reasonable time at a cost that does not exceed the cost provided in this chapter or as otherwise provided by law. 3. Ensure that public records that are exempt or confidential and exempt from public records disclosure requirements are not disclosed except as authorized by law for the duration of the contract term and following completion of the contract if the Contractor does not transfer the records to the public agency. 4. Upon completion of the contract, transfer, at no cost, to the public agency all public records in possession of the Contractor or keep and maintain public records required by the public agency to perform the service. If the Contractor transfers all public records to the public agency upon completion of the contract, the Contractor shall destroy any duplicate public records that are exempt or confidential and exempt from public records disclosure requirements. If the Contractor keeps and maintains public records upon completion of the contract, the Contractor shall meet all 16-6679 Video Wall RFP_Non_CCNATemplate_06132016 19 fi 3 applicable requirements for retaining public records. All records stored electronically must be provided to the public agency, upon request from the public agency's custodian of public records, in a format that is compatible with the information technology systems of the public agency. 14. Certificate of Authority to Conduct Business in the State of Florida (Florida Statute 607.1501) In order to be considered for award, firms must be registered with the Florida Department of State Divisions of Corporations in accordance with the requirements of Florida Statute 607.1501 and provide a certificate of authority (www.sunbiz.orq/search.html) prior to execution of a contract. A copy of the document may be submitted with the solicitation response and the document number shall be identified. Firms who do not provide the certificate of authority at the time of response shall be required to provide same within five (5) days upon notification of selection for award. If the firm cannot provide the document within the referenced timeframe, the County reserves the right to award to another firm. 15.Single Proposal Each Vendor must submit, with their proposal, the required forms included in this RFP. Only one proposal from a legal entity as a primary will be considered. A legal entity that submits a proposal as a primary or as part of a partnership or joint venture submitting as primary may not then act as a sub- consultant to any other firm submitting under the same RFP. If a legal entity is not submitting as a primary or as part of a partnership or joint venture as a primary, that legal entity may act as a sub- consultant to any other firm or firms submitting under the same RFP. All submittals in violation of this requirement will be deemed non-responsive and rejected from further consideration. In addition, consultants that have participated and/or will participate in the development of scope, background information or oversight functions on this project are precluded from submitting a Proposal as either a prime or sub-consultant. 16. Survivability The Contractor agrees that any Work Order/Purchase Order that extends beyond the expiration date of Solicitation 16-6679 resultant of this solicitation will survive (with FDOT's prior approval) and remain subject to the terms and conditions of that Agreement until the completion or termination of any Work Order/Purchase Order. 17. Protest Procedures Any prospective vendor/proposer who desires to protest any aspect(s) or provision(s) of the solicitation (including the form of the solicitation documents or procedures) shall file their protest with the Procurement Director prior to the time of the bid opening strictly in accordance with the County's then current Procurement Ordinance and policies. The Board of County Commissioners will make award of contract in public session. Award recommendations will be posted outside the offices of the Procurement Services Division on Wednesdays and Thursdays. Any actual or prospective respondent who desires to formally protest the recommended contract award must file a notice of intent to protest with the Procurement Director within two (2) calendar days (excluding weekends and County holidays) of the date that the recommended award is posted. Upon filing of said notice, the protesting party will have five (5) days to file a formal protest and will be given instructions as to the form and content requirements of the formal protest. A copy of the "Protest Policy" is available at the office of the Procurement Director. 18. Public Entity Crime A person or affiliate who has been placed on the convicted vendor list following a conviction for a public entity crime may not submit a bid, proposal, or reply on a contract to provide any goods or 16-6679 Video Wall RFP_Non_CCNATemplate_06132016 20 1 E; services to a public entity; may not submit a bid, proposal, or reply on a contract with a public entity for the construction or repair of a public building or public work; may not submit bids, proposals, or replies on leases of real property to a public entity; may not be awarded or perform work as a contractor, supplier, subcontractor, or consultant under a contract with any public entity; and may not transact business with any public entity in excess of the threshold amount provided in s. 287.017 for CATEGORY TWO for a period of 36 months following the date of being placed on the convicted vendor list. 19. Security and Background Checks The Contractor is required to comply with County Ordinance 2004-52, as amended. Background checks are valid for five (5) years and the Contractor shall be responsible for all associated costs. If required, Contractor shall be responsible for the costs of providing background checks by the Collier County Facilities Management Division for all employees that shall provide services to the County under this Agreement. This may include, but not be limited to, checking federal, state and local law enforcement records, including a state and FBI fingerprint check, credit reports, education, residence and employment verifications and other related records. Contractor shall be required to maintain records on each employee and make them available to the County for at least four(4) years. All of Contractor's employees and subcontractors must wear Collier County Government Identification badges at all times while performing services on County facilities and properties. Contractor ID badges are valid for one (1) year from the date of issuance and can be renewed each year at no cost to the Contractor during the time period in which their background check is valid, as discussed below. All technicians shall have on their shirts the name of the contractor's business. The Contractor shall immediately notify the Collier County Facilities Management Division via e-mail (DL-FMOPScollierqov.net) whenever an employee assigned to Collier County separates from their employment. This notification is critical to ensure the continued security of Collier County facilities and systems. Failure to notify within four (4) hours of separation may result in a deduction of $500 per incident. CCSO requires separate fingerprinting prior to work being performed in any of their locations. This will be coordinated upon award of the contract. If there are additional fees for this process, the vendor is responsible for all costs. 20.Conflict of Interest Vendor shall complete the Conflict of Interest Affidavit included as an attachment to this RFP document. Disclosure of any potential or actual conflict of interest is subject to County staff review and does not in and of itself disqualify a firm from consideration. These disclosures are intended to identify and or preclude conflict of interest situations during contract selection and execution. 21. Prohibition of Gifts to County Employees No organization or individual shall offer or give, either directly or indirectly, any favor, gift, loan, fee, service or other item of value to any County employee, as set forth in Chapter 112, Part III, Florida Statutes, the current Collier County Ethics Ordinance and County Administrative Procedure 5311. Violation of this provision may result in one or more of the following consequences: a. Prohibition by the individual, firm, and/or any employee of the firm from contact with County staff for a specified period of time; b. Prohibition by the individual and/or firm from doing business with the County for a specified period of time, including but not limited to: submitting bids, RFP, and/or quotes; and, c. immediate termination of any contract held by the individual and/or firm for cause. 22. Immigration Affidavit Certification Statutes and executive orders require employers to abide by the immigration laws of the United 16-6679 Video Wall RFP_Non_CCNATemplate_06132016 21 } k .e States and to employ only individuals who are eligible to work in the United States. The Employment Eligibility Verification System (E-Verify) operated by the Department of Homeland Security (DHS) in partnership with the Social Security Administration (SSA), provides an Internet-based means of verifying employment eligibility of workers in the United States; it is not a substitute for any other employment eligibility verification requirements. The program will be used for Collier County formal Invitations to Bid (ITB) and Request for Proposals (RFP) including professional services and construction services. Exceptions to the program: • Commodity based procurement where no services are provided. • Where the requirement for the affidavit is waived by the Board of County Commissioners Vendors are required to enroll in the E-Verify program, and provide acceptable evidence of their enrollment, at the time of the submission of the vendor's/bidder's proposal. Acceptable evidence consists of a copy of the properly completed E-Verify Company Profile page or a copy of the fully executed E-Verify Memorandum of Understanding for the company. Vendors are also required to provide the Collier County Procurement Services Division an executed affidavit certifying they shall comply with the E-Verify Program. The affidavit is attached to the solicitation documents. If the Bidder does not comply with providing both the acceptable E-Verify evidence and the executed affidavit the bidder's proposal may be deemed non-responsive. Additionally, vendors shall require all subcontracted vendors to use the E-Verify system for all purchases not covered under the "Exceptions to the program" clause above. For additional information regarding the Employment Eligibility Verification System (E-Verify) program visit the following website: http://www.dhs.gov/E-Verify. It shall be the vendor's responsibility to familiarize themselves with all rules and regulations governing this program. Vendor acknowledges, and without exception or stipulation, any firm(s) receiving an award shall be fully responsible for complying with the provisions of the Immigration Reform and Control Act of 1986 as located at 8 U.S.C. 1324, et seq. and regulations relating thereto, as either may be amended and with the provisions contained within this affidavit. Failure by the awarded firm(s) to comply with the laws referenced herein or the provisions of this affidavit shall constitute a breach of the award agreement and the County shall have the discretion to unilaterally terminate said agreement immediately. 16-6679 Video Wall RFP_Non_CCNATemplate_06132016 22 lip Gorier County Administrative Services Department z'rocurement Services Division Attachment 1: Vendor's Non-Response Statement The sole intent of the Collier County Procurement Services Division is to issue solicitations that are clear, concise and openly competitive. Therefore, we are interested in ascertaining reasons for prospective Vendors not wishing to respond to this solicitation. If your firm is not responding to this RFP, please indicate the reason(s) by checking the item(s) listed below and return this form via email or fax, noted on the cover page, or mail to Collier County Government, Procurement Services Division, 3327 Tamiami Trail E, Naples, FL 34112. We are not responding to Solicitation RFP 16-6679 -Traffic Operations Video Wall Replacement for the following reason(s): ❑ Services requested not available through our company. ❑ Our firm could not meet specifications/scope of work. ❑ Specifications/scope of work not clearly understood or applicable (too vague, rigid, etc.) ❑ Project is too small. ❑ Insufficient time allowed for preparation of response. ❑ Incorrect address used. Please correct mailing address: ❑ Other reason(s): Name of Firm: Address: City, State, Zip: Telephone: Email: Representative Signature: Representative Name: [ate 16-6679 Video Wall RFP_Non_CCNATemplate_06132016 23 Co icer County Administrative Services Department Procurement ces D vis,on Attachment 2: Vendor Check List IMPORTANT: THIS SHEET MUST BE SIGNED. Please read carefully, sign in the spaces indicated and return with your Proposal. Vendor should check off each of the following items as the necessary action is completed: ❑ The Proposal has been signed. ❑ All applicable forms have been signed and included, along with licenses to complete the requirements of the project. ❑ Any addenda have been signed and induded. ❑ The mailing envelope has been addressed to: Collier County Government Procurement Services Division 3327 Tamiami Trail E Naples FL 34112 Attn: Brenda Brilhart, Procurement Strategist ❑ The mailing envelope must be sealed and marked with Solicitation RFP 16-6679 -Traffic Operations Video Wall Replacement ❑ The Proposal will be mailed or delivered in time to be received no later than the specified due date and time. (Otherwise Proposal cannot be considered.) ❑ If submitting a manual bid, include any addenda (initialed and dated noting understanding and receipt). If submitting bid electronically, bidder will need to download all related documents on www.colliergov.net/bid. The system will date and time stamp when the addendum files were downloaded. ALL COURIER-DELIVERED PROPOSALS MUST HAVE THE RFP NUMBER AND TITLE ON THE OUTSIDE OF THE COURIER PACKET. Name of Firm: Address: City, State, Zip: Telephone: Email: Representative Signature: Representative Name: Date 16-6679 Video Wall RFP_Non_CCNATemplate_06132016 24 4 "rad' Co tier County Administrat<ve Services Department Procurement Seryices Dahislon Attachment 3: Conflict of Interest Affidavit The Consultant certifies that, to the best of its knowledge and belief, the past and current work on any Collier County project affiliated with: Traffic Operations Video Wall Replacement does not pose an organizational conflict as described by one of the three categories below: Biased ground rules —The firm has not set the "ground rules" for affiliated past or current Collier County project identified above (e.g., writing a procurement's statement of work, specifications, or performing systems engineering and technical direction for the procurement) which appears to skew the competition in favor of my firm. Impaired objectivity —The firm has not performed work on an affiliated past or current Collier County project identified above to evaluate proposals / past performance of itself or a competitor, which calls into question the contractor's ability to render impartial advice to the government. Unequal access to information —The firm has not had access to nonpublic information as part of its performance of a Collier County project identified above which may have provided the contractor (or an affiliate)with an unfair competitive advantage in current or future solicitations and contracts. In addition to this signed affidavit, the contractor/consultant must provide the following: 1. All documents produced as a result of the work completed in the past or currently being worked on for the above mentioned project; and, 2. Indicate if the information produced was obtained as a matter of public record (in the "sunshine") or through non-public (not in the "sunshine") conversation (s), meeting(s), document(s) and/or other means. 3. Failure to disclose all material or having an organizational conflict in one or more of the three categories above be identified, may result in the disqualification for future solicitations affiliated with the above referenced project(s). By the signature below, the firm (employees, officers and/or agents) certifies, and hereby discloses, that, to the best of their knowledge and belief, all relevant facts concerning past, present, or currently planned interest or activity (financial, contractual, organizational, or otherwise) which relates to the project identified above has been fully disclosed and does not pose an organizational conflict. Firm: Signature and Date: Print Name: Title of Signatory: State of County of SUBSCRIBED AND SWORN to before me this day of , 20_, by , who is personally known to me to be the for the Firm, OR who produced the following identification Notary Public Commission Expiration 16-6679 Video Wall RFP_Non_CCNATemplate_06132016 25 6RF Colter County Administrative Services Department Procurement Services Division Attachment 4: Vendor Declaration Statement BOARD OF COUNTY COMMISSIONERS Collier County Government Complex Naples, Florida 34112 RE: Solicitation: RFP 16-6679-Traffic Operations Video Wall Replacement Dear Commissioners: The undersigned, as Vendor declares that this proposal is made without connection or arrangement with any other person and this proposal is in every respect fair and made in good faith, without collusion or fraud. The Contractor agrees, if this proposal is accepted, to execute a Collier County document for the purpose of establishing a formal contractual relationship between the firm and Collier County, for the performance of all requirements to which the proposal pertains. The Consultant states that the proposal is based upon the proposal documents listed by the above referenced CCNA Solicitation. Further, the consultant agrees that if awarded a contract for these services, the consultant will not be eligible to compete, submit a proposal, be awarded, or perform as a sub-consultant for any future associated with project that is a result of this awarded contract. (Proposal Continued on Next Page) 16-6679 Video Wall RFP_Non_CCNATemplate_06132016 26 PROPOSAL CONTINUED IN WITNESS WHEREOF, WE have hereunto subscribed our names on this day of , 2016 in the County of , in the State of Firm's Legal Name: Address: City, State, Zip Code: Florida Certificate of Authority Document Number: Federal Tax Identification Number CCR# or CAGE Code Telephone: FAX: Signature by: (Typed and written) Title: Additional Contact Information Send payments to: (required if different from above) Company name used as payee Contact name: Title: Address: City, State,ZIP Telephone: FAX: Email: Office servicing Collier County to place orders (required if different from above) Contact name: Title: Address: City, State,ZIP Telephone: Email 16-6679 Video Wall RFP_Non_CCNATemplate_06132016 27 Co ner County Administrative Services Department r+>curement Services D',vis on Attachment 5: Immigration Affidavit Certification Solicitation: 16-6679 -Traffic Operations Video Wall Replacement This Affidavit is required and should be signed, notarized by an authorized principal of the firm and submitted with formal Invitations to Bid (ITB's) and Request for Proposals (RFP) submittals. Further, Vendors / Bidders are required to enroll in the E-Verify program, and provide acceptable evidence of their enrollment, at the time of the submission of the vendor's/bidder's proposal. Acceptable evidence consists of a copy of the properly completed E- Verify Company Profile page or a copy of the fully executed E-Verify Memorandum of Understanding for the company. Failure to include this Affidavit and acceptable evidence of enrollment in the E-Verify program, may deem the Vendor/Bidder's proposal as non-responsive. Collier County will not intentionally award County contracts to any vendor who knowingly employs unauthorized alien workers, constituting a violation of the employment provision contained in 8 U.S.C. Section 1324 a(e) Section 274A(e) of the Immigration and Nationality Act("INA"). Collier County may consider the employment by any vendor of unauthorized aliens a violation of Section 274A (e) of the INA. Such Violation by the recipient of the Employment Provisions contained in Section 274A (e) of the INA shall be grounds for unilateral termination of the contract by Collier County. Vendor attests that they are fully compliant with all applicable immigration laws (specifically to the 1986 Immigration Act and subsequent Amendment(s)) and agrees to comply with the provisions of the Memorandum of Understanding with E-Verify and to provide proof of enrollment in The Employment Eligibility Verification System (E-Verify), operated by the Department of Homeland Security in partnership with the Social Security Administration at the time of submission of the Vendor's/Bidder's proposal. Company Name Print Name Title Signature Date State of County of The foregoing instrument was signed and acknowledged before me this day of , 20_, by who has produced as identification. (Print or Type Name) (Type of Identification and Number) Notary Public Signature Printed Name of Notary Public Notary Commission Number/Expiration The signee of this Affidavit guarantees, as evidenced by the sworn affidavit required herein,the truth and accuracy of this affidavit to interrogatories hereinafter made. 16-6679 Video Wall RFP_Non_CCNATemplate_06132016 28 I 5y}A��;+ Co iei Comity itty Administrative Services Department Procurement..Services Division Attachment 6:Vendor Substitute W—9 Request for Taxpayer Identification Number and Certification In accordance with the Internal Revenue Service regulations, Collier County is required to collect the following information for tax reporting purposes from individuals and companies who do business with the County (including social security numbers if used by the individual or company for tax reporting purposes). Florida Statute 119.071(5) require that the county notify you in writing of the reason for collecting this information, which will be used for no other purpose than herein stated. Please complete all information that applies to your business and return with your quote or proposal. 1. General Information (provide all information) Taxpayer Name (as shown on income tax return) Business Name (if different from taxpayer name) Address City State Zip Telephone FAX Email Order Information Remit/Payment Information Address Address City State Zip City State Zip FAX FAX Email Email 2. Company Status (check only one) _Individual/Sole Proprietor _Corporation _Partnership Tax Exempt (Federal income tax-exempt entity _Limited Liability Company under Internal Revenue Service guidelines IRC 501 (c)3) Enter the tax classification (D=Disregarded Entity, C=Corporation, P=Partnership) 3. Taxpayer Identification Number(for tax reporting purposes only) Federal Tax Identification Number(TIN) (Vendors who do not have a TIN,will be required to provide a social security number prior to an award of the contract.) 4. Sign and Date Form Certification: Under penalties of perjury, I certify that the information shown on this form is correct to my knowledge. Signature Date Title Phone Number 16-6679 Video Wall RFP_Non_CCNATemplate_06132016 29 Coitier County Administrative Services Department Procurement Ser.nes avison Attachment 7: Insurance and Bonding Requirements Insurance/Bond Type Required Limits 1. ®Worker's Statutory Limits of Florida Statutes, Chapter 440 and all Federal Government Compensation Statutory Limits and Requirements 2. ® Employer's Liability $500,000 single limit per occurrence 3. ® Commercial General Bodily Injury and Property Damage Liability (Occurrence Form) patterned after the current $1,000,000 single limit per occurrence, $2,000,000 aggregate for Bodily Injury ISO form Liability and Property Damage Liability. This shall include Premises and Operations; Independent Contractors; Products and Completed Operations and Contractual Liability 4. ® Indemnification To the maximum extent permitted by Florida law, the Contractor shall indemnify and hold harmless Collier County, its officers and employees from any and all liabilities, damages, losses and costs, including, but not limited to, reasonable attorneys'fees and paralegals'fees, to the extent caused by the negligence, recklessness, or intentionally wrongful conduct of the Contractor or anyone employed or utilized by the Contractor in the performance of this Agreement. This indemnification obligation shall not be construed to negate, abridge or reduce any other rights or remedies which otherwise may be available to an indemnified party or person described in this paragraph. This section does not pertain to any incident arising from the sole negligence of Collier County. 4. ® Automobile Liability $ 1,000,000 Each Occurrence; Bodily Injury& Property Damage, Owned/Non-owned/Hired;Automobile Included 5. ® Other insurance as ❑ Watercraft $ Per Occurrence noted: ® Technology Errors&Omissions $1,000,000 Per Occurrence ❑ United States Longshoreman's and Harborworker's Act coverage shall be maintained where applicable to the completion of the work. $ Per Occurrence ❑ Maritime Coverage (Jones Act) shall be maintained where applicable to the completion of the work. $ Per Occurrence ❑ Aircraft Liability coverage shall be carried in limits of not less than $5,000,000 each occurrence if applicable to the completion of the Services under this Agreement. $ Per Occurrence ❑ Professional Liability $ Per Occurrence • $ 500,000 each claim and in the aggregate • $1,000,000 each claim and in the aggregate • $2,000,000 each claim and in the aggregate 1 1 a ❑ Professional Liability $ per claim and in the aggregate • $1,000,000 per claim and in the aggregate • $2,000,000 per claim and in the aggregate 6. ® Bid bond Shall be submitted with proposal response in the form of certified funds, cashiers' check or an irrevocable letter of credit, a cash bond posted with the County Clerk, or proposal bond in a sum equal to 5% of the cost proposal.All checks shall be made payable to the Collier County Board of County Commissioners on a bank or trust company located in the State of Florida and insured by the Federal Deposit Insurance Corporation. 7. ® Performance and For projects in excess of$200,000, bonds shall be submitted with the Payment Bonds executed contract by Proposers receiving award, and written for 100% of the Contract award amount, the cost borne by the Proposer receiving an award. The Performance and Payment Bonds shall be underwritten by a surety authorized to do business in the State of Florida and otherwise acceptable to Owner; provided, however,the surety shall be rated as "A-" or better as to general policy holders rating and Class V or higher rating as to financial size category and the amount required shall not exceed 5% of the reported policy holders' surplus, all as reported in the most current Best Key Rating Guide, published by A.M. Best Company, Inc. of 75 Fulton Street, New York, New York 10038. 8. ® Vendor shall ensure that all subcontractors comply with the same insurance requirements that he is required to meet. The same Vendor shall provide County with certificates of insurance meeting the required insurance provisions. 9. ® Collier County must be named as "ADDITIONAL INSURED"on the Insurance Certificate for Commercial General Liability where required. 10. ® The Certificate Holder shall be named as Collier County Board of County Commissioners, OR, Board of County Commissioners in Collier County, OR Collier County Government, OR Collier County. The Certificates of Insurance must state the Contract Number, or Project Number, or specific Project description, or must read: For any and all work performed on behalf of Collier County. 11. ® Thirty (30) Days Cancellation Notice required. RLC 8/3/2016 Vendor's Insurance Statement We understand the insurance requirements of these specifications and that the evidence of insurability may be required within five (5) days of the award of this solicitation. Name of Firm Date Vendor Signature Print Name Insurance Agency Agent Name Telephone Number 16-6679 Video Wall RFP_Non_CCNATemplate_06132016 31 Colter County Administrative Services Department mrocurement Servi4eS Dlvisiot Attachment 8: Reference Questionnaire Solicitation: 16-6679 Traffic Operations Video Wall Replacement Reference Questionnaire for: (Name of Company Requesting Reference Information) (Name of Individuals Requesting Reference Information) Name: Company: (Evaluator completing reference questionnaire) (Evaluator's Company completing reference) Email: FAX: Telephone: Collier County is implementing a process that collects reference information on firms and their key personnel to be used in the selection of firms to perform this project. The Name of the Company listed in the Subject above has listed you as a client for which they have previously performed work. Please complete the survey. Please rate each criteria to the best of your knowledge on a scale of 1 to 10,with 10 representing that you were very satisifed (and would hire the firm/individual again) and 1 representing that you were very unsatisfied (and would never hire the firm/indivdival again). If you do not have sufficient knowledge of past performance in a particular area, leave it blank and the item or form will be scored "0." Project Description: Completion Date: Project Budget: Project Number of Days: Change Orders- Dollars Added : Change Orders - Days Added: Item Citeria Score 1 Ability to manage the project costs (minimize change orders to scope). 2 Ability to maintain project schedule (complete on-time or early). 3 Quality of work. 4 Quality of consultative advice provided on the project. 5 Professionalism and ability to manage personnel. 6 Project administration (completed documents, final invoice, final product turnover; invoices; manuals or going forward documentation, etc.) 7 Ability to verbally communicate and document information clearly and succinctly. 8 Abiltity to manage risks and unexpected project circumstances. 9 Ability to follow contract documents, policies, procedures, rules, regulations, etc. 10 Overall comfort level with hiring the company in the future (customer satisfaction). TOTAL SCORE OF ALL ITEMS Please FAX this completed survey to: By 16-6679 Video Wall RFP_Non_CCNATemplate_06132016 32 lib Attachment 9 COLLIER COUNTY TRAFFIC OPERATIONS TRAFFIC MANAGEMENT CENTER(TMC) #433178-1 -VIDEO WALL SYSTEM REPLACEMENT PROJECT SCOPE PROJECT INFORMATION A. Introduction The purpose of this exhibit is to describe the scope of work and the responsibilities of the awarded Contractor in connection with the preparation of the Request for Proposal package for the design and installation of a video wall and video management system in the Traffic Management Center and Emergency Services Center of Collier County. Collier County has been awarded Federal funds for the implementation of this project. The project will be managed by Collier County Traffic Operations. As a result of the Federal funding, oversight of the project will be provided by the Florida Department of Transportation. B. Background The Traffic Management Center (TMC) is the command station that houses the Intelligent Transportation System (ITS) operations. It houses the staff that monitors traffic, disseminates traveler information, and provides on-going incident management services. It is the intent of the County to replace the existing video wall display, video management system (VMS), networking devices, workstations, and supporting software applications, with new systems to support the increased network traffic and bandwidth requirements as well as optimize TMC operations. The new TMC video wall display and management systems will have to support multiple client locations. This integrated system will provide a next generation video processing and video distribution system with central management software that enables users to easily connect to a multitude of sources. The system shall be capable of supporting the TMC on a 24/7 basis. Currently, the County's TMC includes a ten-year old BARCO video wall that consists of projection cubes, video wall controller, audio-visual (AV) control system, and related accessories. The existing system consists of six OverView-mDG50-DL display cubes in a three (3) unit by two (2)-unit array as manufactured by BARCO. The current BARCO display cube system is attached to a rolling, metal frame structure that provides access to the projection lamps and video cube controllers in the rear of the projection cubes. The main BARCO central display wall is flanked by twelve (12) wall mounted 50-inch LED/LCD screens consisting of six (6) panel units on each side. The back-end equipment is located in the data center adjacent to the County's TMC and consists of a BARCO Argus video wall processor, graphic, scalar and video decoder cards and a BARCO Omnibus including MPEG streaming decoder cards, RGB input card, and quad analog input card. C. Existing Conditions 1. Traffic Management Center 16-6679 Video Wall RFP_Non_CCNATemplate_06132016 33 The following is a basic description of the County's current TMC video wall which is located at 2885 S. Horseshoe Drive, Naples Florida 34104: a. The current video wall lies along the northern exterior wall of the TMC and is 240 inches long with two 48-inch wide angular sidewalls for the 50-inch LCD wall- mounted monitors. The BARCO central unit is positioned inside a recess in the center of the main viewing wall. The recess is approximately 120 inches long by 110 inches high by 30 inches deep. b. The traffic control workstation desk is placed approximately 10 feet away from the central BARCO wall unit. c. The entire TMC has a raised floor with approximately 10 inches of clearance for cables. d. The TMC's data center lies directly adjacent to the TMC along the eastern wall. The video wall controller is currently located in a server rack in the data center and connected directly to the current video wall. The controller hosts all of the current video decoders and the system control server. e. Collier County supports older Cohu 3920 Cameras with iLink video encoders (approximately 84) and the Bosch VG5-836-ECEVITS (approximately 125). f. County Traffic Operations staff has been able to successfully replace the Cohu encoders with Bosch video encoders, and manage the pan, tilt, zoom (PTZ) video using the basic Bosch video client software. g. The County's Advanced Traffic Management System is a network of independent servers and Intelligent Transportation Systems with no central control for these systems. 2. Emergency Services Center The Emergency Services Center(ESC), located at 8075 Lely Cultural Parkway, Naples Florida 34113 and houses multiple safety functions including the County's Emergency Operations Center (EOC). The EOC has a main video wall, but not for TMC functions. However, it does have an approximately 48-inch by 96-inch area above the workstations that could support displays. In the case of an emergency that could render the County's TMC inaccessible, the EOC will become the primary location for operating and managing all TMC functions. D. Collier County TMC Requirements The new VMS and video wall system shall be comprehensive and adaptable to the expanding needs of Collier County and its affiliated agencies. General requirements of the new system are listed below and the minimum technical requirements (MTR) are provided at the end of this exhibit. 1. The County requires a video media server solution that will allow controlled access for video feed to be directly ported to outside agencies for their use. 2. It is important to note that the new VMS will require an upgraded network infrastructure. The video feed bandwidth requirements will have to be taken into account either through an upgrade or replacement of the seven (7) traffic network switches. A spare switch for troubleshooting will also be required. The network architecture is currently unicast, but will need to be redesigned to support multicast connectivity. In all cases the network traffic will need additional segmentation and routing. The locations of the core switches are provided below: a. Hub#1 Collier County TMC b. Hub#2 (US 41@ Airport Pulling Road) 16-6679 Video Wall RFP_Non_CCNATemplate_06132016 34 1113 c. Hub#3 (Pine Ridge Road @ Airport Pulling Road) d. Hub#4 (US 41 @ Immokalee Road) e. Hub#5 (Collier Boulevard @ Golden Gate Parkway) f. Hub#6 (Collier Boulevard @ Immokalee Road) g. Collier County Emergency Services Center 4th floor Data Center 3. The new VMS is to be centrally located in the TMC, and manageable from the EOC. The traffic network needs to be protected from outside sources and from possible internal intrusion. It is anticipated that the data center will require an upgrade of a firewall appliance at both locations. 4. The proposal shall provide a virtual desktop solution for video workstations in a privately hosted virtual desktop interface (VDI) system licensed to support thirty (30) end users. 5. To support and protect remote access to the VMS, Bring Your Own Device (BYOD) for mobile devices supporting thirty (30) users shall be implemented. 6. Enterprise level server application and network monitoring tool(s) shall be provided and capable of being remotely monitored as well as sending out alerts based on user defined parameters. 7. By the year 2017, the older analog Cohu cameras will be replaced with new Hi Definition PTZ cameras. However, the VMS must support video network streaming from all types of cameras and video encoders. E. Emergency Services Center Requirements The ESC's fourth floor data center will house a secondary VMS server and its accompanying network infrastructure. The ESC is a Level 5 Hurricane Rated facility with its own redundant power systems. Along with the addition of a video wall for TMC functions, a direct connection to the EOC's main video wall shall be added. 1. The client workstations for TMC functions must be capable of supporting all video feeds from the VMS server. A video decoder solution for supporting a two (2) to four (4) LED/OLED panel video wall shall be placed in the EOC. A video solution shall also include a direct feed to the main EOC video wall. 2. If a virtual solution is not possible, then the EOC will need to be provided a rack mounted or standalone client server and/or video decoders to support local video monitoring and management by the Traffic Operations staff. F. Video Display Control And Video Wall Requirements The Contractor shall replace the current Barco video wall and it's components with a new video wall and video control system and all ancillary components. The video wall system and its components will be installed in two locations; the TMC and EOC. APPENDIX A depicts conceptual layouts of the video walls that were originally developed as part of the Collier County Network Study and Analysis. The primary video wall will be located at the TMC. The video wall at the TMC shall consist of zero bezel LCD screens configured to maximize the viewing area and allow the projection of at least 72 video streams and maintain the correct aspect ratio of each stream. At the EOC, 2-55" zero bezel screens will be located in a stacked configuration. All LCD screens shall be installed wth no separation between bezels. 16-6679 Video Wall RFP_Non_CCNATemplate_06132016 35 During the proposal phase, a tour of the TMC and EOC facilities will be held to allow proposers to conduct onsite inspections and reviews for the TMC wall structures, electrical requirements, and location of the new video wall infrastructure. The Contractor shall supply drawings/schematics, if required, to the County for review and approval. A second tour will be conducted on the same day at the EOC to allow proposers to review the proposed location of the 2 LCD screens and review the data center rack locations to determine electrical and cabling requirements. The primary video wall control equipment will be located at the TMC and installed in the existing data center racks. These rack locations will be provided to the proposers during the tours of County facilities. The secondary video wall control system will be located at the EOC. The existing video wall equipment at the TMC, monitors, and all ancillary equipment shall be de-commissioned and provided to the County project manager. Software licenses shall be provided to support up to 250 Closed Circuit Television (CCTV) cameras and 20 operators. The software is to be used for CCTV camera control. Additionally, a media server to allow controlled streaming video broadcasts to outside agencies and for use with the new video wall is also required. All software, drivers, and management software supporting any existing CCTV cameras and encoders shall be operational and functioning properly prior to final acceptance of the project. A long-range estimate shall be developed by the Contractor for all equipment and licensing costs associated for adding new CCTV cameras or additional client software to the system in the future. This long-range estimate shall include any equipment or software licenses required to expand the system in the future should a new TMC location or agency be added to the current system. G. Training The Contractor shall provide a plan and schedule for training the TMC staff in the operation of all systems provided. H. Testing A system engineering test plan shall be provided to ensure that all systems meet their manufacturers' requirements once fully integrated and operational and prior to acceptance by the County. Prior to acceptance by the County all equipment and systems provided must be operational and functioning as required by the County and meet all criteria as set forth in this RFP and the MTRs. I. Contractor Responsibilities In addition to the above requirements: 1. The CONTRACTOR shall ensure proper coordination with County staff and other ongoing, or planned projects that may be affected by the video wall replacement. 2. The CONTRACTOR shall ensure TMC operations are maintained to the maximum extent practicable during the video wall replacement. TMC operations shall be closely coordinated with the County's project manager. 16-6679 Video Wall RFP_Non_CCNATemplate_06132016 36 J. County Responsibilities 1. County's Information: Upon request, the County shall provide all known available information regarding the requirements for this project. 2. County's Representative: The County shall designate a representative who shall be fully acquainted with the project. The representative shall render decisions promptly and furnish information expeditiously. 3. County Access: The County shall provide access for the Contractor to the necessary facilities during normal business hours or as approved by the County's project manager. 16-6679 Video Wall RFP_Non_CCNATemplate_06132016 37 IP Attachment 10 COLLIER COUNTY TRAFFIC OPERATIONS TRAFFIC MANAGEMENT CENTER (TMC) #433178-1 -VIDEO WALL SYSTEM REPLACEMENT MINIMUM TECHNICAL REQUIREMENTS I TABLE OF CONTENTS ACRONYMS ii 1.0 INTRODUCTION 3 1.1 Guaranty Provision 2 1.2 Documentation Requirements 3 1.3 Training Requirements 5 1.4 Material Requirements 6 1.5 Spare Equipment 6 2.0 TESTING REQUIREMENTS 6 2.1 Stand-Alone Test 7 2.2 Subsystem Test 8 2.3 Operational Test 8 2.4 Final Acceptance 9 3.0 VIDEO DISPLAY CONTROL SYSTEM AND VIDEO WALL DISPLAY SYSTEM 10 3.1 Video Wall Requirements 10 3.2 General System Description 10 3.3 Architecture 13 3.4 Functionality 14 3.5 Execution 17 4.0 10 GIGABIT ETHERNET SWITCHES 17 4.1 Description 17 4.2 Design Requirements 17 4.3 Technical Requirements 18 4.4 Construction Requirements 21 4.5 Testing Requirements 21 5.0 FIREWALL APPLIANCE 21 5.1 Description 21 5.2 Requirements 22 5.3 Installation Requirements 23 5.4 Testing Requirements 24 6.0 COMPUTER WORKSTATIONS 24 6.1 Monitor Graphics Cards 25 6.2 Network Management Software 25 Video Wall System Replacement MTRs i June 17,2016 �m ACRONYMS AASHTO American Association of State Highway and Transportation Officials AC/DC Alternating Current/Direct Current ADA Americans with Disabilities Act ANSI American National Standards Institute APL Approved Products List ASTM American Society for Testing and Materials ATMS Advanced Traffic Management System A/V Audio/Visual CADD Computer Aided Drafting Design CCTV Closed Circuit Television CCD Charge Coupled Device COTS Commercial Off The Shelf DHCP Dynamic Host Configuration Protocol DMS Dynamic Message Sign EIA Electronic Industries Alliance EOC Emergency Operations Center ETA Electronics Technician Association International FDEP Florida Department of Environmental Protection FDOT Florida Department of Transportation FHWA Federal Highway Administration FOA Fiber Optic Association FTP File Transfer Protocol GGPS Global Positioning System HAR Highway Advisory Radio HD High Definition HTTP/S Hypertext Transfer Protocol /Secure IGMP Internet Group Management Protocol IP Internet Protocol IS-IS Intermediate System to Intermediate System ISO International Organization for Standardization ITG Information Technology Group ITS Intelligent Transportation Systems LACP Link Aggregation Control Protocol LCD Liquid Crystal Display LED Light Emitting Diode MIB Message Information Base MBPS Megabits Per Second MMU Malfunction Management Unit MPEG Moving Picture Experts Group MTR Minimum Technical Requirements MVDS Microwave Vehicle Detection System NEC National Electric Code NEMA National Electrical Manufacturers Association NMS Network Management Software NSB Non-Stop Bridging OSPF Open Shortest Path First PIM Protocol Independent Multicast PIM-SM Protocol Independent Multicast— Sparse Mode PIM-SSM Protocol Independent Multicast—Source-Specific Multicast Video Wall System Replacement MTRs ii June 17,2016 Q RFP Request for Proposal RIP Routing Information Protocol RTVM Requirements Traceability Verification Matrix SFP Small Form-Factor Pluggable SNMP Simple Network Management Protocol SNTP Simple Network Time Protocol SSH Secure Shell TCP/IP Transmission Control Protocol/Internet Protocol TEM Test Evaluation Matrix TIP Terra Interface Panel TMC Traffic Management Center TRPS Traffic Responsive Plan Selection UL Underwriters Laboratories UPS Uninterruptible Power Supply VAC Volts Alternating Current VDCS Video Display Control System VLAN Virtual Local Area Network VWDS Video Wall Display System WAN Wide Area Network 1.0 INTRODUCTION The Collier County Video Wall Replacement Project consists of improvements to the Traffic Management Center (TMC) and Emergency Operations Center (EOC). The improvements shall include the installation of a new video wall system at both the TMC and EOC; video wall system; video wall control software; 10 Gigabit Ethernet switches at the TMC, EOC, and master hub locations; the installation of a firewall appliance at the TMC; computer workstations; and the installation of a network management software (NMS) system. The project shall be integrated into the existing Collier County TMC ATMS and ITS communications network. This Minimum Technical Requirements (MTR) document sets forth the minimum requirements for the design, procurement, installation, integration and testing of the various project elements aforementioned. Each of these project elements shall be installed and seamlessly integrated into the existing TMC. All integration, programming, and configuration of the individual subsystems or field components shall be considered as part of the subsystem or component installation. All devices implemented as part of this project that are detailed in the Florida Department of Transportation (FDOT) Intelligent Transportation System (ITS) Supplement Specifications must meet the requirements of the associated specifications and/or be on the Department's Approved Products List (APL). The devices must be on the APL prior to issuance of the Released for Construction (RFC) plans. The Contractor is responsible to ensure that all devices are compatible and/or software drivers exist for integration with the existing ATMS and ITS hardware and software components. Device drivers shall be provided by the device manufacturer and made compatible with all proposed project components. The CONTRACTOR shall verify that all electrical requirements, as specified in the National Electric Code (NEC) are met and that building construction codes are met for the video wall structures, video displays and all other required equipment that will be installed Video Wall System Replacement MTRs iii June 17,2016 4.; within the TMC, EOC and master hubs. Access to the TMC and EOC shall be coordinated with the County's project manager. Collier County operational hours are 6:30 AM to 6:00 PM Monday through Friday. The CONTRACTOR shall plan their work in the facility accordingly. The Collier County TMC has existing ITS, ATMS and signal systems in place and under daily operation. The CONTRACTOR shall coordinate all work to ensure that the existing TMC systems and the impacts on daily operations are minimized. Any network modifications or changeovers necessary for the installation of the video wall, video controller, Ethernet switches, firewall appliance, NMS server, and computer workstations shall be coordinated with the County project manager. The CONTRACTOR may be required to perform other network modifications outside of normal business hours. 1.1 Guaranty Provision The CONTRACTOR shall provide manufacturer warranties for all furnished and installed project elements against all defects and/or failures in design, assembly, fabrication and materials for a minimum warranty period of three (3) years or as specified for each type of equipment in the FDOT Standard Specifications for Road and Bridge Construction Supplemental Specification Sections 682 and 684 and this MTR document. If the manufacturer's warranties for the furnished and installed components are for a longer period, those longer period warranties shall apply. The warranty period for all CONTRACTOR provided project features shall not begin until the date that the County issues written notice of Final Acceptance. The CONTRACTOR shall secure additional or extended manufacturer warranties as necessary for the effective date of Final Acceptance of the project. Any field element or ancillary component that, in the opinion of the County, fails three (3) times prior to the expiration of the warranty period shall be judged as unsuitable and shall be replaced by the CONTRACTOR with a new field element or ancillary component of the same make and model at no cost to the County. The unsuitable field element or ancillary component shall be permanently removed from the project. The CONTRACTOR as part of their Technical Proposal shall develop the warranty criteria, measurable standards, and remedial work plans for all products or features within the Collier County ATMS Phase 1 Project. At the start of the Operational test, the CONTRACTOR shall update this information to reflect any changes made during design and construction and submit with the as-built plan submittal for review by the County. The CONTRACTOR shall clearly identify, in writing, the designated contact person and alternate responsible for equipment support and equipment warranties as part of this submittal. The CONTRACTOR shall make these TMC systems operational and test the systems according to the test evaluation matrix (TEM) and the approved test plan. Upon written partial acceptance of all testing results, the CONTRACTOR shall make the system available to Collier County to operate the system utilizing the new equipment on an interim basis. The CONTRACTOR shall provide maintenance and an initial warranty for this hardware and software through Final Acceptance of the project. Once written notice of Final Acceptance has been given, the CONTRACTOR shall provide the standard warranty as defined in the MTR sections for each type of hardware and software. Video Wall System Replacement MTRs 2 June 17,2016 1 ij 1.2 Documentation Requirements The CONTRACTOR shall provide three sets of documentation for all components in accordance with these MTRs. The documentation shall be assembled in volumes of three-ring binders that include title pages, indices, page numbering, and section dividers. The project documentation shall be delivered to the County for review and acceptance prior to beginning the Operational Test. The documentation shall consist of the following types of manuals: User's Manuals: The user's manual shall describe, in sufficient level of detail, how the equipment must be operated. The user's manual shall include pertinent operational information such as control layout, displays, and procedures for properly operating a fully functional unit. Maintenance Manual: The manufacturer/contractor-provided maintenance manual shall indicate clearly and pictorially the maintenance procedures for all components, subassemblies, and assemblies. The manual shall include pertinent information on maintaining and repairing the equipment, hardware, software, connections, interfaces, and peripheral cabling as applicable. The manual shall include timeframes for manufacturer/vendor recommended preventative maintenance activities. The manual shall include sections that completely describe the theory of operation using block diagrams and schematic drawings; diagnostic and repair procedures for corrective maintenance of the unit; assembly and disassembly instructions and drawings; layout drawings showing location of all components; and a complete components listing showing component type and ratings. System Documentation Manual: The system documentation manual shall describe the overall operation of the equipment with block level diagrams, identify all equipment in the system with module and option numbers, give a functional description for each system element, and explain how they function together in a complete operational system. The system documentation manual shall document operating procedures describing the initial turn-on and adjustments to ensure an operational system within the performance requirements as well as system-level corrective maintenance procedures. Software Manual: The software manual shall fully document the device management software including full descriptions of functions, flowcharts, and utilities required to support, configure, monitor, and manage each type of device, as well as listings and associated descriptions for complete operation of software programs. 1.2.1 Material Submittals The CONTRACTOR shall provide the following submittals for equipment, controller assemblies, ITS devices, and ancillary components for each of the project elements identified in these MTRs. Catalog Cut-Sheet: The manufacturer/vendor-provided catalog cut sheets shall pictorially describe the item or component in detail. Video Wall System Replacement MTRs 3 June 17,2016 Installation Procedures: The manufacturer/vendor-provided manual shall indicate clearly and pictorially the installation procedures for all components, assemblies, and subassemblies. Warranty Documentation: The warranty documentation for the equipment shall guarantee against all defects and/or failures in design, materials, and workmanship for the minimum duration specified for each piece of equipment in the FDOT Supplemental Specifications Sections 682 and 684, or these MTRs, whichever is greater. As-Builts: All as-built plans shall be produced electronically using CADD software, signed and sealed by the Engineer of Record, and submitted by the CONTRACTOR to the County as a condition precedent to issuance of written notice of Final Acceptance. The CONTRACTOR shall provide as- built documentation for each assembly, including detailed specifications and information regarding the inventory of installed assemblies by location and corresponding serial numbers. The CONTRACTOR shall also provide documentation, one set per site, detailing the technical and operational aspects of the completed installation. This documentation shall include device manuals, system diagrams, cabling diagrams, all field engineering notes specific to each location, full warranty information, and any other documentation required by the County. These site packages shall be installed within the device cabinet once the package is accepted, but prior to Final Acceptance. Test Plans: The CONTRACTOR shall prepare test plans for the individual subsystems provided for this project. The test plans shall be prepared based on the testing requirements identified in the individual subsystem sections of the FDOT Specifications, and these MTRs. Where the test requirements are not identified, the CONTRACTOR shall prepare detailed plans for review and acceptance by the County before testing. The test plans shall include, as a minimum, the following sections: • Date, time, location, and estimated duration of the test • Name of the firm and names of the engineers designated as witnesses • Description of subsystem to be tested, showing a test of every function of the equipment or system to be tested • Test equipment list • Test objectives • Test sequence details — a step-by-step outline of the test sequence to be followed • Test duration and proposed test schedule • Expected results — a description of the expected operation outputs and test results • Test result forms — forms to be used to record all data and quantitative results obtained during the test • A connection diagram wherever applicable • Software —the CONTRACTOR shall supply the County with full documentation and shall supply a copy of all diagnostic software. Video Wall System Replacement MTRs 4 June 17,2016 lie • A description of any special equipment, setup, manpower, or conditions required for the test 1.3 Training Requirements The CONTRACTOR shall provide a training plan for each of the subsystems and components provided including the video wall and video controller and sub- components, TMC, EOC and master hub ethernet switches, firewall appliance, and NMS system. The training plan shall include, at a minimum, the elements defined in the following paragraphs. All training shall be conducted in Collier County and at times that are agreeable to the County. The training plan shall include the proposed number of hours and intended participants for each training session. The CONTRACTOR shall solicit input from Collier County as to the actual content and hours required for each of the training elements. The training plan and course materials shall be submitted to the County for review and acceptance at least thirty (30) calendar days before training is expected to commence. The training shall be delivered on dates mutually agreeable to the CONTRACTOR and the County. The training courses shall be developed to pertain specifically to the system, presuming that the course participants have no prior knowledge of the system and associated technology. The CONTRACTOR shall be responsible for providing classroom training, which will be conducted at the Collier County TMC. The CONTRACTOR shall include all training-related costs in the unit price bid for each device. There shall be no separate payment for training. 1.3.1 Training Criteria The CONTRACTOR shall provide training on the basic description of capabilities and functions and the purpose of each subsystem and component. Training shall be conducted using vendor-provided software and hardware. The CONTRACTOR shall include training on the operation and maintenance of each subsystem and component provided in this project including the video wall system and video wall subsystem components, Ethernet switches, firewall appliance, and NMS system. The training materials shall include an introductory level briefing to familiarize attendees with the subsystems and components. The training materials shall also include an engineering/operations course that provides an overview for basic understanding of the subsystem and component operation and how it fits into the overall system. The materials shall include subsystem and component elements, theory of operation, operating procedures and capabilities, hardware and software configuration and software applications. The CONTRACTOR shall furnish ten (10) sets of accepted training course materials for each of the training courses. All materials, including any figures and drawings, shall be submitted in electronic format on CD or DVD. Video Wall System Replacement MTRs 5 June 17,2016 F.' Ys The CD or DVD shall be submitted to the County. The CONTRACTOR shall record video in DVD format of all training in its entirety unless noted otherwise. One copy each of the recorded training shall be provided to Collier County. 1.4 Material Requirements The CONTRACTOR shall furnish all materials with the most recently developed and approved product (hardware, software, or firmware) versions that meet or exceed all applicable standards, specifications, requirements, and listed on the APL (if applicable) before the system is considered for acceptance. It is the CONTRACTOR's responsibility to ensure that all subsystem assemblies, features, functions, and performance measures specified herein are met and are compatible with existing Collier County ATMS software systems. All materials furnished, assembled, fabricated, or installed shall be new products obtained from the manufacturer or reseller. The materials, equipment, and components shall be Commercial off the Shelf (COTS) products. Any variations to the defined requirements stated herein shall be submitted to the County for review and acceptance prior to procurement of materials. The CONTRACTOR shall provide all patch cables for connecting the devices and communication equipment furnished and installed according to these MTRs. The patch cables shall include all necessary data (Category 6 and single mode fiber optic cables) and video (Composite, S-Video, Component Video, HDMI, DVI, or other) cables. 1.5 Spare Equipment Spare equipment shall be provided under this contract. This shall include a minimum of: • 1-10 Gbps Ethernet switch All of the spare equipment provided shall be of the same make and model as the equipment furnished for the project. Prior to final acceptance of the project, the County shall verify product specifications and delivery of all spare equipment by the CONTRACTOR to the Collier County TMC. Collier County must sign and date an acknowledgement form to verify receipt of the spare equipment. 2.0 TESTING REQUIREMENTS The CONTRACTOR will develop and submit to the County an RTVM that identifies all contract requirements and the method of verification: analysis, demonstration, inspection, or testing. The CONTRACTOR is responsible for all contract requirements and shall document the verification within the RTVM as contract requirements are met. The CONTRACTOR shall develop as part of the test plan submittal and subsequent updates thereof, a TEM to be used as a tool to cross-reference each planned test to a specific contract requirement to be verified as shown in the RTVM. The Contractor shall Video Wall System Replacement MTRs 6 June 17,2016 use this TEM to indicate the specific functional requirements as tested and the results achieved and verified by the County. This shall provide a mechanism to ensure that all contract requirements have been successfully tested and verified. The CONTRACTOR shall develop a comprehensive test plan, submit it for review and acceptance by the County, incorporate all of the County's comments, execute the plan, and document the results. All test plans as defined below shall be submitted for review and acceptance by the County within 90 calendar days of the notice to proceed. The CONTRACTOR shall submit any deviations or changes to the accepted test plan for review and acceptance by the County. The CONTRACTOR shall not begin testing until the County provides acceptance of the TEM, test plans, procedures, and data forms. The test results for each subsystem/component tested shall meet the performance requirements identified for the particular subsystem/component defined in the FDOT's Standard Specifications Sections 682 and 684; test requirements specified in this MTR document; and all requirements defined by the CONTRACTOR in the test plan for the subsystem/component. Neither witnessing of the test by the County, nor the waiving of the right to do so, will relieve the CONTRACTOR of the responsibility to comply with the contract documents. Such actions by the County or the acceptance of any test results by the County will not be deemed acceptance of the equipment or system tested until project final acceptance. Contract time shall not be extended for time loss or delays related to testing. The cost of testing shall be considered as included in the unit cost for the item tested; no separate payment will be made for testing. Failure of any item to conform to the requirements of any test shall be counted as a defect, and the equipment under test shall be subject to test failure as determined by the County. The CONTRACTOR may offer previously failed equipment for retest provided all areas of non-compliance have been corrected and retested, and evidence thereof is submitted and acceptable to the County. All software required for diagnosing malfunctions of hardware and software/firmware shall be supplied by the CONTRACTOR and accepted by the County. A copy of all diagnostic software shall be submitted to Collier County with full documentation. Testing of the devices, equipment, and system shall include the following in the order below. 2.1 Stand-Alone Test The Stand-Alone Test shall exercise all Stand-Alone functional operations of each component and ancillary components installed utilizing the manufacturer's hardware and software. If any component fails to pass its Stand-Alone Test more than twice, it shall be replaced by the CONTRACTOR with a new device or ancillary component of the same make and model, and the entire Stand-Alone Test shall be repeated until proven successful. The Stand-Alone Test shall be performed on each and every ITS device and ancillary component, induding, but not limited to: Video Wall System Replacement MTRs 7 June 17,2016 1113 • Video Display Units • Video Display Controllers and sub-system components • Ethernet Switches • Firewall Appliance • Network Management System • Computer Workstations 2.2 Subsystem Test The Subsystem Test shall demonstrate that all equipment furnished, adjusted, or modified by the CONTRACTOR has been installed properly and operates according to the County accepted Test Plans. The CONTRACTOR shall conduct the Subsystem Test in the presence of the County or designated representative. The Subsystem Test shall begin seven (7) days after the CONTRACTOR advises the County that they are ready to begin the test. The Subsystem Test may not begin until the CONTRACTOR has satisfied the County that all work has been completed. The Subsystem Test shall verify that all of the requirements of this MTR document defined for the subsystem being tested have been met. This Subsystem Test shall be performed utilizing the project field equipment and communications system. The Subsystem Test shall demonstrate full control of the field devices from the TMC over the Ethernet network, as well as the functions of the locaVremote trouble shooting/diagnostics specified in the equipment's functional requirements. The Subsystem Test shall be conducted using the manufacturer-supplied software. The CONTRACTOR shall provide qualified personnel to support the diagnosis and repair of system equipment during the Subsystem Test as required. These personnel shall be available for this support within 24 hours of notification that their services are needed. In the event that a subsystem fails the test or is rejected by the County, the CONTRACTOR shall correct the problem and repeat the test within seven days after receiving the rejection notice. The test shall be re-conducted until the test results are acceptable to the County. 2.3 Operational Test The operational test shall commence upon successful completion of the stand-alone and subsystem tests. The operational test shall include all project subsystems integrated and operable from the TMC and EOC, operating for a period of 30 consecutive calendar days without failure of any subsystem, or ancillary component. During the operational test, the CONTRACTOR shall submit daily failure report logs from the Network Management Software(NMS) where applicable. The CONTRACTOR shall notify the County in writing of the scheduled date of the operational test 14 calendar days prior to the commencement of the test. The operational test shall not be performed without prior written approval from the County. In the event of a system, subsystem, or ancillary component failure the operational test shall be shut down for the purposes of testing and correcting identified deficiencies (System Shutdown). System Shutdown is defined as any condition Video Wall System Replacement MTRs 8 June 17,2016 y which, due to work being performed by the CONTRACTOR and/or its designee, results in the project, any subsystem, or ancillary component to cease operation, fail or enter an error state. For each period of System Shutdown and after the identified deficiency has been corrected and met all applicable tests per these MTRs, the operational test shall be restarted from the point at which the failure occurred. If the total number of System Shutdowns exceeds three due to the same system, subsystem, or ancillary component,the CONTRACTOR shall: • Remove and replace the system, subsystem, or ancillary component with a new and unused unit as per the requirements of these MTRs; • Perform all applicable stand-alone and subsystem tests, as deemed necessary by the County and; • Upon written approval from the County, restart the operational test for a new thirty (30) consecutive calendar day period. The operational test steps described herein shall be repeated as many times as deemed necessary by the County to satisfy the requirements of these MTRs. The CONTRACTOR shall not be granted time extensions to perform the operational test due to any failures as described herein. The CONTRACTOR shall correct all failures during the operational test at no additional cost to the County. 2.4 Final Acceptance Upon the CONTRACTOR's successful completion of the operational test and after all the required submittals, testing, training, documentation, and warranty items have been accepted by the County as specified in these MTRs and the requirements of the FDOT Standard Specifications and all applicable standards (if applicable), the County shall grant written notice of Final Acceptance. The County shall provide written notice of final acceptance of the work associated with the project based on the County's final inspection of the project. The County shall perform the final inspections of the project in the presence of a representative of the CONTRACTOR. Video Wall System Replacement MTRs 9 June 17,2016 3.0 VIDEO DISPLAY CONTROL SYSTEM AND VIDEO WALL DISPLAY SYSTEM 3.1 Video Wall Requirements 3.1.1 The video controller and video wall displays shall be capable of viewing up to 72 CCTV video streams and be able to tour the entire suite of County CCTV systems. It is expected that all the monitors fit together in a seamless or near seamless (< 4 mm gap between display area) unified structure to give the viewing effect of a single video wall. The new video wall shall provide bright, saturated colors in Hi Def 1080p or better resolution. 3.1.2 The controller solution must control the entire video wall medium. Individual video streams and video sources must be able to be displayed as a single image or multiple images on the video wall. 3.1.3 The entire video wall shall be controlled by a single computer instance running the vendor control software natively. All command and control in addition to video software functionality shall be performed on a single software instance operating on a single processor platform. 3.1.4 The new video wall shall have an ambient light sensing technology that provides brightness and color stability over time and across the entire display. The sensor shall continuously measure brightness and color and provide an image that is most convenient for the human eye with no maintenance or manual adjustments needed. 3.1.5 The video controller shall be capable of receiving and decoding all MPEG2, MPEG4, H.263, H.264 video streams, and CATV. In addition the video wall control system shall be capable of accepting upgrades to future video streaming technologies. 3.1.6 The video wall system solution shall be of the manufacturer's current official product line and designed for commercial/industrial use in 24/7/365 environments. No discontinued products will be allowed. 3.1.7 The video wall system shall be comprised of a suite of video wall system management software modules running on a commercially available off- the-shelf computer hardware platform and utilize standard protocols for network communication. 3.1.8 The video wall system solution provider shall be defined as the provider of the video wall management software, and the party responsible for rigorous self-testing of the video wall management software prior to the release of the software. 3.2 General System Description 3.2.1 The video wall management system shall be a fully distributed solution, designed for multi-site and multiple server installations requiring 24/7/365 operation with support for devices supplied by multiple APL listed vendors. The video wall management system software shall offer centralized management of all devices, servers, and users. Video Wall System Replacement MTRs 10 June 17,2016 1 1 3.2.2 The video wall management system software shall allow an unlimited number of users and groups to be defined and an unlimited number of displays to be connected to each system across multiple sites if required. 3.2.3 The video wall management system software shall be from the original equipment manufacturer and must not be delivered under a secondary video wall management system branding. 3.2.4 The video wall management system software shall support Microsoft Windows Server operating system. The system must use the Microsoft.NET Framework. 3.2.5 The video wall system software shall consist of the following core components: • Control/Management Application • Video Display Processor • Graphical User Interface • Computer Desktop Transport and Remote Control 3.2.6 The video wall system software shall support the following optional components: • IP Streaming Video Decoding Application • Mobile Device Application • Record/Playback Application • System Monitoring Application • System Interface Application 3.2.7 The video wall management system software shall be built around a core management application that provides primary administrative control over all system functions and resources. The management application shall handle client login, system configuration, asset database, and logging. 3.2.8 The video wall management system software shall contain one or more video display processors that generate visual information for all system displays under the control of the management application. The system shall support multiple instances of this application to allow effective scaling in larger systems. 3.2.9 The video wall management system software shall contain one or more graphical user interface modules that provide the user with an intuitive interface to control and manage the video wall system content in real time. The system shall support multiple instances of this application to allow effective scaling in larger systems. Video Wall System Replacement MTRs 11 June 17,2016 3.2.10 The video wall management system software shall support the option for an IP streaming video decoding application that provides the system with the capability to view multiple IP video streams from multiple IP camera/streaming video encoder vendors in all industry-standard formats and resolutions. The system shall support multiple instances of this application to allow effective scaling in larger systems. 3.2.11 The video wall management system software shall support the option for a mobile device application that provides the system capability to capture and display photos and video streams from a mobile device (mobile phone or similarly connected tablet/iPad device). The mobile application shall have the capability to remotely view and control the video wall system. The system shall support multiple instances of this application to allow effective scaling in larger systems. 3.2.12 The video wall management system software shall support the option for a record/playback application that provides the system with the capability to record and playback multiple computer desktops simultaneously to/from local storage or network attached storage systems. The system shall support multiple instances of this application to allow effective scaling in larger systems. 3.2.13 The video wall management system software shall support the option for a monitoring application that provides the system with the capability to independently monitor and report on the health of all major system components. 3.2.14 The video wall management system software shall support the option for an application programming interface (API) that provides the capability for third-party control systems and applications to send commands to the system via standard TCP/IP or RS-232 protocol. 3.2.15 The video wall management system software shall provide a management client from where an administrator can configure and manage all servers, system resources, and users. 3.2.16 The video wall management system software shall allow the management application to be installed on dual servers configured as a Windows Cluster ensuring that the secondary server in the cluster automatically takes over in case of primary server failure. 3.2.17 The video wall management system software shall allow the display processor software to be installed on multiple servers. Video Wall System Replacement MTRs 12 June 17,2016 3.2.18 The video wall management system software shall support an optional software module that provides customizable system actions in response to third-party application real-time events. 3.2.19 The video wall management system software shall support the transport, display, and remote control of computer desktops via Ethernet protocol. 3.2.20 The video wall management system software shall support the display of standard video signal formats, applications, and industry-standard IP streaming video sources. 3.2.21 The video wall management system software shall support integrated audio systems to allow full user control of all audio sources defined in the system. 3.2.22 The video wall management system software shall allow installation in Microsoft Active Directory environments and allow authorized users to login to the system using Windows authentication. 3.2.23 The video wall management system software shall be designed in a manner to allow discrete system software modules to communicate from any location within a local area network. 3.2.24 The video wall management system software shall support 256 bit AES encrypted transmission between software modules. 3.2.25 The video wall management system software shall support the virtualization of the management server software. 3.3 Architecture 3.3.1 Network The video wall management system shall reside on a standard Ethernet- based local area network (LAN). All system communications shall be TCP/IP standards based. Exceptions are limited to external devices under system control that are best communicated via RS-232, RS-422, or Infra- Red methods. Remote access modules shall be capable of residing outside of the LAN where VPN or other standardized networks tunneling protocols are available. System shall be capable of joining a Windows Active Directory (AD) environment where desired. 3.3.2 Hardware The video wall management system hardware shall be comprised of commercially available servers. Servers shall be specified, configured, and provided by the system provider and approved by the software system manufacturer. Servers shall run on a 64 bit Windows OS: Windows Server 2008 R2 or Windows 7. All operating systems shall run the Microsoft .NET framework. Servers and workstations shall be configured for resilient Video Wall System Replacement MTRs 13 June 17,2016 24/7/365 operation with redundant power supplies and RAID 5 storage drive systems. Servers or workstations configured as video display processors shall utilize approved high-performance graphics output cards to render the video image for distribution to display systems. The video display processor hardware shall be capable of ingesting industry-standard video signals for display, to include DisplayPort, DVI, HDMI, VGA/RGBHV, Component Video and Composite Video. The video display processor hardware shall be capable of driving any commercially available display system(s) that utilize industry-standard video signals inputs, to include DisplayPort, DVI, HDMI, VGA/RGBHV, Component Video and Composite Video. The core system hardware and video display processor shall be capable of being configured for automatic failover in the event of primary system failure. 3.3.3 Software The video wall management system software architecture shall be modular in design and scalable in function. The system software modules shall be capable of residing on different host machines and communicating via encrypted TCP/IP transmissions within the LAN. Software modules shall support the use of libraries provided within the Microsoft.NET framework. Servers and workstations shall support the use of multi-port network interface cards (NICs). The system software shall be capable of being configured for automatic failover in the event of primary system failure. 3.3.4 Sources The video wall management system shall be capable of simultaneously displaying multiple types of video signals, IP based streaming video formats, remote desktops, video graphics, web pages, graphics files, video files, and applications for simultaneous viewing on any system display. The video wall management system shall allow the definition of an unlimited amount of sources. Sources shall be defined within the system and available to any authorized user. 3.3.5 Displays The video wall management system shall be capable of displaying any available system source on any common commercially available display utilizing common standard video signal types. Displays shall be defined within the system and available to any authorized user. Remote displays shall have the capability to be driven via TCP/IP communications via a local display processor. The video wall management system shall allow the definition of an unlimited amount of display wall processors. 3.4 Functionality 3.4.1 Graphical User Interface (GUI) The video wall management system shall provide a software-based GUI Video Wall System Replacement MTRs 14 June 17,2016 capable of managing all available system operational functions. The software shall be capable of running on Windows-based systems. The video wall management system GUI shall be accessible only via successful user authentication and login. The system shall have the capability to alternatively use Windows Authentication credentials for system login providing single sign-on capability in Active Directory environments. The video wall management system GUI shall provide an intuitive means for dynamically arranging content on any of the system displays. It shall provide a graphical representation of all system displays and indicate all content available and currently displayed in the system. The video wall management system GUI shall display all defined system resources authorized for access by the current user profile. System resources shall be viewable as a list, resource tree, or searchable by typing the designation of the desired resource. The video wall management system GUI shall allow multiple users to log in and control the system concurrently; each in accordance with their own user rights. The video wall management system GUI shall provide real-time system logs to inform the user of system status. The video wall management system GUI shall provide annotation capability for whiteboard-like drawing over system images. The application shall have the capability to store and recall annotations. The video wall management system GUI shall provide the capability to create, store and recall multiple scripted actions. These scripts shall be assignable to user-defined push button-like graphical controls, allowing the scripts to execute upon clicking. The video wall management system GUI shall provide the following content management functions: 1. Resource view: A list of all available resources available to the system. 2. Resource search: The capability to search system resources by typing the name of the resource. 3. Video wall representation: the capability to see and manipulate a graphical representation of the video wall and/or displays along with the current content being displayed in real-time. 4. Content templates: The capability to store and recall image locations on the video wall display independently of actual content. New content added to the video wall is immediately aligned to content template boundaries. 5. Presets: The capability to store and recall content along with their relative positions on the video wall. 6. Crop: The capability to remove unwanted peripheral content from displayed content. 7. Zoom: The capability to magnify areas of a displayed source on the video wall. 8. Size: The capability to re-size content as it appears on the video wall; either preserving or modifying the original aspect ratio of the source. 9. Layering: The capability to place content on top of (or underneath) other content on the video wall. Video Wall System Replacement MTRs 15 June 17,2016 10. Image Blending: The capability to make a displayed image partially transparent thereby making layered content underneath the primary image visible. 11. Color Keying: The capability to make certain colors of a displayed image transparent thereby making layered content underneath the color visible. 12. Snap: The capability to force displayed content to align with the boundaries of a display. 13. Source default parameters: The capability to define default size and aspect ratio settings for a source. 14. Event scheduling: The capability to automatically call up predetermined content on the video wall by time-driven schedule. 15. Multi-views: The capability to create multiple alternate versions of displayed video wall content and toggle rapidly between them. 16. Multi-zone audio control: The capability to select audio source and control volume for all audio-capable sources and all audio zones defined within a system. 3.4.2 Administrative Application The video wall management system shall provide a setup and configuration utility application for administrative functions not directly exposed to system users. The utility application shall provide full administrative control over all system configuration parameters for authorized users. The utility application shall require additional login credentials independent from system user credentials. 3.4.3 Remote Desktop Transport Application The video wall system shall provide a lightweight application to be installed on host machines intending to be used as sources for the system. The application shall provide lossless transport of the host system's desktop image via TCP/IP protocol. The application shall communicate with the core system via a FIPS compliant, AES 256-bit encrypted transport mechanism. The application shall provide the capability to transport desktops from hosts with multi-headed displays. The application shall provide the capability to reduce the active area of the desktop being transported to a smaller, user-defined area. The application shall provide the capability for remote Keyboard and Mouse (KM) control of the host machine. The application shall provide the capability for transport of the host machine audio output. The application shall provide a means to control the rate at which desktop images are transmitted in order to meet network bandwidth limitations. The application shall have the capability to provide notification to the host machine user when the desktop transport is active and connected to the core system. The application shall allow the host machine operator to set control parameters for communication with the core system; disabling KM or desktop transport when desired. Video Wall System Replacement MTRs 16 June 17,2016 1I 3.5 Execution 3.5.1 The CONTRACTOR shall follow the instructions in the documentation provided by the video wall system provider to ensure that all steps have been taken to provide a safe, reliable, easy-to-operate system. 3.5.2 All equipment shall be tested and configured in accordance with instructions provided by the video wall system provider prior to installation. 3.5.3 The video wall system provider (or representative) shall conduct a site acceptance test, verifying system performance in the intended environment and commission the system's use. 4.0 10 GIGABIT ETHERNET SWITCHES 4.1 Description The existing Collier County network consists of a complete, redundant Ethernet network with hardened managed field Ethernet switches ,communications media, ITS and ATMS field devices, non-hardened gigabit Ethernet TMC, EOC and master hub switches and a firewall appliance. The network transmits video and data streams from field devices to the Collier County TMC and the Collier County EOC. The non-hardened gigabit Ethernet TMC, EOC and master hub switches are past their end of life and will be replaced under this project. The CONTRACTOR shall decommission the existing equipment and return to the County project manager. The existing gigabit Ethernet switches are Cisco 3400ME devices which are configured with gigabit fiber interfaces and copper RJ-45 interfaces. The CONTRACTOR shall provide Ethernet TMC, EOC and master hub switches at the sites indicated in the APPENDIX B: Communications Map and this MTR. These sites shall connect the local fiber optic rings to the fiber optic backbone. The Ethernet TMC, EOC, and master hub switches provide aggregation points for the Ethernet Edge switches located at the local hub installation sites. The Ethernet shall be configured for 10 Gbps fiber Ethernet connections to comprise a 10 Gbps Ethernet backbone for the ATMS system network. All fiber connections shall be single-mode configurations. 4.2 Design Requirements 4.2.1 General The CONTRACTOR shall identify ITS equipment and Ethernet devices that are compliant with these MTRs and are compatible with those used by Collier County. 4.2.2 TMC, EOC and Master Hub Ethernet Switch The CONTRACTOR shall install, configure, and make operational, seven (7) Ethernet switches as detailed in these MTRs. The Ethernet switches shall be located at the TMC on South Horseshoe Drive, the EOC on Lely Video Wall System Replacement MTRs 17 June 17,2016 Cultural Parkway, and the five (5) master hub locations described below. • US 41 &Airport-Pulling Road • Golden Gate Parkway& Collier Boulevard • Immokalee Road & Collier Boulevard • US 41 & Immokalee Road • Pine Ridge Road and Airport-Pulling Road 4.3 Technical Requirements 4.3.1 Ethernet TMC, ESC and Master Hub Switch The Ethernet switches shall be a single rack unit, rack mountable, non- blocking, two (2) 10 Gbps fiber switch with twenty-four (24) 10/100/1000BaseT copper ports. 4.3.2 Electrical Power Each Ethernet switch shall be supplied with 120VAC redundant, hot swappable internal power supplies. Failure of one power supply shall not affect switch operations. 4.3.3 Environmental and Cooling The Ethernet switches at a minimum shall meet the following environment ranges: • Operating temperature: 23° to 104° F (-5°C to 45°C) • Storage temperature: -40° F to 158° F (-40 °C to 70°C) • Relative humidity non-operating: 0% to 95% (noncondensing) 4.3.4 Hardware The Ethernet switches shall meet or exceed the following hardware specifications: • 2 SFP 10 Gbps Fiber Ports • 24 SFP 1000BaseT Copper Ports • Support for future expansion allowing the following options; o 4 x Gigabit Ethernet with Small Form-Factor Pluggable (SFP) receptacles o 2 x 10 Gigabit Ethernet with SFP+ or 4 x Gigabit Ethernet with SFP receptacles o 4 x 10 Gigabit Ethernet with SFP+ receptacles (supported only on the 48-port Gigabit Ethernet models or on the 12-port or higher 10 Gigabit Ethernet models)\ o Must be capable of supporting Universal Power over Ethernet (up to 60W per port) o Must be able to support Multi-gigabit technology allowing for speeds up to 10 Gbps over Category 6 cabling infrastructures. Video Wall System Replacement MTRs 18 June 17,2016 1 4.3.5 Chassis The switch chassis shall be a rack mounted unit with both fiber and copper connections on the front. The link connections shall be able to be confirmed by front mounted LEDs. The chassis shall be capable of being configured in a stacked configuration. 4.3.6 Security The Ethernet switches shall, at a minimum, be able to perform at the following security requirements: • Identity Service Engine • IEEE 802.1x port security • Dynamic Host Configuration Protocol (DHCP) Snooping and Guard • Dynamic ARP Inspection • RA Guard • IP Source Guard • Control plane protection (CoPP) • Wireless intrusion prevention systems (WIPSs) • Cisco Discovery Protocol (natively) 4.3.7 Switch Supported Protocols The TMC, EOC, and master hub switches shall support the following protocols at a minimum; • OSFP • RIP • EIGRP (natively) • BGP 4 • IGMP Snooping • IGMP V2, V3 • VRRP • RSTP • MSTP • PVST (natively) • PIM-SM • PIM-SSM • IEEE 802.1AB: Link Layer Discovery Protocol (LLDP) • IEEE 802.1w: Rapid reconfiguration of Spanning Tree Protocol • IEEE 802.1X: Port Access Control • IEEE 802.1ak: Multiple Registration Protocol • IEEE 802.3u: 100BASE-T • IEEE 802.3ab: 1000BASE-T • IEEE 802.3z: 1000BASE-X • IEEE 802.3ae: 10 Gigabit Ethernet • IEEE 802.3x: Pause Frames/Flow Control Video Wall System Replacement MTRs 19 June 17,2016 • IEEE 802.3ad: Link Aggregation Control Protocol • Multicast VLAN routing • MAC-based VLAN 4.3.8 Quality of Service (QoS) At a minimum, the Ethernet switches shall support the following QoS capabilities: • Layer 2 QoS • Layer 3 QoS 4.3.9 Manageability Features At a minimum, the Ethernet switches shall support the following manageability features: • OS CLI • Web interface • Out-of-band management • ASCII configuration • Remote performance monitoring • SNMP: v1, v2c, v3 4.3.10 Services Features At a minimum, the Ethernet switches shall be able to perform the following services: • NTP • DHCP server • DHCP client and DHCP proxy • DHCP local server support • RADIUS • TACACS+ • Secure copy • HTTP/HTTPs • DNS resolver • Syslog logging • Temperature sensor • Interface range specification • Port profile associations 4.3.11 Warranty and Support The Ethernet switches shall come with the manufacturer's enhanced limited lifetime hardware warranty that includes Next Business Day (NBD) delivery of replacement of hardware where available and 90 days of technical support. Video Wall System Replacement MTRs 20 June 17,2016 4.3.12 Optics The CONTRACTOR shall supply Small Form Factor Pluggable (SFP) with each Ethernet switch. The SFPs shall transmit data at 1000BaseX or 10 Gbps based on field fiber connection requirements. All optics shall be single-mode. All 1000BaseX optics shall be 10km, 25km, 40km, or 70km at either 1310nm or 1550nm. All 10 Gbps SFP shall support 10km or 40km distances at 1310nm. The CONTRACTOR is responsible for determining the correct SFPs for each fiber connection. The Contractor shall also provide attenuation on any SFP as required. 4.4 Construction Requirements The CONTRACTOR shall furnish all tools, equipment, materials, supplies, and manufactured hardware, and shall perform all operations and equipment integration necessary to provide a complete, fully operational Ethernet network. All Ethernet switches shall be mounted in 19-inch communications racks. The new Ethernet switches will replace the existing Cisco 3400ME switches in their mounted location. All cabling shall be: • Neatly tagged with permanent labels at both ends of every cable • Secured with wire ties and cable management hardware in the communications racks • Grounded to rack grounding hardware 4.5 Testing Requirements The CONTRACTOR shall perform the following additional tests: For each Ethernet switch, the primary backbone link between each TMC, EOC and master hub switch shall be disconnected, demonstrating alternative paths and network redundancy. For each Ethernet switch, each power supply will be disconnected separately to demonstrate the redundant power requirements of this MTR. Baseline utilization of the backbone communications shall be tested and recorded as a baseline metric for monitoring. The CONTRACTOR shall notify the County's Project Manager at least fourteen (14) calendar days prior to testing of the communications. 5.0 FIREWALL APPLIANCE 5.1 Description The TMC currently has a firewall that has reached its end of life. The CONTRACTOR shall furnish and install a new firewall appliance at the TMC. The firewall appliance will provide remote connectivity for Collier County personnel as Video Wall System Replacement MTRs 21 June 17,2016 well as provide protection from external network connections. The CONTRACTOR will install and configure the firewall appliance in at the TMC at a location supplied by the project manager. The CONTRACTOR will install and configure the firewall appliance for remote VPN connections, internal/external firewall policies, and intrusion and protection configurations. The CONTRACTOR shall provide a security policy configuration for the firewall to the project manager for review and approval. Upon notice-to-proceed, the County will provide the CONTRACTOR with the applicable network information and protection strategies that will be implemented. 5.2 Requirements The firewall appliance shall conform to the following requirements; Stateful inspection throughput Up to 150 Mbps IPS throughput Up to 75 Mbps with AIP-SSC-5 Maximum 3DES/AES VPN Throughput Up to 100 Mbps Users or nodes Unlimited Maximum Site-to-Site and IPsec IKEv1 10/25 (requires Security Plus license) Client VPN User Sessions Maximum AnyConnect®or Clientless VPN 25 (Requires AnyConnect Plus) Cloud Web Security users 25 Concurrent connections 10,000; 25,000 New connections per second 4000 Virtual interfaces (VLANs) 3 (trunking disabled)/20 (trunking enabled) Expansion slot 1 SSC USB 2.0 ports 3 (1 on front, 2 on rear) Integrated I/O 8 Fast Ethernet with 2 PoE ports Serial ports 1 RJ-45 console Memory 512 MB Minimum system flash 128 MB System bus Multi-bus architecture Temperature 32 to 104°F(0 to 40°C) Relative humidity 5 to 95 percent noncondensing Altitude Designed and tested for 0 to 9840 ft. (3000 m) Shock 1.14 m/sec (45 in./sec) 1/2 sine input Vibration 0.41 Grms2 (3 to 500 Hz) random input Acoustic noise 60 dB max Temperature -13 to 158°F (-25 to 70°C) Relative humidity 5 to 95 percent noncondensing Video Wall System Replacement MTRs 22 June 17,2016 Altitude 0 to 15,000 ft. (4570m) Shock 30G Vibration 0.41 Grms2 (3 to 500 Hz) random input AC range line voltage 100 to 240 VAC AC normal line voltage 100 to 240 VAC AC current 1.8A AC frequency 50/60 Hz Dual-power supplies None Steady state 20W Maximum peak 96W Maximum heat dissipation 72 BTU/hr. Form factor Desktop Dimensions (H x W x D) 1.75 x 7.89 x 6.87 in. (4.45x 20.04 x 17.45 cm) Weight(with AC power supply) 4.0 lbs. (1.8 kg) Safety UL 60950, CSA C22.2 No. 60950, EN 60950 IEC 60950, AS/NZS60950 CE marking, FCC Part 15 Class B, AS/NZS Electromagnetic compatibility (EMC) CISPR22 Class B, VCCI Class B, EN55022 Class B, CISPR22 Class B, EN61000-3-2, EN61000-3-3 FIPS 140-2 Level 2 Industry certifications In process: Common Criteria EAL4+ US DoD Application-Level Firewall for 5.3 Installation Requirements The CONTRACTOR shall install the firewall appliance at the TMC. The County project manager will provide the installation location in the TMC data center. The County project manager will provide the connection ports for the internal and external connections. The CONTRACTOR will coordinate with the County project manager for external carrier access and contact information. The firewall appliance policy design shall be submitted to the County project manager for review and approval. Once approval is granted the CONTRACTOR shall implement the policy on the firewall appliance. The CONTRACTOR will provide integration services to include the initialization of the firewall appliance including all start-up, licensing, and configuration activities. The County shall provide the applications to be ported, the application ports/protocols, and guidance on the type of devices and their intended operational purpose to the CONTRACTOR. The CONTRACTOR will configure and test Bring Your Own Device (BYOD) functionality within the firewall appliance. The intent of the BYOD functionality is: • Use Apple, Android, Windows devices remotely to connect to County internal systems Video Wall System Replacement MTRs 23 June 17,2016 LI • Remotely view County video via Apple, Droid, and Windows portable devices. • Remotely view NMS activities via Apple, Droid, and Windows portable devices. The CONTRACTOR shall coordinate with the County project manager for a list of devices, applications, and network traffic directions. 5.4 Testing Requirements The CONTRACTOR shall provide the County project manager a test plan to test the functionality of the firewall appliance, its connections to external BYOD devices and internal applications and systems. The firewall appliance shall be tested to verify it meets the specified requirements prior to final acceptance. The CONTRACTOR is responsible for all inspections and tests to ensure that all requirements are met. 6.0 COMPUTER WORKSTATIONS The CONTRACTOR shall provide two new computer workstations at the County's TMC and one at the EOC. The workstations shall be equipped with three 22" LED/LCD monitors each and shall include any additional graphics cards necessary to provide graphics output capabilities to support three monitors and meet the requirements in paragraph 6.1 below. The hardware and software for these new workstations shall be configured as application clients. The CONTRACTOR is responsible for all necessary work to integrate these workstations into the existing TMC network. The CONTRACTOR is responsible for providing all power, graphics, network, and communications cabling necessary to integrate these workstations into the TMC and the TMC network. Collier County's IT staff will provide any anti-virus or management software, other than the Network Management software, as necessary. These workstations shall meet or exceed the following minimum specifications: • Intel Core i3 2100 3.1 GHz, 3M or better CPU • 16-32 GB of DDR3 RAM, 1333MHz, Dual Channel • 500 GB— 1 TB, 7,200 RPM, 3.5" SATA, 16 MB Cache hard drive • 16X DVD +/- RW SATA CD-ROM drive • 10/100/1000 Network Interface card • Expansion slots to support additional graphics cards • PS2 Keyboard • USB optical mouse • Speakers • Restoration CD - Operating system, diagnostic and driver set • Dimensions (H x W x D): 14.17 inches x 6.89 inches x 16.42 inches • Three year warranty with 24/7 telephone tech support and next day on-site service, including labor and parts • Manufacturer compatible expansion graphics card(s) to support four monitors Video Wall System Replacement MTRs 24 June 17,2016 • Energy Efficient- Energy Star 5.0 compliant • These workstations shall have the following software installed: • Windows Seven 64-bit Operating System • Windows Seven updates and security patches • Microsoft Office Professional (XP compatible version) • Software needed to support multiple monitor configuration • All required cabling 6.1 Monitor Graphics Cards Install the graphics cards and properly configure in the workstations prior to delivery. Provide additional software as needed to support multiple monitor configurations to move or assign open windows for display on all monitors, or separately on a user specified monitor. The software shall automatically assign numbers for the attached multiple monitors, with numbers ascending from left to right. Graphic expansion cards shall be workstation manufacturer compatible and fully compatible with the workstation expansion slot capabilities. The graphics expansion card shall be capable of actively changing to different display resolutions for individual monitors without restarting the workstation. If additional software is needed for the graphics expansion card(s), then it shall be accessible from the operating system's desktop and be compatible with the workstation operating system. Graphics cards shall have a three year warranty. The graphics cards shall meet the following minimum requirements: • 1GB memory dedicated graphics memory • Graphics processing unit dedicated to graphics • 2 DVI or 2 DP outputs that require no cable adapters at the card output • 2560 x 1600 resolution • When installed in the expansion slot, shall not disable any on-board (native to motherboard) graphics outputs • Card height (half-height or full-height) compatible with workstations expansion capabilities 6.2 Network Management Software The CONTRACTOR shall furnish, install, and populate/configure a new NMS to monitor and manage existing network devices to include Ethernet switches and edge connected devices. The CONTRACTOR shall supply a server sized according to the NMS software manufacturer's minimum recommendations. The County's project manager will provide the location of the server that will be installed in the TMC data center The NMS provided shall conform to the following requirements at a minimum: • Monitor and analyze real-time network performance statistics for routers, switches, wireless access points, servers, UPS systems, CCTV, Bluetooth, and any other SNMP-enabled devices. • Provide licenses for up to 1024 IP devices. • Display the Collier County Traffic network pictorially. The CONTRACTOR Video Wall System Replacement MTRs 25 June 17,2016 shall provide an approved GUI map with the NMS software to pictorially display the location of the networked devices. • Automated Network Discovery — The NMS should automatically discover devices on the network. • Poll and query device status using multiple protocols such as SNMP, ping, http, telnet, SSH, RMON, or use a custom poller to query any SNMP-enable device that has a MIB. • Deliver prioritized alerts via E-mail, sound, and pictorially on real issues by enabling advanced network alerting dependencies for correlated events, sustained conditions, and complex combinations of device states. • Monitor network metrics including bandwidth utilization, packet loss, latency, errors, discards, and QoS. • Have a message center or centralized screen for a central view for all of the notification messages about network performance. This message center should allow the operator to quickly troubleshoot network performance issues by analyzing SNMP trap and Syslog data from a single interface, instead of by polling various machines. • Customize the collected data for graphing, alerting, and reporting purposes. • Contain a report writer to generate custom network reports. 6.2.1 Configuration The CONTRACTOR will configure the NMS system. The CONTRACTOR will install a GUI map depicting the county's network infrastructure and device locations. The CONTRACTOR will submit a GUI map design for review and approval by the County project manager. Video Wall System Replacement MTRs 26 June 17,2016 Attachment 11 COLLIER COUNTY TRAFFIC OPERATIONS TRAFFIC MANAGEMENT CENTER (TMC) #433178-1 -VIDEO WALL SYSTEM REPLACEMENT CONCEPTUAL WALL LAYOUTS (Originally developed for the Collier County Network Analysis) 16-6679 Video Wall RFP_Non_CCNATemplate_06132016 39 5.. iui' 1 1- W \ V\\ z m 6 a Pr VI 0 rrn tn x D6 \ 0 tid g P a 3 a o > rn s V a o 3 w a H u a F J ; H aay ¢ o 0 3 w a `r V. .W.1 0 - \ w a ri 1- / d i F t at 3 ff i J 7- 1 Vil 1 " kir I \\\ 0. \ii...)Allir IA i1 ca l_ _ M M cc 4 �'e w Q iRcTW o�x M w�1,yoS pp moNtiU1 J Ira I0Wr...0 SIOZ/eial =ue IN 6paI111DM�OIMSII Id eblsep\selld tu1YAM lee[OJ SlrNwq IVD WN Nero))0Np�-b wdI ovA� uN1 - -111B h , " 0 ... sp • L. v 14 /// ' z • g d og , En ..Zb l EF+ 5 I I O r a / / \\ ..4 \ j y d 0.01 O 3O a F a 3 3 w 0 O > U U W 3 z '3 $ z o a' a o ky s W O 8 ac oa s C 14 I u °1 L P F en a 7w 0. C 1 / im 111\fili)11:11 • W 6I�2R • P O� a $ $ X 0. Iii(M� O• Q �^ W W M 2M WcWiWWaO- 1', V1 W CQa Rd ZN(Nr aN11 SIOV 2idl ROC IM sw NbP,bH2 I/.M 0Wf4\S11M/Id/A1+N00.01J a/ORM/O 1O)d sfvRm/iro.pN 4,00/9/1/03-oa/Sll0vA adll O 1 i :,-1 DN N � O ' z r u aT o a 2 a 0 a a Ea 3 En o U LL1 w U r ,.96 ..____..i � a Q m W Lv z \\ t u < 0 w a M P. 1 1 :7 0 Li. F 1 at3 P 0 �'1 or► M't g iLjM 2 Q q MM w '.,W§02 Mti=Mj- W V k.'... 2 mB jINIS�W(.�i3 ].� uWJWl l/OM 0.01mSNsuold,61.0/+elld M/IYbM 1C/uld/CKNC1 C/CMWM AlmoD.1110.)-POMS11U A ,,Illi Attachment 12 Granting Agency Provisions & Required Forms (Submit Forms with Proposal) Grant Forms (complete and return with proposal) 1. Debarment and Suspension 2. Lobbying 3. DBE MBE Participation 4. Buy America 5. Conflict of Interest 6. Grant Acknowledgement 7. Consultant's Affidavit 8. Truth in Negotiation 16-6679 Video Wall RFP_Non_CCNATemplate_06132016 40 i :% Exhibit I A: Federal Provisions Professional Services FHWA 20.205 FEDERAL LAWS AND REGULATIONS Because this project activity is funded in whole or in part by the Federal Government, or an Agency thereof, Federal Law requires that the Applicant's contracts relating to the project include certain provisions. CIVIL RIGHTS C 'IJANCF The Consultant, in accordance with the Title VI of the Civil Rights Act of 1964, 78 Stat. 252, 42 U.S.C. 200d to 200d-7 and Title 49, Code of Federal Regulations, Department of Transportation, Subtitle A, Office of the Secretary, Part 21, Non-discrimination in Federally- assisted programs of the Department of Transportation issued pursuant to such Act, Collier County hereby notifies all consultants that it will affirmatively insure that in any contract entered into pursuant to this advertisement, disadvantaged business enterprises as defined at 49 CFR Part 26 will be afforded full opportunity to submit bids in response to this invitation and will not be discriminated against on the grounds of race, color, religion, national origin, marital status, sex, age, disability in consideration for an award. Non Discrimination : All contracts shall contain a provision requiring compliance with Title VI of the Civil Rights Act of 1964 (P.L. 88-352), and the regulations issued pursuant thereto, which provides that no person in the United States shall on the grounds of race, color, or national origin, be excluded from participation in, be denied the benefits of, or be otherwise subjected to discrimination under any program or activity for which the Recipient receives Federal financial assistance and will immediately take any measures necessary to effectuate this assurance. If any real property or structure thereon is provided or improved with the aid of Federal financial assistance extended to the Recipient, this assurance shall obligate the Recipient, or in the case of any transfer of such property, any transferee, for the period during which the real property or structure is used for a purpose for which the Federal financial assistance is extended, or for another purpose involving the provision of similar services or benefits. 1. Equal Employment Opportunity: The following equal employment opportunity requirements apply to the underlying contract: a. Age: Under the Age Discrimination Act of 1975, as amended (42 U.S.C.: 6101-6107), the Consultant agrees to refrain from discrimination against present and prospective employees on the basis of age. b. Race, Color, Creed, National Origin, Sex: Per Executive Order 11246 as amended by Executive Orders 11375 and 12086, and the regulations issued pursuant thereto, the Consultant agrees to refrain from discrimination against anyone on the basis of race, color, religion, sex or national origin in all phases of employment during the performance of federal or federally assisted construction contracts. The Consultant agrees to take affirmative action to insure fair treatment in employment, upgrading, demotion, or transfer and in such actions as recruitment or recruitment advertising; layoff/termination, rates of pay or other forms of compensation; and election for training and apprenticeship. c. Disabilities: The Consultant agrees that it will comply with the Americans With 8 1 1 Exhibit I A: Federal Provisions Professional Services FHWA 20.205 Disabilities Act (Public Law 101-336, 42 U.S.C. Section 12101 et seq.), where applicable, which prohibits discrimination by public and private entities on the basis of disability in the areas of employment, public accommodations, transportation, State and local government services, and in telecommunications. OTHER REGULATIONS Access to Documents: Consultant shall exercise best efforts to maintain communication with Applicant's personnel, whose involvement in the project is necessary for successful and timely completion of the work of the project, including but not limited to the closing of specific transactions. Communications between the parties shall be verbal or in writing, as requested by the parties or as dictated by the subject matter to be addressed. During the term of the Agreement and for the ensuing record-retention period, Consultant shall make any or all project records available upon reasonable request, and in any event within two (2) business days if requested, to Collier County, and any other agency of State or Federal government, or the duly authorized representatives of any of the foregoing, that has provided funding or oversight or the project, for the purpose of making audit, examination, excerpts and/or transcriptions. For purposes of this section, "records" means any and all books, documents, papers and records of any type or nature that are directly pertinent. Retention of Documents: Consultant shall maintain all project records for a minimum period of three(3) years from the date of the last voucher. Debarment and Suspension (E.O.s 12549 and 12689): Contract awards that exceed the small purchase threshold and certain other contract awards shall not be made to parties listed on the nonprocurement portion of the General Services Administration's List of parties Excluded from Federal Procurement or Nonprocurement Programs in accordance with E.O.s 12549 and 12689, "Debarment and Suspension." This list contains the names of parties debarred, suspended, or otherwise excluded by agencies, and Consultants declared ineligible under statutory or regulatory authority other than E.O. 12549. Consultants with awards that exceed the small purchase threshold shall provide the required certification regarding its exclusion status and that of its principals. Vendors submitting proposals for this purchase must attest that they, and their sub-Consultants and partners, are not excluded from receiving Federal contracts, certain subcontracts, and certain Federal financial and nonfinancial assistance and benefits, pursuant to the provisions of 31 U.S.C. 6101, note, E.O. 12549, E.O. 12689, 48 CFR 9.404, and each agency's codification of the Common Rule for Nonprocurement suspension and debarment. Consultant's debarment and suspension status will be validated at the System for Award Management at vvww.sam.govand the State of Florida at http://dms.myflorida.com/business_operations/state_purchasing/vendor information. Byrd Anti-Lobbying Amendment (31 U.S.C. 1352): Consultants who apply or bid for an award of$100,000 or more shall file the required certification. Each tier certifies to the tier above that it will not and has not used Federal Exhibit I A: Federal Provisions Professional Services FHWA 20.205 appropriated funds to pay any person or organization for influencing or attempting to influence an officer or employee of any agency, a member of Congress, officer or employee of Congress, or an employee of a member of Congress in connection with obtaining any Federal contract, grant or any other award covered by 31 U.S.C. 1352. Each tier shall also disclose any lobbying with non-Federal funds that takes place in connection with obtaining any Federal award. Such disclosures are forwarded up from tier-to-tier-to recipient. DBE Participation The overall goal for the Florida Department of Transportation's (FDOT) Disadvantaged Business Enterprise (DBE) program for FHWA assisted contracts is established on a triennial basis. The overall goal for federal fiscal years 22015—2017 has been set at 9.91% race- neutral utilizing the methodologies described in 49 CRF Part 26. This means that the State's goal is to spend at least 9.91% of the federal aid highway dollars with Certified DBE's as prime firms or as sub-consultants/sub-Consultants. Race-neutrality means that the Department has demonstrated that the 9.91% overall goal can be achieved through the normal competitive procurement process without using DBE contract goals. The County encourages DBE firms to compete for County professional services projects, and also encourages non-DBE consultants to use DBE firms as sub-consultants. However, use of DBE sub-consultants is not mandatory and no preference points will be given in the selection process for DBE participation. The CONSULTANT, sub recipient or sub-Consultant shall not discriminate on the basis of race, color, national origin or sex in the performance of this Contract. The CONSULTANT shall carry our applicable requirements of 49 CFR Part 26 in the award and administration of DOT — assisted contracts. Failure of the CONSULTANT to carry out these requirements is a material breach of this Contract, which may result in the termination of this Contract or such other remedy as the COUNTY deems appropriate. Each subcontract the CONSULTANT or its subs signs in regards to a federal aid project must include the assurance in the above paragraph (see 49 CFR 26.13(b)). The CONSULTANT and its sub-Consultants agree to comply with all applicable federal implementing regulations and other implementing requirements the Federal government may issue. Prohibited Interests "No member, officer, or employee of the County or of the locality during his tenure or for 2 years thereafter shall have any interest, direct or indirect, in this contract or the proceeds thereof." Each subcontract the CONSULTANT or its subs signs in regards to this Contract must include the assurance in the above paragraph. Solicitations for Subcontractors, including Procurements of Materials and Equipment In all solicitations made by the Contractor, either by competitive bidding or negotiation for work a. Exhibit I A: Federal Provisions Professional Services FHWA 20.205 to be performed under a subcontract, including procurements of materials or leases of equipment; each potential subcontractor or supplier shall be notified by the Contractor of the Contractor's obligations under this contract and the Regulations relative to nondiscrimination on the basis of race, color, national origin, sex,age, disability,religion or family status. Administrative, contractual,or legal remedies unless otherwise provided in this contract, all claims, counter-claims, disputes and other matters in question between the local government and the contractor, arising out of or relating to this contract, or the breach of it,will be decided by arbitration, if the parties mutually agree, or in a Florida court of competent jurisdiction. Energy Conservation Requirements The Energy Conservation requirements are applicable to all contracts and subcontracts. The Contractor shall comply with any mandatory standards and policies relating to energy efficiency contained in the State Energy Conservation Plan issued in compliance with the Energy Policy and Conservation Act(42 U.S.C. Section 6201) Access to Reports and Records The vendor agrees to maintain all books, records, accounts and reports required under this contract for a period of not less than three years after the date of termination or expiration of this contract, except in the event of litigation or settlement of claims arising from the performance of this contract, in which case Vendor agrees to maintain same until the Purchaser, the Grantor Administrator, the Comptroller General, or any of their duly authorized representatives, have disposed of all such litigation, appeals, claims or exceptions related thereto. Buy America and Foreign Contractor and Supplier Restriction Source of Supply—Steel: For Federal-aid Contracts, only use steel and iron produced in the United States, in accordance with the Buy America provisions of 23 CFR 635.410, as amended. Ensure that all manufacturing processes for this material occur in the United States. As used in this specification, a manufacturing process is any process that modifies the chemical content, physical shape or size, or final finish of a product beginning with the initial melding and mixing and continuing through the bending and coating stages. A manufactured steel or iron product is complete only when all grinding, drilling, welding, finishing and coating have been completed. If a domestic product is taken outside the United States for any process, it becomes foreign source material. When using steel and iron as a component of any manufactured product incorporated into the project(e.g., concrete pipe, pres-stressed beams, corrugated steel pipe, etc.), these same provisions apply, except that the manufacturer may use minimal quantities of foreign steel and iron when the cost of such foreign materials does not exceed 0.1%of the total Contract amount or $2,500, whichever is greater. These requirements are applicable to all steel and iron materials incorporated into the finished work, but are not applicable to steel and iron items that the Contractor uses but does not incorporate into the finished work. Provide a certification from the producer of steel or iron, or any product containing steel or iron as a component, stating that all steel or iron furnished or incorporated into the furnished product was manufactured in the United States in accordance with the requirements of this specification and the Buy America provisions of 23 CFR 635.410, as amended. Such certification shall also include (1) a statement that the product was produced entirely within the United States, or(2) a statement that the product was produced Exhibit I A: Federal Provisions Professional Services FHWA 20.205 within the United States except for minimal quantities of foreign steel and iron valued at$ (actual value). Furnish each such certification to the Engineer prior to incorporating the material into the project. When FHWA allows the use of foreign steel on a project, furnish invoices to document the cost of such material, and obtain the Engineer's written approval prior to incorporating the material into the project. . Exhibit I A: Federal Provisions Professional Services FHWA 20.205 The following terms and conditions supersede any terms and conditions under the General Conditions of this contract and/or policy and guidelines of Collier County Government for the purpose of this engagement only. A. It is understood and agreed that all rights of Collier County relating to inspection,review, approval,patents, copyrights,and audit of the work,tracing,plans,specifications,maps, data, and cost records relating to this Agreement shall also be reserved and held by authorized representatives of the United States of America. B. It is understood and agreed that, in order to permit federal participation,no supplemental agreement of any nature may be entered into by the parties hereto with regard to the work to be performed hereunder without the approval of U.S.D.O.T., anything to the contrary in this Agreement notwithstanding. C. Compliance with Regulations:The Contractor shall comply with the Regulations relative to nondiscrimination in Federally-assisted programs of the U.S.Department of Transportation (hereinafter,"USDOT"')Title 49,Code of Federal Regulations, Part 21, as they may be amended from time to time, (hereinafter referred to as the Regulations),which are herein incorporated by reference and made a part of this Agreement. D. Nondiscrimination: The Contractor, with regard to the work performed during the contract, shall not discriminate on the basis of race, color, national origin, sex, age, disability, religion or family status in the selection and retention of subcontractors, including procurements of materials and leases of equipment. The Contractor shall not participate either directly or indirectly in the discrimination prohibited by section 21.5 of the Regulations,including employment practices when the contract covers a program set forth in Appendix B of the Regulations. E. Solicitations for Subcontractors, including Procurements of Materials and Equipment: In all solicitations made by the Contractor, either by competitive bidding or negotiation for work to be performed under a subcontract, including procurements of materials or leases of equipment;each potential subcontractor or supplier shall be notified by the Contractor of the Contractor's obligations under this contract and the Regulations relative to nondiscrimination on the basis of race, color, national origin, sex, age, disability,religion or family status. F. Information and Reports: The Contractor shall provide all information and reports required by the Regulations or directives issued pursuant thereto,and shall permit access to its books, records,accounts,other sources of information,and its facilities as may be determined Collier County and the Federal Highway Administration to be pertinent to ascertain compliance with such Regulations,orders and instructions. Where any information required of a Contractor is in the exclusive possession of another who fails or refuses to furnish this information the Contractor shall so certify to Collier County and the Federal Highway Administration as appropriate,and shall set forth what efforts it has made to obtain the information. G. Sanctions for Noncompliance: In the event of the Contractor's noncompliance with the nondiscrimination provisions of this contract,Collier County shall impose such contract sanctions as it,or the Federal Highway Administration,may determine to be appropriate, including,but not limited to: 1. withholding of payments to the Contractor under the contract until the Contractor 6 Exhibit I A: Federal Provisions Professional Services FHWA 20.205 complies; and/or, 2. cancellation,termination or suspension of the contract, in whole or in part. H. Incorporation of Provisions: The Contractor shall include the provisions of paragraphs C. through H.in every subcontract,including procurements of materials and leases of equipment, unless exempt by the Regulations, or directives issued pursuant thereto. The Contractor shall take such action with respect to any subcontract or procurement as the Florida Department of Transportation and/or the Federal Highway Administration may direct as a means of enforcing such provisions including sanctions for noncompliance. In the event a Contractor becomes involved in, or is threatened with, litigation with a sub-contractor or supplier as a result of such direction,the Contractor may request Collier County to enter into such litigation to protect the interests of Collier County and, in addition, the Contractor may request the United States to enter into such litigation to protect the interests of the United States. I. Interest of Members of Congress: No member of or delegate to the Congress of the United States shall be admitted to any share or part of this contract or to any benefit arising there from. J. Interest of Public Officials: No member,officer,or employee of the public body or of a local public body during his tenure or for two years thereafter shall have any interest, direct or indirect,in this contract or the proceeds thereof. For purposes of this provision,public body shall include municipalities and other political subdivisions of States;and public corporations, boards, and commissions established under the laws of any State. K. Participation by Disadvantaged Business Enterprises: The Consultant shall agree to abide by the following statement from 49 CFR 26.13(b). This statement shall be included in all subsequent agreements between the Consultant and any sub-consultant or contractor. The contractor, sub recipient or subcontractor shall not discriminate on the basis of race, color, national origin, or sex in the performance of this contract.The contractor shall carry out applicable requirements of 49 CFR Part 26 in the award and administration of DOT- assisted contracts. Failure by the contractor to carry out these requirements is a material breach of this contract, which may result in the termination of this contract or such other remedy as the recipient deems appropriate. L. It is mutually understood and agreed that the willful falsification,distortion or misrepresentation with respect to any facts related to the project(s)described in this Agreement is a violation of the Federal Law. Accordingly, United States Code, Title 18, Section 1020, is hereby incorporated by reference and made a part of this Agreement. M. It is understood and agreed that if the Consultant at any time learns that the certification it provided the County in compliance with 49 CFR, Section 26.51, was erroneous when submitted or has become erroneous by reason of changed circumstances,the Consultant shall provide immediate written notice to the County. It is further agreed that the clause titled "Certification Regarding Debarment, Suspension, Ineligibility and Voluntary Exclusion - Lower Tier Covered Transaction" as set forth in 49 CFR, Section 29.510, shall be included by the Consultant in all lower tier covered transactions and in all aforementioned federal regulation. N. The County hereby certifies that neither the consultant nor the consultant's representative has been required by the County directly or indirectly as an express or implied condition 7 Exhibit I A: Federal Provisions Professional Services FHWA 20.205 in connection with obtaining or carrying out this contract,to: 1. employ or retain,or agree to employ or retain, any firm or person; or, 2. pay,or agree to pay,to any firm,person,or organization,any fee,contribution, donation,or consideration of any kind. The County further acknowledges that this agreement will be furnished to a federal agency, in connection with this contract involving participation of Federal-Aid funds,and is subject to applicable State and Federal Laws, both criminal and civil. 0. The Consultant hereby certifies that it has not: 1. employed or retained for a commission,percentage,brokerage,contingent fee, or other consideration, any firm or person (other than a bona fide employee working solely for me or the above contractor)to solicit or secure this contract; 2. agreed,as an express or implied condition for obtaining this contract,to employ or retain the services of any firm or person in connection with carrying out this contract; or 3. paid, or agreed to pay, to any firm, organization or person (other than a bona fide employee working solely for me or the above contractor)any fee contribution, donation,or consideration of any kind for,or in connection with,procuring or carrying out the contract. The consultant further acknowledges that this agreement will be furnished to the County and a federal agency in connection with this contract involving participation of Federal- Aid funds, and is subject to applicable State and Federal Laws, both criminal and civil. E-Verify All consultants, and their sub-consultants, performing work or providing services shall utilize the U.S. Department of Homeland Security's E-Verify system to verify the employment eligibility of all new employees hired during the contract term. Public Entity Crimes Statement In accordance with Florida Statutes Sec. 287.133(2)(a), A person or affiliate who has been placed on the convicted vendor list following a conviction for a public entity crime may not submit a bid on a contract to provide goods/services to a public entity nor be awarded or perform work as a contractor, supplier, subcontractor, or Consultant under a contract with any public entity, and may not transact business with any public entity in excess of the threshold amount provided in Section 287.017, for Category Tow, for a period of 36 months from the date of being placed on the convicted vendor list. 8 Ca ,fie, County Email: BrendaBrilhart@colliergov.net Telephone: (239) 252-8446 Adm ri to Services DivisionFAX: (239)252 6697 Purchastag ADDENDUM#1 Memorandum Date: September 15, 2016 From: Brenda Brilhart, Procurement Strategist To: Interested Parties Subject: Addendum #1 — RFP 16-6679 Traffic Operations Video Wall Replacement The following clarifications are issued as an addendum identifying the following changes for the referenced solicitation: The due date for this solicitation has been changed to 3:00 PM on September 29, 2016. If you require additional information please post a question on the Online Bidding site or contact me using the above contact information. C: Pierre Beauvoir, Project Manager 1 116 C✓o '11 "' County Email: BrendaBrilhart@colliergov.net Telephone: (239) 252-8446 Administrative Services Division FAX: (239) 252-6697 wurchasinig ADDENDUM #2 Memorandum Date: September 21, 2016 From: Brenda Brilhart, Procurement Strategist To: Interested Parties Subject: Addendum #2— RFP 16-6679 Traffic Operations Video Wall Replacement The following clarifications are issued as an addendum identifying the following changes for the referenced solicitation: Multiple firms requested an extension to allow adequate time for completing proposals, the due date for this solicitation has been changed to 3:00 PM on October 19, 2016. If you require additional information please post a question on the Online Bidding site or contact me using the above contact information. C: Pierre Beauvoir, Project Manager 1 iCo County Email: BrendaBrilhart@colliergov.net Telephone: (239) 252-8446 Administrative San/ides Division FAX: (239) 252-6697 Purchasing ADDENDUM#3 Memorandum Date: September 26, 2016 From: Brenda Brilhart, Procurement Strategist To: Interested Parties Subject: Addendum #3—RFP 16-6679 Traffic Operations Video Wall Replacement The following clarifications are issued as an addendum identifying the following changes for the referenced solicitation: ADD: A non-mandatory pre-bid meeting is scheduled for September 29, 2016 at 3:30 pm at Procurement Services (3327 Tamiami Trail East, Naples Florida 34112). If you prefer to call in, please email RSVP to brendabrilhart(&colliergov.net and to receive call in details. QUESTION/ANSWER: QUESTION: The Minimum Technical Requirements document 4.1 (pg.17) refers to information indicated in the "Appendix B: Communications Map". We could not locate this part of the RFP. Could you please clarify where this is or provide the Communications Map? If you require additional information please post a question on the Online Bidding site or contact me using the above contact information. ANSWER: Communications Map attached. A: 1.0 10 GIGABIT ETHERNET SWITCHES 1.1 Description The existing Collier County network consists of a complete, redundant Ethernet network with hardened managed field Ethernet switches, communications media, ITS and ATMS field devices, non-hardened gigabit Ethernet TMC, EOC and master hub switches and a firewall appliance. The network transmits video and data streams from field devices to the Collier County TMC and the Collier County EOC. The non-hardened gigabit Ethernet TMC, EOC and master hub switches are past their end of life and will be replaced under this project. The DB shall decommission the existing equipment and return to the County project manager. The existing gigabit Ethernet switches are Cisco 3400ME devices which are configured with gigabit fiber interfaces and copper RJ-45 interfaces. The DB shall provide Ethernet TMC, EOC and master hub switches at the sites indicated in the APPENDIX B: Communications Map and this MTR. These sites shall connect the local fiber optic rings to the fiber optic backbone. The Ethernet TMC, EOC, and master hub switches provide aggregation points for the Ethernet Edge switches located at the local hub installation sites. The Ethernet shall be configured for 10 Gbps fiber Ethernet connections to comprise a 10 Gbps Ethernet backbone for the ATMS system network. All fiber connections shall be single-mode configurations. C: Pierre Beauvoir, Project Manager Enc: 1 1 b Clie Comity Email: BrendaBrilhart@colliergov.net Telephone: (239)252-8446 , d ri Services vi ion'° FAX: (239)252 6697 Purchasing ADDENDUM #4 Memorandum Date: October 12, 2016 From: Brenda Brilhart, Procurement Strategist To: Interested Parties Subject: Addendum#4—RFP 16-6679 Traffic Operations Video Wall Replacement The following clarifications are issued as an addendum identifying the following changes for the referenced solicitation: CHANGE: • The due date for this bid has been extended until 3:00 pm October 24,2016. • Correct phone number for Brenda Brilhart is (239) 252-8446. C: Pierre Beauvoir, Project Manager 1 Co ler County Email: BrendaBrilhart@colliergov.net Telephone: (239) 252-8446 Adan nistrattve Services Duision FAX: (239)252-6697 Purchasing ADDENDUM #5 Memorandum Date: October 13, 2016 From: Brenda Brilhart, Procurement Strategist To: Interested Parties Subject: Addendum#5—RFP 16-6679 Traffic Operations Video Wall Replacement The following clarifications are issued as an addendum identifying the following changes for the referenced solicitation: CHANGES: • Define VMS—in minimum technical requirements VMs—Virtual Machine: The proper term which should have been written and is referred to in the RFP is VM(s)and not VMS, which stands for Virtual Machines. These are two enterprise VM products on the market; o VMware—Hardware emulation with VMware Servers and ESX Servers o XenSource (Citrix)—Provide products focused on Windows virtualization The purpose of the Virtual Machine is to enable the virtualization of computer servers. Instead of purchasing 6 or 8,One (1U) High Dell or HP servers,with two (2) Core processors,8GB of RAM (Memory) and a 1TB Disk,you buy a single Server running VMware or Citrix's XenSource Virtualization software to partition 1 or 2,four(4U) High Dell, HP or IBM servers with 16,32 through 128 Core processors,512GB of RAM (Memory)and 16TB or 32TB of Disk Storage or even external Network Attached Storage (NAS)or a Storage Area Network(SAN) Disk Array. This latter solution allows for the creation and partition of these resources into Virtual Machines (VMs') appropriate for the users requirements. CHANGE Page 8: Proposal Selection Committee and Evaluation Factors The County Manager shall appoint a Selection Committee to review all proposals submitted. The factors to be considered in the evaluation of proposal responses are listed below. Tab II Project Understanding & Functionality 20 Tab III Experience &Capacity of Firm 20 Tab IV Specialized Expertise of Team Members 15 Tab V Previous performance on Similar Projects 15 Tab VI Cost to the County 10 Tab VII Office Location & Responsiveness 10 Tab VIII References 10 TOTAL 100 .. ,---' k a „ ' ADD: Tab II, Project Understanding& Functionality(Maximum 20 points/4 Page Limit) In this tab, include: • Detailed plan of approach (including major tasks and sub-tasks). • Detailed time line for completion of the project. • Include with the Business Plan or as an attachment, a copy of a report as an example of work • Provide brief overview of the functionality of your proposed solution. • Provide proof of concept that this project is feasible. ADD: Tab VI,Cost of Services to the County(10 points) In this tab, include: In addition to the vendor's own attached quote sheet, proposal responses should include detailed pricing information.Vendor shall supply amount needed, unit prices, and extended prices for the proposed solution, including all hardware, software, installation, shipping, and training for a turnkey system. Provide pricing for any proposed options that have been included in the response as well. Also, indicate annual support and maintenance charges for the proposed solution for a period of five years following installation. Prices must be guaranteed for one hundred and eighty (180) days following proposal due date. • Provide the projected total cost and estimated calendar day duration (including projected hours) for which your firm will provide the work as described in the Minimum Requirements in the solicitation. • PFovidc prepesed fee schedule of pr4Rc+pal a • -- . . - -• - . QUESTION/ANSWER: • 0: All devices implemented as part of this project that are detailed in the Florida Department of Transportation (FDOT) Intelligent Transportation System (ITS) Supplement Specifications must meet the requirements of the associated specifications and/or be on the Department's Approved Products List (APL). A:This statement is accurate. Choose items from the APL that fit 682-2. • 0: The devices must be on the APL prior to issuance of the Released for Construction (RFC) plans. The Contractor is responsible to ensure that all devices are compatible and/or software drivers exist for integration with the existing ATMS and ITS hardware and software components. Device drivers shall be provided by the device manufacturer and made compatible with all proposed project components. A: Depends on the contract. A best practice is to submit the cut sheet with the APL#listed prior to final approval of the plans. • Q: 4.3.12 Optics: Contractor is responsible for determining the correct SFP's for each fiber connection Will need current design/current configuration of existing Cisco ME3400 switches that will be replaced to determine how to populate new switches to accommodate existing connections. A: We are concerned that the security of the Traffic Operations computer network would be compromised if this information is provided at this phase.The selected consultant will be granted access to the Traffic Operations after a contract is awarded and NTP is issued. 2 • Q: Pre-bid meeting: Mentioned walk-thru would be scheduled. When will this be scheduled? A: Prior to the close-out of the RFP the proposer may call 239.252.5000 and ask for Pierre Beauvoir or Terri Meyer to schedule a time to visit the Traffic Management Center. • Q: Servers:Aside from the video wall servers the only other server required is for the NMS. Is this correct? A: The Video Wall Server is the only server required for this project. Note: Language deleted has been struck through. New language has been underlined. C: Pierre Beauvoir, Project Manager Enc: Pre Bid Meeting Audio File Pre Bid Meeting Sign In Sheets 3 S 78310 i AC® CERTIFICATE OF LIABILITY INSURANCE DATE(MM/DD/YYYY) 5/11/2017 THIS CERTIFICATE IS ISSUED AS A MATTER OF INFORMATION ONLY AND CONFERS NO RIGHTS UPON THE CERTIFICATE HOLDER. THIS CERTIFICATE DOES NOT AFFIRMATIVELY OR NEGATIVELY AMEND, EXTEND OR ALTER THE COVERAGE AFFORDED BY THE POLICIES BELOW. THIS CERTIFICATE OF INSURANCE DOES NOT CONSTITUTE A CONTRACT BETWEEN THE ISSUING INSURER(S), AUTHORIZED REPRESENTATIVE OR PRODUCER,AND THE CERTIFICATE HOLDER. IMPORTANT: If the certificate holder is an ADDITIONAL INSURED,the policy(ies)must have ADDITIONAL INSURED provisions or be endorsed. If SUBROGATION IS WAIVED, subject to the terms and conditions of the policy, certain policies may require an endorsement. A statement on this certificate does not confer rights to the certificate holder in lieu of such endorsement(s). PRODUCER CONTACT NAME: Deborah Martin Commercial.Lines-(800)227-0185 PHONE 908-988-2724 FAX 866-965-0591 _(A/C.No Ext)_------ ----._._—_- (A/C,No): - _--- —Wells Fargo Insurance Services USA,Inc. E-MAILDss: BSU.NJ@wellsfargo.com 190 River Road 1st Floor INSURER(S)AFFORDING COVERAGE NAIC# Summit, NJ 07901-1444 INSURERA: Hartford Fire Insurance Company 19682 INSURED INSURER B: Hartford Casualty Insurance Company 29424 Activu Corporation INSURER C: 301 Round Hill Drive INSURER D: INSURER E: Rockaway,NJ 07866-1224 INSURER F: COVERAGES CERTIFICATE NUMBER: 11768380 REVISION NUMBER: See below THIS IS TO CERTIFY THAT THE POLICIES OF INSURANCE LISTED BELOW HAVE BEEN ISSUED TO THE INSURED NAMED ABOVE FOR THE POLICY PERIOD INDICATED. NOTWITHSTANDING ANY REQUIREMENT, TERM OR CONDITION OF ANY CONTRACT OR OTHER DOCUMENT WITH RESPECT TO WHICH THIS CERTIFICATE MAY BE ISSUED OR MAY PERTAIN, THE INSURANCE AFFORDED BY THE POLICIES DESCRIBED HEREIN IS SUBJECT TO ALL THE TERMS, EXCLUSIONS AND CONDITIONS OF SUCH POLICIES.LIMITS SHOWN MAY HAVE BEEN REDUCED BY PAID CLAIMS. IPOLICY EFF POLICY EXPNSR R'�i TYPE OF INSURANCE INSD ADSL SUBR (MM/DD/YYYY) (MM/DDIYYYY) LTRWVD POLICY NUMBER LIMITS X COMMERCIAL GENERAL LIABILITY EACH OCCURRENCE $ 1,000,000 A -- --- X 13UUNTH8822 12/1/16 12/1/17 CLAIMS-MADE r X1 OCCUR DRS RENTED 300,000 PREEMMI E SES((Ea occurrence) $ MED EXP(Any one person) $ 10,000 PERSONAL&ADV INJURY $ 1,000,000 GEN'L AGGREGATE LIMIT APPLIES PER: GENERAL AGGREGATE $ 2,000,000 '.. POLICY X JECT 1 LOC PRODUCTS-COMP/OP AGG $ 2,000,000 OTHER: $ A AUTOMOBILE LIABILITY 13UUNTH8822 12/1/16 12/1/17 COMcINED SINGLE LIMIT $(Eaaccident) 1,000,000 CO _ 7 ANY AUTO BODILY INJURY(Per person) - OWNED SCHEDULED BODILY INJURY(Per accident) $ I AUTOS ONLY _ AUTOS X HIRED X NON-OWNED PROPERTY DAMAGE $ I AUTOS ONLY AUTOS ONLY (Per accident) _ S B ^ UMBRELLA LIAB XOCCUR 13XHUTH8977 12/1/16 12/1/17 EACH OCCURRENCE $ 10,000,000 X EXCESS LIAB CLAIMS-MADE AGGREGATE 5 10,000,000 DED X RETENTION$ 5,000 $ PER A Y I N WORKERS COMPENSATION 13WBBS5178 12/1/16 12/1/17 X STATUTE eRH AND EMPLOYERS'LIABILITY 1,000,000 ANYPROPRIETOR/PARTNER/EXECUTIVE E.L.EACH ACCIDENT OFFICER/MEMBER EXCLUDED? N N/A (Mandatory in NH) E.L.DISEASE-EA EMPLOYEE $ 1,000,000 If yes,describe under 1,000,000 DESCRIPTION OF OPERATIONS below E.L.DISEASE-POLICY LIMIT $ A Professional Liability(E&O) TE 0264627-16 12/01/16 12/01/17 $2,000,000 Aggregate Limit 2,000,000 Each Glitch 100,000 Retention each Glitch DESCRIPTION OF OPERATIONS/LOCATIONS I VEHICLES (ACORD 101,Additional Remarks Schedule,may be attached if more space is required) Collier County Board of County Commissioners,OR Board of County Commissioners in Collier County,OR Collier County Government,as Additional Insured&state(FL)"for any and all work performed in Collier County under the General Liability policy,as per a written contract and in accordance with the terms and conditions of the policy. CERTIFICATE HOLDER CANCELLATION Collier County Board of County Commissioners SHOULD ANY OF THE ABOVE DESCRIBED POLICIES BE CANCELLED BEFORE THE EXPIRATION DATE THEREOF, NOTICE WILL BE DELIVERED IN 3327 Tamiami Trail E ACCORDANCE WITH THE POLICY PROVISIONS. Naples FL 34112 AUTHORIZED REPRESENTATIVE I The ACORD name and logo are registered marks of ACORD ©1988-2015 ACORD CORPORATION. All rights reserved. ACORD 25(2016/03)