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Backup Documents 05/09/2017 Item #16G1 ORIGINAL DOCUMENTS CHECKLIST & ROUTING SLIP 6 " \`ti(o TO ACCOMPANY ALL ORIGINAL DOCUMENTS SENT TO 1t THE BOARD OF COUNTY COMMISSIONERS OFFICE FOR SIGNATURE Print on pink paper. Attach to original document. The completed routing slip and original documents are to be forwarded to the County Attorney Office at the time the item is placed on the agenda. All completed routing slips and original documents must be received in the County Attorney Office no later than Monday preceding the Board meeting. **NEW** ROUTING SLIP Complete routing lines#1 through#2 as appropriate for additional signatures,dates,and/or information needed. If the document is already complete with the exception of the Chairman's signature,draw a line through routing lines#1 through#2,complete the checklist,and forward to the County Attorney Office. Route to Addressee(s) (List in routing order) Office Initials Date 1. 2. 3. County Attorney Office County Attorney Office JAB 05-12-17 4. BCC Office Board of County "Pt b,--k Commissioners �('�� S\vz�\`-\ 5. Minutes and Records Clerk of Court's Office Sj Will— PRIMARY CONTACT INFORMATION Normally the primary contact is the person who created/prepared the Executive Summary. Primary contact information is needed in the event one of the addressees above,may need to contact staff for additional r missing information. Name of Primary Staff Debbie Brueggem 239-642-7878 x. 34 Contact/ Department Agenda Date Item was May 9,2017 Agenda Item Number 16G1 Approved by the BCC ` Type of Document Co`r-h`c-a.c. ' s Number of Original -Ome es - Attached \-S '-'Nf-e r*. -,Qvrkz: ocuments Attached PO number or account N/A number if document is to be recorded INSTRUCTIONS & CHECKLIST Initial the Yes column or mark"N/A"in the Not Applicable column,whichever is Yes N/A(Not appropriate. (Initial) Applicable) 1. Does the document require the chairman's original signature STAMP OK 2. Does the document need to be sent to another agency for additional signatures? If yes, JAB provide the Contact Information(Name;Agency;Address; Phone)on an attached sheet. 3. Original document has been signed/initialed for legal sufficiency. (All documents to be JAB signed by the Chairman,with the exception of most letters,must be reviewed and signed by the Office of the County Attorney. 4. All handwritten strike-through and revisions have been initialed by the County Attorney's JAB Office and all other parties except the BCC Chairman and the Clerk to the Board 5. The Chairman's signature line date has been entered as the date of BCC approval of the JAB document or the final negotiated contract date whichever is applicable. 6. "Sign here"tabs are placed on the appropriate pages indicating where the Chairman's JAB signature and initials are required. 7. In most cases(some contracts are an exception),the original document and this routing slip JAB should be provided to the County Attorney Office at the time the item is input into SIRE. Some documents are time sensitive and require forwarding to Tallahassee within a certain time frame or the BCC's actions are nullified. Be aware of your deadlines! 8. The document was approved by the BCC on May 9,2017 and all changes made JAB during the meeting have been incorporated in the attached document. The County Attorney's Office has reviewed the changes,if applicable. 9. Initials of attorney verifying that the attached document is the version approved by t �\.'� . �� BCC,all changes directed by the BCC have been made,and the document is ready 1r the Chairman's signature. V �. � **Please contact Debbie Brueggeman when documents are ready. I:Forms/County Forms/BCC Forms/Original Documents Routing Slip WWS Original 9.03.04,Revised 1.26.05,Revised 2.24.05;Revised 11/30/12 Coany 9f Collier 1 10 LI 1 CLERK OF THE CIRCIIT COURT COLLIER COUNTYXOUR OUSE 3315 TAMIAMI TRL E STE 102 Dwight E.Brock-akerk of circuit Court P.O.BOX 413044 NAPLES,FL 34112-5324 NAPLES,FL 34101-3044 Clerk of Courts • Comptroller • Auditor *ustian of County Funds May 15, 2017 Ms. Wendy Sands Aviation & Intermodal Agency Liaison Florida Department of Transportation Ms. Sands, Enclosed are two originals of each: Time Extension for Project#438877-1-94-01 Contract #G0594 (Marco Island Executive Airport) and Contract#G0615 (Everglades Airpark) approved by the Collier County Board of Commissioners on May 9, 2017. Once the additional signatures have been obtained, please return one original of each back to me. I have enclosed a return envelope for your convenience. Any questions, please contact me at 239-252-8411. Thank you, 0--66 -'VUC144- Teresa Cannon, Sr. BMR Clerk Board's Minutes & Records Department 3299 Tamiami trail East, Suite#401 Naples, FL 34112 Phone- (239) 252-2646 Fax- (239) 252-2755 Website- www.CollierClerk.com Email- CollierClerk@collierclerk.com 1 6 . d (uRP0pr 'rGy COLLIER COUNTY AIRPORT AUTHORITY 2005 Mainsail Drive,Suite 1 .'�.� Naples,FL 34114-8955 v "r (239) 642-7878 Fax(239) 394-3515 www,collieraviation,com May 10, 2017 Ms. Wendy Sands Aviation & Intermodal Agency Liaison Florida Department of Transportation 801 North Broadway Bartow, FL 33830 Re: Time Extension Financial Project Number 438877-1-94-01 Contract Number G0594 Upgrade AVGAS Fuel Farm Facility and Purchase Jet-A and AVGAS Refuelers at the Marco Island Executive Airport Dear Ms. Sands, The Collier County Airport Authority is requesting that the Joint Participation Agreement (JPA) for the above referenced project be extended from July 1, 2017 to December 31, 2017. Bidding and permitting of this project took longer than anticipated. Fabrication of the equipment could not commence until permitting was finalized to account for any changes to the plans and specifications that may have been required during the permitting process. With permitting now complete, the equipment is expected to be finished and ready for installation between late June and early July, 2017. It is anticipated that installation will then take several weeks. The extension on this project, if approved, will allow sufficient time to finish fabrication, installation, and testing of the fuel storage system, and to allow for any follow-up work that may be required of the contractor. Thank you, //IN- usti �obb Airports Manager Marco Island Executive Airport Immokalee Regional Airport Everglades Airpark 2005 Mainsail Drive,Suite 1 165 Airpark Boulevard P.O.Box 689,650 EC Airpark Blvd Naples,FL 34114-8955 Immokalee,FL 34142 Everglades City,FL 34139 239.394.3355 239.657.9003 239.695.2778 239.642.5427 Fax 239.657.9191 Fax 239.695.3558 Fax alirk 6 i6,34.1 FDDt3 Florida Department of Transportation RICK SCOTT' 801 North RroadwaV JIM BOXOI.t) GOVERNORBarlow.11 .i:i83U SECRETARY DATE: March 28, 2017 TO: Justin Lobb, Airport Director FROM: Wendy Sands, Aviation & Intermodal Agency Liaison SUBJECT: Time Extension Financial Project Number: 438877-1-94-01 Contract Number: G0594 Agency: Collier County Airport Authority Project Description: Upgrade AVGAS Fuel Farm Facility and Purchase Jet-A and AVGAS Refuelers at the Marco Island Executive Airport. The time allotted for the completion of services or goods on the subject agreement dated November 19, 2015 and any supplementals thereto will expire on July 1, 2017. In accordance with Section 18.00 of the Joint Participation Agreement, a time extension may be requested. Please complete, sign, date and return this form to me. It is requested that the Joint Participation Agreement for the subject project be extended until December 31, 2017. The reason for the Time Extension request must be included in a letter to the Department from the Director/Manager/CEO of the organization. A detailed summary of the reason for the Time Extension and a schedule for completing the project must be included. Time Extensions will not be granted for billing purposes if the project is complete. Collier County Airport Authority RECOMMEND FOR APPROVAL: AGENCY Penny aAill SIGN•` RINTED OR TYPED DISTRICT MODAL DEVELOPMENT ADMINISTRATOR /140y_ APPROVED: SIGNATURE Chairman TITLE , DISTRICT SECRETARY OR DESIGNEE tio Date Date: . �. hirrEat4A'' rth ,i Ciork ww•w.dot,stat..tl us Approved as to form and legality f/ c .1014.4.044 1 � Ass stun County Atte •ney `°�� �� s#, s Caiman's _ \ 16G1 �c$ {off COLLIER COUNTY AIRPORT AUTHORITY 2005 Mainsail Drive,Suite 1 g Naples,FL 34114-8955 (239)642-7878 Fax(239) 394-3515 www.collieraviation.com May 10, 2017 Ms. Wendy Sands Aviation& Intermodal Agency Liaison Florida Department of Transportation 801 North Broadway Bartow, FL 33830 Re: Time Extension Financial Project Number 438875-1-94-01 Contract Number G0615 AVGAS Fuel Farm Facility at Everglades Airpark Dear Ms. Sands, The Collier County Airport Authority is requesting that the Joint Participation Agreement (JPA) for the above referenced project be extended from July 1, 2017 to December 31, 2017. Bidding and permitting of this project took longer than anticipated. Fabrication of the equipment could not commence until permitting was finalized to account for any changes to the plans and specifications that may have been required during the permitting process. With permitting now complete, the equipment is expected to be finished and ready for installation between late June and early July, 2017. It is anticipated that installation will then take several weeks. The extension on this project, if approved, will allow sufficient time to finish fabrication, installation, and testing of the fuel storage system, and to allow for any follow-up work that may be required of the contractor. Thank you, stm obb Airports Manager Marco Island Executive Airport Immokalee Regional Airport Everglades Airpark 2005 Mainsail Drive,Suite 1 165 Airpark Boulevard P.O.Box 689,650 EC Airpark Blvd Naples,FL 34114-8955 Immokalee,FL 34142 Everglades City,FL 34139 239.394.3355 239.657.9003 239.695.2778 239.642.5427 Fax 239.657.9191 Fax 239.695.3558 Fax 1 FDC11" Florida Department of Transportation RICK SCOTT RU I North 13roatiwaJIM BOXOI D GOVERNORBarlow. l'I, : 830 SECRETARY DATE: March 28, 2017 TO: Justin Lobb, Airport Director FROM: Wendy Sands, Aviation & Intermodal Agency Liaison SUBJECT: Time Extension Financial Project Number: 438875-1-94-01 Contract Number: G0615 Agency: Collier County Airport Authority Project Description: AVGAS Fuel Farm Facility at the Everglades Airpark The time allotted for the completion of services or goods on the subject agreement dated December 28, 2015 and any supplementals thereto will expire on July 1, 2017. In accordance with Section 18.00 of the Joint Participation Agreement, a time extension may be requested. Please complete, sign, date and return this form to me. It is requested that the Joint Participation Agreement for the subject project be extended until December 31, 2017. The reason for the Time Extension request must be included in a letter to the Department from the Director/Manager/CEO of the organization. A detailed summary of the reason for the Time Extension and a schedule for completing the project must be included. Time Extensions will not be granted for billing purposes if the project is complete. Collier County Airport Authority RECOMMEND FOR APPROVAL: AGENCY Penny a Ai SIGN TOR 'RINTED OR TYPE* DISTRICT MODAL DEVELOPMENT ADMINISTRATOR t/d!A.ILld _ .L APPROVED: SIGNATURE ' illir Chairman TITLE DISTRICT SECRETARY OR DESIGNEE Date: r Date: ATTEST: - Approved as to torm and legality bV1,, :HT E. Mfg , Clerk www.dot.state.fl.us _ i t� • ASSi antCountA, ornc Ch-ht to jars '� \3'\ -A +0^iJp y ORIGINAL DOCUMENTS CHECKLIST & ROUTING SLIP TO ACCOMPANY ALL ORIGINAL DOCUMENTS SENT TO THE BOARD OF COUNTY COMMISSIONERS OFFICE FOR SIGNATURE Print on pink paper. Attach to original document. The completed routing slip and original documents are to be forwarded to the County Attorney Office at the time the item is placed on the agenda. All completed routing slips and original documents must be received in the County Attorney Office no later than Monday preceding the Board meeting. **NEW**ROUTING SLIP Complete routing lines#1 through#2 as appropriate for additional signatures,dates,and/or information needed. If the document is already complete with the exception of the Chairman's signature,draw a line through routing lines#1 through#2,complete the checklist,and forward to the County Attorney Office. Route to Addressee(s) (List in routing order) Office Initials Date 1. 2. 3. County Attorney Office County Attorney Office JAB 05-12-17 4. BCC Office Board of County 'C b •A Commissioners -M S\kz v\---\ 5. Minutes and Records Clerk of Court's Office -- --- t0s 3 P PRIMARY CONTACT INFORMATION Normally the primary contact is the person who created/prepared the Executive Summary. Primary contact information is needed in the event one of the addressees above,may need to contact staff for additions r missing information. Name of Primary Staff Debbie Brueggem 239-642-7878 fix.34 Contact/ Department f Agenda Date Item was May 9,2017 Agenda Item Number 16G1 t// Approved by the BCC Type of Document O? kr_y-tsrms v" Co rte Number of Original .Line �-orc eits, .. Attached `\.-SSZknexkiZocumentsAttached PO number or account N/A , number if document is to be recorded INSTRUCTIONS & CHECKLIST Initial the Yes column or mark"N/A"in the Not Applicable column,whichever is Yes N/A(Not appropriate. (Initial) Applicable) 1. Does the document require the chairman's original signature STAMP OK 2. Does the document need to be sent to another agency for additional signatures? If yes, JAB provide the Contact Information(Name;Agency;Address; Phone)on an attached sheet. 3. Original document has been signed/initialed for legal sufficiency. (All documents to be JAB signed by the Chairman,with the exception of most letters,must be reviewed and signed by the Office of the County Attorney. 4. All handwritten strike-through and revisions have been initialed by the County Attorney's JAB Office and all other parties except the BCC Chairman and the Clerk to the Board 5. The Chairman's signature line date has been entered as the date of BCC approval of the JAB document or the final negotiated contract date whichever is applicable. 6. "Sign here"tabs are placed on the appropriate pages indicating where the Chairman's JAB signature and initials are required. 7. In most cases(some contracts are an exception),the original document and this routing slip JAB should be provided to the County Attorney Office at the time the item is input into SIRE. Some documents are time sensitive and require forwarding to Tallahassee within a certain time frame or the BCC's actions are nullified. Be aware of your deadlines! 8. The document was approved by the BCC on May 9,2017 and all changes made JAB during the meeting have been incorporated in the attached document. The County Attorney's Office has reviewed the changes,if applicable. 9. Initials of attorney verifying that the attached document is the version approved by t • BCC,all changes directed by the BCC have been made,and the document is ready ,r the �- Chairman's signature. V.N� **Please contact Debbie Brueggeman when documents are ready. I:Forms/County Forms/BCC Forms/Original Documents Routing Slip WNW Original 9.03.04,Revised 1.26.05,Revised 2.24.05;Revised 11/30/12 /71 FDCT1 Florida Department of Transportation RICK SCOTT 801 North Broadway JIM BOXOLD GOVERNOR Bartow,FL 33830 SECRETARY DATE: March 28, 2017 TO: Justin Lobb, Airport Director FROM: Wendy Sands, Aviation & Intermodal Agency Liaison SUBJECT: Time Extension Financial Project Number: 438877-1-94-01 Contract Number: G0594 Agency' Collier County Airport Authority Project Description: Upgrade AVGAS Fuel Farm Facility and Purchase Jet-A and AVGAS Refuelers at the Marco Island Executive Airport. The time allotted for the completion of services or goods on the subject agreement dated November 19, 2015 and any supplementals thereto will expire on July 1, 2017. In accordance with Section 18.00 of the Joint Participation Agreement, a time extension may be requested. Please complete, sign, date and return this form to me. It is requested that the Joint Participation Agreement for the subject project be extended until December 31, 2017. The reason for the Time Extension request must be included in a letter to the Department from the Director/Manager/CEO of the organization. A detailed summary of the reason for the Time Extension and a schedule for completing the project must be included. Time Extensions will not be granted for billing purposes if the project is complete. Collier County Airport Authority RECOMMEND FOR APPROVAL: AGENCY Penny a___ SIGN 2'ia7-RINTED OR TYPED DISTRICT MODAL DEVELOPMENT ADMINISTRATOR APPROVED: SIGNATUREJitt. , ' Chairman TITLEDISTRIC SECRETARY OR DESIGNEE ^3.1141, qtr .........� . ' Date: `' ,� Date: S/' 3/( 7 J www dot.state.fl.us Approved as to form and legality COW rg. Clerk 11%• .•••°•••LJalk 404 -Atto! s Chairman's Ass stunt County tt' ncy` \* SIUCe only. 3\�i 14 4IRP004G� COLLIER COUNTY AIRPORT AUTHORITY ccie7 � y c� 2005 Mainsail Drive,Suite 1 y Naples,FL 34114-8955 `e (239)642-7878 Fax(239) 394-3515 www.collieraviation.com May 10, 2017 Ms. Wendy Sands Aviation & Intermodal Agency Liaison Florida Department of Transportation 801 North Broadway Bartow, FL 33830 Re: Time Extension Financial Project Number 43 8877-1-94-01 Contract Number G0594 Upgrade AVGAS Fuel Farm Facility and Purchase Jet-A and AVGAS Refuelers at the Marco Island Executive Airport Dear Ms. Sands, The Collier County Airport Authority is requesting that the Joint Participation Agreement (JPA) for the above referenced project be extended from July 1,2017 to December 31, 2017. Bidding and permitting of this project took longer than anticipated. Fabrication of the equipment could not commence until permitting was finalized to account for any changes to the plans and specifications that may have been required during the permitting process. With permitting now complete, the equipment is expected to be finished and ready for installation between late June and early July, 2017. It is anticipated that installation will then take several weeks. The extension on this project, if approved, will allow sufficient time to finish fabrication, installation, and testing of the fuel storage system, and to allow for any follow-up work that may be required of the contractor. Thank you, titch usti robb Airports Manager Marco Island Executive Airport Immokalee Regional Airport Everglades Airpark 2005 Mainsail Drive,Suite 1 165 Airpark Boulevard P.O.Box 689,650 EC Airpark Blvd Naples,FL 34114-8955 Immokalee,FL 34142 Everglades City,FL 34139 239.394.3355 239.657.9003 239.695.2778 239.642.5427 Fax 239.657.9191 Fax 239.695.3558 Fax Pq FDO Florida Department of Transportation RICK SCOTT 801 North Broadway JIM BOXOLD GOVERNOR Bartow,FL 3383() SECRETARY DATE: March 28, 2017 TO: Justin Lobb, Airport Director FROM: Wendy Sands, Aviation & Intermodal Agency Liaison SUBJECT: Time Extension Financial Project Number: 438875-1-94-01 Contract Number: G0615 Agency: Collier County Airport Authority Project Description: AVGAS Fuel Farm Facility at the Everglades Airpark The time allotted for the completion of services or goods on the subject agreement dated December 28, 2015 and any supplementals thereto will expire on July 1, 2017. In accordance with Section 18.00 of the Joint Participation Agreement, a time extension may be requested. Please complete, sign, date and return this form to me. It is requested that the Joint Participation Agreement for the subject project be extended until December 31, 2017. The reason for the Time Extension request must be included in a letter to the Department from the Director/Manager/CEO of the organization. A detailed summary of the reason for the Time Extension and a schedule for completing the project must be included. Time Extensions will not be granted for billing purposes if the project is complete. Collier County Airport Authority RECOMMEND FOR APPROVAL: AGENCY Penny amiSIGN`rOR 'RINTED OR TYPE a (STRICT MODAL DEVELOPMENT ADMINISTRATOR , .A APPROVED: SIGNATURE , r Chairman i 1 TITLE DISTRICT SECRETARY OR DESIGNEE Date: ,.°'&"'nr - Date: 51/43/17 .ATT.f SD Approved as to Corm and legality SEP HT E AO; , Clerk www.dot.state.fl.us L.41. L. Ass nt Count rrney • \ : .t 'esf,as'to-Chairman's Sinizpt irn LIAt'Iu�9p �o`� S COLLIER COUNTY AIRPORT AUTHORITY ga 2005 Mainsail Drive,Suite 1 Naples,FL 34114-8955 (239) 642-7878 Fax(239)394-3515 16/11k,. www.collieraviation.com May 10, 2017 Ms. Wendy Sands Aviation& Intermodal Agency Liaison Florida Department of Transportation 801 North Broadway Bartow,FL 33830 Re: Time Extension Financial Project Number 438875-1-94-01 Contract Number G0615 AVGAS Fuel Farm Facility at Everglades Airpark Dear Ms. Sands, The Collier County Airport Authority is requesting that the Joint Participation Agreement (JPA) for the above referenced project be extended from July 1, 2017 to December 31, 2017. Bidding and permitting of this project took longer than anticipated. Fabrication of the equipment could not commence until permitting was finalized to account for any changes to the plans and specifications that may have been required during the permitting process. With permitting now complete, the equipment is expected to be finished and ready for installation between late June and early July, 2017. It is anticipated that installation will then take several weeks. The extension on this project, if approved, will allow sufficient time to finish fabrication, installation, and testing of the fuel storage system, and to allow for any follow-up work that may be required of the contractor. Thank you, stir obb Airports Manager Marco Island Executive Airport Immokalee Regional Airport Everglades Airpark 2005 Mainsail Drive,Suite 1 165 Airpark Boulevard P.O.Box 689,650 EC Airpark Blvd Naples,FL 34114-8955 Immokalee,FL 34142 Everglades City,FL 34139 239.394.3355 239.657.9003 239.695.2778 239.642.5427 Fax 239.657.9191 Fax 239.695.3558 Fax