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Agenda 04/21/2017 PELICAN BAY SERVICES DIVISION Municipal Services Taxing and Benefit Unit NOTICE OF PUBLIC MEETING FRIDAY, APRIL 21, 2017 THE BUDGET COMMITTEE OF THE PELICAN BAY SERVICES DIVISION WILL MEET ON FRIDAY, APRIL 21th AT 9:00 AM AT THE PBSD OFFICE LOCATED AT 801 LAUREL OAK DRIVE, SUITE 302, NAPLES, FL. AGENDA 1. Pledge of Allegiance 2. Roll call 3. Agenda approval 4. Approval of 03/29/17 meeting minutes 5. Audience comments 6. Review Capital Project needs 7. Review changes from prior meeting a. Fleet recommended replacement list b. Equipment shed c. Turf equipment lift d. Cost of permanent fuel tanks e. Detailed list of tree trimming f. Information on Trieste and Ritz lakes clearing 8. Old Business 9. New Business 10. Adjourn ANY PERSON WISHING TO SPEAK ON AN AGENDA ITEM WILL RECEIVE UP TO THREE (3) MINUTES PER ITEM TO ADDRESS THE BOARD. THE BOARD WILL SOLICIT PUBLIC COMMENTS ON SUBJECTS NOT ON THIS AGENDA AND ANY PERSON WISHING TO SPEAK WILL RECEIVE UP TO THREE (3) MINUTES. THE BOARD ENCOURAGES YOU TO SUBMIT YOUR COMMENTS IN WRITING IN ADVANCE OF THE MEETING. ANY PERSON WHO DECIDES TO APPEAL A DECISION OF THIS BOARD WILL NEED A RECORD OF THE PROCEEDING PERTAINING THERETO, AND THEREFORE MAY NEED TO ENSURE THAT A VERBATIM RECORD IS MADE, WHICH INCLUDES THE TESTIMONY AND EVIDENCE UPON WHICH THE APPEAL IS TO BE BASED. IF YOU ARE A PERSON WITH A DISABILITY WHO NEEDS AN ACCOMMODATION IN ORDER TO PARTICIPATE IN THIS MEETING YOU ARE ENTITLED TO THE PROVISION OF CERTAIN ASSISTANCE. PLEASE CONTACT THE PELICAN BAY SERVICES DIVISION AT (239) 597-1749 OR VISIT PELICANBAYSERVICESDIVISION.NET. BUDGET COMMITTEE PELICAN BAY SERVICES DIVISION MARCH 29, 2017 The Budget Committee of the Pelican Bay Services Division met on Wednesday, March 29, at 9:00 a.m. at the SunTrust Bank Building, located at 801 Laurel Oak Drive, Suite 302, Naples, Florida 34108. In attendance were: Budget Committee Ken Dawson (ex-officio) Scott Streckenbein, Chairman Mike Shepherd Joe Chicurel (absent) Dave Trecker Susan O'Brien Pelican Bay Services Division Staff Mary McCaughtry, Operations Analyst Neil Dorrill, Administrator Lisa Jacob, Associate Project Manager (absent) Marion Bolick, Operations Manager Barbara Shea, Recording Secretary Also Present None APPROVED AGENDA (AS AMENDED) 1. Pledge of Allegiance 2. Roll call 3. Agenda approval 4. Approval of 01/26/17 meeting minutes 5. Audience comments 6. Review and discuss vehicle and equipment replacements 7. Capital Projects Planning for FY 2018 and forward 8. Review and discuss budget to actual figures and proposed FY 2018 budget 9. Old Business 10. New Business a. Revised format for monthly financials (add-on) b. Unbudgeted emergency projects (add-on) 11. Adjourn ROLL CALL Dr. Chicurel was absent and a quorum was established AGENDA APPROVAL Ms. O'Brien motioned, Mr. Shepherd seconded to approve the agenda as amended, with the addition of discussion items #10a and #10b. The motion carried unanimously. 1 Budget Committee of the Pelican Bay Services Division March 29,2017 Minutes APPROVAL OF 01/26/17 MEETING MINUTES Ms. O'Brien motioned, Dr. Trecker seconded to approve the 01/26/17 meeting minutes as presented. The motion carried unanimously. AUDIENCE COMMENTS None VEHICLE AND EQUIPMENT REPLACEMENTS Mr. Streckenbein commented that the County Manager's budget deadline is May 26. The committee reviewed and discussed the FY18 recommended vehicle and equipment replacement list, prepared by the County Fleet Management Dept. By consensus, the committee requested (1) staff prioritize the replacement list, (2) staff request a similar replacement list from Fleet Management for FY19, and (3) that Mr. Dorrill ascertain from County staff whether the PBSD must use County Fleet Management to maintain our vehicles, or if outsourcing is possible. CAPITAL PROJECTS PLANNING FOR FY2018 AND FORWARD The committee reviewed and discussed a schedule of estimates for planned FY18 capital projects. Ms. McCaughtry commented that our engineer's report on our lake banks is expected to be available next week and will go to the Water Management Committee for review. By consensus, the committee agreed that information in this report is critical for budgeting an adequate amount for FY18 lake bank improvements. The committee reviewed and discussed shop/field improvements, estimated to be $100,000 for a new maintenance shed and $75,000 for a fuel tank. By consensus, the committee requested that (1) Mr. Dorrill contact the County to determine whether the PBSD can continue to rent its onsite fuel tank for an additional year, and (2) Mr. Bolick provide a summary document including justification, quote, and description of the requested maintenance shed. By consensus, the committee agreed to budget $45,000 for the east side of the north berm project, and reconsider the west side of the north berm project for FY19 during next year's budget cycle. By consensus, the committee agreed to remove the $75,000 for implementing new sign specs, and increase the routine sign maintenance budget to $40,000. By consensus, the committee agreed on $200,000 for beach renourishment, sighting the possibility of a catastrophic storm resulting in a decimated beach, requiring a larger reserve to be available. BUDGET TO ACTUAL FIGURES AND PROPOSED FY18 BUDGET The committee reviewed and discussed staff's schedule of FY17 budget to actual expenses and proposed FY18 budget by line item. By consensus, the committee requested staff provide (1) a summary document including a description and phases of the Trieste and Ritz Carlton project for maintenance of exotics for 2 Budget Committee of the Pelican Bay Services Division March 29,2017 Minutes drainage purposes, (2) a summary document including a rationale and description for $300,000 budgeted for multi-year structural pruning, (3) a summary document of a realistic budget for landscape materials (ROW beautification field), prepared by Mr. Bolick, and (4) a description of the components of$51,600 in"other contractual in ROW beautification adm." By consensus, the committee agreed to maintain the same millage rate of.0857 for FY18 street lighting and that $120,000 for LED replacement bulbs should be included in the operating budget, with an offsetting reduction of$120,000 in reserves. Ms. O'Brien provided a document entitled, "FY 18 Clam Bay Budget (DRAFT)" which was distributed and added to the record. After review and discussion, staff agreed to provide a reconciliation between staff's estimate of a proposed FY18 Fund 320 budget of $113,300 and Ms. O'Brien's estimate of$182,765. Dr. Trecker commented on the option of using part of the capital carry-forward to reduce the draft proposed FY18 assessment of$681.87 (a 15% increase from FY17). Mr. Streckenbein suggested that the issue of advantages and disadvantages of temporary vs. full-time landscaping employees be discussed at the next Budget Committee meeting, to be scheduled subsequent to staff completing all requested information. Mr. Streckenbein commented on his goal for final approval of the FY18 PBSD budget at the May PBSD board meeting. MR. DAWSON LEFT THE MEETING AT 10:35 AM DR. TRECKER LEFT THE MEETING AT 11:24 AM OLD BUSINESS Not discussed NEW BUSINESS Not discussed REVISED FORMAT FOR MONTHLY FINANCIALS (ADD-ON) Not discussed UNBUDGETED EMERGENCY PROJECTS (ADD-ON) Not discussed ADJOURNMENT The meeting was adjourned at 11:29 a.m. 3 Budget Committee of the Pelican Bay Services Division March 29,2017 Minutes Scott Streckenbein, Chairman Minutes approved [ ] as presented OR [ ] as amended ON [ ] date 4 0 w CA w coCC 0 000000d- of M m o� J 0000C/ 000 0 61 -o d < N N l0 Ol O Ol M LID t\ a) I— M N ct N �n lfl 00 ul M Q 0 m o 00 M m N O H rs4 CV CO M M O oo 00 O o O 0000 0000 dr di- e..� o 0 o M m M M f V O O O Owl 6�1 00 00 l"I >- N N N l0 1p dr dr N LL 0 -LiS VS CO '-I ~ N O o 0 0 dr d- 0 0 0 o m co m COco 4A N O O O Obi0606 co" Cto Lo L}L N N (.1 cZ 00 CO }1 f- 4.4 Q CO Q ~ O O O O oo d1 dr O O O M m dr oo dr M co M W `i O O O 06 Ol Owl 00 00 } N N N 0 O 00 00 U. 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F- o F- F- N F- F- 0 0 N to .a 0. ce ,a OC a tf oC a tt cam' Ce .a h at O 0 a A) a1 Q .-i Q Qo Q Qh Q Qtno ,-, 00 , ft, , 1 f, , , Q 0 0� d w w w w wton w wmottoNoUUUUUUUUUUU w U M w 0 ,-t 0 0 .-+ 0 00 0 0000 ,iNUUUUUUUU000 0 Agenda Item#7a u u Page 2 of 4 f(3 CO m 0) C I- V) O o o o 0 0 0 0 0 0 O i.-: U 0 0 0 0 0 0 0 0 ® o • ino o in W J vi O6 I-6' aT ai CD C\ vv)i IIn w v} tn. tn. v- v- 4cn, r+ ri H vIm oo r•-• o m + cn Q v) oo rn o � -V)- m c-1 CO N 0 O o z W - O L Ln a7 N O O N d0U `n in- in in- yr 1- L W ❑ NLW Z m N .-i x x S }- W J W al M M N 0 ct Z a 2 o N ct ai N rn m W ce. r-1 to In o m N N 2 W U O z p 1..0 (.n r` N rn m .-1 a oo0000 .--r O CC < Z U - `� F = R —w 5 co CO ri •rt t � ❑ z J ri H CC \ - �. \ \ \ \ D Lu 2 ` N ❑ vwi o cN-1 r�-r rHi .N-I 0 N 4 %--I M 4- _ V1 t--I O LNu N U. .- u w a� ' N Q Q 0 0 0 _a ' U z Md Q Q a. _O u u u cox IJJ W ❑ ❑ E L L L bp CO s Q Lu W CL 0 2 p -a Q Q. Q .° .5 U ❑ C7 -J n00. vvi ❑ - - Y EE - W LU J U u U N j_, I LuZ 0 Ci w Ln 'n. a s in in a. W W U- --r Z a� • O w 6 n. U X X N N I__ '� • W ❑ W 2 ct .:t 1n v] x f0 to Ce J LU w ul ul p N N rpt Z 0 w— N a Ln In ^ N Q1 � • 2 to _J t: LL LL _. CL i o a .Z1-' W O a, i o I- E tacc CC C' i Y Fe a o 0 o Q a O w O Q I CK OC CL CO x 0 0 0 x x D 5 ~ o w w ti._ w w x f- 0 1 a Nuo 00 0o rn al S i Q 00 0 N 0 0 0 0 0 -iDi w0 ri 0 0 0 0 0 0 0 w 03 >- N N N N N N N Z rl OH i cc cc a) Z Z O 1 LLI U O U N � ,--IN N 0 0 N-! U IJ. I I- CI N N Ln v7 I `� vwi Z v~i H o , N Q cn = Ooouuuuuo0 O I Q u. 0 0 0 U l.) U U U < U I- 1 1 Agenda Item#7a Page 3 of 4 McCaughtryMary From: CroftDan Sent: Friday, March 31,2017 3:57 PM To: McCaughtryMary Cc: NeilDorrill; BolickMarion; MenendezMario; BurksMichael Subject: RE: 2018 COST Attachments: Pelican Bay Cost Comparisons 3-30-17.xlsx Mary, I have reviewed the proposed budget and it looks correct. When figuring Fleet charges,we look at the last full fiscal year. It the case of the FY18 budget submission,we looked at FY16 actual Fleet usage and costs. In the case of the FY17 budget,we looked at FY15. Please see the attached spreadsheet. Allocated labor hours and charges are based on the percentage of Fleet's total labor hours actually used by a cost center in the last full fiscal year. That same percentage is used against the total budget year forecast available hours to determine the allocated labor hours for that cost center. Labor charges are determined by the number of allocated hours and the calculated cost per hour spread over 12 equal monthly payments. As you can see by the spreadsheet, Pelican Bay's maintenance requirements have been steadily climbing as their total amount of vehicles and equipment increased. The allocated labor method of billing labor is advantageous to departments that have continually increasing requirements in that they usually get more labor than they were allocated but still get charged only for the percent of labor that they used two years ago. For example, look at the labor actually used by Cost Center 182901 in FY2016 as compared to what was budgeted. Actual labor exceeded allocated labor by 207 hours. If you were charged for actual labor,you would have paid$40,001 instead of the$24,200 that you actually paid. You will probably have the same experience in FY17. I hope this answers your questions. Please let me know if you need anything further. Dan From: McCaughtryMary Sent:Thursday, March 30,2017 10:44 AM To:CroftDan<DanCroft@colliergov.net> Cc: NeilDorrill<neil@dmgfl.com>;BolickMarion<MarionBolick@colliergov.net> Subject:2018 COST Dan—yesterday our budget committee met and there were some questions regarding the increased cost to PBSD this upcoming year in CC 182901 it has increased$37,500; in 182701 it is up$5,300 and in 182601 up$18,000. That is one of the biggest reasons that our board is asking if we MUST use Fleet—they feel this total increase of$60,800 is outrageous. That is up over 120%—who can take a look and make sure an error has not been made. These are the cost listed in GovMax now. Thank you for your assistance and time. .4 law rllcCauy(tt'gf,(9pew-dims ((ua(tgo( Pelican Bay Services Division of Collier County 801 Laurel Oak Dr.,Ste.302 Naples,FL 34108 239-597-1749-phone 239-597-4502-fax www.pelicanbayservicesdivision.net www.colliergov.net mow SUPPORT OUR TROOPS 1 Agenda Item#7a Page 4 of 4 o 4 o O o o O m 0 0 o M o N o N iO o m c cmi QM1 OM to ▪ 00 M 21)-) ; N to 4. lOD M 000 n M N 4.+ h moN moH i ' O h� NO .ioN %iN 1... 1 - � t1to D W (4, 4" t4 V? 4.4 i4 L4 i/? t4 i4 V? i/} t/? V? in 4" th 44 6 0 1!1 0 O OO 0 O tit w O N 0 a1 o N O d' O LO O lD O tD O O W O N O a1 O O N O 00 O N U co N .4. Nm N U 0 't 0 N O 00 U r-t CO N N M '1 a) N N N t-i' N r-iy rl' .0. 0-4.40. 0. l0 w .er N N of N M U. VI i4 V) V? t/? 44 = V} iI? i!? i/? il? {/} in M d N M m u. V? iR i4 V? i4 i/? co m m C7 o M LI-) m to .1' 0 r 00. 00 °0• m m C7 m CO Ln d' cc-i N N N 0 a to m M N N t0 N co r-t t`i r-! 0o to .4- 3 to 00 tD V CO CD 3 N N N N N N a rn 1.0 N rM-I M r-I m U. LL U. rl rl y0 00 to n to o o m o m o .4. N N o M o N O O 4. N 0 ami O QJ o M o M 0 000 ri i/? i/? r i e-I = ri if/? i-i = r-i 111 L0 M In M to i/? i4 v? to 404 0. m i/? i4 v? V? i4 t/? o a1 O C1 0 fsi CO MOM O `"1 O N O t/1 in O M O O ni 10p... 00000 1 , MONON t a1 tT m `n ct O ti O tD tD tr1 Mmt.-1rimm f0 ni rle-i ri NM NN LnMNlD 00 O N ri N t/1n'+ t4i4 ice/? V? in in. in. i4 i4 4). v} iN/? iN4 tom/? yN/? ''11 ., IA U) p 0 o o 0 O m O o w O o o o o o U o 001 N N o M U 0 0 0 0 o N U O o N N LO tD 0 0 0 0 O M M LD LID in e i Q a ri N p M M 4 4 a .4:'rio t4 i4 V? V? ri rl N N c-1 (C t/? t/? t4 i4 i4 v.). ro f4 V? -°(15v? i4 i4 i/} t/? 0. J J J i 1 N H u L. L t Z 1 L L t ..c C N O S rl = N N O •7 00 0 rt 00 LOO -500 .,: r." .44.46to rl O to t\ N. tri v? Cr; o O o O O O N in W L N • rl LU Lu V H N Q1 to o to 00 ro w o o V�) (,) ,- •-4 l ri N L L '� L L. . L. f+ .G L. .L �. L = 'I' t L s ^ L ` O W L o • m �„i s to N to • al N .0 rt N ton • m N m to ... in O• M 0- V O M m = 00 ^ LA n co 0 00 M. h d tv +4 S +/? m W 1- tip m ri m lD t4 N N N M W ti O N r-i a? O ri 1\ N O N is, O O 00 i-i op d, l0 rMi N N to N ri M ri ri ri i N 0 0 o N 4-, +.+ N +-+ N +, 4-, +-, 4. N +-, +-, 4. 4-,CO v to a 76 a) a) 00 a) to a) ro a) a) 00 a) m W To a) a) ri o m o O t10 CA rl CA 3 CA 7 CA CA ro 7o O o o O 13 da ID 13 ++ "O C3 'C3 • .O4+ 'a 'O OQmmm mmm mQmaO j m uoQa V m C ++ to to to t0 N 00 ++ tf1 to t0 tO N CO ++ to to LD L0 N 00 4,1) .-I ri c-1 ri ri ri to ri ri ri ri ri ri N rri t-i ri ri ri ,-i U IL U LL L}L Li... U ILL LL. u- u.,Lam. LLL ILL U Li- W t} Li. Iri ILL Agenda Item#7b Page 1 of 2 EQUIPMENT SHED QUOTE BY SURETY CONSTRUCTION 40' X 70' with 14' head clearance at entrance 12' x 12' storage room on back corner $ 9,200.00 Eight footers $ 32,200.00 Building $ 10,030.00 Storage room $ 5,250.00 Gravel $ 4,250.00 Plans/Permit $ 8,200.00 Erection $ 13,826.00 Fees $ 10,000.00 Electricity $ 92,956.00 $ 5,800.00 Contingency $ 98,756.00 Agendapaglteern2#0f7b2 Page I of I *04)0 I 7% ) ,, t;'). 4Q1 1 / )'( 20 6t) /-40, 1 1 ,,vAie7,1)(. .t! , //) . r' / 61- s() / 17 0 l'7 ../<1 ---Fo0A-%• `xf littp://www.aussieslieds.coilLitu/wp-contenthit)loads/12-x-30-Morawa-Slie(1.ji)g 1/26/2016 1/} )C,1 $ 0,ic ) 5 � 19 0 t e 4genda Item#7c (1 .�7 f / �t e _�/,,�o� Page 1 of 2 0 '� `'' Lift .Y / I A,10 /,„t St r3 ?ict America's #1 Turf Equipment Lift '� ..t0.c1 T ., �w . k;r" _ ,or _ (V, r., r* to � Nel� _. �; y r illIli ''''' * '.t• ---,--, ik..04„..r...tro, .6, ,,,,,, ,n,,,, . It a . '1t i The Patented GL-9 is now "Certified"to the rigid OSHA recognized ANSI/ALI ALCTV-2006 turf/auto lift standard. This new ANSI standard is the only standard that provides inclusion for lifting turf equipment. The GL-9, America's #1 Turf Equipment Lift, passed this validation process and has earned the right to wear the ALI/ETL Gold Label shown above. MEMBER _A/�+►� 800- ,moi NAnONALOOLFFOUNDATIONCD AFFILIATE MEMBER w 9,.N t- ,- o M # Agenda l em#7c E�,o `sx � -0 �_� m� o f as` `m 112 m$c, ._,(2 A mPa 2of2 aw . EZi *° �a�1*A:4ov LAI-1 Vit '41 m$ Q. yam t .:11-00...mov�a: n v u 5 S�v.. v sE.m _ m g._ `o s 3Sov m mau cg` pkvoa v v � t 'a� t 'i a•. Eoali c ovp....4: m4 e�0.+sc �s v8`c mc$ m 71TP24• 3 e Zor2E"--E0a2 ? aoE�;?b vQaN t 5nm a12 u a at p, ela v , dI ° a 'N 4mFo=a262e°Z � vk°-gmd 'c°, n .,% At w E v`a5 Z o°.Smm w14N Q .. y �Sm�..Eaas9@tN�"acaw?c`32''" `Q�Cv C°!2 hvH °1 O z°�2 cOmmSMEoa ad a } °a ;ZI'rt v e S a to 0H os�v ,nm q i , ;' '' '4 ° t25 FF.,t r. 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D Vl E � �� R, 0 sift JUDIIU fir m / vJ 0 Oki ...-1.:',, Qoo a�n` o ..,.Y'. �V`- UL10C C81®.y QI�17 Ov 413 • • . °.O G1 d G m 5 t0 y 0 y~C aq Pig �a:oa,a CL-1-'%;20, m `o �:EE yo b =0 0�+ I'l rat �- tai d E � °'n3oa"it ti rn 5:HO1 uimn 1-(21 °' 0%-41%,4.1a°. -� Uc_w$�vacc vm PES �.i�ox 0 v--;3 � E-a`�v.o om m° rnomcoccvo :ra mb'-E�oG�>a°u v -0 CO ,.b • ,,a AEo,+nom $� ()¢ c ,cmv�u.41.q`5mEc`v qH°: >°?maty EE.�o2-e- - td .4 7 m2 a�FvoEN ha into 62 .�v ti-c', '4,1��oo m§rg 13 m O "y�ev°L NGC=e�$ 0 A •' w n°ylg;g61" C7® a2 o='m°arnG�G`..te ,'%is_.mma`vaN,-4 w 2maNibNTA g•-..'.v`co3E°oo��m at lCi .c _ C7 ozao .L�� yb Et? :'`O �"v'c"Oa%'vc,zo=cGgEac -a romotlir-N >, t S �Gm ' g g 0 �'J�tSH NC1 t�`1 •"'vh'tv-o- a°co�3£°mEgZwZgE-E O ..,tac2co,CC`��3 ,.w Q L] Q! a, tiamg7�6� 4 h a4,'•$NL'a1=a82:0."8'v°aPgtite4 .°cam -.8 ® .2Eac4m38g1.-aowEo` To 0 ti $--E`t E'aanC It.'�.Q Osvj°.'� 'mk�?.o. 8`oEm o''c olG-oon5 ~a�cvi�c�i�o�'moo05t9"oo Agenda Item#7d Page 1 of 1 McCaughtryMary •mtzed. From: JacobLisa Sent: Tuesday, April 11, 2017 10:00 AM To: McCaughlryMary Subject: FW: fuel tank Full Service Fuel Tanks Estimate $40,000 to$G5,000 for tank and dispenser.(all in one unit with unleaded and diesel dispensing) $4,000 fuel tank monitoring system(same as Fleet) $10,000 fuel dispensing controller(same as Fleet) $10,000 miscellaneous conduit/plumbing for controls or wiring. $5,000 Site development $2,500 Permitting $10,000 @ $20/linear foot(500 sq ft concrete slab) $ ?communications/network access (have existing fiber connection) $2,500 power 120v and 208v(have existing power electrician would need to do wiring) $ 7 security(existing security system ?Plus operating costs $109,000 1 10%contingency—S1 19,000 Total From: MenendezMario Sent:Thursday, March 30, 2017 11:06 AM To:JacobLisa Cc: BolickMarion; SnyderburnPhil; Standifordiames; AtkinsonDayne; NellDorrill; CroftDan Subject: RE: fuel tank Lisa, I was able to get some estimates for the typical cost of the equipment: $40,000 to$65,000 for tank and dispenser.(all in one unit with unleaded and diesel dispensing) $4,000 fuel tank monitoring system (same as Fleet) $10,000 fuel dispensing controller(same as Fleet) $10,000 miscellaneous conduit/plumbing for controls or wiring. Other costly Items: Site development,permitting,concrete slab,communications/network access,power 120v and 208v,security *insurance,maintenance,software licensing and Inspections*These cost are usually covered by the mark-up Fleet charges on fuel.Small sites have a higher cost per gallon to operate. If PB were to manage and operate this fuel station you will have to cover these reoccurring cost. Other considerations: Under CMA 5204 Fleet Management is responsible for all fueling operations with the exception of Airport/Aircraft Fueling. Addition site effects Fleet budget and operations.If PB where to take"ownership" you may need to go to the board. Please call if you have any questions. Mario Mario Menendez,CPM,CAFM Senior Operations Analyst Agenda Item#7e Page 1 of 1 WATER MNG.TREE TRIMMING FY 2018 Exotics/Brazilian Pepper Removal $52,000 Trieste Lake Clearing($19K)&Ritz Carlton($111 $30,000 Tram Pass Swale Clearing $28,000 Exotic/Invasive Plant Control Program Maintenance of exotic and nuisance vegetation on the east side of the berm from the Commons south to the Naples Grande and from the North Tram Station to 300'south of the Sandpiper and Vanderbilt Beach Rd.WM Easement. Visits Each Total 12 $3,000 $36,000 $146,000 Flood Control - Berm & Swale Maintenance (109-182602-634251) Berne Maintenance: Maintenance of berm swales and spreader swale including control structures and the mechanical maintenance of slopes. Mechanical Maintenance: $4,000 Slope Maintenance: $4,000 Total: $8,000 Swale Maintenance: On going lake maintenance $10,000 Boat ramps rip rap $48,000 Total: $58,000 $66,000 COMMUNITY BEAU.TREE TRIMMING FY 2018 Tree trimming and vine removal is performed on an annual and bi-annual basis depending on the types of trees and the Division uses the services of an outside contractor for a portion of this work. Days/Qty Cost Each Total Lift Oaks Gulf Park,PB Blvd.&US 41 $39,500 Structural Pruning of Oaks Gulf Park&PB Blvd. $83,500 US 41 Berm Sea Grapes Cro vn Reduction $38,000 Dodder Vine 16 $2,360 $37,760 Sable Palms 3320 $25 $83,000 Misc Stumps/Tree Removal $13,240 $295,000 Agenda Item#7f Page 1 of 5 TRIESTE AND RITZ CARLTON LAKES The trees have encroached Basin 6 Lake 1 Trieste and Basin 6 Lake 2 Ritz Carlton to where sections of both lakes have become completely blocked. The trees are in the lake so they will be impacting the flow way. In March 2017, 5 days were worked on the Ritz Carlton lake and 9 days on Trieste lake removing trees from the water. This is a slow and laborious process as the water was at least 5' deep so the work had to be done mostly by boat and machete. I expect at least two more years of similar work to get the lakes back to where the attached photograph showed they were in 1994. Agenda Item#7f Page 2 of 5 . ': -f Y ' 0 e. p err f , 404-te.."-l'.."--—---A., :" • i 'irl.'46',,.,.0' ,'. it ' '' ,'",' -1 i 1 -Telle*?"•"^""--"'''-- .,;", r ",1 sow- 7,,,,,..0.,:vc,,;1,,,, _... :, ,... . . , 4:,) // ,„_„„ ;t:: . $ t t [.., tX. fl `,„,„„ ...r,..,.."?...., ..- ..z,... s * —,..,,, .% - N, „. 4#, •4".' 40 ”. 0 /4 5 I 1. ,.' P ''�. *+ taxi s{ I y •' * . .; Q Q f Y ! .tYs T T"_ Q ,` a sy it M • 3 , y_ t�11 I 4 e=' x f [ a � o r" h T ,;g \ . a 1 i t_at `" �; ,e Yl• ." ��> �. 11 '.r V . ,- 4 ` Ic y � y e a -� �AFI '4 y 4 �� t �. 1 iiiik,'' : „.;,,ii,'''',,., q,„;irt" ,i4„4,,,,,:.:,,„1.,46: „''',if.'r\tit--''''''ia:;';'il, -1,"- -::11*s'W'''-'17,.,,,,'"*--',11... ,\ti,:,1,-:',,,1-, %.::411, -1k.'et,, jimit,, t ;., s '''''''‘. ' .W(1) 112 ,r4)1 �' i Y ; F; F s i d 4 , - r tt . _ , - _ ' + t .. Agenda Item#7f :r.., Page 3 of 5 T f • �; W ,I I °- 41)4 ,, rf . _ , ..iii- LA_ 4. , , , , r 0 1 . ;'} . e � � 1;' w. 41 t � = \ �� \ t '''ti'' '''‘** \ . , ! 1 V-,V..r . ,„:„7"---r- _ „,i { ' .ch r c. 1 s <1 . a'''''''' AO* f, 4" .I s . .4' c A. t !� .,..„.t.„ .. Sir`. ) ".. '�\ \ } N +-yv�g r� ; d' .x,5 3°, l 13 ' "— , 1:; t1 :. ( ♦ � 4 j +st _ + t3 a t e.0 :.i i,h a.st ��'.#s 1w�• _ s >> , * NMM�MN ! *NN 1 f►VaRr. y1 k `o e . (.9 �@qjy • 1wMr Agenda Item#7f b - ,,.,!.,....IL,,.,.,r,:s' '''1:.:0..0i7,,;.'1.'it#1,,.,'',.,...1,' Page 4 of 5 �, , -..,----t. .-- i Hip O O IL # 0 - -' - It L' ' M v iit . , ,,,, , , ...... ,„,,,, # . # . , ,,,, , ....„...., ... . „-,,„ ,;_„ _ „,,,._ ,, ....,4„, .„-- ,,. ..__ ,,,,,.,.„, . . , 4 , t. .<,� ` ` it, r; Q! ... :. #, „... *I; 1,.;-,,it', ,.-41;lk.,, ,,,,,,-:::-,,1,44.-:, :, 4*i .14, *41, „i",..:,,,,,,, . it * ,:*.,.,, '" '40.,` ,' .4 - - ,1 -1,1A4 't 4\ ,:rw itk ,,,,,rf.:i: ti F w t 1 ';lit e - I ' --K . - , . . . ,, wi „.,...- „.(..... ,. . +_, bitit- iii,,,/,,, ..,, . - , 7,-%;-- . .... . .,, :. .,, , ., , -,,,,... _-: . Ls' gam- • . k #7. - iY _.a s �. Agenda Item#7f , of 5 age 5 i Y Tv:-: FtF k # 3 , ; ,. `FX'0Q} � ., z ,iii Y ` ` M4 Pfa '.,,.,„,.. ,...,-,7 „I..,, :,t4i.. . ' 4.,•t;' '-r'_..-7;i:-.1, ...* - ' r i/t , .. ....,. ,.„„..,.... ...,, r y i%pp.4 G { ., .... .---, 1,1:1.'' --, if:-.! 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O,. 0 0 N 0O 0 tO 0 OO O , N o Oso 0 OO O 0 O0 O- O O O_ 0 O_ O` 0 O O_ ! to PBSD 2005 Sending Annual Accumulated Fiscal Non Ad-Valorem Level Assessment Revenue Revenue Year Assessment (CPI Adjusted) Shortfall ** Shortfall*** 2005 $475.43 $475.43 $0 $0 2006 $151.40 $490.77 $2,584,401 $2,584,401 2007 $422.98 $504.64 $621,865 $3,206,266 2008 $382.30 $524.12 $1,080,000 $4,286,266 2009 $370.46 $522.26 $1,156,001 $5,442,267 2010 $370.46 $530.83 $1,221,264 $6,663,531 2011 $370.46 $547.58 $1,348,820 $8,012,351 2012 $398.13 $558.91 $1,224,386 $9,236,738 2013 $398.12 $567.10 $1,286,832 $10,523,569 2014 $398.13 $576.30 $1,356,816 $11,880,385 2015 $426.76 $576.98 $1,143,969 $13,024,354 2016 $508.86 $587.54 $599,171 $13,623,525 2017 $591.60 $599.15 $57,495 $13,681,021 2018* $681.87 $615.04 ($508,930) $13,172,091 * Proposed Assessment/ Forecast CPI Adjustment ** Assumes 7615.29 ERUs *** Represents total deferred maintenance and O&M expenditures Annual Assessment Ni .A Qom) C) O Ni O O O O O O O O O O O O O O Ni 1 o $475.43 Nivi - $151.40 0 O rn N A $422.98 0 III 0 ' T V V Ni 0 W o $382.30 CA a El) N v 1" N --t ,_«$370.46 * (D D Z CO - m CD , C/) CD 3 " C' CD o 0 o $370.46 0cn cn D Nicn to .-< o CCD $370.46 0)3 cn - m a Cn C G 3 N <j' C v ID CD= Ni JD v O$ 398.13 Q C 0 R. o 0 6 $398.12 C) O C - N 3 Z .F D II CD o O $398.13 0)A x CD N 0 cn -a 00 $426.76 y o 3 ' $508.86 (D o (i) - = CD Ni MI. 0. O N $591.60 CD - o NI C" Dw $956.82 0 u) CD m $980.74 cn B Ni cp o $1,005.26 Ni o iv $1,030.39 Ni N $1,056.15 Ni o Ni $695.85 () I aN CD O 0 /�SSa:e9, ■ N a) - Ct Kt N 40,6.,<,‘ r188eo . • N 0 9Z6' rBIS' N O S<9 . <2S) • N LI (ez o) al aaa' 8' IS 0la'. <99Zt, N 0 O 9<02 -09. N a) C a) LeoLe . Seal O a) 9£ S,, N w L� .a 0 'zs' l<L 0 6 fZ9el eeSS N 3 _ E O 0 s9sb 9199 111 ..0N98`to S9L T N 6- CO 73 CD 3 699, , 2£9y a- >.= :a SOH 9Zl$ N C (6 - 0 CD E. • U 8£<9e . 99e2,, e. p 0 Ce p e,,$ e9` N .0 Ce r a) ® d lSe„'l • 0e98ail T C Cn t6 8$ p N > Q 0 0 V 16,4„ ID . 9 0 Ct 99 2'S CO N 7 C lyZa, 1p , 0 C �aS� 0Sl 9csi 0 Q III 99 , 0000 0 9ee ` &0[$ N 99e, S9&, 0 90�eS l29 N l0a' 0 '99e0 0 IC) • 09 0 0 N I o o o O 0 0 0 O 0 O 8' 0 0 O 0 0 0 O 0 0 0 00 0 0 0 0 0 0 0 0 CO - N O co- CO NI N N r r 64 EA, 69- EA ER 69- 6} Efl EH FY 1s Clam Bay Budget (DRAFT) Current contracts and budgeted expenses 126,0001 Earth Tech Clam Bay monitoring and annual report 31,8802 Turrell,Hall Water quality monitoring and annual report 10,0003 Turrell,Hall Mangrove die-off monitoring 9,7854 Turrell, Hall Sediment testing of copper and total phosphorus 9,0005 Humiston&Moore Monthly tidal analysis reports and aerial photos of Clam Pass and mangroves 15,5006 Humiston&Moore Annual bathymetric and tidal analysis report 8,400 County Lab Water quality analysis and monthly reports 37,600 !A Aquatics Hand-dug channel maintenance 34,000 Earth Tech Exotic treatment 6,500 Labor for collecting water samples 7,500 Infrared aerial photo • 22,100 Reserves for contingencies 6,500 County collection fees,etc. 324,765 7 Post dredging monitoring8 1,936 Humiston&Moore Escarpment and compaction work required by FDEP permit Humiston&Moore Post-dredging report at one year Humiston&Moore Post-dredging report at two years $324,765 -61,377 carry forward -150,000 County 111 fund S 113.388 77615.29=$14.890 PBSD assessment per ERU 1 Includes$18,000 for T&M;relates to-objectives 1,4 and 5 of Clam Bay Management Plan 2 Indudes$8200 for T&M;relates to objective 2 of Clam Bay Management Plan 3 Estimate 4 Includes$875 for T&M;relates to objective 2 of Clam Bay Management Plan s Relates to objective 3 of Clam Bay Management Plan 6 Relates to objective 3 of Clam Bay Management Plan If$150,000 is available from county fund 111,then$174,765 is needed from PBSD fund 320 8 Could be charged to County fund 195 Signature Tree Care Office: (239)348-1330 Signaturetreecare.com 15275 Collier Blw �t.201-27 infoasignaturetreeoany.00m Naples, FL 34119 Fax: PROPOSAL Page 2 Proposal#: 7077 /tam# Quantity Description of Services Item Amount 3 491 Hardwood 75.700.00 1. Hardwood tree pruning for Pelican Bay Blvd and Gulf Park Drive b. Structural pruning on hardwoods, including MOT charges small trees otSOeach:toba/=11.7OO oak 92, mahogany 6, black olive 1,tabebuia 19, hong kong orchid 6, african tulip 0, gumbo limbo 3, pongamia 3 medium trees at 145 each:total=36,250 oak 197 , mahogany 20 , black olive 19 ,tabebuia 4 , hong kong orchid 6, african tulip 2, gumbo limbo 0, pongamia 2 large trees at 250 each: total=27,750 oak 84, mahogany 10, black olive 15, tabebuia 0, hong kong orchid 0, african tulip 0, gumbo limbo 1, pongamia 1 Gulf Park drive had the followinci in this above tree count: small: 3pungamia. 1oak, 1gumbo limbo=46O.00 medium: 2afrioantulip, 5oak, 4mahogany, 4black olive, 2pongamia =2.4G5.00 large: 5 mahogany, 13 black olive, 1 pongamia, 1 gumbo limbo=5,000.00 quyf park drive total = 7,915.00 pelican bay blvd total = 67.785.00 Structural pruning ensures lond is the most long term economical method of pruning for maintenance of your trees in an urban forest. This type of pruning reduces maintenance, removal and replacement costs while progressing towards a more sustainable urban canopy. Defects may need to be eliminated or reduced through a succession of prunincycles dictated by the amount of canopy needed to be removed. Structural pruning is a process in which the development ofaotvungsab|ecrownieachievedbycnaat|ngadominantcentro/ (eaderand proper branch spacing. Removal of co-dominant stems, cracked, broken and deformed branches with bark inclusions are also removed. Once the desired goal of structural pruning is met, benefits include reduced failure during a wind event and ability to suport a heavier mature canoFor xample, a largimen tree may fail and need to be removed due to a minorotructuna/de�ut that was not addressed w/hen the tree was very young. Signature Tree Care Office: (239)348-1330 Signaturetreecare.com 15275 Collier BIvd.St.201-276 infoRsignaturetreecare.com Naples, FL 34119 Fax: PROPOSAL Page 3 Proposal#: 7077 Item# Quantity Description of Services Item Amount 4 Hardwood 29,000.00 1. Hardwood tree pruning for Pelican Bay Blvd and Gulf Park Drive a. Lifting hardwoods including MOT charges. Prune for clearance of Right of Way Traffic, signs, parking, structures etc. Pruning shall be performed to achieve a desired height of 16 feet over roadway. Clearance shall be achieved by selective removal of scaffold limbs and/or lateral reduction to outer portions of the crown so as not to over lift or cause severe imbalance. 5 Hardwood 3,840.00 Hwy 41 from Pelican Bay Blvd North to Gulf Park tree counts not provided, price is per tree. 75 ea Silk Floss - Lift to canopy to 10' and remove suckers 90 ea Laurel Oak, Live Oak, Sausage Tree - Lift canopy to 10' 90 ea Slash Pine -Lift canopy to 10' and remove dead branches 3,840 All trees should be pruned so they are no closer than 20' to road (US41) including MOT charges Prune for clearance of Right of Way Traffic, signs, parking, structures etc. Pruning shall be performed to achieve a desired height of 16 feet over roadway. Clearance shall be achieved by selective removal of scaffold limbs and/or lateral reduction to outer portions of the crown so as not to over lift or cause severe imbalance. 6 Hardwood 2,500.00 Hwy 41 from Pelican Bay Blvd South to Gulf Park tree counts not provided, price is per tree. Laurel Oak and Live Oak - Lift canopy to 10' 90 each Slash Pine - Lift canopy to 10' & remove dead branches, 90 each Hong Kong Orchid - Reduce canopy by 1/3 150 each 2,500 All trees should be pruned so they are no closer than 20 ft to road Prune for clearance of Right of Way Traffic, signs, parking, structures etc. Pruning shall be performed to achieve a desired height of fifteen feet over roadway and three feet inside of curb and eight feet over grade of root zone. Clearance shall be achieved by selective removal of scaffold limbs and/or lateral reduction to outer portions of the crown so as not to over lift or cause severe imbalance. All methods accomplished thru ANSI Z133.1 Specs. in compliance with Collier County code and industry standards. Not responsible for underground sprinkler lines.