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Agenda 05/03/2017 PELICAN BAY SERVICES DIVISION Municipal Services Taxing & Benefit Unit NOTICE OF PUBLIC MEETING WEDNESDAY, MAY 3, 2017 THE PELICAN BAY SERVICES DIVISION BOARD WILL MEET AT 1 PM ON MAY 3 AT THE COMMUNITY CENTER AT PELICAN BAY, LOCATED AT 8960 HAMMOCK OAK DRIVE, NAPLES, FLORIDA 34108. AGENDA 1. Pledge of Allegiance 2. Roll call 3. Agenda approval 4. Approval of 04/05/17 Regular Session meeting minutes 5. Audience comments 6. *Approval of the proposed FY18 budget (30 minutes) 7. Administrator's report (40 minutes) a. *Lake bank erosion study update b. Update on the intersection of Gulf Park Dr. & US41 and median cut c. Street lighting project update d. Bay Colony Brazilian pepper update e. Dune swale update f. Cobblestones removal update g. Update on Sheriff's special duty patrols h. April financial report 8. Committee reports (30 minutes) a. Clam Bay b. Landscape & Safety i. *Request to approve the Landscape Management Plan c. Water Management d. Budget 9. Chairman's report (5 minutes) 10. Old business 11. New business 12. Adjournment *indicates possible action items ANY PERSON WISHING TO SPEAK ON AN AGENDA ITEM WILL RECEIVE UP TO THREE (3) MINUTES PER ITEM TO ADDRESS THE BOARD. THE BOARD WILL SOLICIT PUBLIC COMMENTS ON SUBJECTS NOT ON THIS AGENDA AND ANY PERSON WISHING TO SPEAK WILL RECEIVE UP TO THREE (3) MINUTES. THE BOARD ENCOURAGES YOU TO SUBMIT YOUR COMMENTS IN WRITING IN ADVANCE OF THE MEETING.ANY PERSON WHO DECIDES TO APPEAL A DECISION OF THIS BOARD WILL NEED A RECORD OF THE PROCEEDING PERTAINING THERETO,AND THEREFORE MAY NEED TO ENSURE THAT A VERBATIM RECORD IS MADE,WHICH INCLUDES THE TESTIMONY AND EVIDENCE UPON WHICH THE APPEAL IS TO BE BASED. IF YOU ARE A PERSON WITH A DISABILITY WHO NEEDS AN ACCOMMODATION IN ORDER TO PARTICIPATE IN THIS MEETING YOU ARE ENTITLED TO THE PROVISION OF CERTAIN ASSISTANCE. PLEASE CONTACT THE PELICAN BAY SERVICES DIVISION AT (239) 597-1749 OR VISIT PELICANBAYSERVICESDIVISION.NET. 04/27/2016 2:06:09 PM PELICAN BAY SERVICES DIVISION BOARD REGULAR SESSION APRIL 5,2017 The Pelican Bay Services Division Board met on Wednesday, April 5, 2017, at 1:00 p.m. at the Community Center at Pelican Bay, 8960 Hammock Oak Drive,Naples, Florida 34108. In attendance were: Pelican Bay Services Division Board Bohdan Hirniak Ken Dawson, Chairman Susan O'Brien Scott Streckenbein, Vice-Chairman Peggy Pinterich Joe Chicurel Mike Shepherd Tom Cravens (absent) Dave Trecker Jacob Damouni Gary Ventress Pelican Bay Services Division Staff Mary McCaughtry, Operations Analyst Neil Dorrill, Administrator Lisa Jacob, Associate Project Manager Marion Bolick, Operations Manager Barbara Shea, Recording Secretary Also Present Mary Johnson, Pelican Bay Foundation Dave Cook, Pelican Bay Foundation Robert Sanchez, PBPOA John Chandler, Pelican Bay Foundation Trent Waterhouse, Pelican Bay Foundation Jim Hoppensteadt, Pelican Bay Foundation APPROVED AGENDA (AS AMENDED) 1. Pledge of Allegiance 2. Roll call 3. Agenda approval 4. *Election of new chair and vice chair (10 minutes) 5. Approval of 03/01/17 Regular Session meeting minutes 6. Audience comments 7. Administrator's report (45 minutes) a. Lake bank erosion study update b. Update on the intersection of Gulf Park Dr. & US41 and median cut c. Street lighting project update d. Bay Colony Brazilian pepper update e. Dune swale update f. Cobblestones removal update g. March financial report 8. Committee reports (30 minutes) a. Clam Bay b. Landscape & Safety i. *Request to paint the large water tank c. Water Management d. Budget 9. Chairman's report 10. Old business 1 Pelican Bay Services Division Board Regular Session April 5,2017 a. PBSD Election (5 minutes) 11. New business a. Construction related activity in a PBSD easement (add-on) 12. Adjournment *indicates possible action items ROLL CALL Mr. Cravens was absent and a quorum was established AGENDA APPROVAL Dr. Trecker motioned, Mr. Streckenbein seconded to approve the agenda as amended,with the addition of item #11a. The motion carried unanimously. AT THE REQUEST OF DR. CHICUREL, MR. DAWSON STATED THAT AGENDA ITEM#8A WOULD BE HEARD DIRECTLY AFTER"AUDIENCE COMMENTS" ELECTION OF NEW CHAIR AND VICE CHAIR Dr. Trecker motioned, Mr. Damouni seconded to nominate Mr. Streckenbein to serve as Chairman of the PBSD Board. The motion carried unanimously. Dr. Trecker motioned, Mr. Damouni seconded to nominate Mr. Shepherd to serve as Vice-Chairman of the PBSD Board. The motion carried unanimously. Dr. Trecker motioned, Mr. Shepherd seconded to propose a nomination (resolution) thanking Mr. Dawson for his outstanding leadership, stewardship, over the past year, which was a very productive one. The motion carried unanimously. APPROVAL OF 03/01/17 REGULAR SESSION MEETING MINUTES Ms. O'Brien motioned, Mr. Shepherd seconded to approve the 03/01/17 regular session meeting minutes as amended. The motion carried unanimously. AUDIENCE COMMENTS Mr. Ray Gniewek commented on the Community Improvement Plan (CIP) developed by the PBSD in consultation with the PBF in 2010, which included installing 12 trees along the street border of Crown Colony (from the Marker 36 parking lot to Gulf Park Dr.). The PBSD Landscape Committee set aside the landscape portion of the CIP plan and the trees were never planted. 2 Pelican Bay Services Division Board Regular Session April 5,2017 Ms. Mary Johnson commented on the planned installation of 12 trees included in the 2010 CIP Plan and requested that the L&S Committee address this issue. Dr. Chicurel responded that he would take this issue up at the next L&S Committee meeting on April 18. Ms. O'Brien commented that the 2010 CIP Plan included stalling 57 trees on PB Blvd. as well as additional trees throughout the PB community. Mr. John Chandler encouraged the PBSD to install 12 trees in front of Crown Colony. Mr. Trent Waterhouse thanked the PBSD for listening to Chateaumere concerns over the newly exposed water tank at the Operations site. Mr. Robert Sanchez requested a discussion of the possibility of installing a PEM system, an alternative method to control beach erosion. Dr. Trecker responded that the Beach Renourishment Committee would discuss this at the next committee meeting. Dr. Ted Raia commented on alternative solutions to beach erosion, recent sidewalk repairs, and enlarging sidewalk widths to at least five feet. ADMINISTRATOR'S REPORT LAKE BANK EROSION STUDY UPDATE Mr. Dorrill commented that the field work has been completed for our lake bank erosion study; a report will be presented at the Water Management Committee meeting on April 21. UPDATE ON THE INTERSECTION OF GULF PARK DR. & US41 & MEDIAN CUT Mr. Dorrill reported on a pre-application meeting he attended with our engineer, Mr. Jim Carr, and FDOT staff concerning a possible request for a traffic study of the intersection of Gulf Park Dr. &US 41 to limit egress from Gulf Park Dr. to a right turn with a median modification. Mr. Dorrill reported that the County Transportation Dept. has not scheduled their quarterly safety meeting for prioritization of capital projects and determination of where our proposed Gulf Park Dr. median cut would fall in the list of priorities. Staff will report back next month as to when the next quarterly meeting will be held. STREET LIGHTING PROJECT UPDATE Mr. Dorrill commented that the PBSD obtained a right-of-way permit for the Laurel Oak Dr./Ridgewood Dr. street light project, the new LED fixtures have been installed, and the new street light poles will be installed next week. BAY COLONY BRAZILIAN PEPPER UPDATE Mr. Dorrill commented on two PBSD projects in Bay Colony: (1) the project for removal of willows and other exotics in the water management areas adjacent to the Ritz Carlton and Trieste has been completed, and (2) a project to remove exotics from a drainage easement adjacent to Colony Dr. is currently out for bids, due back on April 14. DUNE SWALE UPDATE 3 Pelican Bay Services Division Board Regular Session April 5,2017 Mr. Dorrill commented that the dune swale project will commence on April 17 with Earth Tech as the contractor. An informational notice on the project has been sent out to Bay Colony residents and the surrounding communities. COBBLESTONES REMOVAL UPDATE Mr. Dorrill reported that our engineer is in the process of preparing plans/specifications and right-of-way permit applications for the cobblestone removal at the three remaining crosswalks on Pelican Bay Blvd. This will be followed by putting the project out to bid. MARCH FINANCIAL REPORT Dr. Trecker motioned, Mr. Streckenbein seconded to accept the March financial report. The motion carried unanimously. COMMITTEE REPORTS CLAM BAY REPORT Ms. O'Brien summarized her March 2017 Clam Bay update included in the agenda packet and specifically noted: (1) Mr. Tim Hall's February report indicated that the mangrove die-off area has decreased to approximately 8.7 acres from 12 acres in November, (2)new annual contracts are in place for Clam Bay monitoring for the next fiscal year, and (3) only one of 27 samples showed copper exceeding FDEP standards in the first quarter. Ms. O'Brien reported that we have been notified that FWC staff will not change its recommendation relative to Clam Bay receiving a manatee protection zone status from FWC Commissioners. She suggested that concerned residents and advocates of Clam Bay submit letters to the FWC Commissioners concerning this decision. Ms. O'Brien motioned, Dr. Trecker seconded that the PBSD send a communication to the FWC Commissioners stating our support for Clam Bay being designated a manatee protection zone with slow speed. The motion carried unanimously. Mr. Dave Cook suggested the communication include, (1) mention that residents are seeking a"redesignation" for a protection zone, and (2) mention that the PBSD is the designated steward of Clam Bay in Collier County. Ms. Mary Johnson commented that Clam Bay has never been designated a manatee protection zone. Ms. O'Brien clarified that Clam Bay previously had been designated an "idle speed no wake zone" in 1996 by Collier County, but a change in state law in 2009 made this speed restriction unenforceable. Ms. O'Brien commented that she will draft a letter and include Mr. Cook's input. LANDSCAPE & SAFETY REPORT Dr. Chicurel reported that the Landscape & Safety Committee met on Mar. 21 and the following items were discussed and acted upon. 4 Pelican Bay Services Division Board Regular Session April 5, 2017 1. Residents of Oak Lake Sanctuary asked for help from some Pelican Bay entity to remediate sight and noise exposure experienced since the County ordered the removal of Brazilian Pepper trees and vegetation between Oak Lake Sanctuary and the Village. They were directed to the PBF for help as it relates to the US 41 berm, and Mr. Dorrill will look into providing assistance. 2. Mr. Bolick will come back to the committee with a plan to place leftover mulch from the mulching project on the US 41 berm. 3. A motion passed unanimously to recommend to the full PBSD Board that Mr. Dorrill coordinate with the County to paint the large water tank on the operations site. Color to be hunter green or equivalent and approved by the PBF. 4. The sharrows in Pelican Bay are fading due to traffic. In order to find a solution to the problem, the committee recommended by consensus that the sharrows be repainted annually on Pelican Bay Blvd. and Gulf Park Dr. using reflective glass beaded paint. After Gulf Park Dr. is repaved, sharrows shall be applied with 60 mil thermoplastic material and placed in the middle of the lane (to help lessen tire wear and resultant graying). 5. Discussion and refinement of the Landscape Management Plan continued. Final approval by the committee will occur at the next committee meeting. 6. Mr. Shepherd suggested that a strategic plan be developed for our operations site and that the PBSD consider transitioning to full-time employees since part-time workers have proven to be inefficient and hard to find. 7. A refined scope of services for the street light project was agreed upon. The items include: (1) Show locations where adding additional street light poles at crosswalks and intersections are needed, (2) Provide a map showing where tree trimming cannot eliminate conflicts with streetlights and provide solutions (i.e. extension arms or adding additional poles), and (3) Assist the PBSD to determine the type of labels that could be affixed to the concrete street light poles for numbering purposes. REQUEST TO PAINT THE LARGE WATER TANK Dr. Chicurel motioned, Dr. Trecker seconded that the PBSD Administrator, Neil Dorrill, coordinate with Collier County to paint the water tank on the County operations site. The color should camouflage the tank (i.e. hunter green) and be approved by the Pelican Bay Foundation. The motion carried unanimously. Dr. Chicurel commented that the water tank repainting would be a cost incurred by the County. Mr. Shepherd reported that County staff is in the process of bidding out the repainting of the water tank under discussion, and that staff is amenable to working with us on color preference. Mr. Dorrill reported that Commissioner Solis is highly motivated to have staff complete the water tank repainting project during this fiscal year. WATER MANAGEMENT REPORT 5 Pelican Bay Services Division Board Regular Session April 5,2017 Mr. Streckenbein commented that the next Water Management Committee meeting is scheduled for 1:00 p.m. on Friday, April 21 at the PBSD Office. BUDGET REPORT Mr. Streckenbein reported that the Budget Committee met on March 29. He reported that most of the FY18 proposed budget increases are a result of capital project needs. He will schedule the next committee meeting as soon as staff has completed research on a number of proposed budgeted items. A final budget is due into the County Manager's Office on May 26. CHAIRMAN'S REPORT Mr. Streckenbein commented on, (1) a recent Men's Coffee meeting where Commissioner Solis commented that a higher percentage of the tourist tax should be used for beach renourishment, (2) his appreciation of staffs hard work, and (3) a future survey to be sent out to board members asking for committee preferences. OLD BUSINESS PBSD ELECTION Ms. O'Brien reported that 10.5% of the ballots for the PBSD election were returned to the Collier County Clerk of Courts. She suggested that the board consider for next year's election: (1) a candidate forum, (2) an addressed return envelope, (3) significant advanced pre- planning. Mr. Streckenbein commented on candidate forums sponsored by the PBPOA in the past. Dr. Chicurel reported that this week's PBF e-blast would include the results of the PBSD election. Mr. Dorrill commented that he will evaluate the PBSD election process, and review this process as described in the PBSD ordinance. Mr. Trent Waterhouse, as the Chair of the PBF election committee, offered his help in future election processes. NEW BUSINESS CONSTRUCTION RELATED ACTIVITY IN A PBSD EASEMENT (ADD-ON) Ms. O'Brien provided a photo of the rear of a Georgetown home with a construction fence in an area where the PBSD has an easement. She commented on the need for the PBSD to review/weigh in on these types of situations, provide input, and exercise authority. Mr. Hoppensteadt commented that the County does not restrict fences in easements because they are temporary. Mr. Dorrill commented that the PBSD has no regulatory authority. He will follow up on this issue with Mr. Frank Laney of the PBF. ADJOURNMENT IThe meeting was adjourned at 2:20 p.m. 6 Pelican Bay Services Division Board Regular Session April 5,2017 Scott Streckenbein, Chairman Minutes approved [ ] as presented OR [ ] as amended ON [ ] date 7 Collier County 4/28/2017 Pelican Bay Services Division Agenda Item#6 Fiscal Year 2018 Page 1 of 2 Operating Budget General Funds Capital Projects Funds Water Community Street Clam Day Capital Total Revenue Management Beautification Lights 1 System Projects All Funds Canyfonvard 5319,000 $744,300 $1,188,100 $27,600 5523,045 $3,102,045 Interest Income $2,000 $4,500 $2,500 1 S500 $4,900 $14,400 Plan Review Fee Income $1,500 50 SO [ SO SO SI,500 Interflyd Transfers SO $0 $o I SO SO SO Revenue Rome 61,t0OJ (5142,600) (528,8000) (58,100) ($37,400) (5278,000) mn AssessentorAdvaloremTaxLey Sl, 10,300 53.056,500 5573,100 SI60,500 $743,900 55,544.800 Total Revenue ! 51,272,200 53,662,700 $1,734,900 $180,500 51,534.445 5$.384,744 Appropriations Protections • Personnel Services $226,200 $1,108,000 $149,100 1 51,483,300 Administration: Indirect Cost Reimbursements 5119,200 SO $11,000 5130,200 Other Contractual Services 551,000 S51,800 $35,100 $137,900 Storage Contractor SO 5800 5800 $1,600 Telephone•Service Contracts S2,200 $2,200 $2,200 $6,600 Telephone-Direct line $3,000 $3,000 $3,000 I $9,000 Postage,Freight&Ups $1,200 52,000 51,500 1 $4,700 Rent-Buildings $12,000 512,300 $12,000 $36,300 Rent•Equipment S2,600 $2,700 $2,600 $7,900 Insurance-General $900 $500 $400 i $1,800 Mate.Site Ins.&Assessment Fees $13,600 SO SO 513,600 Information Tech Automation Allocation $10,600 S17,900 5500 i $29,000 Printing or Binding-Outside Vendors 51,800 $2,300 50 54,100 Legal Advertising 51,000 51,200 SO 52,200 Clerks Recording Fees,Etc. $1,000 $1,200 SO $2,200 Office Supplies-General $1,500 $2,000 $800 $4,300 Other Training&Educational Exp. $2,000 $8,500 SO $10,500 Other Operating Supplies $0 $0 $1,000 $1,000 Emergency Maintenance&Repairs $3,500 $4,500 $0 1 $8,000 Field Services: Engineering $75,000 $0 $20,000 1 587,900 5182,900 Plan Review Fees $1,500 s0 SO f(r'; $1,500 Electrical Contractors SO $0 $62,200 f $62,200 Other('oniractuat Services 511,700 513,000 5300 544,100 $116,000 5185,600 Landscape Incidentals SO $2,500 SO I $2,500 Pest Control 50 51,000 SO $1,000 Tree Trimming S104,000 $295,000 SO $34,000 $433,000 Temporary I abor 578,600 $590,000 $41,000 $709,600 Bean&Swale Maintenance $43,000 SO 50 ! $150,000 $193,000 Water Use Charges SO $131,200 SO i $131,200 landscape Materials $8,500 5160,500 SO `' $175,000 S344,000 CelluarTclephones,Radios 51,800 $4,500 51,500 $7,800 Trash&Dutupster Fees $5,500 $16,500 SO ! $22,000 Water Quality Testing $22,500 $0 $0 $22,500 Insurance-Vehicles $1,000 512,700 5900 1' $14,600 Insurance-General $2,800 $10,300 $900 I $14,000 Bldg.Repair_0lntc. $500 5500 S500 F $40,000 $41,500 TV Cable/Internet SO $1,200 SO '. $1.200 Electricity 50 $8,500 $30,000 53S,500 Fertilizers,Herbicides,Chem $135,500 $140,000 SO $275,500 Sprinkler System Moist SO S25,000 SO 525,E Mulch SO $75,000 SO 575,000 Equipment Rental SO 55.000 $1,800 I $6,800 Licenses stud Permits SO $1,700 SO S1,700 Fleet Repairs,Maintenance&Fuel $32,600 5117,800 512,000 1 SO S162,400 Road and Crosswalk Repairs SO $7,500 SO $0 $7,500 Photo Processing(Aerial) SO SO $0 $7,500 $7,500 Minor Operating Equipment SO S12,000 SO SO 512,000 Employee Uniforms $1,600 S12,000 $0 • $13,600 Other Operating Supplies 52,500 $11,000 SO SO $13,500 light,Bulb and Ballast SO SO 5136,800 S136,800 Personal Safety Equipment $1,000 $5,000 5800 i 56,800 Paint supplies SO 5500 SO I $500 Traffic Signs SO $50,000 $0 SO 550,000 Emergency Maintenance&Repairs SO $3,300 $9,600 1 $12,900 Beach Rcnourishment $220,500 $220,500 Capital Outlay $1,000 $156,000 SO 1 SO SO $157,000 Rolled Capital Projects/Programs,&Reserves Rounding Factor from Gov Max S44,599 (543,100) ($1,000) 1 (527,600) (520.100) (547,201) Capital Rolled Projects „ $80 S722,745 $722,325 Reserves for Operations $180,000 S420,000 $70,400 S27,520 $100,300 $798,220 Reserve for Future Capital Improvements SO 51,029,600 $1,029,600 Equipment Reserve . $5,500 $59,700 569,700 S134,900 Other Charges,Fees&Transfers Tax Collector 537,300 357,100 516,700 54.500 520,000 5165,600 Property Appraiser $20900 545,900 $10,700 1 $2,500 510,000 593,000 Total Appropriations S1,272.200 53,662,700 $1,734,900 S1S0,500 $1,534,445 S5,354,7441 Equivalent Residential Unit's: 7615.29 7615.29 7615.29 7615.29 7615:2 Projected Rate: ERIC or Millage 5132.733 $401.364 0.0857 521.076 S97.685 Projected Total Rate:ERU or Millage $534.096 0.0857 5118.76 5652.86 Actual Rate(FY 2017) $518.72 0.0357 572.88 $591.60 Actual UoItarAlillage Change SI5.38 0.0000 545.88 561,26 2.96% 100.00% 62.95% 10.35% I • i 1 Agenda Item#6 Page 2 of 2 I 1 W N N N N N n N r-I r-I N a) .4 m M 0 M W in In IT) In I ) L l m m m C0 0) I`n o CO O O 00 00 00 00 00 00 0o in in in * O O O O O O co 0 0 0 r-i c-I N N N N -it 0000000 00000 ri 000000 24-, 0 c 0 LU 0) Q .� a) OC _ £ L. C LU D cv CD O CD Q any 0 J L _c N m 0 i? 0) 4— Ci C Ol m Q) Q) 0) a) -D 6) cn 07 C7) 0) (La) O 00 0) ri O LI) N N N N N N N N a3 N N N N N c N N N r-I H O m CO Q • f) .,:r Lm ' 1`co 'r' Co V1 r--I IP r-I c-I c-I c-1 r-I 2 r-i ri c-I c-i r-i c N ca d' LO LC) c-I N M V) Ce LLJ UP CO LD L0 l0 i0 LCDU l0 L0 L0 t.0 LO m ID V LID N N00 N N LU 0 L N 0 U I V9 ON (r) 0W v, aJ tri Q 0 X Q! O • tN Q b.0 0 O 10.0u- -� vii 2 Z C : 0 -c Z 4— O EO O cc l0 l0 M N m C M d l0 O 0o aJ 0 C Cr) co M d- LI) M O Q Q G Lo O co N r-I c-I H l0 L0 Zr M 0 D '� Ct N c-I Lo r-I N it 00 LO 00 CO 00 O O O N N1:3 r-i Lfl tf) M m d O N ccl z ® N c i p� m m m U M M M CO rq d O c�-I d m N 0) 00N N CO cco to �) 2 ® Qkr) Ln c/} cI� /} -L41- -01- O a� w Q z +� i/� i!} i!� t/} -VI- 10 n {/} D iII- ih n •ln• ih i!} = ID a 4 LU 0 N O }>' 1 4-, 0 m= 0.) N ( 1 00 r, l0 in cr m E r-i o 0) 00 N ,o a+�' o o co N 0 0 ) r•I ri c-i ri ri ri N v) r-I r-I O O O 04 0 0 0 0 0 0 r-I 0 0 0 0 0 0 a) ,_ 0 0 0 0 0 0 a) 1 < N N N N N N Q N N N N N 0 03 up C N N N N N N 'D I ›" O V a) iD 0 a) LN (o C Q' i) Cco aJ C) U o LID 0 1 o ; Na.) o — CC * N x- * 2 i Agenda Item#7a Page 1 of 1 EXHIBIT"A" Estimated Project Budget Pelican Bay Services Division Master System Lake Erosion Analysis November 18,2016 SCOPE OF SERVICES The purpose of this work is to develop a lake remediation plan for the 47 lakes in Pelican Bay. The report and proposed work plan will utilize the most cost effective methods. Services may include, but are not limited to the following: 1. Onsite visit for 47 of the PBSD master system lakes. Onsite visits shall involve pictures and brief description of each lake with accompanying data sheet analysis/inspection report. The location of historic water fluctuation marks on control structures and lake banks will aide in determining critical erosion repair elevations. $17,400 T/M 2. Create PBSD Lake Analysis excel model to develop a sound analysis method in order to determine the most logical order of future lake remediation among the 47 lakes and also determine the order in which lakes require remediation. ABB will submit draft findings to staff for feedback prior to the completion of the final report. $5,200 T/M 3. Report summarizing findings for each lake and describing methodology used to determine future plan for lake remediation. Develop a set of distinct priorities based on specific conditions taking into account cost savings wherever possible. Categorize future remediation by risk assessment and repair feasibility. $14,600 T/M ESTIMATED COST OF TASK 3 IS APPROX. $17,000- LJ 4/27/17 TOTAT, ` $31,201):_31.1" 4. T/M = Time and Materials. Billings will be based on actual time and materials expended in accordance with our rate schedule. Budgets given are an approximate amount and will not exceed without prior authorization. Billings will be made on a percent of budget basis. Building Permit Not Included NOTE: All review fees paid to agencies to be supplied by client. These services not included are Mechanical Engineering,Landscape Architect,and Soil/Structure Engineer. Page 5 of 6 K:\2015\15-0022-Pelican Bay GIS Mappine\Correspondences\Proposal\Jake Erosion Analysis.docx Agenda Item#7h Page 1 of 15 Pelican Bay Services Municipal Services Taxing Unit Balance Sheet-April 30,2017 Operating Fund 109-FY 2017 (Unaudited) Assets Current Assets Cash and Investments $ 2,604,810.07 Interest Receivable - Improvements,Vehicles& Equipment 866,421.70 Due from Property Appraiser Due from Tax Collector - Total Current Assets $ 3,471,231.77 Total Assets $ 3,471,231.77 Liabilities and Fund Balance Current Liabilities Accounts/Trade Payable $ 35,924.02 Accrued Wages Payable - Goods Received/Inventory Recv'd 25,676.31 Total Liabilities $ 61,600.33 Fund Balance Fund Balance-unreserved $ 907,381.04 Excess Revenues(Expenditures) 2,502,250.04 Total Fund Balance $ 3,409,631.08 Total Liabilities and Fund Balance $ 3,471,231.41 Agenda Item#7h Page 2 of 15 Pelican Bay Services Municipal Services Taxing Unit Income Statement w/Budget-April 30,2017 Operating Fund 109-FY 2017 (Unaudited) Annual YTD YTD Budget Budget Actual Variance Operating Revenues: Carryforward $ 608,800.00 $ 608,800.00 $ 608,800.00 $ - Special Assessment-Water Management Admin 1,009,100.00 943,500.00 947,555.79 4,055.79 Special Assessment-Right of Way Beautification 2,941,100.00 2,749,900.00 2,761,448.30 11,548.30 Plan Review Fees 1,500.00 - - - Miscellaneous(Surplus Sales,Ins.Refunds,tax coil) - - 731.12 231.12 Revenue Reserve(est.5%) 197,900.00) - - - Interest 6,300.00 3,675.00 9,054.94 5,379.94 Total Operating Revenues $ 4,368,900.00 $ 4,305,875,00 $ 4,327,090.15 $ 21,215.15 Operating Expenditures: Water Management Administration Payroll Expense $ 75,000.00 $ 41,300.00 $ 37,343.37 $ 3,956.63 Emergency Maintenace and Repairs 3,500.00 - - - IT Direct Capital 1,100.00 825.00 825.00 - IT Office Automation/Billing Hr. 5,300.00 5,300.00 5,100.76 199.24 Indirect Cost Reimbursement 104,900.00 104,900.00 104,900.00 - Inter Payment/Mnt.Site Ins. Assessment 13,600.00 10,200.00 10,200.00 - Other Contractural Services 51,500.00 25,800.00 25,175.70 624.30 Telephone 5,200.00 2,600.00 1,779.94 820.06 Postage and Freight 1,200.00 - - - Rent Buildings and Equipment 13,700.00 9,100.00 8,828.22 271.78 Insurance-General 2,200.00 1,700.00 1,650.00 50.00 Printing,Binding and Copying 1,800.00 100.00 85.12 14.88 Clerk's Recording Fees 1,000.00 - - - Legal Advertising 1,000.00 - - Other Office and Operating Supplies 1,500.00 900.00 613.77 286.23 Training and Education(Tuition Reimb.) 1,500.00 900.00 1,260.17 (360.17) Total Water Management Admin Operating $ 284,000.00 $ 203,625.00 $ 197,762.05 $ 5,862.95 Water Management Field Operations Payroll Expense $ 145,500.00 $ 88,100.00 $ 84,236.31 $ 3,863.69 Engineering Fees 60,000.00 37,400.00 35,755.00 1,645.00 IT Office Automation 700.00 700.00 844.63 (144.63) Flood Control Berm and Swale Mntc. 66,000.00 7,500.00 3,740.00 3,760.00 Flood Control Replanting Littorals 8,500.00 - - - Flood Control Water Quality Testing Supplies 1,500.00 - - - Interdepartmental Payment(Water Quality Lab) 17,700.00 11,800.00 12,713.78 (913.78) Plan Review Charges 1,500.00 - - - Other Contractural Services 8,300.00 6,200.00 6,691.95 (491.95) Temporary Labor 77,800.00 48,600.00 48,145.99 454.01 Cell Phones 1,300.00 700.00 779.20 (79.20) Trash and Garbage 5,900.00 3,400.00 3,510.42 (110.42) Motor Pool Rental Charge 100.00 - - - Insurance-General 2,500.00 1,875.00 1,875.00 - Insurance-Auto 1,000.00 750.00 750.00 - Building Repairs&Mntc. 500.00 125.00 96.13 28.87 Fleet Maintenance and Parts 10,300.00 5,200.00 4,397.34 802.66 Fuel and Lubricants 2,300.00 1,200.00 791.31 408.69 Tree Triming 121,800.00 16,300.00 12,500.00 3,800.00 Page 1 of 3 Clothing and Uniforms 1,600.00 1,100.00 1,007.11 92.89 Personal Safety Equipment 800.00 300.00 - 300.00 Fertilizer and Herbicides 100,500.00 43,600.00 20,207.60 23,392.40 Other Repairs and Maintenance 1,500.00 600.00 409.04 190.96 Other Operating Supplies and Equipment 2,500.00 1,500.00 1,511.57 (11.57) Total Water Management Field Operating $ 640,100.00 $ 276,950.00 $ 239,962.38 $ 36,987.62 Right of Way Beautification-Administration Payroll Expense $ 76,500.00 $ 50,900.00 $ 46,962.00 $ 3,938.00 Emergency Repairs and Maintenance 4,500.00 200.00 25.00 175.00 IT Capital - - - - Office Automation 500.00 500.00 505.25 (5.25) Other Contractural Services 52,400.00 26,200.00 24,671.81 1,528.19 Telephone 5,200.00 2,600.00 1,637.06 962.94 Postage 2,000.00 - - Rent Buildings/Equipment/Storage 15,000.00 10,000.00 9,481.11 518.89 Insurance-General 500.00 375.00 375.00 - Printing,Binding and Copying 2,300.00 100.00 57.36 42.64 Clerk's Recording 1,200.00 - - - Legal Advertising 1,200.00 - - - Office Supplies General 2,000.00 800.00 374.82 425.18 Training and Education(Tuition Reimb.) 8,500.00 3,500.00 2,343.00 1,157.00 Total Right of Way Beautification Admin Operating $ 171,800.00 $ 95,175.00 $ 86,432.41 $ 8,742.59 Right of Way Beautification-Field Operations Payroll Expense $ 1,032,600.00 $ 607,000.00 $ 600,328.63 $ 6,671.37 IT Capital&Office Automation 16,200.00 16,200.00 20,119.89 $ (3,919.89) Emergency Maintenance and Repairs 3,300.00 - - - Recycled Water Use 110,000.00 65,700.00 66,445.52 (745.52) Pest Control 1,000.00 - - - Landscape Incidentals 2,500.00 1,300.00 772.58 527.42 Other Contractural Services 31,100.00 17,600.00 13,148.88 4,451.12 Temporary Labor 562,300.00 263,800.00 228,434.92 35,365.08 Cellular Telephone 5,800.00 2,400.00 1,666.21 733.79 Electricity 4,000.00 2,300.00 3,604.36 (1,304.36) Trash and Garbage 17,700.00 11,300.00 12,076.70 (776.70) Cable TV/Internet 1,200.00 - - - Rent Equipment 5,000.00 2,800.00 2,459.89 340.11 Insurance-General 8,800.00 6,600.00 6,600.00 - Insurance-Auto 10,100.00 7,600.00 7,575.00 25.00 Insurance Claims Paid - - 430.44 (430.44) Building Repairs and Maintenance 500.00 100.00 133.19 (33.19) Fleet Maintenance and Parts 42,600.00 24,900.00 21,420.32 3,479.68 Fuel and Lubricants 33,300.00 16,700.00 14,808.17 1,891.83 Licenses,Permits,Training 1,700.00 - - - Tree Triming 181,000.00 162,900.00 161,375.00 1,525.00 Clothing and Uniforms 12,000.00 5,900.00 5,032.49 867.51 Personal Safety Equipment 5,000.00 2,100.00 1,492.15 607.85 Fertilizer and Herbicides 80,000.00 66,000.00 71,349.40 (5,349.40) Landscape Maintenance/Mulch 75,000.00 36,500.00 28,134.00 8,366.00 Landscape Materials 73,200.00 47,000.00 45,887.90 1,112.10 Road/Pathway Repairs(Sharrows) 2,000.00 2,000.00 2,453.42 (453.42) Sprinkler Maintenance 25,000.00 12,900.00 12,766.73 133.27 Painting Supplies 500.00 - - - Traffic Signs 10,000.00 5,000.00 2,955.00 2,045.00 Minor Operating Equipment 12,000.00 7,000.00 6,737.50 262.50 Other Operating Supplies 11,000.00 6,400.00 5,052.03 1,347.97 Page 2 of 3 Total Right of Way Beautification-Field Operating $ 2,376,400.00 $ 1,400,000.00 $ 1,343,260.32 $ 56,739.68 Total Operating Expenditures $ 3,472,300.00 $ 1,975,750.00 $ 1,867,417.16 $ 108,332.84 Capital Expenditures: Water Management Operations Other Machinery and Equipment-Field $ 17,000.00 $ 5,950.00 $ 5,885.25 $ 64.75 General-Admin 1,000.00 - - - Total Water Management Field Operations Capital $ 18,000.00 $ 5,950.00 $ 5,885.25 $ 64.75 Right of Way Beautification Autos and Trucks $ _ - $ - $ - Other Machinery and Equipment 89,000.00 80,100.00 78,998.78 $ 1,101.22 General-Admin 1,000.00 - - $ - Total Right of Way Beautification-Field Capital $ 90,000.00 $ 80,100.00 $ 78,998.78 $ 1,101.22 Total Capital Expenditures $ 108,000.00 $ 86,050.00 $ 84,884.03 $ 1,165.97 Total Operating Expenditures $ 3,580,300.00 $ 2,061,800.00 $ 1,952,301.19 $ 109,498.81 Non-Operating Expenditures: Transfer to Fund 322 $ - $ - $ - $ - Tax Collector Fees 98,800.00 83,980.00 74,180.09 9,799.91 Property Appraiser Fees 60,000.00 57,000.00 54,083.93 2,916.07 Reserves(2 1/2 months for Contingencies) 432,700.00 - - - Reserves for Capital 217,900.00 - - - Reserved for Attrition (20,800.00 - - - Total Non-Operating Expenditures $ 788,600.00 $ 140,980.00 $ 128,264.02 $ 12,715.98 Total Expenditures $ 4,368,900.00 $ 2,202,780.00 $ 2,080,565.21 $ 122,214.79 Net Profit/(Loss) $ - $ 2,103,095.00 $ 2,246,524.94 $ 143,429.94 Page 3 of 3 Agenda Item#7h Page 5 of 15 Pelican Bay Services Municipal Services Taxing Unit Balance Sheet-April 30,2017 Street Lighting Fund 778 -FY 2017 (Unaudited) Assets Current Assets Cash and Investments $ 1,424,247.47 Interest Receivable - Improvements,Vehicles& Equipment 19,181.75 Due from Tax Collector - Total Current Assets $ 1,443,429.22 Total Assets $ 1,443,429.22 Liabilities and Fund Balance Current Liabilities Accounts/Trade Payable $ 2,174.62 Goods Received/Inventory Recv'd 3,068.10 Accrued Wages Payable - Total Liabilities $ 5,242.72 Fund Balance - Fund Balance-unreserved $ 1,146,299.39 Excess Revenue(Expenditures) 291,887.11 Total Fund Balance $ 1,438,186.50 Total Liabilities and Fund Balance $ 1,443,429.22 Agenda Item#7h Page 6 of 15 Pelican Bay Services Municipal Services Taxing Unit Income Statement w/Budget-April 30, 2017 Street Lighting Fund 778-FY 2017 (Unaudited) Annual YTD YTD Budget Budget Actual Variance Operating Revenues: Carryforward $ 1,119,300.00 $ 1,119,300.00 $ 1,119,300.00 $ - Curent Ad Valorem Tax 535,300.00 497,800.00 501,937.12 4,137.12 Transfer from Tax Collector - - 31.21 31.21 Miscellaneous(i.e. Ins. Refunds,surplus,eta - - - - Revenue Reserve(est.5%) (26,900.00) - - - Interest 2,500.00 1,458.33 6,233.59 4,775.26 Total Operating Revenues $ 1,630,200.00 $ 1,618,558.33 $ 1,627,501.92 $ 8,943.59 Operating Expenditures: Street Lighting Administration Payroll Expense $ 75,700.00 $ 50,500.00 $ 45,788.70 $ 4,711.30 Indirect Cost& IT Automation 8,300.00 8,100.00 8,143.75 (43.75) Other Contractural Services 33,700.00 19,700.00 19,849.65 (149.65) Telephone 5,200.00 2,600.00 1,192.67 1,407.33 Postage and Freight 1,500.00 300.00 132.00 168.00 Rent Buildings/Equipment/Storage 14,500.00 9,700.00 9,181.20 518.80 Insurance-General 400.00 300.00 300.00 - Printing, Binding and Copying - - - - Office Supplies General 800.00 400.00 279.90 120.10 Tuition Reimbursement - - - - Other Operating Supplies 1,000.00 - - - Total Street Lighting Admin Operating $ 141,100.00 $ 91,600.00 $ 84,867.87 $ 6,732.13 Street Lighting Field Operations Payroll Expense $ 69,400.00 $ 41,000.00 $ 39,992.59 $ 1,007.41 Enginnering Fees 10,000.00 8,800.00 8,872.00 (72.00) IT Office Automation 300.00 200.00 206.25 (6.25) Emergency Maintenance&Repairs 9,600.00 4,800.00 3,012.34 1,787.66 Other Contractual Services 800.00 400.00 341.42 58.58 Temporary Labor 42,400.00 24,700.00 18,424.02 6,275.98 Cellular Telephone 1,100.00 600.00 729.22 (129.22) Electricity 30,000.00 17,500.00 15,120.26 2,379.74 Insurance-General 1,000.00 750.00 750.00 - Insurance-Auto 1,000.00 750.00 750.00 - Building Maintenace&Repairs 500.00 125.00 35.00 90.00 Page 1 of 2 Agenda Item#7h Page 7 of 15 Fleet Maintenance and Parts 5,400.00 2,700.00 2,047.80 652.20 Fuel and Lubricants 700.00 400.00 237.75 162.25 Other Equipment Repairs/Supplies 500.00 200.00 59.12 140.88 Personal Safety Equipment 800.00 500.00 423.61 76.39 Electrical Contractors* 116,400.00 48,500.00 41,971.93 6,528.07 Light Bulb Ballast 16,800.00 8,400.00 5,771.01 2,628.99 Total Street Lighting Field Operating $ 306,700.00 $ 160,325.00 $ 138,744.32 $ 21,580.68 Total Street Lighting Expenditures $ 447,800.00 $ 251,925.00 $ 223,612.19 $ 28,312.81 Capital Expenditures: Street Lighting Operations Other Machinery/Equipment $ - $ - $ - $ - General Improvements-Admin 1,000.00 - - - Total Capital Expenditures $ 1,000.00 $ - $ - $ - Total Operating Expenditures $ 448,800.00 $ 251,925.00 $ 223,612.19 $ 28,312.81 Non-Operating Expenditures: Tax Collector Fees $ 14,000.00 $ 10,500.00 $ 10,082.97 $ 417.03 Property Appraiser Fees 7,500.00 $ 3,800.00 - 3,800.00 Reserve for Future Construction* 900,000.00 - - - Reserves(2 1/2 mos.for Contingencies) 124,700.00 - - - Reserves for Capital 135,200.00 - - - Total Non-Operating Expenditures $ 1,181,400.00 $ 14,300.00 $ 10,082.97 $ 4,217.03 Total Expenditures $ 1,630,200.00 $ 266,225.00 $ 233,695.16 $ 32,529.84 Net Profit/(Loss) $ - $ 1,352,333.33 $ 1,393,806.76 $ 41,473.43 *BA Transferred$100K to Operating Page 2 of 2 Agenda Item#7h Page 8 of 15 Pelican Bay Services Municipal Services Taxing Unit Balance Sheet-April 30,2017 Capital Projects Fund 322-FY 2017 (Unaudited) Assets Current Assets Cash and Investments $ 1,169,150.00 Interest Receivable _ Improvements,Vehicles& Equipment 2,319,909.26 Due from Tax Collector - Total Current Assets $ 3,489,059.26 Total Assets $ 3,489,059.26 Liabilities and Fund Balance Current Liabilities Accounts/Trade Payable $ Goods Received Inv. Received - Total Liabilities $ _ Fund Balance Fund Balance-unreserved $ 1,291,916.45 Excess Revenues(Expenditures) 2,197,142.81 Total Fund Balance $ 3,489,059.26 Total Liabilities and Fund Balance $ 3,489,059.26 Agenda Item#7h Page 9 of 15 Pelican Bay Services Municipal Services Taxing Unit Income Statement w/Budget-April 30,2017 Capital Projects Fund 322. -FY 2017 (Unaudited) Adopted Amended YTD YTD Budget Budget Budget Actual Variance Operating Revenues: Carry Forward $1,280,442.46 $ 1,280,442.46 $ 1,280,442.46 $ 1,2.80,442.46 $ - Transfer from Fund 109 General - - - - - Miscellaneous - - - - - Special Assessment 428,100.00 428,100.00 389,600.00 401,865.17 12,265.17 Transfer from Tax Collector - - 25.04 25.04 Revenue Reserve (est. 5%) (21,400.00) 01,400.00) - - Interest 5,000.00 5,000.00 2,500.00 6,935.60 4,435.60 Total Operating Revenues $ 1,692,142.46 $1,692,142.46 $ 1,672,542.46 $1,689,268.27 $ 16,725.81 Operating Expenditures: Irrigation & Landscaping Landscape Imp. Project(50066) Engineering Fees $ - $ 42,729.82 $ - $ - $ - Other Contractural Services - 311,282.02 43,579.48 37,339.51 6,239.97 Rent Equipment - 1,900.00 1,900.00 2,645.00 (745.00) Sprinkler System Repairs - - - 2,777.09 (2,777.09) Landscape Materials 175,000.00 232,210.50 92,900.00 75,839.95 17,060.05 Other Operating Supplies - 3,489.25 900.00 791.50 108.50 Sign Restoration Project(50103) Traffic Signs - 36,952.00 - - - Lake Aeration (50108) Improvements 100,000.00 117,522.77 17,600.00 15,307.00 2,293.00 Field Site Improvements(50143) - Improvements 64,100.00 64,100.00 28,845.00 28,612.09 232.91 Beach Renourishment(50126) Other Contractural Services 200,000.00 600,000.00 342,000.00 341,616.11 383.89 Lake Bank Project(51026) Swale&Slope Maintenance 406.17 - - - Engineering Fees 72,736.31 21,818.89 - 21,818.89 Landscape Materials 178.00 - - - Other Contractural Services 75,000.00 56,316.24 - - - Upgrade Irrigation System (51145) - Improvements 116,000.00 135,619.38 27,100.00 24,381.53 2,718.47 Total Project Expenditures $ 730,100.00 $1,675,442.46 $ 576,643.38 $ 529,309.78 $ 47,333.60 Page 1 of 2 Agenda Item#7h Page 10 of 15 Non-Operating Expenditures: Tax Collector Fees $ 10,700.00 $ 10,700.00 $ 9,600,00 $ 8,037.30 $ 1,562.70 Property Appraiser Fees 6,000.00 6,000.00 6,000.00 5,522.04 477.96 Rolled Project Funds 945,342.46 - - - - Total Non-Operating Expenditures: $ 962,042.46 $ 16,700,00 $ 15,600.00 $ 13,559.34 $ 2,040.66 Total Expenditures $1,692,142.46 $1,692,142.46 $ 592,243.38 $ 542,869.12 $ 49,374.26 Net Profit/(Loss) $ - $ - $1,080,299.08 $1,146,399.15 $ 66,100.07 Page 2 of 2 Agenda Item#7h Page 11 of 15 Pelican Bay Services Municipal Services Taxing Unit Balance Sheet-April 30,2017 Clam Bay Fund 320-FY 2017 (Unaudited) Assets Current Assets Cash and Investments $ 178,109.28 Interest Receivable - Improvements,Vehicles& Equipment 234,767.01 Due from Tax Collector - Total Current Assets $ 412,876.29 Total Assets $ 412,876,29 Liabilities and Fund Balance Current Liabilities Accounts/Trade Payable $ 10,976.52 Goods Received/Inventory Recv'd 4,267.50 Accrued Wages Payable - Total Liabilities $ 15,244.02 Fund Balance Fund Balance-unreserved $ 113,012.86 Excess Revenues(Expenditures) 284,619.41 Total Fund Balance $ 397,632.27 Total Liabilities and Fund Balance $ 412,876.29 Agenda Item#7h Page 12 of 15 Pelican Bay Services Municipal Services Taxing Unit Income Statement w/Budget-April 30,2017 Clam Bay Fund 320- FY 2017 (Unaudited) Adopted Amended YTD YTD Budget Budget Budget Actual Variance Operating Revenues: Carry Forward $ 97,579.20 $ 97,579.20 $ 97,579.20 $ 97,579.20 $ - Special Assessment 126,900.00 126,900.00 118,000.00 119,290.50 1,290.50 Transfer from Tax Collector - - 7.44 7.44 Miscellaneous Income - - 46.00 46.00 Revenue Reserve (est. 5%) f6,400.00) (6,400.00) - - - Interest 500.00 500.00 300.00 697.35 397.35 Total Operating Revenues $ 218,579.20 $ 218,579.20 $ 215,879.20 $ 217,620.49 $ 1,741.29 Operating Expenditures: Clam Bay Restoration Engineering Fees $ 55,000.00 $ 76,657.93 $ 46,000.00 $ 41,011.52 $ 4,988.48 Other Contractural Services 13,000.00 19,966.89 $ 15,000.00 13,385.00 1,615.00 Tree Trimming 38,000.00 43,390.00 $ 8,700.00 5,000.00 3,700.00 Other Equipment Repairs 500.00 1,577.77 $ - - - Aerial Photography 7,500.00 25,698.60 $ 7,100.00 6,590.00 510.00 Minor Operating 500.00 9,688.01 $ - - - Other Operating Supplies 2,000.00 $ - - - Total Clam Bay Restoration $ 114,500.00 $ 178,979.20 76,800.00 $ 65,986.52 $ 10,813.48 Clam Bay Ecosystem Engineering Fees $ - $ - $ - $ - $ - Licenses and Permits - - - - Other Contractual Services - - - - - Total Clam Bay Ecosystem $ - $ - $ - $ - $ - Capital Expenditures: Clam Bay Restoration Other Machinery and Equipment $ - $ 11,000.00 $ 1,100.00 $ 1,025.04 $ 74.96 Total Capital Expenditures $ - $ 11,000.00 $ 1,100.00 $ 1,025.04 $ 74.96 Total Operating Expenditures $ 114,500.00 $ 189,979.20 $ 77,900.00 $ 67,011.56 $ 10,888.44 Page 1 of 2 Agenda Item#7h Page 13 of 15 Non-Operating Expenditures: Tax Collector Fees $ 3,800.00 $ 3,800.00 $ 2,660.00 $ 2,385.81 $ 274.19 Property Appraiser Fees 2,700.00 2,700.00 1,755.00 1,639.17 115.83 Rolled Project Funds 75,479.20 - - - - Reserves for Contingencies 22,100.00 22,100.00 - - - Total Non-Operating Expenditures $ 104,079.20 $ 28,600.00 $ 4,415.00 $ 4,024.98 $ 390.02 Total Clam Bay Expenditures $ 218,579.20 $ 218,579,20 $ 82,315.00 $ 71,036.54 $ 11,278.46 Net Profit/(Loss) $ - $ - $ 133,564.20 $ 146,583.95 $ 13,019.75 Page 2 of 2 Agenda Item#7h Page 14 of 15 Pelican Bay Services Municipal Services Taxing Unit Income Statement w/Budget-April 30,2017 Clam Bay Ecosystem Fund 111-FY 2017 (Unaudited) Adopted YTD YTD Budget Budget Actual Variance Operating Revenues: Fund 111 Distribution $ 150,000.00 $ 150,000.00 $ 150,000.00 $ - Total Operating Revenues $ 150,000.00 $ 150,000.00 $ 150,000.00 $ - Operating Expenditures; Clam Bay EcoSystem Engineering Fees $ - $ - $ - $ - Other Contractural Services 150,000.00 $ 64,500.00 61,719.28 2,780.72 Total Clam Bay Dreging $ 150,000.00 $ 64,500.00 $ 61,719.28 $ 2,780.72 Capital Expenditures: Clam Bay Restoration Improvements General $ - $ - $ - $ - Total Capital Expenditures $ - $ - $ - $ - Total Clam Bay Operating Expenditures $ 150,000.00 $ 64,500.00 $ 61,719.28 $ 2,780.72 Net Profit/(Loss) $ - $ 85,500.00 $ 88,280.72 $ 2,780.72 Agenda Item#7h Page 15 of 15 Pelican Bay Services Municipal Services Taxing Unit Income Statement w/Budget-April 30, 2017 Clam Pass Dredging Fund 195/88032.1-FY 2017 (Unaudited) Adopted Amended YTD YTD Budget Budget Budget Actual Variance Operating Revenues: Fund 195 Distribution $ $ - $ - $ - $ Total Operating Revenues $ - $ - $ - $ - Operating Expenditures: Clam Pass Dredging(88032) Engineering Fees $ 20,000.00 $ 20,000.00 $ 11,000.00 $ 10,417.25 $ 582.75 General Improvements - - - - - Total Clam Pass Dredging $ 20,000.00 $ 20,000.00 $ 11,000.00 $ 10,417.25 $ 582.75 Pelican Bay Beach(90070) Improvements General $1,250,000.00 $ 1,293,029.27 $ - $ - $ - Total Capital Expenditures $ 1,250,000.00 $ 1,293,029.27 $ - $ - $ - Total Clam Bay Expenditures $ 1,270,000.00 $ 1,313,029.27 $ 11,000.00 $ 10,417.25 $ 582.75 Agenda Item#8a Page 1 of 1 Clam Bay Update-May 2017 Mangrove die-off. Tim Hall's February report estimated the mangrove die-off at about 8.7 acres, down from 11.66 acres in November. He reported evidence of red mangrove seedling recruitment, replacing dead or dying white mangroves, in the die-off areas. Earth Tech did on- the-ground monitoring of the 21 mangrove plots in March. Seven of the eight plots established last fall in the die-off areas were found to be stable or improving with only one showing minimal decline. Earth Tech also found some recruitment of red mangroves. The Clam Bay Committee requested a THA aerial exhibit and report of the die-off area in late June/early July to compare the estimated die-off acreage to that noted in February's report. Earth Tech will conduct on-the-ground monitoring of the 21 mangrove plots in September. Quarterly data from the three water level loggers in Clam Bay show that the water levels in Upper Clam Bay that remained high last fall have receded to more normal levels which is another positive sign. Hand-dug channel maintenance. Earth Tech took before and after photos of the hand-dug channel maintenance done by J.A. Aquatics this spring under a $37,600 contract. These photos will help develop a list of target areas for the maintenance work in 2018. Water Quality. In February all copper samples in Clam Bay met the FDEP standard. Since November, only one of 36 copper results has exceeded the FDEP standard. Dave Trecker reported at the April Clam Bay Committee meeting that total phosphorous results from November to January look very good. Dr. Tomasko's quarterly report for November, December, and January WQ results is expected by June 8. Manatee Protection Zone. FWC commissioners did not support designating Outer Clam Bay a Manatee Protection Zone with slow speed at the meeting on April 20, 2017. The Pelican Bay Foundation will file a request for an administrative hearing to appeal this decision. Prepared by Susan O'Brien April 27, 2017 Agenda Item#8b Page 1 of 2 LANDSCAPE & SAFETY COMMITTEE REPORT FOR THE PBSD BOARD MEETING - - MAY 3, 2017 The Landscape & Safety Committee met on April 18, 2017 at the Pelican Bay Community Center at 10:15 AM. The following items were discussed and/or acted upon: 1 . Sgt. Thad Rhodes and Cpl. Tom Folden of the CCSO were in attendance and reported that there is an uptick in burglaries in high end communities (especially in single family homes) during the hours of 7-11 :30 PM. Sgt. Rhodes went over preventive measures home- owners can do to lessen the threat: (1) lock all doors and sliders (2) use security systems and alarms when leaving home (3) "see it - say it" : call the non-emergency sheriff's number if you see anything suspicious (252-9300) (4) keep lights on (landscape accent; interior; security) The CCSO is stepping up the use of every asset available to prevent break-ins. 2. Marion Bolick, Operations Manager, reported that there is just about enough PBSD-made mulch to lay down on all secondary road areas. 3. The process to secure the painting of the water tank on the operations site is ongoing. The color must, however, be a dark green or of such a color as to camouflage the tank as best as possible. 4. Neil Dorrill, PBSD Administrator, reported that staff is exploring a flushing system with the county to alleviate particulate debris in the non-potable water supply. *5. A final version of the Landscape Management Plan was approved unanimously for full board approval. This will give our landscape supervisors and workers clear direction as to what the PBSD and community expect our landscaping to look like. 6. Resident requests to plant trees between the sidewalk and Pelican Agenda Item#8b Page 2 of 2 Bay Blvd. in front of the Crown Colony property from Marker 36 to Gulf Park Drive were heard and discussed. The consensus of the committee was that we want to hear from the Crown Colony Village Association but also that we are not opposed to planting trees. The type, exact number, and priority of the project will be discussed at a later date. Staff will advise. The next meeting of the L&S Cte. will be on May 16, 2017 at 10:15 in the Pelican Bay Community Center. Submitted by: Joe Chicurel, Chairman L&S Cte. Agenda Item#8b-i Page 1 of 7 VIF % Pelican Bay f Services Division Landscape Management Plan Approved Horticultural Species Where possible, landscape plantings in areas managed by the PBSD shall be selected from the following materials: Hedge Viburnum Suspensum Viburnum Odoratissimum Viburnum Awabuki Green Island Ficus Arboricola Podocarpus Silver Buttonwood Coco Plumb Firebush Seagrape Ground Cover Coral Creeper Variegated Flax Asiatic Jasmine Dwarf Carissa Oyster Purple Queen Ornamental Peanut Mini Sunflower Agapanthus Artillery Fern Wart Fern Trees Gumbo Limbo Black Olive Shady Lady Tabebulia Magnolia Poinciana Live Oak African Tulip Green Buttonwood Palms Royal Foxtail Christmas King Alexander Pygmy Date Palm Spindle Bismark Thatch Agenda Item#8b-i Page 2 of 7 Bushes / Other Croton Ixora Firecracker Fern Blue Rug Juniper Gardenia Hibiscus Dracaena Ligustrum Guava Philodendron Bougainvillea Foxtail Fern Asparagus Fern Variegated Ginger Coingo Xanadu Clusia Dwarf Clusia Panpanus Sunrise Red Copperlief Song of India Variegated Agave Flowers Penta Begonia Impatiens Geraniums Appearance Objectives Turf Grass should be considered the principal building block of the landscape scheme. Where possible, turf should always be placed as a boundary between roadway and planting beds to retain mulch and provide a medium for crisp edging. Minimum turf width should be 12" to prevent edge drying. Underlying soil should be graded to eliminate mounding and subsequent mower scalping. Depressions should be eliminated to prevent mower dipping. Turf areas should be monitored continuously to identify and treat any weed infestation, pest infestation, irrigation deficiency or weed bloom. In cases where the turf is clearly compromised, replacement should be made promptly. Areas where insufficient sun exposure prevents turf from thriving should be reconfigured with plant material and/or mulch beds. Hedges and Plantings Hedge rows should be trimmed with level tops and plumb vertical walls. Where adjacent to roadways, driveways or sidewalks, the hedge wall should follow the corresponding hardscape, without overhang. Hedge members with voids in foliage or outsized branch structure should be replaced. In cases where the replacement of a single hedge member would produce Agenda Item#8b-i Page 6 of 7 Mulch placement shall be confined to the appropriate bed and not allowed to invade adjacent turf areas or spill over hardscape or roadways. Mulch beds shall be maintained free of weeds and shall be mechanically detailed with sufficient regularity to remain free of debris, horticultural spoil, rocks which have surfaced, etc. Mulch material shall be Long Leaf Pine needle straw, or such alternate material as may be approved from time to time by PBSD management. Fertilization/Weed Control/Pest Control Turf areas shall be fertilized two-three (2-3) times per year, using premium, slow release, granular fertilizer. Exact chemical composition shall be managed from application to application to provide needed nutrients for health and thriving root structure. General guidance would suggest 9-0-15 (13-3-13 alternate) for spring/fall applications and 6-0-15 for summer applications. Fertilizer rates should be consistent with label instructions or with guidelines in Florida Administrative Code 5E- 1.003. Leaving fertilizer on impervious surfaces or on lake banks should be avoided. Shrubs and trees shall be fertilized two-three (2-3) times per year (8-10-10 for shrubs, 13-3-13 for palms and trees). Additional treatments with tailored fertilizer compositions shall be applied as needed to alleviate localized deficiencies and/or distress. Turf areas shall be treated at least four (4) times per year with a pre-emergent weed control product. A written application schedule shall be maintained to insure that no treatment is delayed or missed altogether. Additional spray treatment(s) shall be applied as required to maintain the neighborhood in an essentially "weed free" condition. In cases of turf invasion by undesirable weeds and/or grasses, the affected area(s) shall either be mechanically cleared of the invading specie or entire turf sections shall be chemically starved, removed, and resodded. All trees up to fourteen feet (14'), shrubs, and turf shall be treated as needed to prevent and/or control any pest infestations and or fungus which might have a deleterious effect on the horticultural integrity of species. Irrigation The irrigation system shall be completely inspected at least once per month by personnel trained in irrigation system management. Additional localized inspections shall be made routinely when over/ under watering conditions are suspected. No turf "hot spots" should be allowed to form. Any deficiencies observed shall be promptly corrected. Inspections shall confirm that: • All piping remains leak free. • All heads are functioning, free of clogging, properly positioned and discharging in the correct direction. Agenda Item#8b-i Page 7 of 7 • All timer clocks are set with the correct times and cycle frequency, are fitted with a functioning rain sensor and are otherwise performing properly. During times of water restrictions imposed by Collier County, clocks shall be set in compliance with prevailing regulations. • All solenoid valves are opening and shutting properly, allowing proper flow volumes. Solenoid enclosures shall be in good repair, level and of correct height to prevent mower "dipping". Street Lights, Signs and Utility Monuments Street lights shall be maintained in vertically plumb condition and fitted with working bulbs / ballasts. Adjacent trees shall be trimmed to allow satisfactory light dispersion. Signs shall be properly secured to appropriately sized footings. Any listing of signs shall be promptly corrected. Remediation of sign finishes and vinyl shall be performed with sufficient regularity to insure that no such monument presents in an unsightly condition. Turf shall be mechanically or chemically distanced from signs, so as to avoid damage from string edgers. Utility marker poles ("buried cable", "sewer main", etc) and/or utility pedestals shall be maintained in reasonable condition. Poles shall be cut to approximately 18" where possible. Pedestal and utility cabinet paint finishes shall be maintained to prevent rusting or unsightly appearance. Monuments shall be maintained in a vertically plumb condition. Deterioration which cannot be remedied with topical efforts shall be shielded from view through placement of horticultural elements. , ., ',-4-,,,...-. 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