Backup Documents 05/09/2017 Item #16E2 "Ar --
ORIGINAL DOCUMENTS CHECKLIST & ROUTING SLIP
TO ACCOMPANY ALL ORIGINAL DOCUMENTS SENT TO
THE BOARD OF COUNTY COMMISSIONERS OFFICE FOR SIGNATURE
Print on pink paper. Attach to original document. The completed routing slip and original documents are to be forwarded to the County Attorney Office
at the time the item is placed on the agenda. All completed routing slips and original documents must be received in the County Attorney Office no later
than Monday preceding the Board meeting.
**NEW** ROUTING SLIP
Complete routing lines#1 through#2 as appropriate for additional signatures,dates,and/or information needed. If the document is already complete with the
exception of the Chairman's signature,draw a line through routing lines#1 through#2,complete the checklist,and forward to the County Attorney Office.
Route to Addressee(s) (List in routing order) Office Initials Datet
1. County Attorney Office County Attorney Office 519' \\7
2. BCC Office Board of County �'b
Commissioners 'STI VS5\<.-1\
3. Minutes and Records Clerk of Court's Office S15//1
-19 // 31
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PRIMARY CONTACT INFORMATION
Normally the primary contact is the person who created/ pared the Executive Summary. Primary contact information is needed in the event one of the addressees
above,may need to contact staff for additional or missin information.
Name of Primary Staff Bendisa Marku Phone Number 239-252-8440
Contact/ Department
Agenda Date Item was May 9,2017 Agenda Item Number �a
Approved by the BCC
Type of Document Driver's Education Number of Original
Attached Documents Attached ,
PO number or account
number if document is 1111/
to be recorded
INSTRUCTIONS & CHECKLIST
Initial the Yes column or mark"N/A"in the Not Applicable column,wh' • ' s es N/A(Not
appropriate. S DV444 Initial) Applicable)
1. Does the document require the chairman's original signature? 0'. ' e. Yes
2. Does the document need to be sent to another agency for additional signatures? If yes, R, � N/A*
provide the Contact Information(Name;Agency;Address;Phone)on an attached sheet. `\CJ.
3. Original document has been signed/initialed for legal sufficiency. (All documents to be Yes
signed by the Chairman,with the exception of most letters,must be reviewed and signed
by the Office of the County Attorney.
4. All handwritten strike-through and revisions have been initialed by the County Attorney's N/A
Office and all other parties except the BCC Chairman and the Clerk to the Board
5. The Chairman's signature line date has been entered as the date of BCC approval of the Yes
document or the final negotiated contract date whichever is applicable.
6. "Sign here"tabs are placed on the appropriate pages indicating where the Chairman's Yes
signature and initials are required.
7. In most cases(some contracts are an exception),the original document and this routing slip Yes
should be provided to the County Attorney Office at the time the item is input into SIRE.
Some documents are time sensitive and require forwarding to Tallahassee within a certain
time frame or the BCC's actions are nullified. Be aware of your deadlines! _
8. The document was approved by the BCC on date above and all changes made during Yes N/A is not
the meeting have been incorporated in the attached document. The County an option for
Attorney's Office has reviewed the changes,if applicable. this line.
9. Initials of attorney verifying that the attached document is the version approved by the Y�. .m_, /A is not
BCC,all changes directed by the BCC have been made,and the document is ready for the ption
Chairman's signature. 11%10 the line:
* CRA Staff will transmit request to DEO
I:Forms/County Forms/BCC Forms/Original Documents Routing Slip WWS Original 9.03.04,Revised 1.26.05,Revised 2.24.05;Revised 11/30/12
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MEMORANDUM
Date: May 10, 2017
To: Bendisa Marku, Sr. Operations Analyst
Administrative Services Department
From: Teresa Cannon, Deputy Clerk
Minutes & Records Department
Re: Amendment No. 12 to Driver's Grant Agreement w/School Board
Attached is a copy of the item referenced above, (Item #16E2) approved by the Board
of County Commissioners on Tuesday, May 9, 2017.
The Minutes and Record's Department has kept the original of the agreement as part
of the Board's Official Record.
If you have any questions, please feel free to call me at 252-8411.
Thank you.
Attachment
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AMENDMENT NO. 12
TO AGREEMENT BETWEEN COLLIER COUNTY
AND DISTRICT SCHOOL BOARD OF COLLIER COUNTY
FOR DRIVER EDUCATION GRANT
This AMENDMENT NO. 12, entered into this 94h day of \--An, 2017 to that
Agreement dated July 21, 2005 between Collier County, a political subdivision of the State of
Florida, located at 3299 Tamiami Trail E., Naples, Florida 34112, ("COUNTY") and the District
School Board of Collier County,located at 5775 Osceola Trail,Naples,Florida 34109,("SCHOOL
BOARD)."
WHEREAS, the Agreement specifies that it can be extended for consecutive years with
reference to each new project as identified in the Application Form for the respective fiscal year,
with program changes reflected in the respective Amendment to the Agreement; and
WHEREAS, renewal of the Agreement must be approved by the Board of County
Commissioners and the School Board; and
WHEREAS,the SCHOOL BOARD has responded as the sole applicant to the 2017/2018
Driver Education Grant Program Request for Proposals that were sent to the District School Board
and all non-public high schools listed in the Driver Education Grant Program; and
WHEREAS, the SCHOOL BOARD agreed in Amendment No. 11 to this agreement to
fully spend $75,000 remaining from the 2016/2017 Driver Education Grant Program during the
2016/2017 Grant Program year and has done so and provided a report outlining the use of these
funds; and
WHEREAS,the SCHOOL BOARD continues to expend funds from the 2016/2017 Driver
Education Grant Program that has an end date of June 30, 2017, and the SCHOOOL BOARD has
not yet submitted its final report for this fiscal year,but has submitted the required"interim project
synopsis"which synopsis is determined to be sufficient by COLLIER COUNTY; and
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WHEREAS, this Amendment Number 12 is consistent with the requirements of the
Agreement, Ordinances 2003-39 and 2007-39 and the requirements of the Driver Education Grant
Program.
NOW, THEREFORE,the Parties agree as follows:
L AVAILABILITY OF FUNDING
Total funding available in the Driver Education Trust Fund, as of February 1, 2017, was
$117,118.00(Funds). Additional surcharges continue to be collected and will be available for the
2018 Driver Education Grant Program cycle.
II. USE OF FUNDS
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The SCHOOL BOARD has requested $117,118.00 of the available funding and agrees that: (1)
the SCHOOL BOARD will use the $117,118.00 solely for eligible direct education expenses,
which includes purchase of goods and services including driver education course materials,
vehicles to be used exclusively for driver education programs, driver simulators, and salaries of
driver education instructors; (2) the SCHOOL BOARD will not use the Funds for administrative
expenses;and(3)the SCHOOL BOARD will not use the Funds to supplant already existing funds;
(4) the SCHOOL BOARD will ensure that a minimum of 30 percent (30%) of a student's time in
the program is spent doing behind-the-wheel training; and(5)the SCHOOL BOARD will comply
with all additional Ordinance terms and requirements concerning the use of funds.
III. PROJECT
The SCHOOL BOARD agrees that it will only implement the project as represented in its
Application Form (Application), attached as Exhibit A, and as permitted by the Driver Education
Grant Program, attached as Exhibit B. The project will provide additional driver education
teachers, para professionals, supplies, equipment, fuel/maintenance to fund the summer school
program.
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IV. CARRYFORWARD FUNDING
The SCHOOL BOARD fiscal year,budget year for grants and summer school schedule will result
in carry forward for each year of this program as currently implemented. There will be a carry
forward from 2016/2017 of$72,000.
Although the Grant Program guidelines imply that monies disbursed, but not spent at the end of
the respective project's time frame, are to be returned to the Trust Fund for disbursement the next
following project year, the applicant is the same applicant as in the past, as was determined by
Amendment No 01, COLLIER COUNTY deems it to be inefficient to return the unexpended
2016/2017 funds, and those funds should be carried forward into the 2017/2018 project. The final
2016/2017 report that will be presented to the County following the end of the 2016/2017 project
time will indicate the exact monetary amount of 2016/2017 funds carried forward into the
2017/2018 project. Use of the unexpended 2016/2017 funding shall be included in the SCHOOL
BOARD'S Final 2016/2017 Report that will be presented to the Board of County Commissioners
following the end of that project time period.
V. PROJECT TIME FRAME
The SCHOOL BOARD has represented in its Application that the project will begin on July 1,
2017 and will end no later than June 30, 2018.
VI. ORIGINAL AGREEMENT IS NOT AMENDED EXCEPT AS EXPRESSLY
SPECIFIED IN THIS AMENDMENT NUMBER TEN.
All other aspects of the Agreement remain unchanged except to the extent expressly amended by
this Amendment Number 12.
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DISTRICT SCHOOL BOARD OF COLLIER DISTRICT SCHOOL BOARD OF COLLIER
COUNTY, FLORIDA COUNTY, FLORIDA
By: \:‘,
' By: _ / Zc �
J ATHAN FISHBANE,Attorney J: MELA PATTON, Superintendent
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ATTEST: BOA' i �"MINTY COMMISSIONERS
DWI SIT E: BRO ,CLERK OF COAIRW COUNTY, FL• ' I 1 A
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Attest as#orC.�amn a Irle sty Clerk Penny T./, Chairm.
signature' my
Approval for fora legality:
JennBeC 1p io §)
Assistant County Attorney co \-
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Application Form-Collier County Driver Education Grant Program Ry
COLLIER COUNTY DRIVER EDUCATION GRANT PROGRAM
Application Form EXHIBIT
Deadline March 31
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GENERAL INFORMATION FOR SCHOOL YEAR 2017-2018 Page of�.��...
Applicant Name: District School Board of Collier County
Address: 5775 Osceola Trail Naples, FL 34109
Phone Number: 239.377.3370
Contact Person: Tracy Bowen
Contact Phone Number, including extension (if different from above): cell 239-207-4545
Email Address: bowentr@collierschools.com
Type of High School (check one): x Public High School Non-Public High School
BACKGROUND INFORMATION
1. List participating high school(s), address,phone number and campus contact information(if different than above).
Barron Collier High School-5600 Cougar Drive-239.377.1200-Principal/Jose Hernandez
Golden Gate High School-2925 Titan Way-239.377.1600-Principal/Tobin Walcott
Gulf Coast High School-7878 Shark Way-239.377.1400-Principal/Joe Mikulski
Immokalee High School—701 Immokalee Drive-239.377.1800-Principal/Ken Fairbanks(will be retiring end of May)
Lely High School-1 Lely High School Blvd. -239.377.2000-Principal/Ryan Nemeth
Naples High School—1100 Golden Eagle Circle-239.377.2200-Principal/Kevin Saba
Palmetto Ridge High School, 2925 Titan Way-239.377.2400-Principal/Jon Bremseth
2. Brief project description. (Provide more detailed description on following pages).
District School Board of Collier County uses the Slosberg Grant Funding for:
• Summer School Driver Education Program available to public, homeschool and private school students in Collier County
• Guest Teachers to assist for students to receive the required minimum of 30%of behind the wheel training with the Driver
Education instructor.
• Equipment, maintenance and fuel for the vehicles for the year-round Driver Education Program.
• Maintenance and replacement of aging simulators and vehicles used to support the 30%behind the wheel requirement.
3.Approximate number of students eligible for driver education. 11,000
4.Approximate percentage of time each student receives behind-the-wheel training. At least 30%minimum
(By statute, each student must receive a minimum of 30%of behind-the-wheel training.)
5. Approximate number of students to benefit from the project. 1,000
6. Anticipated project start and end dates. Start:July 1, 2017 End:June 30, 2018
7. Total funds requested. $117,118 (the total available funds for5Y2017-18)plus rollover funds of$72,000
8. Total number of high school students(grades 9-12)on September ls`of previous year. 13,250
I hereby certify that all funds received will be used exclusively to fund the direct education expenses of driver education programs as
defined in the Program De •ription, will support a program that requires a minimum of 30%of a student's time as behind-the-wheel
training an' ill not :nt normally budgeted funds for driver education.
u•uthorized Hi'h Tod :istrict Official
A.
Date
Submit one signed original and two copies to Collier County Grants Coordinator,Administrative Services, Bldg. D., 3299 Tamiami
Trail East,Suite 602,Naples, Florida 34112;Re:Driver Education Grant Program Page 1 of 3
Application Form-Collier County Driver Education Grant Program
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CURRENT DRIVER EDUCATION PROGRAM DESCRIPTION
Describe the existing driver education program. If none exists, indicate such and explain why.
The Driver Education Program exists in all traditional Collier County Public High Schools as a credited elective during the school day..
At each school, a certified Driver Education teacher is responsible for the instruction of the class. The teacher, during the school
year, will have a guest teacher assigned to monitor students using driving simulation tools and completing teacher/instructor
assigned classwork. This enables the teacher to support small groups of students in meeting the required 30%behind-the-wheel
driving requirement. Golden Gate High School has received 6 new simulators. Alternate simulation systems are being researched
during the school year to supplement at another school for next school year. The program consists of the following components:
behind the wheel road experience,range simulation practice and classroom instruction. The goal of the program is to safely prepare
novice drivers to achieve the National Driver Education Standards. Our teachers serve as third-party testers for the State Department
of Motor Vehicles (SDMV). Driver Education teachers can issue written test and road test waivers to their students upon
demonstration of documented competencies established by the SDMV. This process has moved to 100% online testing through
Driver Education Licensing Assistance Program (DELAP). The project includes providing a free summer school driver education
program for public, private and homeschool students, legally residing in Collier County, as per the Slosberg legislation. In addition,
the funds will be used for new equipment/vehicles, paraprofessionals,teacher training, supplies and fuel, maintenance and repairs
for vehicles used in the regular school year and summer school programs.
PREVIOUS PROGRAM YEAR SYNOPSIS
Iffunding was received in the prior year, describe how the funding was used and any deviations from the original project
as submitted in the application, including any budget deviations.
The funding was used for 2016-17 school year programming to provide: 5 guest teachers, equipment, maintenance and fuel for
vehicles,maintenance contracts and repairs for simulators and supplies for the program.The salary expenses for six Summer Driver
Education Program instructors, and two paraprofessionals, vehicle equipment,fuel, repairs and maintenance were all projected in
the program budget.There is a maintenance contract for the classroom training simulators located at 5 schools. We negotiated a
new contract for simulator maintenance to reflect the reduction in funding.Vehicle purchase was put on hold and focus shifted to
locating and purchasing new, more modern and updated simulation systems for students. Replacement of simulators at Golden
Gate High School (6 units) were completed last May. Summer school includes a full day parent and student small group sessions
featuring presentations from Mothers Against Drunk Driving(MADD),Drug Free Collier,Collier County Sheriff's Office,Lee Memorial
Hospital Trauma Center, and local and national speakers to enhance parent involvement and understanding of current trends
related to teenage drivers. An increase in expenses has occurred and expected as vehicles continue to age.No significant deviations
from project budget for last year,funds are being saved for replacement of simulators and vehicles.
PROPOSED PROGRAM/PROJECT
Describe the proposed program or project. Ensure all project components are identified in the budget and budget narrative
on the following page.
Driver Education project includes a summer school session for Driver Education at 2 locations.7 instructors and 2 para-professionals
will staff the summer program. Funding will be used to pay teachers at their hourly rate. Average hourly rate is $43 per hour of
instruction,an average of 32 hours per teacher and a benefits amount of 15.57%equals approximately$17,000.
Funding will also be used to purchase consumable supplies,simulator equipment,fuel,maintenance and repairs of the vehicles. All
vehicles have exceeded 10 years of use and we anticipate additional repair and maintenance expenses.
Funding is needed to continue the existing school-based Driver Education program to provide guest teachers in each classroom to
allow the Driver Education instructor to guide behind-the-wheel vehicle experience for small groups of students 3-4 days per week.
Annual teacher salaries and benefits are paid through District funds.
The proposed budget includes replacing 3-6 simulators at one school next year. The goal is to save funds needed to replace
simulators and possibly vehicles as repairs exceed budgeted amounts. Overall replacing 6 simulators at each school and 2 behind
the wheel vehicles within 5-7 years is our goal.
With the near $45,000 reduction in available funds for this past year, and the additional $13,000 reduction this year in available
grant funds, it is necessary to carry-over funds from current fiscal year to balance out needed funding for large purchases such as
simulators and vehicles. Adjustments in summer school participation for this grant year may need to take place based on necessary
expenditures during school year. We request a rollover of funds of approximately$72,000 be held in 179975 account for use with
next cycle funding due to the extreme reduction in available funds so large purchases such as a school set of simulators or vehicle
replacements can be made as needed in the program.
Submit one signed original and two copies to Collier County Grants Coordinator,Administrative Services, Bldg. D., 3299 Tamiami
Trail East,Suite 602,Naples,Florida 34112;Re:Driver Education Grant Program Page 2 of 3
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Application Form-Collier County Driver Education Grant Program
PROGRAM/PROJECT BUDGET 6
List all budget items and their associated cost, including, but not limited to:personnel (salary,fringe), contract services,
materials and supplies, equipment, etc. Note:All funds must be used exclusively to fund direct expenses of driver education
programs. Direct driver education expenses are defined as those that directly improve the level of skill, responsibility, and
capability of students to become better drivers. Eligible direct education expenses include the purchase of goods and
services, including, but not limited to, driver education course materials, vehicles exclusively used for driver education
programs, driver simulators, and salaries of driver education instructors.Administrative expenses to support the underlying
driver education program and other items solely to support the instructor or classroom are not eligible for grant funding.
Budget Item Associated Cost
Guest Teacher Support Expenses—Substitute Coverage-Salary and Benefits(I/A) $40,000
Maintenance Contracts/Repairs for Simulator $11,000
6 New Simulators—per school per year $25,000
Oil Changes $500
Fuel $3,000
Repair Parts/Maintenance/Replacements $7,000
Summer School $18,000
Contingency Fund—Unforeseen Expenses/Accident/Benefits Inc., etc. $1,000
Rollover Funds from 179975 $72,000
New funds for 189975 117,118
TOTAL AVAILABLE FOR SY 2017-18 $189,118
BUDGET NARRATIVE
The budget narrative should justify the direct costs associated with the program/project as identified in the budget listed
above, including the necessity, reasonableness, and eligibility of all costs proposed in the above budget. Each item listed
above in the Program/Project Budget should be listed below with calculations and justification provided.
Seven Driver Education Teachers for Summer Program
Driver Education is recognized as critical component in the safety of our young drivers. However,students in advanced classes,course remediation
due to State assessment scores,specialized programs,and/or students enrolled in private/home school may not have the opportunity to include
Driver Education in their schedule due to the rigor of their coursework. The 30 hour abbreviated summer program gives students the opportunity
to receive Driver Education.Motor vehicle crashes are the number one cause of death for adolescents age 16-19. This program will offer
approximately 160 students the needed skills to be safer drivers,and provide parents with the communication and skills helpful to support their
children with current driving laws and driving trends.
Guest Teachers at each High School
Guest Teachers are needed during the school year to assist the teachers in providing the minimum of 30%behind-the-wheel requirement.Sharing
Guest Teachers at each school 3-4 days per week allows us to stay within the budget and to provide more Driver Education and behind the wheel
support to more students in our district while being fiscally responsible. This process has also been valuable in providing developing professionals
experience and practice at various schools to assist them in acquiring permanent teaching assignments.
Equipment/Fuel/Oil/Maintenance
In order to provide a quality program, the district must provide the behind the wheel component of the course. This requires fuel, vehicle
maintenance and equipment repairs to the Driver Education vehicles. All of our vehicles are at least 10 years old and additional repairs and
maintenance is necessary.This area of the budget needs to be most flexible because it is difficult to anticipate the repairs or accidents that might
occur.
Maintenance/Repairs for Simulators
There are 3 different simulator systems in the classrooms. Most simulators are over 12 years of age. Maintenance services for simulators as well
as the progression to replace them with more modern technology will be paid from this funding to further support 30%BTW experiences with 3-6
simulators per school year as funding is available.
New Equipment/Vehicles
To comply with the new Division of Motor Vehicles third party tester contract,each school site must have an established and approved road test
course. DELAP has required all testing be established through digital platforms beginning June 30th,2016 We have complied with all online
requirements and continue to offer driver permitting testing and driver licensing testing.We will also continue to monitor equipment and vehicles
for replacement needs.
*We request a rollover of funds of approximately$72,000 be held in project 179975 for use with next cycle funding due to the extreme
reduction in grant funding,so large purchases such as school set of simulators or vehicle replacements can be made as needed in the program.
Submit one signed original and two copies to Collier County Grants Coordinator,Administrative Services,Bldg.D., 3299 Tamiami
Trail East,Suite 602,Naples, Florida 34112;Re:Driver Education Grant Program Page 3 of 3
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EXHIBIT
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COLLIER COUNTY DRIVER EDUCATION GRANT PROGRAM Li
GENERAL PROVISIONS
Collier County has created the Collier County Drivers Education Grant Program under the authority of
Section 318.125 of the Florida Statutes,entitles"The Dori Slosberg Driver Education Safety Act,"This act
allows the Board of County Commissioners to enact an ordinance authorizing the Clerk of Courts to
collect a five dollar ($5.00) surcharge on all moving and non-moving civil traffic infractions, except
infractions related to parking of vehicles, filed in County Court to fund the direct education expenses of
driver education programs in both public and non-public high schools.
The Board of County Commissioners of Collier County, Florida has deemed it appropriate and in the best
interest of the public health, safety and welfare to adopt Ordinance No. 2007-39 to collect this
surcharge to supplement driver education funding and, as such, to create a grant program to manage
and disburse the funds appropriately. Funds collected are deposited into Fund 173 Driver Education, a
special trust fund established specifically for these funds. The County Manager, or designee, will
request regular reports of these funds from the Clerk of Courts.
By February 1 of each year, the County Manager, or designee, will mail a letter to the School District
contact and to each non-public high school indicating the provisions of the grant program and indicating
an approximate funding level for that year.
USE OF FUNDS
All funds collected will be used exclusively to fund the direct expenses of driver education programs in
both public and non-public high schools in Collier County. Direct driver education expenses are defined
as those that directly improve the level of skill, responsibility and capability of students to become
better drivers. Eligible direct education expenses include the purchase of goods and services, including,
but not limited to, driver education course materials, vehicles exclusively used for driver education
programs, driver simulators, and salaries of driver education instructors. Administrative expenses to
support the underlying driver education program and other items solely to support the instructor or
classroom are not eligible for grant funding. Furthermore, based on the legislative intent of section
318.1215 of the Florida Statutes, Collier County may lawfully disburse funds to a new driver education
program as long as the funds are used for the direct expenses of the new program and there is no
supplanting of already existing funds. Each program will also be required to verify that a minimum of 30
percent (30%) of a student's time in the program is spent doing behind-the-wheel training.
Funds will be apportioned based on the total number of high school students (grades 9-12) enrolled as
of September 1 of the previous year.
The application period will be March 1 — March 31 of the following year with funding based on
collections through February 1 of each year. Each applicant will be required to report on the application
the number of eligible students as of September 1 of the previous year.
The apportionment of funds will be adjusted annually based on the number of students reported on
each application, or in the case that no applications are submitted, by the County Manager, or designee,
every three (3)years to reflect changes in number of eligible students due to growth and other changes
affecting high school populations.
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Example:
High School #of eligible 9-12 grade Funding Funding per
Students as of 9/1/03 Available High School
$100,000
School Board 500 $90,909
Non-Public High Schools 50 $ 9,091
NOTIFICATION PROCESS
By February 1 of each year, the County Manager, or designee, will mail a letter to the School District
contact and each non-public high school providing notification of the grant program provisions, deadline
for applications and an estimated funding level for that year. The following contact information will be
used and may be amended as new non-public high schools are formed or as contact information
changes:
District School Board of Collier County Seacrest County Day School
Tracy Bowen Driver education Coordinator Erin Duffy,Head of Upper Schools
5775 Osceola Trail 7100 Davis Blvd,
Naples, Florida 34109 Naples,Florida 34104
Community School of Naples Seagate Christian Schools
Gene Rochette,Dean of Students Glenn Wiggins, Principal
13275 Livingston Road 1010 Whippoorwill Lane
Naples,Florida 34109 Naples,Florida 34105
First Baptist Academy Saint John Neumann High School
Cindy Murphy,High School Ministry Assistant Sister Patricia Roche
3000 Orange Blossom Drive 3000 53rd Street Southwest
Naples,Florida 34109 Naples,Flordia 34116
Marco Island Academy Mason Classical Academy
Ms Melissa Scott David Hull
2255 San Marco Road 3073 S Horseshoe Drive
Marco island,Florida 34145 Suite 104
Naples,Florida 34104
SUBMITTAL PROCESS
The application cycle will be open from March 1—March 31 of each year. All applicants must submit an
application for funding, using the application form provided, signed by the authorized official such as the
school principal for private schools or the superintendent of schools for the District School Board of
Collier County. Application will include:
1)Applicant name and contact information,
2) Names and addresses of high schools to benefit,
3) Name, phone number, email and mailing address of contact person,
4) Current program description, including total cost of current program,
5) Intended use of funds/project description,
6) Number of eligible students,
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7) Expected time frame for project,
8) Budget for proposed project,and
9) Certifications (funding direct costs only, non-supplanting requirements, 30%of student's time
as behind-the-wheel training).
PROJECT REPORTING
If an applicant received previous funding, proposals must provide a brief synopsis of the project or
program funded in the previous year. Note: this synopsis is in addition to the final report that must be
submitted within 90 days of completion of each project.
All applications must be received on or before March 31 of each year at the following address:
Administrative Services Department Head
Len Golden Price
3299 Tamiami Trail East
Suite 602
Naples, Florida 34112
EVALUATION PROCESS
Upon receipt of each proposal, the County manager, or designee, will review the applications to ensure
completeness and eligibility. The County Manager, or designee, may work with the designated contact
to obtain additional information or clarification as necessary in the approval process.
APPROVAL AND AWARD PROCESS
Following the review of each proposal, the County Manager, or designee, will coordinate with the
project contact and the County Attorney's office to prepare a contractual agreement for each project.
Each contractual agreement will then require approval by the Board of County Commissioners. Each
agreement will acknowledge that funds received will only be used for direct educational expenses for
driver education programs, will not supplant existing funding sources and will support 30% of each
student's time in behind-the-wheel training. Each agreement will also stipulate that a final report of
expenditures and project outcomes be submitted within 90 days of the end of the project or termination
of the grant period (whichever comes first). Agreement will also contain provisions for the County to
have the right to audit the paperwork and project.
DISBURSEMENT OF FUNDS
Funds will be disbursed within 45 days following Board of County Commissioners approval of the
contractual agreement.
Example:
STEP 1 STEP 2 STEP 3 STEP 4 (within 90 days of
Within 45 days Project Completion)
Agreement Approved Funds Disbursed Project Completed Report Submitted
Monies that have not been disbursed at the end of each fiscal year will be retained for disbursement in
the following fiscal year(s), as appropriate. Monies disbursed, but not spent at the end of the project's
time frame shall either be retained by the grantee or be returned to the Trust Fund for disbursement in
the following year. Instructions for this process will be contained within the agreement negotiated
between Collier County and the grantee.
PROJECT REPORTING
Within 90 days following completion of the project or termination of the grant period (whichever comes
first), a final report must be submitted to the County Manager, or designee, which outlines how the
funds were used and includes copies of invoices and checks and any other documentation of
expenditures and verities that the funds supplemented, but did not supplant existing funds and
supported a program that requires a minimum of 30% of a student's time be behind-the-wheel training.
Failure to provide this report would constitute breach of contract and would affect an agency's eligibility
for future funding.