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Immokalee MSTU Minutes 11/10/2016 Collier County Community Redevelopment Agency IMMOKALEE CRA IThe Place toCall Home! Enclosure 1 MINUTES Meeting of the Immokalee Lighting and Beautification MSTU Advisory Committee Board on November 10,2016. 750 South 5th Street, Immokalee, FL 239-867-0026 A. Call to Order. The meeting was called to order by Cherryle Thomas,MSTU Chair at 8:30 AM. B. Roll Call and Announcement of a Quorum. Advisory Committee Members Present: Cherryle Thomas, Bill Deyo and Andrea Halman Advisory Committee Members Absent/Excused: Norma Garcia Others Present: Armando Yzaguirre and Jonas Mervilus Staff: James Sainvilus, Christie Betancourt,Michelle Arnold and Terry Rosalez. C. Introductions. Chairwoman welcomed all to the meeting. D. Approval of Agenda. James Sainvilus presented agenda to the board for approval. Agenda was approved with no changes. Action:Ms. Andrea Halman made a motion for the MSTU to approve the Agenda with no modifications. Mr. Bill Deyo seconded the motion and it passed by unanimous vote. 3-0. E. Approval of Minutes 1. November 10, 2016 MSTU Advisory Committee Meeting(Enclosure 1) James Sainvilus presented minutes to the board for approval. Minutes were approved with no corrections. Action:Mr. Bill Deyo made a motion to approve the minutes for the November 10, 2016 MSTU Advisory Committee Meeting with no corrections. The motion was seconded by Ms. Andrea Halman and the minutes were approved by unanimous vote. 3-0. F. Announcements. 1. Communications Folder Staff reviewed the communications folder with the board and members of the public. G. MSTU Old Business James Sainvilus presented: 1. The Budget breakdown for funds 162 and 111 (Enclosure 2)was presented to the committee with staff discussing how money was budgeted, committed and spent as of November 4, 2016. Cherryle Thomas pointed out that the new Budget format is very helpful because she is now seeing all the internal expenditures through the County. Christie Betancourt showed where to find the current AD Valorem Taxes and the Uncollected Ad Valorem Taxes. 2. MSTU Project Manager Report — Project Manager, James Sainvilus presented A&M Property Maintenance's proposal for Installation of Decorations and Preparation of the Christmas Decoration Installations(Enclosure 3). The committee was also provided an email from Christie explaining how A&M proposals for the holiday installations are less this year than last year. James Sainvilus also presented to the Board A&M Property Maintenance proposal's for Removal of Decorations, which was in the communication folder for approval. Both proposals were approved with no changes. 1 Collier County Community Redevelopment Agency IMMOKALEE CRA IThe Place toCall Home t Enclosure 1 Action:Ms. Andrea Halman made a motion to approve A&M Property Maintenance proposals for Installation and Removal of Decorations with no corrections. The motion was seconded by Mr. Bill Deyo and both proposals were approved by unanimous vote. 3-0. Per the Board direction from the last MSTU November 10, 2016 meeting James Sainvilus presented A&M Property Maintenance proposal for Preparations of the Christmas Decoration Installations to the board for approval. Proposal was approved with no changes. Action:Ms. Andrea Halman made a motion to approve A&M Property Maintenance's proposal for Preparations of the Christmas Decoration Installations, which was previously discussed and directed to perform from the last MSTU meeting. The motion was seconded by Mr. Bill Deyo and it was approved by unanimous vote. 3-0. CRA staff, Christie Betancourt and Terry Rosalez, reported that with the assistance of Parks &Rec.they inventoried the decorations in the storage unit and evaluated the condition of the decorations. The Committee agrees that staff should come up with a better way to store the decorations, especially when new items are purchased. A&M Property Maintenance did their assessment of the decorations and all decorations will be up by December 1st. Christie Betancourt reported that two bands of Christmas lights are missing from the storage unit and Parks & Recreations has confirmed it. Replacement lights will be purchased using the left over money donated by the Casino. A&M reported that every year they had to replace 20 - 30 lights on the angels and the new lights are looking brighter than the old lights. Michelle Arnold suggested that we need to evaluate the costs for adding air conditioning to the storage unit, and the useful life of the decorations under proper condition before we start buying new angels or other decorations. The communication folder also had another proposal from A&M Property Maintenance for Annual Tree Trimming, which has been discussed with the Board. James Sainvilus presented A&M Property Maintenance proposal for Annual Tree Trimming to the board for approval. It was approved with a spending limit. Action:Ms. Andrea Halman made a motion to approve A&M Property Maintenance's proposal for Annual Tree Trimmings and for the work not to exceed the proposed amount($6,732.00). The motion was seconded by Mr. Bill Deyo and it was approved by unanimous vote. 3-0. Maintenance Report: A&M Property Maintenance reported there were three accidents at three different locations in the medians.A&M will provide a proposal for replacing the plants. Michelle Arnold wanted to confirm that MSTU Staff knows how to process for Insurance reimbursement. James Sainvilus explained the process: Staff contacts the Sheriff department for a report then submits it to Risk Management for insurance reimbursements with estimated costs or repair/removal/replacement costs attached. Andrea Halman asked if Richard Tindell was still servicing the MSTU. Michelle Arnold explained to the Board that the purchasing department had sent out a solicitation for Landscape Architectural Services and Richard Tindell was not part of the awarded vendors. 2 Colyer County Community Redevelopment Agency IMMOKALEE CRA iThe Place toColl Home! Enclosure 1 The Landscape Architectural will help with evaluating the planting areas for disease, replacement and repairs then make recommendations to the Board and A&M Property Maintenance to do corrections. The Landscape Architectural could also help out with projects like design landscaping around the monuments and propose a design for better pathways through the medians around the landscapes. A&M Property Maintenance continued with the report: About $84.00 was spent for irrigations parts for those two locations on 1st Street, which was replaced under the annual maintenance contract.A&M will be replacing a valve as well for that same area on 1"St. Irrigation on the Triangle is good. Michelle asked if it was on Motorola but only 1st Street is on Motorola. Irrigation on Main St. has not been on due to leaks and broken pipes. Michelle asked to see A&M's old evaluation for replacing the irrigation lines on Main St. The MSTU will be replacing the lines during FDOT's improvement on Main Street. H. Next Meeting Date: James Sainvilus presented the next meeting date to the board and asked them if it was a good day for everybody, if not then they would have to discuss and approve a different date. After Board discussion about the next MSTU meeting on December 28, 2016, a new meeting date was approved. Action: Ms.Andrea Halman made a motion to have the next MSTU meeting on December 20, 2016 at 8:30 instead of December 28,2016. The motion was seconded by Mr. Bill Deyo and it was approved by unanimous vote.3-0. Before we moved on the next Item, Christie Betancourt reported that Mr. Bill McDaniel had two suggestions from the last month MSTU and CRA meetings. He would like to add non denomination prayer and the pledge of allegiance before the start of every meeting. The Board had decided to add this item/request to the agenda for the next MSTU meeting under new business for further discussion. Christie also talked about some other complaints from Carrie Williams for the County and the weekenders to mow the grass and pick up trash on the ROW on Immokalee Dr. and on 15th St.to Lake Trafford. The Board is aware of the complaints and it is a Code Enforcement and Road Maintenance issue because the homeowners are responsible to maintain and clean up their ROWs. Cherryle Thomas told Christie to call Mr. Ponce from Road Maintenance Department. The Board also talked about the trash cans on Main St. A&M will start taking pictures for records; James Sainvilus will meet with the new owner first before going to Waste Management/Solid waste to go over their agreement with the County. But Michelle Arnold will still inform Dan Rodriguez, Solid Waste Director about Progressive Waste's performance. Christie Betancourt reported that the business owners on 1'and Main Street should upgrade capacity of their dumpsters and keep their store front clean. MSTU New Business: 1. MSTU 2017 Operational Workshop James Sainvilus provided all present with a copy of the revised 2015 Operational Plan Spreadsheet to make edits and a copy of the 2015 Priority List showing what has been accomplished. 3 Collier County Community Redevelopment Agency IMMOKALEE CRA Enclosure 1 i The Place to Call Home Michelle Arnold went over the 2015 Operational Plan Spreadsheet line by line and asked the Board for inputs to create the 2017 Operational Plan Spreadsheet and priority List. (Read the 2017 Operational Plan for more details) A separate detailed 2017 Operational Plan and 2017 Goal&Action Items will be given to the Board to rank each item for the new 2017 Priority List. J. Open Discussion &Citizen Comments—Lunch— 11:00 AM K. Adjournment. Meeting Adjourned @ 11:35 a.m. 4 Collier County Community Redevelopment Agency IMMOKALEE CRA i The Place to Call Home! Certification of Minutes Approval Form Prepared by: Approved by: /7) fil° stie Betancourt, Interim Cherryle Operations Manager le Thomas, Chairman p g riY Immokalee Lighting and Beautification MSTU Liaison These Minutes for the November 10, 2016 MSTU Advisory Board Meeting was approved by MSTU Advisory Board on December 20,2016 as presented. * The next Advisory Board meeting will be held January 25, 2017 at 8:30 AM at the Immokalee Community Redevelopment Agency office located at 750 South 56 Street, Immokalee, Fl 34142. All meetings will be publicly noticed in the W. Harmon Turner Building (Building F), posted at the Immokalee Public Library and provided to the County Public Information Department for distribution. Please call James Sainvilus, MSTU Project Manager, at 239-867-0026 for additional information. In accordance with the American with Disabilities Act, persons needing assistance to participate in any of these proceedings should contact James Sainvilus,MSTU Project Manager, at least 48 hours before the meeting.The public should be advised that members of the Immokalee Master Plan and Visioning Committee and the CRA Advisory Board are also members of the other Boards and Committees, including, but not limited to: Immokalee Local Redevelopment Advisory Board, Immokalee Fire Commission, and the Collier County Housing Authority; etc. In this regard,matters coming before the IMPVC and the Advisory Board may come before one or more of the referenced Board and Committees from time to time. w