Lely Beautification MSTU Minutes 03/16/2017 GOLF ESTATES BEAUTIFICATION MSTU
ADVISORY COMMITTEE
3299 Tamiami Trail East Suite 103
Naples, FL 34113
Minutes
March 16,2017
I. Call to Order
Chairman Branco called the meeting to order at 2:05 PM. A quorum was established.
II. Attendance
Members: Chairman Tony Branco, Robert Slebodnik, Kathleen Dammert, Linda Jorgensen,
Thomas Connolly
County: Dan Schumacher- Project Manager; Harry Sells - Project Manager
Others: Mike McGee - Landscape Architect; Gary Gorden - CLM; David Durrell—Juristaff
Tammy Cretella, 110 Willow Creek Lane
III. Approval of Agenda
Ms. Dammert moved to approve the Agenda subject to the following change:
Add: Item 8.H. Project Managers Report: Power Pole Removal- US41/St. Andrews
Second by Mr. Slebodnik. Carried unanimously 5- 0.
IV. Approval of Minutes—February 16,2017
Mr. Connolly moved to approve the minutes of the February 16, 2017 as amended:
Page 2, Item VI. A. Landscape Architect's Report, St. Andrews Boulevard and US41: —from
"... CLM provided proposal in the amount of$1,840 to plant 690 Spider Lilies) ..,"to ... CLM
provided proposal in the amount of$690 to plant 46 Spider Lilies)."
Second by Ms. Jorgensen. Carried unanimously 5- 0.
V. Chairman's Report—Tony Branco
Chairman Branco reported on the monthly community drive through noting:
• The community looks good overall.
• The installation of mulch, particularly at the front entrance,has enhanced the community
appearance.
• Chairman Branco directed Staff to replace the plants at the front entrance.
• A lamp pole on US 41 in the vicinity of the community front entrance knocked down by an auto
accident has been removed.
• The light on Pole#8 at the front entrance is not working.
Chairman Branco recommended testing the LED retrofit lamp on this pole noting remaining
stock of Cosmos light bulbs should be used for lamp outages at Doral Circle.
VI. Landscape Architect Report—McGee& Associates 3/7/17
A. Summary, Detail
Mr. McGee submitted the "Landscape Observation Report: -FY 15-16, 3/7/17 for information
purposes noting:
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General
• Planting recommendations detailed in the summary report have been addressed with proposals
from Commercial Land Maintenance.
Irrigation
• Warren Street reuse pump station recorded reuse water use of 80,160 gallons; potable water
use 660 gallons.
• Valley Stream Circle potable water was 285,460 gallons.
Pebble Beach Boulevard Golf Cart Crossing
• All four Flax Lily beds are in heavy decline.
Pebble Beach Boulevard
• Median#16: Proposal requested from Commercial Land Maintenance for removal of the dead
Holly tree and replacement with a Queen's Crape Myrtle. CLM to provide a proposal.
Thorncrest Lane cul-de-sac#20
• A Sabal Palm is in severe decline and removal is recommended.
VII. Landscape Maintenance Report—Commercial Land Maintenance
A. Summary Comments
• Mulch was applied to the front entrance area.
• Pruning of trees to improve travel lane visibility was done on St. Andrews and Forest Hills
Boulevards.
• Trees on Pebble Beach Boulevard will be pruned to improve travel lane visibility.
• Bougainvillea is blooming with good color.
• Turf weeds have been sprayed with pre-emergent weed control.
• Irrigation is functioning as intended.
During Committee discussion the following was noted:
• CLM will replace four Flax Lily beds at the Pebble Beach GC Crossing with Spider Lilies
at no charge to the MSTU.
VIII. Project Managers Report-Dan Schumacher, Harry Sells
A. Budget Report
Mr. Schumacher summarized the"Lely MSTU Fund Budget 152 dated March 16, 2017" for
information purposes and provided an overview of the budget noting:
• $206,528 of the FY17 property tax revenue budget of$233,800 has been collected.
• Carry Forward Funds of$252,959 bring Total Revenue to $487,759.
• Reserve Funds of$170,700 and Improvements General funds of$99,400 are reflected in
the Carry Forward Generated, Line 10.
• Current Operating Expense commitments total $81,687 with 2017 YTD expenditures of
$58,519.
• Uncommitted Operating Expense funds available are $38,852.87.
• A notice-to-proceed has been issued to Hart's Electrical for light maintenance repairs.
• Line items in red reflect FY16 invoices billed after the start of the FY17 year and have
been closed out.
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• Reserves funds total $170,700 of the $200,000 target. Unexpended funds can be
contributed to the reserve fund at the end of the year at the discretion of the MSTU.
• Improvements General Funds of$99,400 can be accessed for special projects with a budget
amendment approved by the Board of County Commissioners.
• Total available balance less committed expenses totals $341,524.
B. Lighting Inspection Report
Mr. Schumacher distributed the Lighting Inspection Report indicating one light at Doral Circle
NW Bridge is not functioning.
Chairman Branco reported, as noted in the Chairman's Report, an additional light outage at pole
#8 at the front entrance.
C. Status of Irrigation—Harry Sells
Mr. Sells updated the committee on the status of irrigation noting he had distributed a report titled
"Present Configuration and Condition Lely Irrigation" for information purposes during the
February 2017 meeting.
• The County is investing $500K in irrigation equipment to upgrade the Motorola system.
• Maintenance of Lely's entrance controller, as well as Valley Stream's controller,will
become the responsibility of the MSTU.
• The Lely irrigation report presented three options with price estimates. Updated price
estimates will be secured pending Lely's decision to proceed.
• Most of the MSTU's have converted to the HydroPoint system.
• The time frame for receipt and installation of HydroPoint equipment is approximately two
to three weeks.
• HydroPoint is available to make a presentation to the Committee.
Mr. Connolly motioned for HydroPoint to make a presentation on their irrigation system to the
Lely Golf Estates Beautification M.S.T.U. at the April 21, 2017 meeting. Second by Ms.
Jorgensen. Carried unanimously 5—0.
D. Lumec LED Retrofit
A lamp outage was identified on St Andrews Blvd:
• A single-Luminaire streetlight fixture will be utilized for the test of an LED retrofit kit.
• Hart's has provided an estimate for purchase and installation of a dual lamp replacement
based on time and materials. Lead time the LED kit was estimated at four to six weeks.
• Depending on acceptance of the light color& intensity, a schedule for conversion of all
Luminaires to LED will be drafted.
Chairman Branco motioned to approve the purchase of one LED retrofit fixture from Lumec at
a cost not to exceed$500.00. Second by Mr. Connelly. Carried unanimously 5- 0.
E. Doral Circle Paver Crosswalk
Staff investigated the installation of a white pedestrian crossing stripe on the south side of the
paver crossing and reported findings as follows:
• A legal crosswalk must be designed by a licensed traffic engineer, including a formal
traffic study.
• The entrance at the Doral Circle crosswalk may not be DOT crosswalk compliant.
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• Potentially, redesign to current specifications and re-certification for compliance could be
required.
The Road and Maintenance Division recommends removal of the current single stripe and
signage, resulting in a design classification of decorative paver entry way.
Mr. Connolly motioned to notify the County transportation division of the deficiency of stripes
and signs and request them to rectify the situation. Second by Ms. Dammert. Carried
unanimously 5—0.
F. June and July Meeting Schedule
Mr. Schumacher apprised the Committee he had received notification the Library meeting room is
only available from 2-00 pm—3:30 pm during June and July.
The Committee discussed the time restrictions and agreed to adjourn the June and July meetings to
accommodate the library's requirement.
G. Quotes
The Committee reviewed the proposals from Florida Land Maintenance, dba Commercial Land
Maintenance, for plant material refurbishment based on McGee &Associates February 2017
Landscape Architect's Report.
Ms. Dammert motioned to approve the Florida Land Maintenance,Inc.,proposal E1105464
dated February 15, 2017 in the amount of$2,870.00 for Lely plant refurbishment. Second by
Mr. Connolly. Carried unanimously 5—0.
Ms. Dammert motioned to approve the Florida Land Maintenance,Inc.;proposal E1105471
dated March 16, 2017 in the amount of$227.50 for stenciling numbers on curbing of median
numbers (20, 21, 22 and 24) on Treasure Point Cul-de-Sac, Thorncrest Lane,Briarcliff Lane
and Heather Grove Lane. Second by Mr. Connolly. Carried unanimously 5—0.
Ms. Dammert motioned to approve the Florida Land Maintenance,Inc.,proposal El 105472
dated March 16, 2017 in the amount of$385.00 for removal of the dead Sabal Palm at
Thorncrest Lane. Second by Mr. Connolly. Carried unanimously 5—0.
H. Power Pole Removal—US41/St. Andrews
Mr. Schumacher met with representatives of Florida Power& Light and County traffic operations
to ascertain the status of removal of the wooden utility pole noting:
• Overhead power lines need to be transferred to the concrete pole.
• Whether power remaining on the pole is for Traffic Operations signal control or Road
Maintenance irrigation control is to be determined.
• Comcast cable will be removed last, at which time the wooden pole can be removed—time
frame not known.
IX. Old Business
A. Refurbishment of Entry Monuments
1. Tony's superimposed designs - Vol. 2
Chairman Branco presented a slide show of design proposals for the Lely entrance monument
for Committee review.
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During Committee discussion,the following was addressed:
• Mr. McGee informed the Committee the existing monument is in a non- conforming
residential area and maximum height allowed is 8 feet and 32 square feet for the logo
and signage copy.
• If a sign is declared non-conforming, structural changes are not permitted over 8 foot
feet in height.
• Based on the records of current sizing, six to twelve inches of additional height is
potentially feasible.
• Cosmetic renovations to the existing sign are permitted.
• Incorporating landscaping in the "retention area"to camouflage the bank building is
desirable and achievable.
Chairman Branco requested Mr. Sells email a copy of the shopping center easement to him
and Mr. McGee.
2. Vendor Research
This topic was tabled pending review of zoning requirements.
3. McGee &Associates Investigating Zoning Requirements
Mr. McGee updated the Committee on zoning regulations as follows:
• The sign elevation is determined from the center line of the nearest right of way.
• "Height should be measured from the lowest grade center-line of the nearest public
right of way or easement to the uppermost portion of the sign structure."
• The County representative for signage conformance requested a copy of the easement
ordinance and a proposed design plan for review to render a detailed interpretation.
B. Unfinished Business
Insurance for Pebble Beach Light Pole. Insurance reimbursement is pending.
X. New Business
A. Project Proposals for the FY-17 Year
The following projects are under consideration and will be addressed in 2017:
1. Traffic Calming—Possible Traffic Ops Presentation.
2. Lighting Pebble Beach Circle, Pebble Beach Cart Crossing,Forest Hills Cart Crossing.
Potential for Doral Circle.
3. Irrigation System Replacement.
XI. Member Comments
None
XII. Public Comments
Tammy Cretella, 110 Willow Creek Lane, requested the MSTU consider installation of residential
lighting for Doral Circle for"safety purposes"and presented a rendering recommending placement of
street lights.
Chairman Branco noted the MSTU addresses lighting in the community as it relates to beautification
enhancement and safety lighting concerns should be addressed by the Homeowners Association.
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Mrs. Cretella requested direction on procedures for exterior lighting installation. Mr. Sells noted
permits are required in accordance with the location of the electrical fixture and it may be beneficial to
contact FPL to determine any program they have available.
There being no further business to come before the Committee, the meeting was adjourned by the
Chair at 4:41 PM.
LELY GOLF ESTATES BEAUTIFICATION MSTU
ADVISORY COMMITTEE
Tony rano Chairman
The Minutes were approved by the Committee on A PR I L ,24:74 2017, as presented , or
as amended )( .
NEXT MEETING: APRIL 20,2017-2:00 PM
COLLIER COUNTY EAST NAPLES LIBRARY
8787 TAMIAMI TRAIL EAST
NAPLES,FL 34113
(239)775-5592
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