Lely Beautification MSTU Minutes 02/16/2017 GOLF ESTATES BEAUTIFICATION MSTU
ADVISORY COMMITTEE
3299 Tamiami Trail East Suite 103
Naples, FL 34113
Minutes
February 16,201, ,
I. Call to Order
Chairman Branco called the meeting to order at 2:08 PM. A quorum was established.
II. Attendance
Members: Chairman Tony Branco, Robert Slebodnik, Kathleen Dammert, Linda Jorgensen,
Thomas Connolly
County: Dan Schumacher-Project Manager; Harry Sells-Project Manager
Others: Mike McGee -Landscape Architect; Gary Gorden- CLM; Wendy Warren-Juristaff
III. Approval of Agenda
Ms. Dammert moved to approve the Agenda subject to the following change:
Move: Item VI. —Project Managers Report to Item VIII.
Item VII. —Landscape Architects Report to Item VI
Item VIII. —Landscape Maintenance Report to Item VII.
Second by Mr. Connolly. Carried unanimously 4- 0.
IV. Approval of Minutes—January 19,2017
Mr. Connolly moved to approve the minutes of the January 19, 2017 as presented.
Second by Ms. Dammert. Carried unanimously 4- 0.
V. Chairman's Report—Tony Branco
Chairman Branco reported on the monthly community drive through noting:
• An independent drive through revealed the community looks good overall.
• He queried regarding a possible irrigation line break.
Mr. Gorden, CLM, is investigating to confirm the system is operational and front high rise
nozzles are functioning
During Committee discussion the following was noted:
• Irrigation mal-functions are a"global" issue being addressed by Road Maintenance around
Collier County, including removal of damaged plants from the medians.
VI. Landscape Architect Report—McGee & Associates 2/8/17
A. Summary,Detail
Mr. McGee submitted the "Landscape Observation Report: -FY 15-16, 2/8/17 for information
purposes noting:
General
• Multiple turf areas are in decline and sod installation is required.
Mr. Gorden, CLM, confirmed square footage has been measured and a cost proposal will be
provided at the March meeting.
1
Ms. Jorgensen arrived and a quorum of five was achieved.
Irrigation
• Florida Power&Light is excavating the area south of the entry way by the bank to the corner
by the Right of Way.
Mr. Gorden will check both irrigation zones to confirm irrigation is functioning as intended.
• Warren Street reuse pump station recorded reuse water use of 89,679 gallons; potable water
use 428 gallons.
• Valley Stream Circle potable water was 45,654 gallons resulting from new sod installation.
Pebble Beach Boulevard Golf Cart Crossing
• All four Flax Lily beds are in heavy decline. CLM provided proposal in the amount of$1,275
to plant with 3 gallon Spider Lilies.
Pebble Beach Boulevard
• Median#18: Replace two Bougainvilleas' on the south end by Ilex tree. CLM to provide a
proposal.
• Recommend application of fertilizer to area where Bougainvillea is "yellowing". CLM has
applied fertilizer.
• Median#19: Recommend replacement of Juniper plants on the northeast end with Perennial
Peanut. Proposal requested from CLM.
St. Andrews Boulevard and US41
• At Pandanus tree -recommend remove Xanadu Phi ••-ndron and replant area with Spider
Lilies. CLM provided proposal in the amount of$ : vto plant.69 *Spider Lilies. 400
• Request proposal to replace Bougainvillea shrubs it aiea of FPL utility pole relocation. CLM to
provide proposal for planting at completion of FPL project.
St. Andrews Boulevard
• Median#3: The Queen's Crape Myrtle trees recently planted do not meet the Florida Grades
& Standard.Mr. McGee will review the proposal and determine course of action.
• Median#5: Replace one Juniper on the west end; install five Firebush plants. CLMprovided a
proposal in the amount of$90.
• Median #6 at address 259: Monitor Foxtail Palm for Ganoderma fungus.
• Median#9: Lift canopy and prune Ilex trees and Queen's Crape Myrtle (after blooming)to
improve travel lane visibility.
• Median#10: Lift canopy three plus feet on easternmost Holly tree.
• Median#16: Replace one dead juniper. CLMprovided a quote to replace for$15.
• Median#19: Remove Juniper plants and replace with Perennial Peanut. CLMprovided a
proposal quote in the amount of$520 to install sixty-five Perennial Peanut plants.
Forest Hills Boulevard
• Median#12: Prune two of the three Holly trees to direct growth out of the travel lanes.
Doral Circle
• West Right of Way and Rattlesnake Hammock Road
2
➢ Blueberry Flax Lilies are declined or dead. Plants were installed and maintained by
the contractor; consequently the contractor should install replacements.
➢ Trees over hanging the Podocarpus hedge on the east end of Rattlesnake Hammock
should be pruned to remove the canopy over the hedge.
• Median#23: Install Lantana Montevidensis on north end of median. CLMprovided a quote in
the amount of$375 to landscape the area.
Treasure Point Cul-de-Sac,Thorncrest Lane,Briarcliff Lane and Heather Grove Lane
• Recommend stenciling on curbing of median numbers (20, 21, 22 and 24)to be consistent with
other medians.
During Committee discussion the following was noted:
• Vegetation in front of the two monuments at the Pinehurst location requires irrigation.
• Investigate option requiring an easement from the Golf Club to install an irrigation service
T off the controller.
Mr. Schumacher will follow up with the golf course superintendent and report his findings
to the Committee at the March meeting.
VII. Landscape Maintenance Report—Commercial Land Maintenance
A. Summary Comments
• Commercial Land Maintenance has provided quotes for most landscape replacement items
requested by Mr. McGee.
• Mr. Gorden requested a meeting with Mr. McGee to review pruning of trees to improve
travel lane visibility.
• Fertilizer and mulch applications are complete.
• Bougainvillea has been fertilized.
• Irrigation is functioning as intended.
• The irrigation clock on Valley Stream Drive is self-sufficient.
VIII. Project Managers Report-Dan Schumacher,Harry Sells
A. Budget Report
Mr. Schumacher summarized the "Lely MSTU Fund Budget 152 dated February 16, 2017" for
information purposes and provided an overview of the budget noting:
• $202,786 of the FY17 property tax revenue budget of$233,800 has been collected.
• Carry Forward Funds of$252,959 bring Total Revenue to $487,759.
• Reserve Funds of$170,700 and Improvements General funds of$99,400 are reflected in
the Carry Forward Generated, Line 10.
• Current Operating Expense commitments total $94,687 with 2017 YTD expenditures of
$45,519.
• Uncommitted Operating Expense funds available are $36,852.87.
• Line items in red reflect FY16 invoices billed after the start of the FY17 year and have
been closed out.
• Reserves funds total $170,700 of the $200,000 target.
• Improvements General Funds of$99,400 can be accessed for special projects with a budget
amendment approved by the Board of County Commissioners.
• Total available balance less committed expenses totals $341,599.
3
Mr. Schumacher distributed a Budget Category definition analysis to the Committee noting:
• The budget is a working document and is modified throughout the year.
• The appraiser approximates property tax values annually in July; homeowners receive
"trim"notices in August.
• Tax dollars increase as property values increase.
• The FY17 budget reflects an assessed property value increase of 9.34%yielding an FY17
July taxable value of$116,875,814 for Lely.
• The New Construction Annex category reflects the value of homes under construction and
the dollar amount is deducted from the Gross Taxable Value.
• It is the policy of the Board of County Commissioners (BCC)to establish a"revenue
neutral"budget, meaning that MSTU millage is adjusted periodically to maintain revenues
at a predetermined target level.
• The millage rate is evaluated on an annual basis and although it can be adjusted it cannot
exceed the maximum rate set by the BCC.
• Lely's millage rate is capped at 2.0 mills per a Board of County Commissioners ordinance.
• The Rolled Back Rate is the"Revenue Neutral" millage rate.
B. Lighting Inspection Report—tested by CLM, no outages detected
Mr. Schumacher distributed the Lighting Inspection Report indicating no outages.
C. Lumec LED Retrofit—Proof of Concept
Mr. Schumacher distributed the Lumec specification standard for a lamp lens retro fit kit with
LED bulbs.
The Committee discussed the following:
• The Committee's goal is to "match"the current fixture for light quality.
• Wattages options include 4000K(cool white) and 3000K(warm white).
• Cost per lamp is $350—Mr. Schumacher will verify shipping cost.
• Delivery time is four to six weeks.
Mr. Schumacher will instruct Hart's Electrical to order one LED lamp to have in inventory and
schedule installation when an outage occurs.
D. Status of Irrigation—Harry Sells
Mr. Sells distributed the report titled"Present Configuration and Condition Lely Irrigation" for
information purposes.
1. Status
The comprehensive report evaluated the Lely irrigation system noting the current system
utilizes outdated technology, is unreliable and eventually needs to be replaced. Landscape
maintenance employees should be able to program and test the system when necessary.
2. HydroPoint Capabilities
Documents compared Irrigation Controller Ratings and recapped the technical
qualifications of the three vendors under consideration:
• HydroPoint offers a web/cloud based centralized control system with
communication via cell phone and the Internet(password required) and is easy to
use.
4
• RainBird requires purchase of a separate computer with communication features for
the centralized control system, provides excellent technical support and is easy to
use.
• Motorola's technology is outdated with complex programming, requires purchase
of a dedicated computer and the company lacks technical support.
Quotes for Replacing Irrigation System
Mr. Sells provided Irrigation Controller Replacement Quotes for three Controllers with
Centralized Control:
1. HydroPoint: Total cost- $12,489.00.
2. RainBird: Total cost- $13,945.76.
3. Motorola: Total cost- $18,499.49.
Mr. Sells concluded the presentation noting the County has elected to upgrade their system with
Motorola. Lely's options are to upgrade with Motorola or replace with a new system such as
HydroPoint.
D. Doral Circle Paver Crosswalk
Mr. McGee recommends installation of a 12 inch wide white pedestrian crossing stripe on south
side of paver crossing removed by utility construction noting he has photographs of the crosswalk
with original striping.
Mr. Schumacher conferred with Staff at the Road Maintenance Division and they are evaluating
the history and documentation regarding the previous crossing stripe.
Mr. McGee will provide Mr. Schumacher with photographs of the crosswalk displaying original
striping.
E. Quotes
The Committee reviewed the proposal from Florida Land Maintenance, dba Commercial Land
Maintenance, in the amount of$4,145 for plant material refurbishment based on McGee &
Associates February 2017 Landscape Architect's Report.
The quote for replacing four Flax Lily beds with Spider Lilies in the amount of$1,275 was
extracted from the total dollar quote as the Committee and Mr. McGee deemed it is the
contractor's responsibility to maintain and replace the plants.
Mr. Schumacher and Mr. Sells will contact CLM to ascertain the reason the Blueberry Flax Lilies
died noting the product is no longer under warranty.
Mr. Connolly motioned to approve the Florida Land Maintenance,Inc.,proposal,E1105464
modified, dated February 15, 2017 in the amount of$2,870.00. Second by Ms. Jorgensen.
Carried unanimously 5—0.
IX. Old Business
A. Refurbishment of Entry Monuments
1. Tony's superimposed designs
Chairman Branco presented a slide presentation of design proposals for the Lely entrance
monument for Committee review.
5
During Committee discussion the following was addressed:
• Sign design finishes should be homogenous with other Lely Homeowner Association
Monuments.
• Materials or faux finishes to replicate the appearance of marble should be researched.
• The Collier County building department should be consulted for signage code rules and
regulations.
• Sign companies should create a design based on the Committee's rendering and
produce engineered drawings. The Committee expressed "rights to the final design"
must be protected.
• Incorporate landscaping in the"retention area"to camouflage the bank building.
Permission from the owner of the shopping center is required.
Mr. Sells noted if the cost of the design phase of the project exceeds$3K a Request for Quote
(RFQ) must be solicited from three contractors.
Mr. Schumacher will contact Signcraft Signs & Things for a description of how they work
with clients on this type of project.
County regulations for entrance monuments will be researched.
B. Unfinished Business
Insurance for Pebble Beach Light Pole. Insurance reimbursement is pending.
X. New Business
A. Project Proposals for the FY-17 Year
The following projects are under consideration and will be addressed in 2017:
1. Traffic Calming—Possible Traffic Ops Presentation.
2. Lighting Pebble Beach Circle,Pebble Beach Cart Crossing, Forest Hills Cart Crossing.
Potential for Doral Circle.
3. Irrigation System Replacement.
XI. Member Comments
None
XII. Public Comments
None
There being no further business to come before the Committee, the meeting was adjourned by the
Chair at 4:06 PM.
LELY GOLF ESTATES BEAUTIFICATION MSTU
ADVISORY COMMITTEE
Tony Bra a Chairman
The Minutes were approved by the Committee on 3/ a" 2017, as presented , or
as amended 4. .
6
NEXT MEETING: MARCH 16,2017-2:00 PM
COLLIER COUNTY EAST NAPLES LIBRARY
8787 TAMIAMI TRAIL EAST
NAPLES,FL 34113
(239)775-5592
7
#109
Willow Creek
#110
N
Doral Circle
-e-
#102 Doral
Warwick Hills
#102 Warwick Hills
-4-
Oakland Hills
#102 Oakland Hill
Doral Circle
Project: Proposed Solar Street t igots Di1o: OH 2017
Address: Lely Golf Estates Unit#1 c„,Ins NOT .1 0 jj3CALL