Lely Beautification MSTU Minutes 01/19/2017 It° GOLF ESTATES BEAUTIFICATION MSTU
ADVISORY COMMITTEE
3299 Tamiami Trail East Suite 103
Naples, FL 34113
Minutes
January 19,201,
I. Call to Order
Chairman Branco called the meeting to order at 2:00 PM. A quorum was established.
II. Attendance
Members: Chairman Tony Branco, Robert Slebodnik, Kathleen Dammert, Linda Jorgensen,
Thomas Connolly
County: Dan Schumacher- Project Manager; Harry Sells - Project Manager
Others: Mike McGee - Landscape Architect; Gary Gorden - CLM; Wendy Warren- Juristaff
III. Approval of Agenda
Ms. Dammert moved to approve the Agenda subject to the following change:
Deletion: Item VI. —Project Managers Report—D. Irrigation Status: Items 1 and 2.
Additions: Item VI. —Project Managers Report—D. Irrigation Pinehurst.
Item VI. —Project Managers Report—F. Pledge of Allegiance
Item VIII. —Landscape Maintenance Report- C. Warren Street Irrigation Tank
Second by Mr. Connolly. Carried unanimously 5- 0.
IV. Approval of Minutes—December 15,2016
Mr. Connolly moved to approve the minutes of the December 15, 2016 meeting subject to the
following change:
Page 1, Item IV. —Chairman's Report Bullet 3 - from"...A UHF Antennae was overgrown with Palm
fronds)...,"to ... A UHF Antenna was overgrown with Palm fronds...). "
Second by Ms. Jorgensen. Carried unanimously 5-0.
V. Chairman's Report—Tony Branco
Chairman Branco reported on the monthly community drive through noting:
• Christmas light malfunctions including the "tripping" ground fault on the front median and the
wreaths on Doral Circle must be addressed with Whited Holiday Decor to avoid recurrence
during the 2017 holiday.
• Sod installation has improved the community appearance.
• Mulch is being applied.
• Traffic patterns continue to pose an issue for the community.
Chairman Branco will contact Commissioner Donna Fiala to discuss solutions to reducing
automobile traffic and speeding on Saint Andrews Boulevard.
Chairman Branco requested the Committee present suggestions to alleviate the issues at the
February meeting.
1
VI. Project Managers Report-Dan Schumacher, Harry Sells
A. Budget Report
Mr. Schumacher summarized the "Lely MSTU Fund Budget 152 dated January 19, 2017" for
information purposes and provided an overview of the budget noting:
• $190,735 of the FY17 property tax revenue budget of$233,800 has been collected.
• Carry Forward Funds of$252,959 bringing Total Revenue to $487,759.
• Reserve Funds of$170,700 and Improvements General funds of$99,400 are reflected in
the Carry Forward Generated, Line 10.
• Current Operating Expense commitments total $110,578 with 2017 YTD expenditures of
$29,591.
• Uncommitted Operating Expense funds available are $36,889.43.
• Line items in red reflect FY16 invoices billed after the start of the FY17 year and have
been closed out.
• The commitment balance for McGee &Associates of$592.15 reflects a carry-over from
2016.
• A purchase order for$10,955 and Notice-to-Proceed has been issued to McGee &
Associates.
• The Forestry Resources invoice for mulch has been received.
• Reserves funds total $170,700 of the $200,000 target.
• Reserves held by the County generate minimal interest.
• Total available balance less committed expenses totals $342,325.
During Committee discussion the following was noted:
• Mr. Sells noted it is the policy of the Board of County Commissioners (BCC)to establish a
"revenue neutral"budget, meaning that MSTU millage is adjusted periodically to maintain
revenues at a predetermined target level.
• The millage rate is evaluated on an annual basis and although it can be adjusted it cannot
exceed the maximum rate set by the BCC.
• Recommendations to the BCC regarding a millage rate revision may be considered for
FY19.
• The budget reflects an assessed property value increase of 9.34%.
• Improvements General Funds of$99,400 can be accessed for special projects with a budget
amendment approved by the Board of County Commissioners.
• Mr. Schumacher will research the New Construction Annex category figure of$1,088,138
and report his findings to the Committee.
Staff will present a Budget Category definition analysis to the Committee at the February 2017
meeting.
B. Lighting Inspection Report
Mr. Schumacher distributed the Lighting Inspection Report indicating no outages.
LED Lights
Mr. Schumacher requested Hart's Electrical test two different styles of LED bulbs on two single
lamp posts for Committee consideration of future bulb replacement.
2
C. Lumec LED Retrofit—Proof of Concept
Mr. Schumacher distributed the Lumec specification standard for a lamp lens retro fit kit with
LED bulbs for Pebble Beach Boulevard.
The Committee discussed the following:
• Is there a record of success for Lumec lamp substitution for traditional lenses?
• Do a variety of options for light wattage output exist?
• Is the product compatible with the"no vent" Lely fixtures to prevent overheating?
• The turn-around time for delivery is four to six weeks.
• The Committee's goal is to "match"the current fixture for light quality.
• If light choice is limited to one style, instruct contractor to order and install one light only
as an example.
Hart's Electrical Inc. provided a proposal in the amount of$1,875 to purchase and install two
Lemec LED fixtures.
Mr. Schumacher will verify the data in the proposal including shipping cost and tax(f any)for
final presentation at the February meeting.
D. Status of Irrigation -Pinehurst
Mr. Sells reported he will present a comprehensive report comparing the cost and technical
qualifications of four irrigation manufacturers at the February meeting.
Pinehurst Irrigation
Mr. Schumacher updated the Committee on irrigation at the Pinehurst monuments.
• Plants in front of the two monuments are not being irrigated.
• The golf course manager is working to adjust the irrigation heads to function properly.
• The golf course manager requested the MSTU trim the Palm trees at Augusta and Forest
Hills more frequently.
Committee discussion noted the golf course is responsible for maintenance on the north side; the
MSTU assumes responsibility for the south side. The Foxtail Palms shed fronds naturally; the
seed pods were trimmed by Commercial Land Maintenance on January 18, 2017.
Mr. Schumacher noted the area will be viewed during the monthly drive-through and maintained
appropriately.
E. Quotes
This item was addressed under VI. C.
F. Pledge of Allegiance
The Committee discussed the Board of County Commissioners request to recite the Pledge of
Allegiance at the beginning of County meetings, noting the decision is at the Committee's
discretion.
Ms. Jorgensen motioned to decline the Board of County Commissioners request to recite the
Pledge of Allegiance at the Lely Golf Estates Beautification MSTU meetings. Second by
Chairman Branco. Carried unanimously S—0.
3
VII. Landscape Architect Report—McGee &Associates 1/11/17
A. Summary, Detail
Mr. McGee submitted the "Landscape Observation Report: -FY 15-16, 1/11/17 for information
purposes noting:
General
• Treat Bougainvillea for caterpillar activity.
• Remove loosening boots from Sabal Palms during next scheduled pruning. CLM requested to
provide proposal.
Irrigation
• Valley Stream Circle water use report correction from 177,921 gallons to 4,446 gallons.
Pebble Beach Boulevard Golf Cart Crossing
• All four Flax Lily beds in heavy decline. Request CLM review cause and replant.
Pebble Beach Boulevard
• Median#16: Recommend replacement of middle Holly tree with a Queen's Crape Myrtle at
address 59. Proposal requested from CLM for tree removal and replacement.
• Median#18: Replace two Bougainvilleas on the south end by Ilex tree. CLM to provide a
proposal.
• Recommend application of fertilizer to area where Bougainvillea is "yellowing". CLM has
applied fertilizer.
• Median#19: Recommend replacement of Juniper plants on the northeast end with Perennial
Peanut. Proposal requested from CLM.
St. Andrews Boulevard and US41
• Prune Paurotis Palm Stems and Pandanus plant branches at sign to improve street light
coverage.
• Remove turf weed as indicated on detail summary.
• Remove and replace turf on road side sidewalk as noted in summary report.
• Request proposal to replace Bougainvillea shrubs in area of FPL utility pole relocation. CLM to
provide proposal for planting at completion of FPL project.
St. Andrews Boulevard
• Remove rocks at base of flag poles. CLM confirmed rocks have been removed.
• Median#1: Large amount of sedge and/or Bermuda need to be addressed.
• Medians #2: Review turf on south side of median for replacement.
• Median#3: The Queen's Crape Myrtle trees recently planted do not meet the Florida Grades
& Standard.Mr. McGee will review the proposal and determine course of action.
• Median#5: Replace one Juniper on the west end; install two firebush plants and grind down
Washingtonian stump.
• Median#9 and#10: Lift canopy on Ilex Holly trees to improve visibility in accordance with
summary detail report.
4
Forest Hills Boulevard
• Median#12: Prune two of the three Holly trees to direct growth out of the travel lanes.
Forest Hills Cart Crossing
• Re-sod ends of turf from controller to meter boxes on the south end.
Doral Circle
• Recommend removing Lantana and replanting area with three Bougainvillea and thirty
Perennial Peanut plants. CLM proposal submitted and pending approval.
• Recommend replacement of six Ixora plants towards the south end.
• First Foxtail Palm west of Doral Circle requires additional fertilizer supplements. CLM
confirmed fertilizer has been applied.
• Installation of a 12 inch wide white pedestrian crossing stripe on south side of paver crosswalk
recommended. Mr. Schumacher will confer with Dave Morgan, Maintenance Manager, Road
Maintenance Division, to determine if this crossing requires another stripe.
• Missing Flax Lilies need to be replaced. CLM will address the areas affected and provide a
proposal for replacement.
• Install steel rebar support on first riser sprinkler head from south end. CLM has installed the
rebar.
Treasure Point Cul-de-Sac
• Recommend stenciling on curbing of median number(24)to be consistent with other medians.
Weed Control
• Monitor and treat torpedo grass locations.
FPL Utility Pole Removal
The Committee queried regarding the FPL pole removal status from Andrews Boulevard& US41.
Mr. Sells will research the time frame for pole removal, noting the last service provider off the pole is
responsible for removal, and report his findings to the Committee.
VIII. Landscape Maintenance Report—Commercial Land Maintenance
A. Summary Comments
• Irrigation by the Saint Andrews Boulevard exit monument has been repaired.
• Sod installation, including Valley Stream Circle, is near completion.
• Mulch application will be complete week ending January 21, 2017.
• Bougainvillea has been treated with herbicide.
• The Holly tree on Pebble Beach Boulevard, median#17,has been pruned.
• Irrigation for the Crown of Thorns on Saint Andrews Boulevard, median#3, is functioning
as intended.
• Stenciling of Treasure Point cul-de-sac median#24 is pending.
B. Status of Fertilizer and Mulch
• Seasonal fertilizer application is complete.
• Mulch application will be complete week ending January 21, 2017.
5
C. Warren Street Irrigation Tank
Mr. Schumacher reported he spoke with the plant manager and confirmed they are responsible
for irrigation and maintenance.
IX. Old Business
A. Refurbishment of Entry Monuments
1. Prospective Styles from the field were presented at the November MSTU meeting and the
project will be undertaken in FY17.
Chairman Branco expressed the Committee's goal is to define direction for the entrance
monument refurbishment and outlined options as follows:
• Adopt a minimalist approach and simply re-paint the monument.
• Update the monument with a more contemporary appearance fashioned after the "The
Shores" which the Committee designated as their style choice during the November
slide show presentation.
Chairman Branco will "mock up"the graphics from the "Shores" style and superimpose it on
the Lely entrance monument for Committee review at the February meeting. The design can
then be sent out to bid upon Committee approval.
2. McGee & Associates Investigating requirements
FP&L does not have design jurisdiction as the Lely monuments are on private property.
Chairman Branco will contact Mr. McGee to clarify requirements during the design process
and requested Mr. McGee alert him to any pertinent issues which may arise.
B. Unfinished Business
Insurance for Pebble Beach Light Pole. Insurance reimbursement is pending.
X. New Business
A. Project Proposals for the FY -17 Year
The following projects are under consideration and will be addressed in 2017:
1. Traffic Calming—Possible Traffic Ops Presentation.
2. Lighting Pebble Beach Circle, Pebble Beach Cart Crossing, Forest Hills Cart Crossing.
Potential for Doral Circle.
3. Irrigation System Replacement.
XI. Member Comments
None
XII. Public Comments
None
There being no further business to come before the Committee, the meeting was adjourned by the
Chair at 3:31 PM.
6
LELY GOLF ESTATES BEAUTIFICATION MSTU
ADVISORY COMMITTEE
Tony Br c ,Chairman
The Minutes were approved by the Committee on f=E Adel 1-) r I te, 2017, as presented X , or
as amended
NEXT MEETING: FEBRUARY 16,2017-2:00 PM
COLLIER COUNTY EAST NAPLES LIBRARY
8787 TAMIAMI TRAIL EAST
NAPLES,FL 34113
(239)775-5592
7