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TDC Agenda 04/24/2017 4/27/2017 Collier County,FL:April 24,2017 April 24, 2017 MEETING AGENDA&NOTICE COLLIER COUNTY TOURIST DEVELOPMENT COUNCIL Collier County Government Center,Administration Bldg. F, 3rd Floor 3299 East Tamiami Trail, Naples, FL 34112 April 24, 2017 9:00 am Collier County Commission Chambers * Requires TDC Action 1. Call to Order 2. Pledge of Allegiance 3. Roll Call 4. *AGENDA AND MINUTES A. Changes and Approval of Today's Agenda B.Approval of prior TDC Meeting Minutes i. Regular Meeting 3/27/17 5. Presentations/ Public Comment- (3 minutes each) 6. * CONSENT AGENDA All matters listed under this agenda item are considered to be routine and action will be taken by one motion without separate discussion of each item. If discussion is desired by a member of the Council, that item(s)will be moved from the Consent Agenda and considered separately under New Business or Old Business. A. COASTAL ZONE MANAGEMENT These items have been before the Coastal Advisory Committee (CAC) and have received a recommendation by majority vote of the CAC to proceed with the requested work after further recommendation from the TDC for the necessary tourist tax funding. The TDC is requested to make a finding that each project promotes tourism. i. 10-Year Budget Plan Review ii. 2017-2018 Grant Application Requests iii. 2018-2019 Local Government Funding Request iv. BOEM Lease Extension &Modification Support v. Amendment #2 to FDEP Contract #14C01 vi. RFP 17-7097"Collier Creek Modeling" B. BEACH PARK FACILITIES These items have been before the Parks and Recreation Advisory Board(PARAB) and have received a recommendation by majority vote of the PARAB to proceed with the requested work after further recommendation from the TDC for the necessary tourist tax funding. The TDC is requested to make a finding that each project promotes tourism. i. Category A Beach Park Facilities Grant Applications (Fund 183) C. TOURISM DIVISION http://www.colliergoy.net/your-goyernment/adyisory-boards-and-authorities/tourist-development-councilftdc-agendas/2017-agendas/april-24-2017 1/3 4/27/2017 Collier County,FL:April 24,2017 7. NEW BUSINESS These items are for review and recommendation by the TDC and have not been reviewed by another County Advisory Board and are to be considered for funding by a majority vote and with a finding that each request promotes tourism. A. * EVENT FUNDING REQUESTS i. June Sports Event Funding Request B. * OTHER TDT FUNDING REQUESTS i. Pro Watercross World Championships Agreement C. * TDC Workshop Recap 8. OLD BUSINESS These items have been continued from a previous TDC meeting, or are reoccurring reports for review by the TDC. A. County Museums Report 9. Council Member Discussion 10. MARKETING PARTNER REPORTS These reports are provided to TDC members on the digital link above to the County website. The Research Data Services report will be presented on a monthly basis, and the other reports will be presented at TDC meetings on an as needed basis. TDC members may request a presentation by the Marketing Partner representative or by Tourism staff at each TDC meeting. A. Research Data Services B. Paradise Advertising&Marketing, Inc. C. LHG (Lou Hammond Group) D. Collier County Tourist Tax Collections E. Miles Partners -Website Activity F. Digital&Social Media-Paradise Advertising and Zebra Brazil G. Phase V -Fulfillment Services 11. TOURISM STAFF REPORTS These activity reports are provided to TDC members on a digital link to the County website and will be presented to the TDC on an as needed basis. TDC members may request a presentation by Tourism staff members at each TDC meeting. A. Director B. Group Sales C. Leisure&Travel Trade Sales D. Sports Marketing E. Public Relations&Communications F. Film Office G. International Representatives H. Visitor Centers 12. Detailed Staff Reports 13. Next Scheduled Meeting Date/Location —May 22, 2017 Collier County Government Center,Administration Bldg. F, 3rd Floor, 3299 East Tamiami Trail, Naples, Florida 34112 http://www.colliergov.net/your-government/advisory-boards-and-authorities/tourist-development-counci I/tdc-agendas/2017-agendas/apri I-24-2017 2/3 4/27/2017 Collier County,FL:April 24,2017 14.Adjournment All interested parties are invited to attend, and to register to speak and to submit their objections, if any, in writing, to the Council prior to the meeting if applicable. For more information, please contact Jack Wert at (239) 252-2402. If you are a person with a disability who needs any accommodation in order to participate in this proceeding, you are entitled, at no cost to you, to the provision of certain assistance. Please contact the Collier County Facilities Management Department located at 3335 Tamiami Trail East, Suite 101, Naples, FL 34112-5356, (239) 252-8380. Public comments will be limited to 3 minutes unless the Chairman grants permission for additional time. Collier County Ordinance No. 99-22 requires that all lobbyists shall,before engaging in any lobbying activities (including, but not limited to, addressing the Board of County Commissioners before the Board of County Commissioners and its advisory boards, register with the Clerk to the Board at the Board Minutes and Records Department. http://www.colliergov.net/your-government/advisory-boards-and-authorities/tourist-development-council/tdc-agendas/2017-agendas/april-24-2017 3/3 March 27, 2017 1 MINUTES OF THE COLLIER COUNTY TOURIST DEVELOPMENT COUNCIL MEETING Naples, Florida, March 27, 2017 LET IT BE REMEMBERED the Collier County Tourist Development Council in and for the County of Collier, having conducted business herein, met on this date at 9:00 AM in a REGULAR SESSION in Building “F” of the Government Complex, Naples, Florida with the Following members present: Chairman: Commissioner Donna Fiala Vice Chairman: Susan Becker Victor Rios Clark Hill Robert Miller Ed (Ski) Olesky Mac Chaudhry (Excused) Michelle McLeod Nancy Kerns ALSO PRESENT: Jack Wert, Tourism Director Colleen Greene, Assistant County Attorney Nick Casalanguida, Deputy County Manager Gary McAlpin, Manager, Coastal Zone Management Kelly Green, Tourist Development Tax Coordinator Nicole King, Sports Marketing Mark Isackson, Corporate Financial & Management Services Division Ed Finn, Budget Analyst Barry Williams, Director, Parks and Recreation March 27, 2017 2 Any persons in need of the verbatim record of the meeting may request a copy of the video recording from the Collier County Communications and Customer Relations Department or view online. 1. Call to Order – Commissioner Fiala Commissioner Fiala called the meeting to order at 9:03 A.M. 2. Pledge of Allegiance Pledge of Allegiance was recited. 3. Roll Call A quorum was established. 4. AGENDA AND MINUTES A. Changes and Approval of Today’s Agenda Mr. Hill moved to approve the Agenda subject to hearing 7.E following Item #5 as soon as both applicants are present for the item. Second by Ms. Becker. Carried unanimously 8 - 0. B. Approval of prior TDC Meeting Minutes i. Regular Meeting February 27, 2017 Ms. Becker moved to approve the minutes of the February 27, 2017 meeting as presented. Second by Mr. Hill. Carried unanimously 8 – 0. 5. Presentations/Public Comment - (3 minutes each) None 6. CONSENT AGENDA All matters listed under this agenda item are considered to be routine and action will be taken by one motion without separate discussion of each item. If discussion is desired by a member of the Council, that item(s) will be moved from the Consent Agenda and considered separately under New Business or Old Business. A. COASTAL ZONE MANAGEMENT These items have been before the Coastal Advisory Committee (CAC) and have received a recommendation by majority vote of the CAC to proceed with the requested work after further recommendation from the TDC for the necessary tourist tax funding. The TDC is requested to make a finding that each project promotes tourism. None B. BEACH PARK FACILITIES These items have been before the Parks and Recreation Advisory Board (PARAB) and have received a recommendation by majority vote of the PARAB to proceed with the requested work after further recommendation from the TDC for the necessary tourist tax funding. The TDC is requested to make a finding that each project promotes tourism. None C. TOURISM DIVISION None 7. New Business These items are for review and recommendation by the TDC and have not been reviewed by another March 27, 2017 3 County Advisory Board and are to be considered for funding by a majority vote and with a finding that each request promotes tourism. A. EVENT FUNDING REQUESTS i. May Sports Events Funding Request Ms. King presented the Executive Summary “Recommend approval of Tourist Development Tax Category “B” funding to support the three upcoming FY 17 Sports Events up to $16,750.00 and make a finding that these expenditures promote tourism” dated March 27, 2017 for consideration. She noted the events included the: USTA (US Tennis Association) - ITF Women’s Pro Circuit – Week 1 from May 7-14 - ($7,800); USTA-ITF Women’s Pro Circuit – Week 2 from May 14 – 21 - ($4,100) and Sweetbay Memorial Cup youth soccer from May 27 -29 - ($3,350). Mr. Rios left the meeting at 9:12 a.m. Ms. Becker moved to recommend that the Board of County Commissioners approve Tourist Development Tax Category “B” funding to support the three upcoming FY 17 Sports Events up to $16,750.00 and finds the item promotes tourism. Second by Mr. Olesky. Carried unanimously 7 – 0. Mr. Rios returned at 9:14 a.m. ii. FHSAA Volleyball Sponsorship Ms. King presented the Executive Summary “Recommend approval of Tourist Tax Category “B” funding to sponsor the upcoming May 2017 sports event, The FHSAA Boys’ Volleyball State Championship, totaling $7,800.00 and make a finding that these expenditures promote tourism” dated March 27, 2017 for consideration. The funding is for the FHSAA (Florida High School Athletic Association) Boys’ Volleyball State Championship - $7,800. Ms. Kerns moved to recommend that the Board of County Commissioners approve Tourist Tax Category “B” funding to sponsor the upcoming May 2017 sports event, The FHSAA (Florida High School Athletic Association) Boys’ Volleyball State Championship, totaling $7,800.00 and finds the item promotes tourism. Second by Mr. Hill. Carried unanimously 8 – 0. 8. Old Business C. Advisory Board Nominations Mr. Wert presented the Executive Summary “Tourist Development Council (TDC) Appointment Review” dated March 27, 2017 for consideration. He noted Tom White has withdrawn his application and Ronald Albeit and Dan Sullivan are under consideration. The item was continued from the last meeting so the applicants could be present. Speakers Ronald Albeit addressed the Council outlining the reasons he wishes to be seated on the Council. Dan Sullivan addressed the Council outlining the reasons he wishes to be seated on the Council. The Council noted both individuals are highly qualified and could be seated on the Council. Ms. McLeod moved to recommend that the Board of County Commissioners appoint Dan Sullivan to the Tourist Development Council. Without a second the motion was not considered. March 27, 2017 4 Mr. Hill moved to recommend that the Board of County Commissioners appoint Ronald Albeit to the Tourist Development Council. Second by Mr. Rios. Carried unanimously 8 – 0. 7. New Business (continued) D. Financing Plan for Future Sports Facility Mr. Casalanguida presented the Executive Summary “Recommendation to evaluate and comment on the financing plan associated with developing a regional tournament caliber sports facility” dated March 27, 2017 for information purposes. He noted:  The County’s existing facilities used for sports marketing events are at full capacity.  A recent study performed to address the shortfall was completed and recommendations were made to expand North Collier Regional Park as well as identifying other sites which could be developed.  The sites identified for new development included County owned parcels such as “Manatee Park,” Collier County 305 site (CC305), and other private properties (City Gate).  After consideration, the North Collier Regional Park was eliminated from consideration as the public did not want the park expanded and the “Manatee Park” site was deemed to have insufficient transportation access and lack of available lodging in the area.  The City Gate and CC305 site were deemed the most viable parcels for developing a multi- facility site.  City Gate has the environmental permits in place and is zoned for the activity allowing a useful facility to be opened within 12 – 18 months.  The CC305 site requires rezoning and permitting would take approximately 3 – 5 years to develop.  The County at this point is considering the City Gate site, with a possible future coordination with the CC305 site.  The site would be used for both sports marketing events by promoters and used by local teams who would pay rental fees for use of the fields.  Costs to complete the project include $40 - $60M including land acquisition and would be financed by Tourist Development Tax (TDT) funds.  One option being considered to finance the project is increasing the Tourist Tax rate from 4 percent to 5 percent which would garner an additional $5 - $6M of revenue annually. Mr. Casalanguida noted during Council discussions:  Lee County does compete with Collier County for events, however they focus on baseball and there is ample room in the market for a multi-purpose venue to house soccer, lacrosse, field hockey and other tournaments. Additionally, the County does partner with Lee County for certain events.  A concern was raised on the expenditure and benefit to the County as some participants of Collier County sports events lodge in Lee County, however Staff noted Lee County event participants house in Collier County as well during their stays in the region.  Operations and maintenance of the facility would be funded out of monies from the General Fund, not the TDT revenue. Mr. Isackson noted the following during Council discussions:  The $40 - $60M could be financed by the County as they currently have $375M of bonding capacity.  The annual debt service required from TDT revenue would be approximately $4 - $6M. March 27, 2017 5  A “fifth cent” of tourist tax is not required, however utilizing $4 - $6M of Tourist Tax revenue to pay the debt would require the existing funds be “reallocated” and the categories currently receiving funds may be negatively impacted (depending on future collection rates) by servicing the debt.  If TDT is used for the debt service, and there is a future revenue reduction, the TDT funds would still be used to pay the annual debt service.  Avenues to address a future financial shortfall of TDT revenue or supporting financial assistance of current endeavors include the County utilizing monies from the General fund to “backfill” beach renourishment projects, museum operations, etc., however this option is not under consideration at this time. Speaker Ian McKegg, Collier Citizens Council recommended that the issue be studied carefully and the County not “rush” into a decision. He expressed concern there has not been any feasibility studies conducted on the proposal to construct the facility and the debt service funding may ultimately have a negative impact on the County’s ability to address beach maintenance, especially if renourishment is required after a catastrophic storm event. Mr. Casalanguida reported he would relay the speaker’s concerns to the BCC. E. TDT Reallocation Discussion Mr. Wert presented the PowerPoint “Tourist Development Tax Overview” for information purposes. He provided a historic overview of the tax noting the distributions of the TDT tax revenue were revised in 2013 with 41.29% allocated to Beaches/Pier; 46.72% to Advertising and Promotions and 11.99% to Operations of the County Museums. The following was noted during Council discussions:  Concern increasing the tax rate to 5 percent may not be enough to cover the debt service if interest rates or other economic conditions change negatively affecting visitation to the area.  Concern visitation to the area is on the downturn, Visit Florida funding may be substantially reduced by the Legislature and it may not be an optimal time to increase the tax rate and assume new debt to be paid with Tourist Development Tax revenue. Mr. Isackson reported that the discussion on raising the tax is in the infancy stages and a recommendation would not be sought from the Council until a future date. Break: 10:35 a.m. Reconvened: 10:42 a.m. Mr. Wert noted that it would be advantageous to schedule a workshop on the proposal where all parties would have ample time to express views and the proposal could be studied and reviewed in greater detail. Speakers (they spoke after the Council heard item 8.A) Rick Medwedeff addressed the Council on area visitation numbers noting advertising and promotion expenditures are targeted at leisure travelers and data confirms this market is not in a downturn, but static. The decrease in group market visitation as a result of Marco Island hotel closures while renovations take place are the main reason for the downturn. He noted the concept of raising the tourist tax to 5 cents demands further study and would be concerned on the program undertaking a large debt service commitment at this point in time. March 27, 2017 6 Mike Dunkel, Spring Hill and Fairfield Suites noted the sports park facility would help the County diversify its tourism market and should be considered. Ian McKegg, Collier Citizens Council supports a workshop on the item and recommended an economic feasibility study on the sports park facility be completed by a qualified consultant. He expressed concern the debt service for the venue may cause a re-allocation of funds from other uses such as beaches and suggested a voter referendum may be beneficial to provide direction on the item. B. OTHER TDT FUNDING REQUESTS None 8. Old Business (continued) These items have been continued from a previous TDC meeting, or are reoccurring reports for review by the TDC. A. NCRP Returf Economic Analysis – 10:30 am time certain Mr. Williams presented the Executive Summary “Recommendation to approve initial funding in the amount of $1.8 million plus a 10% contingency amount of $180,000 for conversion of multipurpose natural turf fields to artificial turf, authorizes staff to issue a design work order from the engineering continuing services contract, approves the TDC Category “B” Tourism Promotion Fund (184) budget amendments in the amount of $1.98 million, and makes a finding that this expenditure promotes tourism dated March 27, 2017 for consideration. He noted:  The item was continued from the previous meeting.  The proposal is to place artificial turf on 4 fields (2 in 2017 and 2 in 2018) at a cost of $1.98M annually.  The County is currently experiencing more demand for sports tournaments to the point they cannot accommodate new events and are beginning to lose existing events as the users outgrow the available facilities.  The proposal is to re-turf the fields to expand the playability as the current grass turf becomes unplayable from periods of heavy use and has to be taken out of service for 2 months.  As an example on the demand, the fields hosted approximately 700 games in January 2017 with 14,000 participants utilizing the venue.  The turf would be viable for 10 years of play, at which point only the “carpet” would be required to be replaced at a substantially less cost than the initial investment.  The rate of return is estimated at 108 percent incorporating direct and indirect economic benefits to the County.  The project will be competitively bid and the 2017 phase is anticipated to be completed during the summer. Some Council Members expressed concern on the proposed expenditure given the lack of direct return on investment of Tourist Tax revenue and a greater return on investment may be realized if the funds were dedicated to maintaining the beaches. Staff noted the goal of “tourism business” is to provide benefits to the entire local economy, not solely generating a direct benefit to lodging establishments and related tax collections. Sports events promote diversity in the local tourism products offered by the County and similarly, expenditures on dredging of passes, beach renourishment, etc. do not yield a direct correlation to Tourist Tax collections. March 27, 2017 7 Speakers Dwight Morgan and Rob Anderson, Florida Fire Juniors spoke in support of the expenditure as there is a high demand in the area for youth soccer tournament facilities. Mr. Miller moved to recommend the Board of County Commissioners recommend approve initial funding in the amount of $1.8 million plus a 10% contingency amount of $180,000 for conversion of multipurpose natural turf fields to artificial turf, authorizes staff to issue a design work order from the engineering continuing services contract, approves the TDC Category “B” Tourism Promotion Fund (184) budget amendments in the amount of $1.98 million, and finds the item promotes tourism. Second by Mr. Olesky. Motion carried 5 “yes” and 3 “no.” Mr. Rios, Ms. McLeod and Mr. Hill voted “no.” 7. New Business (continued) C. Naples Depot Leasehold Improvements to Baggage Car Mr. Wert presented the Executive Summary “Recommendation to approve the projected expenditures for the leasehold improvements to a railroad car at Naples Depot to house the Greater Naples Chamber of Commerce Visitor Information Center, approve necessary budget amendments, and make a finding that the construction expenditures promote tourism” dated March 27, 2017 for consideration. He noted:  The proposal was previously heard by the Council and involves renovating the baggage car into a Visitor’s Center at the Naples Depot.  The site is leased by the County, subleased to the Chamber of Commerce who will staff the facility.  The facility will be equipped with ADA access, the site of a trolley stop and adequately signed on both sides of the site.  The project will be going out to bid with the cost estimated at $325,000 and the expenditure will be funded by $200,000 from the budget and $125,000 of reserves.  If a greater expenditure is required, the item will be returned to the Council for consideration. Mr. Rios moved to recommend the Board of County Commissioners approve the projected expenditures for the leasehold improvements to a railroad car at Naples Depot to house the Greater Naples Chamber of Commerce Visitor Information Center, approve necessary budget amendments, and finds the item promotes tourism. Second by Ms. Kerns. Carried unanimously 8 – 0. 8. Old Business (continued) B. Beach Trolley Update Mr. Wert provided the “Beach Trolley Progress Report” for information purposes. He noted $25,000 of Tourist Development Tax funds has been annually committed to the endeavor for a period of 3 years. The Council requested Staff to ensure the Visitor’s Centers are in possession of any brochures promoting the service. D. Q1 FY 17 Financial Report Mr. Wert presented the Executive Summary “Tourist Development Tax FY 17 First Quarterly Financial Review” dated March 27, 2017 for information purposes. Ms. Kerns left the meeting at 11:56 a.m. March 27, 2017 8 9. Council Member Discussion Ms. Becker reported that she attended a Tourism Advisory Roundtable on behalf of the Council. Mr. Wert reported that he will be scheduling a workshop on the concept of increasing the tourist tax rate to 5 percent. 10. Marketing Partner Reports These reports are provided to TDC members on the digital link above to the County website. The Research Data Services report will be presented on a monthly basis, and the other reports will be presented at TDC meetings on an as needed basis. TDC members may request a presentation by the Marketing Partner representative or by Tourism staff at each TDC meeting. Marketing Partner Reports – March 27, 2017 A. Research Data Services – Dr. Walter Klages “Research Report – Klages Research and Research Data Services, Inc. B. Paradise Advertising – Cedar Hames/Nicole Delaney Paradise Advertising and Marketing, Inc – Marketing Report C. Lou Hammond Group - Jonell Modys “Lou Hammond Group and CVB PR Team Public Relations Report” D. Collier County Tourist Tax Collections – Jack Wert “Collier County Tax Collector Tourist Tax Collections” E. Miles Partners – Website Activity – Buzzy Ford “Web Site Analytics” F. Digital & Social Media- Paradise Advertising and Zebra Brazil “Brazil Social Media Marketing” G. Atilus – Search Engine Optimization “Digital/Social Media Marketing” H. Phase V - Fulfillment Services – Jack Wert “Phase V Fulfillment Services” 11. Tourism Staff Reports These activity reports are provided to TDC members on a digital link to the County website and will be presented to the TDC on an as needed basis. TDC members may request a presentation by Tourism staff members at each TDC meeting. A. Director B. Group Sales C. Leisure and Travel Trade Sales D. Sports Marketing E. Public Relations & Communications F. Film Office March 27, 2017 9 G. International Representatives H. Visitor Centers 12. Detailed Staff Reports Submitted 13. Next Scheduled Meeting Date/Location – April 24, 2017 – 9:00 a.m. Collier County Government Center, Administration Bldg. F, 3rd Floor, 3299 East Tamiami Trail, Naples, Florida 34112 There being no further business for the good of the County, the meeting was adjourned by order of the chair at 12:04 P.M. COLLIER COUNTY TOURIST DEVELOPMENT COUNCIL _________________________________ Chairman, Commissioner Donna Fiala These minutes approved by the Board/Committee on ________________________________________ as presented ____________ or as amended ___________. EXECUTIVE SUMMARY Recommendation to review and recommend for approval the 10-Year Capital Planning document for Fund 195-Beach Renourishment and Pass Maintenance and Fund 185 Program Management and Administration. OBJECTIVE: To obtain recommendation for approval for the 10-year capital planning document. CONSIDERATIONS: A 10-year capital planning document has been developed by Collier County staff to identify and balance long-term capital requirements/expenses and revenues received from the tourist development tax Fund 195 for beach renourishment and pass maintenance. This document is strictly used for planning. All grant requests and expenditure requests will be reviewed and approved by the Coastal Advisory Committee, the Tourist Development Council, and the Board of County Commissioners. Additionally, the Florida Department of Environmental Protection (FDEP) Local Government Funding Request (LGFR) program requires that a 10-year planning document be utilized and approved for all municipalities seeking cost-share funding for Beach Management projects. Approval of this document for planning purposes satisfies the intent of this program. FISCAL IMPACT: No Fiscal impact for this action. GROWTH MANAGEMENT IMPACT: There is no impact to the Growth Management Plan related to this action. ADVISORY COMMITTEE RECOMMENDATIONS: At the April 13, 2017 Coastal Advisory Committee meeting this item was unanimously recommended for approval by an 8 to 0 vote. LEGAL CONSIDERATIONS: This item does not present any legal issues at this time. – CMG RECOMMENDATION: To review and recommend for approval the 10-Year Capital Planning document for Fund 195-Beach Renourishment and Pass Maintenance and Fund 185 Program Management and Administration. Prepared By: J. Gary McAlpin, P.E., Coastal Zone Management, Capital Project Planning, Impact Fees and Program Management Division, Growth Management Department Attachments: 1) 10-Year Planning Document April 24, 2017 Consent Agenda 6-A (i) 1 of 2 TDC Beach Renourishment Capital Fund (195) 2017 CZM 10 Year Projection Required Proposed (Note: Hidden sheets w/AUIR info)Adopted Amended Forecast FY 17 Budget Projected Projected Projected Projected Projected Projected Projected Projected Projected FY18 - FY22 FY18 - FY27 FY17 FY17 FY17 Required FY18 FY19 FY20 FY21 FY22 FY23 FY24 FY25 FY26 FY27 5 Year Totals 10 Year Totals Sources Roll forward (sum of reserves)26,017,595 26,017,595 26,017,595 23,023,095 26,514,095 29,471,595 32,924,395 36,184,195 39,459,395 43,550,995 46,412,995 49,568,895 53,642,595 23,023,095 23,023,095 TDT (Fund 195) Revenue 8,122,300 8,122,300 8,122,300 8,203,500 8,285,500 8,368,400 8,452,100 8,536,600 8,622,000 8,708,200 8,795,300 8,883,300 8,972,100 41,846,100 85,827,000 Revenue Reserve (406,100) (406,100) - (410,200) - - - - - - - - - (410,200) (410,200) Reimbursements 1,250,000 1,250,000 1,250,000 - - - - - - - - - Interest 260,200 260,200 260,200 230,200 265,100 294,700 329,200 361,800 394,600 435,500 464,100 495,700 536,400 1,481,000 3,807,300 Total Funding 35,243,995 35,243,995 35,650,095 31,046,595 35,064,695 38,134,695 41,705,695 45,082,595 48,475,995 52,694,695 55,672,395 58,947,895 63,151,095 65,939,995 112,247,195 Uses FY17 FY17 FY17 FY17 FY18 FY19 FY20 FY21 FY22 FY23 FY24 FY25 FY26 FY27 5 Year Totals 10 Year Totals Proj. No. Beach Projects 80301 Collier Beach Renourishment - 3,313,300 3,172,000 0 2,500,000 2,500,000 2,500,000 2,500,000 2,500,000 2,500,000 2,500,000 2,500,000 2,500,000 2,500,000 12,500,000 25,000,000 80165 County Beach Analysis & Design 41,353 30,000 30,000 - - - - - - - - - - - 90061 Marco Island South TS Debbie Engineering, NTP & Renourishment (15,000 CY's)- 862,538 725,000 0 - - - - - - - - - - - 90062 Marco Central Bch Regrade (150,000 CY's)- 1,045,695 1,045,700 1,045,700 - - - - - - - - - - - 90065 Local Government Funding Request (LGFR)15,000 27,207 27,200 27,200 25,000 25,000 25,000 25,000 25,000 25,000 25,000 25,000 25,000 25,000 125,000 250,000 90068 Naples Beach Engineering, NTP & Renourishment (50,000 CY's) (1)- - 4,500,000 - - - - - - - - - - - - 90069 Clam Pass Beach Engineering, NTP & Renourishment (25,000 CY's) (1), (2)1,250,000 1,262,551 1,262,600 1,262,600 - - - - - - - - - - 90070 Pelican Bay Beach Engineering, NTP & Renourishment (25,000 CY's) (1), (3)1,250,000 1,250,000 - 0 - - - - - - - - - - - - 90071 Marco Island South, NTP & Renourishment (100,000 CY's) (1)- - - 0 - 1,000,000 - - - - 1,000,000 - - - 1,000,000 2,000,000 Inlet Projects 80210 Wiggins Pass Channel Straighten - 275 - 0 - - - - - - - - - - - 80288 Wiggins Pass Dredging 750,000 779,380 779,400 1,500,000 25,000 25,000 25,000 750,000 25,000 150,000 25,000 750,000 25,000 25,000 850,000 1,825,000 88032 Clam Pass Dredging (Pel Bay)20,000 43,029 43,000 0 20,000 500,000 20,000 20,000 20,000 500,000 20,000 20,000 20,000 560,000 1,140,000 90029 Doctor's Pass S Jetty Reconstruct - 502,373 502,400 502,400 - - - - - - - - - - - 90064 Collier Creek Engineering, NTP and Dredging (30,000CY's)- 465,850 353,600 0 - - - - - - - - 500,000 - - 500,000 90072 Collier Creek Modeling, Jetty Rework and Channel Training 750,000 750,000 750,000 750,000 - - - - - - - - - - - 90549 Doctor's Pass Dredging 25,000 50,000 50,000 600,000 25,000 25,000 25,000 25,000 850,000 25,000 25,000 600,000 25,000 25,000 950,000 1,650,000 90073 Erosion Control Structure Doctor's Pass 1,000,000 1,000,000 1,000,000 1,000,000 - - Regulatory 80171 Beach Tilling - County Wide 40,000 77,918 30,000 30,000 30,000 30,000 30,000 30,000 30,000 30,000 30,000 30,000 30,000 30,000 150,000 300,000 90033 Near Shore Hard Bottom Monitoring 165,000 333,742 333,700 165,000 165,000 165,000 165,000 165,000 165,000 165,000 165,000 165,000 165,000 165,000 825,000 1,650,000 90297 Shorebird Monitoring 28,000 56,000 25,000 25,000 25,000 25,000 25,000 25,000 25,000 25,000 25,000 25,000 25,000 25,000 125,000 250,000 90536 City/County Physical Beach and Pass Monitor 165,000 304,140 198,000 0 165,000 165,000 165,000 165,000 165,000 165,000 165,000 165,000 165,000 165,000 825,000 1,650,000 99999 Beach Turtle Monitoring 166,500 166,500 166,500 166,500 166,500 166,500 166,500 166,500 166,500 166,500 166,500 166,500 166,500 166,500 832,500 1,665,000 Maintenance 90527 Beach Cleaning-Naples 175,000 375,000 336,100 180,000 180,000 180,000 180,000 180,000 180,000 180,000 180,000 180,000 180,000 180,000 900,000 1,800,000 90533 Beach Cleaning-County/Marco 190,000 321,807 323,300 160,000 160,000 160,000 160,000 160,000 160,000 160,000 160,000 160,000 160,000 160,000 800,000 1,600,000 90044 Vegetation Repairs-Exotic Removal 75,000 351,410 150,000 75,000 75,000 75,000 75,000 75,000 75,000 75,000 75,000 75,000 75,000 75,000 375,000 750,000 Structures 90096 Naples Pier - 50 - 0 - - 135,500 200,000 200,000 200,000 200,000 200,000 200,000 200,000 535,500 1,535,500 Administration - 90020 Fund 195 Admin Costs 46,600 90,565 90,600 0 41,300 75,000 75,000 75,000 75,000 75,000 75,000 75,000 75,000 75,000 341,300 716,300 Total Direct Project Cost 10,111,100 16,305,621 11,394,100 12,019,400 3,582,800 4,636,500 4,252,000 4,561,500 4,661,500 3,961,500 5,316,500 5,136,500 4,336,500 3,836,500 21,694,300 44,281,800 80268 Olesky Pier - 310,000 310,000 - - - - - - - - - - - - 99195 Interest Redirection - - - - - - - - - - - - - - - 99195 Transfer to 185 Operating 759,900 759,900 759,900 759,900 786,700 786,700 786,700 786,700 786,700 786,700 786,700 786,700 786,700 786,700 3,933,500 7,867,000 99195 Transfer to Tax Collecter (Revenue Collection Exp)163,000 163,000 163,000 163,000 163,000 169,900 171,600 173,300 175,000 176,800 178,500 180,300 182,100 183,900 852,800 1,754,400 99195 Reserves General - - - - - - - - - - - - - - - 99195 Reserve for Catastrophe 6,570,000 6,570,000 6,570,000 6,570,000 7,070,000 7,570,000 8,070,000 8,570,000 9,070,000 9,570,000 10,000,000 10,000,000 10,000,000 10,000,000 9,070,000 10,000,000 99195 Reserve for Unrestricted Capital - - 99195 Reserve - FDEP/FEMA Refuding/Deob 5,000,000 5,000,000 5,000,000 5,000,000 5,000,000 5,000,000 5,000,000 5,000,000 5,000,000 5,000,000 5,000,000 5,000,000 5,000,000 5,000,000 5,000,000 5,000,000 Total Programmed 22,604,000 29,108,521 24,197,000 24,512,300 16,602,500 18,163,100 18,280,300 19,091,500 19,693,200 19,495,000 21,281,700 21,103,500 20,305,300 19,807,100 40,550,600 68,903,200 Unencumbered Reserve Balance to Roll 12,639,995 6,135,474 11,453,095 14,444,095 16,901,595 19,854,395 22,614,195 25,389,395 28,980,995 31,412,995 34,568,895 38,642,595 43,343,995 25,389,395 43,343,995 April 24, 2017 Consent Agenda 6-A (i) 2 of 2 EXECUTIVE SUMMARY Recommendation to approve Category “A” Tourist Development Council Grant applications from the City of Naples, the City of Marco Island and Collier County for FY- 2017-2018 in the amount of $4,505,700; authorize the Chairman to sign Grant Agreements following County Attorney’s approval; and make a finding that these expenditures will promote tourism. OBJECTIVE: To obtain approval of Category “A” Tourist Development Fund 195 Grant application requests for 2017-2018 in the amount of $4,505,700. CONSIDERATIONS: Category “A” Tourist Development Council Grant applications To review and approve the received TDC Category “A” Grant Applications as follows: FY2017/2018 PROJECT/DESCRIPTION: REQUESTED 1.Regulatory and Permit Compliance Sea Turtle Protection Program – Collier County-99999 $166,500 Beach Tilling – Collier County -80171 $30,000 Physical Beach and Pass Monitoring – (Vanderbilt, Clam Pass Beach, Park Shore, Naples and Marco South Beaches along with Wiggins, Doctors, Collier Creek and Caxambas Pass) – 90536 $165,000 Biological Monitoring (Vanderbilt, Clam Pass Beach, Park Shore, Naples and Marco South) – 90033 $165,000 Shorebird Monitoring(Vanderbilt, Clam Pass Beach, Park Shore, Naples and Marco South) – 90297 $25,000 SUB-TOTAL $551,500 2.Beach Renourishment Projects Local Government Funding Request (LGFR) – 90065 $25,000 Collier County Beach Renourishment – 80301 $2,500,000 SUB-TOTAL $2,525,000 3.Inlet Projects Wiggins Pass Monitoring - 80288 $25,000 Doctors Pass Monitoring – 90549 $25,000 SUB-TOTAL $50,000 4.Beach Maintenance Beach Maintenance – Collier County/Marco Island – 90533 $160,000 Beach Maintenance – City of Naples – 90527 $180,000 Vegetation Repairs/Exotic Removal – County Wide – 90044 $75,000 SUB-TOTAL $415,000 5.Administration April 24, 2017 Consent Agenda 6-A (ii) 1 of 41 185 Project Management and Administration $801,200 Tax Collector Fee’s (2.5%) $163,000 SUB-TOTAL $964,200 TOTAL GRANTS $4,505,700 Regulatory and Permit Compliance: All these items are required by FDEP permit, required by law or required to maintain critical programs between required permit activities. Approval is recommended. Planned Projects: Projects required to maintain the beaches, inlets and the engineering and permitting required to support construction. Approval is recommended. Beach Maintenance: Exceptional beach experience for our residents and visitors has been at the heart of our success in the past. These items are required to maintain that experience. Approval is recommended. Administration: A summary spreadsheet outlining all administrative program and project management cost is attached. Approval is recommended. FISCAL IMPACT: The Fiscal Year 2017/2018 proposed Beach Renourishment Fund 195 budget appropriates funding for these grant applications. The source of funds is Category “A” Tourist Development Tax dollars. GROWTH MANAGEMENT IMPACT: There is no impact to the growth management plan related to this action. ADVISORY COMMITTEE RECOMMENDATIONS: At the April 13, 2017 Coastal Advisory Committee (CAC) this item was unanimously recommended for approval by an 8 to 0 vote. LEGAL CONSIDERATIONS: This item is approved as to form and legality and requires majority vote for approval. – CMG RECOMMENDATION: To approve Category “A” Tourist Development Council Grant applications from the City of Naples, the City of Marco Island and Collier County for FY-2017- 2018 in the amount of $4,505,700; authorize the Chairman to sign Grant Agreements following County Attorney’s approval; and make a finding that these expenditures will promote tourism. Prepared By: J. Gary McAlpin, P.E., Coastal Zone Management, Capital Project Planning, Impact Fees and Program Management Division, Growth Management Department Attachments: 1) Agreement 2) Grant Applications April 24, 2017 Consent Agenda 6-A (ii) 2 of 41 April 24, 2017 Consent Agenda 6-A (ii) 3 of 41 April 24, 2017 Consent Agenda 6-A (ii) 4 of 41 April 24, 2017 Consent Agenda 6-A (ii) 5 of 41 April 24, 2017 Consent Agenda 6-A (ii) 6 of 41 COLLIER COUNTY TOURIST DEVELOPMENT COUNCIL CATEGORY “A” GRANT APPLICATION Beach Renourishment and Pass Maintenance Beach Tilling – County Wide (80171) 1. Name and Address of Project Sponsor Organization: Coastal Zone Management Collier County Government 2800 N. Horseshoe Drive Naples, Florida 34104 2. Contact Person, Title and Phone Number: Name: Gail Hambright, Accountant Address: Collier County Government 2685 S. Horseshoe Drive City Naples ST FL ZIP 34104 Phone: 252-2966 FAX: 252-2950 3. Organization’s Chief Official and Title: Penny Taylor, Chairman Board of County Commissioners 4. Details of Project- Description and Location: Beach tilling is required by FDEP permit and is performed directly prior to turtle nesting Season. Tilling is paid on an acre basis for re-nourished beaches. Approval is recommended 5. Estimated project start date: October 1, 2017 6. Estimated project duration: 12 Months 7. Total TDC Tax Funds Requested: $30,000.00 8. If the full amount requested cannot be awarded, can the program/project be restructured to accommodate a smaller award? Yes ( ) No (X) April 24, 2017 Consent Agenda 6-A (ii) 7 of 41 Collier County Tourist Development Council Category “A” Grant Application Page 2 Beach Tilling PROJECT BUDGET PROGRAM ELEMENT AMOUNT TDC Funds Requested $ 30,000.00 City/Taxing District Share $ ________ State of Florida Share $ ________ Federal Share $ ________ TOTAL $ _30,000.00 PROJECT EXPENSES: (Engineering, Mobilization, Contractor, Monitoring etc) __Contractual Services ________________ $_30,000.00 __________________________________ $_________ __________________________________ $_________ __________________________________ $_________ __________________________________ $_________ TOTAL $ _30,000.00 I have read the Tourist Development Category “A” Beach Funding Policy covering beach renourishment and pass maintenance and agree that my organization will comply with all guidelines and criteria. Signature of Sponsor Organization’s Chief Official Date April 24, 2017 Consent Agenda 6-A (ii) 8 of 41 COLLIER COUNTY TOURIST DEVELOPMENT COUNCIL CATEGORY “A” GRANT APPLICATION Beach Renourishment and Pass Maintenance City/County Physical Beach and Pass Monitoring (Vanderbilt, Clam Pass Beach, Park Shore, Naples, Marco South beaches along with Wiggins, Doctors, Collier Creek and Caxambas Passes) (No. 90536) 1. Name and Address of Project Sponsor Organization: Coastal Zone Management Collier County Government 2800 N. Horseshoe Drive Naples, Florida 34104 2. Contact Person, Title and Phone Number: Name: Gail Hambright, Accountant Address: Collier County Government 2685 S. Horseshoe Drive City Naples ST FL ZIP 34104 Phone: 252-2966 FAX: 252-2950 3. Organization’s Chief Official and Title: Penny Taylor, Chairman Board of County Commissioners 4. Details of Project- Description and Location: This Physical Beach Monitoring is required by FDEP permit and future renourishment. Beaches monitored will be Vanderbilt, Clam Pass Beach, Park Shore, Naples, Marco South and the southern portion of Barefoot Beach. Passes monitored will be Wiggins, Doctors, Collier Creek and Caxambas. Approval is recommended. 5. Estimated project start date: October 1, 2017 6. Estimated project duration: 12 Months 7. Total TDC Tax Funds Requested: $165,000.00 8. If the full amount requested cannot be awarded, can the program/project be restructured to accommodate a smaller award? Yes ( ) No (X) April 24, 2017 Consent Agenda 6-A (ii) 9 of 41 Collier County Tourist Development Council Category “A” Grant Application Page 2 City/County Physical Beach and Pass Monitoring (Vanderbilt, Clam Pass Beach, Park Shore, Naples, Marco South beaches along with Wiggins, Doctors, Collier Creek and Caxambas Passes) (No. 90536) PROJECT BUDGET PROGRAM ELEMENT AMOUNT TDC Funds Requested $ 165,000.00 City/Taxing District Share $ ___________ State of Florida Share $ ___________ Federal Share $ ___________ TOTAL $ 165,000.00 PROJECT EXPENSES: (Engineering, Mobilization, Contractor, Monitoring etc) __Engineering Fees__________________ $_165,000.00 __________________________________ $___________ __________________________________ $___________ __________________________________ $___________ __________________________________ $___________ TOTAL $ 165,000.00 I have read the Tourist Development Category “A” Beach Funding Policy covering beach renourishment and pass maintenance and agree that my organization will comply with all guidelines and criteria. Signature of Sponsor Organization’s Chief Official Date April 24, 2017 Consent Agenda 6-A (ii) 10 of 41 COLLIER COUNTY TOURIST DEVELOPMENT COUNCIL CATEGORY “A” GRANT APPLICATION Beach Renourishment and Pass Maintenance Near Shore Hard Bottom Monitoring (No. 90033) 1. Name and Address of Project Sponsor Organization: Coastal Zone Management Collier County Government 2685 S. Horseshoe Drive Naples, Florida 34104 2. Contact Person, Title and Phone Number: Name: Gail Hambright, Accountant Address: Collier County Government 2800 N. Horseshoe Drive City Naples ST FL ZIP 34104 Phone: 252-2966 FAX: 252-2950 3. Organization’s Chief Official and Title: Penny Taylor, Chairman Board of County Commissioners 4. Details of Project- Description and Location: Biological Monitoring is required by FDEP permit to determine the health of the near shore hardbottom as a result of the recent renourishment. Approval is recommended 5. Estimated project start date: October 1, 2017 6. Estimated project duration: 12 Months 7. Total TDC Tax Funds Requested: $165,000.00 8. If the full amount requested cannot be awarded, can the program/project be restructured to accommodate a smaller award? Yes ( ) No (X) April 24, 2017 Consent Agenda 6-A (ii) 11 of 41 Collier County Tourist Development Council Category “A” Grant Application Page 2 Near Shore Hard Bottom Monitoring (No. 90033) PROJECT BUDGET PROGRAM ELEMENT AMOUNT TDC Funds Requested $ 165,000.00 City/Taxing District Share $ ___________ State of Florida Share $ ___________ Federal Share $ ___________ TOTAL $ 165,000.00 PROJECT EXPENSES: (Engineering, Mobilization, Contractor, Monitoring etc) __Engineering Fees__________________ $_165,000.00 __________________________________ $___________ __________________________________ $___________ __________________________________ $___________ __________________________________ $___________ TOTAL $ 165,000.00 I have read the Tourist Development Category “A” Beach Funding Policy covering beach renourishment and pass maintenance and agree that my organization will comply with all guidelines and criteria. Signature of Sponsor Organization’s Chief Official Date April 24, 2017 Consent Agenda 6-A (ii) 12 of 41 COLLIER COUNTY TOURIST DEVELOPMENT COUNCIL CATEGORY “A” GRANT APPLICATION Beach Renourishment and Pass Maintenance Shorebird Monitoring (Vanderbilt, Park Shore, Naples & Marco South) (No. 90297) 1. Name and Address of Project Sponsor Organization: Coastal Zone Management Collier County Government 2800 N. Horseshoe Drive Naples, Florida 34104 2. Contact Person, Title and Phone Number: Name: Gail Hambright, Accountant Address: Collier County Government 2685 S. Horseshoe Drive City Naples ST FL ZIP 34104 Phone: 252-2966 FAX: 252-2950 3. Organization’s Chief Official and Title: Penny Taylor, Chairman Board of County Commissioners 4. Details of Project- Description and Location: Shorebird Monitoring is required for Vanderbilt, Park Shore, Naples and Marco South Beaches by FDEP permit. Approval is recommended. 5. Estimated project start date: October 1, 2017 6. Estimated project duration: 12 Months 7. Total TDC Tax Funds Requested: $25,000.00 8. If the full amount requested cannot be awarded, can the program/project be restructured to accommodate a smaller award? Yes ( ) No (X) April 24, 2017 Consent Agenda 6-A (ii) 13 of 41 Collier County Tourist Development Council Category “A” Grant Application Page 2 Shorebird Monitoring (Vanderbilt, Park Shore, Naples & Marco South) (No. 90297) PROJECT BUDGET PROGRAM ELEMENT AMOUNT TDC Funds Requested $ 25,000.00 City/Taxing District Share $ ___________ State of Florida Share $ ___________ Federal Share $ ___________ TOTAL $ 25.000.00 PROJECT EXPENSES: (Engineering, Mobilization, Contractor, Monitoring etc) __Contractual Services_______________ $_25,000.00 __________________________________ $___________ __________________________________ $___________ __________________________________ $___________ __________________________________ $___________ TOTAL $ 25,000.00 I have read the Tourist Development Category “A” Beach Funding Policy covering beach renourishment and pass maintenance and agree that my organization will comply with all guidelines and criteria. Signature of Sponsor Organization’s Chief Official Date April 24, 2017 Consent Agenda 6-A (ii) 14 of 41 COLLIER COUNTY TOURIST DEVELOPMENT COUNCIL CATEGORY “A” GRANT APPLICATION Beach Renourishment and Pass Maintenance Local Government Funding Request (LGFR) (No. 90065) 1. Name and Address of Project Sponsor Organization: Coastal Zone Management Collier County Government 2800 N. Horseshoe Drive Naples, Florida 34104 2. Contact Person, Title and Phone Number: Name: Gail Hambright, Accountant Address: Collier County Government 2685 S. Horseshoe Drive City Naples ST FL ZIP 34104 Phone: 252-2966 FAX: 252-2950 3. Organization’s Chief Official and Title: Penny Taylor, Chairman Board of County Commissioners 4. Details of Project- Description and Location: Support required to prepare and submit the LGFR to FDEP as required to secure cost-share FDEP funding. 5. Estimated project start date: October 1, 2017 6. Estimated project duration: 12 Months April 24, 2017 Consent Agenda 6-A (ii) 15 of 41 Collier County Tourist Development Council Category “A” Grant Application Page 2 Local Government funding Request (LGFR) (No. 90065) 7. Total TDC Tax Funds Requested: $25,000.00 8. If the full amount requested cannot be awarded, can the program/project be restructured to accommodate a smaller award? Yes (X) No ( ) PROJECT BUDGET PROGRAM ELEMENT AMOUNT TDC Funds Requested $ 25,000.00 City/Taxing District Share $ ___________ State of Florida Share $ ___________ Federal Share $ ___________ TOTAL $ 25,000.00 PROJECT EXPENSES: (Engineering, Mobilization, Contractor, Monitoring etc) __Analysis and Submittal $ 25,000.00 $___________ __________________________________ $___________ __________________________________ $___________ __________________________________ $___________ TOTAL $ 25,000.00 I have read the Tourist Development Category “A” Beach Funding Policy covering beach renourishment and pass maintenance and agree that my organization will comply with all guidelines and criteria. Signature of Sponsor Organization’s Chief Official Date April 24, 2017 Consent Agenda 6-A (ii) 16 of 41 COLLIER COUNTY TOURIST DEVELOPMENT COUNCIL CATEGORY “A” GRANT APPLICATION Beach Renourishment and Pass Maintenance Collier County Beach Renourishment (No. 80301) 1. Name and Address of Project Sponsor Organization: Coastal Zone Management Collier County Government 2800 N. Horseshoe Drive Naples, Florida 34104 2. Contact Person, Title and Phone Number: Name: Gail Hambright, Accountant Address: Collier County Government 2685 S. Horseshoe Drive City Naples ST FL ZIP 34104 Phone: 252-2966 FAX: 252-2950 3. Organization’s Chief Official and Title: Penny Taylor, Chairman Board of County Commissioners 4. Details of Project- Description and Location: Allocation of $2,500,000 for potential renourishment in 2017/2018. 5. Estimated project start date: November 1, 2017 – Construction; May 1, 2018 - Engineering/Construction 6. Estimated project duration: 12 Months April 24, 2017 Consent Agenda 6-A (ii) 17 of 41 Collier County Tourist Development Council Category “A” Grant Application Page 2 Collier County Beach Renourishment (No. 80301) 7. Total TDC Tax Funds Requested: $2,500,000 8. If the full amount requested cannot be awarded, can the program/project be restructured to accommodate a smaller award? Yes (X) No ( ) PROJECT BUDGET PROGRAM ELEMENT AMOUNT TDC Funds Requested $ 2,500,000 City/Taxing District Share $ __N/A___ State of Florida Share $ __N/A___ Federal Share $ __N/A___ TOTAL $ 2,500,000 PROJECT EXPENSES: (Engineering, Mobilization, Contractor, Monitoring etc) Engineering, Permitting and Construction $2,500,000 $___________ __________________________________ $___________ __________________________________ $___________ __________________________________ $___________ TOTAL $ 2,500,000 I have read the Tourist Development Category “A” Beach Funding Policy covering beach renourishment and pass maintenance and agree that my organization will comply with all guidelines and criteria. Signature of Sponsor Organization’s Chief Official Date April 24, 2017 Consent Agenda 6-A (ii) 18 of 41 COLLIER COUNTY TOURIST DEVELOPMENT COUNCIL CATEGORY “A” GRANT APPLICATION Beach Renourishment and Pass Maintenance Wiggins Pass Monitoring (No. 80288) 1. Name and Address of Project Sponsor Organization: Coastal Zone Management Collier County Government 2800 N. Horseshoe Drive Naples, Florida 34104 2. Contact Person, Title and Phone Number: Name: Gail Hambright, Accountant Address: Collier County Government 2685 S. Horseshoe Drive City Naples ST FL ZIP 34104 Phone: 252-2966 FAX: 252-2950 3. Organization’s Chief Official and Title: Penny Taylor, Chairman Board of County Commissioners 4. Details of Project- Description and Location: Pass monitoring. 5. Estimated project start date: October 1, 2017 6. Estimated project duration: 12 Months 7. Total TDC Tax Funds Requested: $25,000.00 8. If the full amount requested cannot be awarded, can the program/project be restructured to accommodate a smaller award? Yes (X) No ( ) April 24, 2017 Consent Agenda 6-A (ii) 19 of 41 Collier County Tourist Development Council Category “A” Grant Application Page 2 Wiggins Pass Monitoring No. 80288 PROJECT BUDGET PROGRAM ELEMENT AMOUNT TDC Funds Requested $ 25,000.00 City/Taxing District Share $ ___________ State of Florida Share $ ___________ Federal Share $ ___________ TOTAL $ 25,000.00 PROJECT EXPENSES: (Engineering, Mobilization, Contractor, Monitoring etc) __Contractual Services_______________ $_25,000.00 __________________________________ $___________ __________________________________ $___________ __________________________________ $___________ __________________________________ $___________ TOTAL $ 25,000.00 I have read the Tourist Development Category “A” Beach Funding Policy covering beach renourishment and pass maintenance and agree that my organization will comply with all guidelines and criteria. Signature of Sponsor Organization’s Chief Official Date April 24, 2017 Consent Agenda 6-A (ii) 20 of 41 COLLIER COUNTY TOURIST DEVELOPMENT COUNCIL CATEGORY “A” GRANT APPLICATION Beach Renourishment and Pass Maintenance Doctors Pass Monitoring (No. 90549) 1. Name and Address of Project Sponsor Organization: Coastal Zone Management Collier County Government 2800 N. Horseshoe Drive Naples, Florida 34104 2. Contact Person, Title and Phone Number: Name: Gail Hambright, Accountant Address: Collier County Government 2685 S. Horseshoe Drive City Naples ST FL ZIP 34104 Phone: 252-2966 FAX: 252-2950 3. Organization’s Chief Official and Title: Penny Taylor, Chairman Board of County Commissioners 4. Details of Project- Description and Location: Pass Monitoring. 5. Estimated project start date: October 1, 2017 6. Estimated project duration: 12 Months April 24, 2017 Consent Agenda 6-A (ii) 21 of 41 Collier County Tourist Development Council Category “A” Grant Application Page 2 Doctors Pass Monitoring (No. 90549) 7. Total TDC Tax Funds Requested: $25,000.00 8. If the full amount requested cannot be awarded, can the program/project be restructured to accommodate a smaller award? Yes (X) No ( ) PROJECT BUDGET PROGRAM ELEMENT AMOUNT TDC Funds Requested $ 25,000.00 City/Taxing District Share $ ___________ State of Florida Share $ ___________ Federal Share $ ___________ TOTAL $ 25,000.00 PROJECT EXPENSES: (Engineering, Mobilization, Contractor, Monitoring etc) Monitoring Activities $ 25,000.00 __________________________________ $___________ __________________________________ $___________ __________________________________ $___________ TOTAL $ 25,000.00 I have read the Tourist Development Category “A” Beach Funding Policy covering beach renourishment and pass maintenance and agree that my organization will comply with all guidelines and criteria. Signature of Sponsor Organization’s Chief Official Date April 24, 2017 Consent Agenda 6-A (ii) 22 of 41 COLLIER COUNTY TOURIST DEVELOPMENT COUNCIL CATEGORY “A” GRANT APPLICATION Beach Renourishment and Pass Maintenance Beach Cleaning/Maintenance Collier County/Marco Island (No. 90533) 1. Name and Address of Project Sponsor Organization: Coastal Zone Management Collier County Government 2800 N. Horseshoe Drive Naples, Florida 34104 2. Contact Person, Title and Phone Number: Name: Gail Hambright, Accountant Address: Collier County Government 2685 S. Horseshoe Drive City Naples ST FL ZIP 34104 Phone: 252-2966 FAX: 252-2950 3. Organization’s Chief Official and Title: Penny Taylor, Chairman Board of County Commissioners 4. Details of Project- Description and Location: This item is required to maintain the beaches and is recommended for approval. 5. Estimated project start date: October 1, 2017 6. Estimated project duration: 12 Months 7. Total TDC Tax Funds Requested: $160,000.00 8. If the full amount requested cannot be awarded, can the program/project be restructured to accommodate a smaller award? Yes (X ) No ( ) April 24, 2017 Consent Agenda 6-A (ii) 23 of 41 Collier County Tourist Development Council Category “A” Grant Application Page 2 Beach Cleaning/Maintenance Collier County/Marco Island (No. 90533) PROJECT BUDGET PROGRAM ELEMENT AMOUNT TDC Funds Requested $ _160,000.00 City/Taxing District Share $ __________ State of Florida Share $ __________ Federal Share $ __________ TOTAL $ _160,000.00 PROJECT EXPENSES: (Engineering, Mobilization, Contractor, Monitoring etc) __Operating Expenses ________________ $_160,000.00 __________________________________ $__________ __________________________________ $__________ __________________________________ $__________ __________________________________ $__________ TOTAL $ _160,000.00 I have read the Tourist Development Category “A” Beach Funding Policy covering beach renourishment and pass maintenance and agree that my organization will comply with all guidelines and criteria. Signature of Sponsor Organization’s Chief Official Date April 24, 2017 Consent Agenda 6-A (ii) 24 of 41 April 24, 2017 Consent Agenda 6-A (ii) 25 of 41 April 24, 2017 Consent Agenda 6-A (ii) 26 of 41 April 24, 2017 Consent Agenda 6-A (ii) 27 of 41 April 24, 2017 Consent Agenda 6-A (ii) 28 of 41 April 24, 2017 Consent Agenda 6-A (ii) 29 of 41 April 24, 2017 Consent Agenda 6-A (ii) 30 of 41 April 24, 2017 Consent Agenda 6-A (ii) 31 of 41 April 24, 2017 Consent Agenda 6-A (ii) 32 of 41 April 24, 2017 Consent Agenda 6-A (ii) 33 of 41 April 24, 2017 Consent Agenda 6-A (ii) 34 of 41 April 24, 2017 Consent Agenda 6-A (ii) 35 of 41 April 24, 2017 Consent Agenda 6-A (ii) 36 of 41 April 24, 2017 Consent Agenda 6-A (ii) 37 of 41 COLLIER COUNTY TOURIST DEVELOPMENT COUNCIL CATEGORY “A” GRANT APPLICATION Beach Renourishment and Pass Maintenance Vegetation Repair/Exotic Removal County Wide (90044) 1. Name and Address of Project Sponsor Organization: Coastal Zone Management Collier County Government 2800 N. Horseshoe Drive Naples, Florida 34104 2. Contact Person, Title and Phone Number: Name: Gail Hambright, Accountant_ Address: Collier County Government 2685 S. Horseshoe Drive City Naples ST FL ZIP 34104 Phone: 252-2966 FAX: 252-2950 3. Organization’s Chief Official and Title: Penny Taylor, Chairman Board of County Commissioners 4. Details of Project- Description and Location: Dune planting and exotic removal greatly contribute to a healthy beach environment. Each year the county sets aside $75,000 to repair dune vegetation and remove exotics on all our county beaches. Approval is recommended. 5. Estimated project start date: October 1, 2017 6. Estimated project duration: 12 Months 7. Total TDC Tax Funds Requested: $75,000.00 8. If the full amount requested cannot be awarded, can the program/project be restructured to accommodate a smaller award? Yes (X ) No ( ) April 24, 2017 Consent Agenda 6-A (ii) 38 of 41 Collier County Tourist Development Council Category “A” Grant Application Page 2 Vegetation Repair/Exotic Removal County Wide (90044) PROJECT BUDGET PROGRAM ELEMENT AMOUNT TDC Funds Requested $ 75,000.00______ City/Taxing District Share $ ______________ State of Florida Share $ ______________ Federal Share $ ______________ TOTAL $ 75,000.00 _____ PROJECT EXPENSES: (Engineering, Mobilization, Contractor, Monitoring etc) Planting/Removal___________________ $_75,000.00 ______ __________________________________ $_______________ __________________________________ $_______________ __________________________________ $_______________ __________________________________ $_______________ TOTAL $ _75,000.00______ I have read the Tourist Development Category “A” Beach Funding Policy covering beach renourishment and pass maintenance and agree that my organization will comply with all guidelines and criteria. ______________________________ _________________ Signature of Sponsor Organization’s Chief Official Date April 24, 2017 Consent Agenda 6-A (ii) 39 of 41 COLLIER COUNTY TOURIST DEVELOPMENT COUNCIL CATEGORY “A” GRANT APPLICATION Beach Renourishment and Pass Maintenance Fund 185 Administration 1. Name and Address of Project Sponsor Organization: Coastal Zone Management Collier County Government 2800 N. Horseshoe Drive Naples, Florida 34104 2. Contact Person, Title and Phone Number: Name: Gail Hambright, Accountant Address: Collier County Government 2685 S. Horseshoe Drive City Naples ST FL ZIP 34104 Phone: 252-2966 FAX: 252-2950 3. Organization’s Chief Official and Title: Penny Taylor, Chairman Board of County Commissioners 4. Details of Project- Description and Location: This item funds County staff to manage the projects, maintain the beaches, administer the program and is broken down as follows: Staff includes the Manager; Clerical Support; a Project Manager; a Field Supervisor; 2 equipment operators to clean and maintain the County and Marco Beaches. Indirect Administrative Costs required for administrative functions like purchasing, information technology, motor pool and human resources; Current rent; Division Fiscal Support; and charges for the Tax Collector are also included. Approval is recommended. 5. Estimated project start date: October 1, 2017 6. Estimated project duration: 12 Months 7. Total TDC Tax Funds Requested: $964,200 8. If the full amount requested cannot be awarded, can the program/project April 24, 2017 Consent Agenda 6-A (ii) 40 of 41 Collier County Tourist Development Council Category “A” Grant Application Page 2 be restructured to accommodate a smaller award? Yes (X) No ( ) Fund 185 Administration PROJECT BUDGET PROGRAM ELEMENT AMOUNT TDC Funds Requested $ 964,200 City/Taxing District Share $ ______________ State of Florida Share $ ______________ Federal Share $ ______________ TOTAL $ 964,200 PROJECT EXPENSES: (Engineering, Mobilization, Contractor, Monitoring etc) 185 Project Management & Administration $ 801,200 Tax Collector Fee’s (2.5%) $ 163,000 TOTAL $ 964,200 I have read the Tourist Development Category “A” Beach Funding Policy covering beach renourishment and pass maintenance and agree that my organization will comply with all guidelines and criteria. Signature of Sponsor Organization’s Chief Official Date April 24, 2017 Consent Agenda 6-A (ii) 41 of 41 EXECUTIVE SUMMARY Recommendation to approve a work order with CB&I Coastal Planning & Engineering, Inc. to provide professional engineering services for 2018-2019 Local Government Funding Request under Contract No.15-6382 for time and material not to exceed $19,818, authorize the County Manager or his designee to execute the work order, and make a finding that this item promotes tourism. OBJECTIVE: To move forward with preparation of the 2018-2019 Local Government Funding Request (LGFR) for Collier County’s shore protection projects. CONSIDERATIONS: CB&I Environmental & Infrastructure, Inc. (CB&I) will assist the County with Preparation of the 2018-2019 LGFR for Collier County’s shore protection projects; South Marco Island and Collier County Beach Renourishment projects, and the County’s inlet projects: Wiggins Pass and Doctors Pass. All the elements of the projects as they apply to Rule 62B-36 and the LGFR application and guidance documents will be evaluated in order to increase Florida Department of Environmental Protection (FDEP) ranking and cost sharing opportunities where practical. Additionally, CB&I will update the application response to account for the modification of the LGFR based on the latest rating guidelines and rules and current project cost information. Once CB&I has completed a draft of the LGFR application they will provide it to Collier County for review and comment prior to submittal to FDEP. FDEP will review the application and may request additional information (RAI). CB&I will respond to FDEP’s RAI and provide additional information to the FDEP on behalf of Collier County as needed. FDEP then reviews the applications in detail and provides initial project rankings and initial project assessments. Collier County will then have the opportunity to respond to the initial project assessment. CB&I will then perform a review of the initial project assessment on behalf of Collier County and, if warranted, provide the County with a draft letter to the FDEP identifying the area within the application that may provide additional points to the County. FISCAL IMPACT: Funding for the proposed work order is available in the amount of $19,818, in the Tourist Development Tax Fund 195, Project No. 90065, FDEP LGFR Analysis. Funding for this work order will not be requested for reimbursement from any grantor agency. GROWTH MANAGEMENT IMPACT: There is no impact to the Growth Management Plan related to this action. ADVISORY COMMITTEE RECOMMENDATIONS: At the Coastal Advisory Committee meeting on April 13, 2017 this item was unanimously recommended for approval by an 8 to 0 vote. This item will be presented to the BCC on April 25, 2017. LEGAL CONSIDERATIONS: This item is approved as to form and legality and requires majority vote for approval. – CMG RECOMMENDATION: That the Board of County Commissioners approves a work order with CB&I Coastal Planning & Engineering, Inc. to provide professional engineering services for 2018-2019 Local Government Funding Request under Contract No.15-6382 for time and material not to exceed $19,818, authorizes the County Manager or his designee to execute the work order, and makes a finding that this item promotes tourism. Prepared By: J. Gary McAlpin, P.E., Coastal Zone Management, Capital Project Planning, Impact Fees and Program Management Division, Growth Management Department April 24, 2017 Consent Agenda 6-A (iii) 1 of 20 Attachments: A. Proposal B. Work Order April 24, 2017 Consent Agenda 6-A (iii) 2 of 20 April 24, 2017 Consent Agenda 6-A (iii) 3 of 20 Exhibit A Scope of Work April 24, 2017 Consent Agenda 6-A (iii) 4 of 20 2018-2019 Local Government Funding Request (LGFR) Ranking Analysis and Preparation Collier County, Florida Scope of Work Contract Number 15-6382 Introduction In order to distribute state funds for shore protection and inlet management projects, the Florida Department of Environmental Protection (FDEP) requests that counties submit an annual Local Government Funding Request (LGFR) for their projects. The FDEP has recently modified the LGFR application based on the updated 62B-36 Rule which was effective August 5, 2013 and fully implemented in 2014. This scope of work details the tasks required to assist the County with preparing and submitting the 2018-2019 Local Government Funding Requests to the FDEP and responding to both the FDEP’s Application Review and Project Assessment for Collier’s South Marco and County Beach Renourishment projects, and inlet maintenance projects at Doctors Pass, and Wiggins Pass. The FDEP’s ranking methodology document will serve as a guide for the responses we formulate on behalf of the County. Once we have completed a draft of the LGFR application we will provide it to Collier County for review and comment prior to submittal to the FDEP. Following application submission, the FDEP will review the applications and may request additional information (RAI). CB&I will respond to FDEP’s RAIs and provide additional information to the FDEP on behalf of Collier County as needed. Following application review and response, the FDEP reviews the applications in detail and provides initial project rankings and initial project assessments. The applicant then has the opportunity to respond to the initial project assessment. We will perform a review of the initial project assessment on behalf of Collier County and, if warranted, provide the County with a draft letter to the FDEP identifying the areas within the applications that may provide additional points to the County. 1. Shore Protection Project LGFRs CB&I will assist the County with preparation of the 2018-2019 LGFR for Collier County’s shore protection projects; South Marco Island and Collier County Beach Renourishment projects. Building upon past LGFR applications, CB&I will update the application response to account for the modification of the LGFR based on the latest rating guidelines and rules and current project cost information. All the elements of the projects as they apply to the 62B-36 Rule and the LGFR application and guidance document will be evaluated in order to optimize FDEP ranking and cost sharing opportunities where practical. This will include research to identify public lodging establishments and updated county zoning. 2. Inlet Maintenance Project LGFRs CB&I will assist the County with preparation of the 2018-2019 LGFR for Collier County’s inlet maintenance projects; Wiggins Pass and Doctors Pass. CB&I will work to rectify historic inlet April 24, 2017 Consent Agenda 6-A (iii) 5 of 20 LGFR applications and bring them up to current application standards. All the elements of the projects as they apply to the 62B-36 Rule and the LGFR application and guidance document will be evaluated in order to increase FDEP ranking and cost sharing opportunities where practical. Additionally, we will update maps and the application response to account for the modification of the LGFR based on the latest rating guidelines and rules and current project cost information. Summary This work will be performed on a time and materials (T&M) basis with a cost not to exceed $19,818.00 as outlined in the attached fee spreadsheet. The work will be completed within 240 days of receipt of the Notice to Proceed. Confidentiality Statement The information contained in this proposal is confidential commercial information and shall not be disclosed, except for evaluation purposes, provided that if a contract is awarded to CB&I Environmental & Infrastructure, Inc. as a result of or in connection with the submission of this proposal, the requester shall have the right to use or disclose the data to the extent provided in the contract. This restriction does not limit the requestor’s right to use or disclose any technical data obtained from another source without restriction. April 24, 2017 Consent Agenda 6-A (iii) 6 of 20   Exhibit B Fee Proposal April 24, 2017 Consent Agenda 6-A (iii) 7 of 20 (Hours) (Hours) (Hours) (Hours) (Hours) (Hours)1 Shore Protection Projects LGFR Applications$9,180.002 8 20 16 20 62 Inlet Maintenance Projects LGFR Applications$10,638.002 8 24 18 26 6Total Hours = 4 16 44 34 46 12Rate = $207 $173 $148 $124 $103 $63Cost = $828 $2,768 $6,512 $4,216 $4,738 $756TIME & MATERIAL TOTAL$19,818.00Task ItemPrincipalCost Senior Project ManagerProject Manager Engineer GIS SpecialistClerical/ AdministrativeEXHIBIT AFEE PROPOSAL FOR2018-2019 LOCAL GOVERNMENT FUNDING REQUEST (LGFR) PREPARATIONCOLLIER COUNTY, Contract No. 15-6382March 13, 2017F:\Marketing\_Proposals\Florida Counties\Collier\2017\LGFRs\Collier LGFR 2018-19 - Exhibit B - Cost.xlsxApril 24, 2017 Consent Agenda 6-A (iii) 8 of 20 Exhibit C Rate Schedule April 24, 2017 Consent Agenda 6-A (iii) 9 of 20 April 24, 2017 Consent Agenda 6-A (iii) 10 of 20 April 24, 2017 Consent Agenda 6-A (iii) 11 of 20 April 24, 2017 Consent Agenda 6-A (iii) 12 of 20 April 24, 2017 Consent Agenda 6-A (iii) 13 of 20 April 24, 2017 Consent Agenda 6-A (iii) 14 of 20 April 24, 2017 Consent Agenda 6-A (iii) 15 of 20 April 24, 2017 Consent Agenda 6-A (iii) 16 of 20 April 24, 2017 Consent Agenda 6-A (iii) 17 of 20 April 24, 2017 Consent Agenda 6-A (iii) 18 of 20 April 24, 2017 Consent Agenda 6-A (iii) 19 of 20 April 24, 2017 Consent Agenda 6-A (iii) 20 of 20 EXECUTIVE SUMMARY Recommendation to approve a work order with CB&I Environmental & Infrastructure, Inc. to provide professional engineering services in support of a three (3) year Bureau of Ocean Energy Management (BOEM) Lease Extension & Modification to Agreement No. OCS-G 35160 under Contract 15-6382 for time and material not to exceed $14,936, authorize he County Manager or his designee to execute the Work Order, and make a finding that this item promotes tourism. OBJECTIVE: To provide professional engineering services in support of a three (3) year BOEM lease extension and modification. CONSIDERATIONS: This lease is between the United States Department of the Interior (DOI), acting through the Bureau of Ocean Energy Management (BOEM), and Collier County, Florida for offshore sand required to renourish the beach along 7.5 miles of coastline between Wiggins Pass and Gordon Pass, including Vanderbilt Beach, Pelican Bay, Park Shore and Naples Beach. Collier County is requesting that the lease be extended for three (3) years and the quantity of sand approved for removal from the off- shore borrow area be increased from 500,000 cubic yards to 1,000,000 cubic yards. CB&I will provide services to the County in support of the BOEM lease extension and modification request, including: preparation of a letter to BOEM requesting the lease extension and volume increase; preparation and submittal of an updated NEPA document to include recent environmental information and other data required by BOEM; and coordination with BOEM staff and submittal of additional information needed by BOEM to process and issue the extended and revised lease. Once the lease extension and modification request is approved it will be brought back to the Board for approval. Collier County executed a similar lease with the Department of the Interior, Minerals Management Service in 2005 to provide sand from Borrow Area T-1 for the 2005/2006 beach renourishment. This lease provides a large quantity of sand to renourish the beaches in the event of a major storm event or major renourishment. FISCAL IMPACT: There is no BOEM fee for the use of these sand resources. However, the County will be required to comply with surveys and environmental monitoring requirements which will provide valuable information to BOEM on the sand resource borrow area. Funding for this project will not be requested for reimbursement from any grantor agency. GROWTH MANAGEMENT IMPACT: There is no impact to the Growth Management Plan related to this action. ADVISORY COMMITTEE RECOMMENDATIONS: At the April 13, 2017 Coastal Advisory Committee meeting this item was unanimously recommended for approval by and 8 to 0 vote. April 24, 2017 Consent Agenda 6-A (iv) 1 of 9 LEGAL CONSIDERATIONS: This item is approved as to form and legality and requires majority vote for approval. – CMG RECOMMENDATION: To approve a work order with CB&I Environmental & Infrastructure, Inc. to provide professional engineering services in support of a three (3) year Bureau of Ocean Energy Management (BOEM) Lease Extension & Modification to Agreement No. OCS-G 35160 under Contract 15-6382 for time and material not to exceed $14,936, authorize the County Manager or his designee to execute the Work Order, and make a finding that this item promotes tourism. Prepared By: J. Gary McAlpin, P.E., Coastal Zone Management, Capital Project Planning, Impact Fees and Program Management Division, Growth Management Department Attachment: 1) Work Order April 24, 2017 Consent Agenda 6-A (iv) 2 of 9 April 24, 2017 Consent Agenda 6-A (iv) 3 of 9 April 24, 2017 Consent Agenda 6-A (iv) 4 of 9 April 24, 2017 Consent Agenda 6-A (iv) 5 of 9 Exhibit A Estimated Fee Proposal April 24, 2017 Consent Agenda 6-A (iv) 6 of 9 (Hours) (Hours) (Hours) (Hours) (Hours) (Hours) (Hours)1 BOEM Lease Support2864440144Total Hours = 2864440144Rate = $207 $173 $148 $139 $111 $103$63Cost = $414 $1,384 $888 $6,116 $4,440 $1,442 $252TIME & MATERIAL TOTAL$14,936.00Marine BiologistEXHIBIT AESTIMATED FEE PROPOSAL FORBOEM Lease Extension and Modification SupportCOLLIER COUNTY, Contract No. 15-6382Project ManagerClerical/ AdministrativeMarch 23, 2017Task ItemPrincipalSenior ProjectManagerSenior Marine BiologistGIS SpecialistF:\Marketing\_Proposals\Florida Counties\Collier\2017\BOEM Lease Extension\Exhibit A - Cost.xlsxApril 24, 2017 Consent Agenda 6-A (iv) 7 of 9 Exhibit B Rate Schedule April 24, 2017 Consent Agenda 6-A (iv) 8 of 9 April 24, 2017 Consent Agenda 6-A (iv) 9 of 9 EXECUTIVE SUMMARY Recommendation to approve and authorize the Chairman to execute Amendment No. 2 to Contract No. 14C01 with the Florida Department of Environmental Protection Bureau of Beaches and Coastal Systems Beach Management Funding Assistance Program for Collier County Beach Nourishment and make a finding that this item promotes tourism. OBJECTIVE: To obtain approval of Amendment No. 2 to Contract No. 14C01 with the Florida Department of Environmental Protection (FDEP) Bureau of Beaches and Coastal Systems Beach Management Funding Assistance Program for Collier County Beach Nourishment. CONSIDERATIONS: FDEP Contract No. 14C01 was approved by the Board of County Commissioners (Board) on January 13, 2015 (Item 16A22). The purpose of this Agreement was to enter into a cost share reimbursement agreement with FDEP for reimbursement of the non- federal portion of the design, permitting, and construction cost for the FY 2013 Collier County renourishment of the Vanderbilt, Park Shore and Naples beaches. Amendment No. 1 to FDEP Contract No. 14C01 was approved by the Board of County Commissioners (Board) on January 12, 2016 (Item 16A23). This partially reimburses the County for the non-federal portion of the Tropical Storm Fay beach renourishment completed in 2013, the Tropical Storm Debbie beach renourishment from 2014, the beach monitoring activities from 2015 and biological monitoring activities from 2015. Amendment No. 2 to FDEP Contract No. 14C01 funds engineering for the 2016 truck haul project (Contract item 2.5), funds future beach renourishment program (Contract item 3.7) and physical and Biological monitoring in 2016 and 2017 (Contract items 4.3 through 4.6). In addition, it updates paragraphs 1 through 45 of Agreement No. 14CO1. ADVIORY COMMITTEE RECOMMENDATIONS: At the April 13, 2017 Coastal Advisory Committee meeting (CAC) this item was unanimously recommended for approval by and 8 to 0 vote. FISCAL IMPACT: The execution of the FDEP Beach Funding Assistance agreement amendment primarily provides funding assistance for beach renourishment work already completed and to a lesser extent hotspot repairs, design, and monitoring work that is underway or is to be undertaken in the near future. The work plan covered by this amendment totals ($15,624,654.85) with costs shared between local ($4,809,329.93), Federal ($7,715,809.85), and FDEP ($3,099,515.06) sources. The FDEP match percentage varies by project with a range of 32.24% to 40.35%. The subject work plan is supported by TDC Beach renourishment Fund (195), accordingly, FDEP reimbursement received pursuant to the agreement will be deposited in TDC Fund (195). GROWTH MANAGEMENT IMPACT: There is no impact to the Growth Management Plan related to this Executive Summary. April 24, 2017 Consent Agenda 6-A (v) 1 of 47 LEGAL CONSIDERATIONS: This item is approved as to form and legality and requires majority vote for approval. - CMG RECOMMENDATION: To approve and authorize the Chairman to execute Amendment No. 2 to Contract No. 14C01 with the Florida Department of Environmental Protection Bureau of Beaches and Coastal Systems Beach Management Funding Assistance Program for Collier County Beach Nourishment and make a finding that this item promotes tourism. Prepared By: J. Gary McAlpin, P.E., Coastal Zone Management, Capital Project Planning, Impact Fees and Program Management Division, Growth Management Department Attachments: 1) Amendment No. 1 April 24, 2017 Consent Agenda 6-A (v) 2 of 47 April 24, 2017 Consent Agenda 6-A (v) 3 of 47 April 24, 2017 Consent Agenda 6-A (v) 4 of 47 April 24, 2017 Consent Agenda 6-A (v) 5 of 47 April 24, 2017 Consent Agenda 6-A (v) 6 of 47 April 24, 2017 Consent Agenda 6-A (v) 7 of 47 April 24, 2017 Consent Agenda 6-A (v) 8 of 47 April 24, 2017 Consent Agenda 6-A (v) 9 of 47 April 24, 2017 Consent Agenda 6-A (v) 10 of 47 April 24, 2017 Consent Agenda 6-A (v) 11 of 47 April 24, 2017 Consent Agenda 6-A (v) 12 of 47 April 24, 2017 Consent Agenda 6-A (v) 13 of 47 April 24, 2017 Consent Agenda 6-A (v) 14 of 47 April 24, 2017 Consent Agenda 6-A (v) 15 of 47 April 24, 2017 Consent Agenda 6-A (v) 16 of 47 April 24, 2017 Consent Agenda 6-A (v) 17 of 47 April 24, 2017 Consent Agenda 6-A (v) 18 of 47 April 24, 2017 Consent Agenda 6-A (v) 19 of 47 April 24, 2017 Consent Agenda 6-A (v) 20 of 47 April 24, 2017 Consent Agenda 6-A (v) 21 of 47 April 24, 2017 Consent Agenda 6-A (v) 22 of 47 April 24, 2017 Consent Agenda 6-A (v) 23 of 47 April 24, 2017 Consent Agenda 6-A (v) 24 of 47 April 24, 2017 Consent Agenda 6-A (v) 25 of 47 April 24, 2017 Consent Agenda 6-A (v) 26 of 47 April 24, 2017 Consent Agenda 6-A (v) 27 of 47 April 24, 2017 Consent Agenda 6-A (v) 28 of 47 April 24, 2017 Consent Agenda 6-A (v) 29 of 47 April 24, 2017 Consent Agenda 6-A (v) 30 of 47 April 24, 2017 Consent Agenda 6-A (v) 31 of 47 April 24, 2017 Consent Agenda 6-A (v) 32 of 47 April 24, 2017 Consent Agenda 6-A (v) 33 of 47 April 24, 2017 Consent Agenda 6-A (v) 34 of 47 April 24, 2017 Consent Agenda 6-A (v) 35 of 47 April 24, 2017 Consent Agenda 6-A (v) 36 of 47 April 24, 2017 Consent Agenda 6-A (v) 37 of 47 April 24, 2017 Consent Agenda 6-A (v) 38 of 47 April 24, 2017 Consent Agenda 6-A (v) 39 of 47 April 24, 2017 Consent Agenda 6-A (v) 40 of 47 April 24, 2017 Consent Agenda 6-A (v) 41 of 47 April 24, 2017 Consent Agenda 6-A (v) 42 of 47 April 24, 2017 Consent Agenda 6-A (v) 43 of 47 April 24, 2017 Consent Agenda 6-A (v) 44 of 47 April 24, 2017 Consent Agenda 6-A (v) 45 of 47 April 24, 2017 Consent Agenda 6-A (v) 46 of 47 April 24, 2017 Consent Agenda 6-A (v) 47 of 47 EXECUTIVE SUMMARY Recommendation to approve the ranked list of designed professionals pursuant to RFP No. 17- 7097, “Collier Creek Modeling,” and authorize staff to negotiate a contract with the top ranked firm CB&I Environmental & Infrastructure, Inc., for subsequent Board approval; or, if contract negotiations are unsuccessful to authorize staff to commence contract negotiations with the second ranked proposer, Atkins North America, and make a finding that this item promotes tourism. OBJECTIVE: To obtain professional engineering services for the Collier Creek Modeling project. CONSIDERATIONS: Collier Creek meets the Marco River on the north side of Marco Island in Collier County, Florida, and is flanked to the east by the Ville de Marco West condominium (VDMW) and to the west by a terminal jetty on Marco Point, the eastern end of Hideaway Beach. This creek is used by local boaters and visitors to access Collier Bay, residences and the Esplanade Shoppes on Smokehouse Bay. Residents of Marco Island have raised concerns to Collier County about the safety of boaters navigating through Collier Creek’s entrance and the amount of scouring that is occurring at the VDMW seawall and docks. As sand migrates east from Hideaway Beach, it is overtopping the terminal jetty and infilling the already narrowing entrance to Collier Creek. Collier Creek meets the Marco River at a right angle and strong currents from the river are creating turbulence along the eastern side of the creek entrance at VDMW. A feasibility study to identify the current issues and potential solutions at the Collier Creek entrance was completed by Coastal Planning and Engineering/CBI in February of 2015. As a result of this feasibility study, the Board of County Commissioners (Board) authorized the development of a master plan for Collier Creek with the first step to stabilize the inlet. This interim dredging was completed in 2016 and addressed these safety concerns for a sufficient period of time to allow the proper investigation and modeling to occur to design a comprehensive long term solution. Engineering services are required to obtain a Notice to Proceed (NTP) for the engineering services required for the Collier Creek Modeling project. A Request for Proposal (RFP) was solicited in order for the project’s design to be in compliance with the applicable Consultant’s Competitive Negotiations Act (CCNA) requirements. The County posted RFP NO 17-7097, “Collier Creek Modeling” on February 1, 2017. One thousand seven hundred and one (1,701) notices were sent out and ninety- three (93) firms downloaded full document packages. Two (2) responsive proposals were received on March 3, 2017. On March 15, 2017, a selection committee short- listed the two (2) firms based on an evaluation of their technical proposals and presentations. The selection committee ranked the firms as shown below: Name of Firm Final Ranking CB&I Environmental & Infrastructure, Inc. 1 Atkins North America 2 April 24, 2017 Consent Agenda 6-A (vi) 1 of 37 There is a history of utilizing Tourist Development Tax (TDC) funds to maintain this inlet. This inlet was dredged in 2001, 2012 and again in 2016. A terminal jetty was installed in 2005. All these projects were completed using TDC funds. Thirty percent (30%) to forty percent (40%) of the Marco Island boat traffic use this inlet to access the Gulf and public marina at Smokehouse Bay. FISCAL IMPACT: There is no fiscal impact at this time. Once negotiations are completed and approved, funding is available in Fund 195 Beach Renourishment for this project. Funding for this contract will not be requested for reimbursement from any grantor agency. GROWTH MANAGEMENT IMPACT: There are no Growth Management Impacts as a result of this project at this time. ADVISORY COMMITTEE RECOMMENDATIONS: At the April 13, 2017 Coastal Advisory Committee meeting this item was unanimously recommended for approval by and 8 to 0 vote. LEGAL CONSIDERATIONS: This item is approved as to form and legality, and requires majority vote for Board approval.-SRT RECOMMENDATION: To approve the ranked list of designed professionals pursuant to RFP No. 17- 7097, “Collier Creek Modeling,” and authorize staff to negotiate a contract with the top ranked firm CB&I Environmental & Infrastructure, Inc. for subsequent Board approval; or, if contract negotiations are unsuccessful to authorize staff to commence contract negotiations with the second ranked proposer, Atkins North America, and make a finding that this item promotes tourism. Prepared By: J. Gary McAlpin, P.E., Coastal Zone Management, Capital Project Planning, Impact Fees and Program Management Division, Growth Management Department Attachments: 1. Request for Proposal 2. Final Ranking April 24, 2017 Consent Agenda 6-A (vi) 2 of 37 REQUEST FOR PROPOSALS In accordance with Florida Statute 287.055, Consultants’ Competitive Negotiation Act. COLLIER COUNTY BOARD OF COUNTY COMMISSIONERS CCNA Solicitation 17-7097 Collier Creek Modeling Adam Northrup, Procurement Strategist (239) 252-6098 (Telephone) (239) 252-6302 (Fax) adamnorthrup@colliergov.net (Email) This proposal solicitation document is prepared in a Microsoft Word format. Any alterations to this document made by the Consultant may be grounds for rejection of proposal, cancellation of any subsequent award, or any other legal remedies available to the Collier County Government. April 24, 2017 Consent Agenda 6-A (vi) 3 of 37 Table of Contents LEGAL NOTICE ......................................................................................................................... 3 EXHIBIT I: SCOPE OF WORK, SPECIFICATIONS AND RESPONSE FORMAT ...................... 4 EXHIBIT II: GENERAL RFP INSTRUCTIONS............................................................................ 9 EXHIBIT III: COLLIER COUNTY PURCHASE ORDER TERMS AND CONDITIONS ................13 EXHIBIT IV: ADDITIONAL TERMS AND CONDITIONS FOR RFP ...........................................16 ATTACHMENT 1: CONSULTANT’S NON-RESPONSE STATEMENT ......................................25 ATTACHMENT 2: CONSULTANT CHECK LIST .......................................................................26 ATTACHMENT 3: CONFLICT OF INTEREST AFFIDAVIT ........................................................27 ATTACHMENT 4: CONSULTANT DECLARATION STATEMENT ............................................28 ATTACHMENT 5: IMMIGRATION AFFIDAVIT CERTIFICATION ..............................................30 ATTACHMENT 6: CONSULTANT SUBSTITUTE W – 9 ............................................................31 ATTACHMENT 7: INSURANCE AND BONDING REQUIREMENTS ........................................32 April 24, 2017 Consent Agenda 6-A (vi) 4 of 37 Legal Notice Pursuant to approval by the County Manager, Sealed Proposals to provide Modeling Study Services will be received until 3:00PM, Naples local time on 03/03/2017. All Proposals must be submitted electronically on the County’s on-line bidding system: www.colliergov.net/bid CCNA Solicitation 17-7097 – Collier Creek Modeling Services to be provided may include, but not be limited to the following: To conduct a modeling study based on the results in the Collier Creek Feasibility Study (CB&I, 2015). A pre-proposal conference is not applicable for this solicitation. All statements should be made upon the official proposal form which must be obtained only on the Collier County Procurement Services Division Online Bidding System website: www.colliergov.net/bid. Collier County does not discriminate based on age, race, color, sex, religion, national origin, disability or marital status. BOARD OF COUNTY COMMISSIONERS COLLIER COUNTY, FLORIDA, BY: /S/ Edward F. Coyman, Jr. Director, Procurement Services Division This Public Notice was posted on the Collier County Procurement Services Division website: www.colliergov.net/purchasing and in the Lobby of Procurement Services Division Building "G", Collier County Government Center on 02/01/2017. April 24, 2017 Consent Agenda 6-A (vi) 5 of 37 Exhibit I: Scope of Work, Specifications and Response Format As requested by the Coastal Zone Management Division (hereinafter, the “Division or Department”), the Collier County Board of County Commissioners Procurement Services Division (hereinafter, “County”) has issued this Request for Proposal (hereinafter, “RFP”) with the intent of obtaining proposals from interested and qualified Consultants in accordance with the terms, conditions and specifications stated or attached. The Consultant, at a minimum, must achieve the requirements of the Specifications or Scope of Work stated. The results of this solicitation may be used by other County departments once awarded according to the Board of County Commissioners Procurement Ordinance, as amended. Brief Description of Purchase It is the intent of the County to conduct a modeling study based on the results in the Collier Creek Feasibility Study (CB&I, 2015). Background The initial dredging project in Collier Creek lasted approximately 7 years before maintenance dredging was needed. The subsequent dredging project lasted only lasted 2 years before hazardous navigation conditions appeared. These hazardous conditions were corrected by a dredge in 2016. Currently, safe boating is threatened during monthly high tides by severe currents and turbulence. Detailed Scope of Work The two primary modeling objectives of this project are to improve navigability in the inlet and manage coastal sediments so that periodic dredging events will have a project life of 4 years or more. The area of concern is the entrance to Collier Creek, which meets the Marco River on the north side of Marco Island in Collier County, Florida, and will focus on the area from monument H-14 (near the easternmost T-groin) east to H-16, and cross-section C-1 to C-11. The creek entrance is flanked to the east by the Ville de Marco West condominium (VDMW) and to the west by a terminal jetty on Marco Point, the eastern end of Hideaway Beach. This creek is used by local boaters to access Collier Bay, residences and the Esplanade Shoppes on Smokehouse Bay. Services requested under an awarded contract may include but are not limited to the following:  Conduct wave, current and tidal measurements in the throat of the inlet and offshore using a pair of ADCPs.  Coordinate with FDEP State Lands and BIPS about permit and land use feasibility.  Calibrate the hydrodynamics based on ADCP measurements and calibrate the morphology changes between two different periods, one of the periods containing the December 2014 channel survey. The calibration should be sufficient for comparing alternatives. This survey was taken near the time of the latest complaints.  Conduct three dimensional modeling of five or more alternatives using the calibrated model based on results of ADCP measurements. The alternatives analysis should examine both the hydrodynamic performance within the inlet and sediment transport from the adjacent Hideaway Beach as compared to the period containing the April 24, 2017 Consent Agenda 6-A (vi) 6 of 37 December 2014 survey condition. Performance of each alternative should be optimized, except the first one listed below. o December 2012 permitted plan with jetty relocation. o Enlarge Entrance Channel to Equilibrium Cross Section o Move Terminal Jetty West o Adjust Terminal Jetty: raise, lengthen, sand tighten and move west o Streamline the flow in Collier Creek o Remove the jetty on the west side of the inlet.  Based on modeling results and environmental constraints, identify a location other than Hideaway Beach, its borrow areas and the Marco-Capri Pass Disposal Area, for economical long term dredge disposal and sand stockpiling.  Prior to the start of modeling production runs, conduct a meeting with the County to review data collected and data proposed for use in modeling, including the time period, survey data and modeling parameters proposed for use in modeling, and a sediment budget.  Conduct 2 meetings with the County and local stakeholders to discuss the initial results of the modeling and the final plan.  Recommend a final plan with a detailed description suitable for preparing permits, plans, and specification. Identify what portions of the plan can be implemented without a new permit.  Develop a sediment management plan that promotes longevity for the navigation project and minimize sediment transport from Hideaway beach into the inlet.  Based on the model results, describe lessons learned for future consideration.  To the maximum extent practical in modeling, use historic monitoring and construction surveys, NOAA and LiDAR data sets.  Conduct a survey of selected profiles from the project area containing cross–sections C-1 to C-11 and beach profiles H-14 to H-16 (CB&I, 2015). A familiarity with the past and current permits for Collier Creek and the adjacent Hideaway Beach, along with the 2015 feasibility study is essential to the project. Several findings were identified in the 2015 feasibility study and are summarized as follows: 1. The entrance to Collier Creek has narrowed since 2005, when the terminal jetty was installed. 2. Infilling is occurring in Collier Creek. 3. Collier Creek experiences turbulent flow and strong currents around peak tides. 4. Too much sand is being transported to the creek, shortening the time between dredging events and causing further constriction of the inlet’s width. 5. If the jetty cannot be moved west or modified, removal may be the best alternative. A combination of the engineering alternatives presented in the feasibility study may provide the best results for this area. Based on the engineering analysis conducted for this feasibility study, it is recommended that the entrance to Collier Creek be widened 20 to 60 feet depending on location and that sand management practices be changed to reduce the amount of sand arriving at the terminal jetty and entering the creek. Widening of Collier Creek would be accomplished by relocating the terminal jetty further west; if the State Lands Department objects to the relocation of the terminal jetty, removal may accomplish some of the same goal. Improvements to the jetty structure can be implemented to make it more sand tight and further delay sand transport into the creek. A model that performs waves, hydrodynamic and morphological simulations in the vicinity of Collier Creek in 3D is essential in order to evaluate the impact of the channel dredging and April 24, 2017 Consent Agenda 6-A (vi) 7 of 37 sediment transport from the adjacent beaches. A 3D model is specifically designed to model complex interactions between offshore and inlet bathymetry, structures, waves, tides, winds currents, sediment transport, erosion and deposition. Prior to making permanent changes to the inlet, a 3D model calibrated with ADCP data collection is essential to create and study the 3D flow field and identify what is causing the severe turbulence and currents. The model will be setup in three dimensional (3D) mode and calibrated with existing bathymetry data, along with the locally measured water levels, currents and waves. This includes the development of a model computational grid, interpolation of the bathymetry, waves, hydrodynamic and morphological calibration, and production runs of the simulation alternatives The modeling will be calibrated to existing conditions (December 2014 survey), which represents a time of severe turbulence and currents, and then compare that condition to 5 or more alternatives. One alternative shall be the inlet and jetty plan approved in the 2012 permit. To the maximum extent practical, the modeling set up will use existing surveys including construction and monitoring surveys of Collier Creek and Hideaway Beach, 2010 LiDAR Survey, 2015 LiDAR survey when available and NOAA bathymetry. As part of the modeling effort, a sediment budget will be developed based on a time period containing the December 2014 survey, when turbidity was known to be severe. The sediment budget will be used in the morphology calibration for the years selected and cover just the project area sufficient to define the sediment by passing into the inlet. Term of Contract The contract term, if an award(s) is/are made is intended to be for current needs only. Surcharges will not be accepted in conjunction with this contract, and such charges should be incorporated into the pricing structure. Projected Solicitation Timetable The following projected timetable should be used as a working guide for planning purposes only. The County reserves the right to adjust this timetable as required during the course of the RFP process. Event Date Issue Solicitation Notice 02/01/2017 Last Date for Receipt of Written Questions 02/24/2017; 3:00PM Solicitation Deadline Date and Time 03/03/2017; 3:00PM Anticipated Evaluation of Submittals March of 2017 Anticipated Completion of Contract Negotiations April of 2017 Anticipated Board of County Commissioner’s Contract Approval Date April of 2017 Response Format The Consultant understands and agrees to abide by all of the RFP specifications, provisions, terms and conditions of same, and all ordinances and policies of Collier County. The Consultant further agrees that if the contract is awarded the work will be performed in accordance with the provisions, terms and conditions of the contract. April 24, 2017 Consent Agenda 6-A (vi) 8 of 37 To facilitate the fair evaluation and comparison of proposals, all proposals must conform to the guidelines set forth in this RFP. Any portions of the proposal that do not comply with these guidelines must be so noted and explained in the Acceptance of Conditions section of the proposal. However, any proposal that contains such variances may be considered non-responsive. Proposals should be prepared simply and economically, providing a straightforward concise description of the Consultant’s approach and ability to meet the County’s needs, as stated in the RFP. All proposals should be presented as described in the RFP in PDF or Microsoft Word format with Tabs clearly marked. The items listed below are to be submitted with each proposal and submitted in the order shown. Each section should be clearly labeled, with pages numbered and separated by tabs. Failure by a Consultant to include all listed items may result in the rejection of its proposal. 1. Tab I, Cover Letter / Management Summary (5 Points) In this tab:  Provide a cover letter, signed by an authorized officer of the firm, indicating the underlying philosophy of the firm in providing the services stated herein.  Include the name(s), telephone number(s) and email(s) of the authorized contact person(s) concerning proposal. Submission of a signed Proposal is Consultant's certification that the Consultant will accept any awards as a result of this RFP.  Provide details of unique benefits that the firm offers on this project.  Describe how your firm will meet the specific needs of the County. 2. Tab II, Business Plan (30 Points) In this tab, include:  Describe how your firm plans to take on this contract while balancing work from other clients.  Detailed plan of approach (including major tasks and sub-tasks).  Detailed time line for completion of the project.  Include with the Business Plan or as an attachment, a copy of a report as an example of work product. This should be for one of the projects listed as a reference. 3. Tab III, Experience and Capacity of Firm (35 Points) In this tab, include:  Provide information that documents Consultant’s and any suggested subcontractors qualifications to perform a modeling project such as this, include, including abilities, capacity, skill, and financial strength, and number of years of experience in providing the required services.  Provide details of risks that may be associated with the project and how the firm may overcome those risks. April 24, 2017 Consent Agenda 6-A (vi) 9 of 37  Provide three (3) references from previous coastal modeling projects in the last ten (10) years. Include contact name, company address, phone, email description of specific project your firm completed, and any other relevant information.  Provide a list of projects that includes sufficient detailed description and outlines the firms experience in modeling, success and cost effectiveness. Include start date, end date, original budget, final project cost and number of change orders. 4. Tab IV, Specialized Expertise of Team Members (30 Points) In this tab, include:  Description of the proposed contract team and the role to be played by each member of the proposed team.  Describe the various team members’ successful experience in working with one another on previous projects.  Provide the resumes of key individual and qualifying experience relative to modeling that are available resources and assigned to this project. Include details of unique benefits that the firm offers on this project.  Attach resumes of any sub-consultants. If sub-consultants are being utilized, letters of intent from stated sub-consultants must be included with proposal submission. 5. Tab VI, Acceptance of Conditions Indicate any exceptions to the general terms and conditions of the RFP, and to insurance requirements or any other requirements listed in the RFP. If no exceptions are indicated in this tabbed section, it will be understood that no exceptions to these documents will be considered after the award, or if applicable, during negotiations. Exceptions taken by a Consultant may result in evaluation point deduction(s) and/or exclusion of proposal for Selection Committee consideration, depending on the extent of the exception(s). Such determination shall be at the sole discretion of the County and Selection Committee. 6. Tab VII, Required Form Submittals  Attachment 2: Consultant Checklist  Attachment 3: Conflict of Interest Affidavit  Attachment 4: Consultant Declaration Form’  Attachment 5: Immigration Affidavit and company’s E-Verify profile page and memorandum of understanding  Attachment 6: Consultant Substitute W9  Attachment 7: Insurance Requirements  Other: Licenses, Certifications, etc. April 24, 2017 Consent Agenda 6-A (vi) 10 of 37 Exhibit II: General RFP Instructions 1. Questions Direct questions related to this RFP to the Collier County Procurement Services Division Online Bidding System website: www.colliergov.net/bid. Consultants must clearly understand that the only official answer or position of the County will be the one stated on the Collier County Procurement Services Division Online Bidding System website. For general questions, please call the referenced Procurement Strategist noted on the cover page. 2. Compliance with the RFP Proposals must be in strict compliance with this RFP. Failure to comply with all provisions of the RFP may result in disqualification. 3. Ambiguity, Conflict, or Other Errors in the RFP It is the sole responsibility of the Consultant if the Consultant discovers any ambiguity, conflict, discrepancy, omission or other error in the RFP, to immediately notify the Procurement Strategist, noted herein, of such error in writing and request modification or clarification of the document prior to submitting the proposal. The Procurement Strategist will make modifications by issuing a written revision and will give written notice to all parties who have received this RFP from the Procurement Services Division. 4. Proposal, Presentation, and Protest Costs The County will not be liable in any way for any costs incurred by any Consultant in the preparation of its proposal in response to this RFP, nor for the presentation of its proposal and/or participation in any discussions, negotiations, or, if applicable, any protest procedures. 5. Delivery of Proposals All proposals are to be submitted electronically on the County’s online bidding system: www.colliergov.net/bid before 3:00PM, Naples local time, on or before 03/03/2017. 6. Validity of Proposals No proposal can be withdrawn after it is filed unless the Consultant makes their request in writing to the County prior to the time set for the closing of Proposals. All proposals shall be valid for a period of one hundred eighty (180) days from the submission date to accommodate evaluation and selection process. 7. Method of Source Selection The County is using the Competitive Sealed Proposals methodology of source selection for this procurement, as authorized by Ordinance Number 2013-69 establishing and adopting the Collier County Procurement Ordinance. If the County receives proposals from less than three (3) firms, the Procurement Director shall review all the facts and determine if it is April 24, 2017 Consent Agenda 6-A (vi) 11 of 37 in the best interest of the County to solicit additional proposals or request that the Selection Committee rank order the received proposals. The County may, as it deems necessary, conduct discussions with qualified Consultants determined to be in contention for being selected for award for the purpose of clarification to assure full understanding of, and responsiveness to solicitation requirements. 8. Evaluation of Proposals Collier County will evaluate and select these Services in accordance with Florida Statute 287.055, Consultants’ Competitive Negotiation Act. The County’s procedure for selecting is as follows: 1. The County Manager or designee shall appoint a selection committee to review all proposals submitted. 2. The Request for Proposal is issued. 3. Subsequent to the receipt closing date for the proposals, the Procurement professional will review the proposals received and verify each proposal to determine if it minimally responds to the requirements of the published RFP. 4. Selection committee meetings will be open to the public and the Procurement professional will publicly post prior notice of such meeting(s) in the lobby of the Procurement Services Division Building and on the County’s Procurement Services Internet site. 5. Prior to the first meeting (Organization Meeting) of the selection committee, the Procurement professional will post a notice announcing the date, time and place of the meeting at least three (3) working days prior to the meeting. At the initial organization meeting, the selection committee members will receive instructions, the submitted proposals, and establish the next selection committee meeting date and time. After the first meeting, the Procurement professional will publically announce all subsequent committee meeting dates and times. The subsequent meeting dates and times will be posted with at least one (1) day advanced notice. 6. Selection committee members will independently review and score each proposal based on the evaluation criteria stated in the request for proposal using the Individual Selection Committee Score and Rank Form and prepare comments for discussion at the next meeting. The Individual Selection Committee Score and Rank Form is merely a tool to assist the selection committee member in their review of the proposals. 7. At the scheduled selection meeting, public comment (not to exceed three (3) minutes) will be taken prior to the members presenting their independent findings / conclusions / comments based on their reading and interpretation of the materials presented to each other, and may ask questions of one another. 8. The selection committee members will individually score each proposer. Collier County selection committee members may consider all the material submitted by the Proposer and other information Collier County may obtain to determine whether the Proposer is capable of and has a history of successfully completing projects of this type, including, without limitation, additional information Collier County may request, clarification of proposer information, and/or additional credit information. 9. Once the individual scoring has been completed, the Procurement professional will direct selection committee members to read their individual scores publically. The Procurement professional will tabulate the scores. April 24, 2017 Consent Agenda 6-A (vi) 12 of 37 10. The committee may elect to short list and request oral presentations to establish a final rank order, or it may elect to move directly to final ranking. 11. The committee will then Rank the firms in order of preference on the Final Ranking Sheet which will mathematically compile into an overall selection committee rank of proposers. 12. In any of the selection committee meeting deliberations, by consensus, members may request to invite proposers in to clarify their proposals, ask for additional information, present materials, interview, ask questions, etc. The members may consider any and all information obtained through this method in formulating their individual scoring and subsequent selection committee overall ranking and final ranking. 13. The selection committee’s overall rank of firms in order of preference (from highest beginning with a rank of one (1) to the lowest) will be discussed and reviewed by the Procurement Strategist. By final consensus, and having used all information presented (proposal, presentation, references, etc.), the selection committee members will create a final ranking and staff will subsequently enter into negotiations with the number one ranked firm. Award of the contract is dependent upon the successful and full execution of a mutually agreed contract, pending the final approval by the Board of County Commissioners. The County reserves the right to withdraw this RFP at any time and for any reason, and to issue such clarifications, modifications, addendums, and/or amendments as it may deem appropriate, including, but not limited, to requesting supplemental proposal information. Receipt of a proposal by the County or a submission of a proposal to the County offers no rights upon the Consultant nor obligates the County in any manner. Acceptance of the proposal does not guarantee issuance of any other governmental approvals. Proposals which include provisions requiring the granting of zoning variances may not be considered. 9. References The County reserves the right to contact any and all references submitted as a result of this solicitation. 10. Proposal Selection Committee and Evaluation Factors The County Manager or designee will appoint a Selection Committee to review all proposals submitted. The factors to be considered in the evaluation of proposal responses are listed below. Tab I, Cover Letter / Management Summary 5 Points Tab II, Business Plan 30 Points Tab III, Experience and Capacity of the Firm 35 Points Tab IV, Specialized Expertise of Team Members 30 Points TOTAL 100 Points Tie Breaker: In the event of a tie, both in individual scoring and in final ranking, the firm with the lowest paid dollars by Collier County to the Consultant (as obtained from the County’s financial system) within the last five (5) years will receive the higher individual April 24, 2017 Consent Agenda 6-A (vi) 13 of 37 ranking. This information will be based on information provided by the Consultant, subject to verification at the County’s option. If there is a multiple firm tie in either individual scoring or final ranking, the firm with the lowest volume of work shall receive the higher ranking, the firm with the next lowest volume of work shall receive the next highest ranking and so on. 11. Acceptance or Rejection of Proposals The right is reserved by the County to waive any irregularities in any proposal, to reject any or all proposals, to re-solicit for proposals, if desired, and upon recommendation and justification by Collier County to accept the proposal which in the judgment of the County is deemed the most advantageous for the public and Collier County. Any proposal which is incomplete, conditional, obscure or which contains irregularities of any kind, may be cause for rejection. In the event of default of the successful Consultant, or their refusal to enter into the Collier County contract, the County reserves the right to accept the proposal of any other Consultant or to re-advertise using the same or revised documentation, at its sole discretion. 12. Reserved Rights Collier County reserves its right in any solicitation to accept or reject any or all bids, proposals or offers; to waive minor irregularities and technicalities; or to request resubmission. Also Collier County reserves the right to accept all or any part of any bid, proposal, or offer, and to increase or decrease quantities to meet the additional or reduced requirements of Collier County. Collier County reserves its right to cancel, extend or modify any or all bids, proposals or offers; to award to one or more vendors; to award all or part of a solicitation; and to award by individual line items when it is deemed to be in the best interest of the County. Collier County reserves its right to reject any sole response. April 24, 2017 Consent Agenda 6-A (vi) 14 of 37 Exhibit III: Collier County Purchase Order Terms and Conditions 1. Offer This offer is subject to cancellation by the COUNTY without notice if not accepted by VENDOR within fourteen (14) days of issuance. 2. Acceptance and Confirmation This Purchase Order (including all documents attached to or referenced therein) constitutes the entire agreement between the parties, unless otherwise specifically noted by the COUNTY on the face of this Purchase Order. Each delivery of goods and/or services received by the COUNTY from VENDOR shall be deemed to be upon the terms and conditions contained in this Purchase Order. No additional terms may be added and Purchase Order may not be changed except by written instrument executed by the COUNTY. VENDOR is deemed to be on notice that the COUNTY objects to any additional or different terms and conditions contained in any acknowledgment, invoice or other communication from VENDOR, notwithstanding the COUNTY’S acceptance or payment for any delivery of goods and/or services, or any similar act by VENDOR. 3. Inspection All goods and/or services delivered hereunder shall be received subject to the COUNTY’S inspection and approval and payment therefore shall not constitute acceptance. All payments are subject to adjustment for shortage or rejection. All defective or nonconforming goods will be returned pursuant to VENDOR'S instruction at VENDOR’S expense. To the extent that a purchase order requires a series of performances by VENDOR, the COUNTY prospectively reserves the right to cancel the entire remainder of the Purchase Order if goods and/or services provided early in the term of the Purchase Order are non-conforming or otherwise rejected by the COUNTY. 4. Shipping and Invoices a) All goods are FOB destination and must be suitably packed and prepared to secure the lowest transportation rates and to comply with all carrier regulations. Risk of loss of any goods sold hereunder shall transfer to the COUNTY at the time and place of delivery; provided that risk of loss prior to actual receipt of the goods by the COUNTY nonetheless remain with VENDOR. b) No charges will be paid by the COUNTY for packing, crating or cartage unless otherwise specifically stated in this Purchase Order. Unless otherwise provided in Purchase Order, no invoices shall be issued nor payments made prior to delivery. Unless freight and other charges are itemized, any discount will be taken on the full amount of invoice. c) All shipments of goods scheduled on the same day via the same route must be consolidated. Each shipping container must be consecutively numbered and marked to show this Purchase Order number. The container and Purchase Order numbers must be indicated on bill of lading. Packing slips must show Purchase Order number and must be included on each package of less than container load (LCL) shipments and/or with each car load of equipment. The COUNTY reserves the right to refuse or return any shipment or equipment at VENDOR’S expense that is not marked with Purchase Order numbers. VENDOR agrees to declare to the carrier the value of any shipment made under this Purchase Order and the full invoice value of such shipment. d) All invoices must contain the Purchase Order number and any other specific information as identified on the Purchase Order. Discounts of prompt payment will be computed from the date of receipt of goods or from date of receipt of invoices, whichever is later. Payment will be made upon receipt of a proper invoice and in compliance with Chapter 218, Fla. Stats., otherwise known as the “Local Government Prompt Payment Act,” and, pursuant to the Board of County Commissioners Purchasing Policy. 5. Time Is Of the Essence Time for delivery of goods or performance of services under this Purchase Order is of the essence. Failure of VENDOR to meet delivery schedules or deliver within a reasonable time, as interpreted by the COUNTY in its sole judgment, shall entitle the COUNTY to seek all remedies available to it at law or in equity. VENDOR agrees to reimburse the COUNTY for any expenses incurred in enforcing its rights. VENDOR further agrees that undiscovered delivery of nonconforming goods and/or services is not a waiver of the COUNTY’S right to insist upon further compliance with all specifications. April 24, 2017 Consent Agenda 6-A (vi) 15 of 37 6. Changes The COUNTY may at any time and by written notice make changes to drawings and specifications, shipping instructions, quantities and delivery schedules within the general scope of this Purchase Order. Should any such change increase or decrease the cost of, or the time required for performance of the Purchase Order, an equitable adjustment in the price and/or delivery schedule will be negotiated by the COUNTY and VENDOR. Notwithstanding the foregoing, VENDOR has an affirmative obligation to give notice if the changes will decrease costs. Any claims for adjustment by VENDOR must be made within thirty (30) days from the date the change is ordered or within such additional period of time as may be agreed upon by the parties. 7. Warranties VENDOR expressly warrants that the goods and/or services covered by this Purchase Order will conform to the specifications, drawings, samples or other descriptions furnished or specified by the COUNTY, and will be of satisfactory material and quality production, free from defects and sufficient for the purpose intended. Goods shall be delivered free from any security interest or other lien, encumbrance or claim of any third party. These warranties shall survive inspection, acceptance, passage of title and payment by the COUNTY. 8. Statutory Conformity Goods and services provided pursuant to this Purchase Order, and their production and transportation shall conform to all applicable laws, including but not limited to the Occupational Health and Safety Act, the Federal Transportation Act and the Fair Labor Standards Act, as well as any law or regulation noted on the face of the Purchase Order. 9. Advertising No VENDOR providing goods and services to the COUNTY shall advertise the fact that it has contracted with the COUNTY for goods and/or services, or appropriate or make use of the COUNTY’S name or other identifying marks or property without the prior written consent of the COUNTY’S Purchasing Department. 10. Indemnification VENDOR shall indemnify and hold harmless the COUNTY from any and all claims, including claims of negligence, costs and expenses, including but not limited to attorneys' fees, arising from, caused by or related to the injury or death of any person (including but not limited to employees and agents of VENDOR in the performance of their duties or otherwise), or damage to property (including property of the COUNTY or other persons), which arise out of or are incident to the goods and/or services to be provided hereunder. 11. Warranty of Non-Infringement VENDOR represents and warrants that all goods sold or services performed under this Purchase Order are: a) in compliance with applicable laws; b) do not infringe any patent, trademark, copyright or trade secret; and c) do not constitute unfair competition. VENDOR shall indemnify and hold harmless the COUNTY from and against any and all claims, including claims of negligence, costs and expense, including but not limited to attorneys' fees, which arise from any claim, suit or proceeding alleging that the COUNTY’S use of the goods and/or services provided under this Purchase Order are inconsistent with VENDOR'S representations and warranties in section 11 (a). If any claim which arises from VENDOR'S breach of section 11 (a) has occurred, or is likely to occur, VENDOR may, at the COUNTY’S option, procure for the COUNTY the right to continue using the goods or services, or replace or modify the goods or services so that they become non-infringing, (without any material degradation in performance, quality, functionality or additional cost to the COUNTY). 12. Insurance Requirements The VENDOR, at its sole expense, shall provide commercial insurance of such type and with such terms and limits as may be reasonably associated with the Purchase Order. Providing and maintaining adequate insurance coverage is a material obligation of the VENDOR. All insurance policies shall be executed through insurers authorized or eligible to write policies in the State of Florida. 13. Compliance with Laws In fulfilling the terms of this Purchase Order, VENDOR agrees that it will comply with all federal, state, and local laws, rules, codes, and ordinances that are applicable to the conduct of its business. By way of non-exhaustive example, this shall include the American with Disabilities Act and all April 24, 2017 Consent Agenda 6-A (vi) 16 of 37 prohibitions against discrimination on the basis of race, religion, sex creed, national origin, handicap, marital status, or veterans’ status. Further, VENDOR acknowledges and without exception or stipulation shall be fully responsible for complying with the provisions of the Immigration Reform and Control Act of 1986 as located at 8 U.S.C. 1324, et seq. and regulations relating thereto, as either may be amended. Failure by the awarded firm(s) to comply with the laws referenced herein shall constitute a breach of the award agreement and the County shall have the discretion to unilaterally terminate said agreement immediately. Any breach of this provision may be regarded by the COUNTY as a material and substantial breach of the contract arising from this Purchase Order. 14. Force Majeure Neither the COUNTY nor VENDOR shall be responsible for any delay or failure in performance resulting from any cause beyond their control, including, but without limitation to war, strikes, civil disturbances and acts of nature. When VENDOR has knowledge of any actual or potential force majeure or other conditions which will delay or threatens to delay timely performance of this Purchase Order, VENDOR shall immediately give notice thereof, including all relevant information with respects to what steps VENDOR is taking to complete delivery of the goods and/or services to the COUNTY. 15. Assignment VENDOR may not assign this Purchase Order, nor any money due or to become due without the prior written consent of the COUNTY. Any assignment made without such consent shall be deemed void. 16. Taxes Goods and services procured subject to this Purchase Order are exempt from Florida sales and use tax on real property, transient rental property rented, tangible personal purchased or rented, or services purchased (Florida Statutes, Chapter 212), and from federal excise tax. 17. Annual Appropriations The COUNTY’S performance and obligation to pay under this Purchase Order shall be contingent upon an annual appropriation of funds. 18. Termination This Purchase Order may be terminated at any time by the COUNTY upon 30 days prior written notice to the VENDOR. This Purchase Order may be terminated immediately by the COUNTY for breach by VENDOR of the terms and conditions of this Purchase Order, provided that COUNTY has provided VENDOR with notice of such breach and VENDOR has failed to cure within 10 days of receipt of such notice. 19. General a) This Purchase Order shall be governed by the laws of the State of Florida. The venue for any action brought to specifically enforce any of the terms and conditions of this Purchase Order shall be the Twentieth Judicial Circuit in and for Collier County, Florida b) Failure of the COUNTY to act immediately in response to a breach of this Purchase Order by VENDOR shall not constitute a waiver of breach. Waiver of the COUNTY by any default by VENDOR hereunder shall not be deemed a waiver of any subsequent default by VENDOR. c) All notices under this Purchase Order shall be sent to the respective addresses on the face page by certified mail, return receipt requested, by overnight courier service, or by personal delivery and will be deemed effective upon receipt. Postage, delivery and other charges shall be paid by the sender. A party may change its address for notice by written notice complying with the requirements of this section. d) The Vendor agrees to reimbursement of any travel expenses that may be associated with this Purchase Order in accordance with Florida Statute Chapter 112.061, Per Diem and Travel Expenses for Public Officers, employees and authorized persons. e) In the event of any conflict between or among the terms of any Contract Documents related to this Purchase Order, the terms of the Contract Documents shall take precedence over the terms of the Purchase Order. To the extent any terms and /or conditions of this Purchase Order duplicate or overlap the Terms and Conditions of the Contract Documents, the provisions of the Terms and/or Conditions that are most favorable to the County and/or provide the greatest protection to the County shall govern. April 24, 2017 Consent Agenda 6-A (vi) 17 of 37 Exhibit IV: Additional Terms and Conditions for RFP 1. Insurance and Bonding Requirements The Consultant shall at its own expense, carry and maintain insurance coverage from responsible companies duly authorized to do business in the State of Florida as set forth in the Insurance and Bonding attachment of this solicitation. The Consultant shall procure and maintain property insurance upon the entire project, if required, to the full insurable value of the scope of work. The County and the Consultant waive against each other and the County’s separate Consultants, Contractors, Design Consultant, Subcontractors agents and employees of each and all of them, all damages covered by property insurance provided herein, except such rights as they may have to the proceeds of such insurance. The Consultant and County shall, where appropriate, require similar waivers of subrogation from the County’s separate Consultants, Design Consultants and Subcontractors and shall require each of them to include similar waivers in their contracts. Collier County shall be responsible for purchasing and maintaining, its own liability insurance. Certificates issued as a result of the award of this solicitation must identify “For any and all work performed on behalf of Collier County.” The General Liability Policy provided by Consultant to meet the requirements of this solicitation shall name Collier County, Florida, as an additional insured as to the operations of Consultant under this solicitation and shall contain a severability of interests provisions. Collier County Board of County Commissioners shall be named as the Certificate Holder. The Certificates of Insurance must state the Contract Number, or Project Number, or specific Project description, or must read: For any and all work performed on behalf of Collier County. The "Certificate Holder" should read as follows: Collier County Board of County Commissioners Naples, Florida The amounts and types of insurance coverage shall conform to the minimum requirements set forth in Insurance and Bonding attachment, with the use of Insurance Services Office (ISO) forms and endorsements or their equivalents. If Consultant has any self-insured retentions or deductibles under any of the below listed minimum required coverage, Consultant must identify on the Certificate of Insurance the nature and amount of such self- insured retentions or deductibles and provide satisfactory evidence of financial responsibility for such obligations. All self-insured retentions or deductibles will be Consultant’s sole responsibility. Coverage(s) shall be maintained without interruption from the date of commencement of the Work until the date of completion and acceptance of the scope of work by the County or as specified in this solicitation, whichever is longer. The Consultant and/or its insurance carrier shall provide 30 days written notice to the County of policy cancellation or non-renewal on the part of the insurance carrier or the Consultant. The Consultant shall also notify the County, in a like manner, within twenty-four (24) hours after April 24, 2017 Consent Agenda 6-A (vi) 18 of 37 receipt, of any notices of expiration, cancellation, non-renewal or material change in coverage or limits received by Consultant from its insurer and nothing contained herein shall relieve Consultant of this requirement to provide notice. In the event of a reduction in the aggregate limit of any policy to be provided by Consultant hereunder, Consultant shall immediately take steps to have the aggregate limit reinstated to the full extent permitted under such policy. Should at any time the Consultant not maintain the insurance coverage(s) required herein, the County may terminate the Agreement or at its sole discretion shall be authorized to purchase such coverage(s) and charge the Consultant for such coverage(s) purchased. If Consultant fails to reimburse the County for such costs within thirty (30) days after demand, the County has the right to offset these costs from any amount due Consultant under this Agreement or any other agreement between the County and Consultant. The County shall be under no obligation to purchase such insurance, nor shall it be responsible for the coverage(s) purchased or the insurance company or companies used. The decision of the County to purchase such insurance coverage(s) shall in no way be construed to be a waiver of any of its rights under the Contract Documents. If the initial or any subsequently issued Certificate of Insurance expires prior to the completion of the scope of work, the Consultant shall furnish to the County renewal or replacement Certificate(s) of Insurance not later than ten (10) calendar days after the expiration date on the certificate. Failure of the Consultant to provide the County with such renewal certificate(s) shall be considered justification for the County to terminate any and all contracts. 2. Offer Extended to Other Governmental Entities Collier County encourages and agrees to the successful Consultant extending the pricing, terms and conditions of this solicitation or resultant contract to other governmental entities at the discretion of the successful Consultant. 3. Additional Items and/or Services Additional items and / or services may be added to the resultant contract, or purchase order, in compliance with the Procurement Ordinance. 4. County’s Right to Inspect The County or its authorized Agent shall have the right to inspect the Consultant’s facilities/project site during and after each work assignment the Consultant is performing. 5. Vendor Performance Evaluation The County has implemented a Vendor Performance Evaluation System for all contracts awarded in excess of $25,000. To this end, vendors will be evaluated on their performance upon completion/termination of this Agreement. 6. Additional Terms and Conditions of Contract Collier County has developed standard contracts/agreements, approved by the Board of County Commissioners (BCC). The selected Consultant shall be required to sign a standard Collier County contract within twenty one (21) days of Notice of Selection for Award. April 24, 2017 Consent Agenda 6-A (vi) 19 of 37 The County reserves the right to include in any contract document such terms and conditions, as it deems necessary for the proper protection of the rights of Collier County. A sample copy of this contract is available upon request. The County will not be obligated to sign any contracts, maintenance and/or service agreements or other documents provided by the Consultant. The County’s project manager, shall coordinate with the Vendor / Contractor the return of any surplus assets, including materials, supplies, and equipment associated with the scope or work. 7. Public Records Compliance Florida Public Records Law Chapter 119, including specifically those contractual requirements in 119.0701(2)(a)-(b) as follows: IF THE CONTRACTOR HAS QUESTIONS REGARDING THE APPLICATION OF CHAPTER 119, FLORIDA STATUTES, TO THE CONTRACTOR’S DUTY TO PROVIDE PUBLIC RECORDS RELATING TO THIS CONTRACT, CONTACT THE CUSTODIAN OF PUBLIC RECORDS AT: Communication and Customer Relations Division 3299 Tamiami Trail East, Suite 102 Naples, FL 34112-5746 Telephone: (239) 252-8383 The Contractor must specifically comply with the Florida Public Records Law to: 1. Keep and maintain public records required by the public agency to perform the service. 2. Upon request from the public agency’s custodian of public records, provide the public agency with a copy of the requested records or allow the records to be inspected or copied within a reasonable time at a cost that does not exceed the cost provided in this chapter or as otherwise provided by law. 3. Ensure that public records that are exempt or confidential and exempt from public records disclosure requirements are not disclosed except as authorized by law for the duration of the contract term and following completion of the contract if the Contractor does not transfer the records to the public agency. 4. Upon completion of the contract, transfer, at no cost, to the public agency all public records in possession of the Contractor or keep and maintain public records required by the public agency to perform the service. If the Contractor transfers all public records to the public agency upon completion of the contract, the Contractor shall destroy any duplicate public records that are exempt or confidential and exempt from public records disclosure requirements. If the Contractor keeps and maintains public records upon completion of the contract, the Contractor shall meet all applicable requirements for retaining public records. All records stored electronically must be provided to the public agency, upon request from the public agency’s custodian of public records, in a format that is compatible with the information technology systems of the public agency. 8. Payment Method Payments are made in accordance with the Local Government Prompt Payment Act, Chapter 218, Florida Statutes. Vendor’s invoices must include:  Purchase Order Number  Description and quantities of the goods or services provided per instructions on the County’s purchase order or contract. April 24, 2017 Consent Agenda 6-A (vi) 20 of 37 Invoices shall be sent to: Board of County Commissioners Clerk’s Finance Department ATTN: Accounts Payable 3299 Tamiami Trail E Ste 700 Naples FL 34112 Or emailed to: bccapclerk@collierclerk.com. Collier County, in its sole discretion, will determine the method of payment for goods and/or services as part of this agreement. Payment methods include:  Traditional – payment by check, wire transfer or other cash equivalent.  Standard – payment by purchasing card. Collier County’s Purchasing Card Program is supported by standard bank credit suppliers (i.e. VISA and MasterCard), and as such, is cognizant of the Rules for VISA Merchants and MasterCard Merchant Rules. The County may not accept any additional surcharges (credit card transaction fees) as a result of using the County’s credit card for transactions relating to this solicitation. The County will entertain bids clearly stating pricing for standard payment methods. An additional separate discounted price for traditional payments may be provided at the initial bid submittal if it is clearly marked as an “Additional Cash Discount.” Upon execution of the Contract and completion of each month’s work, payment requests may be submitted to the Project Manager on a monthly basis by the Contractor for services rendered for that prior month. Services beyond sixty (60) days from current monthly invoice will not be considered for payment without prior approval from the Project manager. All invoices should be submitted within the fiscal year the work was performed. (County's fiscal year is October 1 - September 30.) Invoices submitted after the close of the fiscal year will not be accepted (or processed for payment) unless specifically authorized by the Project Manager. Payments will be made for articles and/or services furnished, delivered, and accepted, upon receipt and approval of invoices submitted on the date of services or within six (6) months after completion of contract. Any untimely submission of invoices beyond the specified deadline period is subject to non-payment under the legal doctrine of “laches” as untimely submitted. Time shall be deemed of the essence with respect to the timely submission of invoices under this agreement. In instances where the successful contractor may owe debts (including, but not limited to taxes or other fees) to Collier County and the contractor has not satisfied nor made arrangement to satisfy these debts, the County reserves the right to off-set the amount owed to the County by applying the amount owed to the vendor or contractor for services performed of for materials delivered in association with a contract. Invoices shall not reflect sales tax. After review and approval, the invoice will be transmitted to the Finance Division for payment. Payment will be made upon receipt of proper invoice and in compliance with Chapter 218 Florida Statutes, otherwise known as the “Local Government Prompt Payment Act.” Collier County reserves the right to withhold and/or reduce an appropriate amount of any payment for work not performed or for unsatisfactory performance of Contractual requirements. April 24, 2017 Consent Agenda 6-A (vi) 21 of 37 9. Environmental Health and Safety All Consultants and Sub Consultants performing service for Collier County are required and shall comply with all Occupational Safety and Health Administration (OSHA), State and County Safety and Occupational Health Standards and any other applicable rules and regulations. Consultants and Sub Consultants shall be responsible for the safety of their employees and any unsafe acts or conditions that may cause injury or damage to any persons or property within and around the work site. All firewall penetrations must be protected in order to meet Fire Codes. Collier County Government has authorized OSHA representatives to enter any Collier County facility, property and/or right-of-way for the purpose of inspection of any Consultant’s work operations. This provision is non-negotiable by any department and/or Consultant. All new electrical installations shall incorporate NFPA 70E Short Circuit Protective Device Coordination and Arc Flash Studies where relevant as determined by the engineer. All electrical installations shall be labeled with appropriate NFPA 70E arch flash boundary and PPE Protective labels. 10. Licenses The Consultant is required to possess the correct Business Tax Receipt, professional license, and any other authorizations necessary to carry out and perform the work required by the project pursuant to all applicable Federal, State and Local Law, Statute, Ordinances, and rules and regulations of any kind. Additionally, copies of the required licenses must be submitted with the proposal response indicating that the entity proposing, as well as the team assigned to the County account, is properly licensed to perform the activities or work included in the contract documents. Failure on the part of any Consultant to submit the required documentation may be grounds to deem Consultant non-responsive. A Consultant, with an office within Collier County is also required to have an occupational license. All State Certified contractors who may need to pull Collier County permits or call in inspections must complete a Collier County Contractor License registration form and submit the required fee. After registering the license/registration will need to be renewed thereafter to remain “active” in Collier County If you have questions regarding professional licenses contact the Contractor Licensing, Community Development and Environmental Services at (239) 252-2431, 252-2432 or 252-2909. Questions regarding required occupational licenses, please contact the Tax Collector’s Office at (239) 252-2477. 11. Survivability Bids (ITBs/RFPs): The Consultant/Contractor/Vendor agrees that any Work Order/Purchase Order that extends beyond the expiration date of Solicitation 17-7097 resultant of this solicitation will survive and remain subject to the terms and conditions of that Agreement until the completion or termination of any Work Order/Purchase Order. 12. Principals/Collusion By submission of this Proposal the undersigned, as Consultant, does declare that the only person or persons interested in this Proposal as principal or principals is/are named therein and that no April 24, 2017 Consent Agenda 6-A (vi) 22 of 37 person other than therein mentioned has any interest in this Proposal or in the contract to be entered into; that this Proposal is made without connection with any person, company or parties making a Proposal, and that it is in all respects fair and in good faith without collusion or fraud. 13. Relation of County It is the intent of the parties hereto that the Consultant shall be legally considered an independent Consultant, and that neither the Consultant nor their employees shall, under any circumstances, be considered employees or agents of the County, and that the County shall be at no time legally responsible for any negligence on the part of said Consultant, their employees or agents, resulting in either bodily or personal injury or property damage to any individual, firm, or corporation. 14. Termination Should the Consultant be found to have failed to perform services in a manner satisfactory to the County, the County may terminate this Agreement immediately for cause; further the County may terminate this Agreement for convenience with a thirty (30) day written notice. The County shall be sole judge of non-performance. In the event that the award of this solicitation is made by the Procurement Services Director, the award and any resultant purchase orders may be terminated at any time by the County upon thirty (30) days written notice to the awarded vendor(s) pursuant to the Board’s Procurement Ordinance. 15. Lobbying All firms are hereby placed on NOTICE that the Board of County Commissioners does not wish to be lobbied, either individually or collectively about a project for which a firm has submitted a Proposal. Firms and their agents are not to contact members of the County Commission for such purposes as meeting or introduction, luncheons, dinners, etc. During the process, from Proposal closing to final Board approval, no firm or their agent shall contact any other employee of Collier County in reference to this Proposal, with the exception of the Procurement Director or his designee(s). Failure to abide by this provision may serve as grounds for disqualification for award of this contract to the firm. 16. Certificate of Authority to Conduct Business in the State of Florida (FL Statute 607.1501) In order to be considered for award, firms must be registered with the Florida Department of State Divisions of Corporations in accordance with the requirements of Florida Statute 607.1501 and provide a certificate of authority (www.sunbiz.org/search.html) prior to execution of a contract. A copy of the document may be submitted with the solicitation response and the document number shall be identified. Firms who do not provide the certificate of authority at the time of response shall be required to provide same within five (5) days upon notification of selection for award. If the firm cannot provide the document within the referenced timeframe, the County reserves the right to award to another firm. 17. Single Proposal Each Consultant must submit, with their proposal, the required forms included in this RFP. Only one proposal from a legal entity as a primary will be considered. A legal entity that submits a proposal as a primary or as part of a partnership or joint venture submitting as primary may not then act as a sub-consultant to any other firm submitting under the same RFP. If a legal entity is not submitting as a primary or as part of a partnership or joint venture as a primary, that legal entity may act as a sub-consultant to any other firm or firms submitting under the same RFP. All April 24, 2017 Consent Agenda 6-A (vi) 23 of 37 submittals in violation of this requirement will be deemed non-responsive and rejected from further consideration. In addition, consultants that have participated and/or will participate in the development of scope, background information or oversight functions on this project are precluded from submitting a Proposal as either a prime or sub- consultant. 18. Protest Procedures Any prospective vendor / proposer who desires to protest any aspect(s) or provision(s) of the solicitation (including the form of the solicitation documents or procedures) shall file their protest with the Procurement Director prior to the time of the bid opening strictly in accordance with the County’s then current Procurement Ordinance and policies. The Board of County Commissioners will make award of contract in public session. Award recommendations will be posted outside the offices of the Procurement Services Division on Wednesdays and Thursdays. Any actual or prospective respondent who desires to formally protest the recommended contract award must file a notice of intent to protest with the Procurement Director within two (2) calendar days (excluding weekends and County holidays) of the date that the recommended award is posted. Upon filing of said notice, the protesting party will have five (5) days to file a formal protest and will be given instructions as to the form and content requirements of the formal protest. A copy of the "Protest Policy" is available at the office of the Procurement Director. 19. Public Entity Crime A person or affiliate who has been placed on the convicted Consultant list following a conviction for a public entity crime may not submit a bid, proposal, or reply on a contract to provide any goods or services to a public entity; may not submit a bid, proposal, or reply on a contract with a public entity for the construction or repair of a public building or public work; may not submit bids, proposals, or replies on leases of real property to a public entity; may not be awarded or perform work as a contractor, supplier, subcontractor, or consultant under a contract with any public entity; and may not transact business with any public entity in excess of the threshold amount provided in s. 287.017 for CATEGORY TWO for a period of 36 months following the date of being placed on the convicted Consultant list. 20. Security and Background Checks The Contractor is required to comply with County Ordinance 2004-52, as amended. Background checks are valid for five (5) years and the Contractor shall be responsible for all associated costs. If required, Contractor shall be responsible for the costs of providing background checks by the Collier County Facilities Management Division for all employees that shall provide services to the County under this Agreement. This may include, but not be limited to, checking federal, state and local law enforcement records, including a state and FBI fingerprint check, credit reports, education, residence and employment verifications and other related records. Contractor shall be required to maintain records on each employee and make them available to the County for at least four (4) years. All of Contractor’s employees and subcontractors must wear Collier County Government Identification badges at all times while performing services on County facilities and properties. Contractor ID badges are valid for one (1) year from the date of issuance and can be renewed April 24, 2017 Consent Agenda 6-A (vi) 24 of 37 each year at no cost to the Contractor during the time period in which their background check is valid, as discussed below. All technicians shall have on their shirts the name of the contractor’s business. The Contractor shall immediately notify the Collier County Facilities Management Division via e- mail (DL-FMOPS@colliergov.net) whenever an employee assigned to Collier County separates from their employment. This notification is critical to ensure the continued security of Collier County facilities and systems. Failure to notify within four (4) hours of separation may result in a deduction of $500 per incident. CCSO requires separate fingerprinting prior to work being performed in any of their locations. This will be coordinated upon award of the contract. If there are additional fees for this process, the vendor is responsible for all costs.. 21. Conflict of Interest Consultant shall complete the Conflict of Interest Affidavit included as an attachment to this RFP document. Disclosure of any potential or actual conflict of interest is subject to County staff review and does not in and of itself disqualify a firm from consideration. These disclosures are intended to identify and or preclude conflict of interest situations during contract selection and execution. 22. Prohibition of Gifts to County Employees No organization or individual shall offer or give, either directly or indirectly, any favor, gift, loan, fee, service or other item of value to any County employee, as set forth in Chapter 112, Part III, Florida Statutes, the current Collier County Ethics Ordinance and County Administrative Procedure 5311. Violation of this provision may result in one or more of the following consequences: a. Prohibition by the individual, firm, and/or any employee of the firm from contact with County staff for a specified period of time; b. Prohibition by the individual and/or firm from doing business with the County for a specified period of time, including but not limited to: submitting bids, RFP, and/or quotes; and, c. immediate termination of any contract held by the individual and/or firm for cause. 23. Immigration Law Affidavit Certification Statutes and executive orders require employers to abide by the immigration laws of the United States and to employ only individuals who are eligible to work in the United States. The Employment Eligibility Verification System (E-Verify) operated by the Department of Homeland Security (DHS) in partnership with the Social Security Administration (SSA), provides an Internet-based means of verifying employment eligibility of workers in the United States; it is not a substitute for any other employment eligibility verification requirements. The program will be used for Collier County formal Invitations to Bid (ITB) and Request for Proposals (RFP) including professional services and construction services. Exceptions to the program:  Commodity based procurement where no services are provided.  Where the requirement for the affidavit is waived by the Board of County Commissioners Consultants / Bidders are required to enroll in the E-Verify program, and provide acceptable evidence of their enrollment, at the time of the submission of the Consultant’s/bidder’s proposal. Acceptable evidence consists of a copy of the properly completed E-Verify Company Profile page April 24, 2017 Consent Agenda 6-A (vi) 25 of 37 or a copy of the fully executed E-Verify Memorandum of Understanding for the company. Consultants are also required to provide the Collier County Procurement Services Division an executed affidavit certifying they shall comply with the E-Verify Program. The affidavit is attached to the solicitation documents. If the Bidder/Consultant does not comply with providing the acceptable E-Verify evidence and the executed affidavit the bidder’s / Consultant’s proposal may be deemed non-responsive. Additionally, Consultants shall require all subcontracted Consultants to use the E-Verify system for all purchases not covered under the “Exceptions to the program” clause above. For additional information regarding the Employment Eligibility Verification System (E-Verify) program visit the following website: http://www.dhs.gov/E-Verify. It shall be the Consultant’s responsibility to familiarize themselves with all rules and regulations governing this program. Consultant acknowledges, and without exception or stipulation, any firm(s) receiving an award shall be fully responsible for complying with the provisions of the Immigration Reform and Control Act of 1986 as located at 8 U.S.C. 1324, et seq. and regulations relating thereto, as either may be amended and with the provisions contained within this affidavit. Failure by the awarded firm(s) to comply with the laws referenced herein or the provisions of this affidavit shall constitute a breach of the award agreement and the County shall have the discretion to unilaterally terminate said agreement immediately. April 24, 2017 Consent Agenda 6-A (vi) 26 of 37 Attachment 1: Consultant’s Non-Response Statement The sole intent of the Collier County Procurement Services Division is to issue solicitations that are clear, concise and openly competitive. Therefore, we are interested in ascertaining reasons for prospective Consultants not wishing to respond to this solicitation. If your firm is not responding to this RFP, please indicate the reason(s) by checking the item(s) listed below and return this form via email or fax, noted on the cover page, or mail to Collier County Government, Procurement Services Division, 3327 Tamiami Trail E, Naples, FL 34112. We are not responding to CCNA Solicitation 17-7097 – Collier Creek Modeling for the following reason(s): Services requested not available through our company. Our firm could not meet specifications/scope of work. Specifications/scope of work not clearly understood or applicable (too vague, rigid, etc.) Project is too small. Insufficient time allowed for preparation of response. Incorrect address used. Please correct mailing address: Other reason(s): Name of Firm: ________________________________________________________ Address: ________________________________________________________ City, State, Zip: ________________________________________________________ Telephone: ________________________________________________________ Email: ________________________________________________________ Representative Signature: ________________________________________________________ Representative Name: _____________________________________ Date _____________ April 24, 2017 Consent Agenda 6-A (vi) 27 of 37 Attachment 2: Consultant Check List IMPORTANT: THIS SHEET MUST BE SIGNED. Please read carefully, sign in the spaces indicated and return with your Proposal. Consultant should check off each of the following items as the necessary action is completed: The Proposal has been signed. All applicable forms have been signed and included, along with licenses to complete the requirements of the project. Three (3) references that include contact name, company name, address, phone and email. Any addenda have been signed and included. Name of Firm: ________________________________________________________ Address: ________________________________________________________ City, State, Zip: ________________________________________________________ Telephone: ________________________________________________________ Email: ________________________________________________________ Representative Signature: ________________________________________________________ Representative Name: ________________________________________ Date ___________ April 24, 2017 Consent Agenda 6-A (vi) 28 of 37 Attachment 3: Conflict of Interest Affidavit The Consultant certifies that, to the best of its knowledge and belief, the past and current work on any Collier County project affiliated with: 17-7097 – Collier Creek Modeling does not pose an organizational conflict as described by one of the three categories below: Biased ground rules – The firm has not set the “ground rules” for affiliated past or current Collier County project identified above (e.g., writing a procurement’s statement of work, specifications, or performing systems engineering and technical direction for the procurement) which appears to skew the competition in favor of my firm. Impaired objectivity – The firm has not performed work on an affiliated past or current Collier County project identified above to evaluate proposals / past performance of itself or a competitor, which calls into question the contractor’s ability to render impartial advice to the government. Unequal access to information – The firm has not had access to nonpublic information as part of its performance of a Collier County project identified above which may have provided the contractor (or an affiliate) with an unfair competitive advantage in current or future solicitations and contracts. In addition to this signed affidavit, the contractor / consultant must provide the following: 1. All documents produced as a result of the work completed in the past or currently being worked on for the above mentioned project; and, 2. Indicate if the information produced was obtained as a matter of public record (in the “sunshine”) or through non-public (not in the “sunshine”) conversation (s), meeting(s), document(s) and/or other means. Failure to disclose all material or having an organizational conflict in one or more of the three categories above be identified, may result in the disqualification for future solicitations affiliated with the above referenced project(s). By the signature below, the firm (employees, officers and/or agents) certifies, and hereby discloses, that, to the best of their knowledge and belief, all relevant facts concerning past, present, or currently planned interest or activity (financial, contractual, organizational, or otherwise) which relates to the project identified above has been fully disclosed and does not pose an organizational conflict. Firm: ____________________________________________________________________________ Signature and Date:_________________________________________________________________ Print Name: _______________________________________________________________________ Title of Signatory: __________________________________________________________________ State of_____________________________________ County of _______________________________________ SUBSCRIBED AND SWORN to before me this ________________ day of __________________, 20__________, by _______________________________________________, who is personally known to me to be the ________________________________________ for the Firm, OR who produced the following identification ________________________________________. __________________________________________________________ ________________________________ Notary Public Commission Expira tion April 24, 2017 Consent Agenda 6-A (vi) 29 of 37 Attachment 4: Consultant Declaration Statement BOARD OF COUNTY COMMISSIONERS Collier County Government Complex Naples, Florida 34112 RE: CCNA Solicitation: 17-7097 – Collier Creek Modeling Dear Commissioners: The undersigned, as Consultant declares that this proposal is made without connection or arrangement with any other person and this proposal is in every respect fair and made in good faith, without collusion or fraud. The Consultant agrees, if this proposal is accepted, to execute a Collier County document for the purpose of establishing a formal contractual relationship between the firm and Collier County, for the performance of all requirements to which the proposal pertains. The Consultant states that the proposal is based upon the proposal documents listed by the above referenced CCNA Solicitation. IN WITNESS WHEREOF, WE have hereunto subscribed our names on this _____ day of _____________, 20__ in the County of _______________, in the State of _____________. Firm’s Legal Name: Address: City, State, Zip Code: Florida Certificate of Authority Document Number Telephone: FAX: Signature by: (Typed and written) Title: April 24, 2017 Consent Agenda 6-A (vi) 30 of 37 Additional Contact Information Send payments to: (required if different from above) Company name used as payee Contact name: Title: Address: City, State, ZIP Telephone: FAX: Email: Office servicing Collier County to place orders (required if different from above) Contact name: Title: Address: City, State, ZIP Telephone: Email: April 24, 2017 Consent Agenda 6-A (vi) 31 of 37 Attachment 5: Immigration Affidavit Certification CCNA Solicitation: 17-7097 – Collier Creek Modeling This Affidavit is required and should be signed, notarized by an authorized principal of the firm and submitted with formal Invitations to Bid (ITB’s) and Request for Proposals (RFP) submittals. Further, Consultants / Bidders are required to enroll in the E-Verify program, and provide acceptable evidence of their enrollment, at the time of the submission of the Consultant’s/bidder’s proposal. Acceptable evidence consists of a copy of the properly completed E-Verify Company Profile page or a copy of the fully executed E-Verify Memorandum of Understanding for the company. Failure to include this Affidavit and acceptable evidence of enrollment in the E-Verify program may deem the Consultant / Bidder’s proposal as non-responsive. Collier County will not intentionally award County contracts to any Consultant who knowingly employs unauthorized alien workers, constituting a violation of the employment provision contained in 8 U.S.C. Section 1324 a(e) Section 274A(e) of the Immigration and Nationality Act (“INA”). Collier County may consider the employment by any Consultant of unauthorized aliens a violation of Section 274A (e) of the INA. Such Violation by the recipient of the Employment Provisions contained in Section 274A (e) of the INA shall be grounds for unilateral termination of the contract by Collier County. Consultant attests that they are fully compliant with all applicable immigration laws (specifically to the 1986 Immigration Act and subsequent Amendment(s)) and agrees to comply with the provisions of the Memorandum of Understanding with E-Verify and to provide proof of enrollment in The Employment Eligibility Verification System (E-Verify), operated by the Department of Homeland Security in partnership with the Social Security Administration at the time of submission of the Consultant’s / Bidder’s proposal. Company Name ____________________________________________________________________ Print Name Title _______________________ Signature Date _______________________ State of ___________________ County of _________________ The foregoing instrument was signed and acknowledged before me this ______day of ________________, 20___, by _______________________________ who has produced _____________________________ as identificatio n. (Print or Type Name) (Type of Identification and Number) _____________________________________ Notary Public Signature _____________________________________ Printed Name of Notary Public _____________________________________ Notary Commission Number/Expiration The signee of this Affidavit guarantees, as evidenced by the sworn affidavit required herein, the truth and accuracy of this affidavit to interrogatories hereinafter made. April 24, 2017 Consent Agenda 6-A (vi) 32 of 37 Attachment 6: Consultant Substitute W – 9 Request for Taxpayer Identification Number and Certification In accordance with the Internal Revenue Service regulations, Collier County is required to collect the following information for tax reporting purposes from individuals and companies who do business with the County (including social security numbers if used by the individual or company for tax reporting purposes). Florida Statute 119.071(5) require that the county notify you in writing of the reason for collecting this information, which will be used for no other purpose than herein stated. Please complete all information that applies to your business and return with your quote or proposal. 1. General Information (provide all information) Taxpayer Name ________________________________________________________________________________ (as shown on income tax return) Business Name ________________________________________________________________________________ (if different from taxpayer name) Address ____________________________________ City ______________________________________________ State ______________________________________ Zip______________________________________________ Telephone __________________ FAX ______________________ Email _________________________________ Order Information Address ___________________________________ Remit / Payment Information Address ____________________________________________ City __________ State ________ Zip ___________ City _____________ State _________ Zip______________ FAX ______________________________________ Email _____________________________________ FAX ______________________________________________ Email _____________________________________________ 2. Company Status (check only one) Individual / Sole Proprietor Corporation Partnership Tax Exempt (Federal income tax-exempt entity under Internal Revenue Service guidelines IRC 501 (c) 3) Limited Liability Company Enter the tax classification (D = Disregarded Entity, C = Corporation, P = Partnership) 3. Taxpayer Identification Number (for tax reporting purposes only) Federal Tax Identification Number (TIN) _______________________________________________________________ (Consultants who do not have a TIN, will be required to provide a social security number prior to an award ). 4. Sign and Date Form: Certification: Under penalties of perjury, I certify that the information shown on this form is correct to my knowledge. Signature ___________________________________________________________ Date _________________________________ Title _______________________________________________________________ Phone Number ________________________ April 24, 2017 Consent Agenda 6-A (vi) 33 of 37 . Attachment 7: Insurance and Bonding Requirements Insurance / Bond Type Required Limits 1. Worker’s Compensation Statutory Limits of Florida Statutes, Chapter 440 and all Federal Government Statutory Limits and Requirements 2. Employer’s Liability $500,000 single limit per occurrence 3. Commercial General Liability (Occurrence Form) patterned after the current ISO form Bodily Injury and Property Damage $1,000,000 single limit per occurrence, $2,000,000 aggregate for Bodily Inju ry Liability and Property Damage Liability. This shall include Premises and Operations; Independent Contractors; Products and Completed Operations and Contractual Liability. 4. Indemnification To the maximum extent permitted by Florida law, the Contractor/Vendor/Consultant shall indemnify and hold harmless Collier County, its officers and employees from any and all lia bilities, damages, losses and costs, including, but not limited to, reasonable attorneys’ fees and paralegals’ fees, to the extent caused by the negligence, recklessness, or intentionally wrongful conduct of the Contractor/Vendor/Consultant or anyone employed or utilized by the Contractor/Vendor/Consultant in the performance of this Agreement. 4. Automobile Liability $ 1,000,000 Each Occurrence; Bodily Injury & Property Damage, Owned/Non-owned/Hired; Automobile Included 5. Other insurance as noted: Watercraft $ __________ Per Occurrence United States Longshoreman's and Harborworker's Act coverage shall be maintained where applicable to the completion of the work . $ __________ Per Occurrence Maritime Coverage (Jones Act) shall be maintained where applicable to the completion of the work. $ __________ Per Occurrence Aircraft Liability coverage shall be carried in limits of not less than $5,000,000 each occurrence if applicable to the completion of the Services under this Agreement. $ __________ Per Occurrence Pollution $ __________ Per Occurrence Professional Liability $1,000,000 per claim and in the aggregate  $1,000,000 per claim and in the aggregate  $2,000,000 per claim and in the aggregate Project Professional Liability $__________ Per Occurrence Valuable Papers Insurance $__________ Per Occurrence April 24, 2017 Consent Agenda 6-A (vi) 34 of 37 Employee Dishonesty / Crime $__________ Per Occurrence Including Employee Theft, Funds Transfer Fraud, Include a Joint Loss Payee endorsement naming Collier County. 6. Bid bond Shall be submitted with proposal response in the form of certified funds, cashiers’ check or an irrevocable letter of credit, a cash bond posted with the County Clerk, or proposal bond in a sum equal to 5% of the cost proposal. All checks shall be made payable to the Collier County Board of County Commissioners on a bank or trust company located in the State of Florida and insured by the Federal Deposit Insurance Corporation. 7. Performance and Payment Bonds For projects in excess of $200,000, bonds shall be submitted with the executed contract by Proposers receiving award, and written for 100% of the Contract award amount, the cost borne by the Proposer receiving an award. The Performance and Payment Bonds shall be underwritten by a surety authorized to do business in the State of Florida and otherwise acceptable to Owner; provided, however, the surety shall be rated as “A-“ or better as to general policy holders rating and Class V or higher rating as to finan cial size category and the amount required shall not exceed 5% of the reported policy holders’ surplus, all as reported in the most current Best Key Rating Guide, published by A.M. Best Company, Inc. of 75 Fulton Street, New York, New York 10038. 8. Consultant shall ensure that all subcontractors comply with the same insurance requirements that he is required to meet. The same Consultant shall provide County with certificates of insurance meeting the required insurance provisions. 9. Collier County must be named as "ADDITIONAL INSURED" on the Insurance Certificate for Commercial General Liability where required. 10. The Certificate Holder shall be named as Collier County Board of County Commissioners, OR, Board of County Commissioners in Collier County, OR Collier County Government, OR Collier County. The Certificates of Insurance must state the Contract Number, or Project Number, or specific Project description, or must read: For any and all work performed on behalf of Collier County. 11. Thirty (30) Days Cancellation Notice required. RLC 1/24/2017 _________________________________________________________________________________________________________________________ Consultant’s Insurance Statement We understand the insurance requirements of these specifications and that the evidence of insurability may be required within five (5) days of the award of this solicitation. Name of Firm _______________________________________ Date ____________________________ Consultant Signature _________________________________________________________________________ Print Name _________________________________________________________________________ Insurance Agency _________________________________________________________________________ Agent Name _______________________________________ Telephone Number _________________ April 24, 2017 Consent Agenda 6-A (vi) 35 of 37 Selection Committee Final Ranking Sheet (Step 2) RFP #: 17-7097 Title: Collier Creek Modeling Name of Firm Gary McAlpin Jack McKenna Danette Kinaszczuk Felicia Kirby Aaron Cromer Final Ranking Atkins 2 2 2 2 2 CB&I Environmental & Infrastructure 1 1 1 1 1 TOTAL Procurement Professional 3/15/2017 Step 1: Upon direction by the Procurement professional, the individual selection committee member should provide their final ranking of the proposals. April 24, 2017 Consent Agenda 6-A (vi) 36 of 37 April 24, 2017 Consent Agenda 6-A (vi) 37 of 37 EXECUTIVE SUMMARY Recommendation to approve eight (8) Collier County Tourist Development Council Category “A” Grant Application for Beach Park Facilities for Fiscal Year 2018 in the total amount of $956,100.00 and to make the finding that the project expenditures promote tourism. OBJECTIVE: To obtain Collier County Tourist Development Council grant funding for beach park facilities. CONSIDERATIONS: The following Collier County Tourist Development Council Category “A” grant applications were reviewed by the Parks and Recreation Advisory Board (PARAB) on April 19, 2017. Their recommendations for improved beach park facilities are as follows: PROJECT AMOUNT REQUESTED PREVIOUSLY REQUESTED Barefoot Beach Access Enhancements: Replace the 5 existing dilapidated 14’ x 14’ picnic pavilions with 5 traditional 14’ x 14’ Seminole Chickee Huts. $112,000.00 Barefoot Beach Access Enhancements: Resurface and restripe 96 parking space beach access parking lot and replace parking stops. $155,000.00 Barefoot Beach Preserve Enhancements: Replace existing foot showers with ADA compliant auto-off water conservation feature. $25,000.00 Bluebill Beach Access Enhancements: Installation of xeri-scape landscaping. $45,000.00 Bluebill Beach Access Enhancement: Parking area security camera infrastructure completion. $7,600.00 $22,862.00 FY15 Conner Park Beach Access Enhancement: Installation of security cameras in parking lot. $118,000.00 Conner Park Beach Access Enhancement: Installation of T-2 Parking Solutions System $40,000.00 Seagate Beach Access Enhancements: Installation of security cameras at beach access and parking lot. $118,000.00 Seagate Beach Access Enhancements: Replace the existing buffer wall $38,500.00 Vanderbilt Beach Garage: Installation of T-2 Parking Solutions System $30,000.00 City of Naples 8th Avenue Beach Park Enhancements: Replace the retaining wall at the park entrance, reconstruct portions of the existing wheelchair ramp, and build an ADA ramp on the west side of the park. $200,000.00 Delnor Wiggins State Park Beach Access Enhancements $67,000.00 April 24, 2017 Consent Agenda 6-B (i) 1 of 41 TOTAL $956,100.00 $22,862.00 PROJECT DETAILS: Barefoot Beach Access Enhancements: $112,000.00 Replace the 5 existing picnic pavilions with 5 traditional Seminole Chickee Huts • Permitting $2,000.00 • Removal and disposal of existing pavilions $10,000.00 • Construction of 5 traditional Seminole Chickee Huts $100,000.00 Barefoot Beach Access Enhancements: $155,000.00 Resurface parking lot and replace parking stops • Resurface and restripe parking spaces $150,000.00 • Install new parking stops $5,000.00 Barefoot Beach Preserve Enhancements: $25,000.00 Replace existing foot showers with ADA compliant auto-off water conservation feature. • Installation of 2 ADA compliant foot-showers: $8,000.00 • Plumbing and necessary accessories: $17,000.00 Bluebill Beach Access Enhancements: $35,000.00 Installation of xeri-scape landscaping. • Design $5,000.00 • Installation $40,000.00 Bluebill Beach Access Enhancements: $7,600.00 Parking area security infrastructure completion. • Renovate the storage area to provide closet for security $7,600.00 and card access controller equipment. Conner Park Beach Access Enhancements: $118,000.00 Installation of security cameras in parking lot. • Installation of 3 closed-circuit television security cameras, a recording system, 3 fiberglass poles for mounting cameras, and 1 Information Technology cabinet to support the video surveillance equipment. $118,000.00 Conner Park Beach Access Enhancements: $30,000.00 • Installation of T-2 Parking System $30,000.00 Seagate Beach Access Enhancements: $118,000.00 Installation of security cameras at beach access and parking lot. • Installation of 3 closed-circuit television security cameras, a recording system, 3 fiberglass poles for mounting cameras, and 1 Information Technology cabinet to support the video surveillance equipment. $118,000.00 April 24, 2017 Consent Agenda 6-B (i) 2 of 41 Seagate Beach Access Enhancements: $38,500.00 Replace existing buffer wall • Removal and disposal of existing wall • Installation of new wall • Vanderbilt Beach Parking Garage Enhancements: $30,000.00 • Installation of T-2 Parking System $30,000.00 City of Naples 8th Avenue Beach Park Enhancements: $200,000.00 • Replace the retaining wall at the park entrance, reconstruct portions of the existing wheelchair ramp, and build an ADA ramp on the west side of the park. $200,000.00 Delnor Wiggins Pass Beach Access Enhancement: $67,000.00 • Installation of T-2 Parking System $67,000.00 FISCAL IMPACT: Funds in the amount of $are available for appropriation from Category “A” Tourist Tax Fund 183. GROWTH MANAGEMENT IMPACT: There is no impact to the Growth Management Plan related to this action. ADVISORY BOARD RECOMMENDATION(S): The Collier County Parks and Recreation Advisory Board (PARAB) approved these projects (item) (7-0) at their April 19, 2017 meeting. LEGAL CONSIDERATIONS: This item is approved as to form and legality and requires majority vote for approval. - CMG RECOMMENDATION: That the Collier County Tourist Development Council approves the above referenced Category “A” grant application in the amount of $956,100.00 and makes the finding that the projects promote tourism. Prepared by: Nancy E. Olson, Manager CCPRD Attachments: 1) Grant Applications April 24, 2017 Consent Agenda 6-B (i) 3 of 41 COLLIER COUNTY TOURIST DEVELOPMENT COUNCIL CATEGORY “A” GRANT APPLICATION Barefoot Beach Access Enhancements Replace the 5 existing picnic pavilions with 5 traditional Seminole Chickee Huts 1. Name and Address of Project Sponsor Organization: Collier County Parks and Recreation Department North Collier Regional Park 15000 Livingston Road Naples, FL 34109 2. Contact Person, Title and Phone Number: Name: Barry Williams, Director Address: 15000 Livingston Road City: Naples; ST: FL; ZIP 34109 Phone: (239) 252-4035 FAX: (252) 530-6538 Other: (239) 280-7035 3. Organization’s Chief Official and Title: Barry Williams, Director Collier County Parks and Recreation Division 4. Details of Project- Description and Location: Collier County Parks and Recreation is requesting funding in the amount of $112,000.00 to replace the 5 existing picnic pavilions with 5 traditional Seminole Chickee Huts. Traditional Seminole Chickee Huts are efficient and functional structures perfect for a coastal environment. • Permitting $2,000.00 • Removal and disposal of existing structures $10,000.00 • Construction of 5 traditional Seminole Chickee Huts $100,000.00 5. Estimated project start date: December 15, 2017 6. Estimated project duration: (see table below) Prepare scope of work and send to vendors December 15, 2017 Select Vendor January 15, 2018 TDC Approval for Purchase Requisition February 2018 Meeting BOCC Approval March 2018 Meeting Permitting April 2018 Removal and disposal of existing pavilions May 1, 2018 April 24, 2017 Consent Agenda 6-B (i) 4 of 41 Construction of 5 traditional Seminole Chickee Huts May 2018 Project completed June 2018 7. Total TDC Tax Funds Requested: $112,000.00 8. If the full amount requested cannot be awarded, can the program/project be restructured to accommodate a smaller award? Yes ( ) No ( X ) I have read the Tourist Development Category “A” Beach Funding Policy covering beach renourishment and pass maintenance and agree that my organization will comply with all guidelines and criteria. ______________________________ _________________ Signature of Sponsor Organization’s Chief Official Date April 24, 2017 Consent Agenda 6-B (i) 5 of 41 COLLIER COUNTY TOURIST DEVELOPMENT COUNCIL CATEGORY “A” GRANT APPLICATION Barefoot Beach Access Enhancements Resurface and Restripe 96 parking space beach access parking lot and replace parking stops 1. Name and Address of Project Sponsor Organization: Collier County Parks and Recreation Department North Collier Regional Park 15000 Livingston Road Naples, FL 34109 2. Contact Person, Title and Phone Number: Name: Barry Williams, Director Address: 15000 Livingston Road City: Naples; ST: FL; ZIP 34109 Phone: (239) 252-4035 FAX: (252) 530-6538 Other: (239) 280-7035 3. Organization’s Chief Official and Title: Barry Williams, Director Collier County Parks and Recreation Division 4. Details of Project- Description and Location: Collier County Parks and Recreation is requesting funding in the amount of $155,000.00 to resurface and restripe the 96 parking space beach access parking lot and replace parking stops. 5. Estimated project start date: December 1, 2017 6. Estimated project duration: (see table below) Prepare bid package to send December 1, 2017 Select Vendor January 1, 2018 TDC Approval for Purchase Requisition January 2018 Meeting BOCC Approval February 2018 Meeting Resurface, restripe, and install new parking stops May 1, 2018 (after season) Project Complete July 1, 2018 7. Total TDC Tax Funds Requested: $155,000.00 April 24, 2017 Consent Agenda 6-B (i) 6 of 41 8. If the full amount requested cannot be awarded, can the program/project be restructured to accommodate a smaller award? Yes ( ) No ( X ) I have read the Tourist Development Category “A” Beach Funding Policy covering beach renourishment and pass maintenance and agree that my organization will comply with all guidelines and criteria. ______________________________ _________________ Signature of Sponsor Organization’s Chief Official Date April 24, 2017 Consent Agenda 6-B (i) 7 of 41 COLLIER COUNTY TOURIST DEVELOPMENT COUNCIL CATEGORY “A” GRANT APPLICATION Barefoot Beach Preserve Enhancements Replace existing foot showers with ADA compliant auto-off water conservation feature 1. Name and Address of Project Sponsor Organization: Collier County Parks and Recreation Department North Collier Regional Park 15000 Livingston Road Naples, FL 34109 2. Contact Person, Title and Phone Number: Name: Barry Williams, Director Address: 15000 Livingston Road City: Naples; ST: FL; ZIP 34109 Phone: (239) 252-4035 FAX: (252) 530-6538 Other: (239) 280-7035 3. Organization’s Chief Official and Title: Barry Williams, Director Collier County Parks and Recreation Division 4. Details of Project- Description and Location: Collier County Parks and Recreation is requesting funding in the amount of $25,000.00 to provide funding to replace the 2 existing foot showers with ADA compliant auto-off water conservation feature. 5. Estimated project start date: December 1, 2017 6. Estimated project duration (see table below) Prepare scope of work and send to vendors November 2017 Select vendor November 2017 TDC Approval of purchase requisition November 2017 Meeting Installation December 2017 Project completed December 2017 7. Total TDC Tax Funds Requested: $25,000.00 April 24, 2017 Consent Agenda 6-B (i) 8 of 41 8. If the full amount requested cannot be awarded, can the program/project be restructured to accommodate a smaller award? Yes ( ) No ( X ) I have read the Tourist Development Category “A” Beach Funding Policy covering beach renourishment and pass maintenance and agree that my organization will comply with all guidelines and criteria. ______________________________ _________________ Signature of Sponsor Organization’s Chief Official Date April 24, 2017 Consent Agenda 6-B (i) 9 of 41 COLLIER COUNTY TOURIST DEVELOPMENT COUNCIL CATEGORY “A” GRANT APPLICATION Bluebill Beach Access Enhancements Installation of Xeri-scape Landscaping 1. Name and Address of Project Sponsor Organization: Collier County Parks and Recreation Department North Collier Regional Park 15000 Livingston Road Naples, FL 34109 2. Contact Person, Title and Phone Number: Name: Barry Williams, Director Address: 15000 Livingston Road City: Naples; ST: FL; ZIP 34109 Phone: (239) 252-4035 FAX: (252) 530-6538 Other: (239) 280-7035 3. Organization’s Chief Official and Title: Barry Williams, Director Collier County Parks and Recreation Division 4. Details of Project- Description and Location: Collier County Parks and Recreation is requesting funding in the amount of $45,000.00 to provide funding for the design and installation of xeri-scape landscaping at the Bluebill Beach Access. 5. Estimated project start date: December 2017 6. Estimated project duration: (see table below) Prepare Scope of Work and Send December 2017 Select Vendor for design January 2018 Approve design with stakeholders February 2018 TDC Approval of purchase requisition March 2018 Installation April 2018 Project Completed June 2018 7. Total TDC Tax Funds Requested: $45,000.00 April 24, 2017 Consent Agenda 6-B (i) 10 of 41 8. If the full amount requested cannot be awarded, can the program/project be restructured to accommodate a smaller award? Yes ( ) No ( X ) I have read the Tourist Development Category “A” Beach Funding Policy covering beach renourishment and pass maintenance and agree that my organization will comply with all guidelines and criteria. ______________________________ _________________ Signature of Sponsor Organization’s Chief Official Date April 24, 2017 Consent Agenda 6-B (i) 11 of 41 COLLIER COUNTY TOURIST DEVELOPMENT COUNCIL CATEGORY “A” GRANT APPLICATION Bluebill Beach Access Enhancements Parking area security infrastructure completion. 1. Name and Address of Project Sponsor Organization: Collier County Parks and Recreation Department North Collier Regional Park 15000 Livingston Road Naples, FL 34109 2. Contact Person, Title and Phone Number: Name: Barry Williams, Director Address: 15000 Livingston Road City: Naples; ST: FL; ZIP 34109 Phone: (239) 252-4035 FAX: (252) 530-6538 Other: (239) 280-7035 3. Organization’s Chief Official and Title: Barry Williams, Director Collier County Parks and Recreation Division 4. Details of Project- Description and Location: Collier County Parks and Recreation is requesting funding in the amount of $7,600.00 to provide funding to complete parking area security camera infrastructure at Bluebill Beach Access. On April 27, 2015 (Item 7i) a grant application for $1,189,230.00 for Category “A” Beach Park Facilities, with $22,862.00 (Project No. 80340) approved for the Bluebill Beach Access and Parking area security infrastructure. A revised scope of work to include card access controller equipment to the Information Technology cabinet at a cost of $7,600.00 is needed to complete this project. 5. Estimated project start date: December 1, 2017 6. Estimated project duration: (see table below) Prepare scope of work and send to vendors December 2017 Select vendor January 2018 TDC Approval for purchase requisition February 2018 Project completed April 2018 April 24, 2017 Consent Agenda 6-B (i) 12 of 41 7. Total TDC Tax Funds Requested: $7,600.00 8. If the full amount requested cannot be awarded, can the program/project be restructured to accommodate a smaller award? Yes ( ) No ( X ) I have read the Tourist Development Category “A” Beach Funding Policy covering beach renourishment and pass maintenance and agree that my organization will comply with all guidelines and criteria. ______________________________ _________________ Signature of Sponsor Organization’s Chief Official Date April 24, 2017 Consent Agenda 6-B (i) 13 of 41 COLLIER COUNTY TOURIST DEVELOPMENT COUNCIL CATEGORY “A” GRANT APPLICATION Conner Park Beach Access Enhancements Installation of Security Cameras in Parking Lot 1. Name and Address of Project Sponsor Organization: Collier County Parks and Recreation Department North Collier Regional Park 15000 Livingston Road Naples, FL 34109 2. Contact Person, Title and Phone Number: Name: Barry Williams, Director Address: 15000 Livingston Road City: Naples; ST: FL; ZIP 34109 Phone: (239) 252-4035 FAX: (252) 530-6538 Other: (239) 280-7035 3. Organization’s Chief Official and Title: Barry Williams, Director Collier County Parks and Recreation Division 4. Details of Project- Description and Location: Collier County Parks and Recreation is requesting funding in the amount of $118,000 to provide funding to install 3 closed-circuit television security cameras, a recording system, 3 fiberglass poles, and 1 Information Technology cabinet to support the video surveillance equipment. 5. Estimated project start date: October 15, 2017 6. Estimated project duration (see below) Prepare scope of work and send to vendors October 15, 2017 Select vendor November 15, 2017 TDC Approval for Purchase Requisition December 2017 BOCC Approval for Expenditure January 2018 Installation of cameras and associated hardware February 2018 Project Completed March 2018 7. Total TDC Tax Funds Requested: $118,000.00 April 24, 2017 Consent Agenda 6-B (i) 14 of 41 8. If the full amount requested cannot be awarded, can the program/project be restructured to accommodate a smaller award? Yes ( ) No ( X ) I have read the Tourist Development Category “A” Beach Funding Policy covering beach renourishment and pass maintenance and agree that my organization will comply with all guidelines and criteria. ______________________________ _________________ Signature of Sponsor Organization’s Chief Official Date April 24, 2017 Consent Agenda 6-B (i) 15 of 41 COLLIER COUNTY TOURIST DEVELOPMENT COUNCIL CATEGORY “A” GRANT APPLICATION Conner Park Beach Access Enhancement T-2 Auto Count Parking System 1. Name and Address of Project Sponsor Organization: Collier County Parks and Recreation Department North Collier Regional Park 15000 Livingston Road Naples, FL 34109 2. Contact Person, Title and Phone Number: Name: Barry Williams, Director Address: 15000 Livingston Road City: Naples; ST: FL; ZIP 34109 Phone: (239) 252-4035 FAX: (252) 530-6538 Other: (239) 280-7035 3. Organization’s Chief Official and Title: Barry Williams, Director Collier County Parks and Recreation Division 4. Details of Project- Description and Location: Installation of the T-2 Flex AutoCount System should help alleviate traffic congestion on 111th Avenue North and Gulfshore Drive by providing real time parking availability to the beach going public. Installation of Solar T2 Flex AutoCount Solution System to include: • The ability to count vehicles entering and exiting the garage; • Provide real time parking data via mobile app, website, and signage to park visitors 5. Estimated project start date: December 1, 2017 6. Estimated project duration (see table below) Prepare scope of work and send to vendors December 2017 Select vendor December 2017 TDC Approval of purchase requisition January 2018 Meeting BOCC Approval February 2018 Meeting Installation April 2018 Project completed May 2018 April 24, 2017 Consent Agenda 6-B (i) 16 of 41 7. Total TDC Tax Funds Requested: $40,000.00 8. If the full amount requested cannot be awarded, can the program/project be restructured to accommodate a smaller award? Yes ( ) No ( X ) I have read the Tourist Development Category “A” Beach Funding Policy covering beach renourishment and pass maintenance and agree that my organization will comply with all guidelines and criteria. ______________________________ _________________ Signature of Sponsor Organization’s Chief Official Date April 24, 2017 Consent Agenda 6-B (i) 17 of 41 COLLIER COUNTY TOURIST DEVELOPMENT COUNCIL CATEGORY “A” GRANT APPLICATION Seagate Beach Access Enhancements Installation of Security Cameras at beach access and parking lot 1. Name and Address of Project Sponsor Organization: Collier County Parks and Recreation Department North Collier Regional Park 15000 Livingston Road Naples, FL 34109 2. Contact Person, Title and Phone Number: Name: Barry Williams, Director Address: 15000 Livingston Road City: Naples; ST: FL; ZIP 34109 Phone: (239) 252-4035 FAX: (252) 530-6538 Other: (239) 280-7035 3. Organization’s Chief Official and Title: Barry Williams, Director Collier County Parks and Recreation Division 4. Details of Project- Description and Location: Collier County Parks and Recreation is requesting funding in the amount of $118,000.00 to provide funding to install 3 closed circuit television security cameras, a recording system, 3 fiberglass poles for mounting cameras, and 1 Information Technology cabinet to support the video surveillance equipment. 5. Estimated project start date: October 15, 2017 6. Estimated project duration: (see table below) Prepare scope of work and send to vendors October 15, 2017 Select vendor November 15, 2017 TDC Approval for Purchase Requisition December 2017 BOCC Approval for Expenditure January 2018 Installation of cameras and associated hardware February 2018 Project Completed March 2018 7. Total TDC Tax Funds Requested: $118,000.00 April 24, 2017 Consent Agenda 6-B (i) 18 of 41 8. If the full amount requested cannot be awarded, can the program/project be restructured to accommodate a smaller award? Yes ( ) No ( X ) I have read the Tourist Development Category “A” Beach Funding Policy covering beach renourishment and pass maintenance and agree that my organization will comply with all guidelines and criteria. ______________________________ _________________ Signature of Sponsor Organization’s Chief Official Date April 24, 2017 Consent Agenda 6-B (i) 19 of 41 COLLIER COUNTY TOURIST DEVELOPMENT COUNCIL CATEGORY “A” GRANT APPLICATION Seagate Beach Access Enhancements Replace the existing buffer wall 1. Name and Address of Project Sponsor Organization: Collier County Parks and Recreation Department North Collier Regional Park 15000 Livingston Road Naples, FL 34109 2. Contact Person, Title and Phone Number: Name: Barry Williams, Director Address: 15000 Livingston Road City: Naples; ST: FL; ZIP 34109 Phone: (239) 252-4035 FAX: (252) 530-6538 Other: (239) 280-7035 3. Organization’s Chief Official and Title: Barry Williams, Director Collier County Parks and Recreation Division 4. Details of Project- Description and Location: Collier County Parks and Recreation is requesting funding in the amount of $38,500.00 to provide funding to replace the existing buffer wall at the Seagate Beach Access. Wall is deteriorating. 5. Estimated project start date: December 1, 2017 6. Estimated project duration (see below) Prepare scope of work and send to vendors December 2017 Select vendor January 2018 TDC approval for purchase requisition February 2018 Permitting March 2018 Removal and disposal of existing wall May 2018 Installation of wall June 2018 7. Total TDC Tax Funds Requested: $38,500.00 8. If the full amount requested cannot be awarded, can the program/project be restructured to accommodate a smaller award? Yes ( ) No ( X ) April 24, 2017 Consent Agenda 6-B (i) 20 of 41 I have read the Tourist Development Category “A” Beach Funding Policy covering beach renourishment and pass maintenance and agree that my organization will comply with all guidelines and criteria. ______________________________ _________________ Signature of Sponsor Organization’s Chief Official Date April 24, 2017 Consent Agenda 6-B (i) 21 of 41 COLLIER COUNTY TOURIST DEVELOPMENT COUNCIL CATEGORY “A” GRANT APPLICATION Vanderbilt Beach Garage Installation of T-2 Parking Solutions 1. Name and Address of Project Sponsor Organization: Collier County Parks and Recreation Department North Collier Regional Park 15000 Livingston Road Naples, FL 34109 2. Contact Person, Title and Phone Number: Name: Barry Williams, Director Address: 15000 Livingston Road City: Naples; ST: FL; ZIP 34109 Phone: (239) 252-4035 FAX: (252) 530-6538 Other: (239) 280-7035 3. Organization’s Chief Official and Title: Barry Williams, Director Collier County Parks and Recreation Division 4. Details of Project- Description and Location: • Installation of the T-2 Flex AutoCount System should help alleviate traffic congestion on 111th Avenue North and Gulfshore Drive by providing real time parking availability to the beach going public. Installation of Solar T2 Flex AutoCount Solution System to include: • The ability to count vehicles entering and exiting the garage; • Provide real time parking data via mobile app, website, and signage to park visitors 5. Estimated project start date: December 1, 2017 6. Estimated project duration (see table below) Prepare scope of work and send to vendors December 2017 Select vendor December 2017 TDC Approval of purchase requisition January 2018 Meeting BOCC Approval February 2018 Meeting Installation April 2018 Project completed May 2018 April 24, 2017 Consent Agenda 6-B (i) 22 of 41 7. Total TDC Tax Funds Requested: $30,000.00 8. If the full amount requested cannot be awarded, can the program/project be restructured to accommodate a smaller award? Yes ( ) No ( X ) I have read the Tourist Development Category “A” Beach Funding Policy covering beach renourishment and pass maintenance and agree that my organization will comply with all guidelines and criteria. ______________________________ _________________ Signature of Sponsor Organization’s Chief Official Date April 24, 2017 Consent Agenda 6-B (i) 23 of 41 April 24, 2017 Consent Agenda 6-B (i) 24 of 41 April 24, 2017 Consent Agenda 6-B (i) 25 of 41 April 24, 2017 Consent Agenda 6-B (i) 26 of 41 April 24, 2017 Consent Agenda 6-B (i) 27 of 41 April 24, 2017 Consent Agenda 6-B (i) 28 of 41 April 24, 2017 Consent Agenda 6-B (i) 29 of 41 April 24, 2017 Consent Agenda 6-B (i) 30 of 41 April 24, 2017 Consent Agenda 6-B (i) 31 of 41 April 24, 2017 Consent Agenda 6-B (i) 32 of 41 April 24, 2017 Consent Agenda 6-B (i) 33 of 41 April 24, 2017 Consent Agenda 6-B (i) 34 of 41 April 24, 2017 Consent Agenda 6-B (i) 35 of 41 April 24, 2017 Consent Agenda 6-B (i) 36 of 41 April 24, 2017 Consent Agenda 6-B (i) 37 of 41 April 24, 2017 Consent Agenda 6-B (i) 38 of 41 April 24, 2017 Consent Agenda 6-B (i) 39 of 41 COLLIER COUNTY TOURIST DEVELOPMENT COUNCIL CATEGORY “A” GRANT APPLICATION Delnor Wiggins Pass Beach Access Enhancement T-2 Auto Count Parking System 1. Name and Address of Project Sponsor Organization: Delnor Wiggins Pass State Park 11135 Gulfshore Drive Naples, FL 34108 2. Contact Person, Title and Phone Number: Name: Zachary Lozano, Park Manager Address: 11135 Gulfshore Drive City: Naples; ST: FL; ZIP 34108 Phone: (239) 597-6196 FAX: (239) 597-8223 3. Organization’s Chief Official and Title: Zachary Lozano, Park Manager Delnor Wiggins Pass State Park 4. Details of Project- Description and Location: Installation of the T-2 Flex AutoCount System should help alleviate traffic congestion on 111th Avenue North and Gulfshore Drive by providing real time parking availability to the beach going public. Installation of Solar T2 Flex AutoCount Solution System to include: • The ability to count vehicles entering and exiting the park; • Provide real time parking data via mobile app, website, and signage to park visitors 5. Estimated project start date: December 1, 2017 6. Estimated project duration (see table below) Prepare scope of work and send to vendors December 2017 Select vendor December 2017 TDC Approval of purchase requisition January 2018 Meeting BOCC Approval February 2018 Meeting Installation April 2018 Project completed May 2018 7. Total TDC Tax Funds Requested: $67,000.00 April 24, 2017 Consent Agenda 6-B (i) 40 of 41 8. If the full amount requested cannot be awarded, can the program/project be restructured to accommodate a smaller award? Yes ( ) No ( X ) I have read the Tourist Development Category “A” Beach Funding Policy covering beach renourishment and pass maintenance and agree that my organization will comply with all guidelines and criteria. ______________________________ _________________ Signature of Sponsor Organization’s Chief Official Date April 24, 2017 Consent Agenda 6-B (i) 41 of 41 EXECUTIVE SUMMARY Recommend approval of Tourist Development Tax Category “B” funding to support the upcoming June 2017 Gulf Coast Classic Lacrosse Sports Event up to $4,700.00 and make a finding that the expenditures promote tourism. _____________________________________________________________________________________ OBJECTIVE: Approve funding support for managing and promoting the upcoming sports event in Collier County during FY 17. CONSIDERATIONS: Collier County is scheduled to host the following event in June 2017. The Tourism Division Sports Marketing Team has attracted this prestigious event to our community. The projected hosting costs to manage and promote these events are based on our past experience with similar events. The Tourism Division proposes to pay Parks and Recreation for the field rental and event support expenses for each event. Field rental and event support are authorized expenditures for the BCC approved sports assistance program. Funding for these events is subject to Board approval. Gulf Coast Classic will take place June 17-18, 2017. This is a boys’ lacrosse event featuring athletes ages 9-19 from across the State of Florida. The event is projected to host 30 teams and attract approximately 700 athletes to the area and create 250 room nights. The expenses proposed to be paid for this event will be assistance with field rental fees at North Collier Regional Park up to a total cost of $3,200.00 and park staff weekend overtime costs up to $1,500.00 for a total of $4,700.00. FISCAL IMPACT: Funding of up to $4,700.00 for this event is included in the BCC approved FY 17 Tourism Department budget in Fund 184 for Sports Marketing Event support. GROWTH MANAGEMENT IMPACT: There is no impact to the Growth Management Plan from this action. LEGAL CONSIDERATION: This item is approved as to form and legality and requires majority vote for approval. – CMG RECOMMENDATION: That the Board of County Commissioners approve Tourist Development Tax Category “B” funding to support the Gulf Coast Classic lacrosse event up to $4,700.00 and make a finding that these expenditures promote tourism. Prepared By: Michael Obyc, Senior Sports Marketing Manager April 24, 2017 New Business 7-A (i) 1 of 4 April 24, 2017 New Business 7-A (i) 2 of 4 April 24, 2017 New Business 7-A (i) 3 of 4 April 24, 2017 New Business 7-A (i) 4 of 4 Visitor Information March 2017 15,262 total known visitors This was the busiest month we’ve had in two years! March 2016 March 2017 CCM- 715 CCM- 1,271 Depot- 1,928 Depot- 5,099 MIHM- 2,118 MIHM- 3,279 MOE- 3,521 MOE- 3,441 Ranch- 115 Ranch- 2,172 TOTAL- 8,397 TOTAL- 15,262 March was a wonderful month for us for special events. Celebrate Immokalee, The Naples Depot Antique Car Show, art receptions and interesting lectures led to visitor numbers nearly twice that of this month last year! 567 Volunteer hours performed in March In March, we had visitors come in from 35 countries around the globe (from every continent except Antarctica!), over 45 states and territories (including D.C., Puerto Rico, and the Virgin Islands), and 4 Canadian provinces! Countries represented at the five museums in March (in no particular order): United States Netherlands France Denmark Italy Austria Canada Germany Brazil Spain Sweden Switzerland China Ireland Belgium Scotland England Finland Norway Slovenia Cuba Mexico Colombia Argentina Chile Hungary Russia Estonia Bulgaria Iceland Liechtenstein Botswana India Japan Australia Marketing Partner Reports April 24, 2017 April 24, 2017 Marketing Partner Reports 10 A-G 1 of 98 RESEARCH REPORT Klages Research & Research Data Services, Inc. April 24, 2017 Marketing Partner Reports 10 A-G 2 of 98 3 Economic Indicators April 24, 2017 Marketing Partner Reports 10 A-G 3 of 98 4 Collier Direct Leisure and Hospitality Employment (Calendar Year)* Jan.Feb.Mar.Apr.May Jun.Jul.Aug.Sep.Oct.Nov.Dec. 2012 25,300 25,800 25,900 25,100 23,700 22,300 21,200 21,000 21,000 22,200 24,300 24,900 2013 25,600 26,400 26,400 25,900 24,500 22,800 22,200 22,000 22,100 23,400 25,500 26,300 2014 26,900 27,600 27,900 27,100 25,700 24,100 23,200 23,100 22,700 24,400 26,500 26,900 2015 27,700 28,400 28,600 27,900 26,300 24,800 23,800 23,800 24,000 25,600 27,900 28,700 2016 29,000 29,700 29,700 29,000 27,500 25,900 25,100 24,800 24,900 25,500 26,900 27,900 2017 28,400 28,100 20,000 21,000 22,000 23,000 24,000 25,000 26,000 27,000 28,000 29,000 30,000 MonthlyDirect Leisure and Hospitality Employment* SOURCE: Florida Department of Economic Opportunity, Labor Market Information, Current Employment Statistic Program (CES), Collier County Leisure and Hospitality Sector. 2014 2013 2012 2015 20162017 April 24, 2017 Marketing Partner Reports 10 A-G 4 of 98 5 Year to Date 2017 January – March Collier Visitor Profile April 24, 2017 Marketing Partner Reports 10 A-G 5 of 98 6 Collier Tourism Metrics YTD 2017 (January –March) Number of Visitors Room Nights Economic Impact •608,000 •+1.1%∆ •751,400 •-3.1%∆ •$761,181,500 •+3.0%∆ April 24, 2017 Marketing Partner Reports 10 A-G 6 of 98 7 RDS Occupancy/ADR YTD 2017 (January –March) Occupancy ADR 2016 2017 % ∆2016 2017 % ∆ January 79.8%77.3%-3.1%$235.0 $230.9 -1.7% February 89.1%87.9%-1.3%$353.0 $350.5 -0.7% March 89.5%90.3%+0.9%$353.2 $336.4 -4.8% Q1 86.1%85.2%-1.0%$313.7 $305.9 -2.5% April 24, 2017 Marketing Partner Reports 10 A-G 7 of 98 8 Collier Comp Set Occupancy ADR RevPAR 2017 % ∆2017 % ∆2017 % ∆ Naples MSA 77.2%+0.6 $295.55 -4.4 $228.31 -3.8 Naples Upscale 82.7%-0.9 $373.12 -2.9 $308.75 -3.8 Miami-Hialeah 82.0%-1.0 $227.37 -7.5 $186.36 -8.5 Florida Keys 84.2%+1.7 $315.28 -5.2 $265.37 -3.6 Ft. Myers 81.5%-2.9 $195.43 -2.3 $159.18 -5.1 Sarasota-Bradenton 80.7%+2.2 $174.84 -0.2 $141.05 +2.0 Clearwater 79.3%-1.5 $161.82 +4.7 $128.31 +3.1 St. Petersburg 79.6%+2.8 $170.91 +1.8 $136.04 +4.7 Palm Beach County 83.9%+1.0 $231.66 -0.5 $194.27 +0.4 Ft. Lauderdale 84.7%-0.3 $177.73 -2.2 $150.48 -2.5 Florida 78.1%+0.7 $159.38 -0.3 $124.40 +0.3 SOURCE: SMITH TRAVEL RESEARCH, INC. YTD 2017 (January –March) April 24, 2017 Marketing Partner Reports 10 A-G 8 of 98 9 Collier Comp Set –Occupancy (%) SOURCE: SMITH TRAVEL RESEARCH, INC. YTD 2017 (January –March) Trans % ∆16-17 Grp % ∆16-17 Total Naples MSA 49.9%+4.0 27.1%-3.8 77.2% Miami-Hialeah 59.4%+3.8 18.5%-11.7 82.0% Florida Keys 74.4%+1.2 9.1%+7.7 84.2% Ft. Myers 60.5%+0.2 19.2%-10.2 81.5% Sarasota-Bradenton 57.3%-1.2 21.6%+10.8 80.7% Clearwater 54.8%-2.0 24.5%-0.4 79.3% St. Petersburg 53.3%+4.5 24.5%+4.3 79.6% Palm Beach County 55.3%+0.8 26.4%+0.8 83.9% Ft. Lauderdale 57.5%-2.1 22.0%+1.4 84.7% April 24, 2017 Marketing Partner Reports 10 A-G 9 of 98 10 Collier Comp Set –ADR ($) Trans % ∆16-17 Grp % ∆16-17 Total Naples MSA $310.21 -8.2 $269.90 +2.6 $295.55 Miami-Hialeah $231.47 -10.0 $238.28 -2.1 $227.37 Florida Keys $318.76 -5.2 $295.50 -4.9 $315.28 Ft. Myers $206.49 -4.5 $169.87 +4.1 $195.43 Sarasota-Bradenton $192.31 +1.7 $136.89 -2.2 $174.84 Clearwater $170.46 +2.7 $142.52 +10.9 $161.82 St. Petersburg $177.53 +0.6 $161.02 +1.0 $170.91 Palm Beach County $243.49 -2.3 $219.06 +4.0 $231.66 Ft. Lauderdale $176.34 -3.9 $196.31 +1.5 $177.73 SOURCE: SMITH TRAVEL RESEARCH, INC. YTD 2017 (January –March) April 24, 2017 Marketing Partner Reports 10 A-G 10 of 98 11 Visitation Metrics -10.0% -5.0% 0.0% 5.0% 10.0% 15.0% 20.0% 25.0% 30.0% Jan-15 Mar-15 May-15 Jul-15 Sep-15 Nov-15 Jan-16 Mar-16 May-16 Jul-16 Sep-16 Nov-16 Jan-17 Mar-17 Key Collier Visitation Metrics (%∆) % Change Visitors % Change RevPar RevPar Visitors April 24, 2017 Marketing Partner Reports 10 A-G 11 of 98 12 Visitation Metrics -10.0% -5.0% 0.0% 5.0% 10.0% 15.0% 20.0% Jan-15 Mar-15 May-15 Jul-15 Sep-15 Nov-15 Jan-16 Mar-16 May-16 Jul-16 Sep-16 Nov-16 Jan-17 Mar-17 Key Collier Visitation Metrics (%∆) % Change Occupancy % Change ADR ADR OCC April 24, 2017 Marketing Partner Reports 10 A-G 12 of 98 13 Visitor Origins YTD 2017 (January –March) # of Visitors 2017 ∆ % Florida 152,763 +6.0 Southeast 37,855 -2.6 Northeast 171,392 +1.0 Midwest 117,983 -2.5 Canada 17,219 -6.7 Europe 84,608 +0.5 West 26,180 +3.8 YTD 2017 608,000 +1.1 April 24, 2017 Marketing Partner Reports 10 A-G 13 of 98 14 March 2017 Collier Visitor Profile April 24, 2017 Marketing Partner Reports 10 A-G 14 of 98 15 Visitation/Economic Impacts of Tourism Collier March 2017 Visitors 2017 230,700 2016 222,500 Room Nights 2017 273,300 2016 277,500 Economic Impact 2017 $333,379,300 2016 $313,405,200 %∆ +3.7 %∆ -1.5 March %∆ +6.4 April 24, 2017 Marketing Partner Reports 10 A-G 15 of 98 16 RDS Occupancy/Room Rates Collier March 2017 Occupancy 89.5%90.3%+0.9% ADR $353.2 $336.4 -4.8% RevPAR $316.1 $303.8 -3.9% 2016 2017 % ∆ April 24, 2017 Marketing Partner Reports 10 A-G 16 of 98 17 Collier Comp Set March 2017 Occupancy ADR RevPAR 2017 % ∆2017 % ∆2017 % ∆ Naples MSA 82.1%+2.7 $321.42 -6.4 $263.78 -3.9 Naples Upscale 88.4%+0.4 $412.31 -2.7 $364.58 -2.3 Miami-Hialeah 85.7%+2.1 $233.36 -6.9 $200.09 -5.0 Florida Keys 88.9%+1.8 $336.98 -7.4 $299.42 -5.7 Ft. Myers 86.0%-2.7 $229.45 -2.5 $197.32 -5.2 Sarasota-Bradenton 88.0%+4.7 $201.13 -2.5 $176.97 +2.0 Clearwater 87.2%-2.7 $188.37 -0.3 $164.29 -3.1 St. Petersburg 87.4%+1.8 $196.86 -1.0 $172.11 +0.8 Palm Beach County 87.4%+3.3 $244.34 -0.3 $213.50 +3.0 Ft. Lauderdale 87.3%+1.0 $180.51 -2.7 $157.68 -1.8 Florida 84.1%+1.5 $168.47 -0.7 $141.65 +0.8 SOURCE: SMITH TRAVEL RESEARCH, INC. April 24, 2017 Marketing Partner Reports 10 A-G 17 of 98 18 Collier Comp Set –Occupancy (%) March 2017 SOURCE: SMITH TRAVEL RESEARCH, INC. Trans % ∆16-17 Grp % ∆16-17 Total Naples MSA 60.9%+2.4 20.9%+7.5 82.1% Miami-Hialeah 64.2%+4.0 17.6%-0.8 85.7% Florida Keys 81.2%+1.0 6.7%+13.4 88.9% Ft. Myers 68.7%-4.3 15.1%+6.8 86.0% Sarasota-Bradenton 67.1%-1.4 18.3%+25.9 88.0% Clearwater 68.9%-6.6 18.3%+15.0 87.2% St. Petersburg 61.0%-3.8 24.0%+23.7 87.4% Palm Beach County 56.0%-5.7 28.6%+30.8 87.4% Ft. Lauderdale 62.2%-1.1 19.7%+2.7 87.3% April 24, 2017 Marketing Partner Reports 10 A-G 18 of 98 19 Collier Comp Set –ADR ($) March 2017 Trans % ∆16-17 Grp % ∆16-17 Total Naples MSA $331.13 -9.6 $294.90 +4.6 $321.42 Miami-Hialeah $239.93 -9.1 $235.54 -1.4 $233.36 Florida Keys $339.91 -6.9 $319.67 -12.5 $336.98 Ft. Myers $243.72 -3.9 $184.46 +12.6 $229.45 Sarasota-Bradenton $219.57 +0.7 $152.50 -6.5 $201.13 Clearwater $195.71 -1.7 $160.80 +13.3 $188.37 St. Petersburg $206.75 -1.3 $178.31 -0.4 $196.86 Palm Beach County $263.58 -1.1 $220.92 +5.1 $244.34 Ft. Lauderdale $180.91 -4.8 $196.45 +2.9 $180.51 SOURCE: SMITH TRAVEL RESEARCH, INC. April 24, 2017 Marketing Partner Reports 10 A-G 19 of 98 20 First Time Visitors (% Yes) Collier March 2017 5.3 3.7 36.8 37.6 42.1%41.3% 0 10 20 30 40 50 2016 2017 % New Market Share Gain from FL April 24, 2017 Marketing Partner Reports 10 A-G 20 of 98 21 Visitor Origins Collier March 2017 # of Visitors 2017 ∆ % Florida 55,137 +9.6 Southeast 13,611 -2.9 Northeast 66,442 +2.6 Midwest 47,294 +0.3 Canada 5,767 +12.7 Europe 32,298 +0.8 West 10,151 +11.3 Total 230,700 +3.7 April 24, 2017 Marketing Partner Reports 10 A-G 21 of 98 22 Domestic and International Visitors Collier March 2017 Number of Visitors 2016 2017 ∆ % Domestic 182,253 188,555 +3.5 International 40,247 42,145 +4.7 Canada 5,117 5,767 +12.7 Europe 32,040 32,298 +0.8 Latin America 2,240 3,330 +48.7 Other International 850 750 -11.8 April 24, 2017 Marketing Partner Reports 10 A-G 22 of 98 23 Collier Top March 2017 DMA’s Collier March 2017 Market (% of Domestic Visitation)March 2017 1. New York 9.4% 2.Boston 8.9 3.Chicago 8.4 4. Miami -Ft. Lauderdale 7.6 5.Minneapolis -St. Paul 6.3 6.Hartford -New Haven 4.8 7.Philadelphia 3.2 8.Columbus, OH 3.1 9.Baltimore 2.9 10.Cleveland 2.7 April 24, 2017 Marketing Partner Reports 10 A-G 23 of 98 24 Airports of Deplanement (Top Four) Collier March 2017 66.2 11.9 7.6 6.3 65.7 10.9 8.6 5.4 0 10 20 30 40 50 60 70 RSW Miami Orlando Int'l Ft. Lauderdale % 2016 2017 % of Visitors Who Fly 2016 71.7% 2017 72.9% April 24, 2017 Marketing Partner Reports 10 A-G 24 of 98 25 Visitor Perceptions Collier March 2017 •95.7%Satisfaction 93.6% •90.6%Would Recommend 92.2% •29.8%More Expensive 23.0% •89.1%Plan to Return 88.5% 2016 2017 April 24, 2017 Marketing Partner Reports 10 A-G 25 of 98 26 Average Age/Median Income Collier March 2017 •52.4 Average Age (years)51.9 •$170,114 Median HH Income $176,217 2016 2017 April 24, 2017 Marketing Partner Reports 10 A-G 26 of 98 27 Executive Summary Collier March 2017 April 24, 2017 Marketing Partner Reports 10 A-G 27 of 98 28 Visitor Metrics This March, some 230,700 visitors stayed in Collier’s commercial lodgings (+3.7%). Their visits contributed an estimated $333,379,300 of economic impact to the County (+6.4%). Key performance metrics are as follows: Collier March 2017 March 2016 2017 %∆ Occupancy 89.5%90.3%+0.9 ADR $353.2 $336.4 -4.8 RevPAR $316.1 $303.8 -3.9 April 24, 2017 Marketing Partner Reports 10 A-G 28 of 98 29 Visitor Metrics Compared to last March, eight out of ten (81.3%) lodging managers report their three month forward reservations levels as “up” or the “same:” Collier March 2017 % of Properties (March) Reporting Reservations 2016 2017 Up 19.4%50.0% The Same 32.3 31.3 Down 45.2 18.8 April 24, 2017 Marketing Partner Reports 10 A-G 29 of 98 30 Visitor Metrics Collier’s March visitation originates from the following primary market segments: Collier March 2017 March Visitation 2017 Visitor #∆ Florida 55,137 +9.6 Southeast 13,611 -2.9 Northeast 66,442 +2.6 Midwest 47,294 +0.3 Canada 5,767 +12.7 Europe 32,298 +0.8 Mkts. of Opp.10,151 +11.3 Total 230,700 +3.7 April 24, 2017 Marketing Partner Reports 10 A-G 30 of 98 31 Transportation This March, seven out of every ten of the destination’s patrons flew (2016: 71.7%; 2017: 72.9%).A majority of these (65.7%) deplaned at RSW, with Miami capturing some 10.9%of deplanements. Collier March 2017 April 24, 2017 Marketing Partner Reports 10 A-G 31 of 98 32 Party Size/LOS/First Time The typical March visitor party includes an average of 2.8 travelers who stay for 3.5 nights in the Naples, Marco Island, Everglades area. Some 41.3% of Collier’s March visitors are in the destination for the first time (2016: 42.1%). Collier March 2017 April 24, 2017 Marketing Partner Reports 10 A-G 32 of 98 33 Information Fully 97.1% consult the web for trip information, with some 81.3% making bookings for their trip online. Collier March 2017 April 24, 2017 Marketing Partner Reports 10 A-G 33 of 98 34 Satisfaction/Demographics The vast majority (93.6%) are satisfied with their Collier stay, with 88.5% planning a future trip to the area. This year, March visitors average 51.9 years of age (2016: 52.4 years of age). Collier March 2017 April 24, 2017 Marketing Partner Reports 10 A-G 34 of 98 Leisure Campaign Spring and Summer 2017 April 24, 2017 Marketing Partner Reports 10 A-G 35 of 98 Marketing Objective Increase visitation to Collier County in the spring and summer months when the season has slowed down April 24, 2017 Marketing Partner Reports 10 A-G 36 of 98 Target Audience Primary Adults 35-64 with families skewing female with household incomes of $150,000+ living in Florida drive markets Secondary Couples and Millennials living in Florida drive markets using traditional advertising platforms and in digital and social channels throughout the US. April 24, 2017 Marketing Partner Reports 10 A-G 37 of 98 Creative strategy Communicate the value available in the Spring and Summer while also promoting it as a family friendly destination. A luxury-feeling vacation is attainable at an affordable price in the summer months. April 24, 2017 Marketing Partner Reports 10 A-G 38 of 98 Campaign Message “Paradise is Within Reach” April 24, 2017 Marketing Partner Reports 10 A-G 39 of 98 Print Advertising April 24, 2017 Marketing Partner Reports 10 A-G 40 of 98 Rich-media Banners April 24, 2017 Marketing Partner Reports 10 A-G 41 of 98 DiscoverYourParadise.com April 24, 2017 Marketing Partner Reports 10 A-G 42 of 98 DiscoverYourParadise.com April 24, 2017 Marketing Partner Reports 10 A-G 43 of 98 DiscoverYourParadise.com April 24, 2017 Marketing Partner Reports 10 A-G 44 of 98 National Public Relations Update TDC Meeting Services conducted from March 10 –April 10, 2017 April 24, 2017 April 24, 2017 Marketing Partner Reports 10 A-G 45 of 98 Media Highlights LHG PR EFFORTS March 10 –April 10 Media Impressions: 4,211,128 March 10 –April 10 Media Value: $35,008 April 24, 2017 Marketing Partner Reports 10 A-G 46 of 98 Media Highlights Style Cusp UMV: 7,080 Media Value: $100 Media Visit –Marissa Meade April 24, 2017 Marketing Partner Reports 10 A-G 47 of 98 Media Highlights Style Cusp UMV: 7,080 Media Value: $100 Influencer Visit – Marissa Meade April 24, 2017 Marketing Partner Reports 10 A-G 48 of 98 Media Highlights 30 Day Adventures UMV: 68,640 Media Value: $457 Media Visit –Marc Smith, Produced 3 dedicated articles April 24, 2017 Marketing Partner Reports 10 A-G 49 of 98 Media Highlights Columbia Living Magazine UMV: 3,900 Media Value: $78 Media Visit –Katie McElveen April 24, 2017 Marketing Partner Reports 10 A-G 50 of 98 Media Highlights Wilmington Magazine UMV: 4,380 Media Value: $88 Media Visit –Katie McElveen April 24, 2017 Marketing Partner Reports 10 A-G 51 of 98 Media Highlights Charleston Living Magazine UMV: 1,200 Media Value: $51 Media Visit –Katie McElveen April 24, 2017 Marketing Partner Reports 10 A-G 52 of 98 Media Highlights The Chattanoogan UMV: 425,080 Media Value: $2,833 Media Visit –Diane Siskin April 24, 2017 Marketing Partner Reports 10 A-G 53 of 98 Media Highlights CNBC Travel Instagram Followers: 7,540 Media Value: NA Content Submission April 24, 2017 Marketing Partner Reports 10 A-G 54 of 98 Media Highlights Reader’s Digest UMV: 3,508,948 Media Value: $23,392 Media Outreach April 24, 2017 Marketing Partner Reports 10 A-G 55 of 98 Media Highlights Prime Living Circulation: 40,000 Media Value: $6,995 Media Visit: Jessica Mebane April 24, 2017 Marketing Partner Reports 10 A-G 56 of 98 Activities Recent Media Visits: Diane Siskin •Visited March 20 •Stayed at Lemon Tree Inn •Visited Artis Naples Photographer Ryan Walker –EnRoute Magazine •Visited March 22 –March 28 •Stayed at Everglades City Motel and Ivey House •8-9 page photo essay in Q3/4 2017 •CVB built out his full itinerary, hosted for Naples lunch & tour, lunch Everglades City April 24, 2017 Marketing Partner Reports 10 A-G 57 of 98 Activities Recent Media Visits Arranged/Hosted by CVB Charles McCool –McCool Travel •Visited March 7-10 •Stayed at Inn on Fifth •Visited Everglades, Naples –dining, attractions Bettina Hagen –German writer/blogger •Visited March 17-19 •Stayed at Naples Grande •Everglades & Naples experiences April 24, 2017 Marketing Partner Reports 10 A-G 58 of 98 Activities Recent Media Visits Arranged by CVB Ana Paula Frietas –Brazilian blogger/author •Visited March 24-26 •VISIT FLORIDA road trip for new Brazilian travel book – Florida’s Coasts in an RV •Naples/Marco KOA •Beaches, paddling, downtown Naples, dining Scott Eddy •Visited April 3 –April 6 •Stayed at JW Marriott Marco Island Beach Resort •Visited Conservancy of Southwest Florida April 24, 2017 Marketing Partner Reports 10 A-G 59 of 98 Activities Looking Ahead Visit Florida in New York, April 25 •J. Modys participating in luncheon Editorial meetings, New York and Boston •Lou Hammond coordinating editorial meetings for J. Modys in New York City, Boston April 24, 2017 Marketing Partner Reports 10 A-G 60 of 98 Activities Naples #1 Happiest-Healthiest Community (Gallup-Healthways) – CVB Press Release Gallup-Healthways news picked up by Today.com CVB immediately issued news release News read next day on LIVE With Kelly (Kelly Ripa) Extensive pickup nationally and locally In April issue of Florida Tourism Marketing Today newsletter Gulfshore Business April 24, 2017 Marketing Partner Reports 10 A-G 61 of 98 Paradise Advertising Digital & Social Media April 24, 2017 Marketing Partner Reports 10 A-G 62 of 98 CONSUMER NEWS EMAILS 21.93% OPEN RATE 10.67% CTR 63 GOAL JAN FEB MAR APR MAY JUN JUL AUG SEP OCT NOV DEC TOTAL Topic Resolutions Romance Stress Quantity Distributed 20,598 21,343 21,168 63,109 Open Rate 21.45%22.48%21.93%21.95% Click-Thru-Rate 14.85%14.38%10.67%13.5% GOAL JAN FEB MAR APR MAY JUN JUL AUG SEP OCT NOV DEC TOTAL Quantity Distributed 87,262 87,282 87,282 261,826 Open Rate 15.9%13.8%14.8%14.83% Click-Thru-Rate 2.1%1.6%1.9%1.87% PAID RESULTS Monthly Performance: This is our first month using the new escape template. Link With Most Clicks: The Naples Art Festival 55% of all click-throughs April 24, 2017 Marketing Partner Reports 10 A-G 63 of 98 CONSUMER NICHE EMAILS Monthly Performance: This is our first month using the new escape template. Link With Most Clicks: The Marco Island Seafood and Music Festival 36% of all click-throughs 32.14% OPEN RATE 22.52% CTR 64 GOAL JAN FEB MAR APR MAY JUN JUL AUG SEP OCT NOV DEC TOTAL Topic Eco Art Eco Quantity Distributed 1,573 1,937 1,547 5,057 Open Rate 32.73%33.09%32.14%32.65% Click-Thru-Rate 21.26%16.22%22.52%20% GOAL JAN FEB MAR APR MAY JUN JUL AUG SEP OCT NOV DEC TOTAL Quantity Distributed 87,262 87,282 87,282 261,826 Open Rate 16%14.2%15.4%15.2% Click-Thru-Rate 2.1%1.7%1.9%1.9% PAID RESULTS April 24, 2017 Marketing Partner Reports 10 A-G 64 of 98 MEETINGS EMAILS 65 OPEN RATE 4.74% CTR GOAL JAN FEB MAR APR MAY JUN JUL AUG SEP OCT NOV DEC TOTAL Quantity Distributed 5,996 5,938 5,851 17,785 Open Rate 16.38%16.29%15.38%16.02% Click-Thru-Rate 2.69%6.52%4.74%4.64% EARNED RESULTS GOAL JAN FEB MAR APR MAY JUN JUL AUG SEP OCT NOV DEC TOTAL Quantity Distributed 49,964 150,000 150,000 349,964 Open Rate 15.2%14.8%15.6%45.6% Click-Thru-Rate 1.9%1.8%2%1.9% PAID RESULTS Monthly Performance This email uses the old template. Link With Most Clicks: Video Player 23.21% of all click-throughs April 24, 2017 Marketing Partner Reports 10 A-G 65 of 98 4,744 SOCIAL MEDIA: TWITTER TOTAL ENGAGEMENTSTOTAL IMPRESSIONS TOTAL FOLLOWERS RESULTS DELIVERED 220K 10.4K *KPIs are cumulative for all Paradise Coast Twitter handles 66 KPI JAN FEB MAR APR MAY JUN JUL AUG SEP OCT NOV DEC TOTAL Impressions 85,388 64,932 70,173 220,493 New Followers 177 66 118 361 Engagements 1,792 1,205 1,747 4,744 Website Visits 103 79 112 294 Retweets 142 105 130 377 Mentions 252 215 285 752 April 24, 2017 Marketing Partner Reports 10 A-G 66 of 98 SOCIAL MEDIA: TWITTER 67 Impressions: 1,452 Total Engagements: 67 Impressions: 1,530 Total Engagements: 68 April 24, 2017 Marketing Partner Reports 10 A-G 67 of 98 SOCIAL MEDIA: PINTEREST 2,871 68,215 1,848 591 AVG. DAILY IMPRESSIONS TOTAL VIEWERS TOTAL FOLLOWERSTOTAL PINS RESULTS DELIVERED 68 KPI JAN FEB MAR APR MAY JUN JUL AUG SEP OCT NOV DEC TOTAL Impressions (daily avg) 1,188 1,453 2,871 2,871 Viewers (monthly avg) 14,843 20,060 33,312 68,215 Engaged (monthly) 240 267 504 1,011 Total Pins 1,638 1,721 1,848 1,848 Followers 538 552 591 591 April 24, 2017 Marketing Partner Reports 10 A-G 68 of 98 CAMPAIGN TRAFFIC Monthly Performance Number one source of campaign traffic for the month of March was Winter campaign. 36,045 USERS 39,772 SESSIONS GOAL JAN FEB MAR APR MAY JUN JUL AUG SEP OCT NOV DEC TOTAL Users 25,912 52,255 36,045 114,190 Sessions 29,006 60,890 39,772 130,234 Pageviews 44,213 86,672 61,074 193,029 Bounce Rate 75.65%77.70%75.18%76.59% Pages / Session 1.52 1.42 1.54 1.48 RESULTS DELIVERED 61,074 PAGEVIEWS 75.18 %BOUNCE RATE 69 PAGES / SESSIONS April 24, 2017 Marketing Partner Reports 10 A-G 69 of 98 CAMPAIGN SUMMARY ANALYSIS Across all campaigns, Naples advertising generated 15.8 million impressions and over 43,000 clicks. An additional 2,056 people visited the website after being exposed to advertising. All digital campaigns performed above the industry benchmark of .05% -.10% click-through rate*. RESULTS DELIVERED Row Labels Impressions Clicks CTR View- Throughs VTR Dining FY17 820,055 907 0.11%58 0.01% Display 648,874 523 0.08%54 0.01% Video 171,181 384 0.22%4 0.00% Golf FY17 33,505 74 0.22%25 0.07% Display 33,475 74 0.22%25 0.07% Video 30 0 0.00%0 0.00% Winter FY17 14,986,788 42,188 0.28%1,971 0.01% Display 11,013,203 27,805 0.25%1,783 0.02% Video 3,973,585 14,383 0.36%188 0.00% Grand Total 15,840,348 43,169 0.27%2,054 0.01% * CTR benchmark according to Google’s measurement of US Tourist Destination campaigns. Campaign Reach Frequency Dining FY17 602,406 1.36 Golf FY17 7,465 4.49 Winter FY17 10,761,265 1.39 70 April 24, 2017 Marketing Partner Reports 10 A-G 70 of 98 CAMPAIGN DELIVERY –DISPLAY ANALYSIS Display campaigns generated 11.7 million impressions and more than 28,000 clicks. The Weather.com placements performed exceptionally well, drivin primarily by the Adaptor unit. All display campaigns performed at or above the industry benchmark of .05% -.10% click-through rate. RESULTS DELIVERED Row Labels Impressions Clicks CTR Dining FY17 648,874 523 0.08% Choozle 447,268 310 0.07% SeriousEats.com 201,606 213 0.11% Golf FY17 33,475 74 0.22% Choozle 33,475 74 0.22% Winter FY17 11,013,203 27,805 0.25% Adara 1,933,424 759 0.04% Choozle 2,399,738 2,087 0.09% CNTraveler.com 264,587 91 0.03% MaxPoint 847,856 4,720 0.56% NBC 507,473 271 0.05% OrlandoSentinel.com 760,266 1,706 0.22% Sojern 1,422,637 2,708 0.19% TheWeatherNetwork.com 282,577 569 0.20% Travel Spike 1,254,729 1,291 0.10% Weather.com 1,339,916 13,603 1.02% Grand Total 11,695,552 28,402 0.24% * CTR benchmark according to Google’s measurement of US Tourist Destination campaigns. 71 April 24, 2017 Marketing Partner Reports 10 A-G 71 of 98 CAMPAIGN DELIVERY –VIDEO ANALYSIS Video campaigns delivered 6 million impressions with nearly 4 million completions, resulting in a view completion rate of 67%. RESULTS DELIVERED Row Labels Impressions Clicks Completions Completion Rate Dining FY17 171,181 384 120,801 70.57% Choozle 157,507 212 109,531 69.54% SeriousEats.com 13,674 172 11,270 82.42% Golf FY17 30 0 9 30.00% Choozle 30 0 9 30.00% Winter FY17 3,973,585 14,383 1,575,715 67.42% Choozle 1,758,032 3,105 1,226,434 69.76% CNTraveler.com 133,922 147 5,786 4.32% MaxPoint 190,307 2,373 149,321 78.46% NBC 223,251 1,239 0 0.00% NYTimes.com 1,249,562 3,567 0 0.00% OrlandoSentinel.com 162,609 1,446 121,737 74.86% Sojern 163,572 413 0 0.00% TheWeatherNetwork.com 92,330 2,093 72,437 78.45% Grand Total 4,144,796 14,767 1,696,525 67.63% 72 April 24, 2017 Marketing Partner Reports 10 A-G 72 of 98 GLOSSARY OF TERMS Avg Frequency The number of times, on average, a person was exposed to digital advertising during the reporting period. Bounce Rate The percentage of people who leave a website after viewing just one page. CTR Click-through rate –the percentage of total impressions resulting in a click on the ad. Impressions The number of times a digital communication element (email, banner ad, video, etc.) was viewed by a person. This number includes multiple exposures to an individual. Interactions The number of clicks on measured elements within a website or digital ad. In Social Media, this refers to comments and shares. Open Rate Click-through rate –the percentage of total emails sent that were opened and viewed. Unique Users The number of unduplicated people exposed to digital communications. VTR View-through rate –the percentage of total impressions resulting in a person visiting the website after being exposed to digital advertising but not clicking on the ad. 73 April 24, 2017 Marketing Partner Reports 10 A-G 73 of 98 GLOSSARY OF SOCIAL MEDIA TERMS Impressions The number of times a piece of content was viewed by a person. This number includes multiple exposures to an individual. Instameet Opportunity where Instagrammers gather together to take photos / videos of an area or event. Interactions The number of Twitter mentions and retweets. Retweet A Twitter term referring to a repost or forwarded message. Mention A Twitter term referring to the number of times someone has initiated or participated in conversation directly with the brand account. Interaction Total number of times a user has interacted with a Tweet. This includes any clicks on the tweet (hashtags, links, avatar, username, tweet expansion), retweets, replies, follows, media views, follows, card clicks, and likes. Pin Clickable piece of content within Pinterest that brings viewers to its source location on the internet. Pins are located within boards which are organized by topics and themes. Unique Users The number of unduplicated people who interacted with social platforms. 74 April 24, 2017 Marketing Partner Reports 10 A-G 74 of 98 TOURIST TAX COLLECTIONS Collier County Tax Collector April 24, 2017 Marketing Partner Reports 10 A-G 75 of 98 April 24, 2017 Marketing Partner Reports 10 A-G 76 of 98 April 24, 2017 Marketing Partner Reports 10 A-G 77 of 98 April 24, 2017 Marketing Partner Reports 10 A-G 78 of 98 April 24, 2017 Marketing Partner Reports 10 A-G 79 of 98 WEB SITE ANALYTICS Miles Partners, Inc. April 24, 2017 Marketing Partner Reports 10 A-G 80 of 98 Report Summary: March 2017 •ACTIVITY:Following seasonal trends, traffic was down 13% compared to the previous month. Year over year, visits were up 19%, unique visitors were up 21% and pageviews were up 5%. YTD traffic was up 15%. •ENGAGEMENT:Month over month, the decreased traffic contributed to stronger engagement –average time on site was up 12%, overall bounce rate was down 5% and homepage bounce rate was down 21%. Year over year, average time on site was down 14%. •TRAFFIC SOURCES:Organic traffic was the dominant source, driving more than 47,000 visits (47% of site traffic) – organic traffic was up 27% YoY. Campaign traffic was the second largest source, driving nearly 40,000 visits (40% of all site traffic) –campaign traffic was up 11% YoY. •MOBILE:In March, 66% of all site traffic came from mobile devices. •SIGNALS OF INTENT TO TRAVEL:Despite the increase in traffic YoY, Total SITs were down 14%. The decreases were in Hotels & Rentals Listing Views, Ebook Views and Book Direct site interaction. Guide orders, newsletter signups and deals page views saw double-digit growth YoY. •MOST VIEWED PAGES:The top five pages were: (1) Events grid landing page, (2) Discover Your Paradise campaign page, (3) Homepage, (4) Major Annual Events editorial page, and (5) Marco Island Seafood & Music Festival listing. •TOP MARKETS:The top five state markets in terms of activity were: Florida, New York, Illinois, New Jersey and Massachusetts. All had positive growth YoY, but Massachusetts had the biggest increase in activity (+56%). The top five metro area markets were: Naples/Fort Myers, New York, Tampa/St. Pete, Chicago and Boston/Manchester. All had double-digit growth YoY, but Tampa/St. Pete saw the biggest rise in activity (+128%). •INTERNATIONAL SITES: •UK – MoM, visits rose 11% while time on site fell 10%. The YoY picture was stronger: visits rose 15%, pageviews jumped 48%, and time on site and bounce rate improved slightly. •GERMANY – MoM, visits fell 10% while time on site increased slightly and the bounce rate held steady. YoY, visits were static, pageviews rose 13%, and time on site and bounce rate didn’t change significantly. •BRAZIL –Numbers were all positive MoM: visits rose 16%, time on site climbed 76% and the bounce rate improved slightly (-6%). YoY, visits (-64%) and pageviews (-48%) both declined significantly while engagement improved: average time on site rose 94% and the bounce rate fell 21%. April 24, 2017 Marketing Partner Reports 10 A-G 81 of 98 Website Measurement Dashboard March 2017 Activity Current LM %ch LY %ch YTD %ch Engagement Current LM %ch LY %ch Visits 100,317 115,48 6 -13%84,360 19%317,233 15%Avg. Time on Site 01:24 01:15 12%01:38 -14% PageViews 205,811 222,62 4 -8%196,856 5%631,051 4%Bounce Rate (Total )64.7%67.8%-5%59.4%9% Unique Visitors 87,457 100,87 8 -13%72,104 21%269,021 20%Bounce Rate (Homepage )43.5%55.4%-21%44.5%-2%Activity Visualization YTD Activity 250,000 200,000 150,000 100,000 50,000 0 Visits Unique Visitors Pageviews March 2017 100,317 87,457 205,811 March 2016 84,360 72,104 196,856 700,000 600,000 500,000 400,000 300,000 200,000 100,000 0 Visits Unique Visitors Pageviews 2017 317,233 269,021 631,051 2016 275,955 224,998 605,478 April 24, 2017 Marketing Partner Reports 10 A-G 82 of 98 Website Measurement Dashboard March 2017 Sources of Traffic Source /Medium Visits Bounce Rate google /organic 43,802 58.2% Weather.com /Display 10,128 85.1% (direct) /(none)9,360 59.6% direct-lists /email 6,066 33.9% MaxPoint /Display 3,504 88.5% NYTimes.com /Video 2,314 87.2% yahoo /organic 2,116 55.4% Sojern /Display 1,960 73.3% Choozle /Display 1,859 90.3% Facebook /Social 1,814 62.5% Choozle /Video 1,684 92.6% MaxPoint /Video 1,499 69.7% Traffic byMedium 9% 4%organic 47%campaigns 40%(none) referral Medium Visits Bounce Rate organic 47,392 57.8% campaigns 39,772 75.2% (none)9,360 59.6% referral 3,793 51.9% Visits over Time 140,000 120,000 100,000 80,000 60,000 40,000 20,000 0 Jan Feb Mar Apr May Jun Jul Aug Sept Oct Nov Dec 2010 2011 2012 2013 2014 2015 2016 2017 Traffic by Medium over Time 140000 120000 100000 80000 60000 40000 20000 0 3/1/20154/1/20155/1/20156/1/20157/1/20158/1/20159/1/201510/1/201511/1/201512/1/20151/1/20162/1/20163/1/20164/1/20165/1/20166/1/20167/1/20168/1/20169/1/201610/1/201611/1/201612/1/20161/1/20172/1/20173/1/2017Direct/None Referral Organic Campaigns April 24, 2017 Marketing Partner Reports 10 A-G 83 of 98 Most-Viewed Pages Pageviews Bounce Rate Website Measurement Dashboard March 2017 Signals of Intent to Travel Goal Completion Rate (Total SITs/Pageviews) LM LY 6.88%6.55% 8.32% Instances LM %ch LY %ch Guide Orders 619 520 19%498 24% Newsletter Signup 353 204 73%297 19% Deals Page Views 2,937 2,412 22%2,288 28% Hotels & Rentals Listings Views 5,790 6,386 -9%7,195 -20% eBook Views 205 365 -44%390 -47% BookDirect Widget Searches 2,503 3,160 -21%3,713 -33% BookDirect Click-Throughs 1,743 1,531 14%2,007 -13% Total 14,150 14,578 -3%16,388 -14% /listings/events 14,445 32% /discoveryourparadise 14,011 77% /10,016 44% /major_annual_events 7,002 37% /listings/events/profile/marco-island-seafood-and-4,000 64% /attractions 3,644 43% /listings/events/profile/naples-st-patricks-day-para 3,246 76% /guide 3,196 35% /map 3,112 82% /articles/celebrities_find_their_own_paradise_in_2,962 85% /discoveryourparadise?a_source=MaxPoint&a_me 2,764 89% /listings/events?view=results 2,690 42% /listings/events/profile/swamp-buggy-races 2,665 69% Traffic by Device Category 24% 34% 42 % mobi le table t desktop Visit s Pgs./Visit Bounce Rate Time on Site mobile 41,927 1.70 70.0%01:01 desktop 33,523 2.66 52.3%02:02 tablet 24,394 1.84 72.0%01:14 2017-03-012017-03-022017-03-032017-03-042017-03-052017-03-062017-03-072017-03-082017-03-092017-03-102017-03-112017-03-122017-03-132017-03-142017-03-152017-03-162017-03-172017-03-182017-03-192017-03-202017-03-212017-03-222017-03-232017-03-242017-03-252017-03-262017-03-272017-03-282017-03-292017-03-302017-03-31Visits by Day 6000 5000 4000 3000 2000 1000 0 April 24, 2017 Marketing Partner Reports 10 A-G 84 of 98 Website Measurement Dashboard March 2017 Referring Domains Visits Bounce Rate m.facebook.com /referral 408 72.1% cityofmarcoisland.com /referral 357 41.5% naplesgov.com /referral 295 27.5% visitflorida.com /referral 260 41.2% colliergov.net /referral 239 37.2% floridatravellife.com /referral 192 50.0% search.xfinity.com /referral 140 49.3% l.facebook.com /referral 104 76.0% napleschamber.org /referral 97 20.6% facebook.com /referral 91 42.9% nhgcc.com /referral 89 87.6% outlook.live.com /referral 87 57.5% honeymoons.com /referral 77 50.7% Visits By Geography State Visits LM %ch LY %ch Florida 34,721 30,391 14%28,762 21% New York 8,144 10,039 -19%7,578 7% Illinois 5,207 6,214 -16%4,577 14% New Jersey 5,167 6,594 -22%4,033 28% Massachusetts 4,302 5,710 -25%2,759 56% Pennsylvania 3,981 5,610 -29%2,785 43% Ohio 3,881 5,248 -26%2,877 35% Minnesota 2,632 3,760 -30%1,867 41% California 2,237 3,093 -28%1,190 88% Texas 1,893 2,470 -23%1,358 39% Georgia 1,846 1,670 11%2,681 -31% Visits By Geography Metro Area Visits LM %ch LY %ch Ft. Myers-Naples FL 18,139 15,359 18%14,693 23% New York NY 11,417 14,157 -19%10,418 10% Tampa-St. Petersburg (Sarasota)FL 6,573 5,825 13%2,883 128% Chicago IL 5,058 6,059 -17%4,415 15% Boston MA-Manchester NH 4,691 6,552 -28%2,962 58% Philadelphia PA 4,569 6,438 -29%3,024 51% Miami-Ft. Lauderdale FL 4,283 4,220 1%7,655 -44% Orlando-Daytona Beach-Melbourne FL 4,115 3,344 23%1,531 169% Washington DC (Hagerstown MD)3,061 4,385 -30%2,821 9% Minneapolis-St. Paul MN 2,557 3,718 -31%1,831 40% Cleveland-Akron (Canton)OH 1,757 2,756 -36%1,329 32% Atlanta GA 1,586 1,393 14%2,102 -25% Columbus OH 1,259 1,605 -22%942 34% Visits By Geography (Visits to U.S.Site) Country Visits LM %ch LY %ch UnitedStates 92,614 104,771 -12%76,079 22% Canada 3,541 6,088 -42%2,647 34% United Kingdom 1,181 1,165 1%1,346 -12% Germany 580 709 -18%665 -13% Brazil 295 271 9%625 -53% India 133 166 -20%166 -20% France 116 102 14%205 -43% Argentina 107 92 16%143 -25% Sweden 102 107 -5%147 -31% Switzerland 90 87 3%125 -28% Netherlands 83 80 4%131 -37% April 24, 2017 Marketing Partner Reports 10 A-G 85 of 98 Website Measurement Dashboard March 2017 Browsers (all device types) Visits LM %chg LY %chg Safari 45,828 48,603 -6%30,544 50% Chrome 29,474 33,034 -11%29,892 -1% Internet Explorer 7,382 8,292 -11%9,881 -25% Safari (in-app)6,581 8,170 -19%6,225 6% Firefox 4,139 4,328 -4%4,473 -7% Android Webview 3,179 9,102 -65%0 100% Edge 1,921 1,972 -3%1,097 75% Amazon Silk 636 673 -5%402 58% Android Browser 516 842 -39%1,457 -65% Mozilla Compatible Agent 463 162 186%11 4109% April 24, 2017 Marketing Partner Reports 10 A-G 86 of 98 Website Measurement Dashboard March 2017 Campaigns Name Visits LM %chg Pgs/Visit Bounce Rate Time on Site winter-fy17 29,318 44,724 -34%1.23 84.5%00:24 discoveryourparadise 4,997 3,598 39%2.94 31.2%02:49 dining-fy17 1,897 1,776 7%1.69 64.7%00:47 meetinparadise 1,673 2,739 -39%2.58 49.3%02:10 storytelling-fy17 744 2,309 -68%1.21 83.6%00:32 discover your paradise 606 964 -37%1.6 78.4%01:00 golf-fy17 78 1,305 -94%1.22 79.5%00:08 evergreen -branded 71 118 -40%1.08 91.6%00:02 meetings 70 69 1%1.7 75.7%01:02 brand-usa_in-market_canada_winter2017 69 2,508 -97%1.2 84.1%00:10 evergreen -weather exact -mobile 34 67 -49%1.03 94.1%00:00 winter 20 290 -93%1.5 65.0%01:45 constant contact july eblast 15 0 100%1.13 60.0%00:20 brand-usa_in-market_uk_fall2016 13 7 86%1.31 84.6%02:16 CAMPAIGN RESP 39,772 TOTAL RESPONSES ONSE 40% OF TOTALVISITS 60,890 35,711 LAST MONTH LAST YEAR 53%42% OF TOTALVISITS OF TOTALVISITS April 24, 2017 Marketing Partner Reports 10 A-G 87 of 98 Website Measurement Dashboard March 2017 International Microsite Activity UK LM %ch LY %ch Visits 1,091 985 11%945 15% Pageviews 3,012 2,672 13%2,035 48% Time on Site 01:54 02:07 -10%01:47 7% Bounce Rate 53.6%54.1%-1%54.7%-2% German LM %ch LY %ch Visits 556 616 -10%554 0% Pageviews 1,773 1,883 -6%1,571 13% Time on Site 02:36 02:30 4%02:32 3% Bounce Rate 59.5%59.6%0%57.4%4% Brazil LM %ch LY %ch Visits 228 196 16%636 -64% Pageviews 585 498 17%1,126 -48% Time on Site 02:41 01:32 76%01:23 94% Bounce Rate 62.3%66.3%-6%79.3%-21% Visitation to U.S. Site -Domestic vs.International LM %ch LY %ch Domestic 92,614 104,931 -12%76,079 22% International 7,703 10,555 -27%8,281 -7% International Traffic over Time to U.S.Site 14000 12000 10000 8000 6000 4000 2000 0 Mar-15Apr-15 May-15 Jun-15 Jul-15 Aug-15 Sep-15 Oct-15 Nov-15 Dec-15 Jan-16 Feb-16 Mar-16 Apr-16 May-16 Jun-16 Jul-16 Aug-16 Sep-16 Oct-16 Nov-16 Dec-16 Jan-17 Feb-17 Mar-17Germany Canada UK Switzerland Denmark April 24, 2017 Marketing Partner Reports 10 A-G 88 of 98 Website Measurement Dashboard Metric Defintions Visit –This metric tracks the total number of visits to the website, both unique and repeat. Unique Visitor –The metric counts each visitor’s first visit to the site during a specified time period. Page View –A request to load a single page of a website. Bounce Rate –Percentage of visitors who view only one page on the site and exit immediately without interacting with the site in any way. Because of event tracking in Google Analytics, outbound links, video plays and other site interaction elements that would have been a bounce before are now not counted as bounces. Paradisecoast.com has anaytics event tracking set up for outbound links. There is no industry-wide standard for bounce rate, but the generally accepted goal is less than 50 percent for overall bounce rate. Bounce rate can be affected by campaigns and promotions, referrals --especially from social media, and many other factors. Signals of Intent to Travel (SITs) –A measurement that captures goal completion events that indicate a strong desire that the site visitor will travel to the destination. The SIT conversions are unique to each website. Some examples include ordering a visitor guide, signing up for email newsletter, visiting a deals page, clicking through to a booking vendor, visiting the detailed listing of a hotel, activity or event. Traffic Sources: Organic Traffic –Visitors referred by an unpaid search engine listing, i.e. a Google or Bing search. Campaign Traffic –Traffic from campaign-related media such as banner ads and campaign landing pages; relies on proper tracking code setup to be attributed correctly. Includes traffic from paid search. Direct/None Traffic –Traffic that either comes from a visitor typing the web address directly into their browser, or they have bookmarked/favorited the site and are entering by opening the bookmark on their device. It also includes untagged links within emails or campaign traffic missing tracking parameters. Referral Traffic –Visitors referred by links on other websites, such as city/county government sites, social networks, and more. Much of this traffic is not easy to control, although it can be affected by social media posting. April 24, 2017 Marketing Partner Reports 10 A-G 89 of 98 FULFILLMENT SERVICES Phase V April 24, 2017 Marketing Partner Reports 10 A-G 90 of 98 April 24, 2017 Marketing Partner Reports 10 A-G 91 of 98 April 24, 2017 Marketing Partner Reports 10 A-G 92 of 98 April 24, 2017 Marketing Partner Reports 10 A-G 93 of 98 April 24, 2017 Marketing Partner Reports 10 A-G 94 of 98 April 24, 2017 Marketing Partner Reports 10 A-G 95 of 98 Naples, Marco Island, Everglades CVB Request Summary by Guide Guide # of Requests Quantity Area Map 0 0 Golf Guide 0 0 Rack Brochure (Portuguese) 4 4 Rack Brochure (Spanish) 7 7 Visitor's Guide (English) 960 1087 Visitor's Guide (German) 11 11 Grand Total: 982 1109 Unique requests for guides: 982 For the month of March 2017 April 24, 2017 Marketing Partner Reports 10 A-G 96 of 98 Live Chat by Topic March 2017 Topic # of chats Minutes Min/Chat Year to Date Cumulative Accommodations 0 0.0 0.0 14 Airport 0 0.0 0.0 1 Arts & Culture 0 0.0 0.0 3 Attractions 0 0.0 0.0 14 Beaches 1 17.4 17.4 5 Charters and Tours 0 0.0 0.0 3 Contact 0 0.0 0.0 2 CVB Department 0 0.0 0.0 6 Dining & Nightlife 0 0.0 0.0 7 Directions 0 0.0 0.0 2 Discover 0 0.0 0.0 0 Events & Festivals 0 0 0 36 Family 0 0.0 0.0 0 Golf 0 0.0 0.0 0 Island Information 0 0.0 0.0 1 Media 0 0.0 0.0 1 Misc.1 11.5 11.5 44 Outdoor Activities 0 0.0 0.0 7 Relocation 0 0.0 0.0 1 Salons & Spas 0 0.0 0.0 2 Shopping 0 0.0 0.0 0 Sports 0 0.0 0.0 2 Temperature 0 0.0 0.0 1 Transportation 0 0.0 0.0 4 Visitor's Guide 0 0.0 0.0 4 Wedding 0 0.0 0.0 4 Totals 2 28.9 14.4 164 April 24, 2017 Marketing Partner Reports 10 A-G 97 of 98 April 24, 2017 Marketing Partner Reports 10 A-G 98 of 98 DIRECTOR ACTIVITIES- Jack Wert February-March 2017 PERIOD AT A GLANCE Number of Advocacy Contacts 5 Number of Trade Show/Conferences 3 Number of Tourism Industry Events 7 Number of PR Interviews/Communications 3 Advocacy • DMAI Advocacy Committee Meeting • Conference calls with Visit Florida, Florida Assoc of Destination Marketing Organizations on pending legislation to eliminate Visit Florida • Meetings with Collier Lodging & Tourism Alliance on legislative issues • Meetings in Washington with our Collier Legislative delegation on national tourism issues such as Vis Waiver, Open Skies, Airport Infrastructure needs, water quality issues and beach renourishment funding needs. • Communications with Florida legislative delegation on preserving Visit Florida funding Trade Shows/Tourism Industry Conferences • WTM Latin America trade show- Sao Paulo Brazil. Met with the following: o Tour Operators (21): o Airlines: (3) o Journalists: (7) • Destination Marketing Accreditation Program Board Meeting Conference Calls • Collier County Tourism Alliance Board Meeting Tourism Industry • Naples Depot meeting with Naples Chamber on the new Information Center at the Depot Promotional Activities 3 April 24, 2017 Tourism Staff Reports 11 A-H 1 of 61 • Collier Sports Council meetings • Global Travel – Visit Florida committee on International marketing and air service • Beach Shuttle project review meetings • Meeting with Jack Mulvena, ED Naples Zoo on future projects and grant possibilities • French Chef reception for new Culinary Accelerator Director Activities Cont. Public Relations/Communications • Press interviews with Naples News, Fort Myers News Press, NBC-2 and Fox 4 TV • Collier New Hire Orientation on Tourism Promotional Activities/Special Events • Meeting with LPGA Championship 2017 and Chubb Classic 2018 event organizers. • Meetings with Pickleball event organizers and FBU event organizers April 24, 2017 Tourism Staff Reports 11 A-H 2 of 61 GROUP MEETING SALES REPORT Debi DeBenedetto – Group Sales & Marketing Manager March 10, 2017 – April 10, 2017 PERIOD AT A GLANCE 2016 2017 Number of Meeting Planner Contacts 67 Estimate 149 Number of Rfp’s leads sent 50 36 RFP’s sent in 4 weeks potential $ 15.2 Million 6554 Room nights Number of Groups booked 9 9 groups booked 17 groups lost Total Room Nights/Econ. Impact for Period booked 5051 Over $3 million Economic impact Booked $902,580.89 Economic impact 2624 room nights Number of RFP Enhancement (RFPE) Requests 4 new requests granted funds 3 Number of RFPE’s to Contract 2 5 booked $787,199.15 expected revenue to hotels Number of FAM’s/Sites 5 Three site visits arranged 2 complete and 1 pending 1 booked Balogun, Howard and Sonus April 24, 2017 Tourism Staff Reports 11 A-H 3 of 61 Number of Shows Attended 2 One – IPEC Independent Planners Educational Conference 3/18-22 Sales Activities this Period • Jack attended for group sales DMAI Destination showcase. 1 rfp and 5 leads • Sales meeting IPEC post 3/22 with Planners • Proof ads, newsletters • Lead and attended destination group gathering for Global Meetings Industry Day in Ft. Lauderdale held by Brand USA, SITE, MPI and other Florida memberships to educate and celebrate GMID – arranged transportation for group and provided information and RSVP for this event so locals could attend. 16 of us went over in Regent sponsored bus. 2 leads. • Prospecting phone and email and follow up on lead generation program with SDR 14 leads prospected. • Registration and preparations for HelmsBriscoe Annual Business Conference April 19-21 • Registered for FICP Financial Insurance Conference Planners educational summit June 2017, and for July and September conference. So far I have not been accepted to attend. Waiting on two and declined one. • Assisted bid to get destination as a host for 2018 Florida Attractions Association Annual Conference - booked • Declined to bid MPI Board retreat – not enough planners all supplier heavy so no hotels or CVB thought it worthy of hosting • Continue preparations and communication for IBTM, June 2017 also post Fam preparations 9 planners to attend. Nice marketing on IBTM website for Fam. • Prepared for SITE TX summit – April 30-May 3 • Registered for Smart Meetings event May 21-23 Attended -IPEC – Independent Planners Educational Conference Colorado Springs follow up complete / several Rfp’s March 19-22 – excellent show • Post card mailing to all SDR lead gen program follow up Fam Activities: • Planning for IBTM June 2017 – still pending • HelmsBriscoe Wellness Fam Sept 2017 – still pending – details complete Sales Plan Goal Tracking April 24, 2017 Tourism Staff Reports 11 A-H 4 of 61 • Completed/ revised job description for contract labor sales for Midwest market – Rfp still not out as I am waiting on the County purchasing office to approve final and get it to me • Hired Maria Power to assist CVB office with data entry, Fams and other – training in progress • Attended March 16 Tourism Advisory Roundtable event • Following plan detail with SDR lead generation program April 24, 2017 Tourism Staff Reports 11 A-H 5 of 61 TRAVEL INDUSTRY & LEISURE MARKET SALES REPORT Claudia Cianfero Dates: March 11 – April 10, 2017 PERIOD AT A GLANCE 2016 2017 Number of Travel Agent Contacts 77 130 Number of Tour Operator Contacts 21 26 Number of FAM’s/Site Visits 0 2 Number Trade Shows Attended 1 2 Sales Mission 1 1 EVENTS RECAP Show Name: TBN Location: Buzios, Brazil Dates: March 30 – April 1, 2017 Trends/Comments: This was our first participation in this appointment based travel agent show in the outskirts of Rio de Janeiro where we had an overwhelming response to our attendance. Prior to our arrival we had 34 confirmed appointments but we ended up meeting with 66 travel agents in total because of the interest for something new for travel agents to promote to their clients. This has been a common theme in the Brazil market for the last couple of years. Most of the agencies were not familiar with the west coast of Florida and were quite impressed with all there is to do in our destination, especially in the Everglades. Shopping, dining also are very appealing as is the diversity of accommodations ranging from luxury to budget hotels as well as vacation rentals. Some had visited Naples in the past but not recently. Event Name: Palm Beach/Paradise Coast Luncheon Location: Fogo de Chao, Rio de Janeiro April 24, 2017 Tourism Staff Reports 11 A-H 6 of 61 Date: April 3, 2017 Trends/Comments: Our Aviareps team did a great job of putting together this sales luncheon for both Palm Beach and Paradise Coast. We were expecting 50 Travel Agents and ended up with 56 total in attendance. Overall well received with much interest in both destinations. Again, travel agents were impressed with how much there is to do in our destination. Many agents commented that they had no idea how much there was to do in our area. Dining, Shopping and the Everglades are a huge draw. Only a few had been to our destination in the past few years. Show Name: Travel Market Latin America Location: Sao Paolo, Brazil Dates: April 4 – 6, 2017 The Brazilian market is on the upswing with the dollar stabilized and decrease in exchange rates. Comments during our meetings indicated a slow start to 2017 but looking forward to a strong finish and an even better 2017. Azul has increased service to the US and Avianca has added a daily flight from Sao Paulo to Miami. These are all good indicators of an improving market. With that said, we were thanked many times for not leaving the market in the downturn and standing by them with continued interest in the Brazilian traveler. This is very important to the Tour Operators that do business with us as they do not want to start from the beginning when the market improves. Since we have been present over the last several years, they will continue to do business with Naples, Marco Island and the Everglades. Again, this year Aviareps secured all our appointments directly with the tour operators and media and as a result we were busy throughout the 3 days with back to back appointments and interviews. We also had Aviareps man our booth with travel agent walk up traffic and hand out brochures and business cards and attend the Visit Florida media lunch. They also coordinated a client dinner where we had 10 top quality tour oeprators. The focus for us for the remainder of 2017 will be for training in multiple cities throughout Brazil. Cities such as Cruritiba, Belo Horizonte, Rio Grande do Sul, Rio de Janeiro, Campinas, Parana to name a few. We will also focus on bringing more influencer to experience the Paradise Coast. This was again a very successful and productive week in Brazil. FAMS: March 12 – 14, 2017. UK Travel Agent FAM with Lusso March 27 – April 1, 2017 – German Fam, 2 product managers from Enjoy America • Cercle des Vacances – French FAM, April 28 – 30 • TUI Megafam – 150 Travel Agents from Germany, April 30 • Willy Scharnow FAM – May 3 – 6, 12 German Travel Agents • Brand USA Brazil FAM – May 9 – 12, 6 Brazil Tour Operators April 24, 2017 Tourism Staff Reports 11 A-H 7 of 61 PUBLIC RELATIONS & COMMUNICATIONS REPORT March 13, 2017 PERIOD AT A GLANCE Number of Media Submissions from CVB PR - 205 205 • 54 – Direct submissions and responses • 106 – Sent Happiest, Healthiest news release • 45 – USGA Quail Creek Course Eval event Number of Media Outlets/Journalists Hosted in Destination - 5 March - 5 • Charles McCool – McCool Travel, Influencer • Bettina Hagen – German Travel, blog • Ana Paula Freitas – Brazil, ‘Florida Coast by RV’ book • Diane Siskin – The Chattanougan • Ryan Walker – Canada, Everglades photo essay for Air Canada EnRoute inflight magazine Number of News Releases Written/Edited by and/or Issued by CVB - 2 News Releases – 2 • USGA Course Evaluation – Assist on USGA Media Alert, local media list • Naples/Marco Island #1 Happiest, Healthiest Publicity Highlights (not included in agency reporting) • Gallup-Healthways - #1 Happiest, Healthiest • LIVE With Kelly, Today.com, others - Coverage of Happiest, Healthiest • News-Press Collier Tourism Columns – Vacation Worthy Drinks; Vacation “Firsts” you can experience in FL’s Paradise Coast • GlobalSportsNet.com.br – 4 feature blogs, result of January FAM Top Staff Projects – J. Modys • Writing script, production, voice over for Beach Trolley spot on Visitors TV Network • Press trip itinerary Charles McCool April 24, 2017 Tourism Staff Reports 11 A-H 8 of 61 • Respond to daily incoming media and other requests • Issue news release on Happiest, Healthiest • Paradise Coast Blueway paddling trail meeting • Meeting and coordination of proposal for How To Do Florida episode-artificial reef • FL SEE Board meeting • FOWA Board meeting • Assist Collier Emergency Management with Wildlife Event – provided sorted lists of hotels by city, pet friendly. • Created wildfire alert message for tourism website. • Ongoing addition of website articles, listings, events. • TV shoot pre-production for How To Do Florida Adds to Website by J. Modys • Events added - 40 • Listings added, enhanced – 19 • Emergency Wildlife Messaging Activated March 6, updates daily • Extensive rewrites, updates to spa, health & fitness articles, listing presentations April 24, 2017 Tourism Staff Reports 11 A-H 9 of 61 DIGITAL & SOCIAL MEDIA REPORT March 2017 PERIOD AT A GLANCE Twitter Accounts Posts 172 Post, 1,751 Total Engagements, and 110 Link Clicks Facebook New Likes 3,947 New Fans, and 12,466 Engagements Instagram Posts 77 Posts with 542 followers gained E-Newsletter Open/Click Thru Rates N/A Website Enhancements Updated / Created Event / Deals / Partner Listings Update Paradise Coast in the News website section Updated Meetings Page Hotel Deals / Group Deals Interact with visiting social media influencers Conducted meeting with Brazil & Miles Media Teams to solve the Brazil Website Discrepancy Numbers / was able to speed up website load rate. Fixed Visitors guide issue on website Uploaded videos for “Cook Your Catch” website article Build & Update Collier County Wildfire Webpage Review JackRabbit Systems | ParadiseCoast.com Custom Interstitial Proposal Continue development of new destination website, this includes various meetings and research. Assist various partners with website listing assistance April 24, 2017 Tourism Staff Reports 11 A-H 10 of 61 Production/Lead Highlights PARADISE COAST FILM OFFICE April 2017 PERIOD AT A GLANCE This Year Last Year Spending Estimate New or Repeat Productions 2 6 $44 K 79 room nights 1 repeat 1 new Working Leads 4 18 Meetings Attended 1 4 Events/ Tradeshows Media Assisted 3 1 Location Scouts 1 1 • CR Studios shot in our area extensively for a lifestyle retail catalog. They have been scouting for several months to find the four suitable locations in private homes. • Channel 4/Freeform Entertainment out of the U.K. filmed an episode of their reality travel series in which English couples decide to swap the grey skies of Britain for sun, sea and sand in Florida. • Arma Entertainment is doing a documentary on the unique economic diversity that has created Collier County. The production company is international with offices in Europe and Asia. April 24, 2017 Tourism Staff Reports 11 A-H 11 of 61 Future Project Highlights • Working on a cable TV movie featuring local historic events. One scout has taken place but no confirmation. It may be in turn-around to another outlet. • In coordination with Collier County Economic Development, The Accelerator and Fifth Avenue Films, presented an awareness event under the banner of “Bring Film Back to Florida.” Over 70 people attended to learn about the state of the industry and how they can participate/ advocate for more film and tv production in the FL. April 24, 2017 Tourism Staff Reports 11 A-H 12 of 61 MONTH/YEAR: MARCH 2017 PREPARED BY: UK & IRELAND OFFICE HIGHLIGHT OF THE MONTH: Virgin Holiday’s annual dinner with Visit Florida, 23rd March, Crawley. We participated with the Virgin Holidays networking dinner event, in partnership with Visit Florida. This annual dinner is an excellent opportunity for Paradise Coast to update the UK’s leading USA tour operator, on the latest news and events from our region, as well as an update from Virgin Holidays – highlighting 2017 should perform well due to increased air capacity – but may have to balance the consumer perception of visiting the USA. The guests of honor on the evening were the Virgin Holidays senior team – we received prime seating position next to two very senior and influential members of the team - Head of Product & Purchasing, Angus Bond and Senior Contracts Manager, James Killick. This further provided the opportunity to forge the ever strong relationship with Virgin Holidays and highlight the importance of our destination to some of the new produce team. We also discussed the co-op marketing possibilities and following up from the event, we are now in full progress with the co- op Florida marketing campaign. L – R: Oonagh, Florida’s Paradise Coast with James Killick, Senior Contracts Manager and the Product team, Virgin Holidays MARKET UPDATE: Thomas Cook to drop animal cruelty attractions Following on from last month's market update reporting that Virgin Holidays will no longer promote attractions that feature captive whales or dolphins, Thomas Cook has followed suit and announced it will also stop selling tickets to some wildlife attractions to protect hundreds of dolphins, elephants and other animals from appearing as cruel entertainment for tourists. Thomas Cook are currently auditing 90 captive animal attractions they sell. So far 25 have been audited and 16 of those did not meet the minimum standards for welfare set out by Abta. Expedia chief says US travel firms slashing prices due to ‘Trump slump’US airlines and hotels are slashing their prices to combat the so-called ‘Trump slump’ in incoming American tourism. Chief executive Dara Khosrowshahi said the moves were in response to President Trump’s travel ban, as well as the strong US dollar. The cut in prices is in attempt to help sell the US as a destination which has currently become a less attractive product for UK consumers. April 24, 2017 Tourism Staff Reports 11 A-H 13 of 61 Expedia chief says either the US has to go on sale in order to keep volumes up or volumes are going to come down. Sandals ends 10-year partnership with Funway - Funway Holidays expects to enjoy record sales growth this year despite the end of its 10-year commercial partnership with Sandals. The end of the deal coincides with an announcement by Sandals and Beaches Resorts that it is launching its own in-house UK tour operation to the trade. UPCOMING EVENTS DATE SPECIAL EVENT LOCATION 11 April Travel Counsellors Florida Takeover Day / Visit Florida Manchester 25 April Virgin Holidays Retail Training Day, Visit Florida Gatwick 26 April BA Holidays Retail Training Day – Florida focus Newcastle 12 May UK Tour Operators Advisory Luncheon, Visit Florida London 10 May Thomas Cook/ Visit Florida Training Day and co-hosted dinner event Peterborough MARKETING/SALES/PROJECTS & ACTIVITIES: Lusso Travel FAM trip, 12 -14 March OMMAC confirmed all accommodation and excursions with local industry partners for the completed Lusso Travel itinerary. As this was the company’s first visit to the region OMMAC worked on an itinerary that allowed the team to see as much of the region as possible within the time frame and gain as much knowledge as they could. The FAM Trip was very successful and we are following up on feedback from Lusso. OMMAC are following up with all supporting partners to express gratitude for their support hosting these important eight clients. Visit USA UK MEMBERS GENERAL MEETING, 15th March, London Attended the AGM Visit USA UK meeting – representing Florida’s Paradise Coast. An estimated 60 UK travel industry attended. Updates on the new and improved Visit USA website were included – with increased consumer activity reported – this is ongoing and we will ensure Paradise Coast is included. April 24, 2017 Tourism Staff Reports 11 A-H 14 of 61 Activity for the remainder include the 4th July Independence Dinner, currently sold out event – we have secured attendance and guests for this prestigious event. Brand USA presented and updated especially the upcoming Mega Fam, not including our region this year/ OOH consumer campaign due to launch shortly & IPW in Washington. Travel Mole also presented on social media and we are in line with all highlighted. TUI / Hays & Jarvis Agent Training Day – focus Florida, 23rd March, Crawley We participated with an agent training at Travelopia/ Hayes and Jarvis headquarters (part of the TUI brand) for a full day of training with 30 agents. The agents specialized in selling destinations within Florida; therefore, it was an insightful day for both the agents and the UK office. We were able to update the agents on what’s new in the region this year as well as whom the ideal target market is to help push more sales. OMMAC also received feedback from the agents on how well the region sells and any challenges they might face in in promoting Paradise Coast. OMMAC discussed with the Head of Training staff a possible collaboration on their in-house training site for employees, which the company is currently working on. Prior to the event we updated the training presentation, including promotional video, images and provided informative information for dining, accommodation and excursions. As part of the UK office plan to create a visually appealing training day, we also organized a delivery from storage for the following literature: x 40 Visitor Guides /40 maps/ 40 golf guides/ give-a-way pens x 60 / pop-up banners x 2 – indicating the diversity of the destination. L-R: Gill Standeven, Visit Florida, Isla King Destination Executive – Tailor-made, Travelopia/ Hays & Jarvis & Oonagh, Florida’s Paradise Coast Ocean Holidays annual dinner meeting with Visit Florida, 30th March, Romford. OMMAC participated with VIP dinner meeting co-hosted with Visit Florida for Ocean Holidays/ Ocean Florida – Beds with 11 of their senior team. The dinner was a networking event for Florida partners – with the opportunity to update on product. OMMAC discussed co-op marketing opportunities for Paradise Coast with head of commercial as well as discussing additional offerings with and the product team. In follow up we are in the process of evaluating the best option for Paradise Coast regarding a co-op marketing to include tactical offerings for our industry partners. In attendance from Ocean Holidays/ Ocean Florida were: Harry Hastings – Co-CEO / George Hastings – Managing Director / Lisa Barrington – Head of Commercial /Alsida Bajramaj – Head of Sales / Sabrina Hamilton – Head of Marketing/ Matt Rains – Product Manager/ Muna Abanour – Product Executive/ Colleen Creevy – Product Executive/ Lauren Pond – Product Executive/Reece Adam – Marketing Executive/ Natalie Gale – Marketing Executive April 24, 2017 Tourism Staff Reports 11 A-H 15 of 61 Above - With the Visit Florida overview and members of the Ocean Holidays team RIGHT - Oonagh, Florida’s Paradise Coast (second from left) with Ocean Holidays Product Team Travel Counsellors agent Training Day, Manchester 11th April Arrangements and planning for the Visit Florida takeover agent training day with Travel Counsellors are underway. OMMAC have provided assets for branding in the form of logos, video and images in advance to help Travel Counsellors create posters and other branding visuals to be placed around the event. OMMAC are in ongoing discussion to ensure our destination and the presentation meets the highest standard. Golf Joy OMMAC fulfilled request from Swedish Golf Tour operators Golf Joy to help with promotion for Paradise Coast on the company's website and social platforms. After reviewing the company OMMAC proceeded and sent assets to help with promoting the destination. BA Holidays and BA Co-op Florida Campaign – May’17 OMMAC received details on the Visit Florida co-op marketing campaign with BA Holidays, We processed the proposal and received approval enabling us to confirm participation in this campaign. We worked on and provided BA with a brief highlighting Paradise Coast objective and aims from the campaign. The brief will be provided to AOL and Huffington post who will be providing content partnership. OMMAC also sent assets such as logos and images to help support the campaign. Ongoing project for May launch April 24, 2017 Tourism Staff Reports 11 A-H 16 of 61 Thomas Cook Co-op Florida Campaign – April-May’17 OMMAC followed up on opportunity to participate with the Visit Florida co-op campaign with Thomas Cook holidays, OMMAC reviewed proposal and processed request for approval. Approval is now confirmed and our participation is included in this campaign. Assets such as videos, logos, images and information on what’s new in the region have been sent. Ongoing project for April - May launch Virgin Holidays Co-op Florida Campaign – April-May’17 We are followed up and in the process of this opportunity to participate with the Visit Florida co-op campaign with Virgin Holidays. We have had several reviews of the proposal to ensure our industry partners will be included with tactical offerings. The request process in underway and recent approval is now confirmed for our participation in this campaign. Assets such as videos, logos, images and information on what’s new in the region have been sent. Ongoing project for April - May launch IAGTO – NAC pre-fam - June 17 We are now proceeding with this ongoing project – working with IAGTO regarding invitations and listing on their website. It is confirmed we will have the opportunity to review all tour operator requests in order to select targeted operators able to produce increased business for the destination. The fam opportunity to NAC delegates attending the annual North America Convention in Miami in June with provide the destination with a legacy event following our successful hosting the NAC for the first time in 2013. We are working with the CVB & reaching out to our industry partners for support and participation. Anticipated numbers to attend between 10- 15 leading decision makers from global golf tour operations, including hosts. Tracker and monthly report Currently working on new format to include with the monthly report, to more easily access the accurately track and measure our activity. This will coincide with an annual tracker which will detail and measure PR and trade activity over the course of the year, calculating total values that the activity has generated and detailing how many industry partners were involved. This is a working project and we hope have review for next month. April 24, 2017 Tourism Staff Reports 11 A-H 17 of 61 PUBLIC RELATIONS Publication/ Circulation Date of travel Angle/ Theme Industry partners Status update/ publish date PR Value Kate Freud, Little London Magazine TBC Naples as a destination for young families TBC Proposed Kate delayed the trip, back in contact with Kate to figure out new dates. TBC The Irish Independent (National online/offline newspaper) Circulation 200,000 Conor Powers visited our region 24th-26th October Florida beyond the parks theme. Pending Double page spread to be released VIP Magazine (Irish national weekly magazine) Circulation: 152,000 TBC Family holiday in Florida – Paradise Coast feature TBC Pending Travel dates to be confirmed. Agreed 6-8 page spread A league of their own: US Road Trips (BAFTA award winning). James Cordon’s TV show on Sky 1 B-roll footage sent of the Everglades Florida themes episode, featuring Everglades The Everglades Pending Air dates not officially release – August 2017 TBC April 24, 2017 Tourism Staff Reports 11 A-H 18 of 61 Viewership ratings: 1.39 million Sunday Times (National online/offline newspaper) Circulation: 789,145 Discussed with journalist potential dining options Never heard of classical US road trips? Something different to Route 66. Rod and Gun Club Completed Article released 17th March 2017 $28,074 Selling Travel (Trade publication) Circulation: 14,925 Press release sent to journalist What new in 2017. 1. Everglades 2. Quinn’s on the Beach Marco Island Completed Naples received 1/5th in March issue $918 Independent (National online/offline newspaper) Circulation: 75,127,812 Simon visited our region on 22nd – 23rd October Film series on the less familiar destinations in Florida 1. Lemon Tree Inn 2. The Dock at Crayton Cove 3. Joanie’s Blue Crab Café 4. 5th Avenue Completed Naples had 1 page and video online. Present by respected journalist Simon Calder $71,0000 As part of the PR for Paradise Coast OMMAC continues to write and submit suggestions for Visit Florida's Florida Friday with Travel Mole. This month OMMAC provided information for the following themes – ‘Florida’s best bar & sunset spots’ , ‘Getting back to nature’ and ‘Take a tour in the sunshine state’. April 24, 2017 Tourism Staff Reports 11 A-H 19 of 61 Florida Friday – Florida’s best bar & Sunset spots SOCIAL MEDIA ACTIVITIES Activity Status/Result OMMAC continued a presence on Paradise Coast UK social media. Paradise Coast twitter and facebook accounts continued to stay relevant by posting on 'trending subjects' such as #InternationalWomensDay. OMMAC has also agreed with the international account @ParadiseCoast to co- ordinate together on all future twitter chats. Paradise Coast UK account has always shown to be popular when taking part on relevant trends. Paradise social media continues to grow followers and get support through retweet and likes. April 24, 2017 Tourism Staff Reports 11 A-H 20 of 61 A selection of Facebook and Twitter updates this month #Mondaymotivation April 24, 2017 Tourism Staff Reports 11 A-H 21 of 61 SUMMARY OF ACHIEVEMENTS- DIAMONDE -EUROPE TOUR OPERATOR ACCOUNTS  Key Accounts Tour Operator Achievement Cost CANUSA We have successfully achieved a training to their service team and product manager. All in all, we trained 11 people, of whom 3 have been to NAP personally. The feedback was excellent and many questions were asked, the training was very much appreciated. 3.900 USD FTI Secured and scheduled destination training for the service team on April 6th, 2017. TUI Germany Finalized the itinerary for the TUI “Florida Live erleben” event. A group of 150 travel agents will be visiting NAP on April 30 and will be experiencing an airboat ride with Wooten’s. A lunch box will be provided. The TUI organization team will be meeting the Wooten’s team and do the same airboat ride on April 20, as a pre-tour. All is set and confirmed.  Swiss Accounts Tour Operator Achievement Cost Knecht Reisen Accomplished a slot in their B2B and B2C Newsletter on March 27th, 2017, which was sent to 1,500 travel agents and 40.000 consumers in Switzerland. The newsletter covers an introduction to the Paradise FOC, in addition to joint marketing campaign April 24, 2017 Tourism Staff Reports 11 A-H 22 of 61 Coast, linked to our editorial pages in the brochure. Hotelplan Secured training of the service team on April 6th, 2017.  Benelux Accounts Tour Operator Achievement Cost Riksja Travel Evelyn Groenenberg TO evaluation: Dutch TO specialized in long- haul travels. They feature 40 destinations all over the world and have a USA website which is called Amerika Online. 20% of their volume to the USA is to Florida. We made our first introduction to USA product Manager. We could achieve that a new fly drive will be exposed on their website including Naples. They currently do not include NAP in their fly drives online and in their offers. Sell mainly Miami, Keys, Captiva Island. Provided destination text and pictures as well as insiders tips accordingly. GoAmerica Hans Tattersall GoAmerica is a sublabel of their GoMotorbiking TO in the Netherlands, specialized in USA travels. As they are currently planning on expanding their Florida portfolio to a surf&turf (cruise and beach) product for families, they are visiting Florida in April. We could secure them to do the beach part of this trip in Naples at the Edgewater Beach Hotel and could provide them a special rate for their 6-night stay. In addition, to this they will also expand their hotel feature online (currently featuring 5 NAP hotels on their website). April 24, 2017 Tourism Staff Reports 11 A-H 23 of 61  Secondary Accounts Tour Operator Achievement Cost CRD We have achieved that CRD will include 3 more tours from Everglades Area Tours into their booking system. The service team will then be able to offer the tours to the clients. We already achieved them to show one tour online on their website last year. Enjoy America The owners from Enjoy America visited the NAP area 27- 31 March and we could secure 18 posts with NAP content on their Facebook channel. Please find screenshot attached. FOC TRAVEL AGENTS  Sales calls: Total of 49 personal visits to travel agents in Cologne, Dusseldorf, Kassel, Hamburg, Zurich and trainings of TUI travel agencies in Switzerland, Zurich.  Booking Assistance: Assisted 1 travel agent with hotel and activity tips in Naples.  Support: We could achieve that Reiseagentur Funtravel a travel agency based in Berlin, whom we know for a long time will now offer our brochures to download for their clients on their website. EVENTS  ITB 2017  Dates: 8.-12.17  Cities: Berlin  Location: Fair Berlin  Visit Florida booth members: Amelia Island, Space Coast, Ft. Lauderdale, Orlando, St. Pete, Florida Keys, Ft. Myers, Panama City, Miami, Visit Citrus, Sarasota, Tampa Bay, Bradenton & Anna Maria Island, Kissimmee  Profile of attendees: From March 08-12, inclusive the show was for trade visitors only. On the weekend, the show was open to the public. In total the show welcomed a number of 109,000 trade visitors (120,000 April 24, 2017 Tourism Staff Reports 11 A-H 24 of 61 2016) during the first three day, which shows a decrease of almost 10%s. During the weekend 60,000 consumers visited the show, this number is identical to 2016.  Feedback: Secured and held meetings with TOs and tourism partners from the DACH and BeNeLux markets. For further information on the meetings held, please refer to the detailed meeting report attached. In addition to our attendance at the trade days, we attended the consumer days again. Especially during the Saturday, the USA hall was well visited, a little less over the Sunday. Consumer who have visited our booth had a clear interest in Florida, especially the Westcoast. This year again we have received many enquiries about the Everglades. Our insider tip list was received very well. Additionally, we also participated in the Visit Florida evening event that took place in the Pan Am Lounge again on March 9, 2017. Visit Florida invited Florida industry members to participate in this event and offered a networking platform for the Florida CVBs. Same as last year, the event was well visited by the industry partners and received again very positive feedback.  ITB Media Breakfast  Dates:10.03.17  City: Berlin  Profile /Number of attendees: 265 journalists  Feedback: The attendance at the ITB Media Breakfast was again successful with a good number of media experts attending. We could also talk to some bloggers which was very interesting. Overall, we had some very interesting conversations and great interest in the Paradise Coast. Please see detailed media breakfast report attached.  CRD Florida B2C event  Dates: 23.03.17  City: Hamburg  Visit Florida partners: Sarasota, Tampa Bay, Bradenton, Fort Lauderdale  Profile /Number of attendees: 70 consumers  Feedback: CRD invited 70 of their clients with a high interest in the USA, the whole event was in cooperation with Visit Florida. Next to us, Sarasota Tampa Bay, Bradenton and Visit Florida attended the event personally. The event took place at a special indoor beach location in Hamburg. We could place our roll-up banner at the location and NAP was included with 3 slides in the Visit Florida presentation as well as the CRD presentation. During the core part of the event the guests could play beach games in order to qualify for the raffle and familiarize with the destination. Especially at the joint dinner and the games we had great chance to talk to the guests and educate them about NAP. The April 24, 2017 Tourism Staff Reports 11 A-H 25 of 61 evening rounded up by a raffle for which NAP sponsored a two-night stay at the Greenlinks Golf villas and a 100$ gift certificate from Everglades Area Tours. The feedback of the participants was excellent and the event successful. We provided the guests with our brochures and flip flop giveaway which was handed over in a bag at the end of the evening.  Visit Florida Roadshow o Dates: 27.-30.03.17 o Cities: Hamburg, Kassel, Augsburg, Salzburg o Visit USA booth members: SeaWorld, Visit Orlando, Kennedy Space Center, Frt. Myers, Keys, St. Pete o Profile /Number of attendees: In total we trained 169 travel agents o Feedback: The evenings started with a reception for a first introduction and great networking opportunities, followed by a presentation of DER Touristik and Visit Florida. The core part of the event was the 11 minutes workshops held on round tables to small groups of 6-8 agents each. In order for the TAs to take notes, we provided them with a booklet consisting of destination information which we have prepared before. The evening was completed by a joint dinner followed by a raffle for which NAP sponsored a choice of gift prizes. This year again most of the cities we visited were secondary cities and for the first time Salzburg a city in Austria, to which all Visit Florida members have agreed before as we haven’t had a strong joint presence in these cities before. We experienced high appreciation and a lot of interest in the destination by the agents based in the areas in which usually not many events take place. The feedback from the TAs was again excellent this year. They enjoyed the concept of the event as well as the presentations we could see that they especially appreciated the insider tips we shared with them, most of the agents took notes during the workshops and they asked many questions about NAP and we could present NAP excellently.  Registrations / Preparations  Preparation NAP B2B & B2C newsletter  Preparation usa-reisen.de campaign  Follow up ITB Berlin  Follow up VUSA Media Breakfast  Preparation Visit Florida Roadshow  Preparation Willy-Scharnow FAM April 24, 2017 Tourism Staff Reports 11 A-H 26 of 61 MARKETING Type of Activity Details Cost Insiderei Finalized our marketing campaign in March. The second of 2 newsletter inclusions of NAP were send out in March. Part of the marketing campaign were 3 interviews with locals from NAP. 2 newsletters, banner on their website and Facebook posts. 2.4000 EUR Facebook group In order to gain more members to our NAP Facebook group we have sent out a mailing to all Visit Florida roadshow participants. Facebook # posts: 16 #fans: 8607 #most successful post: 01.03.17 Naples streets, reached 496 clients, 91 reactions and 77 likes. Please find screenshot attached. MEDIA / PR  Inclusion in travel magazines o Florida Sun  The Florida Sun published 2 articles about NAP, one featuring historical facts and one about real estates in NAP. The articles are 3 pages long and was in their second edition in 2017.  Blogger FAM request o We have accomplished a blogger FAM request from Ms. Claudia Wagner, lebensgefühle.de, she is very much interested in the Everglades and asked for our support with a tour. Travel date would be April. We are awaiting feedback to her preferences on tours to the Everglades. PROJECTS  We have successfully achieved that our landing page on the Visit USA Austria website was updated with new images and texts, we have supported them with. CONSUMER  Brochure fulfillment: 11 in total April 24, 2017 Tourism Staff Reports 11 A-H 27 of 61 HIGHLIGHTS IN APRIL  B2B & B2C NAP newsletter, April 20, 2017  DiaMonde Tournee, April 24-28, 2017  Training FAIRFLIGHT, April 10, 2017  Training Boomerang, April 10, 2017  Training Hotelplan, April 6, 2017  Training FTI, April 6, 2017  Training Knecht Reisen, April 6, 2017  Sales Calls Leipzig, April 10, 2017  America Unlimited Marketing campaign  Infox Mailing B2B Facebook Group  TourConsult Newsletter & Video on website  Usa-reisen.de online campaign MARKET NEWS  Economic Overview Germany Germany Economy Outlook After a good start into the first quarter 2017 the economic performance could expand rapidly. The economic situation in Germany was enlivened in the fourth quarter 2016. The GDP increased 0,4%. The production in the production industry was rapidly expanded in January. The contract situation performs still good even though the industrial incoming orders decreased and the sentimental indicators brighten up. The positive development in the labour market is continuing in 2017 and supports the private consumption. (Source: BMWI)  Tourism Market Overview Germany  Destination USA Still open for business Tourism bosses assure holidaymakers they will face a warm welcome, but New York has cut its visitor forecast by 300,000. Despite record-breaking performances in 2016, some of the USA’s most popular tourist spots are reporting a more mixed outlook this year as the strong dollar and “Trump effect” take their toll. At best, some areas are hoping arrivals will match last year’s healthy showing, but New York has cut its visitor forecast by 300,000 after early flight search data showed declines from some of the city’s main source markets. “Due to the political rhetoric and the travel ban, there is a bit of a challenge in terms of perception,” said NYC & Company senior global communications vice- April 24, 2017 Tourism Staff Reports 11 A-H 28 of 61 president Christopher Heywood. “Words matter and what people are hearing affects their travel decisions.” NYC & Company unveiled an advertising campaign at ITB to “remind the world it is open for business and welcoming visitors.” Another US tourism official, speaking anonymously, put it more forcefully: “I don’t think this disruptive type of politics is sustainable long-term for the world or the USA. It cannot go on for the next four years.” Visit California said the continuing strength of the dollar poses a greater potential barrier to visitors, though it is crafting marketing messages to appear more welcoming. Visit Florida said it is confident of maintaining a strong performance this year. (Source: Fvw, March 10 2017)  German Market trends Flat summer sales in February German travel agents increased sales by a low 1% last month but summer holiday sales were again flat at last year’s level, according to the latest GfK monthly analysis. Bookings remained behind expectations in February, despite optimistic forecasts from tour operators and market researchers at ITB. This followed disappointing figures for January, as well. Travel agents increased sales by 1% in February, GfK’s representative sales analysis covering 1,500 German travel agencies showed. But this was purely generated by late winter bookings which generated a 7% increase last month. Overall sales to date for winter 2016/17 are now 3% behind last year. Bookings for summer 2017 holidays were stable but did not show any growth last month, like in January as well. This is important for tour operators and travel agents alike as January and February are normally the two strongest booking months for summer holidays. The cumulated growth for summer 2017 has now dropped back to 4.5% as of the end of February from 5.6% as of end-January, driven by strong early bookings in November and December. However, since summer bookings were down by 8% at the same time last year, overall summer sales are still running about 3% below the high levels of 2015. In terms of bookings for individual months in the summer 2017 season, June has a very high 23% rise in bookings, mostly due to later spring holidays this year, with May down 9% due to the same effect. July and September are both up by 9% to date, while August is flat at last year’s level. April 24, 2017 Tourism Staff Reports 11 A-H 29 of 61 (Source: Fvw, March 16 2017)  DRV “Germans are booking very early” Germans are booking their summer holidays very early this year after destination switching resulted in capacity bottlenecks in 2016, figures released today showed. The German tourism industry is optimistic about prospects for 2017 as consumers remain in the mood to travel more than last year. Travel agency revenues for summer 2017 are 6% higher as of end-January, according to figures from market researcher GfK. “Many Germans have booked their main holiday even earlier than usual, partly already last November and December,” said Norbert Fiebig, president of the German Travel Association (DRV). “Many customers have concluded from last year’s capacity bottlenecks for popular destinations that they need to book even earlier in order to get their preferred destination and hotels as well as to travel cheaply.” Tour operators and travel agents are benefiting from this trend, he underlined. “We meet the need of Germans for more security. Tour operator holidays score with better protection and strong crisis management. That’s a major added value combined with the personal and individual advice and information from travel agents,” he explained. In 2016, the German outbound travel market grew to total spending of €86 billion for leisure and private trips (of one night or more), according to GfK figures. Advance bookings in Germany accounted for the bulk of this sum, with €59.8 billion. More than half of this spending went on tour operator holidays. However, German tour operators saw their combined revenues drop slightly by 1.9% to €30.2 billion in 2016, according to GfK figures. This was due to the impact of the slump in Turkey bookings which outweighed growth to other destinations. Travel agency revenues declined by 1.3% to €24.5 billion due to lower consumer spending. Presenting the main destination trends of last year, Fiebig declared: “Germans travelled more but differently.” Crises and political developments in countries such as Turkey, Egypt and Tunisia impacted travel flows, with many people switching to alternative destinations such as Spain, Portugal, Greece and Bulgaria instead. April 24, 2017 Tourism Staff Reports 11 A-H 30 of 61 Monthly Report- AVIAREPS Brazil Prepared for: Activity - March 2017 Brazil MARKET INFORMATION • With the dollar stabilized and decreasing in exchange rate value, Brazilian spending abroad reached US $ 1.36 billion in February, according to data from the Central Bank (BC), released on Friday (24). This corresponds to an increase of 61.7% compared to the same period of last year. With this percentage, the accumulated amount this year reached US $ 2.9 billion, an increase of 74.8% compared to 2016. (http://www.mercadoeeventos.com.br/_destaque_/slideshow/gastos-de- brasileiros-no-exterior-tem-alta-de-617-em-fevereiro/ ) • We have been preparing for the three upcoming trade shows, separating material, coordinating events and inviting TOs and TAs. Lunch in Rio is 100% booked. Dinner evet in São Paulo still has some TBCs. • WT schedule of meeting has 22 confirmed meetings so far, with a few TBC to be added next week. • Prepared a schedule of meetings to Ivy Wong in the week of March 27. Full schedule. Also booked transportation for São Paulo and Rio. TRADE Leisure Sales Calls / Meetings Name Market Company Objective and Outcome Follow Up Janaina Orsatti operacao1@monark.tur.br BR Monark - TO Pça. Dom José Gaspar, 134 – 11th floor – São Paulo Quick meeting to request room night numbers and schedule a meeting at WTM. Will prepare the numbers to send to our meeting at WTM. April 24, 2017 Tourism Staff Reports 11 A-H 31 of 61 Jéssica Germano atendimento@embarqueturismo.t ur.br Ribeirão Preto Embarque Turismo – TA Rua Conde Afonso Celso, 788 – Ribeirão Preto – São Paulo/SP – 14025-040 – Phone: 5516 3434.3600 Has sold Naples before. Website and social media links sent. Digital material sent. Ana Elisa Facchinato ana.elisa@ogilvy.com BR Brand USA Av. Pedroso de Moraes, 1553 – 5th floor – Pinheiros - São Paulo/SP Phone: +5511 3039.0132 Define TOs for the FAM. We have defined Abreu, 55 Destinos, MMT, Latitudes and Trend Tours for the May FAM. Marcus Campos Juliana Balancin mcampos@trendoperadora.com.br BR Trend – TO Rua Robert Bosch, 544 – 13th floor - Barra Funda – São Paulo/SP - 01141- 010 Phone: 5511 3123.8555 Provided the team with two training sessions. Juliana pulled all sales numbers from their system. Marcus is preparing the report with all number, and a calendar of trainings to implement as soon as possible. Bárbara Picolo barbara.picolo@flytour.com.br BR Flytour – TO Av. Francisco Matarazzo, 1350 – Torre II – 2nd floor – São Paulo/SP – 05001-100 Phone: 5511 4503.2525 Barbara will prepare a proposal about Feirão Flytour and the sales numbers so far. We have a meeting scheduled at WTM for proposal of presentation and to check the ROI of our Coop. April 24, 2017 Tourism Staff Reports 11 A-H 32 of 61 Rafael Carneiro rcarneiro@trendoperadora.com.br BA Trend – TO Rua Alceu Amoroso de Lima, 470 – Ed. Niemayer – Suite 909 – Caminho das Árvores – Salvador/BA – 41820-770 Phone: 55713016.1500 Proposed participation in a localized sales training in Porto Seguro, Bahia, with Zero cost but the airline ticket. Had to decline the invitation due to our FAM in May. Halyne César halyne@voage.com.br Jundiaí Voage – TA R. Prof. Luiz Rosa, 179 – Centro – Jundiaí/SP – 13201- 820 – Phone: 5511 4521.8800 Has sold Naples before. Website and social media links sent. Digital material sent. Paulo Biondo paulo.biondo@agaxtur.com.br BR Agaxtur – TO Av. Europa, 884 – Jardim Europa - São Paulo/SP – 01449-000 – Phone 5511 3067.0900 Paulo and Aline Curti are preparing a proposal with a calendar of training for Agaxtur main markets that we haven’t trained before. This proposal will be presented at WTM, together with the sales number until the date. Ana Cucci ana.cucci@reedexpo.com.br BR Travel Week – Reed Rua Bela Cintra, 1200 – São Paulo/SP – 01219- 010 – Phone: 5511 3060.5015 Ana presented a project for participation in Travel Week. Not our focus, as this an exclusively luxury trade show, and very expensive. Silze Ferigato silze@sigtur.com.br Vinhed o Sigtur – TA Av. Benedito Storani, 42 – Sobreloja – Centro Did not know the destination. Website and social media links sent. April 24, 2017 Tourism Staff Reports 11 A-H 33 of 61 – Vinhedo/SP – 13280-000 – Phone: 5519 3836.3576 Digital material sent. Alex Bernardes alex@editoravia.com BR Brasilturis – Media Rua Bento Freitas, 178 – Suite 75/76 – Republica – São Paulo/SP – 01220- 000 Phone: 5511 3259.2400 Alex reached out to schedule a meeting at WTM with PB and PC. Meeting pending Brasilturis to suggest the time for scheduling. Claudia Menezes claudia@pegasusbus.com FL Pegasus – Transp. Co. 10747 Rocket Blvd – Orlando, FL – 32824 – Phone: 407 812.8812 We reached out to Claudia to offer them the opportunity of partnering with us in the May FAM with Brand USA and provide transportation for the group. Claudia thanked for the opportunity but they only have buses for around 20 people and up. They can´t partner in this FAM. Ricardo Campos ricardo@tradetours.com.br BR Trade Tours – TO Avenida Ipiranga, 318 - Building B - Suite. 1001 - São Paulo/SP - 01046- 010 – Phone: 5511 3257.-9788 The proposal Trade Tours sent was refused by the destinations. They are now adjusting to a schedule of trainings to be implement as soon as possible. The intention is to present the proposal at WTM. Adriano Aguiar adriano.aguiar@hertz-int.com.br BR Hertz – Car Rental Av. São Luis, 86 – Suite 82 – São Paulo/SP - 01046- 000 We offered Hertz the opportunity to participate with us in the May FAM by providing Hertz accepted to sponsor the FAM with two SUVs. We will hae to cover April 24, 2017 Tourism Staff Reports 11 A-H 34 of 61 Phone: 5511 3524.7514 transportation for the group. only the costs of fuel and toll. Elisa Nunes elisa@totalturismo.tur.br São Vicent e Total – TA Av. Antonio Emerick, 669 – Guassú – São Vicente/SP – 11370-001 – Phone/; 5513 3356.0662 Did not know the destination. Website and social media links sent. Digital material sent. Renata Serrano renata@barbarelaturismo.com.br Vinhed o Barbarela – TA Rua Abismo De Rosas, 156 - Vila Pompeia, Vinhedo/ SP, 13280-000 - Phone: 5519 3826.3440 Did not know the destination. Website and social media links sent. Digital material sent. MICE Sales Calls / Meetings Name Market Company Objective and Outcome Follow Up Training Name of Company Market Number of Staff Trained Training Follow Up Trend BR 79 travel agents in São Paulo Present destination and highlights to all the agents. Trend April 24, 2017 Tourism Staff Reports 11 A-H 35 of 61 Visit Florida Partner Training 1 BR 40 travel agents in SP First event of VF in the market, with partners. The action was done on March 7, and generated a good coverage from the trade media: http://www.mercado eeventos.com.br/_de staque_/slideshow/vi sit-florida-da-inicio-a- acoes-de-2017-com- workshop-em-sao- paulo/ http://www.mercado eeventos.com.br/mul timidia/fotos/veja- fotos-do-workshop- do-visit-florida/ http://www.panrotas. com.br/noticia- turismo/destinos/201 7/03/alem-de- parques-visit-florida- promove-diferentes- April 24, 2017 Tourism Staff Reports 11 A-H 36 of 61 Promotions (Joint Marketing Activities – JMA’s) AVIAREPS is quoting and preparing a list of Co-Op and Trade actions for 2017. We will send this as soon as possible. Tour Operator Name Market Description – Coop Actions Launch/Start Status Ancorado uro BR Only one training and the FAM Tour missing. Packages on website: Final stages. Second training scheduled to May in Ribeirão Preto, SP countryside. Date will be defined soon. FAMTour to take place in August/2017 in a week to be approved by PB and PC, and according to airline availability. New packages will be developed. April 24, 2017 Tourism Staff Reports 11 A-H 37 of 61 Trade Tours BR http://tradetours.com.br/ Proposal is being adjusted for trainings only. Once we get the training calendar we will forward to PC for approval. Shows / Sales Missions / Fam Trips (Media and Trade) / Other Name Market Description Date Status Visit USA SP and Rio Participation in the show with a table top and a 15 minute seminar in both cities. Distribution of 500 collateral kits. From 27 to 30 of March. Finished. Report coming soon. TBN Rio, Minas Gerais, Espírito Santo, São Paulo and Goiás Trade Show took place in Búzios, Rio de Janeiro, where 38 scheduled meetings were held with travel agents only. March 30 to April 2 Finished. Report coming soon. WTM L.A. BR Naples is registered to participate in WTM Latin America, which will take place in São Paulo. April 4-6 Participation confirmed. MEDIA RESULTS Media Meetings Name Publication/Media Market Objective & Meeting Notes Follow Up Ariel Figueroa Coluna de Turismo BR Updates Information exchanged from both parts editor@colunadeturismo.com.br; April 24, 2017 Tourism Staff Reports 11 A-H 38 of 61 Erick Silva Eu em Orlando BR Updates Information exchanged from both parts euemorlando@gmail.com Marcia Santos Brasil Travel News BR Interview Scheduled for WTM marciasantos@brasiltravelnews.com.br; Rodrigo Vieira Panrotas BR Interview Scheduled for WTM rvieira@panrotas.com.br Anderson Masetto Mercado e Eventos BR Interview Scheduled for WTM anderson.masetto@mercadoeeventos.com.br; Ana Paula Garrido Several outlets BR Meeting Scheduled for WTM Rodrigo Cunha Viajar Pelo Mundo BR Meeting Scheduled for WTM Ana Paula Freitas Orlando 4 You BR Visit Visit took place in Mar 25 anapaula@orlando4you.com.br Patricia Chemin Qual Viagem BR Meeting Scheduled for WTM qualviagempress@gmail.com; Roberto Marques Passaporte Brasil BR Meeting Scheduled for WTM robertomarques@passaportebrasil.blog.br; Mari Masgrau Mercado e Eventos BR Updates Information exchanged from both parts mari.masgrau@mercadoeeventos.com.br Larissa Coldibeli Via G BR Updates Information exchanged from both parts Marcio Diniz Viagem Livre BR Updates April 24, 2017 Tourism Staff Reports 11 A-H 39 of 61 viagem@catracalivre.com.br Information exchanged from both parts Marcel Bruzadin Melhores Destinos BR Updates Information exchanged from both parts marcel@melhoresdestinos.com.br Val Campello Miami e Florida BR Updates Information exchanged from both parts miamieflorida@gmail.com DIGITAL RESULTS Mercado e Eventos Roteiro na mão April 24, 2017 Tourism Staff Reports 11 A-H 40 of 61 April 24, 2017 Tourism Staff Reports 11 A-H 41 of 61 Turismo iG April 24, 2017 Tourism Staff Reports 11 A-H 42 of 61 Global Sports Net April 24, 2017 Tourism Staff Reports 11 A-H 43 of 61 April 24, 2017 Tourism Staff Reports 11 A-H 44 of 61 Dicionário do Rio Claro April 24, 2017 Tourism Staff Reports 11 A-H 45 of 61 Conhecendo o mundo April 24, 2017 Tourism Staff Reports 11 A-H 46 of 61 April 24, 2017 Tourism Staff Reports 11 A-H 47 of 61 To Pensando em Viajar April 24, 2017 Tourism Staff Reports 11 A-H 48 of 61 Facebook Group Orlando 4 You (11 posts) April 24, 2017 Tourism Staff Reports 11 A-H 49 of 61 Facebook Page Orlando 4 You- (6 posts) April 24, 2017 Tourism Staff Reports 11 A-H 50 of 61 MEDIA LINKS • Mercado e Eventos http://www.mercadoeeventos.com.br/_destaque_/destinos-destaque/10-praias-da-florida-para-conhecer/ • Roteiro na Mao http://roteironamao.com.br/everglades/#more-1095 • Turismo iG http://turismo.ig.com.br/destinos-internacionais/2017-03-15/naples-estados-unidos.html • Paulo Greca – Eat 4 fun http://paulogreca.com.br/naples-usa/ • Global Sports Net http://www.globalsportsnet.com.br/index.php?q=Naples%20Botanical%20Garden • Diário do Rio Claro http://diariodorioclaro.com.br/2017/03/15/estados-unidos-uma-cidade-chic-e-charmosa-assim-e-naples-50688/ • Conhecendo Todo Mundo http://www.conhecendotodomundo.com.br/dicas/cercados-por-crocodilos-no-everglades/ • Dubbi http://www.dubbi.com.br/blog/everglades-natureza-muito-bem-preservada • To Pensando em Viajar http://www.topensandoemviajar.com/2017/03/14/everglades-perto-de-miami/ April 24, 2017 Tourism Staff Reports 11 A-H 51 of 61 • Facebook Group Orlando 4 You (11 posts) https://www.facebook.com/groups/389146881137898/permalink/1464446643607911/?match=YW5hIHBhdWxhI GZyZWl0YXMsYW5h https://www.facebook.com/groups/389146881137898/permalink/1465130866872822/?match=YW5hIHBhdWxhI GZyZWl0YXM%3D https://www.facebook.com/groups/389146881137898/permalink/1465386060180636/?match=YW5hIHBhdWxhI GZyZWl0YXM%3D https://www.facebook.com/groups/389146881137898/permalink/1465463363506239/?match=YW5hIHBhdWxhI GZyZWl0YXM%3D https://www.facebook.com/groups/389146881137898/permalink/1465504466835462/?match=YW5hIHBhdWxhI GZyZWl0YXM%3D https://www.facebook.com/groups/389146881137898/permalink/1465568010162441/?match=YW5hIHBhdWxhI GZyZWl0YXM%3D https://www.facebook.com/groups/389146881137898/permalink/1466196270099615/?match=YW5hIHBhdWxhI GZyZWl0YXM%3D https://www.facebook.com/groups/389146881137898/permalink/1466281860091056/?match=YW5hIHBhdWxhI GZyZWl0YXM%3D https://www.facebook.com/groups/389146881137898/permalink/1466281860091056/?match=YW5hIHBhdWxhI GZyZWl0YXM%3D https://www.facebook.com/groups/389146881137898/permalink/1466312283421347/?match=YW5hIHBhdWxhI GZyZWl0YXM%3D https://www.facebook.com/photo.php?fbid=10155182083299204&set=gm.1466350360084206&type=3&match= YW5hIHBhdWxhIGZyZWl0YXM%3D • Facebook Page Orlando 4 You (6 posts) https://www.facebook.com/orlando4you/videos/537767866346829/ https://www.facebook.com/orlando4you/photos/a.214480912008861.1073741826.214478918675727/53778923 6344692/?type=3&theater https://www.facebook.com/orlando4you/photos/a.214480912008861.1073741826.214478918675727/53757058 9699890/?type=3&theater https://www.facebook.com/orlando4you/photos/a.214480912008861.1073741826.214478918675727/53757058 9699890/?type=3&theater https://www.facebook.com/orlando4you/photos/a.214480912008861.1073741826.214478918675727/53703594 6420021/?type=3&theater https://www.facebook.com/orlando4you/videos/535940319862917/ April 24, 2017 Tourism Staff Reports 11 A-H 52 of 61 MEDIA VALUE MEDIA SUBJECT PUBL. DATE MEDIA VALUE CIRCULATION Mercado e Eventos 10 beaches to discover in Florida 3/14 USD 2.300,00 470.877 Roteiro na Mao Everglades 3/27 USD 620,00 4.000 Turismo iG Meet Naples, the happiest and healthiest city in the United States 3/15 USD 46.870,00 30.000.000 Paulo Greca - eat4fun Naples (USA) 3/27 USD 400,00 3.600 Global Sports Net Naples Botanic Garden March USD 970,00 12.500 Diário do Rio Claro United States: a fancy and charming city: that is Naples 3/15 TBC TBC Conhecendo Todo Mundo Surrounded by crocodiles in the Everglades 3/10 USD 640,00 7.100 Dubbi Everglades, a very well preserved nature 3/10 USD 2.000,00 30.000 Orlando 4 You Group 11 posts March USD 2.200,00 22.509 Orlando 4 You Page 6 posts March USD 1.200,00 28.178 To Pensando em Viajar Everglades and Everglades National Park 3/14 TBC TBC Total USD 57.200,00 30.578.764 SOCIAL MEDIA Facebook Paradise Coast Facebook address is www.facebook.com/paradisecoastbr We achieved a significant rate of engagement and have now over 16,413 likes on the page. Promoting watersports April 24, 2017 Tourism Staff Reports 11 A-H 53 of 61 Post with video Post shared form media partner Instagram Video post April 24, 2017 Tourism Staff Reports 11 A-H 54 of 61 Prospect work for April • Development of training schedule for the upcoming months • Training with Visit Florida partners in May • Regular sales calls and visits • Participation in WTM Latin America, and report on the trade show • Report on TBN and Visit USA • Definition of FAM participants (names) and final schedule. • At least 1 press release for the media • At least 10 media calls/meetings • Evolve with the Media FAM for June (TBC) • Follow-up with new media connections from WTM • Evaluate new opportunities for digital media April 24, 2017 Tourism Staff Reports 11 A-H 55 of 61 VISITOR SERVICES REPORT- Lori Lou Waddell March 2017 Visitor Profiles Month Big Cypress Oasis Everglades Immokalee Marco Island Naples YTD Total Year 2015 52,473 107,564 85,941 1,103 6,810 20,419 274,310 Year 2016 65,051 104,162 67,403 1,252 6,321 6,992 251,180 Jan 2017 6,866 11,624 6,840 148 829 1,072 27,379 Feb 2017 8,092 14,656 8,993 80 1,019 1,031 33,871 Mar 2017 7,473 13,196 9,533 350 720 617 31,889 Apr 2017 May 2017 Jun 2017 Jul 2017 Aug 2017 Sept 2017 Oct 2017 Nov 2017 Dec 2017 Total YTD April 24, 2017 Tourism Staff Reports 11 A-H 56 of 61 Naples and Marco Island International Visitor Information Center Visitor Origins April 24, 2017 Tourism Staff Reports 11 A-H 57 of 61 Naples and Marco Island Domestic Visitor Information Center Visitor Origins April 24, 2017 Tourism Staff Reports 11 A-H 58 of 61 Naples Visitor Information Center April 24, 2017 Tourism Staff Reports 11 A-H 59 of 61 April 24, 2017 Tourism Staff Reports 11 A-H 60 of 61 Naples Visitor Information Center Activities for the Period • Respond to all emails regarding tourism in Collier County coming to Chamber of Commerce • Respond to requests for Visitor and Relocation packets • Update Visitor Counts for Collier County Visitor Information Centers • Update Statistics for Naples Visitor Information Center • Request all materials below par levels for Visitor Information Center from attractions, hotels, restaurants • Manage VIC Vol Schedule • Manage/update/email Calendar of Events for Tourism partners • Manage daily operation of Visitor Information Center • Manage all requests for Visitor and Relocation materials • Volunteer at Sports Council Information Tent at Southern Tropics Pickleball Tournament • Attend UF IFAS Behind-the-Scenes Tour of Collier County Agriculture Operations to include a major tomato operation, a citrus grove, a nursery and a local fishery. Stop at Rookery Bay National Estuarine Research Reserve • UF/IFAS Tour Research Center • Attend CVB Round Table • Skype meeting with architects regarding interior of Rail Car at Train Depot Museum • RSVP for attendance to Concierge Association meeting at Naples Zoo • Prepare powerpoint presentation for GNCC Board Meeting about rail car progress Distribution • 30 Naples on the Gulf, Downtown Guide, Paradise Coast, Naples Passport for destination wedding • 60 Paradise Coast to LaPlaya concierge • Paradise Coast thumb drive for association meeting • 60 Paradise Coast Visitor Guides/60 Visitor Maps to Walker’s Hideaway Marina, Marco Island • Individual requests to Paradise Coast mailing center for European requests for information • 60 Naples on the Gulf, Downtown Guide to ASH for veterinary conference • 100 Paradise Coast Visitor Maps & 60 Visitor Guides to 3rd Avenue Concierge Attendance • Chamber of Commerce monthly events • TDC Meeting • BCC Meeting • Sports Council Board Meeting • Sports Council General Member meeting • Concierge Meeting at Naples Zoo • CVB Sales Lunch Meeting- Chokoloskee • Meet owner of Wild Heart Eco-Tours • Town Hall Meeting hosted by Penny Taylor April 24, 2017 Tourism Staff Reports 11 A-H 61 of 61 3/10/2017 - 4/10/2017 Naples Marco Island Everglades CVB Sales Report Event Type:All Sales Rep:Debi DeBenedetto Contracted Rooms Attend Peak Rooms Requested Rooms Account Name Event Start Event End Economic Impact Est Actual Event Type ScopeEvent Name SourceMarket Type New/RepeatCurrent Status Status:ALL FUTURE DEFINITE Advantage Destination & Meeting Services 2/19/2019 2/19/2019 0 600 600$0.00 0Site VisitSit Visit Site Global $0.00NewPlanning Advisors Asset Management 3/27/2018 3/29/2018 0 80 240$181,806.83 0RFP RcvdPartner Meeting 2018 Financial Website $0.00NewBooked Business American Bar Association 1/16/2019 1/21/2019 0 95 335$236,518.69 0RFP Rcvd2019 ABA Business Law Section Midwinter Leadership Meeting Corporate Repeat Planner $0.00NewBooked Business American Bar Association 5/9/2017 5/14/2017 0 164 404$299,328.52 0RFP RcvdFSLC Spring Meeting Corporate Cvent $0.00RepeatBooked Business American Express / L. Brown 4/26/2017 5/1/2017 0 60 240$175,088.42 0RFP RcvdCME4Life Heart of Cardiology Medical/Pharmaceutical Cvent-Debi Knows $0.00NewBooked Business American Express Meetings & Events / T. Nunn 6/6/2017 6/10/2017 0 14 60$39,734.69 0RFP RcvdExecutive Committee COE Corporate Cvent-Debi Knows $0.00NewBooked Business AmeriQuest Business Services 11/13/2018 11/15/2018 95 95 195$82,053.80 0RFP Rcvd2018 Nationalease Sales Meeting Networking $0.00NewBooked Business Association for High Technology Distribution 10/2/2017 10/7/2017 0 230 719$566,992.42 0RFP Rcvd2017 AHTD Spring/Fall Meeting Corporate $0.00NewAlternate Location Selected Booked Business ConferenceDirect / C. Davis 2/8/2018 2/11/2018 0 80 240$179,749.86 0RFP RcvdSabert 2018 National Sales Meeting Corporate Cvent-Debi Knows $0.00NewBooked Business ConferenceDirect / C. Hendrick 4/26/2017 4/30/2017 0 60 225$200,738.68 0RFP RcvdAssociation of Food Industries 2017 Annual Convention Association-Meetings, Conventions Cvent $0.00NewBooked Business Printed: 4/10/2017 Page: 1 of 28Copyright ©2015 iDSS. All Rights Reserved. - April 24, 2017 Detailed Staff Reports 12 1 of 58 Sales Rep:Debi DeBenedetto Contracted Rooms Attend Peak Rooms Requested Rooms Account Name Event Start Event End Economic Impact Est Actual Event Type ScopeEvent Name SourceMarket Type New/RepeatCurrent Status Status:ALL FUTURE DEFINITE ConferenceDirect / C. Rehak 1/22/2018 1/24/2018 0 23 66$43,999.97 0RFP RcvdElkay - 2018 Jan. Board Meeting Cvent-Debi Knows $0.00NewBooked Business ConferenceDirect / C. Tucker 9/22/2018 9/30/2018 0 190 931$732,515.06 0RFP Rcvd2018 APA Annual Conference Corporate GTM $0.00NewBooked Business ConferenceDirect / M. Klinkradt 11/14/2017 11/18/2017 0 80 245$110,420.52 0RFP RcvdNCSL 2017 Fiscal Leaders Meeting and SALT Task Force Cvent-Debi Knows $0.00RepeatBooked Business ConferenceDirect / S. Gates 1/6/2018 1/14/2018 0 100 468$325,360.00 0RFP RcvdAmphenol Advanced Sensors Corporate Cvent-Debi Knows $0.00NewBooked Business Council on Occupational Education 6/7/2017 6/10/2017 0 12 40$31,783.19 0RFP RcvdCommission Executive Comm. Mtg Encounter $0.00NewBooked Business Global Cynergies, LLC 10/1/2018 10/5/2018 0 100 389$298,073.31 0RFP RcvdFraternal Order of Police FL State Lodge Association-Meetings, Conventions Cvent-Debi Knows $0.00NewBooked Business Groups360 4/20/2017 4/21/2017 0 17 27$23,700.18 0RFP RcvdSpring Foundation Trustees Meeting Corporate Cvent-Debi Knows $0.00NewBooked Business HelmsBriscoe 4/20/2018 4/24/2018 0 22 78$65,987.10 0RFP RcvdFIDA Annual Meeting 2018 Association-Meetings, Conventions Cvent $0.00NewBooked Business HelmsBriscoe / A. Milrad 6/7/2018 6/14/2018 0 175 575$0.00 0RFP RcvdFlorida Attractions Association 2018 Annual Conference Corporate Cvent-Debi Knows $0.00NewBooked Business HelmsBriscoe / C. Wright 4/25/2017 4/29/2017 0 250 810$723,770.55 0RFP RcvdGoddard Systems Directors Conference Corporate Cvent-Debi Knows $0.00NewBooked Business HelmsBriscoe / D. Brownlee 11/25/2018 12/1/2018 0 220 730$631,014.39 0RFP RcvdEDPA - 2018 Annual Access Event Exhibit Designers & Producers Association Association-Meetings, Conventions Repeat Planner $0.00NewBooked Business Helmsbriscoe / G. Arisso 8/7/2019 8/10/2019 0 405 1,215$920,990.17 0RFP RcvdHelmsBriscoe / FTBA Corporate Cvent-Debi Knows $0.00NewBooked Business Printed: 4/10/2017 Page: 2 of 28Copyright ©2015 iDSS. All Rights Reserved. - April 24, 2017 Detailed Staff Reports 12 2 of 58 Sales Rep:Debi DeBenedetto Contracted Rooms Attend Peak Rooms Requested Rooms Account Name Event Start Event End Economic Impact Est Actual Event Type ScopeEvent Name SourceMarket Type New/RepeatCurrent Status Status:ALL FUTURE DEFINITE HelmsBriscoe / J Watson 4/17/2018 4/21/2018 0 25 77$68,675.73 0RFP RcvdARP Lead Team Corporate Cvent $0.00NewBooked Business HelmsBriscoe / K. Parker 4/19/2017 4/23/2017 0 100 450$387,207.01 0RFP RcvdTangle U National Conference 2017 Corporate Cvent-Debi Knows $0.00NewBooked Business Helmsbriscoe / N. Nicholas 9/17/2017 9/19/2017 0 47 71$52,819.72 0RFP RcvdSonus Connect Corporate Cvent-Debi Knows $0.00NewBooked Business HelmsBriscoe / R. Bucher 5/3/2019 5/8/2019 0 245 852$528,381.43 0RFP RcvdPlastics Pipe Institute 2019 Corporate Cvent-Debi Knows $0.00NewBooked Business HelmsBriscoe / T. Baker 1/31/2018 2/2/2018 0 15 35$24,593.79 0RFP Rcvd2018 ESICA Corporate Cvent $0.00RepeatBooked Business HelmsBriscoe / T. Davis 2/10/2018 2/15/2018 0 64 232$119,551.44 0RFP Rcvd2018 University of Illinois Foundation Winter Retreat Education 2010 HelmsBriscoe planners $0.00RepeatBooked Business HPN / S. Weiner 4/28/2018 5/4/2018 0 100 375$353,764.08 0RFP RcvdAnnual Meeting # 38949 Corporate Networking $0.00NewBooked Business IMN Solutions 1/8/2019 1/19/2019 0 500 2,395$2,454,993.40 0RFP Rcvd2019 NAPA Annual Meeting Association-Meetings, Conventions Cvent $0.00NewBooked Business IMN Solutions 4/6/2018 4/13/2018 0 115 450$325,251.87 0RFP Rcvd2018 IFEBP Investments Institute Association-Meetings, Conventions Cvent-Debi Knows $0.00NewBooked Business Jurox, Inc.4/26/2017 4/30/2017 0 14 58$24,315.87 0RFP RcvdJurox Veterinary Advisory Council Spring 2017 meeting Corporate Website $0.00NewBooked Business JW Marriott Marco Island Beach Resort 11/5/2017 11/13/2017 0 134 622$169,450.57 0Rfp enhancementNYS Auto Dealers Assn Corporate $0.00 Booked JW Marriott Marco Island Beach Resort 8/8/2019 8/11/2019 0 304 1,216$537,218.24 0Rfp enhancementFlorida Transportation Builders Assn 2019 Association-Meetings, Conventions Cvent-Debi Knows $0.00NewBooked Printed: 4/10/2017 Page: 3 of 28Copyright ©2015 iDSS. All Rights Reserved. - April 24, 2017 Detailed Staff Reports 12 3 of 58 Sales Rep:Debi DeBenedetto Contracted Rooms Attend Peak Rooms Requested Rooms Account Name Event Start Event End Economic Impact Est Actual Event Type ScopeEvent Name SourceMarket Type New/RepeatCurrent Status Status:ALL FUTURE DEFINITE JW Marriott Marco Island Beach Resort 1/24/2018 1/28/2018 0 391 1,955$980,092.55 0Rfp enhancement2018 Compass National SAM $0.00RepeatBooked JW Marriott Marco Island Beach Resort 6/30/2018 7/5/2018 0 355 2,124$1,004,099.67 0Rfp enhancementTom James Sales Int 2018 Corporate $0.00RepeatBooked Kansas City Metropolitan Bar Association 9/13/2017 9/16/2017 0 63 194$94,809.36 0RFP Rcvd2017 COMBA Corporate ABA $0.00RepeatBooked Business Lennox Industries 5/2/2018 5/6/2018 0 43 135$95,387.36 0RFP Rcvd2018 Dave Lennox Awards (DLA) Corporate Networking $0.00NewBooked Business Meeting Expectaions, Inc 4/26/2017 4/29/2017 0 25 100$64,753.33 0RFP RcvdOPDA 2017 Spring Conference Corporate Cvent $0.00NewBooked Business Naples Beach Hotel & Golf Club 2/12/2018 2/17/2018 0 41 210$127,402.37 0Rfp enhancementCIPP Corp-2018 Meeting Corporate $0.00NewBooked Naples Grande Beach Resort 6/4/2017 6/6/2017 0 250 550$435,211.17 0Rfp enhancementDBMA Corporate $0.00NewBooked Naples Grande Beach Resort 5/5/2018 5/11/2018 0 36 252$39,515.24 0Rfp enhancementWSTDA 2018 $0.00NewBooked Naples Grande Beach Resort 10/22/2017 10/26/2017 0 300 1,500$674,761.17 0Rfp enhancementSIRVA 2 Annual Convention $0.00NewBooked Naples Grande Beach Resort 7/28/2017 8/7/2017 0 95 1,010$403,102.50 0Rfp enhancementKappa Psi Pharma 2017 $0.00NewBooked Naples Grande Beach Resort 5/20/2017 5/27/2017 0 325 1,485$716,034.48 0Rfp enhancementFlorida College of Advanced Judicial Studies Education IPEC $0.00NewBooked Naples Grande Beach Resort 4/28/2017 5/3/2017 0 110 660$521,947.99 0Rfp enhancementFood Automation 2017 Corporate $0.00NewBooked Printed: 4/10/2017 Page: 4 of 28Copyright ©2015 iDSS. All Rights Reserved. - April 24, 2017 Detailed Staff Reports 12 4 of 58 Sales Rep:Debi DeBenedetto Contracted Rooms Attend Peak Rooms Requested Rooms Account Name Event Start Event End Economic Impact Est Actual Event Type ScopeEvent Name SourceMarket Type New/RepeatCurrent Status Status:ALL FUTURE DEFINITE Naples Grande Beach Resort 6/26/2017 7/2/2017 0 200 1,395$683,334.94 0Rfp enhancementUndersea Hyperbaric Medical Society-Annual Scientific Meeting Medical/Pharmaceutical $0.00NewBooked Naples Grande Beach Resort 11/8/2017 11/11/2017 0 2,900 945$362,764.69 0Rfp enhancementNORA Assn of Responsible Recyclers $0.00NewBooked Quality Conferences 4/15/2017 4/22/2017 0 300 820$441,235.34 0RFP RcvdSIRVA 2017 University & Supplier Summit IPEC $0.00RepeatBooked Business Site Search, Incorporated 8/24/2018 8/25/2018 0 29 29$12,320.27 0RFP RcvdFlorida Dental Assn Successful Meetings =SMU $0.00RepeatBooked Business Site Selection Solutions Inc 4/12/2019 4/18/2019 0 145 620$420,557.02 0RFP RcvdNAEC 2019 Corporate $0.00NewBooked Business The Kellen Company 10/2/2017 10/4/2017 0 50 125$82,413.26 0RFP RcvdBHMA 2017 Fall Meeting Association-Meetings, Conventions Cvent-Debi Knows $0.00RepeatBooked Business The Kellen Company 3/2/2018 3/6/2018 0 103 377$294,758.69 0RFP RcvdNPA 2018 AM Corporate Cvent-Debi Knows $0.00NewBooked Business The Ritz-Carlton Golf Resort, Naples 10/8/2018 10/13/2018 0 66 396$121,498.00 0Rfp enhancementFraternal order of Police $0.00 Booked The Ritz-Carlton, Naples 5/3/2018 5/6/2018 300 200 600$368,466.65 0RFP RcvdMassachusetts Bankers Association 2018 Financial $0.00NewBooked Business The Ritz-Carlton, Naples 6/25/2017 6/30/2017 0 200 1,000$416,929.47 0Rfp enhancementMcDonald's Hispanic owner Operators Assn 2017 Corporate $0.00 Booked The Ritz-Carlton, Naples 8/9/2017 8/12/2017 0 55 215$73,818.29 0Rfp enhancementFlorida Press Assn $0.00 Booked Tritone Jazz Fantasy Company 2/11/2018 2/17/2018 0 45 304$117,359.30 0RFP RcvdTri Tone Jazz Naples/Marco Leisure $0.00 Booked Business Printed: 4/10/2017 Page: 5 of 28Copyright ©2015 iDSS. All Rights Reserved. - April 24, 2017 Detailed Staff Reports 12 5 of 58 Sales Rep:Debi DeBenedetto Contracted Rooms Attend Peak Rooms Requested Rooms Account Name Event Start Event End Economic Impact Est Actual Event Type ScopeEvent Name SourceMarket Type New/RepeatCurrent Status Status:ALL FUTURE DEFINITE USANA 7/27/2017 7/30/2017 60 30 90$55,889.67 0RFP RcvdUSANA Growth Circle 2017 Corporate Website $0.00NewBooked Business Verto Solutions 4/12/2018 4/18/2018 0 245 915$673,690.50 0RFP Rcvd2018 ASTA Annual Meetings & Exhibits Corporate Cvent $0.00NewBooked Business 455 11,337 33,67160$20,198,002.78 0Event Count: $0.00 Status:CURRENT CONTRACTED ConferenceDirect / D. Borak 1/13/2015 1/15/2015 0 13 39$29,867.46 0CVB SponsoredSAHEC 2015 Conference Direct $0.00Newevent Booked definite Exceptional Site Selections 8/16/2016 8/17/2016 0 105 210$134,908.11 0CVB SponsoredXSITE 2016 Corporate Networking $0.00Newevent Booked definite JW Marriott Marco Island Beach Resort 5/15/2016 5/19/2016 0 150 470$0.00 0CVB SponsoredGTMC 2016 Association-Meetings, Conventions $0.00Newevent Booked definite JW Marriott Marco Island Beach Resort 4/8/2016 4/10/2016 0 16 48$33,073.86 0CVB SponsoredConference Direct Team Landers Retreat 2016 Corporate $0.00Newevent Booked definite JW Marriott Marco Island Beach Resort 9/9/2013 9/12/2013 0 0 0$0.00 0CVB SponsoredHPN Annual $0.00 event Booked definite Naples Grande Beach Resort 5/21/2013 5/28/2013 0 94 752$150,755.00 0CVB SponsoredNational Assoc. Advancement of Colored people RFP Enhancement $0.00Newevent Booked definite Naples Grande Beach Resort 3/9/2013 3/14/2013 0 157 942$333,198.00 0CVB SponsoredTruck Renting & Leasing Assoc RFP Enhancement $0.00Newevent Booked definite Naples Grande Beach Resort 3/4/2013 3/7/2013 0 57 228$80,000.00 0CVB SponsoredChr. Hansen RFP Enhancement $0.00Newevent Booked definite Printed: 4/10/2017 Page: 6 of 28Copyright ©2015 iDSS. All Rights Reserved. - April 24, 2017 Detailed Staff Reports 12 6 of 58 Sales Rep:Debi DeBenedetto Contracted Rooms Attend Peak Rooms Requested Rooms Account Name Event Start Event End Economic Impact Est Actual Event Type ScopeEvent Name SourceMarket Type New/RepeatCurrent Status Status:CURRENT CONTRACTED Naples Grande Beach Resort 1/8/2018 1/10/2018 0 150 450$172,490.91 0CVB SponsoredASAE CEO Symposium $0.00Newevent Booked definite 0 742 3,1399$934,293.34 0Event Count: $0.00 Status:CURRENT DEFINITE Bascom Palmer Eye Institute/University of Miami 3/31/2017 4/1/2017 0 35 70$30,929.87 0RFP RcvdDiabetic Retinopathy 2017 Medical/Pharmaceutical Website $0.00NewBooked Business ConferenceDirect / K. Clunn 3/16/2017 3/18/2017 0 15 33$25,706.68 0RFP RcvdPhi Kappa Tau National Council Spring Board Meeting Corporate Cvent $0.00NewBooked Business HelmsBriscoe / D. Billitteri 3/15/2017 3/18/2017 0 6 17$13,038.23 0RFP RcvdMacGregor Assoc EO Retreat Corporate Successful Meetings =SMU $0.00NewBooked Business LaPlaya Beach & Golf Resort 3/15/2017 3/19/2017 0 32 120$82,480.53 0Rfp enhancementPiedmont Society of Colon and Rectal Surgeons Medical/Pharmaceutical $0.00NewBooked Meetings Info MIM 4/2/2017 4/10/2017 0 220 1,010$851,106.25 0RFP RcvdABM Principal & All Star Event Corporate Repeat Planner $0.00NewBooked Business Naples Grande Beach Resort 4/2/2017 4/10/2017 0 110 946$738,178.35 0Rfp enhancementABM Franchising Group LLC Corporate $0.00NewBooked Resort Meetings Consortium 3/12/2017 3/15/2017 0 80 250$178,814.50 0RFP RcvdRCN Telecom Services 2017 Employee Recognition Program Corporate Cvent $0.00NewBooked Business W2i Group & Incentive Travel & Conference Management 3/29/2017 4/2/2017 0 25 100$73,483.07 0RFP RcvdSecurus Tech incentive Site Global $0.00NewBooked Business 0 523 2,5468$1,993,737.48 0Event Count: $0.00 Status:CURRENT TENTATIVE Printed: 4/10/2017 Page: 7 of 28Copyright ©2015 iDSS. All Rights Reserved. - April 24, 2017 Detailed Staff Reports 12 7 of 58 Sales Rep:Debi DeBenedetto Contracted Rooms Attend Peak Rooms Requested Rooms Account Name Event Start Event End Economic Impact Est Actual Event Type ScopeEvent Name SourceMarket Type New/RepeatCurrent Status Status:CURRENT TENTATIVE 48 Hours at Sebring PCA 6/2/2017 6/4/2017 0 30 90$45,275.08 0RFP Rcvd48 Hours of Sebring PCA Club Race Corporate Networking $0.00NewRFP Pending A. Levan, Inc. Resort Choices 5/15/2018 5/21/2018 0 120 499$342,715.60 0RFP RcvdCrump Life Circle of Excellence 2018 Corporate Cvent $0.00NewRFP Pending Academic and Business Research Institute 3/29/2017 4/1/2017 0 20 80$29,245.81 0RFP Rcvd2017 AABRI Spring meeting Education Luxury Meeting Showcase $0.00NewRFP Pending Actega 2/19/2018 2/22/2018 0 70 280$172,396.97 0RFP Rcvd ACTEGA North America, Inc.Corporate Destination Showcase - DC $0.00NewRFP Pending American Academy of Otolarngic Allergy Foundation 2/7/2018 2/11/2018 0 202 644$399,876.09 0RFP RcvdAAOA Annual Scientific Meeting and Fellow Exam 2018 Medical/Pharmaceutical $0.00NewRFP Pending American Association of Oral and Maxillofacial Surgeons 5/31/2018 6/4/2018 0 27 100$44,795.64 0RFP Rcvd2018 Off-site Board of Trustees Meeting Website $0.00NewRFP Pending American Coal Council 3/3/2018 3/8/2018 130 120 313$150,239.60 0RFP Rcvd2018 Spring Coal Forum Corporate Repeat Planner $0.00 RFP Pending American Express / M. Jones 1/1/2017 1/7/2017 0 20 70$48,157.34 0RFP RcvdAW 2017 Retreat Corporate Cvent $0.00NewRFP Pending ASME 10/17/2017 10/21/2017 0 15 19$25,428.01 0RFP RcvdB20 Standards Committee Meeting Corporate Repeat Planner $0.00NewRFP Pending Barbara Ann Solutions 5/6/2018 5/11/2018 0 175 595$314,071.62 0RFP RcvdFlorida Council Against Sexual Violence (FCASV) 2018 Training Summit Association-Meetings, Conventions Website $0.00NewRFP Pending Blank Rome LLP 4/7/2017 4/9/2017 0 380 840$653,800.12 0RFP RcvdBlank Rome LLP - 2017 Partner Retreat Corporate Smart Meetings $0.00NewRFP Pending ConferenceDirect / B. Chisolm 3/4/2018 3/10/2018 0 598 1,995$1,700,211.72 0RFP Rcvd2018 BE Women of Power Summit Corporate Cvent $0.00NewRFP Pending Printed: 4/10/2017 Page: 8 of 28Copyright ©2015 iDSS. All Rights Reserved. - April 24, 2017 Detailed Staff Reports 12 8 of 58 Sales Rep:Debi DeBenedetto Contracted Rooms Attend Peak Rooms Requested Rooms Account Name Event Start Event End Economic Impact Est Actual Event Type ScopeEvent Name SourceMarket Type New/RepeatCurrent Status Status:CURRENT TENTATIVE ConferenceDirect / M. Garcia 11/5/2019 11/10/2019 0 250 695$501,436.83 0RFP RcvdFCA Winter 2019 Convention & Expo Association-Meetings, Conventions Cvent-Debi Knows $0.00NewRFP Pending ConferenceDirect / M. Garcia 11/3/2020 11/8/2020 0 250 695$509,659.61 0RFP RcvdFCA Winter 2020 Convention & Expo Association-Meetings, Conventions Cvent-Debi Knows $0.00NewRFP Pending ConferenceDirect / M. Klinkradt 1/22/2018 1/27/2018 0 35 143$68,526.15 0RFP RcvdCECO Concrete Construction 2018 Managers Meeting Corporate Cvent-Debi Knows $0.00RepeatRFP Pending ConferenceDirect / M. Klinkradt 2/20/2018 2/24/2018 0 44 128$84,412.80 0RFP Rcvd2018 CECO Concrete Construction Superintendent Meeting Corporate Cvent-Debi Knows $0.00RepeatRFP Pending ConferenceDirect / R. McKenna 10/31/2020 11/7/2020 0 198 864$705,686.39 0RFP RcvdISE Annual Stockholders Meeting 2020 Association-Meetings, Conventions Cvent $0.00NewRFP Pending Council on Occupational Education 2/16/2018 2/18/2018 0 28 72$78,233.15 0RFP RcvdWinter Commission Meeting-Feb. Encounter $0.00NewRFP Pending Council on Occupational Education 6/6/2018 6/9/2018 0 12 42$31,783.19 0RFP Rcvd2018 Commission Executive Comm. Mtg Encounter $0.00NewRFP Pending Debi's Itineraries 6/16/2017 6/19/2017 9 9 22$0.00 0CVB SponsoredIBTM Fam to Paradise Coast - Marco Island/Naples Fam CVB hosted $0.00NewEvent Pending Debi's Itineraries 6/14/2015 6/16/2015 0 20 60$0.00 0CVB SponsoredCollaborate in Paradise Fam Medical/Pharmaceutical Collaborate $0.00NewEvent Pending Delores Balogun 2/14/2018 2/18/2018 0 100 320$237,700.28 0RFP RcvdBreakthrough Urban Ministries Donor Cultivation Event SMERF Website $0.00NewRFP Pending Detroit Chapter of the National Association of Guardsman 10/4/2018 10/7/2018 0 300 1,200$863,300.74 0RFP RcvdSocial Meeting Association-Meetings, Conventions Website $0.00NewRFP Pending Diversity Communications Associates 3/15/2018 3/16/2018 0 75 150$97,546.93 0RFP RcvdInternational Christian Education Auxiliary SMERF IPEC $0.00 RFP Pending Printed: 4/10/2017 Page: 9 of 28Copyright ©2015 iDSS. All Rights Reserved. - April 24, 2017 Detailed Staff Reports 12 9 of 58 Sales Rep:Debi DeBenedetto Contracted Rooms Attend Peak Rooms Requested Rooms Account Name Event Start Event End Economic Impact Est Actual Event Type ScopeEvent Name SourceMarket Type New/RepeatCurrent Status Status:CURRENT TENTATIVE Diversity Communications Associates 3/20/2019 3/22/2019 0 120 300$201,806.67 0RFP RcvdSpring Executive Board Meeting SMERF IPEC $0.00NewRFP Pending Economics Magazine 7/4/2017 7/13/2017 0 120 510$217,891.88 0RFP Rcvd2017 Tb Retail Meeting Corporate Repeat Planner $0.00RepeatRFP Pending Eppendorf North America 1/26/2018 1/31/2018 0 181 757$436,221.91 0RFP Rcvd Local2018 Eppendorf North America Sales Meeting Corporate Networking $0.00NewRFP Pending Event Travel Management 2/8/2018 2/10/2018 0 12 36$23,300.25 0RFP RcvdAccess National Mortgage Incentive 2018 Incentive Cvent $0.00NewRFP Pending Executive Group Travel Inc 3/1/2017 3/5/2017 0 45 137$104,108.36 0RFP RcvdApplause – Sales Incentive Meeting 2017 Incentive Live $0.00 RFP Pending Experient / T. Hellman 10/10/2018 10/13/2018 0 24 49$26,397.10 0RFP Rcvd2018 American Butter Institute Board Meeting Association-Meetings, Conventions Cvent $0.00NewRFP Pending Fiat Chrysler Automobiles 3/9/2018 3/15/2018 0 125 700$629,811.51 0RFP RcvdBMA Incentive Trip Corporate Helmsbriscoe Wellness $0.00NewRFP Pending Florida A&M University 6/1/2017 6/4/2017 0 50 133$39,409.69 0RFP RcvdSocietas Docta, Inc. Annual Conference Networking $0.00NewRFP Pending Florida American Society of Landscape Architects 6/6/2018 6/10/2018 0 250 715$387,681.70 0RFP RcvdASLA 2018 Conference & Expo Association-Meetings, Conventions Networking $0.00NewRFP Pending Florida Associastion of Housing and Redevelopement Officials 5/3/2017 5/5/2017 0 25 55$33,570.07 0RFP Rcvd2017 Executive Directors Forum Corporate Networking $0.00NewRFP Pending Florida Association of Museums Foundation 9/16/2017 9/20/2017 0 100 310$131,090.01 0RFP RcvdFlorida Association of Museums Foundation $0.00NewRFP Pending Florida Association of Speech-Language Pathologists & Audiologists 7/24/2018 7/29/2018 0 200 610$460,378.52 0RFP RcvdFLASHA Annual Convention 2018 Association-Meetings, Conventions Networking $0.00NewRFP Pending Printed: 4/10/2017 Page: 10 of 28Copyright ©2015 iDSS. All Rights Reserved. - April 24, 2017 Detailed Staff Reports 12 10 of 58 Sales Rep:Debi DeBenedetto Contracted Rooms Attend Peak Rooms Requested Rooms Account Name Event Start Event End Economic Impact Est Actual Event Type ScopeEvent Name SourceMarket Type New/RepeatCurrent Status Status:CURRENT TENTATIVE Florida Association of Speech-Language Pathologists & Audiologists 7/21/2020 7/26/2020 0 200 610$460,378.52 0RFP RcvdFLASHA Annual Convention 2020 Association-Meetings, Conventions Networking $0.00NewRFP Pending Florida Behavioral Health Association 5/6/2018 5/8/2018 0 40 75$50,954.10 0RFP RcvdFBHA Board of Directors Retreat Association-Meetings, Conventions Connect $0.00NewRFP Pending Florida Literacy Coalition 5/1/2018 5/4/2018 0 180 475$293,335.35 0RFP Rcvd33rd Annual Florida Literacy Conference Association-Meetings, Conventions IMEX $0.00NewRFP Pending Gay Days Inc.5/29/2018 6/4/2018 0 1,000 3,500$1,967,587.64 0RFP RcvdGay Days 2018 Association-Meetings, Conventions Connect $0.00NewRFP Pending Great American Custom Insurance Services 9/8/2019 9/11/2019 0 46 46$68,307.10 0RFP RcvdGreat American Customs Insurance Director's and Officers Meeting 2019 Corporate Incentive Live $0.00NewRFP Pending Great American Custom Insurance Services 10/1/2018 10/4/2018 0 55 55$86,785.96 0RFP RcvdGreat American Customs Insurance Management Meeting 2018 Incentive Live $0.00NewRFP Pending Great American Custom Insurance Services 9/29/2019 10/3/2019 0 55 55$86,785.96 0RFP RcvdGreat American Customs Insurance Management Meeting 2019 Incentive Live $0.00NewRFP Pending Groups360 11/11/2018 11/15/2018 0 105 345$201,041.93 0RFP RcvdFreedom Boat Club Cvent-Debi Knows $0.00NewRFP Pending Hamilton Meetings & Incentives 1/31/2018 2/3/2018 0 14 56$30,812.78 0RFP RcvdGreater Michigan Ford Board Annual Planning Session 2018 Corporate $0.00NewRFP Pending Hamilton Meetings & Incentives 1/30/2019 2/3/2019 0 14 56$30,812.78 0RFP RcvdGreater Michigan Ford Board Annual Planning Session 2019 Corporate Cvent-Debi Knows $0.00NewRFP Pending HelmsBriscoe 3/14/2018 3/18/2018 0 300 750$622,999.51 0RFP RcvdGaming Society Corporate Cvent $0.00NewRFP Pending HelmsBriscoe 9/24/2017 9/27/2017 0 10 30$15,470.37 0RFP RcvdComplete listing workshop - Ft Lauderdale Corporate Cvent $0.00NewRFP Pending Printed: 4/10/2017 Page: 11 of 28Copyright ©2015 iDSS. All Rights Reserved. - April 24, 2017 Detailed Staff Reports 12 11 of 58 Sales Rep:Debi DeBenedetto Contracted Rooms Attend Peak Rooms Requested Rooms Account Name Event Start Event End Economic Impact Est Actual Event Type ScopeEvent Name SourceMarket Type New/RepeatCurrent Status Status:CURRENT TENTATIVE HelmsBriscoe 5/16/2018 5/20/2018 0 176 560$289,883.15 0RFP RcvdGreat Expressions Dental Centers Corporate Cvent $0.00NewRFP Pending HelmsBriscoe 11/9/2017 11/15/2017 0 80 265$111,248.51 0RFP RcvdARKRAY USA 2017 National Sales Meeting Medical/Pharmaceutical Cvent $0.00NewRFP Pending HelmsBriscoe / A. Martell 11/9/2018 11/14/2018 0 140 386$276,322.79 0RFP RcvdLaboratory Products Association (LPA) - Annual Meeting 2018 Association-Meetings, Conventions Cvent-Debi Knows $0.00NewRFP Pending HelmsBriscoe / A. Martell 9/7/2017 9/9/2017 0 18 54$0.00 0CVB SponsoredHB wellness weekend Corporate 2010 HelmsBriscoe planners $0.00RepeatEvent Pending HelmsBriscoe / A. Van Alyea 9/27/2019 10/3/2019 0 335 1,054$552,935.10 0RFP RcvdMitchell International P&C Conference 2019 Corporate Cvent-Debi Knows $0.00NewRFP Pending HelmsBriscoe / A. Van Alyea 9/28/2018 10/4/2018 0 335 1,054$552,935.10 0RFP RcvdMitchell International P&C Conference 2018 Corporate Cvent-Debi Knows $0.00NewRFP Pending HelmsBriscoe / B. Kay Freeh 3/1/2019 3/7/2019 0 635 2,085$1,382,644.98 0RFP RcvdHH 2019 NSM Corporate Cvent-Debi Knows $0.00NewRFP Pending HelmsBriscoe / C. Camp 1/24/2019 1/28/2019 0 360 1,193$822,628.61 0RFP Rcvd LocalABC Foundation Summer 2019 Corporate Cvent $0.00RepeatRFP Pending HelmsBriscoe / C. Ferguson 8/3/2018 8/7/2018 0 115 245$133,551.59 0RFP Rcvd2018 FLCMAA Summer Conference Series Corporate Cvent $0.00NewRFP Pending HelmsBriscoe / C. Marmino 2/11/2019 2/16/2019 0 395 1,210$923,531.87 0RFP RcvdTIA OTR Conference - 2019 Association-Meetings, Conventions Cvent $0.00RepeatRFP Pending HelmsBriscoe / C. Tilton 9/5/2017 9/6/2017 0 100 200$112,382.38 0RFP RcvdNSSF Sept. 2017 Corporate Cvent-Debi Knows $0.00NewRFP Pending HelmsBriscoe / C. Tilton 2/5/2018 2/10/2018 0 265 810$696,087.33 0RFP RcvdBioventus NSM 2018 REVISED Corporate Cvent-Debi Knows $0.00NewRFP Pending Printed: 4/10/2017 Page: 12 of 28Copyright ©2015 iDSS. All Rights Reserved. - April 24, 2017 Detailed Staff Reports 12 12 of 58 Sales Rep:Debi DeBenedetto Contracted Rooms Attend Peak Rooms Requested Rooms Account Name Event Start Event End Economic Impact Est Actual Event Type ScopeEvent Name SourceMarket Type New/RepeatCurrent Status Status:CURRENT TENTATIVE HelmsBriscoe / C. Tilton 7/11/2018 7/13/2018 0 102 211$116,354.72 0RFP RcvdASCE Annual 2018 Corporate Cvent $0.00NewRFP Pending HelmsBriscoe / C. Wolff 2/8/2018 2/11/2018 0 50 150$112,343.67 0RFP RcvdHilltop Securities 2018 Leadership Conference Financial Cvent-Debi Knows $0.00NewRFP Pending HelmsBriscoe / C. Wolff 4/14/2019 4/18/2019 0 155 425$310,934.96 0RFP RcvdFCIAAO-2019 Annual Conference Association-Meetings, Conventions Cvent-Debi Knows $0.00NewRFP Pending HelmsBriscoe / C. Wright 9/21/2018 9/26/2018 0 300 701$541,882.60 0RFP RcvdBNP Media 2018 Best of Success Cvent-Debi Knows $0.00NewRFP Pending HelmsBriscoe / D. Billitteri 5/4/2017 5/5/2017 0 100 200$134,438.75 0RFP RcvdAT Kearney CHIRP May/June Corporate Cvent $0.00NewRFP Pending HelmsBriscoe / D. Brownlee 2/22/2019 2/27/2019 0 400 1,293$889,730.04 0RFP RcvdConAgra Foods - (NEW SPECS) Natl Sales Meeting 2019 Corporate Cvent-Debi Knows $0.00NewRFP Pending HelmsBriscoe / D. Butterwick 1/13/2018 1/17/2018 0 105 375$260,664.65 0RFP RcvdCryoLife Global Sales Meeting 2017 Corporate Cvent-Debi Knows $0.00NewRFP Pending HelmsBriscoe / D. Gause 11/6/2019 11/10/2019 0 100 230$101,316.16 0RFP Rcvd2019 IWA Annual Conference FAM Invites $0.00NewRFP Pending Helmsbriscoe / D. Mazzaferro 12/13/2017 12/15/2017 0 10 30$15,853.99 0RFP RcvdASSA Abloy Board Meeting – Dec. 13 – Dec. 15, 2017 Corporate Cvent-Debi Knows $0.00NewRFP Pending HelmsBriscoe / D. Ravenscraft 2/17/2018 2/22/2018 0 112 565$409,316.84 0RFP RcvdGuerbet National Sales 2018 Corporate Cvent-Debi Knows $0.00NewRFP Pending HelmsBriscoe / D. Ruekert 1/17/2018 1/21/2018 0 44 144$98,060.24 0RFP RcvdMagnolia and Vine Corporate Cvent-Debi Knows $0.00NewRFP Pending HelmsBriscoe / D. Van Ravenhorst 5/1/2017 5/7/2017 0 30 160$91,515.15 0RFP RcvdVyaire Medical May 2017 Incentive Program Corporate Cvent $0.00NewRFP Pending Printed: 4/10/2017 Page: 13 of 28Copyright ©2015 iDSS. All Rights Reserved. - April 24, 2017 Detailed Staff Reports 12 13 of 58 Sales Rep:Debi DeBenedetto Contracted Rooms Attend Peak Rooms Requested Rooms Account Name Event Start Event End Economic Impact Est Actual Event Type ScopeEvent Name SourceMarket Type New/RepeatCurrent Status Status:CURRENT TENTATIVE HelmsBriscoe / J. Romine 11/3/2020 11/15/2020 0 300 2,705$0.00 0RFP RcvdPekin Insurance Scenic Trip 11.2020 Corporate Cvent-Debi Knows $0.00NewRFP Pending HelmsBriscoe / J. Romine 12/1/2018 12/7/2018 0 85 416$185,158.99 0RFP RcvdNACD ADP & MC 12.2018 Association-Meetings, Conventions Cvent-Debi Knows $0.00NewRFP Pending HelmsBriscoe / J. Stone 2/7/2020 2/16/2020 0 421 1,439$1,166,030.84 0RFP RcvdNat'l Council of Farmer Cooperatives 2020 Annual Conf Corporate Cvent-Debi Knows $0.00NewRFP Pending HelmsBriscoe / K. Armond 10/31/2017 11/3/2017 0 57 181$102,782.02 0RFP RcvdThe Siegfried Group, NMLT November 2017 Corporate Cvent $0.00NewRFP Pending HelmsBriscoe / K. Drees 10/7/2018 10/12/2018 0 60 220$128,810.51 0RFP RcvdIPA National Meeting 2018 Association-Meetings, Conventions Cvent $0.00NewRFP Pending HelmsBriscoe / K. Marks 10/4/2017 10/14/2017 0 70 447$241,404.81 0RFP Rcvd2017 THI Fall Retreat Corporate Cvent $0.00NewRFP Pending HelmsBriscoe / K. Marks 10/27/2017 11/6/2017 0 54 348$163,254.59 0RFP Rcvd"The Change" Conference Corporate Cvent-Debi Knows $0.00NewRFP Pending HelmsBriscoe / M. Medcraft 3/1/2019 3/7/2019 0 334 1,271$977,327.16 0RFP RcvdAgriBank 2019 Annual Meeting Corporate Cvent-Debi Knows $0.00NewRFP Pending HelmsBriscoe / M. Medcraft 2/28/2020 3/5/2020 0 334 1,271$964,087.09 0RFP RcvdAgriBank 2020 Annual Meeting Corporate Cvent-Debi Knows $0.00NewRFP Pending HelmsBriscoe / M. Medcraft 3/5/2021 3/11/2021 0 334 1,271$977,327.16 0RFP RcvdAgriBank 2021 Annual Meeting Corporate Cvent-Debi Knows $0.00NewRFP Pending HelmsBriscoe / M. Medcraft 3/4/2022 3/10/2022 0 334 1,271$977,327.16 0RFP RcvdAgriBank 2022 Annual Meeting Corporate Cvent-Debi Knows $0.00NewRFP Pending Helmsbriscoe / N. Nicholas 4/29/2019 5/3/2019 0 256 716$432,760.37 0RFP RcvdACA Spring 2019 Cvent $0.00NewRFP Pending Printed: 4/10/2017 Page: 14 of 28Copyright ©2015 iDSS. All Rights Reserved. - April 24, 2017 Detailed Staff Reports 12 14 of 58 Sales Rep:Debi DeBenedetto Contracted Rooms Attend Peak Rooms Requested Rooms Account Name Event Start Event End Economic Impact Est Actual Event Type ScopeEvent Name SourceMarket Type New/RepeatCurrent Status Status:CURRENT TENTATIVE HelmsBriscoe / N. VanderKamp 7/11/2020 7/18/2020 0 300 1,300$715,765.57 0RFP RcvdAnnual Supreme Convention Corporate Cvent $0.00NewRFP Pending HelmsBriscoe / S. Gutierrez Torok 2/13/2019 2/16/2019 0 25 77$54,581.80 0RFP RcvdASGE - Governing Board (Winter) Meeting 2019 Corporate Cvent-Debi Knows $0.00NewRFP Pending Hilton Marco Island Beach Resort & Spa 1/8/2018 1/11/2018 0 100 300$132,282.34 0Rfp enhancementGraco AFTD National Sales Meeting Corporate $0.00 pending Hospitality Performance Network 11/2/2017 11/4/2017 0 30 90$52,160.65 0RFP RcvdFall OMG Meeting 2017 Corporate Connect $0.00NewRFP Pending HPN Global / F. Keen 1/23/2019 1/28/2019 0 200 835$674,125.35 0RFP Rcvd#45201 Corporate Repeat Planner $0.00NewRFP Pending IMN Solutions 7/26/2018 7/28/2018 0 55 113$78,558.05 0RFP Rcvd2018 SDA Florida Conference Leadership Convention Corporate Cvent-Debi Knows $0.00NewRFP Pending Indiana State Bar Association 2/23/2018 2/24/2018 0 40 80$38,210.34 0RFP Rcvd2018 Women's Bench Bar Retreat Association-Meetings, Conventions Website $0.00NewRFP Pending INMEX 8/1/2017 8/3/2017 0 25 75$39,024.33 0RFP RcvdMcDowell & Associates Corporate Networking $0.00NewRFP Pending International Behavioral Nueroscience 6/5/2018 6/9/2018 0 125 575$310,854.36 0RFP RcvdAnnual Meeting of the International Behavioral Neuroscience Society Corporate Fam CVB hosted $0.00NewRFP Pending JW Marriott Marco Island Beach Resort 1/15/2017 1/18/2017 0 93 206$70,378.03 0CVB SponsoredPrestige National Sales Meeting Incentive $0.00NewEvent Pending JW Marriott Marco Island Beach Resort 11/9/2017 11/11/2017 0 300 900$404,052.87 0Rfp enhancementBridgestone 2017 Consumer Business Tire Meeting $0.00Newpending JW Marriott Marco Island Beach Resort 9/2/2017 9/28/2017 0 144 3,760$2,559,203.36 0Rfp enhancementDine Equity through US Motivation IHOP Applebees Successful Meetings =SMU $0.00Newpending Printed: 4/10/2017 Page: 15 of 28Copyright ©2015 iDSS. All Rights Reserved. - April 24, 2017 Detailed Staff Reports 12 15 of 58 Sales Rep:Debi DeBenedetto Contracted Rooms Attend Peak Rooms Requested Rooms Account Name Event Start Event End Economic Impact Est Actual Event Type ScopeEvent Name SourceMarket Type New/RepeatCurrent Status Status:CURRENT TENTATIVE Kzam Enterprises LLC 2/3/2018 2/11/2018 0 142 414$290,441.72 0RFP Rcvd2018 ACI-NA CEO Forum and Winter Board Meeting version 1 Corporate Cvent-Debi Knows $0.00 RFP Pending Kzam Enterprises LLC 2/4/2018 2/10/2018 0 152 483$290,441.72 0RFP Rcvd2018 ACI-NA CEO Forum and Winter Board Meeting version 2 Corporate Cvent-Debi Knows $0.00 RFP Pending LeDoux 5/16/2018 5/20/2018 0 75 202$149,700.66 0RFP RcvdRotary District 6890 2018 District Conference IPEC $0.00NewRFP Pending Life Insurance Settlement Association 10/12/2018 10/16/2018 0 145 351$207,033.33 0RFP Rcvd24th Annual Fall Life Settlement & Compliance Conference Association-Meetings, Conventions Connect $0.00RepeatRFP Pending lnformation Technology Senior Management Forum 5/4/2015 5/6/2015 0 175 525$376,565.65 0RFP Rcvd LocalSecond Quarter Symposium 2015 Corporate Connect $0.00NewRFP Pending lnformation Technology Senior Management Forum 11/5/2015 11/7/2015 0 150 450$313,535.77 0RFP Rcvd LocalFourth Quarter Symposium 2015 Corporate Connect $0.00NewRFP Pending Meeting Management Group 1/24/2021 1/28/2021 0 650 2,350$1,670,105.90 0RFP RcvdWindstorm Insurance Network Annual Convention IMEX $0.00 RFP Pending Mission India 2/28/2018 3/4/2018 0 31 86$64,971.83 0RFP RcvdMission India President's Forum 2 day Event Corporate Networking $0.00NewRFP Pending Mission India 2/27/2018 3/4/2018 0 51 177$64,971.83 0RFP RcvdMission India President's Forum 3 day Event Corporate Networking $0.00NewRFP Pending Naples Grande Beach Resort 7/28/2018 8/5/2018 0 367 1,622$539,795.81 0Rfp enhancementFederal Court Clerks Assn ANnual 2018 $0.00Newpending Naples Grande Beach Resort 8/22/2017 8/25/2017 0 208 468$217,520.37 0Rfp enhancementAnthem Trai BLazers Corporate $0.00Newpending Naples Grande Beach Resort 10/9/2017 10/14/2017 0 76 456$143,509.51 0Rfp enhancementAmerican Sportfishing Assn 2017 summit $0.00Newpending Printed: 4/10/2017 Page: 16 of 28Copyright ©2015 iDSS. All Rights Reserved. - April 24, 2017 Detailed Staff Reports 12 16 of 58 Sales Rep:Debi DeBenedetto Contracted Rooms Attend Peak Rooms Requested Rooms Account Name Event Start Event End Economic Impact Est Actual Event Type ScopeEvent Name SourceMarket Type New/RepeatCurrent Status Status:CURRENT TENTATIVE NGALA 10/17/2012 10/19/2012 0 75 162$24,000.00 0CVB SponsoredDTS Technologies Site Networking $0.00NewEvent Pending NHS Global Events 3/10/2018 3/13/2018 0 125 385$254,909.67 0RFP RcvdCMC - Annual Summit - March 2018 Corporate Cvent $0.00NewRFP Pending North American Travel Journalists Association 5/1/2017 5/4/2017 0 80 228$185,694.40 0RFP RcvdNATJA Conference & Marketplace Networking $0.00 RFP Pending Northstar Travel Media 9/10/2017 9/13/2017 0 110 331$249,538.21 0RFP RcvdSMU Florida 2017 Corporate M&C Meeting & Conventions $0.00RepeatRFP Pending Penn State College of Medicine 1/26/2018 1/30/2018 0 50 200$95,005.81 0RFP RcvdPenn State Otolaryngology Head and Neck Surgery Update Education Website $0.00NewRFP Pending Renegade 4/28/2018 5/1/2018 0 400 1,290$1,058,795.47 0RFP RcvdRenegade Annual Website $0.00NewRFP Pending SAGE Event Management 9/12/2017 9/16/2017 0 75 251$127,268.03 0RFP RcvdVideo Marketing Queen 2017 Corporate Cvent $0.00NewRFP Pending Site Search, Incorporated 5/3/2018 5/5/2018 0 35 105$114,074.86 0RFP RcvdLewan Technology – President’s Club Corporate Repeat Planner $0.00NewRFP Pending Site Selection & Meeting Consultants, Inc 2/18/2019 2/22/2019 0 70 170$193,137.77 0RFP RcvdUnderwriting Symposium 2019 Corporate Repeat Planner $0.00NewRFP Pending Site Selection & Meeting Consultants, Inc 6/5/2019 6/8/2019 0 225 700$450,154.42 0RFP RcvdFlorida Association of Criminal Defense Lawyers 2019 Association-Meetings, Conventions Repeat Planner $0.00NewRFP Pending Site Selection Services 2/27/2018 3/4/2018 0 175 612$497,553.60 0RFP RcvdOn Assignment, Inc. 2018 President's Club Cvent-Debi Knows $0.00NewRFP Pending Site Selection Services 2/25/2018 3/4/2018 0 408 1,729$1,276,878.64 0RFP RcvdApex Systems Incentive Meeting 2018 Corporate Cvent $0.00NewRFP Pending Printed: 4/10/2017 Page: 17 of 28Copyright ©2015 iDSS. All Rights Reserved. - April 24, 2017 Detailed Staff Reports 12 17 of 58 Sales Rep:Debi DeBenedetto Contracted Rooms Attend Peak Rooms Requested Rooms Account Name Event Start Event End Economic Impact Est Actual Event Type ScopeEvent Name SourceMarket Type New/RepeatCurrent Status Status:CURRENT TENTATIVE Suwannee River Area health Education Center 10/9/2017 10/13/2017 0 35 140$0.00 0RFP RcvdFSU AHEC College of Medicine - Tobacco Treatment Specialist Training Corporate Connect $0.00NewRFP Pending The Kellen Company 8/11/2018 8/17/2018 0 224 982$430,489.91 0RFP RcvdRVAA 2018 Annual Executive Conference Association-Meetings, Conventions Cvent-Debi Knows $0.00NewRFP Pending The Meeting Company 11/6/2017 11/9/2017 0 50 150$76,216.99 0RFP RcvdProven Winners Idea Camp 2017 Corporate Networking $0.00 RFP Pending Two By Two 9/25/2018 9/27/2018 0 35 75$37,047.90 0RFP RcvdPeople For The American Way Fall Institute Corporate IPEC $0.00NewRFP Pending Two By Two 4/22/2018 4/27/2018 0 35 115$69,998.74 0RFP RcvdPeople For The American Way Spring Institute SMERF IPEC $0.00NewRFP Pending University Aviation Association 9/18/2018 9/23/2018 0 150 535$307,300.66 0RFP RcvdUAA Annual Conference & Expo 2018 Association-Meetings, Conventions Smart Meetings $0.00NewRFP Pending University Aviation Association 9/17/2019 9/21/2019 0 150 530$307,300.66 0RFP RcvdUAA Annual Conference & Expo 2019 Association-Meetings, Conventions Smart Meetings $0.00NewRFP Pending University Of Florida - IFAS Office of Conferences & Inst 11/3/2018 11/8/2018 0 130 435$261,712.74 0RFP Rcvd24th International Pepper Conference, November, 2018 Education Repeat Planner $0.00NewRFP Pending VISIT FLORIDA 12/3/2017 12/8/2017 0 279 1,181$836,998.88 0RFP RcvdFlorida Tourism Leadership Summit/Florida Encounter Corporate Repeat Planner $0.00NewRFP Pending Winterfest, Inc.5/17/2018 5/20/2018 0 60 126$78,815.67 0RFP Rcvd LocalWinterfest Board Retreat Networking $58,308.14NewRFP Pending WJ Weiser & Associates, Incorporated 1/31/2018 2/3/2018 0 34 117$84,837.69 0RFP RcvdSAU 2018 Corporate Networking $0.00NewRFP Pending 139 20,139 71,881131$45,439,795.09 0Event Count: $58,308.14 Printed: 4/10/2017 Page: 18 of 28Copyright ©2015 iDSS. All Rights Reserved. - April 24, 2017 Detailed Staff Reports 12 18 of 58 Sales Rep:Debi DeBenedetto Contracted Rooms Attend Peak Rooms Requested Rooms Account Name Event Start Event End Economic Impact Est Actual Event Type ScopeEvent Name SourceMarket Type New/RepeatCurrent Status Status:ITINERARIES Advantage Destination & Meeting Services 2/19/2019 2/19/2019 0 600 600$0.00 0Site VisitSit Visit Site Global $0.00New Delores Balogun 2/14/2018 2/18/2018 0 100 320$237,700.28 0RFP RcvdBreakthrough Urban Ministries Donor Cultivation Event SMERF Website $0.00New Helmsbriscoe / N. Nicholas 9/17/2017 9/19/2017 0 47 71$52,819.72 0RFP RcvdSonus Connect Corporate Cvent-Debi Knows $0.00New 0 747 9913$290,520.00 0Event Count: $0.00 Status:LEADS SENT Actega 2/19/2018 2/22/2018 0 70 280$172,396.97 0RFP Rcvd ACTEGA North America, Inc.Corporate Destination Showcase - DC $0.00NewRFP Pending American Academy of Otolarngic Allergy Foundation 2/7/2018 2/11/2018 0 202 644$399,876.09 0RFP RcvdAAOA Annual Scientific Meeting and Fellow Exam 2018 Medical/Pharmaceutical $0.00NewRFP Pending Barbara Ann Solutions 5/6/2018 5/11/2018 0 175 595$314,071.62 0RFP RcvdFlorida Council Against Sexual Violence (FCASV) 2018 Training Summit Association-Meetings, Conventions Website $0.00NewRFP Pending ConferenceDirect / R. McKenna 10/31/2020 11/7/2020 0 198 864$705,686.39 0RFP RcvdISE Annual Stockholders Meeting 2020 Association-Meetings, Conventions Cvent $0.00NewRFP Pending Diversity Communications Associates 3/15/2018 3/16/2018 0 75 150$97,546.93 0RFP RcvdInternational Christian Education Auxiliary SMERF IPEC $0.00 RFP Pending Diversity Communications Associates 3/20/2019 3/22/2019 0 120 300$201,806.67 0RFP RcvdSpring Executive Board Meeting SMERF IPEC $0.00NewRFP Pending Eppendorf North America 1/26/2018 1/31/2018 0 181 757$436,221.91 0RFP Rcvd Local2018 Eppendorf North America Sales Meeting Corporate Networking $0.00NewRFP Pending Printed: 4/10/2017 Page: 19 of 28Copyright ©2015 iDSS. All Rights Reserved. - April 24, 2017 Detailed Staff Reports 12 19 of 58 Sales Rep:Debi DeBenedetto Contracted Rooms Attend Peak Rooms Requested Rooms Account Name Event Start Event End Economic Impact Est Actual Event Type ScopeEvent Name SourceMarket Type New/RepeatCurrent Status Status:LEADS SENT Event Travel Management 2/8/2018 2/10/2018 0 12 36$23,300.25 0RFP RcvdAccess National Mortgage Incentive 2018 Incentive Cvent $0.00NewRFP Pending Experient / T. Hellman 10/10/2018 10/13/2018 0 24 49$26,397.10 0RFP Rcvd2018 American Butter Institute Board Meeting Association-Meetings, Conventions Cvent $0.00NewRFP Pending Fiat Chrysler Automobiles 3/9/2018 3/15/2018 0 125 700$629,811.51 0RFP RcvdBMA Incentive Trip Corporate Helmsbriscoe Wellness $0.00NewRFP Pending HelmsBriscoe 3/14/2018 3/18/2018 0 300 750$622,999.51 0RFP RcvdGaming Society Corporate Cvent $0.00NewRFP Pending HelmsBriscoe 9/24/2017 9/27/2017 0 10 30$15,470.37 0RFP RcvdComplete listing workshop - Ft Lauderdale Corporate Cvent $0.00NewRFP Pending HelmsBriscoe 5/16/2018 5/20/2018 0 176 560$289,883.15 0RFP RcvdGreat Expressions Dental Centers Corporate Cvent $0.00NewRFP Pending HelmsBriscoe 11/9/2017 11/15/2017 0 80 265$111,248.51 0RFP RcvdARKRAY USA 2017 National Sales Meeting Medical/Pharmaceutical Cvent $0.00NewRFP Pending HelmsBriscoe / A. Martell 11/9/2018 11/14/2018 0 140 386$276,322.79 0RFP RcvdLaboratory Products Association (LPA) - Annual Meeting 2018 Association-Meetings, Conventions Cvent-Debi Knows $0.00NewRFP Pending HelmsBriscoe / B. Kay Freeh 3/1/2019 3/7/2019 0 635 2,085$1,382,644.98 0RFP RcvdHH 2019 NSM Corporate Cvent-Debi Knows $0.00NewRFP Pending HelmsBriscoe / C. Camp 1/24/2019 1/28/2019 0 360 1,193$822,628.61 0RFP Rcvd LocalABC Foundation Summer 2019 Corporate Cvent $0.00RepeatRFP Pending HelmsBriscoe / C. Wolff 4/14/2019 4/18/2019 0 155 425$310,934.96 0RFP RcvdFCIAAO-2019 Annual Conference Association-Meetings, Conventions Cvent-Debi Knows $0.00NewRFP Pending HelmsBriscoe / C. Wright 9/21/2018 9/26/2018 0 300 701$541,882.60 0RFP RcvdBNP Media 2018 Best of Success Cvent-Debi Knows $0.00NewRFP Pending Printed: 4/10/2017 Page: 20 of 28Copyright ©2015 iDSS. All Rights Reserved. - April 24, 2017 Detailed Staff Reports 12 20 of 58 Sales Rep:Debi DeBenedetto Contracted Rooms Attend Peak Rooms Requested Rooms Account Name Event Start Event End Economic Impact Est Actual Event Type ScopeEvent Name SourceMarket Type New/RepeatCurrent Status Status:LEADS SENT HelmsBriscoe / D. Brownlee 2/22/2019 2/27/2019 0 400 1,293$889,730.04 0RFP RcvdConAgra Foods - (NEW SPECS) Natl Sales Meeting 2019 Corporate Cvent-Debi Knows $0.00NewRFP Pending Helmsbriscoe / D. Mazzaferro 12/13/2017 12/15/2017 0 10 30$15,853.99 0RFP RcvdASSA Abloy Board Meeting – Dec. 13 – Dec. 15, 2017 Corporate Cvent-Debi Knows $0.00NewRFP Pending HelmsBriscoe / J. Romine 12/1/2018 12/7/2018 0 85 416$185,158.99 0RFP RcvdNACD ADP & MC 12.2018 Association-Meetings, Conventions Cvent-Debi Knows $0.00NewRFP Pending HelmsBriscoe / J. Stone 2/7/2020 2/16/2020 0 421 1,439$1,166,030.84 0RFP RcvdNat'l Council of Farmer Cooperatives 2020 Annual Conf Corporate Cvent-Debi Knows $0.00NewRFP Pending HelmsBriscoe / K. Marks 10/27/2017 11/6/2017 0 54 348$163,254.59 0RFP Rcvd"The Change" Conference Corporate Cvent-Debi Knows $0.00NewRFP Pending HelmsBriscoe / M. Medcraft 3/1/2019 3/7/2019 0 334 1,271$977,327.16 0RFP RcvdAgriBank 2019 Annual Meeting Corporate Cvent-Debi Knows $0.00NewRFP Pending HelmsBriscoe / M. Medcraft 2/28/2020 3/5/2020 0 334 1,271$964,087.09 0RFP RcvdAgriBank 2020 Annual Meeting Corporate Cvent-Debi Knows $0.00NewRFP Pending HelmsBriscoe / M. Medcraft 3/5/2021 3/11/2021 0 334 1,271$977,327.16 0RFP RcvdAgriBank 2021 Annual Meeting Corporate Cvent-Debi Knows $0.00NewRFP Pending HelmsBriscoe / M. Medcraft 3/4/2022 3/10/2022 0 334 1,271$977,327.16 0RFP RcvdAgriBank 2022 Annual Meeting Corporate Cvent-Debi Knows $0.00NewRFP Pending Hilton Marco Island Beach Resort & Spa 1/8/2018 1/11/2018 0 100 300$132,282.34 0Rfp enhancementGraco AFTD National Sales Meeting Corporate $0.00 pending JW Marriott Marco Island Beach Resort 11/9/2017 11/11/2017 0 300 900$404,052.87 0Rfp enhancementBridgestone 2017 Consumer Business Tire Meeting $0.00Newpending Naples Beach Hotel & Golf Club 2/12/2018 2/17/2018 0 41 210$127,402.37 0Rfp enhancementCIPP Corp-2018 Meeting Corporate $0.00NewBooked Printed: 4/10/2017 Page: 21 of 28Copyright ©2015 iDSS. All Rights Reserved. - April 24, 2017 Detailed Staff Reports 12 21 of 58 Sales Rep:Debi DeBenedetto Contracted Rooms Attend Peak Rooms Requested Rooms Account Name Event Start Event End Economic Impact Est Actual Event Type ScopeEvent Name SourceMarket Type New/RepeatCurrent Status Status:LEADS SENT NHS Global Events 3/10/2018 3/13/2018 0 125 385$254,909.67 0RFP RcvdCMC - Annual Summit - March 2018 Corporate Cvent $0.00NewRFP Pending The Kellen Company 8/11/2018 8/17/2018 0 224 982$430,489.91 0RFP RcvdRVAA 2018 Annual Executive Conference Association-Meetings, Conventions Cvent-Debi Knows $0.00NewRFP Pending The Meeting Company 11/6/2017 11/9/2017 0 50 150$76,216.99 0RFP RcvdProven Winners Idea Camp 2017 Corporate Networking $0.00 RFP Pending Two By Two 9/25/2018 9/27/2018 0 35 75$37,047.90 0RFP RcvdPeople For The American Way Fall Institute Corporate IPEC $0.00NewRFP Pending Two By Two 4/22/2018 4/27/2018 0 35 115$69,998.74 0RFP RcvdPeople For The American Way Spring Institute SMERF IPEC $0.00NewRFP Pending 0 6,554 22,49736$15,229,628.73 0Event Count: $0.00 Status:TURNED CANCELLED HelmsBriscoe / A. Norris 11/7/2020 11/14/2020 0 413 2,068$1,373,387.92 0RFP Rcvd2020 National Association for Interpretation (NAI) National Conference Association-Meetings, Conventions Cvent-Debi Knows $0.00NewOther - Please Explain Planner Cancelled RFP HelmsBriscoe / D. Billitteri 4/20/2017 4/21/2017 0 100 200$134,438.75 0RFP RcvdATK CHIRP Partner Meeting AR Corporate Cvent $0.00NewPlanner Cancelled RFP HelmsBriscoe / D. Billitteri 9/7/2017 9/8/2017 0 100 200$134,438.75 0RFP RcvdATK CHIRP Sept AR Corporate Cvent $0.00NewPlanner Cancelled RFP HelmsBriscoe / P. Richardson 9/7/2017 9/9/2017 0 12 24$13,485.89 0RFP RcvdWomen with a Call International Sept 7, 2017 W Fla SMERF Cvent $0.00NewPlanner Cancelled RFP 0 625 2,4924$1,655,751.31 0Event Count: $0.00 Status:TURNED DEFINITE Printed: 4/10/2017 Page: 22 of 28Copyright ©2015 iDSS. All Rights Reserved. - April 24, 2017 Detailed Staff Reports 12 22 of 58 Sales Rep:Debi DeBenedetto Contracted Rooms Attend Peak Rooms Requested Rooms Account Name Event Start Event End Economic Impact Est Actual Event Type ScopeEvent Name SourceMarket Type New/RepeatCurrent Status Status:TURNED DEFINITE Advantage Destination & Meeting Services 2/19/2019 2/19/2019 0 600 600$0.00 0Site VisitSit Visit Site Global $0.00NewPlanning ConferenceDirect / C. Davis 2/8/2018 2/11/2018 0 80 240$179,749.86 0RFP RcvdSabert 2018 National Sales Meeting Corporate Cvent-Debi Knows $0.00NewBooked Business ConferenceDirect / C. Rehak 1/22/2018 1/24/2018 0 23 66$43,999.97 0RFP RcvdElkay - 2018 Jan. Board Meeting Cvent-Debi Knows $0.00NewBooked Business ConferenceDirect / S. Gates 1/6/2018 1/14/2018 0 100 468$325,360.00 0RFP RcvdAmphenol Advanced Sensors Corporate Cvent-Debi Knows $0.00NewBooked Business HelmsBriscoe / A. Milrad 6/7/2018 6/14/2018 0 175 575$0.00 0RFP RcvdFlorida Attractions Association 2018 Annual Conference Corporate Cvent-Debi Knows $0.00NewBooked Business Helmsbriscoe / N. Nicholas 9/17/2017 9/19/2017 0 47 71$52,819.72 0RFP RcvdSonus Connect Corporate Cvent-Debi Knows $0.00NewBooked Business Naples Beach Hotel & Golf Club 2/12/2018 2/17/2018 0 41 210$127,402.37 0Rfp enhancementCIPP Corp-2018 Meeting Corporate $0.00NewBooked Tritone Jazz Fantasy Company 2/11/2018 2/17/2018 0 45 304$117,359.30 0RFP RcvdTri Tone Jazz Naples/Marco Leisure $0.00 Booked Business USANA 7/27/2017 7/30/2017 60 30 90$55,889.67 0RFP RcvdUSANA Growth Circle 2017 Corporate Website $0.00NewBooked Business 60 1,141 2,6249$902,580.89 0Event Count: $0.00 Status:TURNED LOST American Academy of Otolarngic Allergy Foundation 10/27/2017 10/29/2017 0 24 48$21,960.58 0RFP RcvdAAOA Educational Development retreat Medical/Pharmaceutical Website $0.00NewLost Business Printed: 4/10/2017 Page: 23 of 28Copyright ©2015 iDSS. All Rights Reserved. - April 24, 2017 Detailed Staff Reports 12 23 of 58 Sales Rep:Debi DeBenedetto Contracted Rooms Attend Peak Rooms Requested Rooms Account Name Event Start Event End Economic Impact Est Actual Event Type ScopeEvent Name SourceMarket Type New/RepeatCurrent Status Status:TURNED LOST American Express / L. Anderson 5/15/2017 5/18/2017 0 110 440$250,220.46 0RFP RcvdHaemonetics North America Sales Meeting, May 2017 Corporate Cvent-Debi Knows $0.00NewLost Business Great American Custom Insurance Services 9/9/2018 9/12/2018 0 46 46$68,307.10 0RFP RcvdGreat American Customs Insurance Director's and Officers Meeting 2018 Corporate Incentive Live $0.00NewLost Business Groups360 11/10/2018 11/14/2018 0 105 345$204,208.74 0RFP RcvdFBC Franchise Annual Meeting Corporate Cvent-Debi Knows $0.00NewLost Business HelmsBriscoe / A. Lipson 1/22/2018 1/24/2018 0 55 120$0.00 0RFP RcvdAmber Road 2018 Sales Kickoff Meeting Cvent-Debi Knows $0.00RepeatLost Business HelmsBriscoe / A. Martell 2/7/2018 2/11/2018 0 125 385$312,143.98 0RFP RcvdCSI - Master Specifiers Retreat 2018 - REVISED Corporate Cvent-Debi Knows $0.00NewLost Business Helmsbriscoe / D. Gilbert 10/14/2017 10/19/2017 0 130 510$295,546.40 0RFP RcvdAdvancePierre Food Service Sales Meeting Corporate Cvent $0.00NewLost Business HelmsBriscoe / D. Vigil 1/27/2018 1/31/2018 0 55 187$128,839.53 0RFP RcvdNational Sales Meeting Insurance Cvent-Debi Knows $0.00NewAlternate Location Selected Lost Business HelmsBriscoe / J. Gellespie 1/8/2018 1/12/2018 0 328 1,024$714,467.63 0RFP RcvdFresenius Kabi NA Sales Meeting 2018 Corporate Cvent-Debi Knows $0.00NewLost Business HelmsBriscoe / R. Scheller 11/5/2017 11/9/2017 0 105 359$149,090.65 0RFP RcvdACM Best Practices 2017 Corporate Cvent $0.00NewLost Business In Progress 2/27/2018 3/4/2018 0 55 148$126,315.97 0RFP RcvdASCE 2018 Corporate IPEC $0.00NewLost Business Integrity Meeting Solutions 4/11/2018 4/14/2018 0 25 80$46,063.21 0RFP RcvdCookware Manufactures Association 2018 Annual Meeting Corporate Cvent $0.00NewLost Business LM Media Worldwide, LLC/Kleinfeld Hotel Blocks 10/6/2017 10/7/2017 0 11 22$12,832.90 0RFP RcvdPercival/Basye SMERF Cvent-Debi Knows $0.00NewLost Business Printed: 4/10/2017 Page: 24 of 28Copyright ©2015 iDSS. All Rights Reserved. - April 24, 2017 Detailed Staff Reports 12 24 of 58 Sales Rep:Debi DeBenedetto Contracted Rooms Attend Peak Rooms Requested Rooms Account Name Event Start Event End Economic Impact Est Actual Event Type ScopeEvent Name SourceMarket Type New/RepeatCurrent Status Status:TURNED LOST Meeting Expectaions, Inc 9/20/2018 9/26/2018 0 710 1,078$507,887.93 0RFP RcvdAssociation for Financial Technology 2018 Fall Summit Association-Meetings, Conventions Cvent-Debi Knows $0.00NewLost Business Meeting Expectations, Incorporated 10/13/2017 10/18/2017 0 143 468$314,523.68 0RFP RcvdM&A Source 2017 Fall Conference Corporate Cvent-Debi Knows $0.00NewLost Business Meeting Sites Resource / T. Woodin 11/9/2018 11/14/2018 0 80 250$157,898.74 0RFP Rcvd2018 Income Tax Symposium Repeat Planner $0.00 Lost Business Naples Grande Beach Resort 4/16/2017 4/20/2017 0 166 830$375,654.95 0Rfp enhancementSIRVA 1 University $0.00Newlost 0 2,273 6,34017$3,685,962.45 0Event Count: $0.00 Status:TURNED TENTATIVE Actega 2/19/2018 2/22/2018 0 70 280$172,396.97 0RFP Rcvd ACTEGA North America, Inc.Corporate Destination Showcase - DC $0.00NewRFP Pending American Academy of Otolarngic Allergy Foundation 2/7/2018 2/11/2018 0 202 644$399,876.09 0RFP RcvdAAOA Annual Scientific Meeting and Fellow Exam 2018 Medical/Pharmaceutical $0.00NewRFP Pending Barbara Ann Solutions 5/6/2018 5/11/2018 0 175 595$314,071.62 0RFP RcvdFlorida Council Against Sexual Violence (FCASV) 2018 Training Summit Association-Meetings, Conventions Website $0.00NewRFP Pending ConferenceDirect / R. McKenna 10/31/2020 11/7/2020 0 198 864$705,686.39 0RFP RcvdISE Annual Stockholders Meeting 2020 Association-Meetings, Conventions Cvent $0.00NewRFP Pending Diversity Communications Associates 3/15/2018 3/16/2018 0 75 150$97,546.93 0RFP RcvdInternational Christian Education Auxiliary SMERF IPEC $0.00 RFP Pending Diversity Communications Associates 3/20/2019 3/22/2019 0 120 300$201,806.67 0RFP RcvdSpring Executive Board Meeting SMERF IPEC $0.00NewRFP Pending Printed: 4/10/2017 Page: 25 of 28Copyright ©2015 iDSS. All Rights Reserved. - April 24, 2017 Detailed Staff Reports 12 25 of 58 Sales Rep:Debi DeBenedetto Contracted Rooms Attend Peak Rooms Requested Rooms Account Name Event Start Event End Economic Impact Est Actual Event Type ScopeEvent Name SourceMarket Type New/RepeatCurrent Status Status:TURNED TENTATIVE Eppendorf North America 1/26/2018 1/31/2018 0 181 757$436,221.91 0RFP Rcvd Local2018 Eppendorf North America Sales Meeting Corporate Networking $0.00NewRFP Pending Event Travel Management 2/8/2018 2/10/2018 0 12 36$23,300.25 0RFP RcvdAccess National Mortgage Incentive 2018 Incentive Cvent $0.00NewRFP Pending Experient / T. Hellman 10/10/2018 10/13/2018 0 24 49$26,397.10 0RFP Rcvd2018 American Butter Institute Board Meeting Association-Meetings, Conventions Cvent $0.00NewRFP Pending Fiat Chrysler Automobiles 3/9/2018 3/15/2018 0 125 700$629,811.51 0RFP RcvdBMA Incentive Trip Corporate Helmsbriscoe Wellness $0.00NewRFP Pending HelmsBriscoe 3/14/2018 3/18/2018 0 300 750$622,999.51 0RFP RcvdGaming Society Corporate Cvent $0.00NewRFP Pending HelmsBriscoe 9/24/2017 9/27/2017 0 10 30$15,470.37 0RFP RcvdComplete listing workshop - Ft Lauderdale Corporate Cvent $0.00NewRFP Pending HelmsBriscoe 5/16/2018 5/20/2018 0 176 560$289,883.15 0RFP RcvdGreat Expressions Dental Centers Corporate Cvent $0.00NewRFP Pending HelmsBriscoe 11/9/2017 11/15/2017 0 80 265$111,248.51 0RFP RcvdARKRAY USA 2017 National Sales Meeting Medical/Pharmaceutical Cvent $0.00NewRFP Pending HelmsBriscoe / A. Martell 11/9/2018 11/14/2018 0 140 386$276,322.79 0RFP RcvdLaboratory Products Association (LPA) - Annual Meeting 2018 Association-Meetings, Conventions Cvent-Debi Knows $0.00NewRFP Pending HelmsBriscoe / B. Kay Freeh 3/1/2019 3/7/2019 0 635 2,085$1,382,644.98 0RFP RcvdHH 2019 NSM Corporate Cvent-Debi Knows $0.00NewRFP Pending HelmsBriscoe / C. Camp 1/24/2019 1/28/2019 0 360 1,193$822,628.61 0RFP Rcvd LocalABC Foundation Summer 2019 Corporate Cvent $0.00RepeatRFP Pending HelmsBriscoe / C. Wolff 4/14/2019 4/18/2019 0 155 425$310,934.96 0RFP RcvdFCIAAO-2019 Annual Conference Association-Meetings, Conventions Cvent-Debi Knows $0.00NewRFP Pending Printed: 4/10/2017 Page: 26 of 28Copyright ©2015 iDSS. All Rights Reserved. - April 24, 2017 Detailed Staff Reports 12 26 of 58 Sales Rep:Debi DeBenedetto Contracted Rooms Attend Peak Rooms Requested Rooms Account Name Event Start Event End Economic Impact Est Actual Event Type ScopeEvent Name SourceMarket Type New/RepeatCurrent Status Status:TURNED TENTATIVE HelmsBriscoe / C. Wright 9/21/2018 9/26/2018 0 300 701$541,882.60 0RFP RcvdBNP Media 2018 Best of Success Cvent-Debi Knows $0.00NewRFP Pending HelmsBriscoe / D. Brownlee 2/22/2019 2/27/2019 0 400 1,293$889,730.04 0RFP RcvdConAgra Foods - (NEW SPECS) Natl Sales Meeting 2019 Corporate Cvent-Debi Knows $0.00NewRFP Pending Helmsbriscoe / D. Mazzaferro 12/13/2017 12/15/2017 0 10 30$15,853.99 0RFP RcvdASSA Abloy Board Meeting – Dec. 13 – Dec. 15, 2017 Corporate Cvent-Debi Knows $0.00NewRFP Pending HelmsBriscoe / J. Romine 12/1/2018 12/7/2018 0 85 416$185,158.99 0RFP RcvdNACD ADP & MC 12.2018 Association-Meetings, Conventions Cvent-Debi Knows $0.00NewRFP Pending HelmsBriscoe / J. Stone 2/7/2020 2/16/2020 0 421 1,439$1,166,030.84 0RFP RcvdNat'l Council of Farmer Cooperatives 2020 Annual Conf Corporate Cvent-Debi Knows $0.00NewRFP Pending HelmsBriscoe / K. Marks 10/27/2017 11/6/2017 0 54 348$163,254.59 0RFP Rcvd"The Change" Conference Corporate Cvent-Debi Knows $0.00NewRFP Pending HelmsBriscoe / M. Medcraft 3/1/2019 3/7/2019 0 334 1,271$977,327.16 0RFP RcvdAgriBank 2019 Annual Meeting Corporate Cvent-Debi Knows $0.00NewRFP Pending HelmsBriscoe / M. Medcraft 2/28/2020 3/5/2020 0 334 1,271$964,087.09 0RFP RcvdAgriBank 2020 Annual Meeting Corporate Cvent-Debi Knows $0.00NewRFP Pending HelmsBriscoe / M. Medcraft 3/5/2021 3/11/2021 0 334 1,271$977,327.16 0RFP RcvdAgriBank 2021 Annual Meeting Corporate Cvent-Debi Knows $0.00NewRFP Pending HelmsBriscoe / M. Medcraft 3/4/2022 3/10/2022 0 334 1,271$977,327.16 0RFP RcvdAgriBank 2022 Annual Meeting Corporate Cvent-Debi Knows $0.00NewRFP Pending Hilton Marco Island Beach Resort & Spa 1/8/2018 1/11/2018 0 100 300$132,282.34 0Rfp enhancementGraco AFTD National Sales Meeting Corporate $0.00 pending JW Marriott Marco Island Beach Resort 11/9/2017 11/11/2017 0 300 900$404,052.87 0Rfp enhancementBridgestone 2017 Consumer Business Tire Meeting $0.00Newpending Printed: 4/10/2017 Page: 27 of 28Copyright ©2015 iDSS. All Rights Reserved. - April 24, 2017 Detailed Staff Reports 12 27 of 58 Sales Rep:Debi DeBenedetto Contracted Rooms Attend Peak Rooms Requested Rooms Account Name Event Start Event End Economic Impact Est Actual Event Type ScopeEvent Name SourceMarket Type New/RepeatCurrent Status Status:TURNED TENTATIVE Naples Beach Hotel & Golf Club 2/12/2018 2/17/2018 0 41 210$127,402.37 0Rfp enhancementCIPP Corp-2018 Meeting Corporate $0.00NewBooked NHS Global Events 3/10/2018 3/13/2018 0 125 385$254,909.67 0RFP RcvdCMC - Annual Summit - March 2018 Corporate Cvent $0.00NewRFP Pending The Kellen Company 8/11/2018 8/17/2018 0 224 982$430,489.91 0RFP RcvdRVAA 2018 Annual Executive Conference Association-Meetings, Conventions Cvent-Debi Knows $0.00NewRFP Pending The Meeting Company 11/6/2017 11/9/2017 0 50 150$76,216.99 0RFP RcvdProven Winners Idea Camp 2017 Corporate Networking $0.00 RFP Pending Two By Two 9/25/2018 9/27/2018 0 35 75$37,047.90 0RFP RcvdPeople For The American Way Fall Institute Corporate IPEC $0.00NewRFP Pending Two By Two 4/22/2018 4/27/2018 0 35 115$69,998.74 0RFP RcvdPeople For The American Way Spring Institute SMERF IPEC $0.00NewRFP Pending 0 6,554 22,49736$15,229,628.73 0Event Count: $0.00 0$105,559,900.80313 168,67850,635654Event Count: $58,308.14 Printed: 4/10/2017 Page: 28 of 28Copyright ©2015 iDSS. All Rights Reserved. - April 24, 2017 Detailed Staff Reports 12 28 of 58 April 24, 2017 Detailed Staff Reports 12 29 of 58 April 24, 2017 Detailed Staff Reports 12 30 of 58 April 24, 2017 Detailed Staff Reports 12 31 of 58 April 24, 2017 Detailed Staff Reports 12 32 of 58 April 24, 2017 Detailed Staff Reports 12 33 of 58 April 24, 2017 Detailed Staff Reports 12 34 of 58 Top Social Media Performers April 24, 2017 Detailed Staff Reports 12 35 of 58 Top Social Media Performers April 24, 2017 Detailed Staff Reports 12 36 of 58 Top Social Media Performers April 24, 2017 Detailed Staff Reports 12 37 of 58 Top Social Media Performers April 24, 2017 Detailed Staff Reports 12 38 of 58 Top Social Media Performers April 24, 2017 Detailed Staff Reports 12 39 of 58 Top Social Media Performers April 24, 2017 Detailed Staff Reports 12 40 of 58 Top Social Media Performers April 24, 2017 Detailed Staff Reports 12 41 of 58 Top Social Media Performers April 24, 2017 Detailed Staff Reports 12 42 of 58 Top Social Media Performers April 24, 2017 Detailed Staff Reports 12 43 of 58 Naples, Marco Island, Everglades CVB Call Summary by Toll Free Number For the month of March 2017 TOLL FREE NUMBER # OF CALLS MINUTES 800-2ESCAPE 8002372273 28 23.8 Sports Council 8003423110 3 1.1 Film Commission 8003495770 18 7.7 Naples #1 8004552604 5 1.9 PR-Editorial 8006883600 27 73.1 Storm Information 8007858252 0 0 Meeting Planner 8008301760 6 8.6 International 2392251013 0 0 Travel Agent 8884091403 0 0 Grand Total 87 116.2 Phase V Page 1 of 16 April 24, 2017 Detailed Staff Reports 12 44 of 58 03/31/2017 MinutesCalls/RequestPurpose Naples, Marco Island, Everglades CVB Inquiry Summary by Purpose For the month of March 2017 Live Information 1 2.23 Special Fulfillment 0 0.00 Guide Request 972 37.48 CVB Office Referral 0 0.00 Hang up 0 0.00 Wrong Number 0 0.00 eNewsletter Signup 1,900 0.00 Golf E-blast 0 0.00 Meeting Planner 0 0.00 Grand Total: 2,873 39.72 Phase V of Southwest Florida Page 2 of 15 April 24, 2017 Detailed Staff Reports 12 45 of 58 03/31/2017 Guide # of Requests Quantity Naples, Marco Island, Everglades CVB Guide Request Summary by Guide For the month of March 2017 Rack Brochure (Portuguese) 4 4 Rack Brochure (Spanish) 7 7 Visitor's Guide (English) 1087 960 Visitor's Guide (German) 11 11 982 1109Grand Total: 982Unigue requests for guides: Phase V of Southwest Florida Page 3 of 15 April 24, 2017 Detailed Staff Reports 12 46 of 58 03/31/2017 Current Year Source Month YTD Month YTD % YTD% YTD Last Year Naples, Marco Island, Everglades CVB Guide Request Summary by Source For the month of March 2017 0 1 0.03% 0 0 0.00% Consumer Shows 0 0 0.00% 255 711 8.79% Events 0 0 0.00% 0 0 0.00% Group Markets 0 0 0.00% 0 1 0.01% International Markets 0 0 0.00% 0 1 0.01% Leisure Markets 933 3,779 95.96% 760 6,301 77.86% Meeting Planners 0 0 0.00% 0 9 0.11% Meetings 0 0 0.00% 2 182 2.25% Miscellaneous 10 53 1.35% 18 96 1.19% Newspaper 0 1 0.03% 0 3 0.04% Niche Markets 29 103 2.62% 211 789 9.75% Radio 0 1 0.03% 0 0 0.00% Spring/Summer In-State Campaign 0 0 0.00% 0 0 0.00% Travel Agents 0 0 0.00% 0 0 0.00% Grand Total: 972 3,938 1,246 8,093 * YTD = Fiscal Year to Date Phase V of Southwest Florida Page 4 of 15 April 24, 2017 Detailed Staff Reports 12 47 of 58 03/31/2017 Naples, Marco Island, Everglades CVB Request Summary by For the month of March 2017 Media # of Requests YTD % YTD TOUR BOOK FROM 3 ACE 0 1 100.00% 0 1 100.00% 0Grand Total: 1 *YTD = Fiscal Year to Date Phase V of Southwest Florida Page 5 of 15 April 24, 2017 Detailed Staff Reports 12 48 of 58 03/31/2017 Naples, Marco Island, Everglades CVB Request Summary by Leisure Markets For the month of March 2017 Media # of Requests YTD % YTD Consumer Directories 2010 Naples, Marco Island & the Everglades Visitors Guide 0 1 0.07% 2010 Visit Florida Magazine 0 2 0.14% 2014 VISIT FLORIDA Magazine - Quick Check 1 1 0.07% 2015 VISIT FLORIDA Magazine - Quick Check 1 1 0.07% 2015 VISIT FLORIDA Magazine - Specific Target 4 4 0.28% 2016 VISIT FLORIDA Magazine - Quick Check 74 827 58.32% 2016 VISIT FLORIDA Magazine - Specific Target 20 258 18.19% 2017 VISIT FLORIDA Magazine - Quick Check 212 212 14.95% 2017 VISIT FLORIDA Magazine - Specific Target 109 109 7.69% Attractions, Boating, Beaches, Fishing, Tennis, Family Trave 0 1 0.07% Magazine 1 1 0.07% Northwest, Southeast & The Florida Keys, Outdoors & Nature - 0 1 0.07% Consumer Directories 422 1418 37.52% Consumer E-Marketing ParadiseCoast.com 511 2360 100.00% Miles Media Imports 511 2359 99.96% Phone 0 1 0.04% Consumer E-Marketing 511 2360 62.45% Consumer Magazines Other/Unknown 0 1 100.00% Consumer Magazines 0 1 0.03% 933Grand Total: 3779 *YTD = Fiscal Year to Date Phase V of Southwest Florida Page 6 of 15 April 24, 2017 Detailed Staff Reports 12 49 of 58 03/31/2017 Naples, Marco Island, Everglades CVB Request Summary by Miscellaneous For the month of March 2017 Media # of Requests YTD % YTD CVB Bulk Mail Request 1 2 3.85% CVB Office 0 1 1.92% Friend/Relative 0 5 9.62% Other/Unknown 9 44 84.62% Travel Agent TCTIA FAM October 2011 0 1 100.00% Travel Agent 0 1 1.89% 10Grand Total: 53 *YTD = Fiscal Year to Date Phase V of Southwest Florida Page 7 of 15 April 24, 2017 Detailed Staff Reports 12 50 of 58 03/31/2017 Naples, Marco Island, Everglades CVB Request Summary by Newspaper For the month of March 2017 Media # of Requests YTD % YTD Newsday Travel Section February 2, 2015 0 1 100.00% 0 1 100.00% 0Grand Total: 1 *YTD = Fiscal Year to Date Phase V of Southwest Florida Page 8 of 15 April 24, 2017 Detailed Staff Reports 12 51 of 58 03/31/2017 Naples, Marco Island, Everglades CVB Request Summary by Niche Markets For the month of March 2017 Media # of Requests YTD % YTD Niche Markets (Bridal/Honeymoon) Bridal Guide March/April 2016 0 11 10.68% Bridal Guide March/April 2017 Honeymoon Travel 16 63 61.17% Bridal Guide March/April 2017 Just For You 13 28 27.18% Bridal Guide May/June 2016 0 1 0.97% Niche Markets (Bridal/Honeymoon) 29 103 100.00% 29Grand Total: 103 *YTD = Fiscal Year to Date Phase V of Southwest Florida Page 9 of 15 April 24, 2017 Detailed Staff Reports 12 52 of 58 03/31/2017 Naples, Marco Island, Everglades CVB Request Summary by Radio For the month of March 2017 Media # of Requests YTD % YTD Travel With Kal show on WLIS/WMRD in Connecticut 0 1 100.00% 0 1 100.00% 0Grand Total: 1 *YTD = Fiscal Year to Date Phase V of Southwest Florida Page 10 of 15 April 24, 2017 Detailed Staff Reports 12 53 of 58 03/31/2017 Naples, Marco Island, Everglades CVB Guide Request Summary by State For the month of March 2017 Current Year State Month YTD Month YTD % YTD% YTD Last Year Florida 130 760 20.89% 162 4,425 51.55% Illinois 59 229 6.29% 51 325 3.79% New York 67 228 6.27% 60 311 3.62% Ohio 56 213 5.85% 75 314 3.66% Pennsylvania 51 200 5.50% 52 270 3.15% Michigan 39 155 4.26% 47 219 2.55% New Jersey 46 142 3.90% 41 211 2.46% Texas 30 131 3.60% 18 138 1.61% Massachusetts 23 122 3.35% 154 264 3.08% Wisconsin 31 120 3.30% 33 167 1.95% Minnesota 22 98 2.69% 25 162 1.89% Indiana 18 89 2.45% 33 159 1.85% North Carolina 27 81 2.23% 11 85 0.99% Georgia 31 79 2.17% 20 164 1.91% California 16 73 2.01% 24 113 1.32% Virginia 26 73 2.01% 21 103 1.20% Missouri 19 71 1.95% 23 106 1.23% Maryland 16 63 1.73% 20 100 1.16% Kentucky 21 62 1.70% 17 77 0.90% Tennessee 24 62 1.70% 18 95 1.11% Connecticut 14 49 1.35% 16 89 1.04% Iowa 14 46 1.26% 10 57 0.66% South Carolina 10 43 1.18% 17 53 0.62% Colorado 7 38 1.04% 9 50 0.58% Alabama 11 37 1.02% 5 41 0.48% Arkansas 7 32 0.88% 7 33 0.38% Kansas 12 31 0.85% 5 28 0.33% Louisiana 5 29 0.80% 6 27 0.31% Nebraska 6 29 0.80% 2 21 0.24% Oklahoma 12 29 0.80% 5 29 0.34% Phase V of Southwest Florida Page 11 of 15 April 24, 2017 Detailed Staff Reports 12 54 of 58 03/31/2017 Naples, Marco Island, Everglades CVB Guide Request Summary by State For the month of March 2017 Current Year State Month YTD Month YTD % YTD% YTD Last Year Mississippi 5 21 0.58% 6 32 0.37% Washington 4 21 0.58% 4 25 0.29% Delaware 7 20 0.55% 4 21 0.24% Maine 6 17 0.47% 8 26 0.30% New Hampshire 7 17 0.47% 27 47 0.55% Arizona 5 15 0.41% 1 27 0.31% Rhode Island 3 14 0.38% 3 18 0.21% West Virginia 4 14 0.38% 4 22 0.26% Oregon 8 12 0.33% 5 19 0.22% Idaho 3 10 0.27% 0 5 0.06% Nevada 3 7 0.19% 4 15 0.17% South Dakota 0 7 0.19% 2 13 0.15% Alaska 1 6 0.16% 0 2 0.02% District of Columbia 0 6 0.16% 3 6 0.07% Puerto Rico 3 6 0.16% 0 3 0.03% Utah 1 6 0.16% 2 12 0.14% Montana 2 5 0.14% 1 9 0.10% New Mexico 0 4 0.11% 1 8 0.09% North Dakota 1 3 0.08% 2 22 0.26% Wyoming 1 3 0.08% 0 1 0.01% Hawaii 0 2 0.05% 2 5 0.06% RH 0 2 0.05% 0 0 0.00% VE 0 2 0.05% 0 0 0.00% Vermont 0 2 0.05% 6 10 0.12% Armed Forces 0 1 0.03% 0 0 0.00% PU 0 1 0.03% 0 0 0.00% Virgin Island 0 0 0.00% 0 0 0.00% Grand Total: 914 3,638 1,072 8,584 * YTD = Fiscal Year to Date Phase V of Southwest Florida Page 12 of 15 April 24, 2017 Detailed Staff Reports 12 55 of 58 03/31/2017 Naples, Marco Island, Everglades CVB Guide Request Summary by Country For the month of March 2017 Current Year Country Month YTD Month YTD % YTD% YTD Last Year USA 914 3,638 92.38% 1,072 8,584 92.28% Canada 26 147 3.73% 21 155 1.67% United Kingdom 2 31 0.79% 14 66 0.71% Germany 7 20 0.51% 3 28 0.30% Argentina 4 19 0.48% 1 8 0.09% Brazil 3 13 0.33% 1 18 0.19% Belgium 2 7 0.18% 1 6 0.06% France 3 6 0.15% 6 15 0.16% Netherlands 1 6 0.15% 2 9 0.10% Sweden 0 5 0.13% 2 8 0.09% India 1 4 0.10% 1 2 0.02% Italy 1 4 0.10% 3 6 0.06% Switzerland 1 4 0.10% 1 4 0.04% Australia 1 3 0.08% 0 5 0.05% Denmark 1 3 0.08% 1 2 0.02% Korea, Republic Of 0 2 0.05% 0 1 0.01% Norway 0 2 0.05% 1 5 0.05% Poland 0 2 0.05% 0 0 0.00% Puerto Rico 0 2 0.05% 0 0 0.00% Serbia And Montenegro 0 2 0.05% 0 2 0.02% Ukraine 1 2 0.05% 1 1 0.01% United States Minor Outlying I 0 2 0.05% 0 0 0.00% Algeria 0 1 0.03% 0 2 0.02% Austria 1 1 0.03% 0 1 0.01% Bahamas 0 1 0.03% 0 0 0.00% Can 0 1 0.03% 0 0 0.00% China 0 1 0.03% 0 0 0.00% Czech Republic 1 1 0.03% 0 0 0.00% Ghana 0 1 0.03% 0 1 0.01% Hungary 1 1 0.03% 0 0 0.00% Ireland 1 1 0.03% 0 2 0.02% Phase V of Southwest Florida Page 13 of 15 April 24, 2017 Detailed Staff Reports 12 56 of 58 03/31/2017 Naples, Marco Island, Everglades CVB Guide Request Summary by Country For the month of March 2017 Current Year Country Month YTD Month YTD % YTD% YTD Last Year Israel 0 1 0.03% 0 1 0.01% Malaysia 0 1 0.03% 0 1 0.01% Nigeria 0 1 0.03% 0 1 0.01% Pakistan 0 1 0.03% 0 0 0.00% Us 0 1 0.03% 0 0 0.00% Afghanistan 0 0 0.00% 0 1 0.01% Antigua And Barbuda 0 0 0.00% 0 1 0.01% Estonia 0 0 0.00% 0 2 0.02% Finland 0 0 0.00% 0 2 0.02% Indonesia 0 0 0.00% 0 1 0.01% Martinique 0 0 0.00% 0 1 0.01% Mexico 0 0 0.00% 0 1 0.01% No Address Given 0 0 0.00% 112 353 3.79% Other 0 0 0.00% 1 1 0.01% Spain 0 0 0.00% 2 2 0.02% Trinidad And Tobago 0 0 0.00% 0 1 0.01% Turkey 0 0 0.00% 0 1 0.01% Uruguay 0 0 0.00% 0 1 0.01% Grand Total: 972 3,938 1,246 9,302 * YTD = Fiscal Year to Date Phase V of Southwest Florida Page 14 of 15 April 24, 2017 Detailed Staff Reports 12 57 of 58 03/31/2017 Naples, Marco Island, Everglades CVB Special Fulfillment Requests by Category For the month of March 2017 % YTDYTDMonthMedia Meeting Planners GAP 0 1 0% Meeting Planners 0 1 0% Post Card Incentive Live 0 56 4% Meetings Escapes 0 1,212 92% Prestige Global Meeting Source 0 47 4% Post Card 0 1,315 100% Grand Total: 0 1,316 * YTD = Fiscal Year to Date Phase V of Southwest Florida Page 15 of 15 April 24, 2017 Detailed Staff Reports 12 58 of 58