Agenda 04/25/2017 Item #16E404/25/2017
EXECUTIVE SUMMARY
Recommendation to approve the administrative reports prepared by the Procurement Services
Division for change orders and other items as identified.
OBJECTIVE: To promote accountability and provide transparency to the public and gain th e
Board’s approval/ratification for various procurement -related transactions.
CONSIDERATIONS: In accordance with the Board’s Procurement Ordinance 2017-08 and the
Procurement Manual, the Procurement Services Division produces a regular Administrative Rep ort which
provides for Board approval of the following transactions:
Contract change orders/Amendments that do not exceed ten (10%) of the current Board approved
aggregate amount;
Modifications to the current Board approved performance schedule (number of days);
Other items as determined by the County Manager or designee.
FISCAL IMPACT: The net total for 8 changes to contracts is $51,626. The total number of days
added to contracts is 551.
LEGAL CONSIDERATIONS: This item is approved for form and legality and requires a majority
vote for Board action. - JAK
GROWTH MANAGEMENT IMPACT: There is no Growth Management Impact associated with
this action.
RECOMMENDATION: To ratify/approve change orders and/or Contract Amendments; and other
items as determined by the County Manager or designee in accordance with Procurement Ordinance
2017-08.
Prepared By: Adam Northrup, Procurement Strategist, Procurement Services
ATTACHMENT(S)
1. 0425 Change Order Backup - FY17 0417 (PDF)
2. 0425 Change Order Report - FY17 0417 (PDF)
04/25/2017
COLLIER COUNTY
Board of County Commissioners
Item Number: 16.E.4
Doc ID: 3033
Item Summary: Recommendation to approve the administrative reports prepared by the
Procurement Services Division for change orders and other items as identified.
Meeting Date: 04/25/2017
Prepared by:
Title: Procurement Specialist – Procurement Services
Name: Adam Northrup
04/10/2017 7:53 AM
Submitted by:
Title: – Procurement Services
Name: Ted Coyman
04/10/2017 7:53 AM
Approved By:
Review:
Procurement Services Adam Northrup Additional Reviewer Completed 04/10/2017 8:45 AM
Procurement Services Ted Coyman Additional Reviewer Completed 04/10/2017 6:21 PM
Administrative Services Department Paula Brethauer Level 1 Division Reviewer Completed 04/12/2017 11:49 AM
Administrative Services Department Len Price Level 2 Division Administrator Review Completed 04/12/2017 2:42 PM
Office of Management and Budget Valerie Fleming Level 3 OMB Gatekeeper Review Completed 04/12/2017 2:55 PM
County Attorney's Office Jeffrey A. Klatzkow Level 3 County Attorney's Office Review Completed 04/12/2017 3:32 PM
Office of Management and Budget Laura Wells Additional Reviewer Completed 04/13/2017 8:37 AM
County Manager's Office Nick Casalanguida Level 4 County Manager Review Completed 04/18/2017 4:52 PM
Board of County Commissioners MaryJo Brock Meeting Pending 04/25/2017 9:00 AM
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tUi -Administrative Services Department
Facilities Management Division
April 18, 2017
RE: MEMORANDUM OF APPROVAL
Contract No. 13-6164
Professional Services for Engineers and Architects -TE
Pu rchase Order No. 4500174823
Collier County Project No. 88043
I reviewed the tasks/rate for the Professional Services for Engineers and Architects -
Testing contract. The rates negotiated as part of this work order have been reviewed and
approved as to acceptability for rates under the work items requested.
Sincerely,
Margaret A. Bishop, P.E.
Principal Project Manager
Facilities Management Division
____ f';)\ _____ _
Faciliies Managemmt llvism • 3335 Tamiami Tra� East, Sule 101 • Naples, Florida 34112-5356 • 23�252-8380
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April 18, 2017
RE: Memorandum
Contract 14-6342 – Collier Blvd (Golden Gate to Green Blvd)
Purchase Order 4500156595
Collier County Project 68056
From: Kevin Dugan, Project Manager, Transportation Engineering
____________________________________________________________________________________
The amount of concrete sidewalks are being increased in change order 11 by 1700 SY and will be
increased by another 1100 SY in change order 13. There are four reasons for these overruns.
1. Asphalt turnouts were specified for some driveways on Pine Ridge and White Blvd. When
construction began on the concrete driveways, several residents questioned why they were not
getting concrete driveways while others were. The Project Manager directed that all the
driveways would be concrete. This accounts for 1558 SY of additional concrete that had been
specified as asphalt.
2. The Comp Book calculations for the driveways on Pine Ridge and White Blvd accounted for the
concrete aprons and sidewalks but not the length back to the right-of-way where in some cases
was 40’ (see Plan Sheets).
3. There were several driveways that when poured were too steep and residents claimed that car
damage could occur. These driveways needed to be replaced.
4. The Comp Book calculations show that they were done in September 2007. Several new houses
were constructed since then and the concrete amounts were not included in the plans.
An example of the areas that were added/increased are noted on the markups noted on sheet page 49,
immediately following this memo.
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DrivewayAsphalt turnoutconstructed withconcreteArea betweenturnout and ROWnot accounted forAsphalt turnoutconstructed inconcrete38
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Administrative Services Change Order Report
Item page #Contract/ Grant No.Change #DateProject Name Vendor Name Division - Project Manager Original Contract
Amount
Current Contract
Amount
Change Order
Amount
Revised Contract
Amount
% Over
Board
Approved
Amount
Contract
Length
Change in
length
(Days)
Updated
contract
length
Change in
length
(%)
1 1 13-6164 1 3/7/2017 SCRWTP VFD Replacement Carollo Engineering PUD - Alicia Abbott $32,315.50 $32,315.50 $0.00 $32,315.50 0.00%360 0 360 0.00%
2 6 15-6457 6 3/16/2017 Naples Manor WM Douglas Higgins PUD - Wayne Karlovich $2,231,395.00 $2,231,395.00 $0.00 $2,231,395.00 0.00%365 6 371 1.64%
3 20 15-6494 1 3/10/2017 NCRWTP Transfer pump
replacement Quality Enterprises Engineering - Tom Sivert $967,970.00 $967,970.00 $0.00 $967,970.00 0.00%432 50 482 11.57%
4 21 13-6178 6 3/13/2017 Vanderbilt Beach MSTU
Utility Hole Montes PTNE - Harry Sells $586,493.00 $689,493.00 $50,000.00 $739,493.00 7.25%966 267 1233 27.64%
5 25 14-6257 2 3/21/2017 Doctors Pass Jetty Humiston & Moore
Engineers
Coastal Zone Management - Gary
McAlpin $148,266.00 $148,266.00 $0.00 $148,266.00 0.00%900 180 1080 20.00%
6 27 13-6164-
TE 2 3/17/2017 Professional Services and
Archetechs Forge Engineering Parks and Rec - Felicia Kirby $4,965.00 $4,965.00 $0.00 $4,965.00 0.00%29 0 29 0.00%
7 35 14-6342 11 3/18/2017 Community Asphault Community Asphalt
Corp
Transportation Engineering - Kevin
Dugan $22,688,000.00 $22,688,000.00 $0.00 $22,688,000.00 0.00%877 20 897 2.28%
Meeting Date Total number of Change orders Total Dollar
Change
Total
Change in
Days
4/25/2017 7 $50,000.00 523