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Agenda 03/21/2017 PELICAN BAY SERVICES DIVISION Municipal Services Taxing & Benefit Unit NOTICE OF PUBLIC MEETING TUESDAY, MARCH 21, 2017 THE LANDSCAPE & SAFETY COMMITTEE OF THE PELICAN BAY SERVICES DIVISION WILL MEET AT 10:15 AM ON MARCH 21 AT THE COMMUNITY CENTER AT PELICAN BAY, LOCATED AT 8960 HAMMOCK OAK DRIVE, NAPLES, FL 34108. AGENDA 1. Pledge of Allegiance 2. Roll call 3. Agenda approval 4. Approval of 02/21/17 meeting minutes 5. Audience comments 6. Administrator's Report a. Expand areas of mulch use vs. pine straw b. Water tank maintenance (painting) update c. Prioritize street light study tasks 7. Sharrow maintenance discussion 8. CCSO stats 9. Landscape Management Plan review continued 10. Committee member comments 11. New business 12. Adjournment *indicates possible action item ANY PERSON WISHING TO SPEAK ON AN AGENDA ITEM WILL RECEIVE UP TO THREE (3) MINUTES PER ITEM TO ADDRESS THE BOARD. THE BOARD WILL SOLICIT PUBLIC COMMENTS ON SUBJECTS NOT ON THIS AGENDA AND ANY PERSON WISHING TO SPEAK WILL RECEIVE UP TO THREE (3) MINUTES. THE BOARD ENCOURAGES YOU TO SUBMIT YOUR COMMENTS IN WRITING IN ADVANCE OF THE MEETING. ANY PERSON WHO DECIDES TO APPEAL A DECISION OF THIS BOARD WILL NEED A RECORD OF THE PROCEEDING PERTAINING THERETO, AND THEREFORE MAY NEED TO ENSURE THAT A VERBATIM RECORD IS MADE,WHICH INCLUDES THE TESTIMONY AND EVIDENCE UPON WHICH THE APPEAL IS TO BE BASED. IF YOU ARE A PERSON WITH A DISABILITY WHO NEEDS AN ACCOMMODATION IN ORDER TO PARTICIPATE IN THIS MEETING YOU ARE ENTITLED TO THE PROVISION OF CERTAIN ASSISTANCE. PLEASE CONTACT THE PELICAN BAY SERVICES DIVISION AT (239) 597-1749 OR VISIT PELICANBAYSERVICESDIVISION.NET. 3/16/2017 4:14 PM PELICAN BAY SERVICES DIVISION LANDSCAPE & SAFETY COMMITTEE MEETING FEBRUARY 21, 2017 The Landscape & Safety Committee of the Pelican Bay Services Division met on Tuesday, February 21 at 10:15 a.m. at the Community Center at Pelican Bay, located at 8960 Hammock Oak Drive,Naples, Florida 34108. The following members attended. Landscape & Safety Committee Mike Shepherd Joe Chicurel, Chairman Scott Streckenbein Tom Cravens (absent) Gary Ventress Pelican Bay Services Division Staff Mary McCaughtry, Operations Analyst Neil Dorrill, Administrator Lisa Jacob, Associate Project Manager Marion Bolick, Operations Manager Barbara Shea, Recording Secretary Also Present Jim Carr, Agnoli, Barber & Brundage Dave Trecker, PBSD Board APPROVED AGENDA (AS PRESENTED) 1. Call to order 2. Pledge of Allegiance 3. Agenda approval 4. Approval of 01/17/17 meeting minutes 5. Audience comments 6. Administrator's Report a. Street Light Update ("What we've done, Where we are, & What's next") b. Lighted crosswalk at north tram station 7. Cobblestone removal 8. Landscape Management Plan discussion 9. Chairman's comments 10. Committee member comments 11. Adjournment ROLL CALL Mr. Cravens was absent and a quorum was established AGENDA APPROVAL Mr. Streckenbein motioned, Mr. Ventress seconded to approve the agenda as presented. The motion carried unanimously. 1 Pelican Bay Services Division Landscape & Safety Committee Meeting February 21,2017 APPROVAL OF 01/17/17 MEETING MINUTES Mr. Streckenbein motioned, Mr. Shepherd seconded to approve the 01/17/17 meeting minutes as presented. The motion carried unanimously. AUDIENCE COMMENTS Mr. Trent Waterhouse commented on inquiries received from Chateaumere residents concerning the newly cleared area at the PBSD maintenance site to be used for mulch generation. ADMINISTRATOR'S REPORT STREET LIGHT UPDATE Mr. Dorrill provided an update on the Waterside/Artis-Naples street lighting project, which has been permitted and is expected to be completed within 30 days. Ms. Jacob reported that the Gulf Park Drive conversion to LED lights project is expected to begin following the approval of the pending purchase order. Mr. Bolick reported that the remediation of tree conflicts with street lights has been completed. Mr. Dorrill commented that staff will review the 2016 engineer's report on the adequacy of street lighting on Pelican Bay streets to determine, (1) the need for additional poles, (2) the need to move poles to more strategic locations, especially at crosswalks and intersections, and (3) the need to extend street light arms. The committee agreed to discuss these issues further at its March meeting. Mr. Dorrill suggested that the Budget Committee discuss a possible millage reduction and/or a broader use of street lighting fund 778, based on estimates of funds needed for future street lighting capital improvements. LIGHTED CROSSWALK AT NORTH TRAM STATION Mr. Jim Carr, engineer with Agnoli, Barber and Brundage, commented that (1) FDOT has no clear standard for this type of traffic situation of a flashing beacon at a crosswalk, (2) posts can be situated either at the front or back of the crosswalk, and (3) the County Traffic Ops. staff has no objections to moving the posts. Dr. Chicurel summarized committee consensus as (1) move the "push button" so that it faces the pedestrian waiting to cross, (2) add a sign to the existing post stating, "push button to turn on warning lights," and(3) move the post so that it is to the right of the pedestrian waiting to cross. DISCUSSION OF EXECUTIVE SUMMARY TO GO IN FRONT OF THE BCC Mr. Dorrill reported that as a result of staff's exuberance to complete community renewal projects, staff overspent the amount of a purchase order for plant materials. In order for the final payment to be issued to this vendor (approximately $7,000), an executive summary must be approved by the BCC. Mr. Dorrill commented that he will share the final edition of the executive summary with the full board, prior to its being brought to the BCC for approval (expected BCC meeting date of 2/28/17). COBBLESTONE REMOVAL Dr. Chicurel summarized the history of the installation of cobblestones at four midblock crosswalks in Pelican Bay, and subsequent resulting events including (1) the approval by the PBSD in 2013 to remove the cobblestones at San Marino at the request of San Marino residents, 2 Pelican Bay Services Division Landscape & Safety Committee Meeting February 21, 2017 and (2) the request by bicyclist Charles Carignan for the removal of all remaining PB cobblestones for safety concerns. Dr. Chicurel commented that according to federal guidelines, cobblestones are not recommended where pedestrians or bicyclists are expected. He reported staffs estimate of $15,000 to replace cobblestones with pavers for each of the three existing crosswalks. Mr. Dorrill commented that the cobblestone crosswalks were in strict conformance with the specifications of traffic standards when installed in 2012. He commented that the cobblestones are not a hazard, but a visual and auditory nuisance to the community. Mr. Trent Waterhouse commented that paver crosswalks are less disruptive to bicyclists. Dr. Trecker spoke in support of the removal of the cobblestones on the basis of noise reduction and the lack of serving any function. Dr. Chicurel motioned, Mr. Streckenbein seconded to recommend to the full board that the PBSD remove all cobblestones at the three remaining crosswalks on Pelican Bay Blvd. and replace them with red pavers. The motion carried unanimously. LANDSCAPE MANAGEMENT PLAN DISCUSSION The committee reviewed and discussed pages 1-3 of the "Landscape Management Plan," authored by Mr. Shepherd. Dr. Chicurel commented on his ultimate goal which is to provide a landscaping management plan to staff which includes expectations and specifics. Mr. Bolick commented that he will provide an updated list of approved horticultural species to include the addition of wart fern, Asian Snow, and other species, and the deletion of Benj amine Ficus. Dr. Chicurel expressed his preference for tapered turf lines. MR. STRECKENBEIN DEPARTED THE MEETING AT 11:23 CHAIRMAN'S COMMENTS Dr. Chicurel requested that the L&S Committee members review pages 4-7 of the "Landscape Management Plan" for discussion at the March L&S Committee meeting. COMMITTEE MEMBER COMMENTS Dr. Chicurel provided "before and after" visuals of community renewal projects completed during the past year under the direction of Mr. Bolick. The committee discussed achieving further positive outcomes to the PB community through the purchase of additional plant materials to complete additional renewal projects. The budget for plant materials has been depleted. Mr. Shepherd motioned, Mr. Ventress seconded to authorize Mr. Dorrill to approach the full board for a budget amendment authorizing up to $50,000 based on Mr. Bolick's counsel. The motion carried unanimously. ADJOURNMENT IThe meeting was adjourned at 11:45 a.m. 3 Pelican Bay Services Division Landscape & Safety Committee Meeting February 21,2017 Joe Chicurel, Chairman Minutes approved [ 1 as presented OR F 1 as amended ON F 1 date 4 Agenda Item#6c Page 1 of 1 Estimated Project Budget-Exhibit"A" Pelican Bay Services Division Street Lighting Replacement Review March 10,2017 Scope of Services Agnoli,Barber&Brundage,Inc.,(ABB)is pleased to submit this proposal to render professional engineering services. Pelican Bay Services Division(PBSD)is requesting a proposal from ABB for review of street lighting within Pelican Bay. ABB will hire Hollis Engineering Consultants, Inc. to provide review and recommendations and work related to the photometrics and lighting selections. Following is a description for the scope of services: 1. Show areas where there is a possibility for extending arms rather than relocating existing $1,194 LS streetlights in area where trees are still in conflict with street lighting 2. Show locations where adding additional streetlight poles at crosswalks and intersections are $1,194 LS needed. 3. Evaluate ground level bollard lighting on Laurel Oak/Ridgewood Drive adjacent to the new $1,934 LS Waterside Shops-Artis Naples sidewalk, with lighting spectrum maps that shows the levels of existing light(based on the new LED fixtures) and with proposed bollard lighting. 4. Show close-up of sections of a roadway in Pelican Bay, similar to previously provided at $2,106 LS Ridgewood Dr. /Laurel Oak Dr., showing levels of existing NH light vss. LED (section of roadway to be determined,but possibly at one of the crosswalks intersections). 5. Assist PBSD determine the type of labels (vinyl, adhesive, reflective,etc.) that could be used $981 LS to affix to the concrete street light poles(for numbering purposes). 6. Provide a map showing where streetlights could be added and/or relocated to eliminate conflicts $1,504 LS with trees. 7. Prepare for and attend the Landscape & Safety Committee meeting scheduled for Tuesday, $912 LS March 2151 at 10:00 a.m. at the Community Center at Pelican Bay. TOTAL $9,825 LS LS=Lump Sum Reimbursables Per Attached Rate Sheet Reimbursable expenses include expenses for blueprinting,copying services,data base searches, $50 color graphics, overnight express delivery service, long distance telephone calls, the cost of Estimate public meeting signs,noticing the public meeting by mail and by newspaper advertisement,and mailing lists from collier County Property appraisers Office. Schedule B—Rate Sheet follows. 2 K:\2015\15-0103-B Pelican Bay Srvs.Div.Street Lighting Replace.Review\Correspondences\Proposal\Pelican Bay Srvs.Division-Engineering Srvs.for Street Lighting Replace.Review 030917.docx Chapter 9C-MUTCD 2009 Edition-FHWA https://mutcd.fhwa.dot.gov/htm/2009/part9/part9c.htm Agenda Item#7 Page 1 of 4 Figure 9C-9. Shared Lane Marking e 00 70 i t A. Assist bicyclists with lateral positioning in a shared lane with on-street parallel parking in order to reduce the chance of a bicyclist's impacting the open door of a parked vehicle, B. Assist bicyclists with lateral positioning in lanes that are too narrow for a motor vehicle and a bicycle to travel side by side within the same traffic lane, C. Alert road users of the lateral location bicyclists are likely to occupy within the traveled way, D. Encourage safe passing of bicyclists by motorists, and E. Reduce the incidence of wrong-way bicycling. Guidance: 02 The Shared Lane Marking should not be placed on roadways that have a speed limit above 35 mph. Standard: 03 Shared Lane Markings shall not be used on shoulders or in designated bicycle lanes. Guidance: 04 If used in a shared lane with on-street parallel parking, Shared Lane Markings should be placed so that the centers of the markings are at least 11 feet from the face of the curb, or from the edge of the pavement where there is no curb. 05 If used on a street without on-street parking that has an outside travel lane that is less than 14 feet wide, the centers of the Shared Lane Markings should be at least 4 feet from the face of the curb, or from the edge of the pavement where there is no curb. 06 If used, the Shared Lane Marking should be placed immediately after an intersection and spaced at intervals not greater than 250 feet thereafter. Option: 07 Section 9B.06 describes a Bicycles May Use Full Lane sign that may be used in addition to or instead of the Shared Lane Marking to inform road users that bicyclists might occupy the travel lane. Back to Top 0 FHWA 7 of 7 3/7/2017 4:12 PM Agenda Item#7 Page 2 of 4 From: Jim Carr [mailto:jim.carr©abbinc.com] Sent: Tuesday, March 07, 2017 5:12 PM To: JacobLisa; Tom Barber Cc: NeilDorrill; Joseph Chicurel Subject: RE: Unit Price for Thermoplastic Sharrow Marker? Lisa, Yes the sharrows can be painted to be centered in the lane. Attached is the MUTCD criteria. See the last page. The markings shall be centered at least 4'from the face of curb or edge of pavement. It does not specify a maximum distance. The caveat is that this is a County road and they may have a preferred standard that they are all the same throughout the County. Centering the markings should not make them much farther from where they are today, but I agree would be enough to help reduce the tire wear and it would move them farther away from the lane edge where most bikers seem to ride. Ja wt.e ,A. Carr, P.E. Agnoli,Barber&Brundage,Inc. 7400 Trail Boulevard,Suite 200 Naples,FL 34108 239.597.3111 ext 215 239.5662203 fax From: Joseph Chicurel [mailto:jchicurel@gmail.com] Sent: Tuesday, March 07, 2017 11:21 AM To: JacobLisa Subject: Re: Unit Price for Thermoplastic Sharrow Marker? Neil and I discussed going with thermoplastic but I want to know if we can (1) Paint the sharrows in the middle of the lane so that tires don't ride over then causing the need to re-paint them so soon (2)when Gulfpark is to be resurfaced. Joe Sent from my iPhone From: GossardTravis Sent: Tuesday, March 07, 2017 8:20 AM To: JacobLisa Subject: FW: Unit Price for Thermoplastic Sharrow Marker? Good morning, A little more info. Take care, Travis D. Gossard Sr. CPM Director,Road Maintenance Division Growth Mgmt. Department Collier County Government PH#239-252-8924 Fax#239-774-6406 Travisciossard@collieraov.net Agenda Item#7 Page 3 of 4 From: BlancoAlexander Sent: Tuesday, March 07, 2017 8:10 AM To: GossardTravis Cc: VorthermsJonathan Subject: RE: Unit Price for Thermoplastic Sharrow Marker? Travis,Jon, Each Sharrow per design index is 8.1 sq ft. Our cost, per contract,on the sq ft on the following items: • Paint only is$4.00=32.40 each • 60 Mill Thermoplastic is$4.00=$32.40 each • 90 mill Thermoplastic is$5.00=$40.50 each Let me know if you need anything else. Thanks .4txanderBlanco Inspector Collier County government growt!✓KanagementDept Road-&Bridge Maintenance Division 7B[23g-252-4924 fax Rig-774-64496 Akxanderff ancoPcodkrgov net From: GossardTravis Sent: Thursday, March 02, 2017 4:09 PM To: JacobLisa Cc: NeilDorrill Subject: FW: Unit Price for Thermoplastic Sharrow Marker? Good afternoon, Below are our unit prices per the current contract.Just as an FYI we do not apply thermo to any sidewalk or bike lane markings.The thermo is very thick and creates a bump that bicyclist and pedestrians complain about. Take care, Travis D. Gossard Sr. CPM Director, Road Maintenance Division Growth Mgmt. Department Collier County Government PH#239-252-8924 Fax#239-774-6406 Travisaossard@collieraov.net From: VorthermsJonathan Sent: Thursday, March 02, 2017 3:12 PM To: GossardTravis Cc: BlancoAlexander Subject: FW: Unit Price for Thermoplastic Sharrow Marker? Agenda Item#7 Page 4 of 4 THERMOPLASTIC 60 MU. 90 Mit 18 SYMBOLS,NUMBERS&PAVEMENTS MESSAGES SQUARE FOOT $ 4.00 $ 5.00 t9 THERMOPLASTIC,SOLID,6"TRAFFIC STRIPE,LESS THAN 1 M1LE,WHITE LINEAR FEET $ 0.65 $ 0.80 40 THERMOPLASTIC,SOLID,6"TRAFFIC STRIPE,GREATER THAN 1 MILE,WHITE LINEAR FEET $ 0.65 $ 0.80 21 THERMOPLASTIC,SOLID,6"TRAFFIC STRIPE,LESS THAN 1 MILE, YELLOW LINEAR FEET $ 0.65 $ 0.80 THERMOPLASTIC,SOLID,6"TRAFFIC STRIPE,GREATER THAN 1 MILE, 22 YELLOW LINEAR FEET $ 0.65 $ 0.80 THERMOPLASTIC,SOLID,TRAFFIC STRIPE, MANUAL APPLICATION, 6", 23 WHITE LINEAR FEET $ 1.25 $ 1.50 24 THERMOPLASTIC,SOLID,TRAFFIC STRIPE,8",WHITE LINEAR FEET $ 1.50 $ 1.75 25 THERMOPLASTIC,SOLID,TRAFFIC STRIPE, 12",WHITE LINEAR FEET $ 2.50 $ 3.50 26 THERMOPLASTIC,SOLID TRAFFIC,STRIPE 18",WHITE LINEAR FEET $ 2.95 $ 4.95 27 THERMOPLASTIC,SOLID TRAFFIC,STRIPE 24",WHITE LINEAR FEET $ 3.95 $ 5.95 THERMOPLASTIC,SOLID,TRAFFIC STRIPE, MANUAL APPLICATION, 6", 28 YELLOW LINEAR FEET $ 1.25 $ 1.50 29 THERMOPLASTIC,SOLID,TRAFFIC STRIPE,8",YELLOW LINEAR FEET $ 1.50 $ 1.75 30 THERMOPLASTIC,SOLID,TRAFFIC STRIPE, 12",YELLOW LINEAR FEET $ 0.01 $ 0.01 31 THERMOPLASTIC,SOLID TRAFFIC,STRIPE 18",YELLOW LINEAR FEET $ 2.95 $ 4.95 32 THERMOPLASTIC,SOLID TRAFFIC,STRIPE 24'",YELLOW LINEAR FEET $ 0.01 $ 0.01 Agenda Item#7-2 Page 1 of 1 Fading Sharrows m • o- - ';':-4:4:',.,.;111Itlific.,4ii: t , ...:.,,,, ,,, : H,,,,,i,,,...,„ „ ::.,:,.,:,:,,E:::,.,',',;,.'-,:: :', :-,':::':::, .�- 54� E-a_akt. avrr ,1:;tt'ii-:qi',,,''':'t14,t:,f';',,,.,.,„, :: ,!E, it:"'Olt:*iql;taA4iiil!-k:. sfir ,-, Y`' k NTA':ri-:;:.,.:i:7-:.FE-,,,,,.,-,,i:E[T::,.,_,:_i,,:::i,i-,,,,.:,:::_i:,i..,E,,,:iiii:-..,:i:: ';-?:[,.,,.i.,1;;lt;:. ,ki7?*z,''t1::44i,lri-,i,,Z':*;1 := r �' Sity,,, L' .€�tt ^sF -§:* -.g�J T" Agenda Item#9 Page 1 of 4 Signs and Utility Monuments Signage and "hard" monuments (utility poles, utility cabinets, irrigation pedestals, pedestrian walkways, street lighting condition and effectiveness, etc.) should present with an appearance congruent with the property values which characterize the overall development. Paint finishes, sign lettering, geographical positioning, orientation, monument design and suitability, etc should be managed to enhance the community. Performance Objectives All equipment shall be in sound working condition and shall meet all OSHA Safety Standards. All workmen shall be aware of and trained in the operation of the equipment which they are assigned. Mowing/Edging/Blowing Mowing of turf shall be done as needed, generally once per week during summer months (March-October) and biweekly during winter months (November-February), but in no case shall the turf be allowed to appear substantially "ragged" or overgrown. Mower height shall be set for 4-5" in areas of St. Augustine grass. Mower blades shall be sharpened ahead of each mowing cycle and provide crisp clipping of the turf, without evidence of shredding. Mower tires shall be properly inflated to avoid bevel cutting. Mower path shall be varied weekly to prevent tracking. Mower decks shall be cleaned at the end of each day. Mowers exposed to turf fungus shall be sterilized, using techniques prescribed by the Operations Manager. All sidewalks, roadway curbs and beds shall be mechanically edged with a gasoline powered "stick edger" each week (including asphalt/turf joint along US41). Turf "stringers" remaining curbside of the edge shall be mechanically removed. All organic debris generated as a result of mowing or edging shall be removed from hardscapes with blowers. Mulch and annual flower beds shall be kept materially free of turf clippings. Additional blowing of turf clippings which would otherwise "blanket" surviving turf areas shall be done as needed. Directing organic debris toward lakes or storm sewer collection structures should be avoided. Debris located in roadway curbs and intersections which cannot be dislodged with blowers shall be mechanically removed. Agenda Item#9 Page 2 of 4 Trimming All shrubs and like materials shall be trimmed with sufficient frequency to maintain plant health and to provide a manicured appearance. Hedge rows expected to present in a crisp, rectilinear form (i.e. coco plumb) shall be machine trimmed. Species which would be expected to present in "casual" form (i.e. arbocola) shall be hand trimmed. Shrubs and like materials placed near roadway intersections and median cut- throughs shall be groomed in a manner to maintain proper lines of sight for motorized vehicles (reference FDOT Sl-546) Dead or interfering tree limbs or palm frowns shall be trimmed as needed for trees up to eight (8) feet. Hardwood trees shall be comprehensively trimmed annually by a professional tree service. Tree trimming shall be overseen by a certified arborist. Palm trees shall be trimmed twice annually by a professional tree service. Additional trimming shall be scheduled for individual palm trees when presenting with an abundance of objectionable dead frowns or seed pods. Parasitic growths, air ferns, etc. which attach themselves to trees and palms should be removed regularly. Mulching All beds (including, but not limited to shrubbery beds, entry beds, tree circles, light pole and/or signage circles) shall be heavily mulched once during the months of November or December and again during the montsh of June-July. Secondary dressing of all beds shall occur throughout the balance of the year to assure that no bare spots emerge. Mulch placement shall be confined to the appropriate bed and not allowed to invade adjacent turf areas or spill over hardscape or roadways. Mulch beds shall be maintained free of weeds and shall be mechanically detailed with sufficient regularity to remain free of debris, horticultural spoil, rocks which have surfaced, etc. Mulch material shall be Long Leaf Pine needle straw. Agenda Item#9 Page 3 of 4 Fertilization/Weed Control/Pest Control Turf areas shall be fertilized four (4) times per year, using premium, slow release, granular fertilizer. Exact chemical composition shall be managed from application to application to provide needed nutrients for health and thriving root structure. General guidance would suggest 9-0-15 (13-3-13 alternate) for spring/fall applications and 6- 0-15 for summer applications. Fertilizer rates should be consistent with label instructions or with guidelines in Florida Administrative Code 5E-1.003. Leaving fertilizer on impervious surfaces or on lake banks should be avoided. Shrubs and trees shall be fertilized three (3) times per year (8-10-10 for shrubs, 13-3- 13 for palms and trees). Additional treatments with tailored fertilizer compositions shall be applied as needed to alleviate localized deficiencies and/or distress. Turf areas shall be treated at least four (4) times per year with a pre-emergent weed control product. Additional spray treatment(s) shall be applied as required to maintain the neighborhood in an essentially "weed free" condition. In cases of turf invasion by undesirable weeds and/or grasses, the affected area(s) shall either be mechanically cleared of the invading specie or entire turf sections shall be chemically starved, removed, and resodded. All trees up to fourteen feet (14'), shrubs, and turf shall be treated as needed to prevent and/or control any pest infestations and or fungus which might have a deleterious effect on the horticultural integrity of species. Irrigation The irrigation system shall be completely inspected at least once per month by personnel trained in irrigation system management. Additional localized inspections shall be made routinely when over/ under watering conditions are suspected. Any deficiencies observed shall be promptly corrected. Inspections shall confirm that: • All piping remains leak free. • All heads are functioning, free of clogging, properly positioned and discharging in the correct direction. • All timer clocks are set with the correct times and cycle frequency, are fitted with a functioning rain sensor and are otherwise performing properly. During times of water restrictions imposed by Collier County, clocks shall be set in compliance with prevailing regulations. • All solenoid valves are opening and shutting properly, allowing proper flow volumes. Solenoid enclosures shall be in good repair, level and of correct height to prevent mower "dipping". Agenda Item#9 Page 4 of 4 Street Lights, Signs and Utility Monuments Street lights shall be maintained in vertically plumb condition and fitted with working bulbs / ballasts. Adjacent trees shall be trimmed to allow satisfactory light dispersion. Signs shall be properly secured to appropriately sized footings. Any listing of signs shall be promptly corrected. Remediation of sign finishes and vinyl shall be performed with sufficient regularity to insure that no such monument presents in an unsightly condition. Turf shall be mechanically or chemically distanced from signs, so as to avoid damage from string edgers. Utility marker poles ("buried cable", "sewer main", etc) and/or utility pedestals shall be maintained in reasonable condition. Poles shall be cut to approximately 18" where possible. Pedestal and utility cabinet paint finishes shall be maintained to prevent rusting or unsightly appearance. Monuments shall be maintained in a vertically plumb condition. Deterioration which cannot be remedied with topical efforts shall be shielded from view through placement of horticultural elements. Agenda #9-2 Item of 1 Page 1 Grass Clippings in Lake P 3 s t �E ro.F q X74 !r :;' Pelican Bay //: Services Division Landscape Management Plan Approved Horticultural Species Where possible, landscape plantings in areas managed by the PBSD shall be selected from the following materials: Hedge Viburnum Suspensum Viburnum Odoratissimum Viburnum Awabuki Green Island Ficus Arboricola Podocarpus Silver Buttonwood Coco Plumb Firebush Seagrape Ground Cover Coral Creeper Variegated Flax Asiatic Jasmine Dwarf Carissa Oyster Purple Queen Ornamental Peanut Mini Sunflower Agapanthus Artillery Fern Wart Fern Trees Gumbo Limbo Black Olive Shady Lady Tabebulia Magnolia Poinciana Live Oak African Tulip Green Buttonwood Palms Royal Foxtail Christmas King Alexander Pygmy Date Palm Spindle Bismark Thatch Bushes / Other Croton Ixora Firecracker Fern Blue Rug Juniper Gardenia Hibiscus Dracaena Ligustrum Guava Philodendron Bougainvillea Foxtail Fern Asparagus Fern Variegated Ginger Coingo Xanadu Clusia Dwarf Clusia Panpanus Sunrise Red Copperlief Song of India Variegated Agave Flowers Penta Begonia Impatiens Geraniums Appearance Objectives Turf Grass should be considered the principal building block of the landscape scheme. Where possible, turf should always be placed as a boundary between roadway and planting beds to retain mulch and provide a medium for crisp edging. Minimum turf width should be 12" to prevent edge drying. Underlying soil should be graded to eliminate mounding and subsequent mower scalping. Depressions should be eliminated to prevent mower dipping. Turf areas should be monitored continuously to identify and treat any weed infestation, pest infestation, irrigation deficiency or weed bloom. In cases where the turf is clearly compromised, replacement should be made promptly. Areas where insufficient sun exposure prevents turf from thriving should be reconfigured with plant material and/or mulch beds. Hedges and Plantings Hedge rows should be trimmed with level tops and plumb vertical walls. Where adjacent to roadways, driveways or sidewalks, the hedge wall should follow the corresponding hardscape, without overhang. Hedge members with voids in foliage or outsized branch structure should be replaced. In cases where the replacement of a single hedge member would produce a dominant and continuing "missing tooth" in the row, the entire row should be replaced. Soil beds should always be amended at time of replanting. Plantings sharing an adjacent footprint or planting bed with multiple species should demonstrate clear distinction between species, without interwoven foliage. Plantings within a bed should be maintained at uniform size, either by trimming or removal, separation and replanting. No single grouping of a given species should be allowed to suggest some components as being more vigorous than the surrounding members. Chronically weak members should be replaced. Soil beds should always be amended at time of replanting. Species characterized by seasonal stringers (i.e. Variegated Flax seed shoots) should be groomed regularly. Where possible, hedges and/or plantings should be placed in "layered" arrangements, with larger species to the rear, stepping uniformly to smaller species in the foreground. Constituent species should reflect varying leaf geometry, color, etc. to provide maximum visual differentiation. Plantings and/or hedges should be placed and trimmed to visually shield mechanical monuments (i.e. FPL transformers, Telecommunication / CATV pedestals, water company back-flow assemblies, etc.). Species selections should be varied throughout the development to avoid pockets of overuse. Flowers Soil beds should always be amended at time of planting. Planting rotation should be scheduled with sufficient regularity to prevent overgrown and/or "leggy" members. Mulch Mulch should be used to visually dress the base of plantings, prevent weeds and maintain soil moisture. Mulch is not intended to be a stand-along component of a landscape scheme. Significant expanses of mulch should generally be replaced with either turf, hedge rows, or plantings. Areas with inadequate sunlight can sometimes justify large expanses of mulch, with attention to regular grooming and avoiding spillage into roadways Mulch circles around trees should be of appropriate size and exhibit crisp edges against adjacent turf. Circle size should not be greater than 3-4 times the tree trunk caliper and should be concentric with the tree itself. In areas where multiple trees are in close proximity to each other, serpentine beds which encompass several trees are acceptable. Linear plant beds should have edges which generally do not extend more than one foot beyond the planting drip lines. Small mulch circles should be maintained around mechanical monuments (i.e. post lights) to allow the use of string edgers without endangering the monument. Mulch beds should be artfully contoured to enhance adjacent plantings. Extended "straight line" bed edges should be avoided. Signs and Utility Monuments Signage and "hard" monuments (utility poles, utility cabinets, irrigation pedestals, pedestrian walkways, street lighting condition and effectiveness, etc.) should present with an appearance congruent with the property values which characterize the overall development. Paint finishes, sign lettering, geographical positioning, orientation, monument design and suitability, etc should be managed to enhance the community. Performance Objectives All equipment shall be in sound working condition and shall meet all OSHA Safety Standards. All workmen shall be aware of and trained in the operation of the equipment which they are assigned. Mowing/Edging/Blowing Mowing of turf shall be done as needed, generally once per week during summer months (March-October) and biweekly during winter months (November-February), but in no case shall the turf be allowed to appear substantially "ragged" or overgrown. Mower height shall be set for 4-5" in areas of St. Augustine grass. Mower blades shall be sharpened ahead of each mowing cycle and provide crisp clipping of the turf, without evidence of shredding. Mower tires shall be properly inflated to avoid bevel cutting. Mower path shall be varied weekly to prevent tracking. Mower decks shall be cleaned at the end of each day. Mowers exposed to turf fungus shall be sterilized, using techniques prescribed by the Operations Manager. All sidewalks, roadway curbs and beds shall be mechanically edged with a gasoline powered "stick edger" each week (including asphalt/turf joint along US41). Turf "stringers" remaining curbside of the edge shall be mechanically removed. All organic debris generated as a result of mowing or edging shall be removed from hardscapes with blowers. Mulch and annual flower beds shall be kept materially free of turf clippings. Additional blowing of turf clippings which would otherwise "blanket" surviving turf areas shall be done as needed. Directing organic debris toward lakes or storm sewer collection structures should be avoided. Debris located in roadway curbs and intersections which cannot be dislodged with blowers shall be mechanically removed. Trimming All shrubs and like materials shall be trimmed with sufficient frequency to maintain plant health and to provide a manicured appearance. As a general rule, plants should be pruned at least once per month during the "growing season" (April-Nov), less frequently during dry months (Dec-March). Hedge rows expected to present in a crisp, rectilinear form (i.e. coco plumb) shall be machine trimmed. Species which would be expected to present in "casual" form (i.e. arbocola) shall be hand trimmed. Shrubs and like materials placed near roadway intersections and median cut- throughs shall be groomed in a manner to maintain proper lines of sight for motorized vehicles (reference FDOT Sl-546) Dead or interfering tree limbs or palm frowns shall be trimmed as needed for trees up to eight (8) feet. Hardwood trees shall be comprehensively trimmed annually by a professional tree service. Tree trimming shall be overseen by a certified arborist. Palm trees shall be trimmed twice annually by a professional tree service. Additional trimming shall be scheduled for individual palm trees when presenting with an abundance of objectionable dead frowns or seed pods. Parasitic growths, air ferns, etc. which attach themselves to trees and palms should be removed regularly. Mulching All beds (including, but not limited to shrubbery beds, entry beds, tree circles, light pole and/or signage circles) shall be heavily mulched once during the months of November or December and again during the months of June-July. Secondary dressing of all beds shall occur throughout the balance of the year to assure that no bare spots emerge. Mulch placement shall be confined to the appropriate bed and not allowed to invade adjacent turf areas or spill over hardscape or roadways. Mulch beds shall be maintained free of weeds and shall be mechanically detailed with sufficient regularity to remain free of debris, horticultural spoil, rocks which have surfaced, etc. Mulch material shall be Long Leaf Pine needle straw, or such alternate material as may be approved from time to time by PBSD management. Fertilization/Weed Control/Pest Control Turf areas shall be fertilized four (4) times per year, using premium, slow release, granular fertilizer. Exact chemical composition shall be managed from application to application to provide needed nutrients for health and thriving root structure. General guidance would suggest 9-0-15 (13-3-13 alternate) for spring/fall applications and 6- 0-15 for summer applications. Fertilizer rates should be consistent with label instructions or with guidelines in Florida Administrative Code 5E-1.003. Leaving fertilizer on impervious surfaces or on lake banks should be avoided. Shrubs and trees shall be fertilized three (3) times per year (8-10-10 for shrubs, 13-3- 13 for palms and trees). Additional treatments with tailored fertilizer compositions shall be applied as needed to alleviate localized deficiencies and/or distress. Turf areas shall be treated at least four (4) times per year with a pre-emergent weed control product. A written application schedule shall be maintained to insure that no treatment is delayed or missed altogether. Additional spray treatment(s) shall be applied as required to maintain the neighborhood in an essentially "weed free" condition. In cases of turf invasion by undesirable weeds and/or grasses, the affected area(s) shall either be mechanically cleared of the invading specie or entire turf sections shall be chemically starved, removed, and resodded. All trees up to fourteen feet (14'), shrubs, and turf shall be treated as needed to prevent and/or control any pest infestations and or fungus which might have a deleterious effect on the horticultural integrity of species. irrigation The irrigation system shall be completely inspected at least once per month by personnel trained in irrigation system management. Additional localized inspections shall be made routinely when over/ under watering conditions are suspected. No turf "hot spots" should be allowed to form. Any deficiencies observed shall be promptly corrected. Inspections shall confirm that: • All piping remains leak free. • All heads are functioning, free of clogging, properly positioned and discharging in the correct direction. • All timer clocks are set with the correct times and cycle frequency, are fitted with a functioning rain sensor and are otherwise performing properly. During times of water restrictions imposed by Collier County, clocks shall be set in compliance with prevailing regulations. • All solenoid valves are opening and shutting properly, allowing proper flow volumes. Solenoid enclosures shall be in good repair, level and of correct height to prevent mower"dipping". Street Lights, Signs and Utility Monuments Street lights shall be maintained in vertically plumb condition and fitted with working bulbs / ballasts. Adjacent trees shall be trimmed to allow satisfactory light dispersion. Signs shall be properly secured to appropriately sized footings. Any listing of signs shall be promptly corrected. Remediation of sign finishes and vinyl shall be performed with sufficient regularity to insure that no such monument presents in an unsightly condition. Turf shall be mechanically or chemically distanced from signs, so as to avoid damage from string edgers. Utility marker poles ("buried cable", "sewer main", etc) and/or utility pedestals shall be maintained in reasonable condition. Poles shall be cut to approximately 18" where possible. Pedestal and utility cabinet paint finishes shall be maintained to prevent rusting or unsightly appearance. Monuments shall be maintained in a vertically plumb condition. Deterioration which cannot be remedied with topical efforts shall be shielded from view through placement of horticultural elements. From:June Vespo [mailto:vespol@verizon.net] Sent: Monday, March 20, 2017 1:20 PM To: office@pelicanbayservicesdivision.net Subject: Fwd: Restoration of buffer between Rte41 &911 Turtle Ct. In Oak Lake Sanctuary Attention:Dr.Joseph Chicarel Chairman of Landscape &Safety Committee Sent from my iPad Begin forwarded message: From: June Vespo<vespol@verizon.net> Date: March 19,2017 at 9:16:24 PM EDT To: vespol@verizon.net Subject: Restoration of buffer between Rte41 &911 Turtle Ct.In Oak Lake Sanctuary To whom it may concern: My name is Vincent Vespo.My wife,June,and I have been residents of Pelican Bay since 1985.We are now residents of Oak Lake Sanctuary and our home is at 911 Turtle Ct. adjacent to Rte.41.When we purchased this home in 2006 there was a thick woods in the rear and it wrapped around the rear side of the property parallel to Rte41 and ended at the existing fence that runs between Rte 41 and Oak Lake Sanctuary. Two years ago our community of Oak Lake Sanctuary was required by the county to take out all of the woods at the rear of our property because the trees were infested with vines that were not good for the indigenes plants in this area.Once the trees and all the vegetation was removed we were exposed to Rte 41 and we can now see the road and all the cars and trucks going by not to mention the noise from 6 lanes of traffic.When you are outside on the lanai the noise from the traffics is so loud it prevents you from having a conversation .You can't open the window on a nice day because the the traffic noise is so bad.We have just spent over $7,000.00 on large plantings to block the view of the cars thru the large windows on the east side of our house but this does not do anything to address the exposure we have at the rear side of the house. When we bought the house we were unaware that there are two 3'diameter overflow pipes that cross under Rte 41 from the lakes on the east side of the highway that act as an overflow to our side of the highway during rainy season. We were told that the area that was cleared of vegetation was a right of way that would be restored and replanted with more plants to act as a buffer between us and Rte 41. Grass has been planted where the forest used to be but nothing has been done about creating a buffer between us and Rte41. When you ride along Rte 41 and observe the berms and vegetation that protect Pelican Bay from the busy highway you notice that the only area that doesn't have that buffer is along the side and rear of our property. Since we are exposed and easily accessible to the highway we are concerned about crime and also the effect this has on the ability to sell our home.We presently have our house on the market for sale and even though everyone comments on what a lovely home it is they also comment about the traffic and the noise and say they are not interested in it because of that.When the woods were there you weren't as aware because you didn't see the traffic.Now you actually see the road and the traffic and you feel like you're sitting on the side of the highway. We ask that someone from the Pelican Bay Organization contact us to arrange for a meeting on our property to see this situation first hand. It is our hope that Pelican Bay can at least give us the buffer that all other residents in this community have. We need your help to correct this situation. We can be reached by phone at 239-566-9509 or cell 631-848-5405. We hope to hear from you soon. 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