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Minutes 02/21/2017 PELICAN BAY SERVICES DIVISION LANDSCAPE & SAFETY COMMITTEE MEETING FEBRUARY 21,2017 The Landscape & Safety Committee of the Pelican Bay Services Division met on Tuesday, February 21 at 10:15 a.m. at the Community Center at Pelican Bay, located at 8960 Hammock Oak Drive,Naples, Florida 34108. The following members attended. Landscape & Safety Committee Mike Shepherd Joe Chicurel, Chairman Scott Streckenbein Tom Cravens (absent) Gary Ventress Pelican Bay Services Division Staff Mary McCaughtry, Operations Analyst Neil Dorrill, Administrator Lisa Jacob, Associate Project Manager Marion Bolick, Operations Manager Barbara Shea, Recording Secretary Also Present Jim Carr, Agnoli, Barber & Brundage Dave Trecker, PBSD Board APPROVED AGENDA (AS PRESENTED) 1. Call to order 2. Pledge of Allegiance 3. Agenda approval 4. Approval of 01/17/17 meeting minutes 5. Audience comments 6. Administrator's Report a. Street Light Update ("What we've done, Where we are, & What's next") b. Lighted crosswalk at north tram station 7. Cobblestone removal 8. Landscape Management Plan discussion 9. Chairman's comments 10. Committee member comments 11. Adjournment ROLL CALL Mr. Cravens was absent and a quorum was established AGENDA APPROVAL Mr. Streckenbein motioned, Mr. Ventress seconded to approve the agenda as presented. The motion carried unanimously. 1 Pelican Bay Services Division Landscape & Safety Committee Meeting February 21,2017 APPROVAL OF 01/17/17 MEETING MINUTES Mr. Streckenbein motioned, Mr. Shepherd seconded to approve the 01/17/17 meeting minutes as presented. The motion carried unanimously. AUDIENCE COMMENTS Mr. Trent Waterhouse commented on inquiries received from Chateaumere residents concerning the newly cleared area at the PBSD maintenance site to be used for mulch generation. ADMINISTRATOR'S REPORT STREET LIGHT UPDATE Mr. Dorrill provided an update on the Waterside/Artis-Naples street lighting project, which has been permitted and is expected to be completed within 30 days. Ms. Jacob reported that the Gulf Park Drive conversion to LED lights project is expected to begin following the approval of the pending purchase order. Mr. Bolick reported that the remediation of tree conflicts with street lights has been completed. Mr. Dorrill commented that staff will review the 2016 engineer's report on the adequacy of street lighting on Pelican Bay streets to determine, (1) the need for additional poles, (2) the need to move poles to more strategic locations, especially at crosswalks and intersections, and (3) the need to extend street light arms. The committee agreed to discuss these issues further at its March meeting. Mr. Dorrill suggested that the Budget Committee discuss a possible millage reduction and/or a broader use of street lighting fund 778, based on estimates of funds needed for future street lighting capital improvements. LIGHTED CROSSWALK AT NORTH TRAM STATION Mr. Jim Carr, engineer with Agnoli, Barber and Brundage, commented that (1) FDOT has no clear standard for this type of traffic situation of a flashing beacon at a crosswalk, (2) posts can be situated either at the front or back of the crosswalk, and (3) the County Traffic Ops. staff has no objections to moving the posts. Dr. Chicurel summarized committee consensus as (1) move the "push button" so that it faces the pedestrian waiting to cross, (2) add a sign to the existing post stating, "push button to turn on warning lights," and (3) move the post so that it is to the right of the pedestrian waiting to cross. DISCUSSION OF EXECUTIVE SUMMARY TO GO IN FRONT OF THE BCC Mr. Dorrill reported that as a result of staff's exuberance to complete community renewal projects, staff overspent the amount of a purchase order for plant materials. In order for the final payment to be issued to this vendor (approximately $7,000), an executive summary must be approved by the BCC. Mr. Dorrill commented that he will share the final edition of the executive summary with the full board, prior to its being brought to the BCC for approval (expected BCC meeting date of 2/28/17). COBBLESTONE REMOVAL Dr. Chicurel summarized the history of the installation of cobblestones at four midblock crosswalks in Pelican Bay, and subsequent resulting events including (1) the approval by the PBSD in 2013 to remove the cobblestones at San Marino at the request of San Marino residents, 2 Pelican Bay Services Division Landscape & Safety Committee Meeting February 21,2017 and (2) the request by bicyclist Charles Carignan for the removal of all remaining PB cobblestones for safety concerns. Dr. Chicurel commented that according to federal guidelines, cobblestones are not recommended where pedestrians or bicyclists are expected. He reported staff's estimate of $15,000 to replace cobblestones with pavers for each of the three existing crosswalks. Mr. Dorrill commented that the cobblestone crosswalks were in strict conformance with the specifications of traffic standards when installed in 2012. He commented that the cobblestones are not a hazard, but a visual and auditory nuisance to the community. Mr. Trent Waterhouse commented that paver crosswalks are less disruptive to bicyclists. Dr. Trecker spoke in support of the removal of the cobblestones on the basis of noise reduction and the lack of serving any function. Dr. Chicurel motioned, Mr. Streckenbein seconded to recommend to the full board that the PBSD remove all cobblestones at the three remaining crosswalks on Pelican Bay Blvd. and replace them with red pavers. The motion carried unanimously. LANDSCAPE MANAGEMENT PLAN DISCUSSION The committee reviewed and discussed pages 1-3 of the "Landscape Management Plan," authored by Mr. Shepherd. Dr. Chicurel commented on his ultimate goal which is to provide a landscaping management plan to staff which includes expectations and specifics. Mr. Bolick commented that he will provide an updated list of approved horticultural species to include the addition of wart fern, Asian Snow, and other species, and the deletion of Benj amine Ficus. Dr. Chicurel expressed his preference for tapered turf lines. MR. STRECKENBEIN DEPARTED THE MEETING AT 11:23 CHAIRMAN'S COMMENTS Dr. Chicurel requested that the L&S Committee members review pages 4-7 of the "Landscape Management Plan" for discussion at the March L&S Committee meeting. COMMITTEE MEMBER COMMENTS Dr. Chicurel provided "before and after" visuals of community renewal projects completed during the past year under the direction of Mr. Bolick. The committee discussed achieving further positive outcomes to the PB community through the purchase of additional plant materials to complete additional renewal projects. The budget for plant materials has been depleted. Mr. Shepherd motioned, Mr. Ventress seconded to authorize Mr. Dorrill to approach the full board for a budget amendment authorizing up to $50,000 based on Mr. Bolick's counsel. The motion carried unanimously. ADJOURNMENT IThe meeting was adjourned at 11:45 a.m. 3 Pelican Bay Services Division Landscape & Safety Committee Meeting February 21,2017 e q'Chicurel, Chairman I /Minutes approved f X 1 as presented OR F 1 as amended ON 1 3 I- 1 I ] date / 4