Agenda 03/29/2017 PELICAN BAY SERVICES DIVISION
Municipal Services Taxing and Benefit Unit
NOTICE OF PUBLIC MEETING WEDNESDAY, MARCH 29, 2017
THE BUDGET COMMITTEE OF THE PELICAN BAY SERVICES
DIVISION WILL MEET ON WEDNESDAY, MARCH 29th AT 9:00 AM AT
THE PBSD OFFICE LOCATED AT 801 LAUREL OAK DRIVE, SUITE
302, NAPLES, FL.
AGENDA
1. Pledge of Allegiance
2. Roll call
3. Agenda approval
4. Approval of 01/26/17 meeting minutes
5. Audience comments
6. Review and discuss vehicle and equipment replacements
7. Capital Projects Planning for FY 2018 and forward
8. Review and discuss budget to actual figures and proposed FY 2018 budget
9. Old Business
10. New Business
11. Adjourn
ANY PERSON WISHING TO SPEAK ON AN AGENDA ITEM WILL RECEIVE UP TO THREE (3)
MINUTES PER ITEM TO ADDRESS THE BOARD. THE BOARD WILL SOLICIT PUBLIC COMMENTS
ON SUBJECTS NOT ON THIS AGENDA AND ANY PERSON WISHING TO SPEAK WILL RECEIVE UP
TO THREE (3) MINUTES. THE BOARD ENCOURAGES YOU TO SUBMIT YOUR COMMENTS IN
WRITING IN ADVANCE OF THE MEETING. ANY PERSON WHO DECIDES TO APPEAL A DECISION
OF THIS BOARD WILL NEED A RECORD OF THE PROCEEDING PERTAINING THERETO, AND
THEREFORE MAY NEED TO ENSURE THAT A VERBATIM RECORD IS MADE, WHICH INCLUDES
THE TESTIMONY AND EVIDENCE UPON WHICH THE APPEAL IS TO BE BASED. IF YOU ARE A
PERSON WITH A DISABILITY WHO NEEDS AN ACCOMMODATION IN ORDER TO PARTICIPATE IN
THIS MEETING YOU ARE ENTITLED TO THE PROVISION OF CERTAIN ASSISTANCE. PLEASE
CONTACT THE PELICAN BAY SERVICES DIVISION AT (239) 597-1749 OR VISIT
PELICANBAYSERVICESDIVISION.NET.
BUDGET COMMITTEE
PELICAN BAY SERVICES DIVISION
JANUARY 26,2017
The Budget Committee of the Pelican Bay Services Division met on Thursday, January 26, at
9:00 a.m. at the Community Center at Pelican Bay, located at 8960 Hammock Oak Drive,
Naples, Florida. In attendance were:
Budget Committee Susan O'Brien
Scott Streckenbein, Chairman Mike Shepherd
Joe Chicurel Dave Trecker
Pelican Bay Services Division Staff Mary McCaughtry, Operations Analyst
Neil Dorrill, Administrator Lisa Jacob, Associate Project Manager
Marion Bolick, Operations Manager Barbara Shea, Recording Secretary
Also Present
None
APPROVED AGENDA (AS AMENDED)
1. Pledge of Allegiance
2. Roll call
3. Agenda approval
4. Audience comments
5. Recap of existing budget
6. Additional funding
a. North Berm - $86K
i. East side erosion from North Tram to Montenero
a. Engineering $8K
b. Construction $33K
ii. West side from Commons to North Tram
a. Adds 5,030 LF of riprap $45K
b. Marker 36—budget $8,800, need $13,750
c. Dune Swale
i. Phase I initial clearing $14K; pipes & sumps cost to be determined
ii. Phase II swale restoration engineering and permitting $8K;
construction costs to be determined
7. Cost Saving Strategies
a. Mulch generation
b. Clear willows at Maintenance Site
c. Reserves
1
Budget Committee of the Pelican Bay Services Division
January 26, 2017 Minutes
8. Preliminary discussion of FY 2018 needs
9. New Business
a. Status of the final FY16 financial statements (add-on)
b. Budget amendment process (add-on)
10. Adjourn
ROLL CALL
All members were present and a quorum was established
AGENDA APPROVAL
Dr. Trecker motioned, Dr. Chicurel seconded to approve the agenda as amended,
with the addition of discussion items #9a and #9b. The motion carried
unanimously.
AUDIENCE COMMENTS
None
RECAP OF EXISTING BUDGET
Mr. Streckenbein provided an overview of the year-to-date budget. The committee
reviewed the line item expenses to date vs. annual budget as was provided in the agenda packet.
The committee members commented on their preference for this presentation of financial data by
line item, as opposed to the usual format of financial statement information provided to them.
ADDITIONAL FUNDING
NORTH BERM - $86K
Dr. Trecker commented on the proposed project ($41,000) of shoring up the east side of
the north berm from the north tram station to the Montenero to prevent further erosion. He also
commented that the second proposed project ($45,000) of adding riprap to the west side of the
north berm from the Commons to the north tram station appears to be strictly aesthetic.
Members of the committee chose to seek additional information on these issues from our Agnoli,
Barber & Brundage consultant, Mr. Jim Carr, at the Water Management Committee meeting that
was to be held at 2:00 p.m. on the same day.
MARKER 36—BUDGET $8,800,NEED $13,750
Mr. Bolick commented that Earth Tech has provided a proposal of$13,750 to add riprap
and littorals to the swale area by the Marker 36 parking lot to prevent further erosion. Ms. Jacob
commented that the project would increase flow in the swale. By committee consensus, it was
agreed that staff would revise the scope of this project to include a maximum of$8,800, as was
included in the FY17 budget.
2
Budget Committee of the Pelican Bay Services Division
January 26, 2017 Minutes
DUNE SWALE
Mr. Dorrill reported that phase 1 of the beach dune swale project, to include removal of
willow trees and overgrowth, will commence sometime in late April/early May. No permitting is
required for this work. He commented that phase 2 will involve the north end of the dune swale
where the sand dune is extremely high and is causing sand to be pushed into the swale, causing
ineffective drainage. Subsequent to the completion of phase 1, Mr. Dorrill will consult with the
FDEP to provide evaluation and direction for the swale restoration work to be completed in
phase 2.
COST SAVING STRATEGIES
MULCH GENERATION/CLEAR WILLOWS AT MAINTENANCE SITE
Mr. Bolick reported receiving a low bid of$20,000 to remove mahoes to create a staging
area for storage and grinding of tree trimming debris at the PBSD field maintenance site. Ms.
McCaughtry commented that these funds can come from FY17 budgeted funds for the field
maintenance site. Mr. Dorrill commented that the PB golf course may be able to supply the
PBSD with additional quality trimmings for mulch generation.
RESERVES
Mr. Streckenbein commented that reducing the reserve requirement to 15% in Fund 109
will result in a transfer to operating expenses of approximately$64,000.
PRELIMINARY DISCUSSION OF FY 2018 NEEDS
Mr. Streckenbein urged all PBSD committees and staff to assess FY18 budgetary needs
as soon as possible. Ms. O'Brien commented that future intervention strategies related to the
mangrove die-off may have budgetary implications.
Ms. O'Brien commented on the need to discuss contracting outside vendors for specific
landscaping tasks in PB. Mr. Shepherd commented that PBSD landscaping costs per acre are
lower than at the Bonita Bay community. Mr. Dorrill commented on the possibility of the PBSD
being paid by Collier County to maintain the landscaping on the US 41 median from Pine Ridge
Rd. to Vanderbilt Beach Rd.
Dr. Trecker emphasized that as the stewards of the PBSD, we must ensure that taxpayer
funds are spent prudently and constructively.
NEW BUSINESS
Mr. Shepherd suggested the possibility of relabeling Fund 778 as "Lighting and Safety"
and transferring safety related expenses from Fund 109 to Fund 778. From a transparency
perspective, a majority of the committee members were not in favor of pursuing this idea.
STATUS OF THE FINAL FY16 FINANCIAL STATEMENTS (ADD-ON)
3
Budget Committee of the Pelican Bay Services Division
January 26,2017 Minutes
Ms. McCaughtry commented that Collier County OMB expects to provide final
unaudited FY16 financial statements sometime this month, and she will provide these statements
to the PBSD Board at the February board meeting.
BUDGET AMENDMENT PROCESS (ADD-ON)
Ms. O'Brien suggested that the PBSD Board approves all budget amendments being
brought to the BCC for approval. Mr. Dorrill commented on the need for PBSD Board
clarification on whether board approval is necessary for all budget amendments.
ADJOURNMENT
IThe meeting was adjourned at 10:30 a.m.
Scott Streckenbein, Chairman
Minutes approved [ 1 as presented OR [ 1 as amended ON [ 1 date
4
w w
u u
co m
Q a
w w
�° O 000000000
0 o 0
m WI V a a
caW a .hmmmv°)r4 ``ivr1i �
a LL1th tlr th
a
m o N a r
M -+ Ln
Z u^io
Q O -4' a 14
m o n
rI oo i� o
Cw N co rn NI o 0 N
L o OI Iii e1-1 N r-I
C• tnt/>• tri t4 th
5
M Nr-ii
NJ NI co 00 cn
[.., W J 000 M 0 N O d
ZO N r of N Ot M
LL1 g L-1 ko Ln tll m N N
W Lu
O.
V O
.4.1-)
Q l0 t0 N. r m a .-1
0 0 0 0 0 0 1--1
• NJ Z Q ? V
0000000
0
N N N N N N N
Ce
,, ,, ,, ,, ,, ,_
0
Z Z r ` O' Q UJ l\O N \ n i N N Ot
Z aNNoN O .-3r♦ c-! r-IrIa
a
1-1r-I fl
V ctoO 5 M
5 w vi 0u
• °O r� < F v W W X
in J o Q 0 at o 0 0 _w
Q V Q a O U v u u
td) 2 ' " asx
Qm w Lu Q a Vl C I- I- F- C C w
U 0 w W m VI V Cr .7. D . aC CC N
1L C' in
Lu 0 O v u v N N +�
Com. Z Q LL Ln Q- CL CL into 0
W LLI
� Z
0
X C
�
.f
Ni c-4
U 1y1 C i a U X X N N {�---- O
��j[
W Q U. Z N Tr ttT ul X
IX _ .-1 !- Ni w U U Y () p co
44 V/ V1 a +-'
T-1• U C0 0 tt7 LU N Z 0 to 0 N NN Ot C
L i. G } -J 0r LL U- -J :--I c
Z J
U)
ti C
L
Ow
0 E
0 0.
W 04 OC 1-- a F
LU I c < o 0 0 < < O w o
� xOOOxxn nr..1
G o LuU- u. u. Lu Lu I- o
LLLLLLLL1 N l0 CD CO CO 0l Ot e-i of
7777 CO O O a O O O t 1 - N
'-1 O O n O 0 0 0 w 00
N N N N N N N Z r1
cc
W F
O
u e-4o !1J n b N. co00 N W
0 v rn N N` N Nia 0 ri
im1-- c-I O N ell ut lD VI
�i� j 0 0 0 U U U U U n O
Lt. U o O D 0 0 D 0 Q V
N -
c n-
a
CD
Q 0 0 0 0 0 N O O N
Q
N O OMl O O�
M N d' m Vl ,-Z OI-- r-1 ri
® cm N t N ,--i lD W Ol
H. M
O O 0 a in m to V)
0 0 0 CO CO N N
co co
N (5'
O O cF �t a.' �y
O 0 0 r}
rsi
N 0
0 O O O M In M M
0 O O 0 coNcoNN N
eJ
N O co
-
O O tl' coLn
CLite N N N co CO 10� tt
• 0 t4 vt
N co
H
N
0 0 0 CD in V) in in
O 0 O N N N N
0 0 0 CO CO CO CO
Q1 0 0 0 d rt tl
N N 0
N O O co CO
4.5.. 0 L--1r1 in- V}
t
E CO
H
®E
O 0 0 0 0 0 0 O O 0 0 to 0 0 0 V) V) in O
0 0 0 0 0 0 0 0 0 0 0 N a CD N N N in
o 0 o 0 0 0 0 0 o in in in
O N m N c-1 O
CO �o o in' Vi vi o Vi cD cri n Oi N N in COv
0 0 N CO N O N N d �i �D O O e i c N N
bn }. c-1 CO v-i N .-i c-I c-! '-i c-i N O Gr' 1Y
u- c-1 c-1 ri r1 N , i^ 4n ,..4
U? i/}
Cn
CD 0 CD 0
I 0) in
V) NN N N VD CO 0) 0 O� 00
a.+
co
ea- o o m Lc M dN (13
N 00 0 0 N. in oC
E R n O 0 0 N r+ m
=1 �ri 00 0 0o No N 4-1 N
LU O O o 0 O O O in O l!1 N M N 1--1 N M
a+ O 0 0 O O 0 O N 0 N c-I '�P N .-+ in rj
U aJ 0 0 0 v O O r-I 00 c i CP in- y/}
C to tD O V) a-- O to O N 00 Vl
•c "0 c-i O N .D 0 N M M M N
ri c-i N c-i N CO M
�. f9 R) t1J ) W C)
Sli O O Z C 1A
L Ig Lu
a I v co
G) 0in 0 X c p Cr] m
0 Lu
E vi VQ O DC 0F® Nin yv s o
D 4., ) N d ?"00 N > ai! ft, .-U C C iC a, 0) 0D N CA a+
E.
4(5
tY CO 06
o 3 CL' G
4-, o f --LLI a a r o ami
v i C aJ aJ a) C Q. x 43)
OAC W ',>>, — C N L,a Lt
_ a) ca ii co E u X N
..+ 1 Qco \ .0 N IAJ C i Q C V- ed
•Q O V) co co V) Z - CD c J m O g M C
® U 0 u.
Agenda Item#8
Page 1 of 8
FY 2017 BUDGET TO ACTUAL EXPENSES - FUND 109
3/23/2017
WATER MGMT ADM Budget Exp To Date 1 % Tot ' Proposed 18 Over/Under
PAYROLL EXPENSE 75,000.00 1 26,895.82 .. 35.86% 77,100.00 2,100.00
IT CAP ALLOCATION 1,100.00 550.00 50.00% 1,200.00 100.00
IT OFFICE AUTOMATION 5,300.001 2,550.00 . 48.11% ' 7,500.00 2,200.00
MNT, SITE ASSESSMENT 13,600.00 Lt. 6,800.00 50.00% -13,600.00
EMER MAINT AND REPAIR 3,500.00 ' 0.00 0.00% " 3,500.00 0.00
INDIRECT COST REIMBURSE 104,900.00 52,450.00 50.00% E 119,200.00 14,300.00 '
OTHER CONTRACTUAL 51,500.00 18,409.20• 35.75% 50,700.00 -800.00
TELEPHONE 5,200.00 1,547.07 29.75% 5,200.00 0.00
•
POST FREIGHT UPS 1,200.001 0.00 _ 0.00%' 1,200.00 0.00
RENT BUILDINGS 11,100.00 5,738.43- 51.70% 12,000.00 900.00
RENT EQUIPMENT 2,600.00 704.70 27.10% 2,600.00 0.00
INSURANCE GENERAL 2,200.00 " 1,100.00 50.00% 1 900.00 -1,300.00
PRINTING 1,800.00 t 85.12 ? 4.73%? 1,800.00 0.00
CLERKS RECORDING 1,000.00 , 0.00 0,00% 1, 1,000.00 0.00
LEGAL ADVERTISING 1,000.00 j 0.00 0.00% 1,000.00 0.00
OFFICE SUPPLIES 1,500.00 ' 599.77 39.98% 1,500.00 0.00
OTHER TRAINING EDUCATION 1,500.00 770.17 51.34% 2,000.00 500.00
WATER MGMT FLD OP
PAYROLL EXPENSE 145,500.00 64,195.82 44.12% 149,500.00 4,000.00
ENGINEERING FEES 60,000.00 31,939.00 a 53.23% 5 75,000.00 15,000.00
IT OFFICE AUTOMATION 700.00 350.00 50.00% e 400.00 -300.00
FLOOD CONTROL SWALE MNT 66,000.00 1 3,740.00 ', 5.67% 66,000.00 0.00
FLOOD CONTROL REPLANTING 8,500.00 0.00 0.00% - 8,500.00 0.00
FLOOD CONTROL WQ SUPPLIES 1,500.00 0.000.00% } 3,500.00 2,000.00
PLAN REVIEW SERVICES 1,500.00 " 0.00 N 0.00%;= 1,500.00 0.00
INTERDEPT PAYMENT 17,700.00 r 6,940.49 39.21%` 19,000.00 1,300.00
OTHER CONTRACTUAL 8,300.00 F' 6,648.04 1 80.10% ; 11,700.00 3,400.00
TEMPORARY LABOR 77,800.00, 32,925.72 42.32% 78,600.00 800.00
MOTOR POOL RENTAL 100.00 0.00 0.00% -100.00
CELLULAR TELEPHONE 1,300.00 0 660.18 50.78% 1,800.00 500.00
TRASH AND GARBAGE 5,900.00 ' 3,257.42 t;, 55.21% 5,500.00 -400.00
INSURANCE GENERAL 2,500.00 i 1,250.00 : 50.00% 2,800.00 300.00
AUTO INSURANCE 1,000.00 500.00 " 50.00% 1,000.00 0.00
BUILDING REPAIRS/MNT 500.00 96.13 7 19.23%1, 500.00 0.00
TREE TRIMMING 121,800.00 ' 0.00 • 0.00% 146,000.00 24,200.00
AUTOS TRUCKS RM 900.00 0.00 0.00% ' 900.00 0.00
FLEET MAINT ISF 5,900.00 ` 2,458.35 41.67% ;y 11,800.00 5,900.00
FLEET MAINT PARTS 2,400.00 537.01 22.38% a 13,700.00 11,300.00
FLEET NON MAINT PARTS 600.00 3 530.76 88.46% 1,400.00 800.00
FLEET BOAT R AND M 500.00 I 368.71 73.74% , 1,500.00 1,000.00
OTHER EQUIP REPAIRS 1,500.00 1 242.88 16.19% 1,500.00 0.00
1
Agenda Item#8
Page 2 of 8
CLOTHING RENTAL 1,600.00 911.99 57.00% 1,600.00 0.00
PERSONAL SAFETY EQUIP 800.00 0.00 i) 0.00% 1,000.00 200.00
FERT HERB CHEM 100,500.00 20,207.60 20.11% . 100,500.00 0.00
FUEL AND LUB ISF 2,300.00 5 669.00 I, 29.09% 1,800.00 i -500.00
OTHER OPERATING SUPPLIES 2,500.00 s 1,606.45 64.26% 2,500.00 z 0.00
ROW BEAUTIFICATION ADM
PAYROLL EXPENSE 76,500.00 t 36,232.64 47.36% - 78,700.00 2,200.00
IT OFFICE AUTOMAT 500.00 " 250.00 - 50.00%n5 300.00 -200.00
EMER MAINT AND REPAIRS 4,500.00 "` 25.00 ) 0.56% 4,500.00 0.00
OTHER CONTRACTUAL 52,400.00 18,043.81 "' 34.43%' 51,600.00 -800.00
STORAGE CONTRACTOR 800.00 242.81 30.35% 800.00, 0.00
TELEPHONE 5,200.00 1,403.19 26.98% 5,200.00 0.00
POST FREIGHT UPS 2,000.00 . 0.00) 0.00% 2,000.00 0.00
RENT BUILDINGS 11,500.00' 5,912.10) 51.41% 12,300.00 800.00
RENT EQUIPMENT 2,700.00 I, 758.56 28.09% 2,700.00 0.00
INSURANCE GENERAL 500.00 250.00 50.00% 500.00) 0.00
PRINTING 2,300.00 K 57.36 2.49% 2,300.00 0.00
CLERKS RECORDING 1,200.00 1 0.00 0.00% 1,200.00 0.00
LEGAL ADVERTISING 1,200.00 I 0.00 0.00% 1,200.00. 0.00
OFFICE SUPPLIES 2,000.00 11 360.09 ' 18.00% 2,000.00 0.00
OTHER TRAINING EDUCATION 8,500.00 ,) 2,097.50 24.68% ' 8,500.00 ) 0.00
>s I F
ROW BEAUT FIELD
PAYROLL EXPENSE 1,032,600.00 1 448,681.29 43.45% 1,063,600.00 31,000.00
IT CAP ALLOCAT 1,400.00 700.00 50.00% r 1,200.00 -200.00
IT OFFICE AUTOMAT 14,800.00 I 7,400.00 50.00% 13,500.00 -1,300.00
WATER USAGE 110,000.00 1 57,230.36 r 52.03% 111,100.00 1,100.00
EMER MAINT AND REPAIRS 3,300.00 I 0.00 0.00% M 3,300.00) 0.00
LANDSCAPE INCIDENTALS 2,500.00 1 697.33 , 27.89% ' 2,500.00 0.00
OTHER CONTRACTUAL 31,100.00 1 13,148.88'i
42.28%_ 34,100.00 3,000.00
PEST CONTROL 1,000.00 1 0.00 0.00% ` 1,000.00• 0.00
TEMPORARY LABOR 562,300.00 189,868.57 I 33.77% 590,000.00 1 27,700.00
CELLULAR TELEPHONE 5,800.00 1,507.51 1 25.99% 6,000.00 k 200.00
ELECTRICITY 4,000.00 : 3,386.77 i 84.67%. 6,000.00 2,000.00
TRASH AND GARBAGE 17,700.00 11,346.761 64.11% t 16,500.00 -1,200.00
CABLE TV I INTERN 1,200.00 0.00; 0.00% 1,200.00, 0.00
RENT EQUIPMENT 5,000.00 553.13 11.06% 5,000,00 t 0.00
INSURANCE GENERAL 8,800.00 L. 4,400,00 ��u` 50.00% 10,300.00 1,500.00
AUTO INSURANCE 10,100.00 5,050.00 ' 50.00%' 12,700.00 2,600,00
INSURANCE CLAIMS 0.00 1 430.44• 0.00% 5 0.00 1 0.00
BUILDING REPAIRS/MNT 500.00 133.19 26.64% 500.00". 0.00
SPRINKLER SYSTEM 25,000.00 11,347.23 45.39% 25,000.00 0.00
MAINTENANCE LAND 75,000.00 , 28,044.00 ) 37.39% 75,000.00 0.00
TREE TRIMMING 181,000.00 1 161,375.00 89.16% 300,000.00 119,000.00
LANDSCAPE MATERIALS 73,200.00 45,690.80 62.42%:'5 75,000.00 1,800.00
ROAD BIKEPATH REPAIRS 2,000.00 . 2,453.42 122.67% 1 7,500.00 5,500.00
` i,
Agenda Item#8 I
Page 3 of 8
i
AUTOS TRUCKS RM 100.00 145.95 ri 145.95%, 200.00 100.00
FLEET MAINT ISF 18,600.00 1 7,750.00 1 41.67% 44,600.00 26,000.00
FLEET MAINT PARTS 12,300.004,902.56 ' 39.86% 25,300.00 13,000.00
FLEET NON MAINT 5,100.00 1 319,53 0 6.27% 3,600.00 -1,500.00
OTHER EQUIP REPAIRS 6,500.00 . 5,488.651. 84.44% 6,500.00 0.00
LICENSES AND PERM 1,700.00 4 0,00 iii 0.00% 1,700.00 0.00
CLOTHING RENTAL 12,000.00 4,717.201139.31% 12,000.00 0.00
1,5
PERSONAL SAFETY EQUIP 5,000.00 PI 1,117.6511 22.35% 5,000.00 0.00
FERT HERB CHEM 80,000.00 63,306.15 1 79.13% 100,000.00 20,000.00
FUEL AND LUB ISF 33,300.00 11,605.50 1 34.85% 37,500.00 4,200.00
ig
MINOR OPERATING EQUIP 12,000.00 , 6,325.73 52.71% 12,000.00 0.00
OTHER OPERATING SUPPLIES 11,000.0011 4,775.61 43.41% 11,000.00 0.00
PAINTING SUPPLIES 500.00' 0.00 . 0.00% 500.00 0.00
TRAFFIC SIGNS 10,000.00 w 1,610.00 16.10% 10,000.00 0.00
TOTAL OPER EXPENSES 3,472,300.00 1,469,378.10 3,802,600.00 330,300.00
1.11ri'l 11
CAPITAL EXPENDITURES
40 4,4
WMG -ADM & FLD 18,000.00 ig1 5,885.25 32.70% ' 1,000.00 -17,000.00
CB-ADM &FLD 90,000.00 ., 78,998.78 87.78% 156,000.00 66,000.00
TOTAL CAPITAL 108,000.00 84,884.03 157,000.00 49,000.00
NON OPERATING
EXPENSES
PA BUDGET TRANS 60,000.00 1 53,044.45 88.41% -60,000.00
TC BUDGET TRANS 98,800.00 72,418.15 73.30%J -98,800.00
TOTAL NON OPER EXP 158,800.00 1 125,462.60 Y -158,800.00
GRAND TOTAL 3,739,100.00
1,679,724.73 . 3,959,600.00 R 220,500.00
g.
RESERVESi.
Revenue Reserve tl s
Reserve for Contingencies 432,700.00 557,900.00 125,200.00
Reserve for Capital 217,900.00 116,000.00 -101,900.00
Reserve for Attrition -20,800.00 _ -21,400.00 -600.00
1
Agenda Item#8
Page 4 of 8
FY 2017 BUDGET TO ACTUAL REVENUES - FUND 109
REVENUE
Revenue Reserve -197,900.00 -193,000.00 4,900.00
WATER MGMT ASSESSMENT 1,009,100 00 925,049 23 91.67% �. 1,034,200.00 25,100.00
ROW COMM BEAU ASSESSMENT 2,941,100 00 2,695,857.75 91.66% 2,932,900.00 -8,200.00
INTEREST 6,300 00 6,826.31 ti 108.35% 7,100.00 800.00
COST PER ERU Based on 7,615.29 $520.94
RECAP OF ASSESSMENT
WMG $ 135.81
ROW $ 385.13
CLAM BAY FUND 320 $ 15.56
CAPITAL PROJECTS FUND 320 $ 145.37
$ 681.87
•
•
Agenda Item#8
Page 5 of 8
FY 2017 STREET LIGHT BUDGET TO ACTUAL
STREET LIGHT ADM Budget '' Exp To Date 1 % Tot Proposed '18 1 Over/Under
PAYROLL EXPENSE 75,700 00 35,305.84 I 46.64% 77,900.00 1 2,200.00
IT OFFICE AUTOMATION 500.00 250.00 50.00% 300.00 I -200.00
INDIRECT COST REIMBURSE 7,800.00 s 3,900.00 50.00% 11,000.00 3,200.00
OTHER CONTRACTUAL 33,700.00' 15,011.65: 44.54%I 34,800.00 1 1,100.00
STORAGE CONTRACTOR 800.00 242,79 30.35%i 800.00 0.00
TELEPHONE 5,200.00 1,021.95 . 19.65% 5,200.00 0.00
POST FREIGHT UPS 1,500.00„ 0.00% 1,500.00 1 0.00
RENT BUILDINGS 11,100.00 6,725.60$ 60.59% I12,000.00 900.00
RENT EQUIPMENT 2,600.00 704.69 1 27.10% 1 2,600.00 i 0.00
INSURANCE GENERAL 400.00 200.00 i 50.00% 400.00 0.00
OFFICE SUPPLIES 800.00 265.90 1 33.24% 800.00 I 0.00
OTHER OPERATING SUPPLIES 1,000.00 10.00% 1 1,000.00 0.00
ry I i
STREET LIGHT FLD
PAYROLL EXPENSE 69,400.00 K 30,524.93 43.98% 71,300.00 1,900.00
ENGINEERING FEES 10,000.00 8,872.00 $ 88.72% 20,000.00 10,000.00
IT OFFICE AUTOMATION 300.00 ' 150.00 50.00%1 200.00 -100.00
EMER MAINT AND REPAIR 9,600.00 1,984.84 20.68% 9,600.00 0.00
OTHER CONTRACTUAL 800.00 i, 894.22 111.78% 800.00 0.00
TEMPORARY LABOR 42,400.00 15,004.82 35.39% 41,000.00 -1,400.00
CELLULAR TELEPHONE 1,100.00 e 610.20 55.47% 1,100.00 0.00
ELECTRICITY 30,000.00 12,048.04 40.16% 30,000.00 0.00
INSURANCE GENERAL 1,000.00 V 500.00` 50.00% 900.00 -100.00
AUTO INSURANCE 1,000.001 500.00-. 50.00%j 900.00 ` -100.00
BLDG. REPAIRS/MNT 500.00 35.00 7.00% 500.00 0.00
AUTOS TRUCKS RM 800.00 0.00%V 800.00 0.00
FLEET MAINT ISF 1,800.00 = 750.00 41.67% 2,200.00 400.00
FLEET MAINT PARTS 2,600.00 1,147.80 44.15% 6,600.00 4,000.00
FLEET NON MAINT 200.00 ' 0.00% 1,100.00 900.00
OTHER EQUIP REPAIRS 500.00 59.12 11.82% 500.00 0.00
PERSONAL SAFETY EQUIP 800.00:, 226.87 28.36% 800.00 0.00
.
FUEL AND LUB ISF 700.00 178.41 ' 25.49% 800.00 - 100.00
ELECTRICAL CONTRACTORS 116,400.001 34,622.83 29.74% 62,200.00 -54,200.00
LIGHT BULBS BALLASTS 16,800.00 V 5,432.49 - 32.34% 16,800.00 0.00
TOTAL OPER EXPENSES 447,800.00 i 177,169.99 416,400.00 -31,400.00
1
i
Agenda Item#8
Page 6 of 8
CAPITAL EXPENDITURES
/ 1
ADMIN 1,000.00 m 0.00 0.00% '. 1,000.00 0.00
NON OPERATING EXPENSES
PA BUDGET TRANS 7,500.00 0.00%i 7,500.00 1 0.00
TC BUDGET TRANS 14,000.00 g 9,836.12 70.26% 14,000.00 0.00
TOTAL NON OPER EXPENSES 21,500.00 1 9,836.12 21,500.00 0.00
GRAND TOTAL 470,300.00 i 187,006.11 438,900.00 -31,400.00
RESERVES
Reserve for Contingencies 124,700.0070,400.00 54,300.00
Reserve for Capital 135,200.00III I
115,200.00 -20,000.00
Reserve for Future Const 900,000.00 1,327,800.00 427,800.00
REVENUE
Revenue Reserve -26,900.00 -28,000.00 -1,100.00
Millage at.0857 535,300.00 489,594.59 91.46% 555,870.00. 20,570.00
Interest 2,500.00 H 4,803.56 192.14%i, 4,000.00.
I
•
Agenda Item#8
Page 7 of 8
FY 2017 CLAM BAY BUDGET TO ACTUAL
Clam Bay Expenses Budget 1 Exp To Date j % Tot g Proposed '18
ENGINEERING FEES 76,658.00 r20,945.52' 27.32% 55,000.00
OTHER CONTRACTUAL 19,967.00 5,133.75 25.71%'i 13,000.00'
LI
TREE TRIMMING 43,390.00 0.00% , 38,000.00
OTHER EQUIP REPAIRS/MNTC 1,578.00 1 0.00%i 500.00
PHOTO PROCESSING 25,699.001 6,590.00 „ 25.64%1 q
MINOR OPERATING EQUIP 9,688.00 I 0.00% 500.00
OTHER OPERATING SUPPLIES 2,000.00 0.00%
1
CAPITAL EXPENDITURES1.
IMPROVEMENTS GENERAL 11,000.00 I 0.00 J 0.00%
NON OPERATING EXPENSES
PA BUDGET TRANS 2,700.00 I 1,639.17 60.71%1 2,500.00
TC BUDGET TRANS 3,800.00 2,329.14 t 61.29%i 3,800.00
TOTAL NON OPER EXPENSES 6,500.00 3,968.31' 6,300.00
GRAND TOTAL 196,480.001, 36,637.58 I 113,300.00
RESERVES
Rolled Projects 75,479.00
Reserve for Capital 22,100.00 1 115,200.00
REVENUE
Revenue Reserve -6,400.00 -6,000.00
Assessment 535,300.00 489,594.59 91.46% 118,500.00
Interest 2,500.00 4,803.56 192.14% 600.00
COST PER ERU $15.56
1
Agenda Item#8
Page 8 of 8
FY 2017 CAPITAL PROJECTS BUDGET TO ACTUAL
Amended
Landscape Improvement Proj Budget 1 Exp To Date % Tot '' Proposed '18 i
ENGINEERING FEES 42,730.00 0.00%
OTHER CONTRACTUAL 311,282.00 37,339.51 12,00% I
RENT EQUIPMENT 1,900.00 2,645.00 - 139.21%
LANDSCAPE MATERIALS 232,210.50 78,617.04 1. 33.86% 175,000.00
OTHER OPERATING SUPPLIES 3,489.00 1 791.50 22,69% 1
SIGNS 36,952.00 :: 0.00% 75,000.00
LAKE AERATION 117,523.00 = 15,307.00` 13.02%
IRRIGATION 135,619 00 24,381.53 17,98% 116,000 00
FIELD SITE IMPROVEMENTS 64,100 00 I 20,700.00 32.29% 175,000.00
LAKE BANK ENHANCEMENTS 109,649.00 I 19,988.00 18.23% 300,000 00 ;
BEACH RENOURISHMENT 600,000.00 200,000.00
NORTH BERM
85,000.00
,. iCAPITAL EXPENDITURES
IMPROVEMENTS GENERAL 11,000.00 0.00 0.00%
NON OPERATING EXPENSES I
PA BUDGET TRANS 6,000.00 I 1,639.17 27.32% 8,600.00
TC BUDGET TRANS 10,700.00 I
2,329.14 ; 21.77% 33,200.00
TOTAL.NON OPER EXPENSES 16,700.00 i 3,968.31 41,800.00
GRAND TOTAL. 1,683,154.50$ 203,737.89 - 1,167,800.00
RESERVES
Rolled Projects 945,342.00
Reserve for Capital 21,400.00 29,900.00
Li
REVENUE
Revenue Reserve -21,400.00 1 -55,600.00
Assessment 428,100.00 392,341.20 1 91.65% 1,107,000.00
Interest 5,000.00 5,000.80 100.02% 5,200.00
l
COST PER ERU $145.37
i
t
i
cc
Lu
cc
0
H H
St a a
D U a
(7 w w
w a a.
ccIn N
a a n.
Lu LJJ
H H H
cc cc cc
O 0 0
>- >-
a a a
J J -J
O 0 00
d' 00 00
N N N
Ls) 0 O
N c-I c-I
m d d'
cc cc cc
>- >- >-
D d D d D a
CC O H O H O HO
D _ = O D _ = O D _
00 Lu 0 H H a w 0 H H I—
H
w 0 H H I—
H 0
u O H cc H0 u O 0 cc 0 O H cc H
o H
(V c-i 0 O N d' I O O CO 0 O d CO
CD CD d' d' N l.0 O d' N r Q d' d' N d'
� tO
�L 00 N Ql U Ol
Lu
CC d
N
0
U-
UJ
F-
a cc cc cc
I- a a oQ
LU N '11Z n a v ) a
cc o cC cC
7 cc D L cC D cC D
O t } O w N y� O w } O w
CO Z _ "" CC r-I � _ t CC
— _ CC
Q w Q tri -, < w < CO I
CC
< w <
Lu O H H H H H ui O O Q H
W
5� LLJ(� t/) u O= H cc H LL = H cc H J w = H cc H
w a F- a
U z r, c-1 O O d' O 0 ,-1 O O lD O Z U c-i O O lfl O
Q 0 O O .-1 d w O O c-I ti)
J w O O r-I to
�' > O O rn O O ul a O O In
® cc N csi. 00 N N N -1N N N ci
o N m m
FW- H H W H
2
W N N N N N N N ci ci N 01 d' M M O M
0 W Ln Ln Ln In Ln Ln `n m CO M * m 1�n ® 00 o
00 00 00 00 00 00 00 Ln Ln to * * en< Q CD CD 0 CD 0 CD 0 0 CD CD * * 00 c'I N N N N
o o ® o ® o ® o ® o ® ® c-1 0 0 0 0 0 0
C2 c5
O
ci)w a) .
Q c X
QC _ c
s_ C
W = CO
O O 0)
C _0J s-
J _E 0 C 0
G CO0_
O 4-
® 01 01 CI 01 _0 CT) 01 Ol 01 Ol bb 01 0 00 01 ri 0 Ln N
ZN M N N N N N N N NNNNN CN 0) N c-I c-I CDm 00
Q Ln 4 Ln h 00 00 to 00 01 -Oa; ,v) d' M d' ,-.1O 4
to cci cn c-i ,..-1 ,-.1c-I ,-i - ,--i ,—,1 c-I e-I c-1 C N (0 di h CO' CO CD c
W CD CO CD CD CD CD CO U CD CO l0 CD COD l..0CD fl v N N 00 N N
t\ N N N N ENNNNN 4- N CUNNNNNN
W 0 .> -o
`-' .S-' 4)
2
in n
(i) e-I Uv
W N N N
V) N O
V) U w a) O
X
t N
4-1
J 0 0). S
Q 4- t:).0t:).0 ,O U0
U)
0
Z c 0
m 0 L
Z 4- O M N M � O
m d' lD O a0 N O � M o0 m d- Ln M O
�' ® WG lD lD N O 00 ci %i r-I •- CO CD d" M 01 = d" ', Cr N ci Ln e-1 N N
Op Z O
Q Q 00 CD 00 LU CO 00 00 i O O O Ni Ni '5 c-I Ln Ln M M d' O
ci ci CD N 0) 01 01 v N N N 00 N CO00 Ln 0 N N 01 O1 00 00 L
z Q LO 111 in n- i - in if)- iM m M M M d 0 c-I +' d M N N N N
O
✓ >
I.
tn• tn• tn. tn. i.n. tn. = tn. tn• tn- tn- -U} i/}.
L
O
J _Q CO 4-
0. O N 4-+
4-' 0 N `L
+-+ Of6 D
W N U
00 N C.0 Ln d- M E ci CD Ol 00 N O O Ln d- M N ci o cn
cI ci ci ci ci ci N V c-I ci CD CD O4- CD O CD CD CD CD &n
Ce CD o CD 0 0 ® `-1 0 0 ® 0 0 0 a) • 0 0 0 0 0 0 v
Wa N N N N N N O N NNNNN 4 a_, N N N N N N -0
* 1 OC O N U
* cu# c NI® E
C) Ca Na;
o '^ = O I
W CON CC
O 22
U O `� a)
Os C 0 CO
O *7N o =
* * N
0- * * *
FY 2018-TIMELINE/FIXED COUNTY EXPENSES
Our budget is due to the County Manager's Office on Friday, May 26th and the
BCC workshop is June 15-16 (Thursday and Friday if necessary). The 1st public
hearing is Thursday, Sept. 7 at 5:05 and the final (if needed) is 9/21 at 5:05.
There are some expenses in our budget set directly by the county and we have no
control over— I wanted to just give you a list to clarify: All IT charges, Fleet and
Fuel charges, Insurance, Indirect costs and Maintenance Site assessment.
FY 18 Clam Bay Budget (DRAFT)
Current contracts and budgeted expenses
126,0001 Earth Tech Clam Bay monitoring and annual report
31,8802 Turrell, Hall Water quality monitoring and annual report
10,0003 Turrell, Hall Mangrove die-off monitoring
9,7854 Turrell, Hall Sediment testing of copper and total phosphorus
9,0005 Humiston &Moore Monthly tidal analysis reports and aerial photos of Clam Pass and mangroves
15,5006 Humiston &Moore Annual bathymetric and tidal analysis report
8,400 County Lab Water quality analysis and monthly reports
37,600 JA Aquatics Hand-dug channel maintenance
34,000 Earth Tech Exotic treatment
8,000 County Lab Water quality analysis and reporting
6,500 Labor for collecting water samples
7,500 Infrared aerial photo
22,100 Reserves for contingencies
6,500 County collection fees, etc.
332,765'
Post dredging monitoring8
•
1,936 Humiston&Moore Escarpment and compaction work required by FDEP permit
Humiston&Moore Post-dredging report at one year
Humiston& Moore Post-dredging report at two years
1 Includes$18,000 for T&M;relates to objectives 1,4 and 5 of Clam Bay Management Plan
2 Includes$8200 for T&M;relates to objective 2 of Clam Bay Management Plan
3 Estimate
4 Includes$875 for T&M; relates to objective 2 of Clam Bay Management Plan
S Relates to objective 3 of Clam Bay Management Plan
6 Relates to objective 3 of Clam Bay Management Plan
?If$150,000 is available from county fund 111,then$182,765 is needed from PBSD fund 320
8 Could be charged to County fund 195