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Agenda 04/05/2017 PELICAN BAY SERVICES DIVISION Municipal Services Taxing & Benefit Unit NOTICE OF PUBLIC MEETING WEDNESDAY, APRIL 5, 2017 THE PELICAN BAY SERVICES DIVISION BOARD WILL MEET AT 1 PM ON APRIL 5 AT THE COMMUNITY CENTER AT PELICAN BAY, LOCATED AT 8960 HAMMOCK OAK DRIVE, NAPLES, FLORIDA 34108. AGENDA 1. Pledge of Allegiance 2. Roll call 3. Agenda approval 4. *Election of new chair and vice chair (10 minutes) 5. Approval of 03/01/17 Regular Session meeting minutes 6. Audience comments 7. Administrator's report (40 minutes) a. Lake bank erosion study update b. Update on the intersection of Gulf Park Dr. & US41 and median cut c. Street lighting project update d. Bay Colony Brazilian pepper update e. Dune swale update f. Cobblestones removal update g. March financial report 8. Committee reports (30 minutes) a. Clam Bay b. Landscape & Safety i. *Request to paint the large water tank c. Water Management d. Budget 9. Chairman's report (5 minutes) 10. Old business a. PBSD Election (5 minutes) 11. New business 12. Adjournment *indicates possible action items ANY PERSON WISHING TO SPEAK ON AN AGENDA ITEM WILL RECEIVE UP TO THREE (3) MINUTES PER ITEM TO ADDRESS THE BOARD. THE BOARD WILL SOLICIT PUBLIC COMMENTS ON SUBJECTS NOT ON THIS AGENDA AND ANY PERSON WISHING TO SPEAK WILL RECEIVE UP TO THREE (3) MINUTES. THE BOARD ENCOURAGES YOU TO SUBMIT YOUR COMMENTS IN WRITING IN ADVANCE OF THE MEETING.ANY PERSON WHO DECIDES TO APPEAL A DECISION OF THIS BOARD WILL NEED A RECORD OF THE PROCEEDING PERTAINING THERETO,AND THEREFORE MAY NEED TO ENSURE THAT A VERBATIM RECORD IS MADE,WHICH INCLUDES THE TESTIMONY AND EVIDENCE UPON WHICH THE APPEAL IS TO BE BASED. IF YOU ARE A PERSON WITH A DISABILITY WHO NEEDS AN ACCOMMODATION IN ORDER TO PARTICIPATE IN THIS MEETING YOU ARE ENTITLED TO THE PROVISION OF CERTAIN ASSISTANCE. PLEASE CONTACT THE PELICAN BAY SERVICES DIVISION AT (239) 597-1749 OR VISIT PELICANBAYSERVICESDIVISION.NET. 03/29/2016 2:06:09 PM PELICAN BAY SERVICES DIVISION BOARD REGULAR SESSION MARCH 1,2017 The Pelican Bay Services Division Board met on Wednesday, March 1, 2017, at 1:00 p.m. at the Community Center at Pelican Bay, 8960 Hammock Oak Drive, Naples, Florida 34108. In attendance were: Pelican Bay Services Division Board Bohdan Hirniak Ken Dawson, Chairman Susan O'Brien Scott Streckenbein, Vice-Chairman Peggy Pinterich Joe Chicurel Mike Shepherd Tom Cravens Dave Trecker Jacob Damouni Gary Ventress (absent) Pelican Bay Services Division Staff Mary McCaughtry, Operations Analyst Neil Dorrill, Administrator Lisa Jacob, Associate Project Manager Marion Bolick, Operations Manager Barbara Shea, Recording Secretary Also Present Tim Durham, County Manager's Office Jim Carr, Agnoli, Barber& Brundage Mary Johnson, Pelican Bay Foundation Dave Cook, Pelican Bay Foundation APPROVED AGENDA (AS AMENDED) 1. Pledge of Allegiance 2. Roll call 3. Agenda approval 4. Approval of 02/01/17 Regular Session meeting minutes 5. Audience comments 6. Administrator's report (45 minutes) a. *DMG contract renewal b. Median cut—Gulf Park Drive c. Street lighting project update d. Bay Colony Brazilian pepper update e. Mulch generation f. Ritz Carlton request for letter of support for restaurant expansion g. February financial reports 7. Committee reports (45 minutes) a. Clam Bay b. Landscape & Safety i. *Additional funding for plant materials ii. *Removal of cobblestones c. Water Management d. Budget e. Beach Renourishment (add-on) 1 Pelican Bay Services Division Board Regular Session March 1, 2017 8. Chairman's report (10 minutes) a. Trash on the beach 9. Old business 10. New business (5 minutes) a. PBSD election 11. Adjournment *indicates possible action items ROLL CALL Mr. Ventress was absent and a quorum was established AGENDA APPROVAL Mr. Cravens motioned, Dr. Trecker seconded to approve the agenda as amended, with the addition of item #7e. The motion carried unanimously. APPROVAL OF 02/01/17 REGULAR SESSION MEETING MINUTES Mr. Cravens motioned, Mr. Streckenbein seconded to approve the 02/01/17 regular-session meeting minutes as presented. The motion carried unanimously. AUDIENCE COMMENTS None ADMINISTRATOR'S REPORT DMG CONTRACT RENEWAL Mr. Dorrill summarized the Dorrill Management Group annual contract which is up for a one-year renewal on July 1. He provided highlights of this year's achievements. Ms. O'Brien commented on her observations of seven of the 13 tasks in the scope of services in the DMG contract which are not being consistently performed. Her report on these observations was added to the record. Dr. Trecker commented that Mr. Dorrill's accomplishments have been understated in the list provided. Dr. Chicurel commented on the benefits received by Mr. Dorrill's vast knowledge and expertise, which far exceeds the cost. Mr. Cravens motioned, Mr. Dawson seconded to recommend to renew the Dorrill Management Group contract for the upcoming year. The motion carried 9-1 with Ms. O'Brien dissenting. MEDIAN CUT—GULF PARK DRIVE Mr. Dorrill commented on his February meeting with Deputy County Manager Nick Casalanguida and other County Transportation Dept. staff to discuss the possible median cut on Gulf Park Drive. A County committee is in the process of evaluating and ranking all proposed countywide capital projects. Mr. Durham, Executive Manager of Corporate Business in the County Manager's Office, commented on the extensive backlog of capital projects resulting from the 2 Pelican Bay Services Division Board Regular Session March 1,2017 austerity measures taken during the Great Recession. Mr. Dorrill commented that the engineer's estimate of probable cost is $32,000. Ms. O'Brien commented that in the spring of 2016, FDOT reviewed the Gulf Park Dr./US 41 intersection and made no recommendations. Mr. Shepherd motioned, Mr. Streckenbein seconded to ask Mr. Dorrill to proceed with the cut through design on Gulf Park Drive as presented today. After discussion by the board, Mr. Shepherd withdrew his motion, and Mr. Streckenbein withdrew his second. After extensive discussion by the board, Mr. Dorrill summarized his understanding of direction from the board to include, (1) he will prepare an application for possible future submittal to FDOT for a review of vehicle traffic flow exiting Gulf Park Dr. onto US 41 and the possibility of restricting vehicles to proceeding southbound only on US 41, (2) within 30 days, he will obtain a timeline of the completion date of the ranking of countywide projects from County staff, (3) he will confirm with County staff that the County will fund the engineering costs of the median cut, if the PBSD provides all other funding for this project. STREET LIGHTING PROJECT UPDATE Mr. Dorrill commented that the PBSD is in the process of obtaining a right-of-way permit for the Laurel Oak Dr./Ridgewood Dr. street light project and work is to commence next week. BAY COLONY BRAZILIAN PEPPER UPDATE Mr. Dorrill commented on two PBSD projects in Bay Colony: (1) overgrowth is being cleared in the water management areas adjacent to the Ritz Carlton, and (2) Brazilian pepper will be removed from the south side of Lake 5-12 after our engineer completes a survey of the slope of the drainage easement and prepares plans to repair the slope. MULCH GENERATION Mr. Dorrill provided an update on the removal of mahoe trees in the PBSD maintenance area and provided photos of the related mulching process which was completed. Sufficient mulch has been generated to cover all of the beds on the US 41 berm. RITZ CARLTON REQUEST FOR LETTER OF SUPPORT FOR RESTAURANT EXPANSION Mr. Dorrill commented that the Ritz Carlton is in the process of requesting County approval of a site development plan for the expansion of its Gumbo Limbo Restaurant. Mr. Dave Cook commented that the proposed expansion will be on the east side of the current structure and less than 50% of the restaurant's existing square footage. Mr. Cravens motioned,Dr. Trecker seconded to recommend that the PBSD send a letter of approval with the caveat that no copper treated lumber is used and any effect within our drainage easement would be the responsibility of the Ritz Carlton to remediate. The motion carried unanimously. 3 Pelican Bay Services Division Board Regular Session March 1,2017 FEBRUARY FINANCIAL REPORT Mr. Dawson motioned, Mr. Cravens seconded to accept the February financial report. The motion carried unanimously. COMMITTEE REPORTS CLAM BAY REPORT Ms. O'Brien summarized her March 2017 Clam Bay update included in the agenda packet and specifically noted: (1) Mr. Tim Hall's February report is expected at the March 2 Clam Bay Committee meeting, (2) quotes have been received for Clam Bay monitoring for the next two years; Earth Tech will be awarded the contract for $108,000, as the lowest responsive bidder, and (3) Dr. Tomasko's 2016 Water Quality Report shows total phosphorus in Clam Bay out of compliance with FDEP criteria, and total copper slightly within compliance of FDEP criteria. LANDSCAPE & SAFETY REPORT Dr. Chicurel reported that the Landscape & Safety Committee met on Feb. 21 and the following items were discussed and acted upon. 1. Mr. Dorrill provided updates on (a) the Waterside/Artis-Naples lighting project, (b) the Gulf Park Dr. conversion to LED bulbs project, (c) the completion of the remediation of tree conflicts with street lights, and (d) the north tram/Pebble Creek crosswalk flashing light system. Mr. Dorrill and the committee agreed to discuss whether additional light poles and/or longer arms are needed at the next committee meeting. 2. The committee unanimously approved recommending that the PBSD remove all cobblestones at the three crosswalks on Pelican Bay Blvd. and replace them with red brick pavers as was done at San Marino in 2013. 3. The committee started its review of the Landscape Management Plan written by board member Mike Shepherd. This review will continue at the March committee meeting. Dr. Chicurel reported on February citations resulting from the extra Sheriff's Dept. patrols in Pelican Bay. ADDITIONAL FUNDING FOR PLANT MATERIALS Dr. Chicurel motioned, Mr. Cravens seconded that the PBSD Board authorize up to $50,000 to complete the current landscape improvement projects and the landscape renewal efforts that are underway. The motion carried unanimously. Dr. Chicurel commented that funds are available in Fund 322 for this project. Although Ms. O'Brien suggested the need to hire a landscape architect, Dr. Chicurel commented that expertise from a landscape architect is unnecessary. Dr. Chicurel provided photos of completed landscape improvement projects throughout Pelican Bay. REMOVAL OF COBBLESTONES Dr. Chicurel commented that the original intent of cobblestones in crosswalks was for "traffic calming." This intent has not been achieved, and instead, has resulted in safety concerns. 4 Pelican Bay Services Division Board Regular Session March 1,2017 Dr. Chicurel motioned, Mr. Cravens seconded that the PBSD remove all cobblestones at the three remaining crosswalks on Pelican Bay Blvd. and replace them with red pavers at a cost not to exceed $50,000. The motion carried 9-1 with Ms. O'Brien dissenting. Dr. Trecker commented that funds are available in Fund 322 for this project. WATER MANAGEMENT REPORT Mr. Cravens reported that the Water Management Committee did not meet in February. He commented on operational issues concerning our solar powered aerators. He reported that after a software update was completed on the controller boards of these aerators, all are now working 24/7, except for one aerator. Troubleshooting continues on the one remaining malfunctioning aerator. BUDGET REPORT Mr. Streckenbein reported that the Budget Committee did not meet in February. A meeting is planned for the end of March. BEACH RENOURISHMENT (ADD-ON) Dr. Trecker reported that the annual County beach survey has been completed, and information regarding the Pelican Bay beach will be available for review by early April. CHAIRMAN'S REPORT TRASH ON THE BEACH Mr. Dawson provided photos of the trash he has removed from the beach, over the last six years, from the Strand to Clam Pass. He recommended that the PBSD, in conjunction with the PBF, find some way to reduce and rid our mangroves, Clam Pass, and our beaches of trash. He urged signage, community notification, and simple rules that renters and guests should be aware of OLD BUSINESS Ms. O'Brien requested an update on landscaping maintenance workday policies. Mr. Dorrill provided details of new guidelines for break times, tied to the heat index, for landscaping maintenance workers. NEW BUSINESS PBSD ELECTION Ms. O'Brien commented on requests for information on the candidates for the 2017 PBSD election. She expressed disappointment that more information has not been made available to Pelican Bay residents. Ms. McCaughtry commented that polls for the PBSD election close at 5 p.m. on March 6; ballots will be counted at the Clerk's Office at 2 p.m. on March 9. 5 Pelican Bay Services Division Board Regular Session March 1, 2017 ADJOURNMENT IThe meeting was adjourned at 3:14 p.m. I Ken Dawson, Chairman Minutes approved [ ] as presented OR [ ] as amended ON [ ] date 6 - fr .x.' 4 „, , ,,,44,,,,:o'' 4 ' 4� t � 'PAS; � .w 6 ' •. . : fir: " �. • N 1 I 1 t r * art I °"' . a a€:, 4'4 a -644,, ' ',,,„„4 4%40 \ . `` ^ - * " e ., ,� 4;;;-4"' ::'-i- ** ' '„„„, ' ' Ar-....' 71.44,-,:--21,,- .,,**0-,,- --4,*,4**„,,,A ...'.. m...-....-„vt, , , \ .7,. .., ., • 444 ..,,,,smoyt.,,,, " f E- .- _ .4.4-,-... 4.,:A .. 4. '4, , .1'. ' . -4,-- „,„,g. \ .,.. , . .. 1 :. a ' a ¢ , . + ., +4 , . ',*; ¥ v {�, e p fot, m , .. r , o ° ' � livl -,;414.1,,, 4 ,,,' '' ,'-*--- -',,,,;.* 7 7. 2:44W, ,. 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SCALE Y� FAX PHONE (239) 304-0030 FAX (239) 324-0054 _ _ - ,- — I Agenda Item#7g Page 1 of 15 Pelican Bay Services Municipal Services Taxing Unit Balance Sheet-March 31,2017 Operating Fund 109-FY 2017 (Unaudited) Assets Current Assets Cash and Investments $ 2,875,564.69 Interest Receivable - Improvements,Vehicles& Equipment 866,421.70 Due from Property Appraiser - Due from Tax Collector - Total Current Assets $ 3,741,986.39 Total Assets $ 3,741,986.39 Liabilities and Fund Balance Current Liabilities Accounts/Trade Payable $ 51,072.27 Accrued Wages Payable - Goods Received/Inventory Recv'd 5,425.44 Total Liabilities $ 56,497.71 Fund Balance Fund Balance-unreserved $ 907,381.04 Excess Revenues(Expenditures) 2,778,107.64 Total Fund Balance $ 3,685,488.68 Total Liabilities and Fund Balance $ 3,741,986.39 • Agenda Item#7g Page 2 of 15 Pelican Bay Services Municipal Services Taxing Unit Income Statement WI Budget-March 31,2017 Operating Fund 109-FY 2017 (Unaudited) Annual YTD YTD Budget Budget Actual Variance Operating Revenues: Carryforward $ 608,800.00 $ 608,800.00 $ 608,800.00 $ - Special Assessment-Water Management Admin 1,009,100.00 918,300.00 925,049.23 6,749.23 Special Assessment-Right of Way Beautification 2,941,100.00 2,676,400.00 2,653,287.36 (23,112.64) Plan Review Fees 1,500.00 - - - Miscellaneous(Surplus Sales,Ins.Refunds,tax coil) - - 195.82 195.82 Revenue Reserve(est.5%) (197,900.00) - - - Interest 6,300.00 3,150.00 6,630.49 3,480.49 Total Operating Revenues $ 4,368,900.00 $ 4,206,650.00 $ 4,193,962.90 $ (12,687.10) Operating Expenditures: Water Management Administration Payroll Expense $ 75,000.00 $ 36,600.00 $ 26,895.82 $ 9,704.18 Emergency Maintenace and Repairs 3,500.00 - - - IT Direct Capital 1,100.00 550.00 550.00 - IT Office Automation/Billing Hr. 5,300.00 3,975.00 4,144.51 (169.51) Indirect Cost Reimbursement 104,900.00 52,500.00 52,450.00 50.00 Inter Payment/Mnt.Site Ins. Assessment 13,600.00 6,800.00 6,800.00 - Other Contractural Services 51,500.00 21,500.00 18,919.20 2,580.80 Telephone 5,200.00 2,200.00 1,547.07 652.93 Postage and Freight 1,200.00 - - - Rent Buildings and Equipment 13,700.00 8,000.00 7,673.13 326.87 Insurance-General 2,200.00 1,100.00 1,100.00 - Printing,Binding and Copying 1,800,00 100.00 85.12 14.88 Clerk's Recording Fees 1,000.00 - - - Legal Advertising 1,000.00 - - - Other Office and Operating Supplies 1,500.00 800.00 599.77 200.23 Training and Education(Tuition Reimb.) 1,500.00 800.00 770.17 29.83 Total Water Management Admin Operating $ 284,000.00 $ 134,925.00 $ 121,534.79 $ 13,390.21 Water Management Field Operations Payroll Expense $ 145,500.00 $ 70,800.00 $ 64,195.82 $ 6,604.18 Engineering Fees 60,000.00 34,500.00 31,939.00 2,561.00 IT Office Automation 700.00 400.00 713.38 (313.38) Flood Control Berm and Swale Mntc. 66,000.00 6,000.00 3,740.00 2,260.00 Flood Control Replanting Littorals 8,500.00 - - - Flood Control Water Quality Testing Supplies 1,500.00 - - - Interdepartmental Payment(Water Quality Lab) 17,700.00 10,300.00 12,058.94 (1,758.94) Plan Review Charges 1,500.00 - - - Other Contractural Services 8,300.00 5,800.00 6,648.04 (848.04) Temporary Labor 77,800.00 38,900.00 34,430.12 4,469.88 Cell Phones 1,300.00 500.00 779.20 (279.20) Trash and Garbage 5,900.00 3,200.00 3,257.42 (57.42) Motor Pool Rental Charge 100.00 - - - Insurance-General 2,500.00 1,250.00 1,250.00 - Insurance-Auto 1,000.00 500.00 500.00 - Building Repairs&Mntc. 500.00 75.00 96.13 (21.13) Fleet Maintenance and Parts 10,300.00 4,300.00 3,894.83 405.17 Fuel and Lubricants 2,300.00 1,000.00 669.00 331.00 Tree Triming 121,800.00 - - - Page 1 of 3 Agenda Item#7g Page 3 of 15 Clothing and Uniforms 1,600.00 1,000.00 977.11 22.89 Personal Safety Equipment 800.00 200.00 - 200.00 Fertilizer and Herbicides 100,500.00 32,700.00 20,207.60 12,492.40 Other Repairs and Maintenance 1,500.00 500.00 409.04 90.96 Other Operating Supplies and Equipment 2,500.00 1,300.00 1,440.29 (140.29) Total Water Management Field Operating $ 640,100.00 $ 213,225.00 $ 187,205.92 $ 26,019.08 Right of Way Beautification-Administration Payroll Expense $ 76,500.00 $ 38,200.00 $ 36,232.64 $ 1,967.36 Emergency Repairs and Maintenance 4,500.00 200.00 25.00 175.00 IT Capital - - - - Office Automation 500.00 300.00 411.50 (111.50) Other Contractural Services 52,400.00 21,800.00 18,553.81 3,246.19 Telephone 5,200.00 2,200.00 1,403.19 796.81 Postage 2,000.00 - - - Rent Buildings/Equipment/Storage 15,000.00 8,800.00 8,235.91 564.09 Insurance-General 500.00 250.00 250.00 - Printing,Binding and Copying 2,300.00 100.00 57.36 42.64 Clerk's Recording 1,200.00 - - - Legal Advertising 1,200.00 - - - Office Supplies General 2,000.00 700.00 360.09 339.91 Training and Education(Tuition Reimb.) 8,500.00 2,800.00 2,097.50 702.50 Total Right of Way Beautification Admin Operating $ 171,800.00 $ 75,350.00 $ 67,627.00 $ 7,723.00 Right of Way Beautification-Field Operations Payroll Expense $ 1,032,600.00 $ 452,700.00 $ 448,681.29 $ 4,018.71 IT Capital&Office Automation 16,200.00 10,500.00 16,994.89 $ (6,494.89) Emergency Maintenance and Repairs 3,300.00 - - - Recycled Water Use 110,000.00 56,400.00 57,230.36 (830.36) Pest Control 1,000.00 - - - Landscape Incidentals 2,500.00 1,000.00 772.58 227.42 Other Contractural Services 31,100.00 17,600.00 13,148.88 4,451.12 Temporary labor 562,300.00 226,200.00 199,103.46 27,096.54 Cellular Telephone 5,800.00 1,900.00 1,666.21 233.79 Electricity 4,000.00 2,000.00 3,386.77 (1,386.77) Trash and Garbage 17,700.00 10,300.00 11,359.40 (1,059.40) Cable TV/Internet 1,200.00 - - - Rent Equipment 5,000.00 800.00 553.13 246.87 Insurance-General 8,800.00 4,400.00 4,400.00 - Insurance-Auto 10,100.00 5,100.00 5,050.00 50.00 Insurance Claims Paid - - 430.44 (430.44) Building Repairs and Maintenance 500.00 100.00 133.19 (33.19) Fleet Maintenance and Parts 42,600.00 21,300.00 18,606.69 2,693.31 Fuel and Lubricants 33,300.00 13,900.00 11,605.50 2,294.50 Licenses,Permits,Training 1,700.00 - - - Tree Triming 181,000.00 162,900.00 161,375.00 1,525.00 Clothing and Uniforms 12,000.00 5,300.00 4,912.49 387.51 Personal Safety Equipment 5,000.00 1,700.00 1,492.39 207.61 Fertilizer and Herbicides 80,000.00 66,000.00 63,306.15 2,693.85 Landscape Maintenance/Mulch 75,000.00 31,300.00 28,134.00 3,166.00 Landscape Materials 73,200.00 46,300.00 45,690.80 609.20 Road/Pathway Repairs(Sharrows) 2,000.00 2,000.00 2,453.42 (453.42) Sprinkler Maintenance 25,000.00 11,500.00 11,442.14 57.86 Painting Supplies 500.00 - - - Traffic Signs 10,000.00 4,200.00 2,955.00 1,245.00 Minor Operating Equipment 12,000.00 6,500.00 6,737.50 (237.50) Other Operating Supplies 11,000.00 5,500.00 4,775.61 724.39 Page 2 of 3 Agenda Item#7g Page 4 of 15 Total Right of Way Beautification-Field Operating $ 2,376,400.00 $ 1,167,400.00 $ 1,126,397.29 $ 41,002.71 Total Operating Expenditures $ 3,472,300,00 $ 1,590,900.00 $ 1,502,765.00 $ 88,135.00 Capital Expenditures: Water Management Operations Other Machinery and Equipment-Field $ 17,000.00 $ 5,950.00 $ 5,885.25 $ 64.75 General-Admin 1,000.00 - - - Total Water Management Field Operations Capital $ 18,000.00 $ 5,950.00 $ 5,885.25 $ 64.75 Right of Way Beautification Autos and Trucks $ - - $ - $ - Other Machinery and Equipment 89,000.00 80,100.00 78,998.78 $ 1,101.22 General-Admin 1,000.00 - - $ Total Right of Way Beautification-Field Capital $ 90,000.00 $ 80,100.00 $ 78,998.78 $ 1,101.22 Total Capital Expenditures $ 108,000.00 $ 86,050.00 $ 84,884.03 $ 1,165.97 Total Operating Expenditures $ 3,580,300.00 $ 1,676,950.00 $ 1,587,649.03 $ 89,300.97 Non-Operating Expenditures: Transfer to Fund 322 $ - $ - $ - $ - Tax Collector Fees 98,800.00 83,980.00 72,418.15 11,561.85 Property Appraiser Fees 60,000.00 57,000.00 54,083.93 2,916.07 Reserves(2 1/2 months for Contingencies) 432,700.00 - - - Reserves for Capital 217,900.00 - - - Reserved for Attrition (20,800.00 - Total Non-Operating Expenditures $ 788,600.00 $ 140,980.00 $ 126,502.08 $ 14,477.92 Total Expenditures $ 4,368,900.00 $ 1,817,930.00 $ 1,714,151.11 $ 103,778.89 Net Profit/(Loss) $ - $ 2,388,720.00 $ 2,479,811.79 $ 91,091.79 Page 3 of 3 • Agenda Item#7g Page 5 of 15 Pelican Bay Services Municipal Services Taxing Unit Balance Sheet-March 31,2017 Street Lighting Fund 778-FY 2017 (Unaudited) Assets Current Assets Cash and Investments $ 1,467,012.77 Interest Receivable - Improvements,Vehicles&Equipment 19,181.75 Due from Tax Collector - Total Current Assets $ 1,486,194.52 Total Assets $ 1,486,194.52 Liabilities and Fund Balance Current Liabilities Accounts/Trade Payable $ 16,199.87 Goods Received/Inventory Recv'd 196.74 Accrued Wages Payable - Total Liabilities $ 16,396.61 Fund Balance Fund Balance-unreserved $ 1,146,299.39 Excess Revenue(Expenditures) 323,498.52 Total Fund Balance $ 1,469,797.91 Total Liabilities and Fund Balance $ 1,486,194.52 Agenda Item#7g Page 6 of 15 Pelican Bay Services Municipal Services Taxing Unit Income Statement w/Budget- March 31,2.017 Street Lighting Fund 778-FY 2017 (Unaudited) Annual YTD YTD Budget Budget Actual Variance Operating Revenues: Carryforward $ 1,119,300.00 $ 1,119,300.00 $ 1,119,300.00 $ - Curent Ad Valorem Tax 535,300.00 487,100.00 489,594.59 2,494.59 Transfer from Tax Collector - - 26.60 2.6.60 Miscellaneous (i.e. Ins. Refunds, surplus, eti - - - - Revenue Reserve (est. 5%) 826,900.00) - - - Interest 2,500.00 1,250.00 4,803.56 3,553.56 Total Operating Revenues $ 1,630,200.00 $ 1,607,650.00 $ 1,613,724.75 $ 6,074.75 Operating Expenditures: Street Lighting Administration Payroll Expense $ 75,700,00 $ 37,800.00 $ 35,305.84 $ 2,494.16 Indirect Cost& IT Automation 8,300.00 4,200.00 4,150.00 50.00 Other Contractural Services 33,700.00 16,900.00 15,011.65 1,888.35 Telephone 5,200.00 2,200.00 1,021.95 1,178.05 Postage and Freight 1,500.00 - - - Rent Buildings/Equipment/Storage 14,500.00 8,500.00 7,971.01 528.99 Insurance-General 400.00 200.00 200.00 - Printing, Binding and Copying - - - - Office Supplies General 800.00 300.00 265.90 34.10 Tuition Reimbursement - - - - Other Operating Supplies 1,000.00 - - - Total Street Lighting Admin Operating $ 141,100.00 $ 70,100.00 $ 63,926.35 $ 6,173.65 Street Lighting Field Operations Payroll Expense $ 69,400.00 $ 35,400.00 $ 30,524.93 $ 4,875.07 Enginnering Fees 10,000.00 8,800.00 8,872.00 (72.00) IT Office Automation 300.00 200.00 150.00 Emergency Maintenance & Repairs 9,600.00 4,800.00 3,012.34 1,787.66 Other Contractual Services 800.00 300.00 244.22 55.78 Temporary Labor 42,400.00 21,200.00 15,688.66 5,511.34 Cellular Telephone 1,100.00 600.00 729.22 (129.22) Electricity 30,000.00 15,000.00 12,048.04 2,951.96 Insurance-General 1,000.00 500.00 500.00 - Insurance-Auto 1,000.00 500.00 500.00 - Building Maintenace &Repairs 500.00 125.00 35.00 90.00 Page 1 of 2 Agenda Item#7g Page 7 of 15 Fleet Maintenance and Parts 5,400.00 2,300.00 1,897.80 402.20 Fuel and Lubricants 700.00 300.00 178.41 121.59 Other Equipment Repairs/Supplies 500.00 100.00 59.12 40.88 Personal Safety Equipment 800,00 400.00 423.61 (23.61) Electrical Contractors* 116,400.00 38,800.00 34,245.33 4,554.67 Light Bulb Ballast 16,800.00 7,000.00 5,435.43 1,564.57 Total Street Lighting Field Operating $ 306,700.00 $ 136,325.00 $ 114,544.11 $ 21,730.89 Total Street Lighting Expenditures $ 447,800.00 $ 206,425.00 $ 178,470.46 $ 27,904.54 Capital Expenditures: Street Lighting Operations Other Machinery/Equipment $ - $ - $ - $ - ' General Improvements-Admin 1,000.00 - - - Total Capital Expenditures $ 1,000.00 $ - $ - $ - Total Operating Expenditures $ 448,800.00 $ 206,425.00 $ 178,470.46 $ 27,904.54 Non-Operating Expenditures: Tax Collector Fees $ 14,000.00 $ 10,500.00 $ 9,836.12 $ 663.88 Property Appraiser Fees 7,500.00 $ 3,800.00 - 3,800.00 Reserve for Future Construction* 900,000.00 - - - ' Reserves(2 1/2 mos.for Contingencies) 124,700.00 - - - Reserves for Capital 135,200.00 - - - Total Non-Operating Expenditures $ 1,181,400.00 $ 14,300.00 $ 9,836.12 $ 4,463.88 ' Total Expenditures $ 1,630,200.00 $ 220,725.00 $ 188,306.58 $ 32,368.42 Net Profit/(Loss) $ - $ 1,386,925.00 $ 1,425,418.17 $ 38,443.17 *BA Transferred$100K to Operating Page 2 of 2 i Agenda Item#7g Page 8 of 15 Pelican Bay Services Municipal Services Taxing Unit Balance Sheet-March 31,2017 Capital Projects Fund 322-FY 2017 (Unaudited) Assets Current Assets Cash and Investments $ 1,532,985.29 Interest Receivable - Improvements,Vehicles&Equipment 2,319,909.26 Due from Tax Collector - Total Current Assets $ 3,852,894.55 Total Assets $ 3,852,894.55 Liabilities and Fund Balance Current Liabilities Accounts/Trade Payable $ - Goods Received Inv. Received 29,513.09 Total Liabilities $ 29,513.09 Fund Balance Fund Balance-unreserved $ 1,291,916.45 Excess Revenues(Expenditures) 2,531,465.01 Total Fund Balance $ 3,823,381.46 Total Liabilities and Fund Balance $ 3,852,894.55 Agenda Item#7g Page 9 of 15 Pelican Bay Services Municipal Services Taxing Unit Income Statement w/Budget-March 31, 2017 Capital Projects Fund 322-FY 2017 (Unaudited) Adopted Amended YTD YTD Budget Budget Budget Actual Variance Operating Revenues: Carry Forward $1,280,442.46 $ 1,280,442.46 $ 1,280,442.46 $ 1,280,442.46 $ - Transfer from Fund 109 General - - - - - Miscellaneous - - - - - Special Assessment 428,100.00 428,100.00 389,600.00 392,319.98 2,719.98 Transfer from Tax Collector - - 21.22 21.22 Revenue Reserve (est. 5%) 82.1.,400.00) 1.1,400.09) - - Interest 5,000.00 5,000.00 2,500.00 5,000.80 2,500.80 Total Operating Revenues $1,692,142.46 $ 1,692,142.46 $ 1,672,542.46 $1,677,784.46 $ 5,242.00 Operating Expenditures: Irrigation& Landscaping Landscape Imp. Project(50066) Engineering Fees $ - $ 42,729.82 $ - $ - $ - Other Contractural Services - 311,282.02 43,579.48 37,339.51 6,239.97 Rent Equipment - 1,900.00 1,900.00 2,645.00 (745.00) Sprinkler System Repairs - - - 2,777.09 (2,777.09) Landscape Materials 175,000.00 232,210.50 92,900.00 75,839.95 17,060.05 Other Operating Supplies - 3,489.25 900.00 791.50 108.50 Sign Restoration Project(50103) Traffic Signs - 36,952.00 - - - Lake Aeration (50108) Improvements 100,000.00 117,522.77 17,600.00 15,307.00 2,293.00 Field Site Improvements (50143) - Improvements 64,100.00 64,100.00 25,640.00 24,613.09 1,026.91 Beach Renourishment(50126) Other Contractural Services 200,000.00 600,000.00 - - - Lake Bank Project(51026) Swale&Slope Maintenance 406.17 - - - Engineering Fees 72,736.31 21,820.89 - 21,820.89 Landscape Materials 178.00 - - - Other Contractural Services 75,000.00 56,316.24 - - - Upgrade Irrigation System (51145) - Improvements 116,000.00 135,619.38 27,100.00 24,381.53 2,718.47 Total Project Expenditures $ 730,100.00 $ 1,675,442.46 $ 231,440.38 $ 183,694.67 $ 47,745.71 Pagel of2 Agenda Item#7g Page 10 of 15 Non-Operating Expenditures: Tax Collector Fees $ 10,700.00 $ 10,700.00 $ 9,600.00 $ 7,846.40 $ 1,753.60 Property Appraiser Fees 6,000.00 6,000.00 6,000.00 5,522.04 477.96 Rolled Project Funds 945,342.46 - - - - Total Non-Operating Expenditures: $ 962,042.46 $ 16,700.00 $ 15,600.00 $ 13,368.44 $ 2,231.56 Total Expenditures $1,692,142.46 $1,692,142.46 $ 247,040.38 $ 197,063.11 $ 49,977.27 Net Profit/(Loss) $ - $ - $1,425,502.08 $1,480,721.35 $ 55,219.27 Page 2 Of 2 Agenda Item#7g Page 11 of 15 Pelican Bay Services Municipal Services Taxing Unit Balance Sheet-March 31,2017 Clam Bay Fund 320-FY 2017 (Unaudited) Assets Current Assets Cash and Investments $ 204,934.38 Interest Receivable - Improvements,Vehicles&Equipment 234,767.01 Due from Tax Collector Total Current Assets $ 439,701.39 Total Assets $ 439,701.39 Liabilities and Fund Balance Current Liabilities Accounts/Trade Payable $ 750.00 Goods Received/Inventory Recv'd 10,995.52 Accrued Wages Payable - Total Liabilities $ 11,745.52 Fund Balance Fund Balance-unreserved $ 113,012.86 Excess Revenues(Expenditures) 314,943.01 Total Fund Balance $ 427,955.87 Total Liabilities and Fund Balance $ 439,701.39 • Agenda Item#7g Page 12 of 15 Pelican Bay Services Municipal Services Taxing Unit Income Statement w/Budget-March 31, 2017 Clam Bay Fund 320-FY 2017 (Unaudited) Adopted Amended YTD YTD Budget Budget Budget Actual Variance Operating Revenues: Carry Forward $ 97,579.20 $ 97,579.20 $ 97,579.20 $ 97,579.20 $ - Special Assessment 126,900.00 126,900.00 115,500.00 116,457.08 957.08 Transfer from Tax Collector - - 6.30 6.30 Miscellaneous Income - - 46.00 46.00 Revenue Reserve(est. 5%) (6,400.00) (6,400.00) - - - Interest 500.00 500.00 300.00 481.59 181.59 Total Operating Revenues $ 218,579.20 $ 218,579.20 $ 213,379.20 $ 214,570.17 $ 1,190.97 Operating Expenditures: Clam Bay Restoration Engineering Fees $ 55,000.00 $ 76,657.93 $ 38,300.00 $ 20,945.52 $ 17,354.48 Other Contractural Services 13,000.00 19,966.89 $ 6,000.00 5,133.75 866.25 Tree Trimming 38,000.00 43,390.00 $ - - - Other Equipment Repairs 500.00 1,577.77 $ - - - Aerial Photography 7,500.00 25,698.60 $ 7,100.00 6,590.00 510.00 Minor Operating 500.00 9,688.01 $ - - - Other Operating Supplies 2,000.00 $ - - - Total Clam Bay Restoration $ 114,500.00 $ 178,979.20 51,400.00 $ 32,669.27 $ 18,730.73 Clam Bay Ecosystem Engineering Fees $ - $ - $ - $ - $ - Licenses and Permits - - - • - - Other Contractual Services - - - - - Total Clam Bay Ecosystem $ - $ - $ - $ - $ - Capital Expenditures: Clam Bay Restoration Other Machinery and Equipment $ - $ 11,000.00 $ - $ - $ - Total Capital Expenditures $ - $ 11,000.00 $ - $ - $ - Total Operating Expenditures $ 114,500.00 $ 189,979.20 $ 51,400.00 $ 32,669.27 $ 18,730.73 Page 1 of 2 Agenda Item#7g Page 13 of 15 Non-Operating Expenditures: Tax Collector Fees $ 3,800.00 $ 3,800.00 $ 2,660.00 $ 2,329.14 $ 330.86 Property Appraiser Fees 2,700.00 2,700.00 1,755.00 1,639.17 115.83 Rolled Project Funds 75,479.20 - - - - Reserves for Contingencies 22,100.00 22,100.00 - - - Total Non-Operating Expenditures $ 104,079.20 $ 28,600.00 $ 4,415.00 $ 3,968.31 $ 446.69 Total Clam Bay Expenditures $ 218,579.20 $ 218,579.20 $ 55,815.00 $ 36,637.58 $ 19,177.42 Net Profit/(Loss) $ - $ - $ 157,564.20 $ 177,932.59 $ 20,368.39 Page 2 of 2 Agenda Item#7g Page 14 of 15 Pelican Bay Services Municipal Services Taxing Unit Income Statement w/Budget-March 31,2017 Clam Bay Ecosystem Fund 111- FY 2017 (Unaudited) Adopted YTD YTD Budget Budget Actual Variance Operating Revenues: Fund 111 Distribution $ 150,000.00 $ 150,000.00 $ 150,000.00 $ - Total Operating Revenues $ 150,000.00 $ 150,000.00 $ 150,000.00 $ - Operating Expenditures: Clam Bay EcoSystem Engineering Fees $ - $ - $ - $ - Other Contractural Services 150,000.00 $ 52,500.00 51,542.11 957.89 Total Clam Bay Dreging $ 150,000.00 $ 52,500.00 $ 51,542.11 $ 957.89 Capital Expenditures: Clam Bay Restoration Improvements General $ - $ - $ - $ - Total Capital Expenditures $ - $ - $ - $ - i Total Clam Bay Operating Expenditures $ 150,000.00 $ 52,500.00 $ 51,542.11 $ 957.89 Net Profit/(Loss) $ - $ 97,500.00 $ 98,457.89 $ 957.89 Agenda Item#7g Page 15 of 15 Pelican Bay Services Municipal Services Taxing Unit Income Statement w/Budget-March 31,2017 Clam Pass Dredging Fund 195/88032.1-FY 2017 (Unaudited) Adopted Amended YTD YTD Budget Budget Budget Actual Variance Operating Revenues: Fund 195 Distribution $ $ $ - $ - $ - Total Operating Revenues $ - $ - $ - $ Operating Expenditures: Clam Pass Dredging(88032) Engineering Fees $ 20,000.00 $ 20,000.00 $ 10,000.00 $ 8,481.25 $ 1,518.75 General Improvements - - - - - Total Clam Pass Dredging $ 20,000.00 $ 20,000.00 $ 10,000.00 $ 8,481.25 $ 1,518.75 Pelican Bay Beach(90070) Improvements General $1,250,000.00 $ 1,293,029.27 $ - $ - $ - Total Capital Expenditures $ 1,250,000.00 $ 1,293,029.27 $ - $ - $ Total Clam Bay Expenditures $ 1,270,000.00 $ 1,313,029.27 $ 10,000.00 $ 8,481.25 $ 1,518.75 • Agenda Item#8a Page 1 of 1 Clam Bay Update-April 2017 Mangrove die-off. Tim Hall's February report estimated the mangrove die-off at about 8.7 acres which is down from 11.66 acres in November. He reported evidence of red mangrove seedling recruitment, replacing dead or dying white mangroves, in the die-off areas. This is very good news. Tim recommended that his monthly reports be discontinued. At its April meeting the Clam Bay Committee will discuss whether some interim die-off assessment of the acreage affected should be continued and will review results of ETE's recent on-the-ground monitoring of mangroves in the die-off area. Clam Bay monitoring. ETE's new contract for Clam Bay monitoring includes a lump sum of $108,000 and T& M of$18,000. THA's new contract for Clam Bay water quality reporting includes a lump sum of$23,680 and T and M of$8200. THA's new contract for sediment testing for total phosphorus and copper in Clam Bay includes a lump sum of$8910 and T and M of$875. This sediment testing is intended to help understand higher levels of copper and total phosphorus in selected areas of Clam Bay. Copper. In January the water sample at station 3 (Inner Clam Bay) exceeded the FDEP standard. The sample was collected on Dec. 5, 2016, and the County Lab's results were received on March 14, more than three months later. Manatee Protection Zone. It appears that FWC staff will not recommend to FWC commissioners at its meeting on April 20 that Clam Bay be designated a Manatee Protection Zone. Prepared by Susan O'Brien March 30, 2017 Agenda Item#8b Page 1 of 2 LANDSCAPE & SAFETY COMMITTEE REPORT TO THE PBSD BOARD 4/5/17 The L&S Cte. met on March 21 , 2017 at the Pelican Bay Community Center at 10:15 AM. The following items were discussed and/or acted upon: 1 . Residents of Oak Lake Sanctuary asked for help from some Pelican Bay entity to remediate sight and noise exposure they have since the County ordered the removal of Brazilian Pepper trees and vegetation between Oak Lake Sanctuary and the Village. They were directed to the Pelican Foundation for help as it relates to the US 41 berm and our administrator will look into and help as much as the PBSD can. 2. Operations Manager, Marion Bolick, will come back to the committee with a plan to place left over mulch from the mulching project on the US 41 berm. 3. * A motion passed unanimously to recommend to the full PBSD Board that Mr. Dorrill coordinate with the County to paint the large water tank on the operations site. Color to be hunter green or equivalent and approved by the PB Foundation. 4. The sharrows in Pelican Bay are fading due to traffic. In order to find a solution to the problem, the committee recommends by consensus that the sharrows be repainted annually on Pelican Bay Blvd. using reflective glass beaded paint and that after Gulf Park Drive is re-paved, sharrows be applied with 60 mil thermoplastic material and placed in the middle of the lane (to help lessen tire wear and resultant graying). 5. Discussion and refinement of the Landscape Management Plan continued. Final approval by the committee will occur at the next committee meeting. 6. Committee member, Mike Shepherd, suggested that a strategic plan Agenda Item#8b Page 2 of 2 be developed for our operations site and that the PBSD consider transitioning to full-time employees since part-time workers have proven to be inefficient and hard to find. 7. A refined scope of services for the street light project was agreed upon. The items include: (1) Show locations where adding additional street light poles at crosswalks and intersections are needed. (2) Provide a map showing where tree trimming cannot eliminate conflicts with streetlights and provide solutions (i.e. extension arms or adding additional poles). (3) Assist the PBSD to determine the type of labels (vinyl, adhesive, reflective, etc.) that could be affixed to the concrete street light poles for numbering purposes. The next meeting will be on April 18, 2017 at 10:15 at the PB Comm. Ctr. Submitted by: Joe Chicurel, Chairman Landscape & Safety Committee "Before" Clearing of the Mulch Site .wils., . , ,'-'' �.m4i Ak ;.m %Poe "After" Clearing of the Mulch Site or oolh, 1 ikFSr4 k , E fr Date: April 5, 2017 To: Pelican Bay Services Division From: Ray Gniewek,#1401 St. Marissa 6573 Marissa Loop Subject: Street Trees on PB Blvd from Marker 36 Parking Lot to Gulf Park Drive Request Pelican Bay Services Division (PBSD) consider implementing the 2010 Community Improvement Plan of 2010 to install twelve trees along the street border of Crown Colony. Background In 2010,The Community Improvement Plan (CIP) developed by the PBSD in consultation with the Pelican Bay Foundation included installing twelve trees along the street border of Crown Colony(South from what is now known as Marker 36 Parking Lot to Gulf Park Drive (entrance to St. Lucia). The PBSD has jurisdiction over the sidewalks and rights of way along them. However,the PBSD Landscape Committee has set aside the landscape portions of the CIP plan relating to this border of Crown Colony. The absence of street trees in this area is quite apparent and not in keeping with the rest of Pelican Bay. Evaluation The complete span of Pelican Bay Blvd. (North and South) is uniformly landscaped with live oaks,palms,flowering trees, etc. In recent years,the PBSD has upgraded the center medians with additional greenery, including bromeliads, in addition to the seasonal flowering plantings. This profuse greenery is in sharp contrast to the absence of any trees along the South span of Crown Colony from Marker 36 Parking Lot to Gulf Park Drive. Recommendation On behalf of several residents who live St. Marissa,St. Kitts, St.Vincent,and Cap Ferrat, Raymond Gniewek of St. Marissa is requesting that the PBSD and its Landscape Committee review the CIP Plan of 2010 and consider the planting of suitable trees along the aforementioned corridor of Pelican Bay Boulevard. The implementation of this recommendation is respectfully requested. We also request that PBSD consider adding the cost of this item to your budget asap. At its March 30 meeting,the St. Marissa Board of Directors endorsed this request and we have sent copies to representatives of the Crown Colony Village Association Board representatives for their information. Submitted, Raymond Gniewek Co er County Pelican Bay Services Division Important Notice The Pelican Bay Services Division wants to share with you information concerning an important project planned for your community later this spring. The "Beach Dune Swale"which is a unique conservation and water management area will be cleared of exotic vegetation beginning April 17, 2017. This work is necessary to improve drainage throughout Bay Colony and restore this area to its natural condition. Enclosed are aerial photos and ground level pictures of the areas of overgrowth. The work will be done by crews using chain saws and trucks to remove debris to clear this flow-way. The project has been scheduled after Easter and before the rainy season to minimize impacts on residents. The estimated time for completion is approximately two weeks. Thank you for your patience while we restore this important conservation area to make Pelican Bay a great place to call home. For more information visit our website at http://pelicanbayservicesdivision.net. Pelican Bay Services Division 1801 Laurel Oak Drive,Suite 302 I Naples,Florida 34108 I Tel.239-597-1749 Fax 239-597-4502 4"a :.' s RTZ ' + :FrCARLTON �- , ; m•ai .buy - • ''47.';1,1`,I',114.ti '''.fit17:1:.4.1:1'1 17 ' ' ' It * ' '' 'LL'''311.''4-;.'Itit;'".::1' 1Pit --*-' ' ' t irst. ^tom f; mo=w a 1 , ' 444 ,...12,,,,,a,--...,,- ,.,,,i„.g ,,, ,.. , r —L STAGING c 1` �, AREA ` a sT� FOR DEBRIS "^ "b , REMOVAL Biltmore Bay,Colony " N °core 1 . - `" .LY • v' ''„', A� , MEXICO 41 w i ` Brighton Bay Colony '-4...r.,....4.;\_r%--- ,'x " .z -' CgI BAY # kt 4 . . e'? t „ ,,..„,„ ti 1... , ,:;_,44,41.44:,...,.,:. ,. •-4. 'A ,,,0„0,„..,,„„,,,e,, „„__*„.„ ' t ' .:rte z '. DUNE SWALE{}1-345AC) N S PELICAN BAY EARTH TECH ENVIRONMENTAL LLC DUNE SWALE CAN ll 1455 RAIL HEAD BLVD, SLY TE 8 CollierCOUllt Florida. NAPLES. FLORIDA 34110 wee.xo. 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