Backup Documents 04/11/2017 Item #16D 1 ORIGINAL DOCUMENTS CHECKLIST & ROUTING SLIP1 60
TO ACCOMPANY ALL ORIGINAL DOCUMENTS SENT TO
THE BOARD OF COUNTY COMMISSIONERS OFFICE FOR SIGNATURE
Print on pink paper. Attach to original document. The completed routing slip and original documents are to be forwarded to the County Attorney Office
at the time the item is placed on the agenda. All completed routing slips and original documents must be received in the County Attorney Office no later
than Monday preceding the Board meeting.
**NEW** ROUTING SLIP
Complete routing lines#1 through#2 as appropriate for additional signatures,dates,and/or information needed. If the document is already complete with the
exception of the Chairman's signature,draw a line through routing lines#1 through#2,complete the checklist,and forward to the County Attorney Office.
Route to Addressee(s) (List in routing order) Office Initials Dat
ic
1. Priscilla Doria Community& Human Services 4/'`i/�
2. County Attorney Office `s
ova%/ „\,-1
3. BCC Office Board of County Commissioners ti \
vtS//5/ 4\vz\--\
4. Minutes and Record Clerk of Court's Office
*TM q 42in 3104m
PRIMARY CONTACT INFORMATION
Normally the primary contact is the person who created/prepared the Executive Summary. Primary contact information is needed in the event one of the
addressees above,may need to contact staff for additional or missing information.
Name of Primary Staff Priscilla Doria,Grant Coordinator Phone Number 239-252-5312
Contact/ Department Community and Human S rvices
Agenda Date Item was April 11,2017 Agenda Item Number 16.D.1 V
Approved by the BCC
Type of Document Second Amendment to Community Number of Original 3
Attached Assisted and Supported Living,Inc. Documents Attached
PO number or account
number if document is
to be recorded
INSTRUCTIONS & CHECKLIST
Initial the Yes column or mark"N/A"in the Not Applicable column,whichever is Yes N/A(Not
appropriate. (Initial) Applicable)
1. Does the document require the chairman's original signature? ti 0 T rey a f�L s — 1\J/
2. Does the document need to be sent to another agency for additional signatftres? If yes, NA
provide the Contact Information(Name; Agency;Address;Phone)on an attached sheet. 447r
3. Original document has been signed/initialed for legal sufficiency. (All documents to be
signed by the Chairman,with the exception of most letters,must be reviewed and signed L4)
by the Office of the County Attorney.
4. All handwritten strike-through and revisions have been initialed by the County Attorney's .A0 NA
Office and all other parties except the BCC Chairman and the Clerk to the Board '''"`
5. The Chairman's signature line date has been entered as the date of BCC approval of the X10
document or the final negotiated contract date whichever is applicable.
6. "Sign here"tabs are placed on the appropriate pages indicating where the Chairman's
signature and initials are required.
7. In most cases(some contracts are an exception),the original document and this routing slip ,f
should be provided to the County Attorney Office at the time the item is input into SIRE. �V
Some documents are time sensitive and require forwarding to Tallahassee within a certain
time frame or the BCC's actions are nullified. Be aware of your deadlines! �}�
8. The document was approved by the BCC on above date and all changes made during Oa ,
the meeting have been incorporated in the attached document. The County
Attorney's Office has reviewed the changes,if applicable.
9. Initials of attorney verifying that the attached document is the version approved by the
BCC,all changes directed by the BCC have been made, and the document is ready for the 40
Chairman's signature.
I:Forms/County Forms/BCC Forms/Original Documents Routing Slip WWS Original 9.03.04,Revised 1.26.05,Revised 2.24.05;Revised 11/30/12
160
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MEMORANDUM
Date: April 13, 2017
To: Priscilla Doria, Grants Coordinator
Community & Human Services
From: Martha Vergara, Deputy Clerk
Minutes & Records Department
Re: Second Amendment to Community Assisted & Supportive Living,
Inc. — Grant SHIP FY 2015-2016 DUNS #940621519, CSFA #52.901
Community Assisted & Supported Living, Inc.
dba Renaissance Manor
Attached are two (2) originals of the document referenced above, (Item #16D1)
approved by the Board of County Commissioners on Tuesday, April 11, 2017.
The Board's Mini tes and Records Department has kept one of the three original
documents as part of the Board's Official Records.
If you have questions, please feel free to call me at 252-7240.
Thank you
Attachment
160 1
Grant- SHIP FY 2014-2015
SHIP FY 2015-2016
Activity: -Owner-Occupied
Rehabilitation Program
Subrecipient: - Community Assisted
and Supported Living D.B.A.
Renaissance Manor,Inc.
DUNS#-940621519
CSFA#- 52.901
SECOND AMENDMENT TO AGREEMENT BETWEEN COLLIER COUNTY
AND
COMMUNITY ASSISTED AND SUPPORTED LIVING
D.B.A. RENAISSANCE MANOR, INC.
THIS AGREEMENT is made and entered into this /f day of , 2017,
by and between Collier County, a political subdivision of the State of Flori a, (" OUNTY" or
Grantee") having its principal address as 3339 E. Tamiami Trail, Suite 211, Naples FL 34112, and
Community Assisted and Supported Living D.B.A. Renaissance Manor, Inc., a private not-for-
profit corporation existing under the laws of the State of Florida, having its principal office 1693 Main
Street, Suite A, Sarasota,FL 34236 ("SUBRECIPIENT").
WHEREAS, on February 23, 2016, Item 16D10, the County entered into an Agreement with
Subrecipient to administer the State Housing Initiatives Partnership Program (SHIP) Owner Occupied
Rehabilitation Program.
WHEREAS, on October 25, 2016, Item 16D3, the COUNTY approved the First Amendment
to Agreement.
WHEREAS, the Parties desire to amend the Agreement to increase total award amount to
serve all current eligible clients in the amount of$121,000 from Fiscal Year 2015-2016 funding for
this project.
WHEREAS, County desires to update performance dates and revise language to Subrecipients
90/120 day extension request requirement.
NOW, THEREFORE, in consideration of the mutual promises and covenants herein
contained, it is agreed by the Parties as follows:
Words C Through are deleted; Words Underlined are added
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IV. TIME OF PERFORMANCE
This Agreement shall be in effect from February 23, 2016 through June 30, 2017 for funds
expended from Fiscal Funding Year 2014-2015 and through June 30, 2018 for funds expended
from Fiscal Funding Year 2015-2016 and all services required hereunder shall be completed in
accordance with the schedule set forth in Exhibit C (Budget Narrative).
V. AGREEMENT AMOUNT
It is expressly agreed and understood that the total amount to be disbursed by the COUNTY for
the use by the SUBRECIPIENT during the term of the Agreement shall not exceed TWO
- • ! k 4.! • - ,! ! !.! ! .THREE HUNDRED
FORTY-TWO THOUSAND DOLLARS($342,000).
The budget identified for the Project shall be as follows:
Line Item Description SHIP Funds
Project Component One: Rehabilitation to owner- $4907000,00
occupied units. (Maximum $30,000.00 per unit) $292,850,00
Project Component Two: Project Delivery Fee
(maximum of 10%per total project cost) $4-9,000700$31,100.00*
not to exceed for entire
Project Component Three: Client Eligibility and grant.
Outreach(maximum of 5%per total project eligible
home owner file based on total rehabilitation) $9T-54(3:00-$15,550.00
Project Component Four: Inspection for non-
eligible properties (maximum$250.00) $2,500.00
$424-5004;00
TOTAL $342,000.00
VIII. ADMINISTRATIVE REQUIRMENTS
H. PAYMENT PROCEDURES
• : - *- z-t *:- z
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. .:. ___: :. _ : ;; ; -• a
Failure to submit required progress reports in accordance with Exhibit F may result in
payment delays as determined by Community and Human Services.
EXHIBIT B
PROGRAM NARRATIVE
OWNER OCCUPIED REHABILITATION PROGRAM
The Owner Occupied Rehabilitation Program is designed to assist income eligible homeowners that
own and occupy their home by providing SHIP funds to assist with necessary repairs to correct code
violations or emergency repairs that impact their health, safety and welfare. The home must be suitable
for rehabilitation and located within the unincorporated and incorporated areas of Collier County.
The Owner Occupied Rehabilitation Program shall at all times be administered in accordance with
Collier County's Rehabilitation Standards (incorporated by reference) and the Owner Occupied
Rehabilitation Assistance Strategy as outlined in the County's 2013-2016 SHIP Local Housing
Assistance Plans, as amended (incorporated by reference).
A. DESCRIPTION OF WORK TO BE PERFORMED
The Collier County Community and Human Services along with the SUBRECIPIENT's staff will
advertise for, income qualify each homeowner, maintain any waiting lists, as applicable, and ensure
that all applicable data is kept in each income qualified homeowner file. CHS will also be responsible
for final approval of income eligibility. CHS is responsible for recording liens against the homeowner
once the improvements are completed. CHS will ensure compliance with respect to all applicable
SHIP regulations and coordinate with a third-party inspector to conduct final inspections of the
completed rehabilitation. The third-party inspector will also evaluate the property and work write-ups
prior to the SUBRECIPIENT issuing the ITB's.
The SUBRECIPIENT will carry out the housing rehabilitation contract management and inspection of
the Owner Occupied Rehabilitation Program. The SUBRECIPIENT shall perform technical and
administrative work involving the repair and renovation of residential properties in the program similar
to the following steps listed below:
Assist in conducting outreach activities to solicit participants in the owner occupied rehabilitation
program. Assist home owners in completing the application for rehabilitation and conducting an initial
file review and income eligibility activities. The SUBRECIPIENT shall submit all files for final
review and approval to CHS and those eligible shall be reimbursed under Project Component#3.
Meet with homeowner, conduct testing and provide evaluation to determine the needs of the home
along with any health safety issues not identified that would impact the County's ability to authorize
the work. Once evaluation is complete, the SUBRECIPIENT will create a scope of work for the unit
and an Independent Cost Estimate and submit to CHS for review and approval.
The SUBRECIPIENT will issue an Invitation to Bid (I I13) to potential building contractors for each
property. Each ITB will be advertised for 10 working days. SUBRECIPIENT shall be responsible for
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issuing the ITB, responding to questions, conducting the walk-through with the potential contractors
and making the recommendations for awards.
The SUBRECIPIENT shall have 120 days from approval by CHS of the initial inspection Notice to
Proceed issued by CHS until final inspection approval; by the third party inspector te-complete-the
rehabilitation. In the event that the SUBRECIPIENT fails to complete the necessary rehabilitation
within the time frame the project delivery fee associated with the unit shall may be forfeited unless
CHS allows time extension. In the event of an unforeseen delay, a written explanation and approval
must be obtained no later than 90 days after the : ; :, . -- •- . _ - issuance of Notice to
Proceed;from CHS to allow any time extension to the rehabilitation.
* *
EXHIBIT C
BUDGET NARRATIVE
OWNER OCCUPIED REHABILITATION PROGRAM
The total. SHIP allocation to SUBRECIPIENT for the Owner-Occupied Rehabilitation Program shall
not exceed$224;080.00$342,000.00.
Sources for these funds are as follows:
'' r+ ' 4* A ''
2014-2015 $19,000.00* $9,500.00 $2,500.00 $190,000.00 $221,000.00
2015-2016 $12,100.00 $6,050.00 $0 $102,850.00 $121,000.00
TOTALS $31,100.00 $15,550.00 $2,500.00 $292,850.00 $342,000.00
*maximum project delivery
Uses of these funds are as follows:
Funds shall be disbursed in the following manner for the following uses:
. Maximum rehabilitation funding per unit is $30,000.
2. Funds shall be given priority to assist households with special needs as defined in Section
420.004, Florida Statutes, or persons with developmental disabilities as defined in Section
393.063, Florida Statutes, with an emphasis on home modifications, including technological
enhancements and devices, which allow homeowners to remain independent in their own
homes and maintain their homeownership.
3.A project delivery fee, to complete program management and other project compliance
activities conducted by staff or contracted party, of 10% of the rehabilitation cost shall be paid
for each completed unit. Associated work to perform technical and administrative work
involving the construction and renovation of residential properties. In the event an invoice for
unless extension is granted per Exhibit B,then no project delivery fee will be paid for that unit.
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4.An outreach and client eligibility fee of 5% per eligible rehabilitation file will be paid for an
approved file/property to include document development, application completion, and
application approval. Payable upon property rehabilitation completion.
5.An inspection fee of$250.00 will be paid for those homes that fail to meet the rehabilitation
standards. This fee is only paid when a property fails to meet the criteria and no other fees will
be paid to the SUBRECIPIENT in such circumstances.
6. Remaining funds not spent in either fiscal funding year will be reallocated to other eligible
approved strategies under the SHIP program.
*
REMAINDER OF PAGE LEFT BLANK INTENTIONALLY
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S
16D
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IN WITNESS WHEREOF. the SUBRECIPIENT and the County, have each,respectively,by an
authorized person or agent, hereunder set their hands and seals on the date first written above.
ATTEST:
DWIGHT E. BROCK, CLERK BOARD OF COUNTY COMMISSIONERS OF
COLLIER COUNTY, FLORIDA
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(--)
, .1-7- . -•. ,.. t By:
, . ......„.„ , , Dep -61. Penny Taylor,;man Or
Attest as to Chaithian's
,
...
signature cfnlif
Dated: 1- 201] Date: L-//// /--)01)-7
(SEAL)
Community Assisted and Supported Living D.B.A.
Renaissance Manor, Inc.
i d
By: J. Scott Eller, C.E.O.
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Date: 0 V i ir)--
Approved as to form and legality:
Jennifer A. Belpedio
Assistant County Attorney ciP ,,i
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