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GG MSTU Agenda 04/18/2017 _ "19 ! 3299 Tamiami Trail East, Suite 103 Naples, FL 34112 AGENDA APRIL 18, 2017 I. CALL TO ORDER II. ATTENDANCE Advisory Committee Patricia Spencer—Chair(10/06/17) Herman"Skip"Haeger—Vice Chair(10/06/2018) Ron Jefferson(10/06/2018) Paula Rogan(10/06/2019) Florence"Dusty"Holmes(10/06/2017) Staff Dan Schumacher,Harry Sells-Project Managers Landscape Mike McGee—Landscape Architect Janet Acevedo—Hannula Landscaping&Irrigation III. APPROVAL OF AGENDA IV. APPROVAL OF MINUTES: MARCH 21,2017 V. LANDSCAPE MAINTENANCE REPORT-HANNULA LANDSCAPING&IRRIGATION • Tropicana Boulevard, Sunshine Boulevard • Coronado Parkway&Hunter Boulevard VI. LANDSCAPE ARCHITECT'S REPORT-MCGEE&ASSOCIATES • No written reports this Month: to be discussed at the 4/18 meeting. • Tropicana Boulevard, Sunshine Boulevard • Coronado Parkway& Hunter Boulevard • Collier Boulevard,Golden Gate Parkway VII. PROJECT MANAGER'S REPORT A. Budget Report B. Irrigation Status C. Coronado&Hunter Design D. Tropicana Blvd Review E. Quotes VIII. OLD BUSINESS A. Canal Bridge Fencing(Golden Gate Pkwy) B. Santa Barbara and Golden Gate Refurbishment status IX. NEW BUSINESS X. PUBLIC COMMENTS XI. ADJOURNMENT NEXT MEETING: MAY 15,2017 AT 4:30PM GOLDEN GATE COMMUNITY CENTER Page 1 of 1 a ORY 3299 East Tamiami Trail, Suite 103 Naples, FL 34112 MINUTES I. Call to Order The meeting was called to order at 4:26 P.M. by Ms. Spencer. Attendance was called and a quorum was established. II. Attendance: Patricia Spencer, Chairman; Herman Haeger, Vice Chairman; Ron Jefferson; Paula Rogan; Dusty Holmes Others: Michael McGee, McGee &Associates; Dale Hannula, Hannula Landscaping; Janet Acevedo, Hannula Landscaping; Harrison Pacheco, Hannula Landscaping; Wendy Warren, JuriSolutions Pledge of Allegiance The Pledge of Allegiance was recited. III. Approval of Agenda Ms. Spencer moved to approve the Agenda of the Golden Gate Advisory Committee subject to the following change: Addition: Item VII. Project Managers Report-H. Robert Beatty Eagle Scout Honor Ceremony. Second by Ms. Holmes. Carried unanimously 5- 0. IV. Approval of Minutes: February 21, 2017 Ms. Spender moved to approve the minutes of the February 21, 2017 meeting as presented. Second by Mr. Haeger. Carried unanimously 5- 0. V. Landscape Maintenance Report—Hannula Landscaping and Irrigation Ms. Acevedo reported on landscape maintenance as follows: Tropicana Boulevard • Rainbow Pest Control sprayed the Junipers for spider mites. • Canopy trees have been pruned. 1 • Palm trees have been pruned. • Estimate for replacement of Perennial Peanut will be submitted by March 24, 2017. Sunshine Boulevard • Plant material damaged by an auto accident has been removed. • Mulch will be installed around the trees. • Palm trees have been pruned. Coronado Parkway and Hunter Boulevard • Median#1: Two Silk Floss trees damaged by an auto accident should be replaced. Ms.Acevedo recommends an insurance claim be filed for the trees as the replacement estimate will exceed$500. A traffic report of the accident is required to file for insurance reimbursement; Staff will ascertain if an incident report was filed. • Median#1: A quote will be provided for replacement of Bougainvillea shrubs. Collier Boulevard and Golden Gate Parkway • The Road and Bridge Maintenance Staff requested removal of dead or declining landscape material from the medians. Hannula will update the Committee on the County's plans to replace the material removed from the medians. • Hannula Landscaping was authorized by the County to oversee work on repair of the irrigation system on Collier Boulevard(951) and Golden Gate Parkway, with most issues now addressed. • Sabal Palms have been pruned on Golden Gate Parkway. • Distressed sod is being treated. The County will request a bid for new sod mid-April if the damaged sod does not respond to treatment. During Committee discussion the following was noted: • The irrigation control timers are not operating at desirable times. Hannula Landscaping noted they ensure the irrigation system is function properly; they do not control the irrigation timer schedule and recommended the issue be reported to Larry Humphries, Supervisor, Road Maintenance, Landscape Operations. • In observance of Memorial Day, flags will be installed early morning on May 27, 2017 and removed May 29, 2017 in the late afternoon. Hannula was advised to schedule maintenance accordingly. VI. Landscape Architect's Report—McGee and Associates A. Maintenance Reports Mr. McGee submitted the "Landscape Observation Report: -FY 16-17, March 2017"for information purposes and the following items were discussed: Tropicana Boulevard • A Committee review of the turf renovation concept plan for Medians#2, #4 and#5 should be scheduled for April with installation anticipated for May 2017. • February water usage based on HydroPoint WeatherTrak data was normal. 2 Coronado Parkway and Hunter Boulevard • Price quotes have been requested for replacement of an Alexander Palm, fourteen Big Rose Crown of Thorn, Junipers and a Silk Floss tree on Medians#1, #10 and#11 damaged by auto accidents. • A plan should be developed for bed replacements. Hannula Landscaping's proposal is under review. • Ms. Acevedo submitted root samples of Blueberry Flax Lilies for analysis to determine the reason for overall decline of the Lilies. Snail activity and"rust"are not present. • Water usage is normal. Sunshine Boulevard • A replacement program should be developed and submitted for multiple areas of declining or missing turf. • Recommend removal of all Bougainvilleas damaged by auto accident and replanting area with Perennial Peanut. • Silk Floss trees are not"flushed out." Pruning is recommended as well as an evaluation of possible contributions to tree decline. • Irrigation water usage was slightly high. Golden Gate Parkway Collier County Road&Bridge Division maintains the roadway and Mr.McGee has provided a copy of his report to them. Highlighted recommendations include: • Review Oak tree for special pruning and remove or relocate Sabal Palm to improve travel lane visibility(intersection of 44th Street SW and the east end of median#9) hampered by recent installation of traffic light mast. • Medians#15 —#21 are water stressed with broadleaf weed presence. Juniper plants should be treated for insects until the end of the dry season and dead foliage and plants, including African Iris beds, should be removed. • Two dead Pine trees need to be removed. • Dead variegated Pittosporum shrubs on the east end of Median#20 at Sunshine Boulevard have been present for eleven months and need to be removed. Turf renovation plan for recommended planting replacements on file. • Hand remove excess Torpedo grass weeds from Blueberry Flax Lily and Liriope beds. • All turf has dead areas and broadleaf weeds exist throughout medians due to water stress. • A water usage reading for meters in medians #20 and 25 is very low. Collier Boulevard A& B Collier County Road& Bridge Division maintains this roadway and Mr. McGee has provided a copy of his report to them. All items should be addressed: • Median#11: Consider replacing declining Slash Pine tree with Floss Silk Tree. • Recommend removal of Crown of Thorns on north end of Median#1 and south end of Median#2 and replace with Perennial Peanut. • Median#5: Replace Big Rose Crown of Thorn damaged by auto accident. • Remove dead foliage from Juniper plants on south end of Median#5 and north end of Median#4. • Juniper plants beds with dead foliage areas should be removed and remaining specimens treated for insects until the end of the dry season. • Review stressed areas of turf for weed control or replacement. 3 • Develop a roadway length plan for replacement of plant material in beds. • Dead Magnolia tree and Sabal Palms have been removed. • Part A&B water use readings are extremely high indicating the meters may not be operating properly. Hannula Landscaping will research water use,particularly for Part B, noting over the past four years these sections of roadway have typically used one-half the amount recorded. VII. Project Manager's Report A. Monthly Budget Report Mr. Schumacher summarized the Golden Gate MSTU Fund Budget 153 dated March 21, 2017 noting: • $214,225 of the $249,000 budget for FY17 Ad Valorem property taxes has been collected. • Carry Forward funds of$474,842 (budgeted monies unspent FY16)brings Total Revenue to $724,842 of which$508,662 is not committed. • FY17 planned Operating Expense Budget is $363,542. Current commitments total $185,026 and 2017 YTD expenditures total $72,709. • Uncommitted Operating Expense funds available are $105,771.68. • Improvements General Fund of$316,700 (Line 28) is reserved to finance special projects subject to review and approval of the County accounting office. • Line items in red reflect invoices billed after the start of the FY17 year and will be closed out. • Total available balance less committed expenses equals $461,560. Mr. Schumacher reported the budget review process for FY18 is in progress. Mr. McGee's plan for Tropicana Boulevard and landscaping quotes will be reviewed in April and available funding evaluated. B. Irrigation Status Mr. Sells reported on irrigation highlighting: Hunter Boulevard and Coronado Parkway Mr. Hannula is researching a potential problem of shut off valves/no water and will report his findings to Mr. Sells. Tropicana Boulevard Issues which occurred were resolved. C. Coronado and Hunter Design—Notice-to-Proceed issued to McGee &Assoc. A Notice-to-proceed for design of irrigation control system valve wiring and conduits on Coronado Parkway and Hunter Boulevard was issued. Mr. McGee estimated the design will be complete and available for review and bid consideration the week ending March 4, 2017. D. Luminaire Repair—Sunshine Blvd Street Lamp Hart's Electrical completed the Luminaire globe repair on light pole#6 at a cost significantly lower than estimated. 4 E. Hunter Boulevard—Drainage Project& Map Mr. Schumacher distributed the Golden Gate City Stormwater Drainage Improvement Map identifying five projects noting: • Designs for projects 1, 2, 4 and 5 are complete and ready to go out for bid. • Funds requested by the stormwater group for the projects have not yet been approved. • A decision on funding is anticipated in the next two months; Hunter Boulevard has been identified as the first priority. F. Quotes Mr. Schumacher, Mr. McGee and Ms.Acevedo met to review the detailed list of replacement plants. Ms. Acevedo will present the plant replacement proposals at the April 2017 meeting to ensure placement of order by the end of May and installation scheduled for June—July. H. Scott Beatty Eagle Scout Court of Honor Ceremony Mr. Schumacher distributed an invitation to the Committee to attend the Eagle Scout Court of Honor for Robert Beatty earned by the successful completion of the Golden Gate flag pole installation project. VIII. Old Business-Canal Bridge Fencing (Golden Gate Parkway) A. Mr. Schumacher did not have an update on the project. Hannula Landscaping is researching irrigation alternatives. B. Santa Barbara and Golden Gate Refurbishment Status A Landscape refurbishment plan was proposed in early 2016 and a corresponding Irrigation expansion plan in November, 2016. The overall project has been held back while existing irrigation components in the vicinity have undergone vehicle accident repair and a general upgrade, which is currently in progress. A Request for Quotation (RFQ) is anticipated to be issued prior to the "rainy" season upon verification of any other activity nearby. Mr. Schumacher will ascertain if the area adjacent to the planned refurbishment will be used as a staging area for scheduled parkway construction at 53rd Street SW. IX. New Business None X. Public/Board Comments None There being no further business to come before the Committee, the meeting was adjourned by the Chair at 5:10 P.M. 5 GOLDEN GATE MSTU ADVISORY COMMITTEE Patricia Spencer, Chairman The Minutes were approved by the Committee on 2017 as presented , or as amended . NEXT MEETING: APRIL 18,2017—4:30 PM GOLDEN GATE COMMUNITY CENTER 4701 GOLDEN GATE PARKWAY NAPLES,FL 34116 6 GOLDEN GATE MSTU FUND 153 April 18,2017 Vendor Item PO# Budget Commitments Expenditures Total 1 CUR AD VALOREM TAX $ (249,000.00) $ - $ (222,641.63) $ (26,358.37) 2 DEL AD VALOREM $ - $ - $ (163.69) $ 163.69 3 OVERNIGHT INTEREST $ - $ - $ (387.68) $ 387.68 4 INVESTMENT INTEREST $ (1,000.00) $ - $ (1,938.86) $ 938.86 5 INTEREST TAX COLLECTED $ - $ - $ (11.54) $ 11.54 6 INS CO REFUNDS $ - $ - $ (1,481.47) $ 1,481.47 7 REVENUE STRUCTURE $ (250,000.00) $ - $ (226,624.87) $ (23,375.13) 8 CARRY FORWARD GEN $ (463,500.00) S - $ - $ (463,500.00) 9 CARRY FORWARD OF ENCUMBERED AMT $ (23,842.50) S - $ - $ (23,842.50) 10 NEG 5%EST REV $ 12,500.00 $ - $ - $ 12,500.00 11 TRANSFERS&CONTRIB $ (474,842.50) $ - $ - $ (474,842.50) 12 TOTAL REVENUE $ (724,842.50) $ - $ (226,624.87) $ (498,217.63) 13 ENG FEES $ 28,000.00 $ - $ - $ 28,000.00 McGee&Assoc. Annual Consultant 4500163054 $ 591.00 $ 3,360.50 McGee&Assoc. Annual Consultant 4500175183 $ 15,585.00 $ 7,520.00 14 ENG FEES OTHER $ 3,951.50 $ 16,176.00 $ 10,880.50 $ (23,105.00) 15 INDIRECT COST REIMBURS Collier County Indirect Cost Direct Pay $ 3,700.00 $ - $ 3,700.00 $ - Hannula Landscape Landscape Incidentals-13 Trees 4500170172 $ - $ 17,893.00 Hannula Landscape Landscape Incidentals 4500171934 $ 4,788.60 $ 5,211.40 16 LANDSCAPE INCIDENTALS $ 57,893.00 $ 4,788.60 $ 23,104.40 $ 30,000.00 Hannula Landscape Landscape Maintenance 4500171934 $ 110,172.85 $ 44,827.15 S&T Holding Inc Furnish&Install Flag Pole 4500168684 $ - $ (4,717.04) S&T Holding Inc Furnish&Install Flag Pole 4500174974 $ 15.00 $ 4,548.04 17 OTHER CONTRACTUAL $ 218,600.00 $ 110,187.85 $ 44,658.15 $ 63,754.00 18 ELECTRICITY FPL Electricity 4700002960 $ 2,500.00 $ 1,564.55 $ 1,335.45 $ (400.00)1 19 RENT EQUIPMENT J.M Todd Lease-Copier 4500171793 $ 300.00 $ 133.06 $ 133.06 $ 33.88 20 INSURANCE GENERAL Collier County Insurance General Direct Pay $ 500.00 $ 250.00 $ 250.00 $ - Florida Irrigation Systems Irrigation Parts 4500171767 $ 1,927.07 $ 572.93 Florida Irrigation Systems Irrigation Parts 4500164384 $ - $ (21.37) Contemporary Controls PTNETAR#16-05-003-replace equip. 4500173083 $ - $ 1,331.47 Florida Irrigation Systems Irrigation Parts 4500140087 $ - $ (535.49) Contemporary Controls Trouble shoot irrigation 4500173064 $ 2,000.00 $ - Florida Irrigation Systems Irrigation Hydropoint Controller 4500174545 $ 46.92 $ 2,293.20 Harts Electrical Install Irrigation Controller 4500174546 $ 369.27 $ 1,890.73 AG-Tronix Tech Support for Irrig.Controllers 4500174780 $ 2,000.00 $ - Naples Electric Motor Work Replace VFD Control Card 4500174985 $ - $ 625.00 21 SPRINKLER SYSTEM MAINT $ 8,500.00 $ 6,343.26 $ 6,156.47 $ (3,999.73) 22 MULCH Forestry Resources Mulch 4500171766 $ 16,000.00 $ 12,000.00 $ - $ 4,000.00 Harts Electrical Flag Pole Lights 4500169602 $ 197.76 $ 1,800.24 Harts Electrical Lighting Maintenance 4500171768 $ 658.84 $ 2,341.16 23 LIGHTING MAINTENANCE $ 11,998.00 $ 856.60 $ 4,141.40 $ 7,000.00 24 LICENSES AND PERMITS Road&Bridge Access to R&B ICC Pro IGC $ - $ - $ 1,173.74 $ (1,173.74) 25 OTHER MISCELLANEOUS Juristaff Transcriptionist 4500171768 $ 3,500.00 $ 1,633.18 $ 1,166.82 $ 700.00 26 OFFICE SUPPLIES Staples Supplies 4500171792 $ 300.00 $ 172.38 $ 27.62 $ 100.00 27 COPYING CHARGES J.M Todd Copier-CPC monthly 4500171800 $ 300.00 $ 132.90 $ 167.10 $ - Diamond Fertilizer Fertilizer 45001744836 $ 1,500.00 $ - Florikan Fertilizer 4500174482 $ 5,000.00 $ - 28 FERT HERB CHEM $ 7,300.00 $ 6,500.00 $ - $ 800.00 Batteries Plus Batteries for Piccolos VISA $ - $ 86.97 The Home Depot Power Tool Cord for Hydropoint Ct VISA $ - $ 12.97 The Home Depot Clamp for Hydropoint Controller VISA $ - $ 1.23 The Flag Store Display Flag Pole for Public Meetir VISA $ - $ 36.56 29 OTHER OPERATING SUPPLIES $ - $ - $ 137.73 $ (137.73) 30 OTHER TRAINING EDUCATIONAL $ 200.00 $ - $ - $ 200,00 31 OPERATING EXPENSE $ 363,542.50 $ 160,738.38 $ 97,032.44 $ 105,771.68 32 IMPROVEMENTS GENERAL $ 316,700.00 $ - $ - $ 316,700.00 33 CAPITAL OUTLAY $ 316,700.00 $ - $ - $ 316,700.00 34 REIMBURSEMENT FOR STAFF SUPPORT $ 34,800.00 $ - $ 34,800.00 $ - 35 Budget Trans from Appraiser $ 3,500.00 $ - $ 1,565.61 $ 1,934.39 36 Budget Trans from Tax Collector $ 6,300.00 $ - $ 4,636.06 $ 1,663.94 37 TRANSFERS $ 44,600.00 $ - $ 41,001.67 $ 3,598.33 38 TOTAL BUDGET $ 724,842.50 $ 160,738.38 $ 138,034.11 $ 426,070.01 Total Available Balance $ 426,070.01 797,305,507 FY 10 Final Taxable Value(2009) Plus Commited And Not Spent $ 160,738.38 548,992,684 FY 11 Final Taxable value(2010) 478,980,702 FY 12 Final Taxable Value(2011) I Estimated Cash $ 586,808.39 516,253,177 FY 13 Final Taxable Value 533,888,677 FY 14 Final Taxable Value 575,541,732 FY 15 Final Taxable Value 611,031,317 FY 16 Final Taxable Value Estimated dash Less 674,408,481 FY 17 July Taxable Value Uncollected Ad Valorem Taxes $ 560,450.02 10.37%Adj.16 to 17 FY 17 FY 16 Mlllage 0.3692 0.4063 Maximum=.5000 Extension 248,992 248,262 Property Tax Limitation Impact FY 17 Gross Taxable Value 674,408,481 Minus:New Const.Annex. 2,016,013 Plus:Amendment 01 TV Component 0 Adj.Taxable Value 672,392,468 16 Levy 248,262 Rolled Back Rate(less Amend.One) 0.3692