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Minutes 01/05/2017 MINUTES OF MEETING HERITAGE BAY COMMUNITY DEVELOPMENT DISTRICT The regular meeting of the Board of Supervisors of the Heritage Bay Community Development District was held on Thursday,January 5, 2017 at 9:00 a.m. in the Heritage Bay Clubhouse, 10154 Heritage Bay Boulevard,Naples, Florida. Present and constituting a quorum were: Edwin Hubbard Chairman John May Vice Chairman Jack Arcurie Assistant Secretary Dennis Gagne Assistant Secretary Philip Magnarella Assistant Secretary Also present were: Robert Koncar District Manager Justin Faircloth Assistant District Manager The following is a summary of the actions taken at the January 5, 2017 Heritage Bay Board of Supervisors meeting. FIRST ORDER OF BUSINESS Roll Call Mr. Koncar called the meeting to order and called the roll. SECOND ORDER OF BUSINESS Approval of Agenda • No additional items requested. THIRD ORDER OF BUSINESS Public Comments on Agenda Items There not being any,the next item followed. FOURTH ORDER OF BUSINESS Approval of the Minutes of the December 1,2016 Regular Meeting Mr. Hubbard stated each Board member received a copy of the minutes of the December 1, 2016 regular meeting and requested any additions, corrections or deletions. There not being any, January 5, 2017 Heritage Bay CDD On MOTION by Mr. May seconded by Mr. Gagne with all in favor the December 1, 2016 regular meeting minutes were approved. FIFTH ORDER OF BUSINESS Old Business A. Lakes and Pond Monitoring Program • Mr. Faircloth reported CPH will begin testing next week and a report should be available for the next meeting. B. Umbrella Association Discussion Update • Mr. Hubbard provided an update on discussions and action items involving the Umbrella Association including recreational lake issues and boating privileges. • Discussion ensued with regard to responding to the Umbrella Association, Inc. lake inspection report. • Safety concerns with the slalom course on Lake 30B were discussed and counsel with the attorney will be sought. • A response to the Umbrella Association will be drafted and reviewed by the Board and Counsel prior to it being sent. • The Chairman and staff will look at scheduling a meeting to discuss concerns with the Quarry CDD Chairman and staff. C. Consideration of Recommending Community Association Lakes Committee • This item was tabled indefinitely. D. Lake 19 Littoral Clearing Proposal • Lake& Wetland Management proposal to remove all littorals from Lake#19 was presented. On MOTION by Mr. May seconded by Mr. Arcurie with all in favor the Lake & Wetland Management proposal to cut and remove littorals from Lake#19 in an amount not to exceed$1,950 was approved. E. Update on Smokehouse Bay Drive Drainage Issues • Control structures were discussed. 2 January 5, 2017 Heritage Bay CDD • Staff was able to negotiate with MRI to do the inspections for the not to exceed amount of$1,200. Videos were received and photographs of a blockage between Lake 28 and 30A on the north side of the control structure which may explain some of the flooding issues on Smokehouse Bay Drive and sediment buildup in the interconnect between Lakes 5 &6 at the southeast corner of Lake 5. On MOTION by Mr. May seconded by Mr. Gagne with all in favor to obtain proposals for cleanout and repair of the interconnect pipe between Lakes 28 & 30A for a not to exceed amount of $5,000 and authorize the Chairman to execute contract subject to review by District Counsel was approved. F. Update on Lake 5 Control Structure Analysis • CPH will inspect this area and provide recommendations to stop sediment repeatedly developing. Once completed the lagoon will be dredged and the pipe cleaned. SIXTH ORDER OF BUSINESS New Business A. Lake&Wetland Management Monthly Inspection Report • The December inspection report was not completed. • Discussion ensued and the Board agreed to place the vendor on probation. • Proposals will be sought and the current contract reviewed by District Counsel. B. Lake 30A and 30B Analysis Update • Staff provided an analysis update. CPH will begin planning for this project to take place in spring 2018. • Possible funding options for a$IMM project will be researched. C. Discussion on Lake Bank Restoration Projects Spring 2017 • Suggested projects were discussed. Proposals will be sought for presentation to the Board at the March meeting. On MOTION by Mr. Hubbard seconded by Mr. Magnarella with all in favor staff was authorized to have proposals prepared for lake bank repair work. 3 January 5, 2017 Heritage Bay CDD D. FY 2018 Budget Planning Timeline • A proposed 2018 budget will be presented at the March meeting for review and discussion. • Suggestions for an investment strategy will be provided. • Budget to include quarterly testing of the lakes by CPH and completion of the bathymetric of the remaining 21 lakes;or at least another 10 lakes. E. Golf Course Maintenance/Renovation Schedule Summer 2017 • The maintenance schedule was discussed. SEVENTH ORDER OF BUSINESS Manager's Report A. Approval of Financials,Check Register and Invoices • The financials for the period ending November 30, 2016 were reviewed. • It was requested the investment sheet be updated to indicate the transition of operating funds into the interest bearing MMA account. On MOTION by Mr. Hubbard seconded by Mr. May with all in favor the November 30, 2016 financials were accepted. B. Investment Plan Update • An update will be provided at the March meeting. C. Response to General Liability Insurance Questions • Mr. Koncar explained that actual insurance quotes are not received until after completion of the budget process. The actual cost was lower than budgeted due to negotiating down significantly the price for the Board liability insurance coverage. D. Field Manager's Report • The Field Management Report for the site inspection conducted on December 21, 2016 was reviewed; a copy of which are attached for the record. E. Follow up • All items were previously addressed. EIGHTH ORDER OF BUSINESS Attorney's Report There being no report,the next item followed. 4 January 5, 2017 Heritage Bay CDD NINTH ORDER OF BUSINESS Engineer's Report A. Stantec CDD Records • District Counsel is sending a letter to Stantec in an attempt to obtain some of the District's files,prints,etc. TENTH ORDER OF BUSINESS Supervisors' Requests and Audience Comment • Current water levels and the stability of the littorals with change in weather conditions was addressed. • CDD communications with the various associations was discussed. ELEVENTH ORDER OF BUSINESS Adjournment there being no further business, On MOTION by Mr. Gagne seconded by Mr. Magnarella with all in favor the meeting was adjourned. Edwin Hubbard Secretary/Assistant Secretary Chairman 5