VB MSTU Agenda 04/06/2017 fir/
Advisory Committee
• 3299 East Tamiami Trail Suite 103
Naples, FL 34112
APRIL 6, 2017 2:00 P.M.
Claussen Family Center at St.John's Church
625 111TH Ave.,Naples,FL
I. Call to order and Pledge of Allegiance
II. Attendance
Advisory committee Bruce Forman—Chairman(11/13/2019)
Bill Sjostrom—Vice Chairman(11/13/2020)
Mark Weber(11/13/2017)
Gabriella R. Miyamoto(11/13/2019)
William Harris(11/13/2020)
Staff Harry Sells—Project Manager
Landscape Robert Kindelan-CLM
Construction Dale Slabaugh,Landscape Architect
III. Approval of agenda
IV. Approval of the minutes of March 2,2017
V. Landscape Report,Robert Kindelan, Commercial Land Maintenance
VI. Project Manager Report, Harry Sells
A. Budget report for 4/6/2017
B. Budget for FY 18,Millage Rate 0.5 Mills
C. General status of burial project
D. Commercial land Contract Extension to January 8,2018.
E. CenturyLink network by ElectriCom
Change Order#1 error correction. Addition of$6000.00
F. Hole Montes Change Order#6 Additional$50,000
G. MasTec CO#3 Additional$156,810.00
VII. Old Business
A. Landscape Design Connor Park,Dale Slabaugh-
Grubbing 42 feet$7,650, plus 62 feet$12,750, plus 62 feet$12,750
B. Meeting with Parks and Recreation
Connor Park,NW Corner of Vanderbilt and Bluebill, Refurbishment Parking
Islands
C. Widening Entrances to 14 finger streets off Vanderbilt Drive, Hole Montes Work
Order for$5,500.00
VIII. New Business
Possible new projects
A. Sidewalks east and west side of Gulf Shore Drive
B. Connor Park refurbishment,partial to complete.
C. Street Lights
D. Park Benches
E. Refurbishment of Vanderbilt Drive Landscape.
F. Maintain Landscape Bluebill
G. Landscape NW corner Vanderbilt Drive, Bluebill
IX. Member Comment
X. Public comment
XI. Adjourn
NEXT MEETING DATE: MAY 5, 2017
Claussen Family Center at St.John's Church
625 111TH Ave.,Naples,FL
2
Vau .,oast 8. .e4 M.S.T.AI.
Advisory Committee
3299 East Tamiami Trail Suite 103
iJNaples, FL 34112
MINUTES
MARCH 2,2017
I. CALL TO ORDER: Vice Chairman Sjostrom called the meeting to order at 2:00 P.M.
II. ATTENDANCE
Advisory Committee: Bruce Forman—Chairman(Excused)
William Sjostrom—Vice Chair
Mark Weber
Gabriella R. Miyamoto
William Arell Harris
Staff: Harry Sells,Project Manager
Others: Dale Slabaugh, Dale A. Slabaugh&Associates
Robert Kindelan, Commercial Land Maintenance
Wendy Warren—Juristaff
III. APPROVAL OF AGENDA
Ms. Miyamoto moved to approve the Agenda of the Vanderbilt Beach M.S.T.U. meeting as
presented. Second by Mr. Harris. Carried unanimously 3-0.
IV. APPROVAL OF MINUTES FEBRUARY 2,2017
Ms.Miyamoto moved to approve the minutes of the February 2, 2017 Vanderbilt Beach
M.S.T.U. meeting as presented. Second by Mr. Harris. Carried unanimously 3- 0.
V. LANDSCAPE REPORT,ROBERT KINDELAN,COMMERCIAL LAND MAINTENANCE
Mr. Kindelan, Commercial Land Maintenance,reported on landscaping as follows:
• Landscaping maintenance is being performed as scheduled.
• A main line irrigation leak by Vanderbilt Drive and 108th Avenue N has been repaired;
the system is functioning as intended.
• Ficus hedges have been treated for Whitefly infestation utilizing the herbicide and
treatment procedure previously applied successfully.
• Collier County utility construction activity has created a difficult situation for
landscaping maintenance.
Mr. Sells cautioned Mitchell and Stark, the Collier County contractor for the utility project, not to
infringe on M.S.T.U. landscaping including parking or driving on the designated areas noting they
will be financially responsible for damages.
1
VI. PROJECT MANAGER'S REPORT-HARRY SELLS
A. BUDGET REPORT for 3/2/2017
Mr. Sells provided an overview on the "Vanderbilt MSTU Budget Report on Fund 143"
FY17 dated March 2, 2017 including distribution of the Adjusted Balance Sheet(Unaudited)
FY17 highlighting:
• $1,053,941 of the FY17 property tax revenue budget of$1,192,800 has been
collected.
• Current Operating Expense commitments total $966,614 and 2017 YTD expenditures
total $529,419.
• Uncommitted Operating Expense funds available are $1,351,071.87.
• Adjusted/Unaudited cash balance as of March 2,2017 is $2,637,821.82.
B. GENERAL STATUS OF BURIAL PROJECT
Mr. Sells updated the Committee on construction Phases II and III noting:
• Comcast Overhead to Underground conversion installation is complete.
• Electrical Conversion
o A Switching Order for Florida Power&Light to activate power has been written but
not released by FPL.
o A final set of requirements for the"as built"engineer drawings required by Florida
Power&Light were submitted John Lehr.
o Mr. Sells will contact Mr. Lehr, Florida Power&Light, on March 6, 2017 for
approval to release the switching order.
o Upon release of the switching order, MASTEC will mobilize. Time to mobilize is
estimated at one month; overall time to convert the old network to the new network is
four months.
Mr. Sells will email an update notification of the "switching order status"to the members of the
committee.
• Utility Project
o Four secondary cable conduits were damaged—two on Vanderbilt Drive, one on
Flamingo and one on Heron.
o A work order is in process for MASTEC to repair the cable.
o Replacement of the cable will be required if it is damaged.
o The utility contractor will be billed for the repair.
Mr. Sells noted County insurance coverage does not include buried utilities and a cost estimate is not
available at this time.
Mr. Weber arrived and a quorum of four was achieved.
C. CENTURY LINK NETWORK BY ELECTRICON
The Century Link network installation by ElectriCom is 99.5% complete with the following
items pending:
• Two overhead cables on the south bridge by Bluebill Avenue are scheduled for removal
week of March 11, 2017.
• Removal of four block length of fiber cable from the west end of Vanderbilt Beach Road
remains outstanding.
2
• The"cut over procedure"originally estimated for completion at the end of February is
scheduled for March. If the work is not done prior to the contractor exiting the project
Century Link will be financially responsible for removal.
D. PARK BENCHES
Mr. Sells distributed photos of a damaged bench, noting two of the three damaged benches have
been removed.
The Committee discussed replacement of benches and agreed to delay purchase and installation
of benches pending cessation of Collier County utility construction activity.
VII. OLD BUSINESS
A. LANDSCAPE DESIGN CONNER PARK,Dale Slabaugh
Grubbing 42 feet$7,650,plus 62 feet$12,750,plus 62 feet$12,750
Mr. Slabaugh distributed a conceptual landscape design incorporating a fence/deck
elevation rendering and library of recommended plantings for the area of Connor Park
between Vanderbilt Drive and the beach access area noting:
• A minimum safety fence height of forty-two inches is required by code.
• Metal fence rails,possibly in bronze coloration,will have four inch spacing.
• Columns could be constructed of stone or cut coral.
• Preliminary estimate for landscaping the 120' to 125' area is in the $30K range.
During Committee discussion the following was noted:
• The Committee's goal is create a "Gateway"to Vanderbilt Beach.
• Removal of vegetation and refurbishment of the area will enhance the water view.
• Members requested photographs of the proposed plant selections and fencing
materials for review.
Mr. Slabaugh will forward photographs to Mr. Sells for distribution to the
Committee for reference.
• Irrigation should be extended to the area.
Mr. Sells noted irrigation is present in the area and, although the condition is
unknown, he is confident irrigation can be supplied to the landscaped areas.
• The utility"sign area"landscape renovation should be considered under the same
umbrella of time.
• Refurbishment of the Vanderbilt Beach Connor Park/Parks and Recreation monument
sign should be reviewed.
• Mitchell and Stark,the Collier County utility project contractor, should be given
notice to not stage their operation in the Connor Park area as the MSTU is
undertaking a beautification restoration project.
Mr. Sells will notify the contractor and solicit a time frame for completion of the
utility project to enable the MSTU to schedule a date for commencement of the
restoration project.
• Project direction and approval should be determined prior to the summer MSTU
recess.
3
Members requested Mr. Slabaugh provide a plan and budget estimate for both the
Vanderbilt Drive beach access area and the utility sign area renovations for the April
meeting.
VII. NEW BUSINESS
A. Charlie Arthur Thank You
Mr. Sells presented a thank you letter prepared on behalf of the Committee on County
stationery to Charlie Arthur in recognition of his fourteen years of service to the Vanderbilt
Beach Municipal Service Taxing Unit(MSTU)Advisory Committee.
The members of the Committee signed the letter and requested Mr. Sells present it to Mr.
Arthur on their behalf.
B. Finger Streets Intersection Improvements
Mr. Sells distributed two Scope of Service cost proposals to design proposed improvements
to fourteen finger street intersections between Vanderbilt Beach Drive and Bluebill Avenue:
1. Agnoli, Barber&Brundgage: $21,240
2. Hole Montes: $5,500
Ms. Miyamoto motioned to approve Hole Montes Contract proposal#:14-6164 dated
February 28, 2017, in the amount of$5,500.00 for Professional Services:Architect and
Engineering, to create a concept design to improve the intersections for the fourteen
finger streets between Vanderbilt Beach Drive and Bluebill Avenue. Second by Mr.
Harris. Carried unanimously 4-0.
C. Possible New Projects
Mr. Sells introduced concepts for future improvements to the Vanderbilt Beach MSTU for
Committee consideration including:
• Sidewalks east and west side of Gulf Shore Drive
➢ Mr. Sells will prepare a"Scope of Work"proposal for a sidewalk on the east side
of Gulf Shore Drive. Crosswalk pavers could be incorporated into this
undertaking.
• Connor Park refurbishment,partial to complete.
> Park refurbishment was addressed under Item VII A during Dale A. Slabaugh&
Associates presentation.
• Street Lights
> The Committee discussed the need for street lights on Vanderbilt Drive to
illuminate the finger street signs.
• Park Benches
➢ Benches will be considered for installation on completion of the County's utility
project.
• Refurbishment of Vanderbilt Drive Landscape
> This project will be considered at a future date.
• Landscape NW corner Vanderbilt Drive,Bluebill
• Paver Crosswalks on Finger Streets
4
➢ Pavers could be an independent undertaking or incorporated into the Finger Street
improvement project.
IX. MEMBER COMMENT
None
X. PUBLIC COMMENT
None
There being no further business for the good of the County,the meeting was adjourned by
order of the Chair at 3:25 P.M.
VANDERBILT BEACH MSTU ADVISORY COMMITTEE
Bruce Forman, Chairman
The minutes approved by the Board/Committee on , 2017
"as submitted" [ ] OR "as amended" [ ].
NEXT MEETING DATE: APRIL 6,2017 2:00 P.M.
"CLAUSSEN FAMILY CENTER"AT ST.JOHN'S CHURCH
625 111TH AVENUE,NAPLES,FLORIDA
5
VANDERBILT MSTU
FUND 143
April 6,2017
Vendor hem PO# Budget Commitments Expenditures Total
1 CUR AD VALOREM TAX $ (1,192,800.00) $ - $ (1,076,976.89) $ (115,823.11)
2 DEL AD VALOREM $ - $ $ $
3 OVERNIGHT INTEREST $ - $ - $ (1,519.31) $ 1,519.31
4 INVESTMENT INTEREST $ (2,000.00) $ - $ (8,082.31) $ 6,082.31
5 INTEREST TAX COLLECTOR $ - $ - $ (57.72) $ 57.72
6 REVENUE STRUCTURE $ (1,194,800.00) $ - $ (1,086,636.23) $ (108,163.77)
7 TRANSFERS FROM PROP APP $ - $ $ $
8 TRANSFERS FROM TAX COLL $ - $ $ $ -
9 CARRY FORWARD GEN $ (960,500.00) $ - $ - $ (960,500.00)
10 CARRY FOR OF ENCUMB AMT $ (882,004.94) $ - $ - $ (882,004.94)
11 NEG 5%EST REV $ 59,800.00 $ - $ - $ 59,800.00
12 TRANSFERS&CONTRIB $ (1,782,704.94) $ $ $ (1,782,704.94)
13 TOTAL REVENUE $ (2,977,504.94) $ - $ (1,086,636.23) $ (1,890,868.71)
14 ENGINEERING FEES DESIGN Hole,Montes&Assoc. Preliminary Design-finger streets TBD $ - $ 5,500.00 $ - $ (5,500.00)
15 SURVEYING FEES RWA,Inc Surveying 4500166989 $ 18,112.00 $ 10,112.00 $ - $ 8,000.00
16 INDIRECT COST Collier County Indirect Cost Direct Pay $ 26,100.00 $ 13,050.00 $ 13,050.00 $ -
Florida Land Maintenance 4500171726 $ 6,165.38 $ 4,934.62
Signature Tree Care 4500175060 $ 3,375.00 $ -
17 LANDSCAPE INCIDENTALS $ 100,000.00 $ 9,540.38 $ 4,934.62 $ 85,525.00
Florida Land Maintenance Ground Maint 4500171726 $ 50,706.00 $ 18,294.00
Electricom,LLC Utility Conversion 4500171210 $ 40,766.49 $ 312,246.06
Hole Montes CEI Utility Conversion 4500152314 $ 82,207.83 $ 88,929.32
Mastec North America,Inc. FPL Util.Aerial to Underground Cony 4500163308 $ 394,195.71 $ 116,100.18
Harts Electric Install new power 4500166205 $ 6,971.47 $ 8,948.53
Cable Wiring Specialist Comcast Underground 4500165508 $ - $ 270,970.05
Locate Holdings Inc. Locate services for buried utilities 4500175418 $ 3,000.00 $ -
18 OTHER CONTRACTUAL $ 2,647,992.94 $ 577,847.50 $ 815,488.14 $ 1,254,657.30
19 ELECTRICITY FPL Electricity 4700002986 $ 200.00 $ 44.08 $ 55.92 $ 100.00
20 WATER AND SEWER Collier County Util. Water&Sewer 4700002980 $ 30,000.00 $ 10,682.05 $ 19,317.95 $ -
21 RENT LAND Vanderbilt Real Estate Holdings Parking Lease 4700002870 $ 2,500.00 $ 3,000.00 $ 4,200.00 $ (4,700.00)
22 RENT EQUIPMENT J.M.Todd Copier Lease(shared) 4500171793 $ 300.00 $ - $ 133.06 $ 166.94
23 INSURANCE GENERAL Collier County Insurance General Direct Pay $ 600.00 $ 300.00 $ 300.00 $ -
Florida Irrigation Supply Irrigation Parts 4500164397 $ 6,527.63 $ 972.37
Florida Irrigation Supply Irrigation Parts 4500171647 $ - $ (16.31)
24 SPRINKLER SYSTEM MAIN $ 10,000.00 $ 6,527.63 $ 956.06 $ 2,516.31
25 MULCH Forestry Resource Mulch 4500171658 $ 4,000.00 $ 4,412.64 $ 27.84 $ (440.48)
26 LICENCES AND PERMITS Collier County Permits Direct Pay $ 2,000.00 $ - $ 2,000.00 $ -
27 CLERKS RECORDING FEES Clerk of Courts Recording Fees Direct Pay $ 300.00 $ - $ - $ 300.00
28 LEGAL ADVERTISEMENTS $ 400.00 $ 400.00
29 OTHER MISCELLANEOUS Juristaff,Inc Transcriptionist Serv. 4500171659 $ 2,000.00 $ 1,022.12 $ 777.88 $ 200.00
30 OFFICE SUPPLIES Staples Advantage Office Supplies 4500171792 $ 300.00 $ 172.38 $ 27.62 $ 100.00
31 COPYING CHARGES JM Todd Monthly CPC(shared) 4500171800 $ 300.00 $ 165.72 $ 134.28 $ -
32 FERT HERB CHEM $ 1,800.00 $ 3,307.50 $ - $ (1,507.50)
Matulay's Cont Green Fence Cloth&Cable Ties Visa $ - $ 409.15
The Flag Store Display Flag Pole for Public Mtgs Visa $ - $ 36.55
33 OTHER OPER SUPPLIES $ - $ - $ 445.70 $ (445.70)
34 OTHER TRAINING $ 200.00 $ - $ - $ 200.00
35 OPERATING EXPENSE $ 2,847,104.94 $ 645,684.00 $ 861,849.07 $ 1,339,571.87
36 TRANS TO 111 UNINCOR $ 91,500.00 $ - $ 91,500.00 $ -
37 Budget Trans from Appraiser $ 9,500.00 $ - $ 6,917.94 $ 2,582.06
38 Budget Trans from Tax Collector $ 29,400.00 $ - $ 21,789.53 $ 7,610.47
39 TRANSFERS $ 130,400.00 $ - $ 120,207.47 $ 10,192.53
40 TOTAL BUDGET $ 2,977,504.94 $ 645,684.00 $ 982,056.54 $ 1,349,764.40
40884/87,416 FY 10 Final Taxable Value
2,006097,752 FY 11 Final Taxable Value Total Available Balance $ 1,349,764.40
1,910,384,837 FY 12 Final Taxable Value Plus Commited And Not Spent $ 645,684.00
1,904,083,751 FY 13 July 1 Taxable Value
1,945,640,639 FY 14 July 1 Taxable Value
2,044,186,286 FY 15 July 1 Taxable Value I Estimated Cash $ 1,995,448.40
4196,716,848 FY 16 July 1 Taxable Value
2,385,692.189 FY 17 July 1 Taxable Value
Estimated Cash Less
8.65% Adj.16 to 17 Uncollected Ad Valorem Taxes $ 1,879,625.29
FY17 FY16
Millage 0.5000 0.5000 MIllape Cap=8000 I Actual Cash
Extension 1,192,796 1,097,858
Property Tex Limitation Impact
FY 17 Gross Taxable Value 2,385,592,169
Minus:New Const.Annex. 5,449,987
Plus:Amendment Pt TV Component 0
Adj.Taxable Value 2,380,142,182
Prior year FY16 Levy(Proceeds) 1,097,858 1,022,093 DR 422 Levy
Rolled Back Rate (lees Amend.and 0.4613
91%of Rolled Back Rate 0.4197
Procurement:Services
'�r County Change Order Form
®Contract Modification 0 Work Order Modification 0 Amendment
Contract#: j, Y/./a417Change#: 1 IPUrchase Order# 4500171210 Project#: A
Contractor/01mmii Name:: Electricom,LLC Contract/Project Vanderbilt Utility Conversion Phase IV
Harry Sells. PTNE
Project Manager Name: Division Name:
Original Contract/Work Order Amount $ 347,012.55 9/13/16; 16.D.3 Original BCC Approval Date;Agenda item#
Current BCC Approved Amount $ 347,012.55 qr 3iite /6 D3 Last BCC Approval Date;Agenda`item#
Current Contract/Work Order Amount $ 347,012:55 3/12/2017 SAP Contract Eipiration.Date(Master)
Doha'Amount:cf this Change .$ 6,000.00 1.73% Total Change from Original.Amount
Revised Contract/Work Order Total $ :353,012.551.73%.. Change'from Current BCC.Approved Amount
CuMplative Changes $ 6;000.00 1.73% Change from Current Amount
Completion Date,Description of the Task(s)Change,and Rationale'for the Change
Notice to Proceed 10/4/2016 Original 4/3/2017 Last Approved N/A Revised:Date I N/A
Date - Completion Date Date (Includes this change)
#of Days Added 0 Select Tasks ❑Add'new task(s) ❑Delete task(s) ❑Change task(s) el Other(see
below)
Provide.a responseto the following:1.)detailed andspecific explanation/rationale of the requested change(s)to the task(s)and 1
or the`additional days added (if requested);2.)why this change was not included in the original contract;and,3.) describe the
impa'ct.if this change is:not processed. Attach additional information from the Design Professional and/or Contractor if needed.
1. This change order corrects the bid tabulation that was originally used to.establish.this contract. The_original bid tabulation did
not include the entry online item#5 In the amount.of$6000.00. The.mistake was realized after the BCC had approved the
contract an:September 13,2015 and after the Project Manager had issued the notice to proceed.
2. The mistake was not-realized unti.after the BCC had approved the contract and the notice to proceed was provided to-the
contractor. The contractor provided a pdf copy of the bid which also had the calculation error and the error was.transferred to
the bid tabulation..
3. If'this change is not processed the contractor would not:be paid for trenching.which is.necessary to perform work in the footprint
of.this,project. Trenching:is a vital part and without this line item in the contract being funded,.:the work stopsand the residents
are left without upgrades to their Centurylinkand.:telecommunication utilities,
•
Prepared by ..e nd D "f t f/ Y Date: , 2 Z al
roject M ger.Name'.and Division)
Acceptance of this Change Order shall canatitute a modification to contract/work order identified above and will be subject to all the same
terms and.condltions.as contained in tare contract/work order indicated above;as fully as if the same were stated in this acceptance. The
adjustment,if any,to the Contract shall constitute a fUlt and final settlement,of any and all claims of the Contractor?Vendor(Consultant!
Design Professional arising out of or related to the change set herein;including claims for impact and delay costs.
Acceptedby; Kevin Mason,Precident Date: in/N/7n16
(Contractor IVendor onsuttard/Design Professional and Name of Firm,if project applicable)
Approved by:. ,� Date:
(.t7r Professio r- d Narn,Finn if pro ect applicabl. 0 (j/
r r
Approved by: i' r / .A� Date:.
Ment ofessional)
Revised:1.012812014 (Divisions who may require additional signatures-may include on.sererate sheet.)
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Procurement Services
Change Order Form
❑Contract Modification ❑Work Order Modification ❑Amendment
Contract#: 13-6178 Change#: 6 Purchase Order#: 4500152314 Project#: NA
Contractor/Firm Name: Hole Montes Inc Contract/Project: Vanderbilt Beach MSTU Utility Conversion
Harry Sells PINE (Public Transit& Neighborhood
Project Manager Name: Division Name: Enhancement
Original Contract/Work Order Amount $ 586,493.00 11/10/15 16E4 Original BCC Approval Date; Agenda Item #
Current BCC Approved Amount $ 689,493.00'12/13/16 16D20 Last BCC Approval Date; Agenda Item #
Current Contract/Work Order Amount $ 689,493.00 4/17/2017 SAP Contract Expiration Date (Master)
Dollar Amount of this Change $ 50,000.00 26.09% Total Change from Original Amount
Revised Contract/Work Order Total $ 739,493.00 7.25% Change from Current BCC Approved Amount
Cumulative Changes $ 153,000.00 7.25% Change from Current Amount
Completion Date, Description of the Task(s)Change,and Rationale for the Change
Notice to Proceed 8/25/14 Original 8/24/16 Last Approved 4/17/2017 Revised Date 1/8/2018
Date Completion Date Date (Includes this change)
#of Days Added 267 Select Tasks ❑Add new task(s) ❑ Delete task(s) ❑Change task(s) ®Other(see
below)
Provide a response to the following: 1.) detailed and specific explanation/rationale of the requested change(s)to the task(s) and/
or the additional days added (if requested); 2.) why this change was not included in the original contract; and, 3.) describe the
impact if this change is not processed. Attach additional information from the Design Professional and/or Contractor if needed.
1. There are approximately six months of work remaing to completely activate the new FPL network and remove the utility poles.
The following changes are being requested on this change order:
a) The increase in CEI services item 2.1-2.5"Consultant(CEI)Detailed Observation"in the amount of$40,000 with a new total of
$619,856.00.This change is needed to cover the cost of providing CEI services through the end of the construction project.
b) At the request of the MSTU advisory committee and Parks and Recreation,we are investigating the renovation of landscape
on Vanderbilt Drive rather than restoring what was there prior to construction. This will increase item 4.1 "Landscape
Architect"in the amount of$10,000 with a new total of$29,440.
c) Increase contract length by 267 days to complete allow for the completion of the construction project and the additional tasks.
2. These changes were not included in the original contract because:
a) The FPL portion of the Utility Conversion from aerial to underground has been delayed by eight months due to demands to
change as built drawings to comply with requests that were not part of the original agreement. In addition,the contractor
performing Collier County Utility upgrades in the Vanderbilt Area has damaged five conduits and the internal cable,
necessitating repair before the buried network can be activated.
b) The increase in the Landscape Architect fees caused by a desire to provide a better looking end product for the
community gateway.
c) As with any CEI contract,the CEI consultant is required to oversee all construction work to ensure strict adhearnce to the
plans. There was no way of knowing that the construction process would be delayed this long.
3. If these changes are not enacted:
a)and c)CEI contract is not extended, important observation, recording and advisiong on the construction process will not be
performed which presents the potential for failure. Without the services of the CEI,contractors become self reporting which
also increases the potential for failure.
b) If the added costs to the Landscape Architect are not added,the work would be performed through the bid process which
would delay project past the estimated construction end date which would potentially cost more money because additional
mobilization would be needed.
114—
Pre pared b : Date: 6 March 2017
p Y
Harry Sell , MSTU Project Manager, PTNE Division
Revised: 10/28/2014 (Divisions who may require additional signatures may include on separate sheet.) PROCUREMENT USE ONLY
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Acceptance of this Change Order shall constitute a modification to contract/work order identified above and will be subject to all the same
terms and conditions as contained in the contract/work order indicated above,as fully as if the same were stated in this acceptance. The
adjustment,if any,to the Contract shall constitute a full and final settlement of any and ali claims of the Contractor/Vendor/Consultant/
Design Professional arising out of or related to the change set forth herein,including claims for impact and delay costs.
Accepted by: Date:
W.Terry Cole,PE Vice President Hole Montes Inc.
Approved by: Date:
Michelle Arnold,Director,Public Transit&Neighborhood Enhancement Division
Approved by: Date:
Steve Camel!,Department Head,Public Services Department
Approved by: Date:
(Procurement Professional
Revised:10/28/2014 (Divisions who may require additional signatures may include on separate sheet.) PROCUREMENT ENr use ONLY
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Procurement Services
Colter County Change Order Form
®Contract Modification 0 Work Order Modification 0 Amendment
Contract#: 15-6437 Change#: 3 Purchase Order#: 4500163308 Project#: NA
Contractor/Firm Name: MasTec North America,Inc. Contract/Project: FPL Utility Conversion at Vanderbilt Beach
Project Manager Name: Harry Sells Division Name: PINE
Original Contract/Work Order Amount $ 574,606.25 7/7/15 1606 Original BCC Approval Date; Agenda Item#
Current BCC Approved Amount $ 595,409.17 11/15/16 16E8 Last BCC Approval Date; Agenda Item#
Current Contract/Work Order Amount $ 595,409.17 8/17/2016 SAP Contract Expiration Date(Master)
Dollar Amount of this Change $ 156,810.00 30.91%1 Total Change from Original Amount
Revised Contract/Work Order Total $ 752,219.17 26.34%i Change from Current BCC Approved Amount
Cumulative Changes $ 177,612.92 26.34% Change from Current Amount
Completion Date,Description of the Task(s)Change,and Rationale for the Change
Notice to Proceed 8/15/15 Original 8/17/16 Last Approved 6/1/2017 Revised Date ! 1/8/2018
Date Completion Date Date -- (Includes this change)
#of Days Added 222 Select Tasks ®Add new task(s) 0 Delete task(s) 0 Change task(s) g Other(see
below)
Provide a response to the following: 1.)detailed and specific explanation/rationale of the requested change(s)to the task(s)and/
or the additional days added (if requested); 2.)why this change was not included In the original contract; and, 3.) describe the
impact if this change is not processed. Attach additional information from the Design Professional and/or Contractor if needed.
1. This Change Order request is to perform 2 changes
a)Add 222 days to the Vanderbilt FPL utility conversion project. FPL is the sole scheduler of activation of
new FPL networks and after several delays, agreed to schedule activation March 9, 2017. MasTec has
completed all contractual tasks leading up to the activation as of July 2016 and could do nothing more until
FPL actually scheduled the activation. The work remaining after the activation is approximately six
months. This extension will allow for all contractractual work to be completed.
b) On portions of the this work site, another contractor is performing Collier County Utility(sewer and
water) upgrades, and has at damaged five conduits and the internal cable necessitating repair of those
five cables, plus any more which are presently not known, before the buried network can be activated.
Quotes for the repairs were requested from MasTec, Danella, and Rohl Networks. Only MasTec
responded. The needed repair will add $156,810.00 to the contract in time and material changes, as
outlined in the attached spreadsheet. Since the full extent of the damage is unknown, only labor and
materials that are needed will be used.
2. a)The delay in approval of scheduling was not indicated originally or anticipated. Staff has been
negotiating with FPL for over eight months to obtain the needed activation schedule. MasTec is waiting for
final schedule of the work from FPL to continue is contractual obligations.
b)The damage to the buried FPL network was not anticipated because it was expected that the network
would have been activated before the County utility project was started. Had these lines already been
activated, the damage would have been the responsibility of FPL and not the MSTU.
3. If the added work to repair damage to the network is not approved, the FPL network can't be activated. If
the needed time is not granted, we will not be able to activate the network through FPL, connect the end
users to the buried network, or remove the aerial network and poles, leaving thousands of residents
without upgraded power.
Because of the time constraint in getting the FPL network activated, the MSTU will initially pay for the
repairs to the cableing and conduit, and seek reimbursement from the Utilities contractor after the fact.
Revised:10/28/2014 (Divisions who may require additional signatures may include on separate sheet.)
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Un CHANGE
DESCRIPTION it UNIT ORDERS_ Total Change
PRICE ADD
Testing one run of Feeder cables(800')for damage Ea $9.500.00 2.00 $19,000,00
Installin?_6"conduit by boring(800') Ea $33.00000 2.00 $663000.00
Place new feeder cables in 6"conduit,cut off existing and terminate two ends Ea $10,115.00 2:00 $20,230.00
Replace 2"conduit with internal cables(60')by boring. Cut off existing and
terminate new ends Ea $4,200.00 10.00 $42,000.00
Total Repair of damage by others $147,230.00
Time and material rates for Men and Equipment Per hour and per item
Crew Supervisor Hr $ 85.00 10.00 $850.00
Two man electrical crew Hr $ 188.00 10.00 $ 1,880.00
Two man non electrical crew
Hr .$ I63.00 10.00 $1,630.00
Per extra man Hr $ 82.00 10.00 .$ 820.00
Bucket Truck Hr S 72.00 10.00 $ 720.00
Excavator up to 3 Ton Hr $ 55.00 10.00 $550.00
Backhoe Loader lir $ 68.00 10.00 $680.00
Cable Pulling Truck Hr $ 65,00 10.00 $650.00
Tri-axle Dump Truck 18 yd Hr , $ 45.00 10.00 $ 450.00
Compaction Roller up to 36" Hr $ 43.00 10.00 $430.00
Utility Crew Truck Hr $ 39.00 10.00 $390.00
Light Tower Hr $ 28.00 10.00 $280.00
185 CFM Compressor Hr $ 25.00 _ 10.00 $250:00
Total time and material $ 9..580.00
Total Change#3 1 $156,810.00
' „,‘,4--
Prepared by: Har ells TU Project Manager for Vanderbilt Beach MSTU Date:_March 7.2017
Acceptance of this Change Order shall constitute a modification to contract/work order identified above and will be subject to all the same
terms and conditions as contained in the contract/work order indicated above,as fully as if the same were stated in this acceptance. The
adjustment,if any,to the Contract shall constitute a full and fin •-ttlement of any and all claims of the Contractor/Vendor/Consultant/
Design Professional arising out of or related to the change s- orth herein,including claims for impact and delay costs.
yr
Accepted by: -s Date: 3A 7‘/0
(John Audi,MasTec N• '"i =rice,Inc.)
Approved by: lir Date:
(Terry Cole,S- or Vice President Hole Montes of Firm)
Approved by: Date:
(Michelle Arnold,Director PINE Division
Approved by: Date:
(Steve Camell,Administrator,Public Services Department
Approved by: Date:
(Procurement Professional)
1
Revised:10/28/2014 (Divisions who may require additional signatures may Include on separate sheet) PROCUREMENT USE ONLY
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