Agenda 03/28/2017 Item #16D 503/28/2017
EXECUTIVE SUMMARY
Recommendation to award ITB # 17-7053 Vending Machine Services, to Complete Vending Inc.,
and authorize the Chair to execute the attached Agreement.
OBJECTIVE: To provide, install, and operate vending machine services throughout County facilities
and parks.
CONSIDERATIONS: It is the intent of Collier County Parks and Recreation Division to provide
automatic dispensing vending machines that provide a high-quality product throughout the County’s
facilities and parks locations.
On December 28, 2016, the Procurement Services Division publicly advertised ITB # 17-7053 Vending
Machine Services. Email notices were sent to one hundred forty-nine (149) firms with twenty-one (21)
firms requesting full solicitation packages. Two (2) responses were received by the January 31, 2017 due
date. The bidders were asked to bid the highest commission percentage to be remitted to the County for
providing the vending services identified in the solicitation criteria. The bid results are as follows:
Vendor Commission Offered
Complete Vending 36%/41%
G.W. Services 27%
The staff is recommending the Board approve an Agreement with Complete Vending, Inc., the bidder
offering the highest commission and who staff deemed responsible and responsive. Complete Vending,
Inc. is offering the County thirty-six percent (36%) of all its monthly gross revenues from the proceeds of
all vending machines, except for the machines vending twelve (12) ounce drinks. For the machines selling
twelve (12) ounce drinks, the vendor is offering to remit to the County forty-one percent (41%) of all
monthly gross revenues. The recommended Vendor is a local company and is under contract with the
County under the existing vending agreement.
FISCAL IMPACT: Based on historical sales, the commission offered by the vendor under this contract
is estimated to be $30,000.
GROWTH MANAGEMENT IMPACT: There is no Growth Management impact.
LEGAL CONSIDERATIONS: This item is approved as to form and legality, and requires majority vote
for Board approval.-SRT
RECOMMENDATION: To award ITB #17-7053 “Vending Machine Services” to Complete Vending
Inc. and authorize the Chair to sign the attached agreement.
Prepared by: Matt Catoe, Operations Analyst, Parks and Recreation Division
ATTACHMENT(S)
1. 17-7053 Tab_Sheet (XLS)
2. 17-7053 Vending Machine Services_Solicitation (PDF)
3. 17-7053 VendMachineServ_ Agreement_CAO_VendSign (PDF)
03/28/2017
COLLIER COUNTY
Board of County Commissioners
Item Number: 16.D.5
Doc ID: 2861
Item Summary: Recommendation to award ITB # 17-7053 Vending Machine Services, to
Complete Vending Inc., and authorize the Chair to execute the attached Agreement.
Meeting Date: 03/28/2017
Prepared by:
Title: Operations Analyst – Public Services Department
Name: Hailey Margarita Alonso
03/08/2017 8:44 AM
Submitted by:
Title: Division Director - Parks & Recreation – Parks & Recreation
Name: Barry Williams
03/08/2017 8:44 AM
Approved By:
Review:
Parks & Recreation Ilonka Washburn Additional Reviewer Completed 03/08/2017 9:52 AM
Procurement Services Lissett DeLaRosa Level 1 Purchasing Gatekeeper Completed 03/08/2017 11:37 AM
Procurement Services Sandra Herrera Additional Reviewer Completed 03/08/2017 2:27 PM
Procurement Services Ted Coyman Additional Reviewer Completed 03/08/2017 4:11 PM
Public Services Department Joshua Hammond Additional Reviewer Completed 03/09/2017 7:58 AM
Public Services Department Hailey Margarita Alonso Level 1 Division Reviewer Completed 03/09/2017 3:48 PM
Parks & Recreation Barry Williams Additional Reviewer Completed 03/09/2017 4:10 PM
Public Services Department Steve Carnell Level 2 Division Administrator Review Completed 03/09/2017 4:41 PM
County Attorney's Office Scott Teach Level 2 Attorney Review Completed 03/10/2017 2:02 PM
Office of Management and Budget Valerie Fleming Level 3 OMB Gatekeeper Review Completed 03/14/2017 1:11 PM
County Attorney's Office Jeffrey A. Klatzkow Level 3 County Attorney's Office Review Completed 03/15/2017 10:22 AM
Budget and Management Office Ed Finn Additional Reviewer Completed 03/20/2017 2:53 PM
County Manager's Office Nick Casalanguida Level 4 County Manager Review Completed 03/20/2017 9:43 PM
Board of County Commissioners MaryJo Brock Meeting Pending 03/28/2017 9:00 AM
Project Manager: Ilonka Washburn
Procurement: Matt Catoe
Bid Tabulation
17-7053 Vending Machine Services
Notifications Sent: 149
Downloaded: 21
Submissions: 2
Description Complete Vending G.W. Services
% of Total Gross Sales to the County 36/41%27%
Attachment 2: Vendor's Checklist Yes Yes
Attachment 3: Bid Response Form Yes Yes
Attachment 4: LVP Yes Yes
Attachment 5: Immigration Affidavit Yes Yes
Attachment 6: W-9 Yes Yes
Attachment 7: Insurance Yes Yes
Sunbiz Yes Yes
E-Verify Yes No
Addendum #1 Yes Yes
References Yes Yes
Opened / Date: Matt Catoe, 1/31/2017
Witness / Date: Evelyn Colon, 1/31/2017
1 of 1
17-7053 Vending Machine Services
ITB Template_11032016
1
INVITATION TO BID
Date: December 28, 2016
From: Matthew Catoe, Procurement Strategist
(239) 252-8929 (Telephone)
(239) 252-6421 (FAX)
matthewcatoe@colliergov.net (Email)
To: Prospective Vendors
Subject: Solicitation: 17-7053 Vending Machine Services
As requested by the Parks and Recreation Division, the Collier County Board of County
Commissioners Procurement Services Division has issued this ITB for the purpose of
obtaining fair and competitive responses.
Please refer to the Public Notice included in this document for the opening date and
time and any applicable pre-ITB conference.
All questions regarding this ITB must be submitted online on the Collier County
Procurement Services Division Online Bidding System website: www.colliergov.net/bid.
All responses to questions will be posted on the website with electronic notification to all
prospective vendors.
We look forward to your participation in Collier County’s competitive procurement
process.
cc: Natali Betancur
17-7053 Vending Machine Services
ITB Template_11032016
2
Invitation to Bid
Index
Public Notice .............................................................................................................................. 3
Exhibit I: Scope of Work, Specifications and Response Format ............................................... 4
Exhibit II: General Bid Instructions ............................................................................................ 9
Exhibit III: Standard Purchase Order Terms and Conditions ....................................................15
Exhibit IV: Additional ITB Terms and Conditions ......................................................................18
Attachment 1: Vendor Submittal - Vendor’s Non-Response Statement ....................................25
Attachment 2: Vendor’s Check List ..........................................................................................26
Attachment 3: Vendor Submittal - Bid Response Form ............................................................27
Attachment 4: Vendor Submittal – Local Vendor Preference Affidavit .......................................29
Attachment 5: Vendor Submittal – Immigration Affidavit ............................................................30
Attachment 6: Vendor Substitute W – 9 .....................................................................................31
Attachment 7: Vendor Submittal - Insurance and Bonding Requirements ................................32
17-7053 Vending Machine Services
ITB Template_11032016
3
Public Notice
Sealed bid responses for Solicitation 17-7053 Vending Machine Services, will be received
electronically only at the Collier County Government, Procurement Services Division, 3327
Tamiami Trail E, Naples, FL 34112 until 3:00 PM, Collier County local time on January 31,
2017. Solicitation responses received after the stated time and date will not be accepted.
Solicitation 17-7053 Vending Machine Services
A non-mandatory pre-bid conference will be held on January 11, 2017, commencing
promptly at 4:00 PM, and held at Collier County Government, Procurement Services Division,
3327 Tamiami Trail E, Naples, FL 34112.
All questions regarding this ITB must be submitted online on the Collier County Procurement
Services Division Online Bidding System website: www.colliergov.net/bid. All responses to
questions will be posted on the website with electronic notification to all prospective vendors.
All solicitation responses must be made on the official ITB response forms included and only
available for download from the Collier County Procurement Services Division Online Bidding
System website noted herein. ITB Documents obtained from sources other than Collier
County Procurement Services Division may not be accurate or current.
Collier County does not discriminate based on age, race, color, sex, religion, national origin,
disability or marital status.
BOARD OF COUNTY COMMISSIONERS
COLLIER COUNTY, FLORIDA
BY: /s/ Edward F. Coyman, Jr.
Director, Procurement Services Division
Publicly posted on the Collier County Procurement Services Division website:
www.colliergov.net/purchasing and in the lobby of the Procurement Services Division Building
on December 28, 2017.
17-7053 Vending Machine Services
ITB Template_11032016
4
Exhibit I: Scope of Work, Specifications and Response Format
As requested by the Collier County Parks and Recreation Division (hereinafter, the “Division or
Department”), the Collier County Board of County Commissioners Procurement Services Division
(hereinafter, “County”) has issued this Invitation to Bid (hereinafter, “ITB”) with the intent of obtaining
bids from interested and qualified firms in accordance with the terms, conditions and specifications
stated or attached. The Vendor, at a minimum, must achieve the requirements of the Scope of Work
and specifications stated.
The results of this solicitation may be used by other County departments once awarded according to
the Board of County Commissioners Procurement Ordinance, as amended.
Brief Description of Purchase
The Collier County Parks and Recreation Division is seek ing bids from vendors to install and operate
automatic dispensing machines throughout County park facilities. The resulting contract will be
available to all County Divisions.
Detailed Scope of Work
The County is interested in receiving bids for vending machine services. The Division has historically
generated approximately $30,000 annually through the vending machine services contract. The
following specifications outline expectations for the installation and operation of vending machines.
Schedule A provides an overview of current machines and their respective locations.
Facilities, Equipment, Merchandise
It is the intent of the County to provide a high-quality product in a size that is consistent with products
vending elsewhere in the vicinity.
The facilities that the County will furnish shall include the space required for setting up the machines
and all utilities necessary for their automatic operation. The successful bidder shall furnish, install,
equip, maintain, and operate machines for the purpose of automatically vending merchandise
dispensed in approved containers and/or wrappings to the general public at the locations listed on
Schedule A (or additional locations as approved by the Parks and Recreation Director or designee).
Vending machines that accept dollar bills and/or credit cards are preferred.
All machines shall be furnished new, and all machines shall be refinished or refurbished as often as
may be required or no less than once every twelve (12) months.
The cost of furnishing, servicing, and maintaining all machines, together with all merchandise and
other required materials or supplies in connection with such operation, except for water and electricity,
shall be borne by the successful bidder. Vending machines shall be maintained in a safe and sanitary
condition at all times.
Each vending machine shall contain only one (1) type of merchandise and any combinations of types
of merchandise in any one (1) machine is prohibited. Separate machines can be provided for:
a) Healthy options
b) Candy; cookies; gum; mints; chips; crackers;
c) Hot beverage;
d) Cold beverage;
17-7053 Vending Machine Services
ITB Template_11032016
5
e) Other items as approved by the Parks & Recreation Division Director or designee.
All machine products are to show an expiration date on each package, and the successful bidder shall
be responsible for stock rotation. No products are permitted to be sold beyond the expiration date.
The successful bidder shall exchange outdated, spoiled, and/or damaged products promptly at no
charge.
The contractor shall furnish, install, maintain, service, repair and/or replace, and stock the vending
machines. The vending machines shall remain the property of the contractor, and the contractor must
remove all machines upon expiration/termination/cancellation of the contract.
All candy, cookies, gum, chips, etc., are to be standard pre-packaged vending machine products.
Bottled water and soft drinks, including fruit juice or iced tea, shall consist of nationally advertised
brands only, in twelve (12) ounce cans or plastic bottles not less than ten (10) ounces. Cans must
have opening containers in which the tab remains affixed to the container when opened. No
removable pull tabs are permitted to be used.
All vending machines shall have counters. The transaction counters must be such that a cumulative
reading of all transactions and money collected in maintained for each vending machine in which all
products are sold. The successful bidder shall agree to provide refunds to patrons who lose monies
in the vending machine as per procedures of Parks and Recreation and other divisions that utilize this
service.
If requested by the County, the contractor shall remove and/or replace any ven ding machines which,
in the opinion of the County, have deteriorated to where the machine is not mechanically able to
provide reliable service, or where in the opinion of the County, the exterior of the machine has so
deteriorated as to the esthetic appearance that it detracts from the decor. Additionally, the contract
shall remove and/or add vending machines under circumstances deemed warranted by the County,
including repeat vandalism.
Product List
The bidder shall complete Schedule B and submit as part of his proposal. Schedule B shall include a
list of products to be dispensed, including sizes, brand names (if applicable), and prices to be
charged.
Prices submitted for each product shall be considered as the price to be charged for each item.
Neither the prices of each product, the quality or the size of the items shall be changed by the
successful bidder without the written approval of the Director of Parks and Recreation Director or
designee.
Safe and Sanitary Operation
It shall be the successful bidder's responsibility to maintain all machines in first class operating
condition with respect to cleanliness and mechanical/electrical operations and to correct any defects
or problems relative to the vending machines which may prove hazardous or detrimental to the health
and safety of the public.
It shall further be the successful bidder's responsibility to act immediately upon notification of any
safety violation or hazardous condition and correct the violation or hazard within twelve (12) hours of
notification.
17-7053 Vending Machine Services
ITB Template_11032016
6
The County reserves the right to disconnect any machine from its power source which, in its opinion,
represents a safety or health violation or hazard until the necessary corrections are made.
Additions, Removals, and Relocations
The successful bidder shall have the right to install machines in new locations, under the same terms
and conditions, but only with the approval of and at the discretion of the Parks & Recreation Director
and other divisions or their designee.
The County reserves the right to allow other concessions and concessionaires to operate under the
designated premises as may be approved by the Parks & Recreation Director and other divisions or
their designee.
The County reserves the right to require the successf ul bidder to remove or relocate any vending
machine in any location of the County with thirty (30) days notice.
Special Event
Collier County may require the successful bidder to provide additional machines to be temporarily
installed at certain County locations when special events are scheduled that would, in the opinion of
the Parks and Recreation Director, require the provision of facilities and/or merchandise listed under
the provisions of this contract.
The successf ul bidder shall receive at least thirty (30) days notice of any special event requiring this
additional equipment.
Signs
Advertising signs shall not be displayed except f or identif ication signs that have been approved by the
Director of the Parks and Recreation and other divisions or their designee.
Each machine shall be equipped with a sign or decal, prominently placed in the front of the machine,
displaying the successful bidder's company name and telephone number.
Vandalism
The County assumes no responsibility for protection of such machines against injury or damage or the
unauthorized removal of such machines or any parts thereof, or any of the contents thereof.
Commission Returned to the County
On a monthly basis, the vendor shall be responsible for payment of the Parks and Recreation related
Gross Monthly Revenue Fees.
Provide the following information:
___________% of Total Gross Sales
(COMMISION PAID TO COUNTY)
17-7053 Vending Machine Services
ITB Template_11032016
7
THE COUNTY HAS SET A MINIMUM BID OF 25% OF TOTAL GROSS FOR THIS SERVICE, NO
BIDS UNDER 25% SHALL BE CONSIDERED.
Vendor References
At least three (3) business references for which your company has provided same/similar goods or
services as those being bid must be submitted.
Award Criteria
ITB award criteria is as follows:
All questions on the Bid document shall be answered as to price(s), time requirements, and
required document submissions.
Award shall be based upon the responses to all questions on the Bid Response Page(s).
Further consideration may include but not be limited to, references, completeness of bid
response and past performances on other County bids/projects.
Prices will be read in public exactly as input on the electronic bid response form or written on
the manually submitted Bid Response Page(s) at the time of the bid opening; however, should
an error in calculations occur whenever unit pricing and price extensions are requested, the
unit price shall prevail. Mathematical miscalculations may be corrected by the County to
reflect the proper response.
The County’s Procurement Services Division reserves the right to clarify a vendor’s proposal
prior to the award of the solicitation.
Collier County reserves the right to select one, or more than one suppliers, however, it is the
intent to award to the most responsive and responsible vendor offering the highest revenue
percentage to the County.
The County reserves the right to issue a formal contract or standard County Purchase Order
for the award of this solicitation.
Term of Contract
The contract term, if an award(s) is/are made is intended to be for one three (3) year with two (2) one -
year renewal options.
Revenue percentage shall remain firm for the initial term of this contract. Requests for consid eration
of a percentage adjustment must be made prior to the contract anniversary date, in writing, to the
Procurement Director. Percentage adjustments may be based upon multiple factors: the consumer
price index (CPI) over the past twelve (12) months, market conditions and rate, budget availability and
program manager approval, or a combination thereof.
Surcharges will not be accepted in conjunction with this contract, and such charges should be
incorporated into the pricing structure.
Projected Timetable
Event Date
Issue Solicitation Notice December 28, 2016
Last Date for Receipt of Written Questions January 24, 2017,
5:00 PM, EST.
Non-mandatory pre-solicitation meeting January 11, 2017,
4:00 PM, EST.
Addendum Issued Resulting from Written Questions or Pre-
Proposal Conference January 26, 2017
17-7053 Vending Machine Services
ITB Template_11032016
8
Solicitation Deadline Date and Time January 31, 2017,
3:00 PM, EST.
Anticipated Evaluation of Submittals February 2017
Anticipated Board of County Commissioner’s Contract
Approval Date March 2017
Vendor Required Documents
Attachment 2: Vendor’s Check List
Attachment 3: Vendor Bid Response Form
Attachment 4: Local Vendor Preference
Attachment 5: Immigration Law Affidavit
Attachment 6: Vendor Substitute W-9
Attachment 7: Insurance and Bonding Requirement
(3) Business References (include contact person, phone number and email address and
brief description of what services were provided and estimated annual revenue.
17-7053 Vending Machine Services
ITB Template_11032016
9
Exhibit II: General Bid Instructions
1. Purpose/Objective
As requested by the Collier County departments or divisions identified in Exhibit 1, the Collier
County Board of County Commissioners Procurement Services Division (hereinafter, the County)
has issued this Invitation to Bid (hereinafter, the “ITB”, or “Bid”) with the sole purpose and intent of
obtaining bid responses from interested and qualified firms in accordance with the terms,
conditions, and specifications stated and/or attached herein/hereto. The successful vendor will
hereinafter be referred to as the “Vendor”
All bids must be submitted on the Bid form furnished by the County noted in Attachments
2, 3, 4, 5, 6, and 7 of this ITB. No bid will be considered unless the Bid form is properly
signed. Vendor is responsible to read and follow the instructions very carefully, as any
misinterpretation or failure to comply with these instructions could lead to the bid submitted as
being rejected as non-responsive.
2. Pricing
Vendors must provide unit prices using the unit of measured specified by the County. All prices
will remain firm for a period of one hundred and eighty (180) calendar days from date of bid
opening. After award by the Board of County Commissioners, prices may only be adjusted as
outlined in Exhibit I: Term of Contract.
3. Alternate Bid Pricing
In the event that alternate pricing is requested, it is an expressed requirement of the bid to provide
pricing for all alternates as listed. The omission of a response or a no-bid or lack of a submitted
price will be the basis for the rejection of the submitted bid response. All bids responses received
without pricing for all alternates as listed will be considered technically non-responsive and will not
be considered for award.
4. Equal Product
Manufacturer’s name, brand name and/or model number are used in these specifications for the
purpose of establishing minimum requirements of level of quality, standards of performance and/or
design required, and is in no way intended to prohibit the bidding of other manufacturer’s items of
equal or similar material. An equal or similar product may be bid, provided that the product is
found to be equal or similar in quality, standard of performance, design, etc. to the item specified.
Where an equal or similar is bid, the Bid must be accompanied with two (2) complete sets of
factory information sheets (specifications, brochures, etc.) and test results, if applicable, of unit bid
as equal or similar.
Equal product samples, if required for evaluation, and at no cost to the County, must be submitted
with Bid. Unless otherwise directed in the solicitation, the bid will not be considered unless
samples are delivered to specified address by bid due date. The County shall be sole judge of
equality or similarity, and its decision shall be final in the best interest.
17-7053 Vending Machine Services
ITB Template_11032016
10
5. Discounts
Any discounts or terms must be shown on the Bid form. Such discounts, if any, may be
considered in the award of tie bids. In no instance should payment terms less than fifteen (15)
calendar days be offered.
6. Exceptions
Vendors taking exception to any part or section of these specifications shall indicate such
exceptions on a separate sheet entitled “EXCEPTIONS TO SPECIFICATIONS.” Failure to
indicate any exceptions to the specifications shall be interpreted as the Vendors intent to fully
comply with the specifications as written. The County, at its sole discretion, shall determine if the
exceptions are material in nature, and if the Vendor’s exceptions may be declared grounds for
rejection of bid proposal.
7. Addenda
The County reserves the right to formally amend and/or clarify the requirements of the bid
specifications where it deems necessary. Any such addendum/clarification shall be in writing and
shall be distributed electronically to all parties who received the original bid specifications prior to
the deadline for submission of Bids. All changes to this ITB will be conveyed electronically through
a notice of addendum or questions and answers to all vendors registered under the applicable
commodity code(s) at the time when the original ITB was released, as well as those vendors who
downloaded the ITB document. Additionally, all addendums are posted on the Collier County
Procurement Services Division Online Bidding System website: www.colliergov.net/bid. Before
submitting a bid response, please make sure that you have read all, understood clearly and
complied completely with any changes stated in the addenda as failure to do so may result in the
rejection of your submittal.
8. Bid Submission
Electronic Bids: All electronic bids shall be submitted online via the Collier County Procurement
Services Division Online Bidding System website: www.colliergov.net/bid.
Vendors who wish to receive copies of bids after the bid opening may view and download same
from the Collier County Procurement Services Division Internet bid site.
9. Questions
If the vendor should be of the opinion that the meaning of any part of the Bid Document is
doubtful, obscure or contains errors or omissions it should report such opinion to the Procurement
Strategist before the bid opening date. Direct questions related to this ITB only to the Collier
County Procurement Services Division Internet website: www.colliergov.net/bid. Questions will not
be answered after the date noted on the ITB.
Vendors must clearly understand that the only official answer or position of the County will be the
one stated on the Collier County Procurement Services Division Online Bidding System website.
For general questions, please call the referenced Procurement Strategist identified in the Public
Notice.
10. Protests
17-7053 Vending Machine Services
ITB Template_11032016
11
Any prospective vendor / proposer who desires to protest any aspect(s) or provision(s) of the
solicitation (including the form of the solicitation documents or procedures) shall file their protest
with the Procurement Director prior to the time of the bid opening strictly in accordance with the
County’s then current Procurement Ordinance and policies.
11. Rejection and Waiver
The County reserves the right to reject any and all bids, to waive defects in the form of bid, also to
select the bid that best meets the requirements of the County.
Vendors whose bids, past performance or current status do not reflect the capability, integrity or
reliability to fully and in good faith perform the requirements denoted may be rejected as non -
responsive. Bids that do not meet all necessary requirements of this solicitation or fail to provide
all required information, documents or materials may be rejected as non-responsive.
12. Local Vendor Preference (LVP)
The County is using the Competitive Sealed Quotation methodology of source selection for this
procurement, as authorized by Ordinance Number 2013-69 establishing and adopting the Collier
County Procurement Ordinance.
Local business means the vendor has a current Business Tax Receipt issued by the Collier
County Tax Collector for at least one year prior to bid or proposal submission to do business
within Collier County, and that identifies the business with a permanent physical business address
located within the limits of Collier County from which the vendor’s staff operates and performs
business in an area zoned for the conduct of such business. A Post Office Box or a facility that
receives mail, or a non-permanent structure such as a construction trailer, storage shed, or other
non-permanent structure shall not be used for the purpose of establishing said physical address.
In addition to the foregoing, a vendor shall not be considered a "local business" unless it
contributes to the economic development and well-being of Collier County in a verifiable and
measurable way. This may include, but not be limited to, the retention and expansion of
employment opportunities, support and increase to the County's tax base, and residency of
employees and principals of the business within Collier County. Vendors shall affirm in writing their
compliance with the foregoing at the time of submitting their bid or proposal to be eligible for
consideration as a "local business" under this section. A vendor who misrepresents the Local
Preference status of its firm in a proposal or bid submitted to the County will lose the privilege to
claim Local Preference status for a period of up to one year.
Under this solicitation, bidders desiring to receive local preference will be invited and required to
affirm atively state and provide documentation as set forth in the solicitation in support of their
status as a local business. Any bidder who fails to submit sufficient documentation with their bid
offer shall not be granted local pref erence consideration for the purposes of that specific
contract award. Except where f ederal or state law, or any other funding source, mandates to the
contrar y, Collier County and its agencies and instrumentalities, will give preference to local
businesses in the following manner.
Competitive bid (local price match option). Each formal competitive bid solicitation shall
clearly identif y how the price order of the bids received will be evaluated and determined.
W hen a qualif ied and responsive, non-local business submits the lowest price bid, and the bid
subm itted by one or more qualif ied and responsive local businesses is within ten percent of the
price subm itted by the non-local business, then the local business with the apparent lowest bid
offer (i.e., the lowest local bidder) shall have the opportunity to submit an offer to match the
price(s), less one (1) dollar, offered by the overall lowest, qualified and responsive bidder. In
17-7053 Vending Machine Services
ITB Template_11032016
12
such instances, staff shall first verif y if the lowest non-local bidder and the lowest local bidder
are in fact qualif ied and responsive bidders. Next, the Procurement Services Division shall
determ ine if the lowest local bidder meets the requirements of Fla. Stat. Sec.287.087
(Preferences to businesses with drug-free workplace programs). If the lowest local bidder meets
the requirem ents of Fla. Stat. Sec. 287.087, the Procurement Services Division shall invite the
lowest local bidder to submit a matching offer, less one (1) dollar, within five (5) business days
thereafter. If the lowest local bidder submits an of fer that fully matches the lowest bid, less
one (1) dollar, from the lowest non-local bidder tendered previously, then award shall be made
to the local bidder. If the lowest local bidder declines or is unable to match the lowest non-local
bid price(s), then award will be made to the lowest overall qualified and responsive bidder. If the
lowest local bidder does not meet the requirement of Fla. Stat. Sec 287.087, and the lowest
non-local bidder does, award will be made to the bidder that meets the requirements of the
reference state law.
Bidder must complete and submit with their bid response the Affidavit for Claiming Status as a
Local Business which is included as part of this solicitation.
Failure on the part of a Bidder to submit this Affidavit with their bid response will preclude
said Bidder from being considered for local preference on this solicitation.
A Bidder who misrepresents the Local Preference status of its firm in a bid submit ted to the
County will lose the privilege to claim Local Preference status for a period of up to one (1) year.
The County may, as it deems necessary, conduct discussions with responsible bidders
determined to be in contention for being selected for award for the purpose of clarification to
assure full understanding of, and responsiveness to solicitation requirements.
13. Immigration Affidavit Certification
Statutes and executive orders require employers to abide by the immigration laws of the United
States and to employ only individuals who are eligible to work in the United States.
The Employment Eligibility Verification System (E-Verify) operated by the Department of
Homeland Security (DHS) in partnership with the Social Security Administration (SSA), provides
an Internet-based means of verifying employment eligibility of workers in the United States; it is
not a substitute for any other employment eligibility verification requirements. The program will be
used for Collier County formal Invitations to Bid (ITB) and Request for Proposals (RFP) including
professional services and construction services.
Exceptions to the program:
Commodity based procurement where no services are provided.
Where the requirement for the affidavit is waived by the Board of County
Commissioners
Vendors / Bidders are required to enroll in the E-Verify program, and provide acceptable evidence
of their enrollment, at the time of the submission of the vendor’s/bidder’s proposal. Acceptable
evidence consists of a copy of the properly completed E-Verify Company Profile page or a copy of
the fully executed E-Verify Memorandum of Understanding for the company. Vendors are also
required to provide the Collier County Procurement Services Division an executed affidavit
certifying they shall comply with the E-Verify Program. The affidavit is attached to the solicitation
documents. If the Bidder/Vendor does not comply with providing both the acceptable E-
Verify evidence and the executed affidavit the bidder’s / vendor’s proposal may be deemed
non-responsive.
17-7053 Vending Machine Services
ITB Template_11032016
13
Additionally, vendors shall require all subcontracted vendors to use the E-Verify system for all
purchases not covered under the “Exceptions to the program” clause above.
For additional information regarding the Employment Eligibility Verification System (E -Verify)
program visit the following website: http://www.dhs.gov/E-Verify. It shall be the vendor’s
responsibility to familiarize themselves with all rules and regulations governing this program.
Vendor acknowledges, and without exception or stipulation, any firm(s) receiving an award shall
be fully responsible for complying with the provisions of the Immigration Reform and Control Act of
1986 as located at 8 U.S.C. 1324, et seq. and regulations relating thereto, as either may be
amended and with the provisions contained within this affidavit. Failure by the awarded firm(s) to
comply with the laws referenced herein or the provisions of this affidavit shall constitute a breach
of the award agreement and the County shall have the discretion to unilaterally terminate said
agreement immediately.
14. Lobbying
All firms are hereby placed on NOTICE that the County Commission does not wish to be lobbied
either individually or collectively about a project for which a firm has submitted a bid. Firms and
their agents are not to contact members of the County Commission for such purposes as
meetings of introduction, luncheons, dinners, etc. During the bidding process, from bid opening to
final Board approval, no firm or its agent shall contact any other employee of Collier County with
the exception of the Procurement Services Division.
15. Certificate of Authority to Conduct Business in the State of Florida (Florida Statute
607.1501)
In order to be considered for award, firms must be registered with the Florida Department of State
Divisions of Corporations in accordance with the requirements of Florida Statute 607.1501 and
provide a certificate of authority (www.sunbiz.org/search.html) prior to execution of a contract. A
copy of the document may be submitted with the solicitation response and the document number
shall be identified. Firms who do not provide the certificate of authority at the time of response
shall be required to provide same within five (5) days upon notification of selection for award. If the
firm cannot provide the document within the referenced timeframe, the County reserves the right
to award to another firm.
16. General Information
When it is deemed by the County that a bid cannot be awarded as originally intended, the County
reserves the right to award this bid through an approach which is the best interest of the County.
Alternate bids will not be considered unless authorized by the ITB. In case of identical bids tying
as low bid, the County shall ask vendors to submit certification that they have a drug-free
workplace in accordance with Section 287.087 Florida Statutes. Should all vendors provide said
certification; the County will give local vendor preference.
17. Bid Award Process
Award of contract will be made by the Board of County Commissioners in public session.
Award shall be made in a manner consistent with the County’s Procurement Ordinance. Award
recommendations will be posted outside the offices of the Procurement Services Division as well
17-7053 Vending Machine Services
ITB Template_11032016
14
as on the Collier County Procurement Services Division website on Wednesdays and Thursdays
prior to the County Commission meetings.
Any actual or prospective respondent who desires to formally protest the recommended contract
award must file a notice of intent to protest with the Procurement Director within two (2) calendar
days (excluding weekends and County holidays) of the date that the recommended award is
posted. Upon filing of said notice, the protesting party will have five (5) days to file a formal
protest and will be given instructions as to the form and content requirements of the formal protest.
A copy of the “Protest Policy” is available at the office of the Procurement Director.
18. Reserved Rights
Collier County reserves its right in any solicitation to accept or reject any or all bids, proposals or
offers; to waive minor irregularities and technicalities; or to request resubmission. Also Co llier
County reserves the right to accept all or any part of any bid, proposal, or offer, and to increase or
decrease quantities to meet the additional or reduced requirements of Collier County. Collier
County reserves its right to cancel, extend or modify any or all bids, proposals or offers; to award
to one or more vendors; to award all or part of a solicitation; and to award by individual line items
when it is deemed to be in the best interest of the County. Collier County reserves its right to reject
any sole response.
17-7053 Vending Machine Services
ITB Template_11032016
15
Exhibit III: Standard Purchase Order Terms and Conditions
1. Offer
This offer is subject to cancellation by the
COUNTY without notice if not accepted by
VENDOR within fourteen (14) days of issuance.
2. Acceptance and Confirmation
This Purchase Order (including all documents
attached to or referenced therein) constitutes
the entire agreement between the parties, unless
otherwise specifically noted by the COUNTY on
the face of this Purchase Order. Each delivery of
goods and/or services received by the COUNTY
from VENDOR shall be deemed to be upon the
terms and conditions contained in this Purchase
Order.
No additional terms may be added and Purchase
Order may not be changed except by written
instrument executed by the COUNTY. VENDOR
is deemed to be on notice that the COUNTY
objects to any additional or different terms and
conditions contained in any acknowledgment,
invoice or other communication from VENDOR,
notwithstanding the COUNTY’S acceptance or
payment for any delivery of goods and/or
services, or any similar act by VENDOR.
3. Inspection
All goods and/or services delivered hereunder
shall be received subject to the COUNTY’S
inspection and approval and payment therefore
shall not constitute acceptance. All payments are
subject to adjustment for shortage or rejection.
All defective or nonconforming goods will be
returned pursuant to VENDOR'S instruction at
VENDOR’S expense.
To the extent that a purchase order requires a
series of performances by VENDOR, the
COUNTY prospectively reserves the right to
cancel the entire remainder of the Purchase
Order if goods and/or services provided early in
the term of the Purchase Order are
non-conforming or otherwise rejected by the
COUNTY.
4. Shipping and Invoices
a) All goods are FOB destination and must be
suitably packed and prepared to secure the
lowest transportation rates and to comply
with all carrier regulations. Risk of loss of
any goods sold hereunder shall transfer to
the COUNTY at the time and place of
delivery; provided that risk of loss prior to
actual receipt of the goods by the COUNTY
nonetheless remain with VENDOR.
b) No charges will be paid by the COUNTY for
packing, crating or cartage unless otherwise
specifically stated in this Purchase Order.
Unless otherwise provided in Purchase
Order, no invoices shall be issued nor
payments made prior to delivery. Unless
freight and other charges are itemized, any
discount will be taken on the full amount of
invoice.
c) All shipments of goods scheduled on the
same day via the same route must be
consolidated. Each shipping container must
be consecutively numbered and marked to
show this Purchase Order number. The
container and Purchase Order numbers must
be indicated on bill of lading. Packing slips
must show Purchase Order number and
must be included on each package of less
than container load (LCL) shipments and/or
with each car load of equipment. The
COUNTY reserves the right to refuse or
return any shipment or equipment at
VENDOR’S expense that is not marked with
Purchase Order numbers. VENDOR agrees
to declare to the carrier the value of any
shipment made under this Purchase Order
and the full invoice value of such shipment.
d) All invoices must contain the Purchase Order
number and any other specific information as
identified on the Purchase Order. Discounts
of prompt payment will be computed from the
date of receipt of goods or from date of
receipt of invoices, whichever is later.
Payment will be made upon receipt of a
proper invoice and in compliance with
Chapter 218, Fla. Stats., otherwise known as
the “Local Government Prompt Payment
Act,” and, pursuant to the Board of County
Commissioners Purchasing Policy.
5. Time Is Of the Essence
Time for delivery of goods or performance of
services under this Purchase Order is of the
essence. Failure of VENDOR to meet delivery
schedules or deliver within a reasonable time, as
interpreted by the COUNTY in its sole judgment,
shall entitle the COUNTY to seek all remedies
available to it at law or in equity. VENDOR
agrees to reimburse the COUNTY for any
expenses incurred in enforcing its rights.
17-7053 Vending Machine Services
ITB Template_11032016
16
VENDOR further agrees that undiscovered
delivery of nonconforming goods and/or services
is not a waiver of the COUNTY’S right to insist
upon further compliance with all specifications.
6. Changes
The COUNTY may at any time and by written
notice make changes to drawings and
specifications, shipping instructions, quantities
and delivery schedules within the general scope
of this Purchase Order. Should any such change
increase or decrease the cost of, or the time
required for performance of the Purchase Order,
an equitable adjustment in the price and/or
delivery schedule will be negotiated by the
COUNTY and VENDOR. Notwithstanding the
foregoing, VENDOR has an affirmative obligation
to give notice if the changes will decrease costs.
Any claims for adjustment by VENDOR must be
made within thirty (30) days from the date the
change is ordered or within such additional
period of time as may be agreed upon by the
parties.
7. Warranties
VENDOR expressly warrants that the goods
and/or services covered by this Purchase Order
will conform to the specifications, drawings,
samples or other descriptions furnished or
specified by the COUNTY, and will be of
satisfactory material and quality production, free
from defects and sufficient for the purpose
intended. Goods shall be delivered free from any
security interest or other lien, encumbrance or
claim of any third part y. These warranties shall
survive inspection, acceptance, passage of title
and payment by the COUNTY.
8. Statutory Conformity
Goods and services provided pursuant to this
Purchase Order, and their production and
transportation shall conform to all applicable
laws, including but not limited to the Occupational
Health and Safety Act, the Federal
Transportation Act and the Fair Labor Standards
Act, as well as any law or regulation noted on the
face of the Purchase Order.
9. Advertising
No VENDOR providing goods and services to the
COUNTY shall advertise the fact that it has
contracted with the COUNTY for goods and/or
services, or appropriate or make use of the
COUNTY’S name or other identifying marks or
property without the prior written consent of the
COUNTY’S Purchasing Department.
10. Indemnification
VENDOR shall indemnify and hold harmless the
COUNTY from any and all claims, including
claims of negligence, costs and expenses,
including but not limited to attorneys' fees, arising
from, caused by or related to the injury or death
of any person (including but not limited to
employees and agents of VENDOR in the
performance of their duties or otherwise), or
damage to property (including property of the
COUNTY or other persons), which arise out of or
are incident to the goods and/or services to be
provided hereunder.
11. Warranty of Non-Infringement
VENDOR represents and warrants that all goods
sold or services performed under this Purchase
Order are: a) in compliance with applicable laws;
b) do not infringe any patent, trademark,
copyright or trade secret; and c) do not constitute
unfair competition.
VENDOR shall indemnify and hold harmless the
COUNTY from and against any and all claims,
including claims of negligence, costs and
expense, including but not limited to attorneys'
fees, which arise from any claim, suit or
proceeding alleging that the COUNT Y’S use of
the goods and/or services provided under this
Purchase Order are inconsistent with VENDOR'S
representations and warranties in section 11 (a).
If any claim which arises from VENDOR'S breach
of section 11 (a) has occurred, or is likely to
occur, VENDOR may, at the COUNTY’S option,
procure for the COUNTY the right to continue
using the goods or services, or replace or modify
the goods or services so that they become
non-infringing, (without any material degradation
in performance, quality, functionality or additional
cost to the COUNTY).
12. Insurance Requirements
The VENDOR, at its sole expense, shall provide
commercial insurance of such type and with such
terms and limits as may be reasonably
associated with the Purchase Order. Providing
and maintaining adequate insurance coverage is
a material obligation of the VENDOR. All
insurance policies shall be executed through
insurers authorized or eligible to write policies in
the State of Florida.
13. Compliance with Laws
In fulfilling the terms of this Purchase Order,
VENDOR agrees that it will comply with all
federal, state, and local laws, rules, codes, and
ordinances that are applicable to the conduct of
its business. By way of non-exhaustive example,
this shall include the American with Disabilities
Act and all prohibitions against discrimination on
17-7053 Vending Machine Services
ITB Template_11032016
17
the basis of race, religion, sex creed, national
origin, handicap, marital status, or veterans’
status. Further, VENDOR acknowledges and
without exception or stipulation shall be fully
responsible for complying with the provisions of
the Immigration Reform and Control Act of 1986
as located at 8 U.S.C. 1324, et seq. and
regulations relating thereto, as either may be
amended. Failure by the awarded firm(s) to
comply with the laws referenced herein shall
constitute a breach of the award agreement and
the County shall have the discretion to
unilaterally terminate said agreement
immediately. Any breach of this provision may
be regarded by the COUNTY as a material and
substantial breach of the contract arising from
this Purchase Order.
14. Force Majeure
Neither the COUNTY nor VENDOR shall be
responsible for any delay or failure in
performance resulting from any cause beyond
their control, including, but without limitation to
war, strikes, civil disturbances and acts of nature.
When VENDOR has knowledge of any actual or
potential force majeure or other conditions which
will delay or threatens to delay timely
performance of this Purchase Order, VENDOR
shall immediately give notice thereof, including all
relevant information with respects to what steps
VENDOR is taking to complete delivery of the
goods and/or services to the COUNTY.
15. Assignment
VENDOR may not assign this Purchase Order,
nor any money due or to become due without the
prior written consent of the COUNTY. Any
assignment made without such consent shall be
deemed void.
16. Taxes
Goods and services procured subject to this
Purchase Order are exempt from Florida sales
and use tax on real property, transient rental
property rented, tangible personal purchased or
rented, or services purchased (Florida Statutes,
Chapter 212), and from federal excise tax.
17. Annual Appropriations
The COUNTY’S performance and obligation to
pay under this Purchase Order shall be
contingent upon an annual appropriation of
funds.
18. Termination
This Purchase Order may be terminated at any
time by the COUNTY upon 30 days prior written
notice to the VENDOR. This Purchase Order
may be terminated immediately by the COUNTY
for breach by VENDOR of the terms and
conditions of this Purchase Order, provided that
COUNTY has provided VENDOR with notice of
such breach and VENDOR has failed to cure
within 10 days of receipt of such notice.
19. General
a) This Purchase Order shall be governed by
the laws of the State of Florida. The venue
for any action brought to specifically enforce
any of the terms and conditions of this
Purchase Order shall be the Twentieth
Judicial Circuit in and for Collier County,
Florida
b) Failure of the COUNTY to act immediately in
response to a breach of this Purchase Order
by VENDOR shall not constitute a waiver of
breach. Waiver of the COUNTY by any
default by VENDOR hereunder shall not be
deemed a waiver of any subsequent default
by VENDOR.
c) All notices under this Purchase Order shall
be sent to the respective addresses on the
face page by certified mail, return receipt
requested, by overnight courier service, or by
personal delivery and will be deemed
effective upon receipt. Postage, delivery and
other charges shall be paid by the sender. A
party may change its address for notice by
written notice complying with the
requirements of this section.
d) The Vendor agrees to reimbursement of any
travel expenses that may be associated with
this Purchase Order in accordance with
Florida Statute Chapter 112.061, Per Diem
and Travel Expenses for Public Officers,
employees and authorized persons.
e) In the event of any conflict between or
among the terms of any Contract Documents
related to this Purchase Order, the terms of
the Contract Documents shall take
precedence over the terms of the Purchase
Order. To the extent any terms and /or
conditions of this Purchase Order duplicate
or overlap the Terms and Conditions of the
Contract Documents, the provisions of the
Terms and/or Conditions that are most
favorable to the County and/or provide the
greatest protection to the County shall
govern.
17-7053 Vending Machine Services
ITB Template_11032016
18
Exhibit IV: Additional ITB Terms and Conditions
1. Additional Items and/or Services
During the contract term, Collier County reserves the right to add related items and/or services
upon negotiation of a satisfactory price by the Project Manager and Vendor.
2. Conflict of Interest
Vendor shall provide a list of any businesses and/or organizations to which the firm has any
affiliation or obligations within the past five (5) years; whether paid or donated, which could be
construed by the County as a conflict of interest. Disclosure of any potential or actual conflict of
interest is subject to County staff review and does not in and of itself disqualify a firm from
consideration. These disclosures are intended to identify and or preclude conflict of interest
situations during contract selection and execution.
3. Vendor Performance Evaluation
Collier County has implemented a Vendor Performance Evaluation System for all contracts
awarded in excess of $25,000. To this end, vendors will be evaluated on their performance upon
completion/termination of agreement.
4. Deductions for Non-Performance
The County reserves the right to deduct a portion of any invoice for goods not delivered, or
services not performed in accordance with requirements, including required timeframe. The
County may also deduct, or chargeback the Vendor the costs necessary to correct the deficiencies
directly related to the Vendor’s non-performance.
5. Termination
Should the Contractor be found to have failed to perform services in a manner satisfactory to the
County, the County may terminate this Agreement immediately for cause; further the County may
terminate this Agreement for convenience with a thirty (30) day written notice. The County shall be
sole judge of non-performance. In the event that the award of this solicitation is made by the
Procurement Services Director, the award and any resultant purchase orders may be terminated
at any time by the County upon thirty (30) days written notice to the awarded vendor(s) pursuant
to the Board’s Procurement Ordinance.
6. Offer Extended to Other Governmental Entities
Collier County encourages and agrees to the successful vendor extending the pricing, terms and
conditions of this solicitation or resultant contract to other governmental entities at the discretion of
the successful vendor.
7. Environmental Health and Safety
All Vendors and Sub vendors performing service for Collier County are required and shall comply
with all Occupational Safety and Health Administration (OSHA), State and County Safety and
Occupational Health Standards and any other applicable rules and regulations. Vendors and Sub
vendors shall be responsible for the safety of their employees and any unsafe acts or conditions
that may cause injury or damage to any persons or property within and around the work site. All
firewall penetrations must be protected in order to meet Fire Codes.
17-7053 Vending Machine Services
ITB Template_11032016
19
Collier County Government has authorized OSHA representatives to enter any Collier County
facility, property and/or right-of-way for the purpose of inspection of any Vendor’s work operations.
This provision is non-negotiable by any department and/or Vendor.
All new electrical installations shall incorporate NFPA 70E Short Circuit Protective Device
Coordination and Arc Flash Studies where relevant as determined by the engineer.
All electrical installations shall be labeled with appropriate NFPA 70E arch flash boundary and
PPE Protective labels.
8. Florida Wood Products
The Vendor/Contractor agrees to comply with Florida Statute 255.20 to provide lumber, timber and
other forest products produced and manufactured in the State of Florida as long as the price,
fitness and quality are equal.
9. Public Records Compliance
Florida Public Records Law Chapter 119, including specifically those contractual requirements in
119.0701(2)(a)-(b) as follows:
IF THE CONTRACTOR HAS QUESTIONS REGARDING THE
APPLICATION OF CHAPTER 119, FLORIDA STATUTES, TO THE
CONTRACTOR’S DUTY TO PROVIDE PUBLIC RECORDS RELATING
TO THIS CONTRACT, CONTACT THE CUSTODIAN OF PUBLIC
RECORDS AT:
Communication and Customer Relations Division
3299 Tamiami Trail East, Suite 102
Naples, FL 34112-5746
Telephone: (239) 252-8383
The Contractor must specifically comply with the Florida Public Records Law to:
1. Keep and maintain public records required by the public agency to perform the service.
2. Upon request from the public agency’s custodian of public records, provide the public
agency with a copy of the requested records or allow the records to be inspected or
copied within a reasonable time at a cost that does not exceed the cost provided in this
chapter or as otherwise provided by law.
3. Ensure that public records that are exempt or confidential and exempt from public records
disclosure requirements are not disclosed except as authorized by law for the duration of
the contract term and following completion of the contract if the Contractor does not
transfer the records to the public agency.
4. Upon completion of the contract, transfer, at no cost, to the public agency all public
records in possession of the Contractor or keep and maintain public records required by
the public agency to perform the service. If the Contractor transfers all public records to
the public agency upon completion of the contract, the Contractor shall destroy any
duplicate public records that are exempt or confidential and exempt from public records
disclosure requirements. If the Contractor keeps and maintains public records upon
completion of the contract, the Contractor shall meet all applicable requirements for
retaining public records. All records stored electronically must be provided to the public
agency, upon request from the public agency’s custodian of public records, in a format
that is compatible with the information technology systems of the public agency.
10. Standards of Conduct
17-7053 Vending Machine Services
ITB Template_11032016
20
The Vendor shall employ people to work on County projects who are neat, clean, well-groomed
and courteous. Subject to the American with Disabilities Act, Vendor shall supply competent
employees who are physically capable of performing their employment duties. The County may
require the Vendor to remove an employee it deems careless, incompetent, insubordinate or
otherwise objectionable and whose continued employment on Collier County projects is not in the
best interest of the County.
11. Licenses
The Vendor is required to possess the correct professional and other licenses, and any other
authorizations necessary to perform the required work pursuant to all applicable Federal, State
and Local Law, Statute, Ordinances, and rules and regulations of any kind. Additionally, copies
of all the required licenses must be submitted with the bid response indicating that the
entity bidding, as well as the team assigned to the County account, is properly licensed to
perform the activities or work included in the ITB documents. Failure on the part of any
vendor to supply this documentation with their bid response may be grounds for deeming
vendor non-responsive. A Vendor with an office within Collier County is required to have an
occupational license.
All State Certified contractors who may need to pull Collier County permits or call in inspections
must complete a Collier County Contractor License registration form and submit the required fee.
After registering the license/registration will need to be renewed thereafter to remain “active” in
Collier County.
Questions regarding professional licenses should be directed to Contractor Licensing, Community
Development and Environmental Services at (239) 252-2431, 252-2432 or 252-2909. Questions
regarding required Business Tax Receipt (formerly known as Occupational Licenses) should be
directed to the Tax Collector’s Office at (239) 252-2477.
12. Protection of Property
The Vendor shall ensure that the service is performed in such manner as to not damage any
property. In the event damage occurs to any property as a direct result of the Vendor or their Sub
vendor in the performance of the required service, the Vendor shall repair/replace, to the County’s
satisfaction, damaged property at no additional cost to the County. If the damage caused by the
Vendor or their Sub vendor has to be repaired/replaced by the County, the cost of such work will
be deducted from the monies due the Vendor.
The County’s project manager, shall coordinate with the Vendor / Contractor the return of any
surplus assets, including materials, supplies, and equipment associated with the scope or work.
13. Prohibition of Gifts to County Employees
No organization or individual shall offer or give, either directly or indirectly, any favor, gift, loan,
fee, service or other item of value to any County employee, as set forth in Chapter 112, Part III,
Florida Statutes, the current Collier County Ethics Ordinance and County Administrative
Procedure 5311. Violation of this provision may result in one or more of the following
consequences: a. Prohibition by the individual, firm, and/or any employee of the firm from contact
with County staff for a specified period of time; b. Prohibition by the individual and/or firm from
doing business with the County for a specified period of time, including but not limited to:
submitting bids, RFP, and/or quotes; and, c. immediate termination of any contract held by the
individual and/or firm for cause.
14. Invoice and Payments
17-7053 Vending Machine Services
ITB Template_11032016
21
The County’s project manager reserves the right to establish any one, or a combination of, these
industry practices for contracts or purchase orders:
Lump Sum (Fixed Price): a firm fixed total price off ering for a project; the risks are transferred
from the County to the contractor; and, as a business practice there are no hourly or material
invoices presented, rather, the contractor must perform to the satisfaction of the County’s
project manager before payment for the fixed price contract is authorized.
Time and Materials: the County agrees to pay the contractor for the amount of labor time
spent by the contractor's employees and subcontractors to perform the work (number of hours
times hourly rate), and for materials and equipment used in the project (cost of materials plus
the contractor's mark up). This methodology is generally used in projects in which it is not
possible to accurately estimate the size of the project, or when it is expected that the project
requirements would most likely change. As a general business practice, these contracts
include back-up documentation of costs; invoices would include number of hours worked and
billing rate by position (and not company (or subcontractor) timekeeping or payroll records),
material or equipment invoices, and other reimbursable documentation for the project.
Unit Price: the County agrees to pay a firm total fixed price (inclusive of all costs, including
labor, materials, equipment, overhead, etc.) for a repetitive product or service delivered (i.e.
installation price per ton, delivery price per package or carton, etc.). The invoice must identify
the unit price and the number of units received (no contractor inventory or cost verification
required).
Payments are made in accordance with the Local Government Prompt Payment Act, Chapter 218,
Florida Statutes. Vendor’s invoices must include:
Purchase Order Number
Description and quantities of the goods or services provided per instructions on the County’s
purchase order or contract.
Invoices shall be sent to:
Board of County Commissioners
Clerk’s Finance Department
ATTN: Accounts Payable
3299 Tamiami Trail E Ste 700
Naples FL 34112
Or emailed to: bccapclerk@collierclerk.com.
Collier County, in its sole discretion, will determine the method of payment for goods and/or
services as part of this agreement.
Payment methods include:
Traditional – payment by check, wire transfer or other cash equivalent.
Standard – payment by purchasing card. Collier County’s Purchasing Card Program is
supported by standard bank credit suppliers (i.e. VISA and MasterCard), and as such, is cognizant
of the Rules for VISA Merchants and MasterCard Merchant Rules.
The County may not accept any additional surcharges (credit card transaction fees) as a result of
using the County’s credit card for transactions relating to this solicitation. The County will
entertain bids clearly stating pricing for standard payment methods. An additional separate
discounted price for traditional payments may be provided at the initial bid submittal if it is clearly
marked as an “Additional Cash Discount.”
17-7053 Vending Machine Services
ITB Template_11032016
22
Upon execution of the Contract and completion of each month’s work, payment requests may be
submitted to the Project Manager on a monthly basis by the Contractor for services rendered for
that prior month. Services beyond sixty (60) days from current monthly invoice will not be
considered for payment without prior approval from the Project manager. All invoices should be
submitted within the fiscal year the work was performed. (County's fiscal year is October 1 -
September 30.) Invoices submitted after the close of the fiscal year will not be accepted (or
processed for payment) unless specifically authorized by the Project Manager.
Payments will be made for articles and/or services furnished, delivered, and accepted, upon
receipt and approval of invoices submitted on the date of services or within six (6) months after
completion of contract. Any untimely submission of invoices beyond the specified deadline period
is subject to non-payment under the legal doctrine of “laches” as untimely submitted. Time shall be
deemed of the essence with respect to the timely submission of invoices under this agreement.
In instances where the successful contractor may owe debts (including, but not limited to taxes or
other fees) to Collier County and the contractor has not satisfied nor made arrangement to satisfy
these debts, the County reserves the right to off-set the amount owed to the County by applying
the amount owed to the vendor or contractor for services performed of for materials delivered in
association with a contract.
Invoices shall not reflect sales tax. After review and approval, the invoice will be transmitted to the
Finance Division for payment. Payment will be made upon receipt of proper invoice and in
compliance with Chapter 218 Florida Statutes, otherwise known as the “Local Government Prompt
Payment Act.” Collier County reserves the right to withhold and/or reduce an appropriate amount
of any payment for work not performed or for unsatisfactory performance of Contractual
requirements.
15. Survivability
Bids (ITBs/RFPs): The Consultant/Contractor/Vendor agrees that any Work Order/Purchase
Order that extends beyond the expiration date of Solicitation 17-7053 Vending Machine Services
resultant of this solicitation will survive and remain subject to the terms and conditions of that
Agreement until the completion or termination of any Work Order/Purchase Order.
16. Insurance Requirements
The Vendor shall at its own expense, carry and maintain insurance coverage from responsible
companies duly authorized to do business in the State of Florida as set forth in Insurance and
Bonding Requirements Attachment of this solicitation. The Vendor shall procure and maintain
property insurance upon the entire project, if required, to the full insurable value of the scope of
work.
The County and the Vendor waive against each other and the County’s separate Vendors,
Contractors, Design Consultant, Subcontractors agents and employees of each and all of them, all
damages covered by property insurance provided herein, except such rights as they may have to
the proceeds of such insurance. The Vendor and County shall, where appropriate, require similar
waivers of subrogation from the County’s separate Vendors, Design Consultants and
Subcontractors and shall require each of them to include similar waivers in their contracts.
Collier County shall be responsible for purchasing and maintaining, its own liability insurance.
Certificates issued as a result of the award of this solicitation must identify “For any and all work
performed on behalf of Collier County.”
17-7053 Vending Machine Services
ITB Template_11032016
23
The General Liability Policy provided by Vendor to meet the requirements of this solicitation shall
name Collier County, Florida, as an additional insured as to the operations of Vendor under this
solicitation and shall contain a severability of interests provisions.
Collier County Board of County Commissioners shall be named as the Certificate Holder. The
"Certificate Holder" should read as follows:
Collier County
Board of County Commissioners
Naples, Florida
The amounts and types of insurance coverage shall conform to the minimum requirements set
forth in the Insurance and Bonding Requirements Attachment, with the use of Insurance Services
Office (ISO) forms and endorsements or their equivalents. If Vendor has any self -insured
retentions or deductibles under any of the below listed minimum required coverage, Vendor must
identify on the Certificate of Insurance the nature and amount of such self - insured retentions or
deductibles and provide satisfactory evidence of financial responsibility for such obligations. All
self-insured retentions or deductibles will be Vendor’s sole responsibility.
Coverage(s) shall be maintained without interruption from the date of commencement of the Work
until the date of completion and acceptance of the scope of work by the County or as specified in
this solicitation, whichever is longer.
The Vendor and/or its insurance carrier shall provide 30 days written notice to the County of policy
cancellation or non-renewal on the part of the insurance carrier or the Vendor. The Vendor shall
also notify the County, in a like manner, within twenty-four (24) hours after receipt, of any notices
of expiration, cancellation, non-renewal or material change in coverage or limits received by
Vendor from its insurer and nothing contained herein shall relieve Vendor of this requirement to
provide notice. In the event of a reduction in the aggregate limit of any policy to be provided by
Vendor hereunder, Vendor shall immediately take steps to have the aggregate limit reinstated to
the full extent permitted under such policy.
Should at any time the Vendor not maintain the insurance coverage(s) required herein, the
County may terminate the Agreement or at its sole discretion shall be authorized to purchase such
coverage(s) and charge the Vendor for such coverage(s) purchased. If Vendor fails to reimburse
the County for such costs within thirty (30) days after demand, the County has the right to offset
these costs from any amount due Vendor under this Agreement or any other agreement between
the County and Vendor. The County shall be under no obligation to purchase such insurance, nor
shall it be responsible for the coverage(s) purchased or the insurance company or companies
used. The decision of the County to purchase such insurance coverage(s) shall in no way be
construed to be a waiver of any of its rights under the Contract Documents.
If the initial or any subsequently issued Certificate of Insurance expires prior to the completion of
the scope of work, the Vendor shall furnish to the County renewal or replacement Certificate(s) of
Insurance not later than ten (10) calendar days after the expiration date on the certificate. Failure
of the Vendor to provide the County with such renewal certificate(s) shall be consid ered
justification for the County to terminate any and all contracts.
17. Security and Background Checks
The Contractor is required to comply with County Ordinance 2004-52, as amended. Background
checks are valid for five (5) years and the Contractor shall be responsible for all associated costs.
If required, Contractor shall be responsible for the costs of providing background checks by the
Collier County Facilities Management Division for all employees that shall provide services to the
County under this Agreement. This may include, but not be limited to, checking federal, state and
17-7053 Vending Machine Services
ITB Template_11032016
24
local law enforcement records, including a state and FBI fingerprint check, credit reports,
education, residence and employment verifications and other related records. Contractor shall be
required to maintain records on each employee and make them available to the County for at least
four (4) years.
All of Contractor’s employees and subcontractors must wear Collier County Government
Identification badges at all times while performing services on County facilities and properties.
Contractor ID badges are valid for one (1) year from the date of issuance and can be renewed
each year at no cost to the Contractor during the time period in which their background check is
valid, as discussed below. All technicians shall have on their shirts the name of the contractor’s
business.
The Contractor shall immediately notify the Collier County Facilities Management Division via e -
mail (DL-FMOPS@colliergov.net) whenever an employee assigned to Collier County separates
from their employment. This notification is critical to ensure the continued security of Collier
County facilities and systems. Failure to notify within four (4) hours of separation may result in a
deduction of $500 per incident.
CCSO requires separate fingerprinting prior to work being performed in any of their locations.
This will be coordinated upon award of the contract. If there are additional fees for this process,
the vendor is responsible for all costs.
All costs associated with the Maintenance of Traffic shall be included on the line item on the bid
page. If MOT is required, MOT is to be provided within ten (10) days of receipt of Notice of Award.
18. Debris
Vendor shall be responsible for the removal and disposal of all debris from the site and the
cleaning of the affected areas. Vendor shall keep the premises free of debris and unusable
materials resulting from their work and as work progresses; or upon the request of the County’s
representative, shall remove and dispose such debris and materials from the property. The
Vendor shall leave all affected areas as they were prior to beginning work.
19. Equipment
Vendor shall have available and in good working condition, the necessary equipment to perform
the required service.
17-7053 Vending Machine Services
ITB Template_11032016
25
Attachment 1: Vendor Submittal - Vendor’s Non-Response Statement
The sole intent of the Collier County Procurement Services Division is to issue solicitations that are
clear, concise and openly competitive. Therefore, we are interested in ascertaining reasons why
prospective Vendors did not wish to respond to this ITB. If your firm is not responding to this ITB,
please indicate the reason(s) by checking any appropriate item(s) listed below and return this form via
email or fax to the Procurement Strategist listed on the first page or mail to: Collier County
Procurement Services Division, 3327 Tamiami Trail East, Naples, Florida 34112.
We are not responding to this ITB for the following reason(s):
Solicitation: 17-7053 Vending Machine Services
Services requested not available through our company.
Our firm could not meet specifications/scope of work.
Specifications/scope of work not clearly understood (too vague, rigid, etc.)
Project is too small.
Insufficient time allowed for preparation of response.
Incorrect address used. Please correct mailing address:
_____________________________________________________________________
_____________________________________________________________________
_____________________________________________________________________
Other reason(s):
_____________________________________________________________________
_____________________________________________________________________
_____________________________________________________________________
Firm’s Complete Legal Name
__________________________________________________
Address
__________________________________________________
City, State, Zip
__________________________________________________
Telephone Number
__________________________________________________
FAX Number
__________________________________________________
Signature / Title
__________________________________________________
Type Name of Signature __________________________________ Date: ______
17-7053 Vending Machine Services
ITB Template_11032016
26
Attachment 2: Vendor’s Check List
IMPORTANT: THIS SHEET MUST BE SIGNED BY VENDOR. Please read carefully, sign in the
spaces indicated and return with bid.
Vendor should check off each of the following items as the necessary action is completed:
1. The Bid has been signed.
2. The Bid prices offered have been reviewed.
3. The price extensions and totals have been checked.
4. The payment terms have been indicated.
5. Any required drawings, descriptive literature, etc. have been included.
6. If required, the amount of bid bond has been checked, and the bid bond or cashiers check has
been included.
7. Addendum have been signed and included, if applicable.
8. Affidavit for Claiming Status as a Local Business, if applicable.
9. Immigration Affidavit and company’s E-Verify profile page or memorandum of understanding.
10. Copies of licenses, equipment lists, subcontractors or any other information as noted in this ITB.
ALL COURIER DELIVERED BIDS MUST HAVE THE BID NUMBER AND TITLE ON THE OUTSIDE
OF THE COURIER PACKET.
Company Name
Signature & Title
Date
17-7053 Vending Machine Services
ITB Template_11032016
27
Attachment 3: Vendor Submittal - Bid Response Form
FROM: __________________________________
Board of County Commissioners
Collier County Government Center
Naples, Florida 34112
RE: Solicitation: 17-7053 Vending Machine Services
Dear Commissioners:
The undersigned, as Vendor, hereby declares that the specifications have been fully examined and
the Vendor is fully informed in regard to all conditions pertaining to the work to be performed for as
per the scope of work. The Vendor further declares that the only persons, company or parties
interested in this Bid or the Contract to be entered into as principals are named herein; that this Bid is
made without connection with any other person, company or companies submitting a Bid; and it is all
respects fair and in good faith, without collusion or fraud.
The Vendor proposes and agrees if this bid is accepted, to comply with the requirements in full and in
accordance with the terms, conditions and specifications denoted herein. The Vendor agrees to
provide the following:
* * * SEE FOLLOWING PAGES * * *
Any discounts or terms must be shown on the Bid Response Form. Such discounts, if any, will be
considered and computed in the tabulation of the bids. In no instance should terms for less than
fifteen (15) days payment be offered.
Prompt Payment Terms: _____% _____ Days; Net Days
Bid Response Form is electronic. Please input your prices online.
Note: The undersigned do agree that should this Bid be accepted, to execute a formal contract, if
required, and present the formal contract to the County Procurement Director for approval within
fifteen (15) days after being notified of an award.
17-7053 Vending Machine Services
ITB Template_11032016
28
IN WITNESS WHEREOF, WE have hereunto subscribed our names on this _______ day of
_______________, 20 in the County of ________________, in the State of ________.
Firm’s Complete Legal Name
__________________________________________________
Address
__________________________________________________
City, State, Zip
__________________________________________________
Florida Certificate of Authority
Document Number
Federal Tax Identification
Number
CCR # or CAGE Code
__________________________________________________
Telephone Number
__________________________________________________
FAX Number
__________________________________________________
Signature / Title
__________________________________________________
Type Name of Signature
__________________________________________________
Date
__________________________________________________
****************************************************************************************************
Additional Contact Information
Send Payments To: (REQUIRED ONLY if different from above)
Firm’s Complete Legal Name
__________________________________________________
Address
__________________________________________________
City, State, Zip
__________________________________________________
Contact Name
__________________________________________________
Telephone Number
__________________________________________________
FAX Number __________________________________________________
Email Address
__________________________________________________
17-7053 Vending Machine Services
ITB Template_11032016
29
Attachment 4: Vendor Submittal – Local Vendor Preference Affidavit
Solicitation: 17-7053 Vending Machine Services (Check Appropriate Boxes Below)
State of Florida (Select County if Vendor is described as a Local Business
Collier County
Lee County
Vendor affirms that it is a local business as defined by the Procurement Ordinance of the Collier County Board
of County Commissioners and the Regulations Thereto. As defined in Section XI of the Collier County
Procurement Ordinance:
Local business means the vendor has a current Business Tax Receipt issued by the Collier County Tax
Collector for at least one year prior to bid or proposal submission to do business within Collier County, and
that identifies the business with a permanent physical business add ress located within the limits of Collier
County from which the vendor’s staff operates and performs business in an area zoned for the conduct of
such business. A Post Office Box or a facility that receives mail, or a non-permanent structure such as a
construction trailer, storage shed, or other non-permanent structure shall not be used for the purpose of
establishing said physical address. In addition to the foregoing, a vendor shall not be considered a "local
business" unless it contributes to the econom ic development and well-being of Collier County in a verifiable
and measurable way. This may include, but not be limited to, the retention and expansion of employment
opportunities, support and increase to the County's tax base, and residency of employees and principals of
the business within Collier County. Vendors shall affirm in writing their compliance with the foregoing at the
time of submitting their bid or proposal to be eligible for consideration as a "local business" under this
section. A vendor who misrepresents the Local Preference status of its firm in a proposal or bid submitted to
the County will lose the privilege to claim Local Preference status for a period of up to one year under this
section.
Vendor must complete the following information:
Year Business Established in Collier County or Lee County: ________
Number of Employees (Including Owner(s) or Corporate Officers):_________
Number of Employees Living in Collier County or Lee (Including Owner(s) or Corporate Officers):_______
If requested by the County, vendor will be required to provide documentation substantiating the information
given in this affidavit. Failure to do so will result in vendor’s submission being deemed not applicable.
Vendor Name: _________________________________________
Date: ________________________
Address in Collier or Lee County: _________________________________________________________
Signature: ____________________________________________
Title: ________________________
STATE OF FLORIDA
COLLIER COUNTY LEE COUNTY
Sworn to and Subscribed Before Me, a Notary Public, for the above State and County, on this __________ Day
of ______________, 20_____.
_____________________________________________
Notary Public
My Commission Expires: ________________________
(AFFIX OFFICIAL SEAL)
17-7053 Vending Machine Services
ITB Template_11032016
30
Attachment 5: Vendor Submittal – Immigration Affidavit
Solicitation: 17-7053 Vending Machine Services
This Affidavit is required and should be signed, notarized by an authorized principal of the firm and submitted with formal
Invitations to Bid (ITB’s) and Request for Proposals (RFP) submittals. Further, Vendors / Bidders are required to enroll in
the E-Verify program, and provide acceptable evidence of their enrollment, at the time of the submission of the
vendor’s/bidder’s proposal. Acceptable evidence consists of a copy of the properly completed E -Verify Company Profile
page or a copy of the fully executed E-Verify Memorandum of Understanding for the company. Failure to include this
Affidavit and acceptable evidence of enrollment in the E -Verify program, may deem the Vendor / Bidder’s proposal
as non-responsive.
Collier County will not intentionally award County contracts to any vendor who knowingly employs unauthorized alien
workers, constituting a violation of the employment provision contained in 8 U.S.C. Section 1324 a(e) Section 274A(e) of
the Immigration and Nationality Act (“INA”).
Collier County may consider the employment by any vendor of unauthorized aliens a violation of Section 274A (e) of the
INA. Such Violation by the recipient of the Employment Provisions contained in Section 274A (e) of the INA shall be
grounds for unilateral termination of the contract by Collier County.
Vendor attests that they are fully compliant with all applicable immigration laws (specifically to the 1986 Immigration Act
and subsequent Amendment(s)) and agrees to comply with the provisions of the Memorandum of Understanding with E-
Verify and to provide proof of enrollment in The Employment Eligibility Verification System (E-Verify), operated by the
Department of Homeland Security in partnership with the Social Security Administration at the time of submission of the
Vendor’s / Bidder’s proposal.
Company Name ____________________________________________________________________
Print Name
Title _______________________
Signature
Date _______________________
State of ___________________
County of _________________
The foregoing instrument was signed and acknowledged before me this ______day of ________________, 20___, by
_______________________________ who has produced _____________________________ as identification.
(Print or Type Name) (Type of Identification and Number)
_____________________________________
Notary Public Signature
_____________________________________
Printed Name of Notary Public
_____________________________________
Notary Commission Number/Expiration
The signee of this Affidavit guarantees, as evidenced by the sworn affidavit required herein, the truth and accuracy of
this affidavit to interrogatories hereinafter made.
17-7053 Vending Machine Services
ITB Template_11032016
31
Attachment 6: Vendor Substitute W – 9
Request for Taxpayer Identification Number and Certification
In accordance with the Internal Revenue Service regulations, Collier County is required to collect the following
information for tax reporting purposes from individuals and companies who do business with the County (includin g
social security numbers if used by the individual or company for tax reporting purposes). Florida Statute
119.071(5) require that the county notify you in writing of the reason for collecting this information, which will be
used for no other purpose than herein stated. Please complete all information that applies to your business and
return with your quote or proposal.
1. General Information (provide all information)
Taxpayer Name ___________________________________________________________________________________
(as shown on income tax return)
Business Name ___________________________________________________________________________________
(if different from taxpayer name)
Address ____________________________________ City _______________________________________________
State ______________________________________ Zip ________________________________________________
Telephone __________________ FAX ______________________ Email __________________________________
Order Information
Address ___________________________________
Remit / Payment Information
Address ____________________________________________
City __________
State ________ Zip ___________
City _____________
State _________ Zip ______________
FAX ______________________________________
Email _____________________________________
FAX ______________________________________________
Email _____________________________________________
2. Company Status (check only one)
Individual / Sole Proprietor Corporation Partnership
Tax Exempt (Federal income tax-exempt entity
under Internal Revenue Service guidelines IRC
501 (c) 3)
Limited Liability Company
Enter the tax classification
(D = Disregarded Entity, C = Corporation, P = Partnership)
3. Taxpayer Identification Number (for tax reporting purposes only)
Federal Tax Identification Number (TIN) _______________________________________________________________
(Vendors who do not have a TIN, will be required to provide a social security number prior to an award of the contract.)
4. Sign and Date Form
Certification: Under penalties of perjury, I certify that the information shown on this form is correct to my knowledge.
Signature ____________________________________________________
Date _____________________________
Title ________________________________________________________
Phone Number _____________________
17-7053 Vending Machine Services
ITB Template_11032016
32
Attachment 7: Vendor Submittal - Insurance and Bonding Requirements
Insurance / Bond Type Required Limits
1. Worker’s
Compensation
Statutory Limits of Florida Statutes, Chapter 440 and all Federal Government
Statutory Limits and Requirements
2. Employer’s Liability
$100,000 single limit per occurrence
3. Commercial General
Liability (Occurrence Form)
patterned after the current
ISO form
Bodily Injury and Property Damage
$1,000,000 single limit per occurrence, $2,000,000 aggregate for Bodily Injury
Liability and Property Damage Liability. This shall include Premises and
Operations; Independent Contractors; Products and Completed Operations
and Contractual Liability.
4. Indemnification To the maximum extent permitted by Florida law, the
Contractor/Vendor/Consultant shall indemnify and hold harmless Collier
County, its officers and employees from any and all liabilities, damages,
losses and costs, including, but not limited to, reasonable attorneys’ fees and
paralegals’ fees, to the extent caused by the negligence, recklessness, or
intentionally wrongful conduct of the Contractor/Vendor/Consultant or anyone
employed or utilized by the Contractor/Vendor/Consultant in the performance
of this Agreement.
4. Automobile Liability $ 500,000 Each Occurrence; Bodily Injury & Property Damage,
Owned/Non-owned/Hired; Automobile Included
5. Other insurance as
noted:
Watercraft $ __________ Per Occurrence
United States Longshoreman's and Harborworker's Act coverage shall be
maintained where applicable to the completion of the work.
$ __________ Per Occurrence
Maritime Coverage (Jones Act) shall be maintained where applicable to
the completion of the work.
$ __________ Per Occurrence
Aircraft Liability coverage shall be carried in limits of not less than
$5,000,000 each occurrence if applicable to the completion of the Services
under this Agreement.
$ __________ Per Occurrence
Pollution $ __________ Per Occurrence
Professional Liability $__________ per claim and in
the aggregate
$1,000,000 per claim and in the aggregate
$2,000,000 per claim and in the aggregate
Project Professional Liability $__________ Per Occurrence
Valuable Papers Insurance $__________ Per Occurrence
Employee Dishonesty / Crime $__________ Per Occurrence
17-7053 Vending Machine Services
ITB Template_11032016
33
Including Employee Theft, Funds Transfer Fraud, Include a Joint Loss
Payee endorsement naming Collier County.
6. Bid bond
Shall be submitted with proposal response in the form of certified funds,
cashiers’ check or an irrevocable letter of credit, a cash bond posted with the
County Clerk, or proposal bond in a sum equal to 5% of the cost proposal. All
checks shall be made payable to the Collier County Board of County
Commissioners on a bank or trust company located in the State of Florida and
insured by the Federal Deposit Insurance Corporation.
7. Performance and
Payment Bonds
For projects in excess of $200,000, bonds shall be submitted with the
executed contract by Proposers receiving award, and written for 100% of the
Contract award amount, the cost borne by the Proposer receiving an award.
The Performance and Payment Bonds shall be underwritten by a surety
authorized to do business in the State of Florida and otherwise acceptable to
Owner; provided, however, the surety shall be rated as “A-“ or better as to
general policy holders rating and Class V or higher rating as to finan cial size
category and the amount required shall not exceed 5% of the reported policy
holders’ surplus, all as reported in the most current Best Key Rating Guide,
published by A.M. Best Company, Inc. of 75 Fulton Street, New York, New
York 10038.
8. Vendor shall ensure that all subcontractors comply with the same insurance requirements that he is required to
meet. The same Vendor shall provide County with certificates of insurance meeting the required insurance
provisions.
9. Collier County must be named as "ADDITIONAL INSURED" on the Insurance Certificate for Commercial
General Liability where required.
10. The Certificate Holder shall be named as Collier County Board of County Commissioners, OR, Board of County
Commissioners in Collier County, OR Collier County Government, OR Collier County. The Certificates of Insurance
must state the Contract Number, or Project Number, or specific Project description, or must read: For any and all
work performed on behalf of Collier County.
11. Thirty (30) Days Cancellation Notice required.
RLC 12/21/2016
Vendor’s Insurance Statement
We understand the insurance requirements of these specifications and that the evidence of insurability may be required
within five (5) days of the award of this solicitation.
Name of Firm
_______________________________________ Date ____________________________
Vendor Signature
_________________________________________________________________________
Print Name
_________________________________________________________________________
Insurance Agency
_________________________________________________________________________
Agent Name
_______________________________________ Telephone Number _________________
A G RE E ME NT 17-7053
for
Vending Machine Services
THIS AGREEMENT, made and entered into on this day of 2017,
by and between Complete Vending, Inc., authorized to do business in the State of Florida,
whose business address is 3504 Magenta Ct., Naples, FL 34112, the "Contractor and Collier
County, a political subdivision of the State of Florida, (the "County"):
WITNESSETH:
AGREEMENT TERM AND COMMENCMENT. The Agreement shall be for a three (3)
year period commencing on the Date of Board award and terminating three (3) years
from that date.
The County may, at its discretion and with the consent of the Contractor, renew the
Agreement under all of the terms and conditions contained in this Agreement for two (2)
additional one (1) year period. The County shall give the Contractor written notice of the
County's intention to renew the Agreement term prior to the end of the Agreement term
then in effect.
The County Manager, or his designee, may, at his discretion, extend the Agreement
under all of the terms and conditions contained in this Agreement for up to one hundred
and eighty (180) days. The County Manager, or his designee, shall give the Contractor
written notice of the County's intention to extend the Agreement term prior to the end of
the Agreement term then in effect.
2. STATEMENT OF SERVICES. The Contractor shall provide Vending Machine Services
in accordance with the terms and conditions of Invitation to Bid (ITB) #17-7053,
Exhibit A— Scope of Work, attached hereto, and the Contractor's proposal referred to
herein and made an integral part of this Agreement.
2.1 Prices. The Contractor agrees to charge for all products the prices listed in
Exhibit B — Product List, attached hereto. Neither the prices of each product, the quality
or the size of the items shall be changed by the Contractor without the written approval
of the Director of Parks and Recreation Director or designee.
2.2 Additional Services/Products. The Contractor may request in writing to sell
additional products at any time during the term of the Agreement. The County reserves
the right to accept, or reject, those additional products at its sole discretion. Should the
County accept those additional products, the accounting of those sales shall be subject
to the same terms and conditions and commission structure as identified in Section 15.
The Director of Parks and Recreation or Designee may authorize the Contractor to
expand the products, provided such authorization is in writing.
This Agreement contains the entire understanding between the parties and any
modifications to this Agreement shall be mutually agreed upon in writing by the Parties,
Page 1 of 13
#17-7053 Vending Machine Services
in compliance with the County's Procurement Ordinance, as amended, and
Procurement Procedures in effect at the time such services are authorized.
3. COMPENSATION. The Contractor shall pay the County monthly, thirty-six percent
(36%) of all monthly gross revenues from all the vending machines proceeds, except for
the machines vending twelve (12) ounces drinks. The Contractor shall pay the County
monthly, forty-one percent (41%) of all monthly gross revenues from the all vending
machines proceeds selling twelve (12) ounces drinks.
The Contractor's monthly payment will be submitted to the Director of Parks and
Recreation, or designee, along with a Statement of Gross Receipts. The revenue
percentage shall remain firm for the initial term of this Agreement. Any requests for
consideration of a percentage adjustment must be made prior to the Agreement
anniversary date, in writing, to the Procurement Director for approval. Any requests for
percentage adjustments may be approved based upon multiple factors.. the consumer
price index (CPI) over the past twelve (12) months, market conditions and rate, budget
availability and Program Manager/Director's approval, or a combination thereof.
4. SALES TAX. Contractor shall pay all sales, consumer, use and other similar taxes
associated with the Work or portions thereof, which are applicable during the
performance of the Work. Collier County, Florida as a political subdivision of the State
of Florida, is exempt from the payment of Florida sales tax to its vendors under Chapter
212, Florida Statutes, Certificate of Exemption # 85-8015966531C-2.
5. NOTICES. All notices from the County to the Contractor shall be deemed duly served if
mailed or faxed to the Contractor at the following address:
Complete Vending, Inc.
3504 Magenta Ct.
Naples, FL 34112
Email: comviletevendinaincaol-com
Attention: Raymond Scarcella
Telephone: 239-877-6040
All Notices from the Contractor to the County shall be deemed duly served if mailed or
faxed to the County to:
Collier County Government Center
Collier County Park and Recreation Division
15000 Livingston Road
Naples, Florida 34109
Attention: Barry Williams, Division Director, Parks & Recreation
Telephone: 239-252-4035
Facsimile: 239-252-6519
The Contractor and the County may change the above mailing address at any time upon
giving the other party written notification. All notices under this Agreement must be in
writing.
Page 2 of 13
#17-7053 Vending Machine Services
6. NO PARTNERSHIP. Nothing herein contained shall create or be construed as creating
a partnership between the County and the Contractor or to constitute the Contractor as
an agent of the County.
7. PERMITS: LICENSES: TAXES. In compliance with Section 218.80, F.S., all permits
necessary for the prosecution of the Work shall be obtained by the Contractor. The
County will not be obligated to pay for any permits obtained by
Subcontractors/Subconsultants.
Payment for all such permits issued by the County shall be processed internally by the
County. All non -County permits necessary for the prosecution of the Work shall be
procured and paid for by the Contractor. The Contractor shall also be solely responsible
for payment of any and all taxes levied on the Contractor. In addition, the Contractor
shall comply with all rules, regulations and laws of Collier County, the State of Florida, or
the U. S. Government now in force or hereafter adopted. The Contractor agrees to
comply with all laws governing the responsibility of an employer with respect to persons
employed by the Contractor.
8. NO IMPROPER USE. The Contractor will not use, nor suffer or permit any person to
use in any manner whatsoever, County facilities for any improper, immoral or offensive
purpose, or for any purpose in violation of any federal, state, county or municipal
ordinance, rule, order or regulation, or of any governmental rule or regulation now in
effect or hereafter enacted or adopted. In the event of such violation by the Contractor
or if the County or its authorized representative shall deem any conduct on the part of
the Contractor to be objectionable or improper, the County shall have the right to
suspend the Agreement of the Contractor. Should the Contractor fail to correct any
such violation, conduct, or practice to the satisfaction of the County within twenty-four
(24) hours after receiving notice of such violation, conduct, or practice, such suspension
to continue until the violation is cured. The Contractor further agrees not to commence
operation during the suspension period until the violation has been corrected to the
satisfaction of the County.
9. TERMINATION. Should the Contractor be found to have failed to perform the services
in a manner satisfactory to the County as per this Agreement, the County may terminate
said Agreement for cause, further the County may terminate this Agreement for
convenience with a thirty (30) day written notice. The County shall be sole judge of non-
performance.
In the event that the County terminates this Agreement, Contractor's recovery against
the County shall be limited to that portion of the Agreement Amount earned through the
date of termination. The Contractor shall not be entitled to any other or further recovery
against the County, including, but not limited to, any damages or any anticipated profit
on portions of the services not performed.
10. REMOVAL OF PROPERTY. Upon expiration of the term specified in Article 1, if the
Contractor has made full payment under this Agreement, and has fully complied with
the terms of this Agreement, Contractor may remove personal property from the County
premises and shall do so within fifteen (15) days following the expiration of this
Agreement, provided such personal property must be removed without damage to the
Page 3 of 13
#17-7053 Vending Machine Services
premises. On Contractor's failure to do so, the County may cause same to be removed
and stored at the cost and expense of the Contractor, and the County shall have a
continuing lien thereon in the amount of the cost and expense of such removal and
storage until paid, and County may sell such personal property and reimburse itself for
such costs and expense, plus all expenses of the sale.
11. NO DISCRIMINATION. The Contractor agrees that there shall be no discrimination as
to race, sex, color, creed or national origin.
12. INSURANCE. The Contractor shall provide insurance as follows:
A. Commercial General Liability: Coverage shall have minimum limits of $1,000,000
Per Occurrence, $2,000,000 aggregate for Bodily Injury Liability and Property Damage
Liability. This shall include Premises and Operations; Independent Contractors;
Products and Completed Operations and Contractual Liability.
B. Business Auto Liability: Coverage shall have minimum limits of $500,000 Per
Occurrence, Combined Single Limit for Bodily Injury Liability and Property Damage
Liability. This shall include: Owned Vehicles, Hired and Non -Owned Vehicles and
Employee Non -Ownership.
C. Workers' Compensation: Insurance covering all employees meeting Statutory
Limits in compliance with the applicable state and federal laws.
The coverage must include Employers' Liability with a minimum limit of $100,000 for
each accident.
Special Requirements: Collier County Government shall be listed as the Certificate
Holder and included as an Additional Insured on the Comprehensive General Liability
Policy.
Current, valid insurance policies meeting the requirement herein identified shall be
maintained by Contractor during the duration of this Agreement. The Contractor shall
provide County with certificates of insurance meeting the required insurance provisions.
Renewal certificates shall be sent to the County ten (10) days prior to any expiration
date. Coverage afforded under the policies will not be canceled or allowed to expire
until the greater of: ten (10) days prior written notice, or in accordance with policy
provisions. Contractor shall also notify County, in a like manner, within twenty-four (24)
hours after receipt, of any notices of expiration, cancellation, non -renewal or material
change in coverage or limits received by Consultant from its insurer, and nothing
contained herein shall relieve Contractor of this requirement to provide notice.
Contractor shall ensure that all subcontractors comply with the same insurance
requirements that the Contractor is required to meet.
13. INDEMNIFICATION. To the maximum extent permitted by Florida law, the Contractor
shall indemnify and hold harmless Collier County, its officers and employees from any
and all liabilities, damages, losses and costs, including, but not limited to, reasonable
attorneys' fees and paralegals' fees, whether resulting from any claimed breach of this
Page 4 of 13
#17-7053 Vending Machine Services
Agreement by Contractor, any statutory or regulatory violations, or from personal injury,
property damage, direct or consequential damages, or economic loss, to the extent
caused by the negligence, recklessness, or intentionally wrongful conduct of the
Contractor or anyone employed or utilized by the Contractor in the performance of this
Agreement. This indemnification obligation shall not be construed to negate, abridge or
reduce any other rights or remedies which otherwise may be available to an indemnified
party or person described in this paragraph.
This section does not pertain to any incident arising from the sole negligence of Collier
County.
13.1 The duty to defend under this Article 13 is independent and separate from the duty
to indemnify, and the duty to defend exists regardless of any ultimate liability of the
Contractor, County and any indemnified party. The duty to defend arises immediately
upon presentation of a claim by any party and written notice of such claim being
provided to Contractor. Contractor's obligation to indemnify and defend under this
Article 13 will survive the expiration or earlier termination of this Agreement until it is
determined by final judgment that an action against the County or an indemnified party
for the matter indemnified hereunder is fully and finally barred by the applicable statute
of limitations.
14. DEFAULT IN PAYMENT. The monthly Statement of Gross Receipts, the payments
computed on that amount, must be submitted to the County through the Director of
Parks and Recreation or Designee, by the fifteenth (15th) of each month. In the event
the Contractor fails to remit the County the monthly gross sales revenue within five (5)
days of such due date, there shall be a late charge of ten percent (10%) per day added
to the fees due. The County has no duty to notify the Contractor of its failure to remit
any such payment or report.
15. FINANCIAL REVIEW, RECORDS, AUDIT. The Contractor agrees to establish and
maintain such records as now exist and may hereafter be prescribed by the County in
the future to provide evidence that all terms of this Agreement have been and are being
observed. The Contractor grants to the County the right and authority to audit all
records, documents, and books pertaining to the Contractor's services to the County.
Such audit will be conducted at locations and at a frequency determined by the County
and communicated to the Contractor. The Contractor agrees to provide materials for
the audit at the place designated by the County within three (3) business days after the
County's notice to do so is received by Contractor, all at no cost to the County.
16. AGREEMENT ADMINISTRATION. This Agreement shall be administered on behalf of
the County by the Parks and Recreation Division.
17. CONFLICT OF INTEREST. Contractor represents that it presently has no interest and
shall acquire no interest, either direct or indirect, which would conflict in any manner with
the performance of services required hereunder. Contractor further represents that no
persons having any such interest shall be employed to perform those services.
18. COMPONENT PARTS OF THIS AGREEMENT. This Agreement consists of the
following component parts, all of which are as fully a part of the Agreement as if herein
Page 5 of 13
#17-7053 Vending Machine Services
set out verbatim: Contractor's Proposal, Insurance Certificate(s), ITB #17-7053, Exhibit
A - Scope of Work, and Exhibit B — Product List.
19. SUBJECT TO APPROPRIATION. It is further understood and agreed by and between
the parties herein that this Agreement is subject to appropriation by the Board of County
Commissioners.
20. PROHIBITION OF GIFTS TO COUNTY EMPLOYEES. No organization or individual
shall offer or give, either directly or indirectly, any favor, gift, loan, fee, service or other
item of value to any County employee, as set forth in Chapter 112, Part III, Florida
Statutes, Collier County Ethics Ordinance No. 2004-05, as amended, and County
Administrative Procedure 5311. Violation of this provision may result in one or more of
the following consequences: a. Prohibition by the individual, firm, and/or any employee
of the firm from contact with County staff for a specified period of time; b. Prohibition by
the individual and/or firm from doing business with the County for a specified period of
time, including but not limited to: submitting bids, RFP, and/or quotes; and, c. immediate
termination of any Agreement held by the individual and/or firm for cause.
21. COMPLIANCE WITH LAWS. By executing and entering into this Agreement, the
Contractor is formally acknowledging without exception or stipulation that it agrees to
comply, at its own expense, with all federal, state and local laws, codes, statutes,
ordinances, rules, regulations and requirements applicable to this Agreement, including
but not limited to those dealing with the Immigration Reform and Control Act of 1986 as
located at 8 U.S.C. 1324, et seq. and regulations relating thereto, as either may be
amended; taxation, workers' compensation, equal employment and safety (including, but
not limited to, the Trench Safety Act, Chapter 553, Florida Statutes, and the Florida
Public Records Law Chapter 119, including specifically those contractual requirements
at F.S. § 119.0701(2)(a) -(b) as stated as follows:
IF THE CONTRACTOR HAS QUESTIONS REGARDING THE
APPLICATION OF CHAPTER 119, FLORIDA STATUTES, TO THE
CONTRACTOR'S DUTY TO PROVIDE PUBLIC RECORDS RELATING
TO THIS CONTRACT, CONTACT THE CUSTODIAN OF PUBLIC
RECORDS AT:
Communication and Customer Relations Division
3299 Tamiami Trail East, Suite 102
Naples, FL 34112-5746
Telephone: (239) 252-8383
The Contractor must specifically comply with the Florida Public Records Law to:
1. Keep and maintain public records required by the public agency to perform the
service.
2. Upon request from the public agency's custodian of public records, provide the public
agency with a copy of the requested records or allow the records to be inspected or
Page 6 of 13
#17-7053 Vending Machine Services
copied within a reasonable time at a cost that does not exceed the cost provided in
this chapter or as otherwise provided by law.
3. Ensure that public records that are exempt or confidential and exempt from public
records disclosure requirements are not disclosed except as authorized by law for
the duration of the contract term and following completion of the contract if the
Contractor does not transfer the records to the public agency.
4. Upon completion of the contract, transfer, at no cost, to the public agency all public
records in possession of the Contractor or keep and maintain public records required
by the public agency to perform the service. If the Contractor transfers all public
records to the public agency upon completion of the contract, the Contractor shall
destroy any duplicate public records that are exempt or confidential and exempt from
public records disclosure requirements. If the Contractor keeps and maintains public
records upon completion of the contract, the Contractor shall meet all applicable
requirements for retaining public records. All records stored electronically must be
provided to the public agency, upon request from the public agency's custodian of
public records, in a format that is compatible with the information technology systems
of the public agency.
If Contractor observes that the Contract Documents are at variance therewith, it shall
promptly notify the County in writing. Failure by the Contractor to comply with the laws
referenced herein shall constitute a breach of this Agreement and the County shall have
the discretion to unilaterally terminate this Agreement immediately.
22. OFFER EXTENDED TO OTHER GOVERNMENTAL ENTITIES. Collier County
encourages and agrees to the successful proposer extending the pricing, terms and
conditions of this solicitation or resultant Agreement to other governmental entities at the
discretion of the successful proposer.
23. AGREEMENT TERMS. If any portion of this Agreement is held to be void, invalid, or
otherwise unenforceable, in whole or in part, the remaining portion of this Agreement
shall remain in effect.
24. ADDITIONAL ITEMS/SERVICES. Additional items and/or services may be added to
this Agreement in compliance with the Procurement Ordinance, as amended, and
Procurement Procedures.
25. DISPUTE RESOLUTION. Prior to the initiation of any action or proceeding permitted by
this Agreement to resolve disputes between the parties, the parties shall make a good
faith effort to resolve any such disputes by negotiation. The negotiation shall be
attended by representatives of Contractor with full decision-making authority and by
County's staff person who would make the presentation of any settlement reached
during negotiations to County for approval. Failing resolution, and prior to the
commencement of depositions in any litigation between the parties arising out of this
Agreement, the parties shall attempt to resolve the dispute through Mediation before an
agreed-upon Circuit Court Mediator certified by the State of Florida. The mediation shall
be attended by representatives of Contractor with full decision-making authority and by
County's staff person who would make the presentation of any settlement reached at
mediation to County's board for approval. Should either party fail to submit to mediation
Page 7 of 13
#17-7053 Vending Machine Services
as required hereunder, the other party may obtain a court order requiring mediation
under section 44.102, Fla. Stat.
26. VENUE. Any suit or action brought by either party to this Agreement against the other
party relating to or arising out of this Agreement must be brought in the appropriate
federal or state courts in Collier County, Florida, which courts have sole and exclusive
jurisdiction on all such matters.
27. AGREEMENT STAFFING. The Contractor's personnel and management to be utilized
for this Agreement shall be knowledgeable in their areas of expertise. The County
reserves the right to perform investigations as may be deemed necessary to ensure that
competent persons will be utilized in the performance of the Agreement. The
Contractor's shall assign as many people as necessary to complete required services on
a timely basis, and each person assigned shall be available for an amount of time
adequate to meet the required service delivery dates.
28. ORDER OF PRECEDENCE. In the event of any conflict between or among the terms of
any of the Contract Documents, the terms of the ITB, the Contractor's Proposal, and/or
the County's Board approved Executive Summary, this Agreement shall take
precedence.
29. ASSIGNMENT. Contractor shall not assign this Agreement or any part thereof, without
the prior consent in writing of the County. Any attempt to assign or otherwise transfer
this Agreement, or any part herein, without the County's consent, shall be void. If
Contractor does, with approval, assign this Agreement or any part thereof, it shall
require that its assignee be bound to it and to assume toward Contractor all of the
obligations and responsibilities that Contractor has assumed toward the County.
30. SECURITY. The Contractor is required to comply with County Ordinance 2004-52, as
amended. Background checks are valid for five (5) years and the Contractor shall be
responsible for all associated costs. If required, Contractor shall be responsible for the
costs of providing background checks by the Collier County Facilities Management
Division for all employees that shall provide services to the County under this
Agreement. This may include, but not be limited to, checking federal, state and local law
enforcement records, including a state and FBI fingerprint check, credit reports,
education, residence and employment verifications and other related records.
Contractor shall be required to maintain records on each employee and make them
available to the County for at least four (4) years.
All of Contractor's employees and subcontractors must wear Collier County Government
Identification badges at all times while performing services on County facilities and
properties. Contractor ID badges are valid for one (1) year from the date of issuance
and can be renewed each year at no cost to the Contractor during the time period in
which their background check is valid, as discussed below. All technicians shall have on
their shirts the name of the contractor's business.
Page 8 of 13
#17-7053 Vending Machine Services
IN WITNESS WHEREOF, the parties hereto, have each, respectively, by an authorized
person or agent, have executed this Agreement on the date and year first written above.
ATTEST:
Dwight E. Brock, Clerk of Courts
Dated -
(SEAL)
Z2�
aness
BOARD OF COUNTY COMMISSIONERS
COLLIER COUNTY, FLORIDA
an
Penny Taylor, Chairman
Complete Vending, Inc.
Cont r ctor
By:
Sign tur
TT pe/print v�'itness name T TType/print signature and titleT
SecorldWitness ,AI
-I�Vv-1 (-A,f'j lGti'Gv
'Type/print witness na e'
Approved as to Form and Legality:
Assistant County Attorney
Print Name
Page 9 of 13
#17-7053 Vending Machine Services
Exhibit A — Scope of Work
The Collier County Parks and Recreation Division is seeking for the Contractor to install and operate
automatic dispensing machines throughout County park facilities. This Agreement will be available to
all County Divisions.
Facilities, Equipment, Merchandise
It is the intent of the County to provide a high-quality product in a size that is consistent with products
vending elsewhere in the vicinity.
The facilities that the County will furnish shall include the space required for setting up the machines
and all utilities necessary for their automatic operation. The Contractor shall furnish, install, equip,
maintain, and operate machines for the purpose of automatically vending merchandise dispensed in
approved containers and/or wrappings to the general public at the locations listed on Schedule A, in
the ITB #17-7053 (or additional locations as approved by the Parks and Recreation Director or
designee). Vending machines that accept dollar bills and/or credit cards are preferred.
All machines shall be furnished new, and all machines shall be refinished or refurbished as often as
may be required or no less than once every twelve (12) months.
The cost of furnishing, servicing, and maintaining all machines, together with all merchandise and
other required materials or supplies in connection with such operation, except for water and electricity,
shall be borne by the Contractor. Vending machines shall be maintained in a safe and sanitary
condition at all times.
Each vending machine shall contain only one (1) type of merchandise and any combinations of types
of merchandise in any one (1) machine is prohibited. Separate machines can be provided for:
a) Healthy options
b) Candy; cookies; gum; mints; chips; crackers;
c) Hot beverage;
d) Cold beverage;
e) Other items as approved by the Parks & Recreation Division Director or designee.
All machine products are to show an expiration date on each package, and the Contractor shall be
responsible for stock rotation. No products are permitted to be sold beyond the expiration date. The
Contractor shall exchange outdated, spoiled, and/or damaged products promptly at no charge.
The contractor shall furnish, install, maintain, service, repair and/or replace, and stock the vending
machines. The vending machines shall remain the property of the contractor, and the contractor must
remove all machines upon expiration/termination/cancellation of the contract.
All candy, cookies, gum, chips, etc., are to be standard pre-packaged vending machine products.
Bottled water and soft drinks, including fruit juice or iced tea, shall consist of nationally advertised
brands only, in twelve (12) ounce cans or plastic bottles not less than ten (10) ounces. Cans must
have opening containers in which the tab remains affixed to the container when opened. No
removable pull tabs are permitted to be used.
All vending machines shall have counters. The transaction counters must be such that a cumulative
reading of all transactions and money collected in maintained for each vending machine in which all
products are sold. The Contractor shall agree to provide refunds to patrons who lose monies in the
Page 10 of 13
#17-7053 Vending Machine Services
vending machine as per procedures of Parks and Recreation and other divisions that utilize this
service.
If requested by the County, the contractor shall remove and/or replace any vending machines which,
in the opinion of the County, have deteriorated to where the machine is not mechanically able to
provide reliable service, or where in the opinion of the County, the exterior of the machine has so
deteriorated as to the esthetic appearance that it detracts from the decor. Additionally, the contract
shall remove and/or add vending machines under circumstances deemed warranted by the County,
including repeat vandalism.
Product List
The Contractor agrees to offer all products in Exhibit B — Product List, which includes a list of products
to be dispensed, including sizes, brand names (if applicable), and prices to be charged.
Prices submitted for each product shall be considered as the price to be charged for each item.
Neither the prices of each product, the quality or the size of the items shall be changed by the
Contractor without the written approval of the Director of Parks and Recreation Director or designee.
Safe and Sanitary Operation
It shall be the Contractor's responsibility to maintain all machines in first class operating condition with
respect to cleanliness and mechanical/electrical operations and to correct any defects or problems
relative to the vending machines which may prove hazardous or detrimental to the health and safety
of the public.
It shall further be the Contractor's responsibility to act immediately upon notification of any safety
violation or hazardous condition and correct the violation or hazard within twelve (12) hours of
notification.
The County reserves the right to disconnect any machine from its power source which, in its opinion,
represents a safety or health violation or hazard until the necessary corrections are made.
Additions, Removals, and Relocations
The Contractor shall have the right to install machines in new locations, under the same terms and
conditions, but only with the approval of and at the discretion of the Parks & Recreation Director and
other divisions or their designee.
The County reserves the right to allow other concessions and Contractors to operate under the
designated premises as may be approved by the Parks & Recreation Director and other divisions or
their designee.
The County reserves the right to require the Contractor to remove or relocate any vending machine in
any location of the County with thirty (30) days notice.
Special Event
Collier County may require the Contractor to provide additional machines to be temporarily installed at
certain County locations when special events are scheduled that would, in the opinion of the Parks
and Recreation Director, require the provision of facilities and/or merchandise listed under the
provisions of this contract.
Page 11 of 13
#17-7053 Vending Machine Services
The Contractor shall receive at least thirty (30) days notice of any special event requiring this
additional equipment.
Signs
Advertising signs shall not be displayed except for identification signs that have been approved by the
Director of the Parks and Recreation and other divisions or their designee.
Each machine shall be equipped with a sign or decal, prominently placed in the front of the machine,
displaying the Contractor's company name and telephone number.
Vandalism
The County assumes no responsibility for protection of such machines against injury or damage or the
unauthorized removal of such machines or any parts thereof, or any of the contents thereof.
Page 12 of 13
#17-7053 Vending Machine Services
Exhibit B — Schedule B Product List
(Following this page)
Page 13 of 13
#17-7053 Vending Machine Services
Schedule B List of Products
;Bidders shall complete the information requested below and submit as part of their bid. Place specify the
products to be dispensed, size, brand names (if applicable), and prices to be charged for each item.
Product Name
Brand name
Size
Price
Lays Potato chips
Frito Lay
loz
$1.00
Ruffles
Frito Lay
loz
$1.00
Doritos
Frito Lay
loz
$1.00
,Cheetos Regular & Hot
Frito Lay
loz
$1.00
Fritos
Frito Lay
loz
$1.00
*Smart Food Popcorn*
Frito Lay
loz
$1.00
Isunchips
Frito Lay
loz
$1.00
I munchies Cheese mix
Frito Lay
loz
$1.25
JTGIF cheddar&bacon skins
Fridays
loz
$-LO-O
*Pretzels*
Snyders
loz
$1.00
Gold Fish Crackers
Pepperidge Farm
loz
$1,00
Combos Pizza or Cracker&Cheese
Combos
10Z
$1.25
*Chex Mix Original Flavor*
General Mills
1.2oz
$1.00
Cheeze-Its
Sunshine
1.5oz
$1.00
*Veggie Chips*
Sensable Portions
10Z
$1.00
Plantain Chips Lemon
LuLu
1.2oz
$1.00
Pork skins
Southern Recipe
loz
$1.25
Salsitas Salsa Tortilla Chips
El Sabraso
1.5oz
$1.25
Grandmas Vanilla Minis
Frito Lay
2.Ooz
$1.25
Famous Amous Chocolate Chip
Famous Amous
2.Ooz
$1.25
Sugar Wafers
Keebler
2.75oz
$1.25
Oreo 6pk Cookie
Nabisco
1.8oz
$1.25
Lorna Doone
Nabisco
1.5oz
$1.25
Poptarts Chocolate&Strawberry
Kelloggs
2pk
$1.25
Vanilla Nekot
Lance Crackers
1.5oz
$1.00
Chocolate Nekot
Lance Crackers
1.5oz
$1.00
Peanut Butter Nekot
Lance Crackers
1.5oz
$1.00
Captain Wafer Cheese Cracker
Lance Crackers
1.3oz
$1.00
Captain Wafer sour Cream Cracker
Lance Crackers
1.3oz
$1.00
Toasty Peanut Butter
Lance Crackers
1.3oz
$1.00
Rice Krispie Treats
Kellogs
10Z
$1.00
*Sweet & Salty Nut Mix*
Kars
2oz
$1.00
*Salted Peanuts*
Planters
2oz
$1.25
Honey Roasted Peanuts
Planters
2oz
$1.25
Snickers
Mars
2oz
$1.50
3 Musketeers
Mars
1.9oz
$1.50
Twix
Mars
1.80z
$1.50
Kit Kat
Mars
1.8oz
$1.50
Reeses PB Cup
Mars
12oz
$1.50
M&M's Plain,Peanut,PeanutButl
IMars ---11.7oz
$1.50
Schedule B List of Products
Bidders shall complete the information requested below and submit as part of their bid. Place specify the
ers
roducts to be dispensed, size, brand names (if applicable), and prices to be charged for each item.
s to
products
1Product Name
Brand name
Size
Price
Fruit By The Foot
Betty Crocker
loz
$1.00-
I Ring Pop
Ring Pop
loz
$1.00
ISkittles
Wrigley Co.
1.7oz
$1.50
IStarBurst
Wrigley Co.
1.7oz
$1.50
I Fruit Snacks
Welches
2.25oz
$1.50
jAirHead Bites
Willy Wonka
2oz
$1.50
I Sweetart Bites
Willy Wonka
2oz
$1.50
I Neon Gummi sour worms
Squirms
2oz
$1.50
Watermelon Sour Gummi
Squirms
2oz
$1.50
*Fiber One*
General mills
10z
$1.00
*Oat & Fiber*
General mills
loz
$1.00
Trail Mix Bar
General mills
loz
$1.00
Clif Bar
Clif
2oz
$2.25
Pure Protien
Pure Protien
2oz
$2.25
Big Texas
Clover Hill
4oz
$1.50
Honey Bun
Duchess
3oz
$1.50
Cupcakes
Freshleys
4oz
$1.50
Honey BBQ Frito Twist
Frito Lay
20Z
$1.50
Jalepeno Cheetos
Frito Lay
2oz
$1.50
Ranch Fritos
Frito Lay
2oz
$1.50
Peanut Bar
Lance
2.2oz
$1.00
Bear Claws Variety
Clover Hill
4oz
$1.50
Chesters Hot Fries
Frito Lay
2oz
$1.00
All snacks are priced according
to wholesale pricing. They may
flucuate.
* items with this symbol*
*Are "Healthier Options"
Will be used in all locations*
Schedule B List of Products
Bidders shall complete the information requested below and submit as part of their bid. Place specify the
products to be dispensed, size, brand names (if applicable), and prices to be charged for each item.
Product Name
Brand name
Size
Price
Coca-Cola Classic
Coke
12oz can
$0.75
Diet Coke
Coke
12oz can
$0.75
Sprite
Coke
12oz can
$0.75
Coke Zero
Coke
12oz can
$0.75
Barqs Rootbeer
Coke
12oz can
$0.75
Fuze Iced Tea
Coke
12oz can
$0.75
Fanta Orange
Coke
12oz can
$0.75
Fanta Grape
Coke
12oz can
$0.75
Pepsi
Pepsi
12oz can
$1.00
Diet Pepsi
Pepsi
12oz can
$1.00
Dr. Pepper
Pepsi
12oz can
$1.00
Sierra Mist
Pepsi
12oz can
$1.00
Brisk Iced Tea
Pepsi
12oz can
$1.00
Dr. Pepper
Pepsi
12oz can
$1.00
Diet Dr. Pepper
Pepsi
12oz can
$1.00
Orange Crush
Pepsi
12oz can
$1.00
Pepsi
Pepsi
20oz bottle
$1.50
Diet Pepsi
Pepsi
20oz bottle
$1.50
Mountain Dew
Pepsi
20oz bottle
$1.50
Dr.Pepper
Pepsi
20oz bottle
$1.50
Sierra Mist
Pepsi
20oz bottle
$1.50
Lipton Peach Iced Tea
Pepsi
20oz bottle
$1.50
Aqua Fina Water
Pepsi
20oz bottle
$1.50
Fruit Punch
Gatorade
20oz bottle
$1.50
Lemon Lime
Gatorade
20oz bottle
$1.50
Orange
Gatorade
20oz bottle
$1.50
Cool Blue
Gatorade
20oz bottle
$1.50
G2 Grape
Gatorade
20oz bottle
$1.50
G2 Fruit Punch
Gatorade
20oz bottle
$1.50
Water
Zephyrhills
20oz bottle
1.50
Red Bull
'Red Bull
$2.50
Monster
$2.50
*Energy Drinks will not be for sale
in any machines that are
accessible to Children under 18yrs
of age.
. ..... ..
Schedule B List of Products
Bidders shall complete t1he information requested below and submit as part of their bid. Place specify the
products to be dispensed, size, brand names (if applicable), and prices to be charged for each item.
Product Name
Brand name
Size
Price
Healthier Options used
by location request
Pure Protien
$2.00
Clif Bar
$2.25
Kind Bar
$2.25
Zone Bar
$2.00
Popcorners
$1.50
Baked Lays Products
2oz bag
$1.50
Pirates Booty White Cheddar Corn
loz bag
$1.25
Belvita Cookies
3oz bag
$1.25
Coconut water
11.5oz can
$2.00
coconut aloe water
11.5oz can
$2.00
Apple Juice
16oz bottle
$2.00
Orange Juice
16oz bottle
$2.00
Mango Juice
11.5oz can
$1.25
Guava Juice
11.5oz can
$1.25
Strawberry Banana Juice
11.5oz can
$1.25
Other options available
upon request*