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LAB Minutes 02/15/2017 Naples, Florida, February 15, 2017 LET IT BE KNOWN that the LIBRARY ADVISORY BOARD met on this date in regular session at 10:00 a.m. in the Headquarters Library with the following members present: CHAIR: Loretta Murray— District 1 VICE-CHAIR: Connie Bettinger-Hennink— District 3 SECRETARY: Joy White — District 4 Marjorie H. Gagnon — District 5 Lynne Nordhoff— District 2 (absent) ALSO PRESENT: Tanya Williams, Library Director Karen Tibbetts, Administrative Assistant Ms. Williams reported that the County Manager's office has requested Advisory Boards to include the Pledge of Allegiance at the opening of their meetings. PLEDGE OF ALLEGIANCE APPROVAL OF MINUTES Mrs. Murray asked for additions or corrections to the minutes of January 18, 2017. No corrections were noted. Mrs. Gagnon moved to approve the minutes. Ms. Bettinger-Hennink seconded and the motion was carried unanimously. REPORT OF THE FRIENDS • No representative from the Friends of the Library was present for today's meeting. REPORT OF OFFICERS • Ms. Bettinger-Hennink reported that she and Mrs. Murray attended the festival held at the Headquarters Library on Saturday, February 11. Their pictures were featured on Twitter and Facebook. • Mrs. White also attended the festival with her husband and twin daughters. COMMUNICATIONS a—Written • Ms. Williams was featured in a commentary article in the February 3rd Naples Daily News publication. Mrs. Nordhoff emailed Ms. Williams her comments about the article, which Ms. Williams shared with LAB members. b— Personal — None PUBLIC COMMENTS • Ms. Williams reported that she has received a couple of comments from non-resident patrons regarding the $5 computer usage fee. UNFINISHED BUSINESS 1) Employee of the Month — February • Ms. Bettinger-Hennink nominated Louise Bergeron, Library Assistant at the Golden Gate Branch Library, as the February employee of the month. Mrs. Gagnon seconded the nomination and the motion passed unanimously. 2) Volunteer Appreciation Events Update • Ms. Williams distributed volunteer hour statistics, the letter sent to LAB members listing the volunteer events at each library, and the letter sent to volunteers from the Library Director. 3) Library Logo 1 • In addition to surveying LAB members, Ms. Williams also surveyed all Library staff regarding the new proposed Library logo. • She distributed copies of the final design selection, which continues to incorporate the bird and books and eliminates the confusion of what CCPL stands for, by making Collier County Public Library more prominent. • Ms. Williams encouraged members to contact their respective commissioners to vet the new logo. The new design will need to be presented to the BCC for their approval. • Once approved, a brand manual would be created for the new Library logo. • The Library is also working to redesign its website to be more user-friendly and become clear and simple. NEW BUSINESS 1) Request to Schedule Future Reports from Library Programs a) Volunteer Program b) Mail-A-Book c) Youth Services d) Etc. • Ms. Williams recalled that at a previous meeting, LAB members requested to have select Library staff attend one of their meetings to provide insight to the services they provide. • Everyone expressed an interest in meeting with them, and Ms. Williams will coordinate with staff to accommodate this request. 2) Review Current Policy— Distribution of non-library/non-government publications • Ms. Williams distributed the current policy regarding the distribution of publications at the Library. • She shared copies of two publications: Neapolitan Family and Parent & Child magazines, and explained that these magazines provide the public with information about upcoming Library programs. • The Florida Weekly newspaper expressed an interest in placing newspaper racks at each Library location. Currently this newspaper is available to the public at all locations along with other newspaper publications. • After discussion, LAB members agreed that a newspaper rack is not necessary, and recommended to keep the Florida Weekly newspaper available to the public as is currently provided. GENERAL CONSIDERATIONS — None DIRECTOR'S REPORT 1) 1st Quarter Report • Ms. Williams distributed a first quarter report and asked LAB members what statistics they would like to have provided in the future. • After discussion, in addition to the statistics provided, LAB members would like to see an overall circulation count as well as statistics from each location. • Ms. Williams stated that the Library is required to submit certain statistics to the State, which include the number of programs each month for adults and children, the number of attendees, door counts, and expenditures and revenue. • She will provide these statistics at the next meeting. • Ms. Williams reported that the jail is putting RFID tags on their items in order to become its own branch library. • Ms. Williams reported that the self-check-out equipment installation at Naples Regional, Vanderbilt Beach, and Golden Gate libraries should be completed next week. • Installation at the remaining four locations, South Regional, Immokalee, East Naples and Estates, should begin in March. 2 2) Community Assessment Update • Ms. Williams reported that the Community Assessment Festival held at Headquarters on Saturday, February 11 was a success, despite the fact that there were several other large events being held throughout the County, including the annual Greek Festival across the street from the Headquarters Library. • Mrs. Murray had envisioned the event to be outdoors, however, many of the vendors contacted for the festival had previous commitments to other events. The Sheriff's office provided several of their vehicles and a sno-cone vendor was present outdoors as well. • Library staff manned tables and mingled among patrons informing them of Library services, and encouraging them to complete the on-line survey. • The Headquarters door count for the day was 1215, and over 250 surveys were completed. • Ms. Williams reported that a debriefing meeting will be today at 3 pm to review aspects of the festival. • Stantec will provide weekly updates regarding the number of surveys completed to date, and they plan to attend several outreach events to promote the survey. • Ms. Williams added that the on-line survey will be active for approximately 30 days. The goal is to have 3,000 surveys completed. • There is an automatic pop-up of the survey when patron's log onto the Library's website. • There also is a highlighted box on the County's home page providing a link to the survey. • Ms. Bettinger-Hennink suggested for reposts to be made on the social media sites. 3) FY18 Budget Planning • Ms. Williams reported that the FY18 budget planning will begin in March/April. • She will be meeting with Facilities on Friday to discuss capital needs for the Library, such as carpeting and painting. • Parking lots at the Immokalee and Estates libraries will be repaired this year. • Ms. Williams will provide an updated report at the next meeting. ADJOURNMENT There being no further business to come before the Library Advisory Board, Mrs. White moved to adjourn, Mrs. Gagnon seconded and the motion was carried unanimously. The meeting was adjourned at 11:00 a.m. The next Library Advisory Board meeting will be held on Wednesday, March 15, 2017 at the Headquarters Library. Approved by: l U 16vGG'0 1)1Loretta Murray, Chair Library Advisory Board 3