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Lely Beautification MSTU Agenda 03/16/2017 GOLF ESTATES BEAUTIFICATION MSTU ADVISORY COMMITTEE 3299 Tamiami Trail East, Suite 103 Naples, FL 34112 AGENDA MARCH 16, 2017 I. CALL TO ORDER— II. ATTENDANCE— Tony Branco-Chair (10/1/17) Robert Slebodnik-Vice Chair (10/1/18) Kathleen Dammert (10/1/18) Linda Rae Jorgensen (10/1/17) Thomas Connolly (10/1/17) III. APPROVAL OF AGENDA— IV. APPROVAL OF MINUTES — FEBRUARY 16,2017 V. CHAIRMAN'S REPORT — TONY BRANCO VI. LANDSCAPE ARCHITECT'S REPORT—McGEE&ASSOCIATES (10/24/2017) A. Summary, Detail. VII. LANDSCAPE MAINTENANCE REPORT—COMMERCIAL LAND MAINTENANCE (05/13/17) A. Summary comments. VIII. PROJECT MANAGERS REPORT—DAN SCHUMACHER,HARRY SELLS A. Budget Report. B. Lighting Inspection Report. C. Irrigation—Harry Sells. D. Lumec LED Retrofit. E. Doral Circle Paver Crosswalk. F. June& July meeting time window. G. Quote(s). IX. OLD BUSINESS— A. REFURBISHMENT OF ENTRY MONUMENTS— 1. Tony's superimposed designs—Vol. 2 2. Vendor research. 3. McGee &Assoc investigating Zoning requirements. B. UNFINISHED BUSINESS— 1. Insurance Pebble Beach Light Pole. X. NEW BUSINESS— A. PROJECT PROPOSALS FOR THE FY-17 YEAR 1. Traffic Calming,Possible Traffic Ops Presentation—on St Andrews Blvd 2. Study and traffic calming methods. 3. Lighting Pebble Beach Circle,Pebble Beach Cart Crossing, Forest Hills Cart Crossing, Potential for Doral Circle. Page 1 of 2 XI. MEMBER COMMENTS- XII. PUBLIC COMMENTS- XIII. ADJOURNMENT- NEXT MEETING: APRIL 20,2017 AT 2:00 PM Collier County Library East Naples Branch 8787 Tamiami Trail East Naples,FL 34113 (239)775-5592 March 16, 2017 Lely Golf Estates Beautification MSTU Page 2 of 2 GOLF ESTATES BEAUTIFICATION MSTU ADVISORY COMMITTEE 3299 Tamiami Trail East Suite 103 Naples, FL 34113 Minutes February 16,2016 I. Call to Order Chairman Branco called the meeting to order at 2:08 PM. A quorum was established. II. Attendance Members: Chairman Tony Branco, Robert Slebodnik, Kathleen Dammert, Linda Jorgensen, Thomas Connolly County: Dan Schumacher-Project Manager; Harry Sells -Project Manager Others: Mike McGee -Landscape Architect; Gary Gorden-CLM; Wendy Warren-Juristaff III. Approval of Agenda Ms. Dammert moved to approve the Agenda subject to the following change: Move: Item VI. —Project Managers Report to Item VIII. Item VII. —Landscape Architects Report to Item VI. Item VIII. —Landscape Maintenance Report to Item VII. Second by Mr. Connolly. Carried unanimously 4- 0. IV. Approval of Minutes—January 19, 2017 Mr. Connolly moved to approve the minutes of the January 19, 2017 as presented. Second by Ms. Dammert. Carried unanimously 4- 0. V. Chairman's Report—Tony Branco Chairman Branco reported on the monthly community drive through noting: • An independent drive through revealed the community looks good overall. • He queried regarding a possible irrigation line break. Mr. Gorden, CLM, is investigating to confirm the system is operational and front high rise nozzles are functioning During Committee discussion the following was noted: • Irrigation mal-functions are a"global" issue being addressed by Road Maintenance around Collier County, including removal of damaged plants from the medians. VI. Landscape Architect Report—McGee&Associates 2/8/17 A. Summary,Detail Mr.McGee submitted the "Landscape Observation Report: -FY 15-16, 2/8/17 for information purposes noting: General • Multiple turf areas are in decline and sod installation is required. Mr. Gorden, CLM, confirmed square footage has been measured and a cost proposal will be provided at the March meeting. 1 Ms. Jorgensen arrived and a quorum of five was achieved. Irrigation • Florida Power&Light is excavating the area south of the entry way by the bank to the corner by the Right of Way. Mr. Gorden will check both irrigation zones to confirm irrigation is functioning as intended. • Warren Street reuse pump station recorded reuse water use of 89,679 gallons; potable water use 428 gallons. • Valley Stream Circle potable water was 45,654 gallons resulting from new sod installation. Pebble Beach Boulevard Golf Cart Crossing • All four Flax Lily beds are in heavy decline. CLM provided proposal in the amount of$1,275 to plant with 3 gallon Spider Lilies. Pebble Beach Boulevard • Median#18: Replace two Bougainvilleas' on the south end by Ilex tree. CLM to provide a proposal. • Recommend application of fertilizer to area where Bougainvillea is"yellowing". CLM has applied fertilizer. • Median#19: Recommend replacement of Juniper plants on the northeast end with Perennial Peanut. Proposal requested from CLM. St. Andrews Boulevard and US41 • At Pandanus tree -recommend remove Xanadu Philodendron and replant area with Spider Lilies. CLM provided proposal in the amount of$1,840 to plant 690 Spider Lilies. • Request proposal to replace Bougainvillea shrubs in area of FPL utility pole relocation. CLM to provide proposal for planting at completion of FPL project. St. Andrews Boulevard • Median#3: The Queen's Crape Myrtle trees recently planted do not meet the Florida Grades & Standard.Mr. McGee will review the proposal and determine course of action. • Median#5: Replace one Juniper on the west end; install five Firebush plants. CLM provided a proposal in the amount of$90. • Median#6 at address 259: Monitor Foxtail Palm for Ganoderma fungus. • Median#9: Lift canopy and prune Ilex trees and Queen's Crape Myrtle(after blooming)to improve travel lane visibility. • Median#10: Lift canopy three plus feet on easternmost Holly tree. • Median#16: Replace one dead juniper. CLM provided a quote to replace for$15. • Median#19: Remove Juniper plants and replace with Perennial Peanut. CLM provided a proposal quote in the amount of$520 to install sixty-five Perennial Peanut plants. Forest Hills Boulevard • Median#12: Prune two of the three Holly trees to direct growth out of the travel lanes. Doral Circle • West Right of Way and Rattlesnake Hammock Road 2 ➢ Blueberry Flax Lilies are declined or dead. Plants were installed and maintained by the contractor; consequently the contractor should install replacements. ➢ Trees over hanging the Podocarpus hedge on the east end of Rattlesnake Hammock should be pruned to remove the canopy over the hedge. • Median#23: Install Lantana Montevidensis on north end of median. CLM provided a quote in the amount of$375 to landscape the area. Treasure Point Cul-de-Sac,Thorncrest Lane,Briarcliff Lane and Heather Grove Lane • Recommend stenciling on curbing of median numbers(20, 21, 22 and 24)to be consistent with other medians. During Committee discussion the following was noted: • Vegetation in front of the two monuments at the Pinehurst location requires irrigation. • Investigate option requiring an easement from the Golf Club to install an irrigation service T off the controller. Mr. Schumacher will follow up with the golf course superintendent and report his findings to the Committee at the March meeting. VII. Landscape Maintenance Report—Commercial Land Maintenance A. Summary Comments • Commercial Land Maintenance has provided quotes for most landscape replacement items requested by Mr. McGee. • Mr. Gorden requested a meeting with Mr. McGee to review pruning of trees to improve travel lane visibility. • Fertilizer and mulch applications are complete. • Bougainvillea has been fertilized. • Irrigation is functioning as intended. • The irrigation clock on Valley Stream Drive is self-sufficient. VIII. Project Managers Report-Dan Schumacher,Harry Sells A. Budget Report Mr. Schumacher summarized the"Lely MSTU Fund Budget 152 dated February 16, 2017"for information purposes and provided an overview of the budget noting: • $202,786 of the FY17 property tax revenue budget of$233,800 has been collected. • Carry Forward Funds of$252,959 bring Total Revenue to $487,759. • Reserve Funds of$170,700 and Improvements General funds of$99,400 are reflected in the Carry Forward Generated, Line 10. • Current Operating Expense commitments total $94,687 with 2017 YTD expenditures of $45,519. • Uncommitted Operating Expense funds available are $36,852.87. • Line items in red reflect FY16 invoices billed after the start of the FY17 year and have been closed out. • Reserves funds total$170,700 of the $200,000 target. • Improvements General Funds of$99,400 can be accessed for special projects with a budget amendment approved by the Board of County Commissioners. • Total available balance less committed expenses totals $341,599. 3 Mr. Schumacher distributed a Budget Category definition analysis to the Committee noting: • The budget is a working document and is modified throughout the year. • The appraiser approximates property tax values annually in July; homeowners receive "trim"notices in August. • Tax dollars increase as property values increase. • The FY17 budget reflects an assessed property value increase of 9.34%yielding an FY17 July taxable value of$116,875,814 for Lely. • The New Construction Annex category reflects the value of homes under construction and the dollar amount is deducted from the Gross Taxable Value. • It is the policy of the Board of County Commissioners(BCC)to establish a"revenue neutral"budget, meaning that MSTU millage is adjusted periodically to maintain revenues at a predetermined target level. • The millage rate is evaluated on an annual basis and although it can be adjusted it cannot exceed the maximum rate set by the BCC. • Lely's millage rate is capped at 2.0 mills per a Board of County Commissioners ordinance. • The Rolled Back Rate is the"Revenue Neutral"millage rate. B. Lighting Inspection Report—tested by CLM, no outages detected Mr. Schumacher distributed the Lighting Inspection Report indicating no outages. C. Lumec LED Retrofit—Proof of Concept Mr. Schumacher distributed the Lumec specification standard for a lamp lens retro fit kit with LED bulbs. The Committee discussed the following: • The Committee's goal is to"match"the current fixture for light quality. • Wattages options include 4000K(cool white) and 3000K(warm white). • Cost per lamp is $350—Mr. Schumacher will verify shipping cost. • Delivery time is four to six weeks. Mr. Schumacher will instruct Hart's Electrical to order one LED lamp to have in inventory and schedule installation when an outage occurs. D. Status of Irrigation—Harry Sells Mr. Sells distributed the report titled"Present Configuration and Condition Lely Irrigation"for information purposes. 1. Status The comprehensive report evaluated the Lely irrigation system noting the current system utilizes outdated technology, is unreliable and eventually needs to be replaced. Landscape maintenance employees should be able to program and test the system when necessary. 2. HydroPoint Capabilities Documents compared Irrigation Controller Ratings and recapped the technical qualifications of the three vendors under consideration: • HydroPoint offers a web/cloud based centralized control system with communication via cell phone and the Internet(password required) and is easy to use. 4 • RainBird requires purchase of a separate computer with communication features for the centralized control system,provides excellent technical support and is easy to use. • Motorola's technology is outdated with complex programming, requires purchase of a dedicated computer and the company lacks technical support. Quotes for Replacing Irrigation System Mr. Sells provided Irrigation Controller Replacement Quotes for three Controllers with Centralized Control: 1. HydroPoint: Total cost- $12,489.00. 2. RainBird: Total cost- $13,945.76. 3. Motorola: Total cost- $18,499.49. Mr. Sells concluded the presentation noting the County has elected to upgrade their system with Motorola. Lely's options are to upgrade with Motorola or replace with a new system such as HydroPoint. D. Doral Circle Paver Crosswalk Mr. McGee recommends installation of a 12 inch wide white pedestrian crossing stripe on south side of paver crossing removed by utility construction noting he has photographs of the crosswalk with original striping. Mr. Schumacher conferred with Staff at the Road Maintenance Division and they are evaluating the history and documentation regarding the previous crossing stripe. Mr. McGee will provide Mr. Schumacher with photographs of the crosswalk displaying original striping. E. Quotes The Committee reviewed the proposal from Florida Land Maintenance, dba Commercial Land Maintenance, in the amount of$4,145 for plant material refurbishment based on McGee& Associates February 2017 Landscape Architect's Report. The quote for replacing four Flax Lily beds with Spider Lilies in the amount of$1,275 was extracted from the total dollar quote as the Committee and Mr. McGee deemed it is the contractor's responsibility to maintain and replace the plants. Mr. Schumacher and Mr. Sells will contact CLM to ascertain the reason the Blueberry Flax Lilies died noting the product is no longer under warranty. Mr. Connolly motioned to approve the Florida Land Maintenance,Inc.,proposal,E1105464 modified, dated February 15, 2017 in the amount of$2,870.00. Second by Ms. Jorgensen. Carried unanimously 5—0. IX. Old Business A. Refurbishment of Entry Monuments 1. Tony's superimposed designs Chairman Branco presented a slide presentation of design proposals for the Lely entrance monument for Committee review. 5 During Committee discussion the following was addressed: • Sign design finishes should be homogenous with other Lely Homeowner Association Monuments. • Materials or faux finishes to replicate the appearance of marble should be researched. • The Collier County building department should be consulted for signage code rules and regulations. • Sign companies should create a design based on the Committee's rendering and produce engineered drawings. The Committee expressed "rights to the final design" must be protected. • Incorporate landscaping in the "retention area"to camouflage the bank building. Permission from the owner of the shopping center is required. Mr. Sells noted if the cost of the design phase of the project exceeds $3K a Request for Quote (RFQ) must be solicited from three contractors. Mr. Schumacher will contact Signcraft Signs & Things for a description of how they work with clients on this type of project. County regulations for entrance monuments will be researched. B. Unfinished Business Insurance for Pebble Beach Light Pole. Insurance reimbursement is pending. X. New Business A. Project Proposals for the FY-17 Year The following projects are under consideration and will be addressed in 2017: 1. Traffic Calming—Possible Traffic Ops Presentation. 2. Lighting Pebble Beach Circle,Pebble Beach Cart Crossing,Forest Hills Cart Crossing. Potential for Doral Circle. 3. Irrigation System Replacement. XI. Member Comments None XII. Public Comments None There being no further business to come before the Committee, the meeting was adjourned by the Chair at 4:06 PM. LELY GOLF ESTATES BEAUTIFICATION MSTU ADVISORY COMMITTEE Tony Branco, Chairman The Minutes were approved by the Committee on 2017, as presented , or as amended 6 NEXT MEETING: MARCH 16,2017-2:00 PM COLLIER COUNTY EAST NAPLES LIBRARY 8787 TAMIAMI TRAIL EAST NAPLES,FL 34113 (239)775-5592 7 vZ -rtlt 0n c ",2 CAA y oogv„°'.. - 3'2 Y 0 .7 N •SG N N Tn* N O Ili 0 3 N £c6 1 Z A Z DG N 0 3p0 r 6 £ 4Dy G m �o >_i�4°o N ea N £ V, y0 is��WORN (� GD w0 a �-1;oC� NT 4 7L N V+T O p.9.N a d-7O N W N O�J 7i91N n�� lio- N a(D C.5'�m %mom N 3. �N o 3 N v 0 63 !i.::. jN N��3 CDZQG 011**111111010 a. 7 N -(41":5 C-) m 1:::0� c a N � *0111110 ©ISO vma ? Z �y_ vet N � � µ 03 T011A© T Q N c 6. Y. N .1 OtSIWA0010Ji z "£ y 4va o G g G 3 *WWI ^ 3 w. m 'o.^-S F �1 m y o,.ffc 9 K ato £� • o. clic ao 2 Nc'Do.� ° • r�g1a cavo 0J ° % c�g � - m � vmo . $12173 3 Gam N - Qd . 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I" -g § 2 2 K C 73 / n kr k ] g § ¢ z 2 ; ■ / ` Al m \ ei ~ B \ \§\\\ E ^ !;{«S i § \ $ ,���� \ § ... ` | ;,,., ,... , ! o m !!!!! ! | |;f;; ! | [ ! E § `` E { !!�!; !); ■ ■ �,� i f■;!■ !-` ' • - ; § /^ _• �§\ | - R .. , ){ k |§;| |§§ ■ 5 f.f. § 0,- 11 t($)t ! ; w .� kk1)k $§( �� (1§ ej,,,k1 —g- ,! |f t§Sf �` m 1,1 ■;|| ")l\ -.�.� _(§ § /\jk§ )' k ii;`; 0 o \ .| !{#i 5 § .. v■ ;■;! «, § « 001 ;\ v) ! /§k\' , LELY MSTU FUND 152 March 16,2017 Vendor Item PO# Budget Commitments Expenditures Total 1 CUR AD VALOREM TAX $ (233,800.00) $ - $ (206,527.98) $ (27,272.02) 2 DEL AD VALOREM $ - $ - $ - $ 3 OVERNIGHT INTEREST $ - $ - $ (177.45) $ 177.45 4 INVESTMENT INTEREST $ (1,000.00) $ - $ (800.20) $ (199.80) 5 INS CO REFUNDS $ - $ - $ - $ - 6 INTEREST TAX COLLECTOR S - $ - $ (11.22) $ 11.22 7 REVENUE STRUCTURE $ (234,800.00) $ - $ (207,516.85) $ (27,283.15) 8 TRANSFERS FROM PROP APP $ - $ - $ - $ _ 9 TRANSFERS FROM TAX COLL $ - $ - $ - $ - 10 CARRY FORWARD $ (2,358.85) 11 CARRY FORWARD GEN $ (262,400.00) $ - $ - $ (262,400.00) 12 NEG 5%EST REV $ 11,800.00 $ - $ - S 11,800.00 13 TRANSFERS&CONTRIB $ (252,958.85) $ - $ - $ (252,958.85) 14 TOTAL REVENUE $ (487,758.85) $ - $ (207,516.85) $ (280,242.00) McGee&Associates Landscape Architect 4500163037 $ 592.15 $ 1,766.70 McGee&Associates Landscape Architect 4500174904 $ 9,289.00 $ 1,666.00 15 ENG.FEES&OTHERS $ 17,358.85 $ 9,881.15 $ 3,432.70 $ 4,045.00 16 INDIRECT COST REIMBURS Collier County Indirect Cost Direct Pay $ 2,300.00 $ 1,150.00 $ 1,150.00 $ - 17 LANDSCAPE INCIDENTALS Florida Land Maintenance Landscape Incidentals 4500172048 $ 10,000.00 $ 2,564.18 $ 10,535.82 $ (3,100.00) 18 OTHER CONTRACTUAL Florida Land Maintenance Grounds Maintenance 4500172048 $ 85,200.00 $ 45,145.00 $ 24,855.00 $ 15,200.00 19 ELECTRICITY FPL Electricity 4700003037 $ 5,000.00 $ 2,610.02 $ 1,979.98 $ 410.00 20 WATER AND SEWER Collier County Utilities Water Usage 4700003051 $ 15,000.00 $ 9,218.04 $ 4,781.96 $ 1,000.00 21 RENT EQUIPMENT J.M.Todd Shared Copier Lease 4500171793 $ 300.00 $ - $ 133.06 $ 166.94 22 INSURANCE GENERAL Collier County Insurance General Direct Pay $ 300.00 $ 150.00 $ 150.00 $ 23 SPRINKLER SYSTEM MAINT FIS Pumps&related items 4500172049 $ 5,000.00 $ 1,212.53 $ 987.47 $ 2,800.00 24 MULCH Forestry Resources Mulch 4500172050 $ 12,000.00 $ 2,759.40 $ 4,240.60 $ 5,000.00 25 LIGHTING MAINTENANCE Hartz Electric Electrical Services 4500173654 $ 10,000.00 $ 3,425.52 $ 1,574.48 $ 5,000.00 26 LICENSE&PERMITS Road&Bridge Access to R&B ICC Pro IGC $ - $ - $ 1,173.74 $ (1,173.74) Juristaff Transcriptionist 4500172051 $ 1,817.30 $ 1,182.70 Whited Holiday Holiday Decorations 4500173149 $ - $ 2,435.00 Simmonds Install 13 lamps&10 Ballast 4500167838 $ (1,395.95) 27 OTHER MISCELLANEOUS $ 11,000.00 $ 1,817.30 $ 2,221.75 $ 6,960.95 28 OFFICE SUPPLIES Staples Advantage Office Supplies 4500171792 $ 300.00 $ 172.38 $ 27.62 $ 100.00 29 COPYING CHARGES J.M.Todd Copier CPC 4500171800 $ 300.00 $ 190.60 $ 109.40 $ - 30 FERT HERB CHEM Florikan Fertlizer 4500174508 $ 3,000.00 $ 1,390.75 $ 1,109.25 $ 500.00 Home Depot Gang junction box Visa $ 19.72 The Fag Store Display flag pole Visa $ 36.56 31 OTHER OPERATING $ - $ - $ 56.28 $ (56.28) 32 OPERATING EXPENSE $ 177,058.85 $ 81,686.87 $ 58,519.11 $ 36,852.87 33 IMPROVEMENTS GENERAL $ 99,400.00 $ - $ - $ 99,400.00 34 CAPITAL OUTLAY $ 99,400.00 $ - $ - $ 99,400.00 35 REIMBURSEMENT FOR STAFF SUPPORT $ 32,600.00 $ - $ - $ 32,600.00 36 Budget Trans from Appraiser $ 2,000.00 $ - $ 898.04 $ 1,101.96 37 Budget Trans from Tax Collector $ 6,000.00 $ - $ 5,130.56 $ 869.44 38 TRANSFERS $ 40,600.00 $ - $ 6,028.60 $ 34,571.40 39 CATASTROPHE/HURRICANE RESERVE $ 70,700.00 $ - $ - $ 70,700.00 40 Reserves for Insurance $ 100,000.00 $ - $ - $ 100,000.00 41 RESERVES $ 170,700.00 $ - $ - $ 170,700.00 42 TOTAL BUDGET $ 487,758.85 $ 81,686.87 $ 64,547.71 $ 341,524.27 Total Available Balance $ 341,524.27 119,917,030 FY 10 Final Taxable Value Plus Commited And Not Spent $ 81,686.87 104,325,032 FY 11 Final Taxable Value 95,871,609 FY 12 Final Taxable Value 92,697,303 FY 13 Final Taxable Value I Estimated Cash $ 423,211.14 95,718,423 FY 14 Final Taxable Value Estimated Cash Less 99,596,489 FY 15 Final Taxable Value Uncollected Ad Valorem Taxes $ 395,939.12 106,888,467 FY 16 Final Taxable Value 116,875,814 FY 17 July Taxable Value 9.34%Adj.16 to 17 FY 17 FY 16 Millage 2.0000 2.0000 2 mill cap Extension 233,752 213,777 Property Tax Limitation Impact FY 17 Gross Taxable Value 116,875,814 Minus:New Const.Annex. 1,088,138 Plus:Amendment#1 TV Component 0 Adj.Taxable Value 115,787,676 Prior year FY16 Levy(Proceeds) 213,777 Rolled Back Rate(less Amend One) 1.8463 91%of Rolled Back Rate 1.6801 LELY MSTU LIGHTING INSPECTIONS ALL WORKING ALL WORKING NO PROBLEMS except for ST.ANDREWS ENTRANCE OFF US41 THIS MONTH 1 at Doral LIGHT DESCRIPTION FEB 6-Mar Flagpole Light-1 Flagpole Light-1 Flagpole Light-1 Sign Light-North US41 Sign Light-South US41 Single Luminare-1 Single Luminare-2 Single Luminare-3 Single Luminare-4 Single Luminare-5 Single Luminare-6 Single Luminare-7 Single Luminare-8 Single Luminare-9 Single Luminare-10 Single Luminare-11 PEBBLE BEACH LIGHTING Double Luminare-1 Double Luminare-2 Double Luminare-3 Double Luminare-4 Double Luminare-5 Double Luminare-6 Double Luminare-7 Double Luminare-8 Double Luminare-9 Double Luminare-10 Double Luminare-11 Double Luminare-12 Double Luminare-13 Double Luminare-14 Double Luminare-15 Double Luminare-16 Double Luminare-17 Double Luminare-18 Double Luminare-19 Double Luminare-20 Double Luminare-21 Single Luminare-22 Single Luminare-23 SOLAR LIGHT @AUGUSTA Solar Light-@Augusta DORAL CIRCLE LIGHTING Double Luminare-D-1 Double Luminare-D-2 Sign Light-DS-1 Sign Light-DS-2 Single Luminare-B1 NW BRIDGE Single Luminare-B2 LIGHT IS Single Luminare-B3 OUT Single Luminare-B4 NOT SURE OF ID#??