Agenda 03/14/2017 Item #16F203/14/2017
EXECUTIVE SUMMARY
Recommendation to approve Amendment # 1 to Contract #13-6109 for Website Development and
Maintenance with Miles Media and make a finding that these expenditures promote tourism.
_____________________________________________________________________________________
OBJECTIVE: Approve per month increases in costs for Website Hosting, Maintenance and Analytics.
CONSIDERATIONS: RFP # 13-6109 was competitively solicited and a contract was approved by the
BCC on February 25, 2014 for Tourism Website Hosting and Maintenance of the Tourism website
(www.paradisecoast.com). After the initial two year term, and on the first one year renewal option of the
contract, Miles Media requested an increase in the monthly cost of website hosting, maintena nce and
analytics reporting. The total increase for the three tasks is $975 per month or $11,700 per year. County
staff is agreeable to these increases in light of the increasing amount of maintenance required to keep our
aging tourism website current with the constantly changing technology in website design and user
demands. Staff is requesting this amendment be effective February 28, 2017 on the second one year
renewal for these important services to the tourism division.
FISCAL IMPACT: The additional $975 per month or $11,700 per year is available in the BCC
approved Tourism Division FY 17 budget in Fund 184, Contractual Services.
GROWTH MANAGEMENT IMPACT: There is no impact to the Growth Management Plan with this
Executive Summary.
ADVISORY BOARD RECOMMENDATION: The Tourist Development Council recommended
approval of this item 9-0 at the February 27, 2017 meeting.
LEGAL CONSIDERATIONS: This item is approved as to form and legality and requires majority vote
for approval. - CMG
RECOMMENDATION: To approve Amendment # 1 to Contract #13-6109 for Website Development
and Maintenance with Miles Media and make a finding that these expenditures promote tourism.
Prepared by: Jack Wert, Tourism Division Director
ATTACHMENT(S)
1. Exhibit A-1 to Contract 13-6109 (PDF)
2. 13-6109MilesMedia_Contract_20170222141709.967_X (PDF)
16.F.2
Packet Pg. 1005
03/14/2017
COLLIER COUNTY
Board of County Commissioners
Item Number: 16.F.2
Doc ID: 2820
Item Summary: Recommendation to approve Amendment # 1 to Contract #13-6109 for Website
Development and Maintenance with Miles Media and make a finding that these expenditures promote
tourism.
Meeting Date: 03/14/2017
Prepared by:
Title: Tourist Development Tax Coordinator – Tourism
Name: Kelly Green
02/28/2017 3:24 PM
Submitted by:
Title: Division Director - Tourism – Tourism
Name: Jack Wert
02/28/2017 3:24 PM
Approved By:
Review:
Tourism Jack Wert Additional Reviewer Completed 02/28/2017 4:31 PM
Procurement Services Lissett DeLaRosa Level 1 Purchasing Gatekeeper Completed 03/01/2017 10:27 AM
Procurement Services Ted Coyman Additional Reviewer Completed 03/02/2017 11:24 AM
Procurement Services Sandra Herrera Additional Reviewer Completed 03/02/2017 1:40 PM
Procurement Services Adam Northrup Additional Reviewer Completed 03/02/2017 2:51 PM
County Attorney's Office Colleen Greene Level 2 Attorney Review Completed 03/03/2017 10:49 AM
Office of Management and Budget Valerie Fleming Level 3 OMB Gatekeeper Review Completed 03/03/2017 3:51 PM
Budget and Management Office Ed Finn Additional Reviewer Completed 03/03/2017 5:54 PM
County Attorney's Office Jeffrey A. Klatzkow Level 3 County Attorney's Office Review Completed 03/06/2017 8:09 AM
County Manager's Office Nick Casalanguida Level 4 County Manager Review Completed 03/07/2017 12:44 PM
Board of County Commissioners MaryJo Brock Meeting Pending 03/14/2017 9:00 AM
16.F.2
Packet Pg. 1006
16.F.2.a
Packet Pg. 1007 Attachment: Exhibit A-1 to Contract 13-6109 (2820 : Miles Media Contract Amendment #1)
16.F.2.a
Packet Pg. 1008 Attachment: Exhibit A-1 to Contract 13-6109 (2820 : Miles Media Contract Amendment #1)
16.F.2.b
Packet Pg. 1009 Attachment: 13-6109MilesMedia_Contract_20170222141709.967_X (2820 : Miles Media Contract Amendment #1)
16.F.2.b
Packet Pg. 1010 Attachment: 13-6109MilesMedia_Contract_20170222141709.967_X (2820 : Miles Media Contract Amendment #1)
16.F.2.b
Packet Pg. 1011 Attachment: 13-6109MilesMedia_Contract_20170222141709.967_X (2820 : Miles Media Contract Amendment #1)
16.F.2.b
Packet Pg. 1012 Attachment: 13-6109MilesMedia_Contract_20170222141709.967_X (2820 : Miles Media Contract Amendment #1)
16.F.2.b
Packet Pg. 1013 Attachment: 13-6109MilesMedia_Contract_20170222141709.967_X (2820 : Miles Media Contract Amendment #1)
16.F.2.b
Packet Pg. 1014 Attachment: 13-6109MilesMedia_Contract_20170222141709.967_X (2820 : Miles Media Contract Amendment #1)
16.F.2.b
Packet Pg. 1015 Attachment: 13-6109MilesMedia_Contract_20170222141709.967_X (2820 : Miles Media Contract Amendment #1)
16.F.2.b
Packet Pg. 1016 Attachment: 13-6109MilesMedia_Contract_20170222141709.967_X (2820 : Miles Media Contract Amendment #1)
16.F.2.b
Packet Pg. 1017 Attachment: 13-6109MilesMedia_Contract_20170222141709.967_X (2820 : Miles Media Contract Amendment #1)
16.F.2.b
Packet Pg. 1018 Attachment: 13-6109MilesMedia_Contract_20170222141709.967_X (2820 : Miles Media Contract Amendment #1)