Backup Documents 02/14/2017 Item #16F3 ORIGINAL DOCUMENTS CHECKLIST & ROUTING SLIP '.A.
TO ACCOMPANY ALL ORIGINAL DOCUMENTS SENT TO
THE BOARD OF COUNTY COMMISSIONERS OFFICE FOR SIGNATURE
Print on pink paper.Attach to original document.Original documents should be hand delivered to the Board Office.The completed routing slip and original
documents are to be forwarded to the Board Office only after the Board has taken action on the item.)
ROUTING SLIP
Complete routing lines#1 through#4 as appropriate for additional signatures,dates,and/or information needed.If the document is already complete with the
exception of the Chairman's signature,draw a line through routing lines#1 through#4,complete the checklist.
Route to Addressee(s) Office Initials Date
(List in routing order)
1. Colleen Greene County Attorney's Office
2. BCC Chairman Board of County Commissioners A b
\r-k f 3`-V\-\
3. Minutes and Records Clerk of Courts Office 316 44 11210(6-,
PRIMARY CONTACT INFORMATION
(The primary contact is the holder of the original document pending BCC approval.Normally the primary contact is the person who created/prepared the executive
summary.Primary contact information is needed in the event one of the addressees above need to contact staff for additional or missing information.All original
documents needing the BCC Chairman's signature are to be delivered to the BCC office only after the BCC has acted to approve the item.
Name of Primary Staff Kelly Green Phone Number 252-2384
Contact
Agenda Date Item was 2/14/17 ✓ Agenda Item Number 16F3
Approved by the BCC
Type of Document Change Order Number of Original 2
Attached Documents Attached
INSTRUCTIONS & CHECKLIST
Initial the Yes column or mark"N/A"in the Not Applicable column,whichever is Yes N/A(Not
appropriate. (Initial) Applicable)
1. Original document has been signed/initialed for legal sufficiency. (All documents to be KG
signed by the Chairman,with the exception of most letters,must be reviewed and signed
by the Office of the County Attorney.This includes signature pages from ordinances,
resolutions,etc. signed by the County Attorney's Office and signature pages from
contracts,agreements,etc.that have been fully executed by all parties except the BCC
Chairman and Clerk to the Board and possibly State Officials.)
2. All handwritten strike-through and revisions have been initialed by the County Attorney's KG
Office and all other parties except the BCC Chairman and the Clerk to the Board
3. The Chairman's signature line date has been entered as the date of BCC approval of the n/a
document or the fmal negotiated contract date whichever is applicable.
4. "Sign here"tabs are placed on the appropriate pages indicating where the Chairman's KG
signature and initials are required.
5. In most cases(some contracts are an exception),the original document and this routing slip KG
should be provided to the BCC office within 24 hours of BCC approval. Some documents
are time sensitive and require forwarding to Tallahassee within a certain time frame or the
BCC's actions are nullified.Be aware of your deadlines!
6. The document was approved by the BCC on 2/14/17 (enter date)and all
changes made during the meeting have been incorporated in the attached docume
The County Attorney's Office has reviewed the changes,if applicable.
I:Forms/County Forms/BCC Forms/Original Documents Routing Slip WWS Original 9.03.04,Revised 1.26.05,Revised 2.24.05
16F3 3
MEMORANDUM
Date: March 7, 2017
To: Kelly Green, Tourist Tax Coordinator
Tourism Department
From: Teresa Cannon, Deputy Clerk
Minutes and Records Department
Re: Change Order to Contract #15-6419 "Sports Facilities
Assessment"
Attached for your records, one (1) original document as referenced above (Item
#16F3) adopted by the Board of County Commissioners Tuesday, February 14,
2017.
The second original is being kept by the Minutes and Records Department as
part of the Board's Official Records.
If you have any questions, you may contact me at 252-8411.
Thank you.
Attachment
Procurement Services
per County Change Order Form
❑Contract Modification ❑Work Order Modification ❑Amendment
Contract#: 15-6419 Change#: 1 Purchase Order#: 4600004041 Project#: NA
Contractor/Firm Name: Hunden Strategic Partners Inc Contract/Project: Sports Facilities Assessment
Jack Wert Tourism
Project Manager Name: Division Name:
Original Contract/Work Order Amount $ 70,000.00 10/27/15;16F3 Original BCC Approval Date; Agenda Item#
Current BCC Approved Amount $ 70,000.00' 10127115;16F3 .Last BCC Approval Date; Agenda Item#
Current Contract/Work Order Amount $ 70,000.00 4/26/2017 SAP Contract Expiration Date(Master)
Dollar Amount of this Change _ $ 16,800.00 24.00% Total Change from Original Amount
Revised Contract/Work Order Total $ 86,800.001 24.00% Change from Current BCC Approved Amount
Cumulative Changes . $ 16,800.00 24.00% Change from Current Amount
Completion Data,Description of the Tasks)Change,and Rationale for the Change
Notice to Proceed! NA Original NA Last Approved NA Revised Date NA
Date 1 Completion Date . Date (Includes this change)
#of Days Added NA Select Tasks ®Add new task(s) 0 Delete task(s) ❑Change task(s) ❑Other(see
below)
Provide a response to the following:1.)detailed and specific explanationfrationale of the requested change(s)to the task(s)and!
or the additional days added (If requested); 2.)why this change was not Included in the original contract; and,3.) describe the
Impact If this change Is not processed. Attach additional information from the Design Professional and/or Contractor if needed.
1.The added scope in tasks 14-20 will assess the viability of the three potential sites,suggested by Hunden Strategic Partners as
possible sites for an amateur sports complex
2 This change was not include in the contract because it was additional action that was requested by the Board of County
Commissioners on October 27,2015 while discussing item 16F3.
3.If this change is not processed,the county will not have complete information when it comes to the three proposed sites for the
amateur sports complex,and could possibly make an uninformed descision as to where this complex Is constructed.
Prepared by: -�.I Ck �✓ �r �
� - ,�.--
--+ e {�...f J p''uRisn1 �/F'- Date: 2.4/20/7
(Project Manager Name and Division)
Acceptance of this Change Order shall constitute a modification to contract I work order identified above and will be subject to aN the same
terms and conditions as contained in the contract 1 work order indicated above,as fully as If the same were stated in this acceptance. The
adjustment,if any,to the Contract shall constitute a fui and final settlement of any and all claims of the Contractor!Vendor/Consultant/
Design Professional arising out of or related to the change set forth herein,including claims for impact and delay costs.
Accepted by: NA Date:
(Contractor/Vendor/Consultant I Design Professional and Name of Firm,if project applicable)
Approved by: NA Dale:
(Design Professional and Name of Firm,if project applicable)
2/1/2017
Approved by: cn=adamnorthrup@collier Dale
(Procurement Professional) gov.net ID
, d(:)).[4,
'00'05-16:00:55 2017.02.01
Revised:10/28/2014 Page 1 PROCUREMENT use ONLY
Admin I 5CCaot 1 MCC ES
1 6 F 3
IN WITNESS WHEREOF, HUNDEN STRATEGIC PARTNERS, INC., and the County,
have each, respectively, by an authorized person or agent, hereunder set their hands and seals on
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the date and year first above written.
BOARD OF COUNTYCOMMISSIONERS
ATTEST: -_ COLLIE' , r QTY, FLORIDA
-Dwight E.Brick,Clerk of Courts
By:
Penny Tayloairman 41/
Dated: 3 f f
(Sketk as to Chairman's
signature only., Hunden Strategic Partners, Inc.
By: riAL\------
F''''Witness Signature
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TType arint � -s nameT TType/print signature and titleT
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Second Witness
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Approved as to Form .nd Legality:
446
\I OP VIe /
1 ssistant County Atto-ney
Item# I 713 f
Agenda
Date 07/1414
Date
Recd 3
c90_,(A.K.J,L4zun
Deputy Clerk
Revised: 10/28/2014 Page 2 PROCUREMENT USE ONLY CG
Admin C8CC Es
16F3
1 1I1
strategic
partners
SCOPE OF SERVICES
Collier County(City or Client)has extended the Sports Facilities Assessment Contract with Hunden Strategic Partners
to allow them to provide various advisory services related to the development of a potential sports complex. The
advisory services will include, but are not limited to,the following development related tasks:
Task 14-Site Consultant Report Review
During this task, HSP will include an assessment of three (3) potential sites and review the relevant site consultant's
reports. HSP will provide a professional opinion on the viability of each site and identify any potential issues.
Task 15—Site Plan Assessment
HSP will review the three(3)proposed site plans for the recommended sports complex,including conceptual amenities
and components, and provide an assessment of each.
Task 16—Parking Plan Assessment&Recommendations
HSP will review the proposed parking plan, provide an assessment of whether it is adequate for multiple event
weekends,and make appropriate recommendations.
Task 17—High Level Indoor Facility Component Assessment
HSP will provide a high-level explanation of the feasibility of an indoor component and make appropriate
recommendations.General commentary on the viability of an indoor component,construction types,size and costs will
be provided. If a more detailed analysis is desired,the Client can engage HSP for the optional additional task detailed
below.
Task 18—Indoor Facility Feasibility(Optional)
HSP will perform a deeper analysis of the possible indoor facility types (fieldhouse, multipurpose, dome, etc.) and
present them to the Client in a matrix for comparison and make appropriate recommendations. HSP will provide an
updated addendum to the HSP initial report to assess the feasibility of any recommended indoor facility. This will
include recommendations on types of events,tournaments,and other programming.HSP will submit an additional cost
estimate for this task should the Client decide to move forward with this deeper analysis.
Task 19—Management Structure Recommendations
HSP will provide a high level recommendation on the optimal management structure for the proposed sports complex.
For more detailed organizational plans, HSP recommends re-engaging Mike Millay of Clancy's Sports.
Task 20—General Advisory Services; Calls & Meetings
HSP will provide general advisory services, including but not limited to the following:
www.hundenpartners.com
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strategic
partners
• One(1)conference call with the Client at kickoff to confirm the goals of the study. .
• Four(4)Conference Calls with the Client at milestones during the work to provide feedback and progress.
• One trip to Collier County in February 2017 to assist with the presentation of staff recommendations to
the BCC.
DELIVERABLES
HSP understands that the Client will need the advisory services completed and a presentation of the findings delivered
to the County Commission on Tuesday, February 28th, 2017. The final deliverable will be a PowerPoint presentation.
TIMING & FEES
HSP proposes to complete the tasks above included in the contract extension for a lump sum of $16,800, which
includes all travel and expenses. HSP will bill the full amount at completion of the process on February 28th,2017. For
additional work on any component after the presentation on February 28th, 2017,additional fees will be negotiated.
www.hundenpartners.com