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Backup Documents 11/15/2016 Item #16E 1 (CDW) ORIGINAL DOCUMENTS CHECKLIST & ROUTING SLIP 1 b �. TO ACCOMPAl Y ALL ORIGINAL DOCUMENTS S '. ,- V D THE BOARD OF COUNTY COMMISSIONERS OFFICE FO Print on pink paper. Attach to original document. The completed routing slip and original documents are to be forwarded to the County Attorney Office at the time the item is placed on the agenda. All completed routing slips and original documents must be received in the CFtER IttingWfice no later than Monday preceding the Board meeting. **NEW** ROUTING SLIP Complete routing lines#1 through#2 as appropriate for additional signatures.dates,and/or information needed. If the document iliehriNipitlagFilViltth the exception of the Chairman's signature,draw a line through routing lines#1 through#2,complete the checklist,and forward to the County Attorney Office. Routed by Procurement Services to the Following Addressee(s) (In routing order) Office Initials Date 1. Risk Risk Managementjam 1 _T7 2. County Attorney Office County Attorney Office ag • I� 3. BCC Office Board of County Commissioners V14-i Z\2-S.V1 4. Minutes and Records Clerk of Court's OfficeL([.�(/�n/�ri 3:1-EfikK 5. Return to Procurement Services Division Procurement Services Contact: Viviana Giarimoustas PRIMARY CONTACT INFORMATION Normally the primary contact is the person who created/prepared the Executive Summary. Primary contact information is needed in the event one of the addressees above,may need to contact staff for additional or missing information. Name of Primary Viviana Giarimoustas for Adam Nothrup Phone Number 239-252-8375 Procurement Staff Contact and Date / Agenda Date Item was 11/15/16 Agenda Item Number 16E1 Approved by the BCC Type of Document Contract Number of Original 2 Attached Documents Attached PO number or account N/A Solicitation/Contract 16-6678/CDW number if document is Number/Company to be recorded Name INSTRUCTIONS & CHECKLIST Initial the Yes column or mark"N/A"in the Not Applicable column,whichever is Yes N/A(Not appropriate. (Initial) Applicable) 1. Does the document require the chairman's original signature? ,j 1 1,k 2. Does the document need to be sent to another agency for additional signatures? If yes, N/A provide the Contact Information(Name;Agency;Address;Phone)on an attached sheet. 3. Original document has been signed/initialed for legal sufficiency. (All documents to be VG signed by the Chairman,with the exception of most letters,must be reviewed and signed by the Office of the County Attorney. 4. All handwritten strike-through and revisions have been initialed by the County Attorney's N/A Office and all other parties except the BCC Chairman and the Clerk to the Board 5. The Chairman's signature line date has been entered as the date of BCC approval of the N/A document or the final negotiated contract date whichever is applicable. 6. "Sign here"tabs are placed on the appropriate pages indicating where the Chairman's VG signature and initials are required. 7. In most cases(some contracts are an exception),the original document and this routing slip V should be provided to the County Attorney Office at the time the item is input into SIRE. Some documents are time sensitive and require forwarding to Tallahassee within a certain time frame or the BCC's actions are nullified. Be aware of your deadlines! 8. The document was approved by the BCC on the date above and all changes made VG during the meeting have been incorporated in the attached document. The County ,, -+ Attorney's Office has reviewed the changes,if applicable. 9. Initials of attorney verifying that the attached document is the version approved by the BCC,all changes directed by the BCC have been made,and the document is ready for the Aqtriu,51£ Chairman's signature. I:Forms/County Forms/BCC Forms/Original Documents Routing Slip WWS Original 9.03.04,Revised 1.26.05,Revised 2.24.05;Revised 11/30/12 16E 1 MEMORANDUM Date: March 2, 2017 To: Viviana Giarimoustas for Evelyn Colon Procurement Services From: Martha Vergara, Deputy Clerk Minutes & Records Department Re: Contract #16-6678 "Computers for Collier County" Contractor: CDW Attached is an original of the document referenced above, (Item #16E1) approved by the Board of County Commissioners on Tuesday, November 15, 2016. The original has been held by the Minutes and Records Department as part of the Board's Official Record. If you have any questions, please contact me at 252-7240. Thank you. Attachment 16E I AGREEMENT 16-6678 for Computers for Collier County THIS AGREEMENT, made and entered into on this (54` day of NO'(' mit)2,r 2016 by and between CDW Government LLC, authorized to do business in the State of Florida, whose business address is 230 N. Milwaukee Ave., Vernon Hills, IL 60061, (the "Contractor") and Collier County, a political subdivision of the State of Florida, (the "County"): WITNESSETH: 1. AGREEMENT TERM. The Agreement shall be for a one (1) year period, commencing on Date of Board award and terminating one (1) year from that date or until all outstanding Purchase Orders issued prior to the expiration of the Agreement period have been completed or terminated. The County Manager, or his designee, may, at his discretion, extend the Agreement under all of the terms and conditions contained in this Agreement for up to one hundred and eighty (180) days. The County Manager, or his designee, shall give the Contractor written notice of the County's intention to extend the Agreement term prior to the end of the Agreement term then in effect. 2. COMMENCEMENT OF SERVICES. The Contractor shall deliver the products quoted/purchased within fifteen days after receiving a County Purchase order. 3. STATEMENT OF WORK. The Contractor shall provide products for the Purchase of Computers in accordance with the terms and conditions of Invitation to Bid (ITB) #16- 6678, Exhibit A — Scope of Work, and the Contractor's proposal referred to herein and made an integral part of this Agreement. This Agreement contains the entire understanding between the parties and any modifications to this Agreement shall be mutually agreed upon in writing by the Parties, in compliance with the County's Procurement Ordinance, as amended, and Procurement Procedures in effect at the time such services are authorized. 4. THE AGREEMENT SUM. The County shall pay the Contractor for the performance of this Agreement the aggregate of the units actually ordered and furnished at the unit price in Exhibit B, together with the cost of any other charges/fees submitted in the proposal the price methodology as defined in Section 4.1. Payment will be made upon receipt of a proper invoice and upon approval by the project manager or his designee, and in compliance with Chapter 218, Fla. Stats., otherwise known as the "Local Government Prompt Payment Act." Page 1 of 12 #16-6678"Computers for Collier County" CDW Government LLC C 16E 4.1 Price Methodology: Unit Price: The County agrees to pay a firm total fixed price (inclusive of all costs, including labor, materials, equipment, overhead, etc.) for a repetitive product or service delivered (i.e. installation price per ton, delivery price per package or carton, etc.). The invoice must identify the unit price and the number of units received (no contractor inventory or cost verification. 4.2 Any County agency may purchase products and services under this Agreement, provided sufficient funds are included in their budget(s). 4.3 Payments will be made for services furnished, delivered, and accepted, upon receipt and approval of invoices submitted on the date of services or within six (6) months after completion of the Agreement. Any untimely submission of invoices beyond the specified deadline period is subject to non-payment under the legal doctrine of "laches" as untimely submitted. Time shall be deemed of the essence with respect to the timely submission of invoices under this Agreement. 5. SALES TAX. Contractor shall pay all sales, consumer, use and other similar taxes associated with the Work or portions thereof, which are applicable during the performance of the Work. Collier County, Florida as a political subdivision of the State of Florida, is exempt from the payment of Florida sales tax to its vendors under Chapter 212, Florida Statutes, Certificate of Exemption # 85-8015966531C-2. 6. NOTICES. All notices from the County to the Contractor shall be deemed duly served if mailed or faxed to the Contractor at the following Address: CDW Government LLC 230 N. Milwaukee Ave. Vernon Hills, IL 60061 Attn: Miguel Rojas Phone: 866-339-5848 Facsimile: 312-705-9143 All Notices from the Contractor to the County shall be deemed duly served if mailed or faxed to the County to: Collier County Government Center Procurement Services Division 3327 Tamiami Trail, East Naples, Florida 34112 Attention: Director, Procurement Services Division Telephone: 239-252-8407 Facsimile: 239-252-6480 Page 2 of 12 #16-6678"Computers for Collier County" CDW Government LLC 16E 1 The Contractor and the County may change the above mailing address at any time upon giving the other party written notification. All notices under this Agreement must be in writing. 7. NO PARTNERSHIP. Nothing herein contained shall create or be construed as creating a partnership between the County and the Contractor or to constitute the Contractor as an agent of the County. 8. PERMITS: LICENSES: TAXES. In compliance with Section 218.80, F.S., all permits necessary for the prosecution of the Work shall be obtained by the Contractor. The County will not be obligated to pay for any permits obtained by Subcontractors/Subconsultants. Payment for all such permits issued by the County shall be processed internally by the County. All non-County permits necessary for the prosecution of the Work shall be procured and paid for by the Contractor. The Contractor shall also be solely responsible for payment of any and all taxes levied on the Contractor. In addition, the Contractor shall comply with all rules, regulations and laws of Collier County, the State of Florida, or the U. S. Government now in force or hereafter adopted. The Contractor agrees to comply with all laws governing the responsibility of an employer with respect to persons employed by the Contractor. 9. NO IMPROPER USE. The Contractor will not use, nor suffer or permit any person to use in any manner whatsoever, County facilities for any improper, immoral or offensive purpose, or for any purpose in violation of any federal, state, county or municipal ordinance, rule, order or regulation, or of any governmental rule or regulation now in effect or hereafter enacted or adopted. In the event of such violation by the Contractor or if the County or its authorized representative shall deem any conduct on the part of the Contractor to be objectionable or improper, the County shall have the right to suspend the Agreement of the Contractor. Should the Contractor fail to correct any such violation, conduct, or practice to the satisfaction of the County within twenty-four (24) hours after receiving notice of such violation, conduct, or practice, such suspension to continue until the violation is cured. The Contractor further agrees not to commence operation during the suspension period until the violation has been corrected to the satisfaction of the County. 10. TERMINATION. Should the Contractor be found to have failed to perform his services in a manner satisfactory to the County as per this Agreement, the County may terminate said Agreement for cause; further the County may terminate this Agreement for convenience with a thirty (30) day written notice. The County shall be sole judge of non- performance. 11. NO DISCRIMINATION. The Contractor agrees that there shall be no discrimination as to race, sex, color, creed or national origin. Page 3 of 12 #16-6678"Computers for Collier County" CDW Government LLC C 16E I 12. INSURANCE. The Contractor shall provide insurance as follows: A. Commercial General Liability: Coverage shall have minimum limits of $1,000,000 Per Occurrence, $2,000,000 aggregate for Bodily Injury Liability and Property Damage Liability. This shall include Premises and Operations; Independent Contractors; Products and Completed Operations and Contractual Liability. B. Workers' Compensation: Insurance covering all employees meeting Statutory Limits in compliance with the applicable state and federal laws. The coverage must include Employers' Liability with a minimum limit of $500,000 for each accident. Special Requirements: Collier County Government shall be listed as the Certificate Holder and included as an Additional Insured on the Comprehensive General Liability Policy. Current, valid insurance policies meeting the requirement herein identified shall be maintained by Vendor during the duration of this Agreement. The Contractor shall provide County with certificates of insurance meeting the required insurance provisions. Renewal certificates shall be sent to the County ten (10) days prior to any expiration date. Coverage afforded under the policies will not be canceled or allowed to expire until the greater of: ten (10) days prior written notice, or in accordance with policy provisions. Contractor shall also notify County, in a like manner, within twenty-four (24) hours after receipt, of any notices of expiration, cancellation, non-renewal or material change in coverage or limits received by Consultant from its insurer, and nothing contained herein shall relieve Contractor of this requirement to provide notice. Contractor shall ensure that all subcontractors comply with the same insurance requirements that he is required to meet. 13. INDEMNIFICATION. To the maximum extent permitted by Florida law, the Contractor shall indemnify and hold harmless Collier County, its officers and employees from any and all liabilities, damages, losses and costs, including, but not limited to, reasonable attorneys' fees and paralegals' fees, whether resulting from any claimed breach of this Agreement by Contractor, any statutory or regulatory violations, or from personal injury, property damage, direct or consequential damages, or economic loss, to the extent caused by the negligence, recklessness, or intentionally wrongful conduct of the Contractor or anyone employed or utilized by the Contractor in the performance of this Agreement. This indemnification obligation shall not be construed to negate, abridge or reduce any other rights or remedies which otherwise may be available to an indemnified party or person described in this paragraph. This section does not pertain to any incident arising from the sole negligence of Collier County. Page 4 of 12 #16-6678"Computers for Collier County" CDW Government LLC 16E 13.1 The duty to defend under this Article 13 is independent and separate from the duty to indemnify, and the duty to defend exists regardless of any ultimate liability of the Contractor, County and any indemnified party. The duty to defend arises immediately upon presentation of a claim by any party and written notice of such claim being provided to Contractor. Contractor obligation to indemnify and defend under this Article 13 will survive the expiration or earlier termination of this Agreement until it is determined by final judgment that an action against the County or an indemnified party for the matter indemnified hereunder is fully and finally barred by the applicable statute of limitations. 14. AGREEMENT ADMINISTRATION. This Agreement shall be administered on behalf of the County by the Information Technology Division. 15. CONFLICT OF INTEREST. Contractor represents that it presently has no interest and shall acquire no interest, either direct or indirect, which would conflict in any manner with the performance of services required hereunder. Contractor further represents that no persons having any such interest shall be employed to perform those services. 16. COMPONENT PARTS OF THIS AGREEMENT. This Agreement consists of the following component parts, all of which are as fully a part of the Agreement as if herein set out verbatim: Contractor's Proposal, Insurance Certificate(s), Exhibit A — Scope of Work, Exhibit B — Fee Schedule, Exhibit — C Return Policy and Procedures, ITB#16-6678 Specifications/Scope of Work and Addenda. 17. SUBJECT TO APPROPRIATION. It is further understood and agreed by and between the parties herein that this Agreement is subject to appropriation by the Board of County Commissioners. 18. PROHIBITION OF GIFTS TO COUNTY EMPLOYEES. No organization or individual shall offer or give, either directly or indirectly, any favor, gift, loan, fee, service or other item of value to any County employee, as set forth in Chapter 112, Part III, Florida Statutes, Collier County Ethics Ordinance No. 2004-05, as amended, and County Administrative Procedure 5311. Violation of this provision may result in one or more of the following consequences: a. Prohibition by the individual, firm, and/or any employee of the firm from contact with County staff for a specified period of time; b. Prohibition by the individual and/or firm from doing business with the County for a specified period of time, including but not limited to: submitting bids, RFP, and/or quotes; and, c. immediate termination of any Agreement held by the individual and/or firm for cause. 19. COMPLIANCE WITH LAWS. By executing and entering into this Agreement, the Contractor is formally acknowledging without exception or stipulation that it agrees to comply, at its own expense, with all federal, state and local laws, codes, statutes, ordinances, rules, regulations and requirements applicable to this Agreement, including but not limited to those dealing with the Immigration Reform and Control Act of 1986 as located at 8 U.S.C. 1324, et seq. and regulations relating thereto, as either may be amended; taxation, workers' compensation, equal employment and safety (including, Page 5 of 12 #16-6678"Computers for Collier County' CDW Government LLC E -1 but not limited to, the Trench Safety Act, Chapter 553, Florida Statutes, and the Florida Public Records Law Chapter 119, including specifically those contractual requirements at F.S. § 119.0701(2)(a)-(b) as stated as follows: IF THE CONTRACTOR HAS QUESTIONS REGARDING THE APPLICATION OF CHAPTER 119, FLORIDA STATUTES, TO THE CONTRACTOR'S DUTY TO PROVIDE PUBLIC RECORDS RELATING TO THIS CONTRACT, CONTACT THE CUSTODIAN OF PUBLIC RECORDS AT: Communication and Customer Relations Division 3299 Tamiami Trail East, Suite 102 Naples, FL 34112-5746 Telephone: (239) 252-8383 The Contractor must specifically comply with the Florida Public Records Law to: 1. Keep and maintain public records required by the public agency to perform the service. 2. Upon request from the public agency's custodian of public records, provide the public agency with a copy of the requested records or allow the records to be inspected or copied within a reasonable time at a cost that does not exceed the cost provided in this chapter or as otherwise provided by law. 3. Ensure that public records that are exempt or confidential and exempt from public records disclosure requirements are not disclosed except as authorized by law for the duration of the contract term and following completion of the contract if the Contractor does not transfer the records to the public agency. 4. Upon completion of the contract, transfer, at no cost, to the public agency all public records in possession of the Contractor or keep and maintain public records required by the public agency to perform the service. If the Contractor transfers all public records to the public agency upon completion of the contract, the Contractor shall destroy any duplicate public records that are exempt or confidential and exempt from public records disclosure requirements. If the Contractor keeps and maintains public records upon completion of the contract, the Contractor shall meet all applicable requirements for retaining public records. All records stored electronically must be provided to the public agency, upon request from the public agency's custodian of public records, in a format that is compatible with the information technology systems of the public agency. If Contractor observes that the Contract Documents are at variance therewith, it shall promptly notify the County in writing. Failure by the Contractor to comply with the laws referenced herein shall constitute a breach of this Agreement and the County shall have the discretion to unilaterally terminate this Agreement immediately. Page 6 of 12 #16-6678"Computers for Collier County" CDW Government LLC 16E 1 20. OFFER EXTENDED TO OTHER GOVERNMENTAL ENTITIES. Collier County encourages and agrees to the successful proposer extending the pricing, terms and conditions of this solicitation or resultant Agreement to other governmental entities at the discretion of the successful proposer. 21. AGREEMENT TERMS. If any portion of this Agreement is held to be void, invalid, or otherwise unenforceable, in whole or in part, the remaining portion of this Agreement shall remain in effect. 22. ADDITIONAL ITEMS/SERVICES. Additional items and/or services may be added to this Agreement in compliance with the Procurement Ordinance, as amended, and Procurement Procedures. 23. DISPUTE RESOLUTION. Prior to the initiation of any action or proceeding permitted by this Agreement to resolve disputes between the parties, the parties shall make a good faith effort to resolve any such disputes by negotiation. The negotiation shall be attended by representatives of Contractor with full decision-making authority and by County's staff person who would make the presentation of any settlement reached during negotiations to County for approval. Failing resolution, and prior to the commencement of depositions in any litigation between the parties arising out of this Agreement, the parties shall attempt to resolve the dispute through Mediation before an agreed-upon Circuit Court Mediator certified by the State of Florida. The mediation shall be attended by representatives of Contractor with full decision-making authority and by County's staff person who would make the presentation of any settlement reached at mediation to County's board for approval. Should either party fail to submit to mediation as required hereunder, the other party may obtain a court order requiring mediation under section 44.102, Fla. Stat. 24. VENUE. Any suit or action brought by either party to this Agreement against the other party relating to or arising out of this Agreement must be brought in the appropriate federal or state courts in Collier County, Florida, which courts have sole and exclusive jurisdiction on all such matters. 25. AGREEMENT STAFFING. The Contractor's personnel and management to be utilized for this Agreement shall be knowledgeable in their areas of expertise. The County reserves the right to perform investigations as may be deemed necessary to ensure that competent persons will be utilized in the performance of the Agreement. The Contractor's shall assign as many people as necessary to complete the Agreement on a timely basis, and each person assigned shall be available for an amount of time adequate to meet the delivery dates. 26. ORDER OF PRECEDENCE. In the event of any conflict between or among the terms of any of the Contract Documents, the terms of the ITB, the Contractor's Proposal, and/or the County's Board approved Executive Summary, this Agreement shall take precedence. Page 7 of 12 #16-6678"Computers for Collier County' CDW Government LLC 0 16E I 27. ASSIGNMENT. Contractor shall not assign this Agreement or any part thereof, without the prior consent in writing of the County. Any attempt to assign or otherwise transfer this Agreement, or any part herein, without the County's consent, shall be void. If Contractor does, with approval, assign this Agreement or any part thereof, it shall require that its assignee be bound to it and to assume toward Contractor all of the obligations and responsibilities that Contractor has assumed toward the County. 28. SECURITY. The Contractor is required to comply with County Ordinance 2004-52, as amended. Background checks are valid for five (5) years and the Contractor shall be responsible for all associated costs. If required, Contractor shall be responsible for the costs of providing background checks by the Collier County Facilities Management Division for all employees that shall provide services to the County under this Agreement. This may include, but not be limited to, checking federal, state and local law enforcement records, including a state and FBI fingerprint check, credit reports, education, residence and employment verifications and other related records. Contractor shall be required to maintain records on each employee and make them available to the County for at least four (4) years. All of Contractor's employees and subcontractors must wear Collier County Government Identification badges at all times while performing services on County facilities and properties. Contractor ID badges are valid for one (1) year from the date of issuance and can be renewed each year at no cost to the Contractor during the time period in which their background check is valid, as discussed below. All technicians shall have on their shirts the name of the contractor's business. The Contractor shall immediately notify the Collier County Facilities Management Division via e-mail (DL-FMOPSCa�colliergov.net) whenever an employee assigned to Collier County separates from their employment. This notification is critical to ensure the continued security of Collier County facilities and systems. Failure to notify within four (4) hours of separation may result in a deduction of$500 per incident. Page 8 of 12 #16-6678"Computers for Collier County" CDW Government LLC C 16E 1 IN WITNESS WHEREOF, the parties hereto, have each, respectively, by an authorized person or agent, have executed this Agreement on the date and year first written above. BOARD OF COUNTY COMMISSIONERS ATTEST: COLLIE- 4,0,TY, FLORIDA Dwigit E. Brock,clerk of.Courts By: �, t , �:. •1k� By: / - .1 Dated: "1k ( �� ; .� � Penny Taylo 'airman (SEAL) .' Attest as to Chairman's signature only. CDW Government LLC Contractor First Witness Signature TType/print witness name TType/print signature and titleT itAiela<4 "fiefta,41444/4t. Second Witness Tara a K. Barbieri L sa 14 Roil Ii►havex Director, Program Sales TType Tint witness name Approved as to Form and Legality: ssistantC �o nnffl (sr Print Name Page 9 of 12 #16-6678"Computers for Collier County" CDW Government LLC 16E 1 EXHIBIT A SCOPE OF WORK 16-6678—Computers for Collier County As part of this Agreement, the Contractor is expected to provide high quality computers according to the specifications below. Any substitutions for the specifications below must be high than requested and approved by the County in advance. To help minimize the number of different models in service, the County requests the submitted systems be available through September 30, 2017. System 4-Power Desktop—HP Z440 WORKSTATION Processor XEON E5-1603v4 Video Nvidia Quadro K1200 Memory 32 GB RAM Hard Drive config 2 ITB SSD HDD Operating System/COA Win10 Network Adapter Gigabyte Internet Case Full Sized Audio Integrated Warranty 9x5 5yr NBD Onsite,from manufacturer,to include case+"everything in the box"guarantee for any Add-on cards,or Memory. System 3-Standard Desktop—HP PRODESK 400 Processor Intel Core i5-6500 Memory 8GB Hard Drive 256 GB Solid-State-Disk Drive Optical Drive Optional Operating System/COA Win10 External Ports 6+USB,2+of those must be USB 3.0, Network Adapter Gigabyte Internet Expansion Open PCIE expansion slot Case Small form factor with internal power supply Input Devices USB Mouse and Keyboard Warranty 9x5 5yr NBD Onsite,from manufacturer,to include case+"everything in the box"guarantee for any Add-on cards,or Memory.(Must be registered by supplier,at time of purchase).Limited "No questions asked"exchange for DOA systems out of the box return policy Products ordered must be delivered in 15 business days after receiving a County issued a Purchase Order, unless otherwise approved in advance by the County. Orders must be fulfilled directly by the Contractor and shall not be passed on to third parties or manufacturers for fulfillment. The IT Division will order break-fix computers for the County at the beginning of the Agreement. In the event of a product change by the Contractor at sometime during the Agreement period, the IT Division shall be allowed to swap the current break-fix computers for the new model based on the remaining time left in the contract, at no cost. Example, if fifty percent of the contract is left (6 months), the Contractor will replace fifty percent of the break-fix computers at no charge. The Contractor will honor the policy and procedures related to defective units, out of the box, and NO QUESTIONS ASKED EXCHANGE POLICY, attached hereto as Exhibit C. Page 10 of 12 #16-6678"Computers for Collier County" CDW Government LLC 16E I EXHIBIT B FEE SCHEDULE 16-6678 — Computers for Collier County ; 01NW 3 Standard Desktop $619.00 4 Power Desktop $1,830.00 Page 11 of 12 #16-6678"Computers for Collier County" CDW Government LLC L 16E I EXHIBIT C Return Policy and Procedures 16-6678 — Computers for Collier County (following this page) Page 12of12 #16-6678"Computers for Collier County" CDW Government LLC 0 16E CDW PRODUCT RETURN POLICY Seller offers a 30-day return policy on most products sold. Manufacturer restrictions apply to certain merchandise, as detailed below and as updated from time to time. Customer may obtain additional details and any applicable updates from the dedicated Seller account manager and may obtain manufacturer contact information by contacting CDW Customer Relations, which may be reached by calling 866.SVC.4CDW or by emailing returns@cdw.com. 1. Return Restrictions. • Defective Product Returns. Customer may return most defective Products directly to Seller within fifteen (15) days of invoice date and receive, at Seller's option, credit, replacement, exchange, or repair. After fifteen (15) days, only the manufacturer warranty applies. • Non-Defective Product Returns. Customer may return most non-defective Products directly to Seller within thirty (30) days of invoice date and receive, at Customer's option, credit or exchange, except that an automatic Seller restocking charge will reduce the value of any such credit or exchange by a minimum of fifteen percent (15%). • Restricted, Repair-Only Returns. Certain Products can only be returned for repair—not for exchange, replacement or credit—based on current manufacturer requirements. Such Products should be returned to Seller, shipped directly to the manufacturer, or taken to an authorized service center in Customer's vicinity. More information may be provided by the dedicated Seller account manager or by CDW Customer Relations. • Restricted, Manufacturer-Only Assistance. Certain Products cannot be returned to Seller for any reason—without exception—and Customer must contact the manufacturer directly for any needed assistance. More information may be provided by the dedicated Seller account manager or by CDW Customer Relations. • Special Orders. Products that are specially ordered may be non-returnable or may have unique return restrictions provided at the time of sale. More information may be provided by the dedicated Seller account manager or by CDW Customer Relations. Last Revised:03/26/2010 16E I • Return of Software or DVDs. Seller offers refunds only for unopened, undamaged software and DVD movies that are returned within 30 days of invoice date. Seller offers only replacement for software products and DVD movies that either: (i) are defective but are returned within thirty (30) days of invoice date; or (ii) are unopened and undamaged, but are returned more than 30 days after invoice date; such replaceable merchandise may be exchanged only for the same software or DVD movie title. Multiple software licenses may be returned for refund or exchange only (i) if specifically authorized in advance by the manufacturer; and (ii) if returned within thirty (30) days of invoice date. 2. Customer Shipment of Returned Merchandise. • Return Merchandise Authorization (RMA) Number. No returns of any type will be accepted by Seller unless accompanied by a unique RMA number, which Customer may obtain by providing the following information to CDW Customer Relations: customer name, applicable invoice number, product serial number, and details of Customer's issue with the product. Customer has five (5) days to return a Product after the applicable RMA is issued. CDW reserves the right to refuse any UNAUTHORIZED returns: those that occur after the five (5) day period or those involving Products that are unaccompanied by valid RMA's. • Returned Products Must Be Complete. All Products MUST BE returned one hundred percent (100%) complete, including all original boxes, packing materials, manuals, blank warranty cards, and other accessories provided by the manufacturer. CDW reserves the right to refuse the return of incomplete Products. In addition, CDW will charge a minimum fifteen percent (15%) restocking fee for returns that are accepted. • Responsibility for Shipping Costs. Customer is responsible for the cost of shipping returned items; Seller is responsible for the cost of shipping replacements or exchanges of returned items and will match Customer's shipping method. • Customer Shipping Insurance. Customer is strongly advised to purchase full insurance to cover loss and damage in transit for shipments of returned items and to use a carrier and shipping method that provide proof of delivery. Seller is not responsible for loss during such shipment. Last Revised:03/26/2010 16E . 3. Merchandise Damaged in Transit. • Refusal/Receipt of Damaged Products. If a package containing items purchased from Seller arrives at Customer's address DAMAGED, Customer should REFUSE to accept delivery from the carrier. If Customer does accept delivery of such a package, Customer must: (i) note the damage on the carrier's delivery record so that Seller may file a claim; (ii) save, as is, the merchandise AND the original box and packaging it arrived in; and (iii) promptly notify Seller either by calling CDW Customer Relations or by contacting the Seller account manager to arrange for carrier's inspection and pickup of the damaged merchandise. If Customer does not so note the damage and save the received merchandise and does not so notify Seller within fifteen (15) days of delivery acceptance, Customer will be deemed to have accepted the merchandise as if it had arrived undamaged, and Seller's regular return policy, as described in sections 1 and 2 above, and all current manufacturer warranties and restrictions will apply. 4. Credits Any credit issued by Seller to Customer under this return policy must be used within two (2) years from the date that the credit was issued and may only be used for future purchases of Product and/or Services. Any credit or portion thereof not used within the two (2) year period will automatically expire. Last Revised:03/26/2010 1 6 E I. ACORG„ DATE(MMIDO/YYY`) CERTIFICATE OF LIABILITY INSURANCE 101202016 THIS CERTIFICATE IS ISSUED AS A MATTER OF INFORMATION ONLY AND CONFERS NO RIGHTS UPON THE CERTIFICATE HOLDER THIS CERTIFICATE DOES NOT AFFIRMATIVELY OR NEGATIVELY AMEND, EXTEND OR ALTER THE COVERAGE AFFORDED BY THE POLICIES BELOW. THIS CERTIFICATE OF INSURANCE DOES NOT CONSTITUTE A CONTRACT BETWEEN THE ISSUING INSURER(S), AUTHORIZED , REPRESENTATIVE OR PRODUCER,AND THE CERTIFICATE HOLDER. IMPORTANT:If the certificate holder Is an ADDITIONAL INSURED,the pollcy(ies)must have ADDITIONAL INSURED provisions or be endorsed.H SUBROGATION IS WAIVED,subject to the terms and conditions of the policy,certain policies may require an endorsement.A statement on this c certificate does not confer rights to the certificate holder In lieu of such endorsement(s). c in PRODUCER CONTACT 0 Aon Risk Services Central, Inc. PHONE FAX • Chicago IL Office (A/a.Na.px1): (866) 283-7122 I(A/C. I. (800) 363-0105 D 200 East Randolph E-MAIL O Chicago IL 60601 USA ADDRESS: _ INSURERS)AFFORDING COVERAGE NAIC I INSURED INSURER A: Travelers Property Cas Co of America 25674 COW Government LLC INSURER e: The Phoenix Insurance Company 25623 230 North Milwaukee Ave Vernon Hills IL 60061 USA INSURER C: INSURER D: INSURER E: INSURER F: COVERAGES CERTIFICATE NUMBER:570064197797 REVISION NUMBER: THIS IS TO CERTIFY THAT THE POLICIES OF INSURANCE LISTED BELOW HAVE BEEN ISSUED TO THE INSURED NAMED ABOVE FOR THE POLICY PERIOD INDICATED.NOTWITHSTANDING ANY REQUIREMENT,TERM OR CONDITION OF ANY CONTRACT OR OTHER DOCUMENT WiTH RESPECT TO WHICH THIS CERTIFICATE MAY BE ISSUED OR MAY PERTAIN,THE INSURANCE AFFORDED BY THE POLICIES DESCRIBED HEREIN IS SUBJECT TO ALL THE TERMS, EXCLUSIONS AND CONDITIONS OF SUCH POLICIES.LIMITS SHOWN MAY HAVE BEEN REDUCED BY PAID CLAIMS. Limits shown are as requested TR TYPE OF INSURANCE IN D vivo POLICY NUMBER Q1PIOLR.Y lFR f�MYLICY EXP LOUTS a X COMMERCIAL GENERAL LIABILITY HbbUSOS 309 bAPHXI6 ! /Tda lU/0 Ol EACH OCCURRENCE $1,000,000 see addendum DAIAAGETO RENTLD CLAIMS-MADE X❑OCCUR PREMISES(Ea occurrence) $1,000,000 MED EXP(Ary one person) $10,000 PERSONAL 6 ADV INJURY $1,000,000 GENLAGGREGATE LMITAPPLIES PER: GENERALAGGREGATE $2,000,000 a POLICY OJECaT 0 n LOC PRODUCTS-COMP/OPAGG $2,000,000 OTHER: r AUTOMOBILE LIABIL TY COMBINED SINGLE UNIT (Ea accident) ~-ANYAUTO - BODILY INJURY(Per parson) - O Z OWNED —SCHEDULED BODILY INJURY(Per accident o AUTOS ONLY —AUTOS PROPERTY DAMAGE °I 4.3 HIRED AUTOS NON.OWNED ONLY _AUTOS ONLY °r accident) _ L UMBRELLA LIAR OCCUR EACH OCCURRENCE U — EXCESS LAB CLAIMS-MADE AGGREGATE DED' 'RETENTION A WORKERS COMPENSATION AND TC2JUB11f7L61616 '10/01/201610/01/201r x I PER STATUTE OOTTH- EMPLOYERS'LIABILITY ANY PROPRIETOR/PARTNER I EXECUTIVE YIN AOS EL EACH ACCIDENT $1,000,000 A OFFICERMEMBERFXcumen/ IN IN/A TRJUB1116L66816 10/01/2016 10/01/2017 (Mandatory In NH) AZ, MA, WI EL DISEASE-EA EMPLOYEE $1,000,000 II yea,dnaibe under DESCRIPTION OF OPERATIONS below EL.DISEASE-POLICY LMR 51,000,000— n DESCRIPTION OF OPERATIONS/LOCATIONS/VEHICLES(ACORD 101,Addition.]Remarks Schedule,may be attached f mon space is ragUired) collier County Board of County Commissioners is included as Additional Insured in accordance with the policy provisions of the General Liability policy see attached schedule regarding the Notice of Cancellation with respect to the General Liability policy. CERTIFICATE HOLDER CANCELLATION EM SHOULD ANY OF THE ABOVE DESCRIBED POLICIES BE CANCELLED BEFORE THE ^� EXPIRATION DATE THEREOF, NOTICE WLL BE DELIVERED IN ACCORDANCE WITH THE POLICY PROVISIONS- " 1-41 ill-at collier county Board of County AUTHORIZED REPRESENTATIVE Commissioners WAi Procurement Services Division �� . p 3327 Tamiand Trail East eSZ* `;,�._�� Wiv�ss(a� Naples FL 34112-4901 USA //44e�as�ti NitiM7 e.� flan ©1988-2015 ACORD CORPORATION.All rights reserved. ACORD 25(2016/03) The ACORD name and logo are registered marks of ACORD • t R 16E• . AGENCY CUSTOMER ID: 10227766 LOC#: ACC:AR EYADDITIONAL REMARKS SCHEDULE Page _ of _ AGENCY NAMED INSURED Aon Risk Services Central, Inc. CDw Government LLC POUCY NUMBER See Certificate Number: 570064197797 CARRIER - NAIC CODE See Certificate Number: 570064197797 EFFECTIVE DATE ADDITIONAL REMARKS THIS ADDITIONAL REMARKS FORM ISA SCHEDULE TO ACORD FORM, FORM NUMBER: ACORD 25 FORM TITLE: Certificate of Liability insurance Commercial General Liability Commercial General Liability Policy# H6605D53096APHx16 State and Insurer(s) Affording Coverage California Travelers Property Casualty Company of America NAIC# 25674 All other The Phoenix Insurance Company NAIC# 25623 ACORD 101(2003101) m 2008 ACORD CORPORATION.All rights reserved. The ACORD name and logo are registered marks of ACORD 16E 1 POLICY NUMBER:H-660-5D53096A-PHX-16 ISSUE DATE: 10-13-16 THIS ENDORSEMENT CHANGES THE POLICY. PLEASE READ IT CAREFULLY. DESIGNATED ENTITY - NOTICE OF CANCELLATION/NONRENEWAL PROVIDED BY US This endorsement modifies insurance provided under the following: ALL COVERAGE PARTS INCLUDED IN THIS POLICY SCHEDULE CANCELLATION: Number of Days Notice of Cancellation: 30 NONRENEWAL: Number of Days Notice of Nonrenewal: PERSON OR ORGANIZATION: 'ANY PERSON OR ORGANIZATION TO WHOM YOU HAVE AGREED IN A WRITTEN CONTRACT THAT NOTICE OF CANCELLATION OF THIS POLICY WILL BE GIVEN, BUT ONLY IF: 1. YOU SEND US A WRITTEN REQUEST TO PROVIDE SUCH NOTICE, INCLUDING THE NAME AND ADDRESS OF SUCH PERSON OR ORGANIZATION, AFTER THE FIRST NAMED INSURED RECEIVES NOTICE FROM US OF THE CANCELLATION OF THIS POLICY; AND 2. WE RECEIVE SUCH WRITTEN REQUEST AT LEAST 14 DAYS BEFORE THE , BEGINNING OF THE APPLICABLE NUMBER OF DAYS SHOWN IN THIS SCHEDULE.' ADDRESS: "TEE ADDRESS FOR THAT PERSON OR ORGANIZATION INCLUDED IN SUCH WRITTEN REQUEST FROM YOU TO US.' PROVISIONS: A. If we cancel this policy for any statutorily permit- B. If we decide to not renew this policy for any statu- ted reason other than nonpayment of premium, torily permitted reason, and a number of days is and a number of days is shown for cancellation in shown for nonrenewal in the schedule above, we the schedule above,we will mail notice of cancel- will mail notice of the nonrenewal to the person or lation to the person or organization shown in the organization shown in the schedule above. We schedule above. We will mail such notice to the will mail such notice to the address shown in the address shown in the schedule above at least the schedule above at least the number of days number of days shown for cancellation in the shown for nonrenewal in the schedule above be- schedule above before the effective date of can- fore the expiration date. cellation. IL T4 00 12 09 C 2009 The Travelers Indemnity Company Page 1 of 1 16E I. Appointment of Authorized Representative with Limited Slanino Authority In accordance with the authority delegated to the President of COW Government LLC, pursuant to the Amended and Restated Limited Liability Company Agreement adopted by the Board of Mangers of CDW Government LLC (the'Company')on February 23,2010,the undersigned,hereby delegates to Tare Barbieri("Authorized Representative)holding the title,Director(`Authorized Title'),of CDW Government LLC,the authority solely to review and execute certain Contract documents,subject to certain limitations,as set forth in the table below ('Restricted Authority). Contract Types (i)Non-disclosure and other forms of confidentiality agreements with customers and partners;(fl)Agreements with customers to provide iT products and professional services,configuration services,managed services,and other IT services(to the extent such services are authorized by the Sr.Vice President Strategic Solutions and Services)in the United States,but excluding software beta test and early adoptee agreements,and any agreements out of the ordinary course of COW s business,and all such accompanying forms(attestations and disclosures)that are generally required to form a complete contract or offer for contract package;and(iii)letters of Intent,memorandums of understanding,and subcontracts with partners on Agreements described In ronandits V. Territorial Limit U.S.Only Not to Exceed d Dollar Up to$25,000,000.(This is total value,not annual value,of a contract) Value Limit Not to Exceed Up to WM year(s) Contract Duration for Services Required Approvals . Compliance with CDW Legal Department mandated contract review and Other Conditions process. • Sr.Vice President Strategic Solutions and Services approval of any service contract with a term of 3 or more years. • Compliance with Company policies. 1 • Capital expenditures approval,if applicable. • Chief Legal Officer review if Contract is with any principal stockholder, director or officer(or immediate fammilyy member)of a CDW Company. • Treasurer review of any grant of a security interest or lien. • Legal approval of any contract with a foreign entity. Authorized Representative shall use the following signature block,or one that indicates in a substantially similar manner that the Authorized Representative is authorized when executing Contracts on behalf of Company CDW Government LLC By. Tara K.Barbieri,its Authorized Representative This appointment is effective on the date specified below and shall remain in effect until the earliest of:(a)the date, Dec 31,2017,when this Restricted Authority expires;(b)the date when the Authorized Representative no longer holds the Authorized Title;or(c)the date when the Restricted Authority is terminated by the undersigned. Authorized Representative may not assign or delegate the Restricted Authority to any other person. Effective Date May 1,2016: CI_S \f----?_ra)- — Christina V.Rather President,COW Government LLC Received and Approved by the Corporate Secretary's Office: Detail by Entity Namea 1 of 2 1 1 O&iDAi/EPARTMENTOFSTATS DIVISION SJIaN OF CORPORATIONS rn t Detail by Entity Name Foreign Limited Liability Company CDW GOVERNMENT LLC Filing Information Document Number M10000000049 FEI/EIN Number 36-4230110 Date Filed 01/05/2010 State IL Status ACTIVE Principal Address 200 N MILWAUKEE AVE VERNON HILLS, IL 60061 Changed: 04/24/2012 Mailing Address 200 N MILWAUKEE AVE VERNON HILLS, IL 60061 Changed: 04/24/2012 Registered Agent Name &Address CORPORATION SERVICE COMPANY 1201 HAYS STREET TALLAHASSEE, FL 32301-2525 Authorized Person(s) Detail Name &Address Title MGR RICHARDS, THOMAS E 200 N MILWAUKEE AVE VERNON HILLS, IL 60061 Title MGR ^ V ROTHER, CHRISTINA V 200 N MILWAUKEE AVE ‘N VERNON HILLS, IL 60061 Title MGR http://search.sunbiz.org/Inquiry/CorporationSearch/SearchRe sultDetail?inquirytype=Entity... 9/6/2016 Detail by Entity Name P6etof 2 ZIEGLER, ANN E 200 N MILWAUKEE AVE VERNON HILLS, IL 60061 Title VICE PRESIDENT WELYKI, ROBERT J 200 N MILWAUKEE AVE VERNON HILLS, IL 60061 Title ASSISTANT TREASURER CHMIELEWSKI, TIMOTHY 200 N MILWAUKEE AVE VERNON HILLS, IL 60061 Annual Reports Report Year Filed Date 2014 04/24/2014 2015 04/21/2015 2016 04/28/2016 Document Images 04/28/2016 --ANNUAL REPORT View image in PDF format 04/21/2015--ANNUAL REPORT View image in PDF format 04/24/2014--ANNUAL REPORT View image in PDF format 04/19/2013--ANNUAL REPORT View image in PDF format 04/24/2012 --ANNUAL REPORT View image in PDF format 04/15/2011 --ANNUAL REPORT View image in PDF format 01/05/2010 -- Foreign Limited View image in PDF format Copyright©and Privacy Policies State of Florida,Department of State http://search.sunbiz.org/Inquiry/CorporationSearch/SearchResultDetail?inquirytype=Entity... 9/6/2016