Forest Lakes MSTU Agenda 03/07/2017 FOREST ROADWAY AND DRAINAGE M.S.T.U.
ADVISORY COMMITTEE
LAKES 3299 East Tamiami Trail-Suite 103,Naples,FL 34112
MARCH 7,2017
MEETING LOCATION:
1058 FOREST LAKES DRIVE, NAPLES, FL 34105
AGENDA
I. CALL TO ORDER
II. ATTENDANCE
Advisory Committee George E. Fogg—Chair (4/21/2020)
Marianne Fanning—Vice Chair (4/21/2018)
Richard Barry (4/21/2018)
Barbara Bell (4/21/2019)
John Goody (4/21/2019)
Staff Michelle Arnold—Director
Dan Schumacher,Harry Sells—Project Managers
Contractors Aaron Gross—Ground Zero (12/31/2017)
Scott Windham—Windham Studio (12/24/2017)
III. APPROVAL OF AGENDA
IV. APPROVAL OF MINUTES-FEBRUARY 07, 2017
V. CONTRACTOR REPORTS:
A. Windham Studio—Scott Windham(not present) report attached.
B. Ground Zero Landscape Maintenance—Aaron Gross
C. Agnoli,Barber& Brundage(ABB)—
1. Presentation: Outfall Study Results.
2. Jim Carr and Matt Cull.
VI. PROJECT MANAGERS REPORT:
A. Budget Report.
B. Quail Run Easements—New Board of Directors elected to Quail Run GC.
C. Fence Line Maintenance—Replanting at the Crossings center is underway by Girard.
D. Property Tax Assessments.
VII. NEW BUSINESS:
A. Roadway Markings—Striping& reflectors requested by the Emerald Greens condo
association.
VIII. OLD BUSINESS:
A. MiraVista.
VIII. COMMITTEE MEMBER COMMENTS
IX. PUBLIC COMMENTS
X. ADJOURNMENT
NEXT MEETING: APRIL 4, 2017 - 10:00 AM
FOREST LAKES CONDO ASSOCIATION CLUBHOUSE
1058 FOREST LAKES DRIVE, NAPLES, FL 34112
FOREST.. ROADWAY"i"YA AND DRAINAGE ;.YI.S. r.u.
LAKES
ADVISORY COMMITTEE
3299 East Tamiami Trail Suite 103
Naples,FL 34112
Minutes
February 7, 2017
1. Call to Order
Chairman Fogg called the meeting to order at 10:02 A.M.
A quorum was established.
II. Attendance
Members: George Fogg, Chair; Marianne Fanning,Vice Chair; Richard Barry;
Barbara Bell; John Goody
County: Dan Schumacher, Project Manager; Harry Sells, Project Manager
Other: Aaron Gross, Ground Zero Landscaping; Doug Burnham, Quail Run Golf Club;
Wendy Warren, JuriSolutions
III. Approval of Agenda
Mr. Barry moved to approve the Agenda of the Forest Lakes Advisory Committee meeting subject to
the following change:
Addition: Item III. Approval of Agenda—A. Pledge of Allegiance
Second by Ms. Bell. Carried unanimously S- 0.
A. Pledge of Allegiance
The Committee discussed the Board of County Commissioners request to recite the Pledge of
Allegiance at the beginning of County meetings, noting the decision is at the Committee's
discretion.
Mr. Goody motioned to approve the Board of County Commissioners request to recite the
Pledge of Allegiance at the Forest Lakes MSTU Advisory Committee meetings.
Without a second the motion was not considered.
IV. Approval of Minutes—January 3,2017
Chairman Fogg moved to approve the minutes of the January 3, 2017 Forest Lakes Advisory
Committee meeting as presented. Second by Ms. Fanning. Carried unanimously 5- 0.
V. Contractor's Report
A. Windham Studio—Scott Windham (not present) Report Attached. Mulch.
Mr. Schumacher presented the"Forest Lakes Monthly Maintenance Report"dated
January 31, 2017 from Scott Windham, Landscape Architect,Windham Studio, Inc. highlighting:
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• Mulch
➢ Mr. Windham recommends re-mulching for soil moisture retention and weed control as
well as aesthetics.
• Directory Sign Area
➢ Orange Geiger Trees have been treated with herbicide—continue to monitor for Geiger
Beetles.
• Main Entry Island
➢ Weed infestation in the St. Augustine lawn entry medians and directory sign area have
been treated with herbicide.
➢ Recommend sod installation in"bare"areas.
• Forest Lakes Boulevard
➢ Trim Shady Lady limbs at light pole#167 to ten foot sidewalk clearance. Mr. Gross
noted trimming trees more than ten feet in height is not in his "Scope of Work."as
defined in their contract. The trimming is performed by Ground Zero on a time and
material basis.
➢ Trim Mahogany tree limbs at light pole#93 above sidewalk for vertical clearance.
➢ Monitor health of pink Tabebuia at light pole#148.
• Woodshire Lane
➢ Two Laurel Oaks should be evaluated for potential removal by a certified arborist.
Mr. Gross has marked the two Laurel Oak trees in jeopardy with yellow flags for ease
of identification by the Committee.
➢ Clear Brazilian Pepper encroaching on the sidewalk at light poles#'s 19, 26,27 and 28.
B. Ground Zero Landscape Maintenance—Aaron Gross
Mr. Gross reported he had addressed the following landscape items:
• Fertilizer application is complete.
• Turf weeds at front entrance have been sprayed with Altrazine herbicide.
• Spider webs have been brushed off street light lenses.
• Tree pruning to reduce sight line issues and improve visibility has been done.
• Quotes were presented for replacement of two dead Cassia trees at the main entrance.
This item will be placed on the March Agenda for consideration.
During Committee discussion the following was noted:
• Evaluation of reason for Cassia tree decline. Mr. Gross noted "tree girdling"occurred as
a result of staking reinforcements placed on the trees.
• Green Island Ficus and Crown of Thorns pruning should be layered.
• Light pole lenses should be cleaned regularly.
VI. Project Managers Report
A. Budget Report
Mr. Schumacher presented the "Forest Lakes MSTU Fund 159, February 7, 2017"for FY17
noting:
• $150,042 of the $189,600 FY 17 Ad Valorem Tax budget has been collected.
• The Operating Expense budget is $167,383 of which $118,006 is committed and$24,424
in invoices has been paid.
• Operating Expense available balance for FY17 is $24,953.
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• Funds committed and reflected in the budget for Agnoli, Barber& Brundage engineering,
including the current Outfall Study, are $27,371.
o $12,565 Stormwater Engineering Services
o $13,920 Study of North and West Stormwater Drainage Outfall
• Final payment of Phase I—ABB Engineering Services has been approved.
• A Purchase Order for and Notice-to-Proceed have been issued to Windham Studio, Inc. for
FY-17.
• Other Contractual, Line 17, includes funds for Hannula Landscaping Swale Maintenance
and Ground Zero. The $1,121.46 recorded in "red"for Hannula Landscaping reflects a
closed purchase order.
• Bond debt service payments are not reflected in the Fund 159 Operating Budget.
• Total available balance of$309,495 plus funds committed and not spent yields Estimated
Cash balance of$427,501.
Mr. Schumacher conferred with the County Budget Director and verified, subject to review and
approval by the accounting office and the Board of County Commissioners, the $232,700 in
reserve funds may be accessed for future projects.
Mr. Schumacher will email the Committee the recap of the amortization schedule for Fund 259,
Forest Lakes Debt,for informational purposes.
B. Quail Run Easements
Mr. Schumacher reported Ms.Arnold, Mr. Burnham and he met with the Quail Run Golf Club
Board of Directors in January 2017 to discuss the easements and the prospect of the Forest Lakes
Municipal Service Taxing Unit(MSTU)taking over the maintenance responsibilities of the lakes
and ponds on the Quail Run Golf Club property highlighting the following:
• The MSTU Advisory Committee previously motioned to accept the maintenance
responsibility.
• Easement documents must be executed for the purpose of enabling access to the subject
lakes.
Based on a letter dated February 7, 2017 from Ms. Arnold to Dr. Dennis Kelly, President, Board
of Directors, Quail Run Golf Club, the following concerns were addressed at the meeting:
• Clarification of the Subordination Statement in the easement. Ms.Arnold noted
subordination applies to property encumbered by a mortgage. In the event the mortgage
goes into default and the bank forecloses, the easement is subordinate to the banks interest.
The easement can remain in effect or expire at the discretion of the mortgage holder.
• Clarification of the Maintenance Agreement document with the 5 day cancellation
provision. Investigation by staff revealed the Agreement was drafted by an earlier Quail
Run Board and was not signed by the County.
• The MSTU is committed to assuming maintenance consistent with the scope of services
currently under contract privately by the club entailing weed control around the perimeter
of each lake or pond, limited to the riprap installed by the MSTU.
Upon execution and approval of the Easement documents, including approval by the Board of
County Commissioners, Staff will solicit contractor bids in order to begin maintenance. Staff
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further recommends a cancellation policy of this Lakes Maintenance Service Agreement may be
initiated by either party upon a minimum of forty-five (45) days' notice.
Mr. Schumacher presented a"Quail Run Golf Club Lake Maintenance Scope of Service"draft
letter to the Advisory Committee and recommended a motion to proceed.
Mr. Barry motioned for the Forest Lakes Roadway and Drainage M.S.T.U. to proceed with
acceptance of the Quail Run Golf Club Lake Maintenance Scope of Service maintenance
program to control weeds in the lakes and ponds within the perimeter of the Quail Run Golf
Club. Request for Quotes(RFQ)from certified contractors will be solicited. Second by Mr.
Goody. Carried unanimously 5-0.
C. ABB Stormwater Engineering-Outfall Study
Mr. Schumacher met with Jim Carr, Agnoli, Barber& Brundage on January 26. 2017and noted
the following:
• The North and West Outfall Study will be completed by the end of February 2017.
• ABB will present results of the Study at the March 7, 2017 Advisory Committee meeting.
D. Roadway Re-striping(Paint)—
1. Cart Crossing and Crosswalks scheduled for Tuesday 1/31 -overnight
Mr. Schumacher reported McShea Contracting re-striped the Golf Cart Paths and Pedestrian
Crosswalks. The project came in within the $5K budget allocated.
E. Traffic Safety and Golf Cart Rules
Mr. Schumacher distributed a list of applicable Florida statutes covering golf carts noting,with
one roadway exception, Forest Lakes is mostly a private road community and there is not a Master
Homeowners Association.
The Committee discussed the regulations and agreed not to enforce a policy.
F. Fence Line Maintenance—Work at the Crossings Center is underway by Green Effex.
The Committee reported on project observations noting:
• Damaged Ficus bordering Woodshire Lane and the shopping center is removed to the
fence.
• Plants including the root system should be completely removed.
• The irrigation system is not functioning.
Code Enforcement is monitoring the plant removal by Green Effex. Mr. Schumacher will follow
up to ensure work is progressing as expected and will seek to determine what contractor will
provide replacement plants.
G. Property Tax Assessments
Mr. Schumacher apprised the Committee of the County's procedure Ad Valorem Property Tax
valuations and assessments as follows:
• Preliminary Ad Valorem Tax Valuations for FY17 will be assigned this coming July.
• FY17 TRIM(Truth in Millage)Notices will be distributed to property owners in August
2017.
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• Property Taxable Values will be finalized and certified in October 2017.
• The percent variance+/- is listed on the current MSTU budget summary(FY16 to
projected FY17 adjusted by+8.53%).
• The Forest Lakes MSTU assesses millage at a fixed 4.0 rate, with a portion of the millage
allocated to bond payments and the balance apportioned to operating expenses.
• Upon repayment of the outstanding bond(projected to be in 2022),the MSTU may consider
establishing a"revenue neutral"budget,meaning that MSTU millage would then be
adjusted annually to maintain revenues at a predetermined target level.
VII. New Business
A. Pine Ridge Road Pavement Detachment—Road Maintenance Division Notified
Mr. Schumacher contacted the Road Maintenance Division to request repair of the damaged
asphalt on the east bound lane adjacent to the sidewalk(west of the Forest Lake entrance). This
repair is not the responsibility of the MSTU.
VIII. Old Business
A. MiraVista
Mr. Schumacher reported Ms. Sillery is continuing to research for information regarding
potential former construction of the area and noted Jim Carr, ABB, will check if they have survey
data for the location.
IX. Committee Member Comment
None
X. Public Comment
Mr.Burnham reported the lights at the entrance by the Quail Run sign are not functioning and
queried regarding the responsible party for maintenance
Mr. Sells advised Mr. Burnham the Quail Run Golf Club maintenance department is responsible the
lights.
Next Meeting
March 7,2017 10:00 A.M.
Forest Lakes Condo Association Clubhouse
1058 Forest Lakes Drive,Naples FL,34110
There being no further business to come before the Committee, the meeting was adjourned by the
Chair at 11:15 AM.
FOREST LAKES ROADWAY AND DRAINAGE MSTU ADVISORY COMMITTEE
George Fogg, Chairman
The Minutes were approved by the Committee on 2017 , as presented , or
as amended
5
MAINTENANCE REPORT
To: Forest Lakes MSTU Committee
cc: Dan Schumacher, Collier County Public Transit& Neighborhood
Enhancement Division
From: Scott Windham
Date: February 28, 2017
RE: Forest Lakes — Monthly Maintenance Report
The following is a brief maintenance status report for the Forest Lakes Common Areas:
DIRECTORY SIGN AREA:
• No action required.
CIRCLE MEDIAN:
• Recommend remove two (2) dead Cassia trees. Ground Zero provided price
to replace and price to remove to be discussed at March meeting.
ENTRY EAST ROW:
• No action required.
ENTRY WEST ROW:
• No action required.
MAIN ENTRY ISLAND:
• Ground Zero has treated the St Augustine lawn for weeds with Atrazine and
the lawn is improving with the exception of some recent Dollar Weed which
will be spot treated. They will monitor and in the spring, patch the bare areas
with sod. Ground Zero estimates 1 palette of sod. They will then keep up
with weeds throughout year.
• 3 Euphorbia on the west side were crushed by a falling Royal Palm frond.
Ground Zero to trim out broken limbs and allow to flush back out. Monitor for
replacement if necessary.
FOREST LAKES BLVD:
• Light pole#148— Pink Tabebuia largely defoliated. Monitor health closely.
Observed minimal new foliar growth. ON GOING.
• Light pole#93—Mahogany -Trim one remaining dead, low limb above
sidewalk for vertical clearance.
• Light Pole#150 Orange Geiger is still defoliated. Monitor closely for foliar
flush.
• Light pole #161 — Clean cobwebs from head.
WOODSHIRE LANE:
• Light poles#26-28 - Laurel Oak is unhealthy with limited foliage and heavy
Spanish Moss and a second Laurel Oak with an enormous historic scar on
the trunk with no outer bark which is also in ill health. We recommend having
Windham Studio,Inc.,Landscape Architecture,LC 26000365
P.O.Box 1239,Bonita Springs,Florida 34133 Phone: (239) 390-1936
Fax: (239) 390-1937 Email: scott@windhamstudio.com
www.windhamstudio.com
February 28, 2017 (Cont.)
the trees evaluated for potential removal by a certified arborist. (FIRST TREE
STILL IN JEOPARDY)
GENERAL:
• MULCH —We recommend remulching for soil moisture retention, weed
control as well as aesthetics. Ground Zero estimates 4 palettes (280 bags)to
complete the remulch and will proceed.
• The Cassia Tree decline is mostly attributed to the leaf fungus that has
become the norm for the species. The only management tool is a two prong
approach of a foliar fungicide (Alliete) and a systemic fungicide (Subdue).
We recommend treating in the spring. (April/May)
Please email or call me if you have any questions.
Thanks,
e-File
Scott Windham, ASLA
Landscape Architect, RLA 000-1516
Windham Studio,Inc.,Landscape Architecture,LC 26000365
P.O. Box 1239,Bonita Springs,Florida 34133 Phone: (239) 390-1936
Fax: (239) 390-1937 Email: scott@windhamstudio.com
www.windhamstudio.com
FOREST LAKES MSTU
FUND 159
March 7,2017
Vendor Item PO# Budget Commitments Expenditures Total
1 CUR AD VALOREM TAX $ (189,600.00) $ - $ (163,955.14) $ (25,644.86)
2 DEL AD VALOREM $ - $ - $ (529.54) $ 529.54
3 OVERNIGHT INTEREST $ (159.68) $ 159.68
4 INVESTMENT INTEREST
1
5 INTEREST TAX COLLECTOR $ (8(8.9 ) $ 888.9
$ - $ - $ (8.966) $ 8.966
6 REVENUE STRUCTURE $ (189,600.00) $ - $ (165,536.03) $ (24,063.97)
7 CARRY FORWARD GEN $ (259,700.00) $ - $ - $ (259,700.00)
8 CARRY FORWARD OF ENCUMB AMT $ (16,583.50) $ (16,583.50)
9 NEG 5%EST REV $ 9,500.00 $ - $ - $ 9,500.00
10 TRANSFERS&CONTRIB $ (266,783.50) $ - $ - $ (266,783.50)
11 TOTAL REVENUE $ (456,383.50) $ - $ (165,536.03) $ (290,847.47)
Agnoli,Barber&Brundage Stormwater Engineering Services 4500168571 $ 13.86 $ 12,551.14
Agnoli,Barber&Brundage Stormwater Engineering Services 4500163806 $ 886.00 $ -
Agnoli,Barber&Brundage Study of North&West Outfall 4500173709 $ 13,920.00 $ -
Windham Studuio,Inc. Landscape Architect 4500163805 $ 2,457.50 $ 675.00
12 ENGINEERING FEES $ 36,583.50 $ 17,277.36 $ 13,226.14 $ 6,080.00
13 ENGINEERING FEES OTHER Windham Studuio,Inc. Landscape Architect 4500175207 $ - $ 6,150.00 $ - $ (6,150.00)
14 INDIRECT COST REIMBURS Collier County Direct Pay $ 6,800.00 $ 3,400.00 $ 3,400.00 $ -
15 INTERDEPT.PAYMENT Collier County Direct Pay $ 34.00 $ (34.00)
16 LANDSCAPE INCIDENTALS Ground Zero Landscape Incidentals 4500172242 $ 4,000.00 $ 4,041.63 $ 958.37 $ (1,000.00)
Ground Zero Basic Level Maintenance 4500172242 $ 17,150.25 $ 7,849.75
Hannula Landscaping Swale Maintenance 4500173070 $ - $ 1,121.46
Hannula Landscaping Swale Maintenance 4500173334 $ 27,438.00 $ 12,562.00
McShea Contracting Pavement Markings 4500175285 $ 2,250.00 $ -
17 OTHER CONTRACTUAL $ 90,000.00 $ 46,838.25 $ 21,533.21 $ 21,628.54
18 ELECTRICITY FP&L Electricity 4700003055 $ 15,000.00 $ 7,855.56 $ 4,844.44 $ 2,300.00
19 WATER AND SEWER City of Naples Reclaimed Water 4700003056 $ 3,000.00 $ 993.44 $ 506.56 $ 1,500.00
20 RENT EQUIPMENT JM Todd Copier/Printer Lease(shared) 4500171793 $ 300.00 $ 133.06 $ 133.06 $ 33.88
21 INSURANCE GENERAL Collier County Insurance Direct Pay $ 200.00 $ 100.00 $ 100.00 $ -
22 SPRINKLER SYSTEM MAIN FIS Irrigation Parts 4500172143 $ 500.00 $ 464.70 $ 35.30 $ 0.00
23 MULCH Forestry Resources Mulch 4500171699 $ 1,000.00 $ 1,000.00 $ - $ -
24 LIGHTING MAINTENANCE Harts Electric Electrical Service 4500173658 $ 5,000.00 $ 2,400.89 $ 2,599.11 $ -
25 OTHER MISCELLANEOUS Juristaff,Inc. Transcriptionist 4500172142 $ 3,200.00 $ 1,691.93 $ 1,008.07 $ 500.00
26 OFFICE SUPPLIES Staples Advantage Office Supplies 4500171792 $ 300.00 $ 172.38 $ 27.62 $ 100.00
27 COPYING CHARGES JM Todd Monthly CPC (shared) 4500171800 $ 300.00 $ 190.61 $ 109.39 $ (0.00)
SiteOne Landscape Supply Fertilizer 4500175021 $ 337.70 $ -
Green Technologies Fertilizer 4500175022 $ 178.90 $ -
Florikan Fertilizer 4500175023 $ 688.50
28 FERT HERB CHEM $ 1,000.00 $ 1,205.10 $ - $ (205.10)
The Flag Store Display Flag&pole Visa Payment $ 36.56
Home Depot 2 lights for sign Visa Payment $ 11.98
29 OTHER OPERATING SUPPLIES $ 200.00 $ - $ 48.54 $ 151.46
30 OPERATING EXPENSE $ 167,383.50 $ 93,914.91 $ 48,563.81 $ 24,904.78
31 TRANS TO 111 UNINCOR $ 49,800.00 $ - $ - $ 49,800.00
32 TRANSFERS $ 49,800.00 $ - $ - $ 49,800.00
33 Budget Trans from Appraiser $ 2,000.00 $ - $ 765.96 $ 1,234.04
34 Budget Trans from Tax Collector $ 4,500.00 $ - $ 3,851.02 $ 648.98
35 TRANSFERS CONST $ 6,500.00 $ - $ 4,616.98 $ 1,883.02
36 RESERVES FOR FUTURE CONST $ 232,700.00 $ - $ - $ 232,700.00
37 RESERVES $ 232,700.00 $ - $ - $ 232,700.00
38 TOTAL BUDGET $ 456,383.50 $ 93,914.91 $ 53,180.79 $ 309,287.80
Total Available Balance $ 309,287.80
Plus Commited And Not Spent $ 93,914.91
I Estimated Cash $ 403,202.71
Estimated Cash Less
Uncollected Ad Valorem Taxes $ 377,557.85
145,888,273 FY 11 Final Taxable Value
132,933,552 FY 12 Final Taxable Value
129,715,669 FY 13 Oct Taxable Value
129,977,881 FY 14 Oct Taxable Value
140,171,072 FY 15 Oct Taxable Value
152,711,784 FY 16 Oct Taxable Value
165,745,378 FY 17 July Taxable Value
8.53% Adj.16 to 17
Property Tax Limitation Impact
FY 17 Gross Taxable Value 165,745,378 FY 17 FY 16 Debt Service Operations Total
Minus:New Const.Annex. 244,373 Millage 1.1438 1.1940 2.7532 0.5228 3.2760
Plus:Amendment#1 TV Component 0 Extension 189,580 182,338 401,700 76,300 478,000
Adj.Taxable Value 165,501,005 2.3582 1.1438 40000
FY 16 Levy 182,338 473,4001
!q
.a00683.QW
Rolled Back Rate(less Amend.One) 1.1017 Variance 113,300 185,000
91%of Rolled Back Rate 1.0026 91%of 1.2468 1.0409
SchumacherDan
From: Ruth Prior[ruthprior829@gmail.com]
Sent: Tuesday, February 07, 2017 3:36 PM
To: SchumacherDan; David Thompson; Lawrence Emmert; Rudnicki, Gene; Paul Carletta; Prior,
Ruth
Subject: MSTU next Board Meeting for Forest Lakes community
Please add to your next agenda, Replacing reflectors on Woodshire Lane.
The reason for this request is the safety of Unit Owners driving on Woodshire Lane at night. There is minimal
light on the road at night.
The Woodshire Lane road is not the normal width as a standard road.
We have several curves in the road where the reflectors are a safety help in traveling on these curves at night.
These reflectors would not only be helpful for traffic on Woodshire Lane but also for the traffic continuing to
the Fairways at Emerald Greens but also the individual homes on Forest Lakes Blvd. that use this road.
Your attention to this matter will be greatly appreciated for all the residents
that use the road.
Ernest Carroll, President
Emerald Greens Condominium Association
i