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Agenda 02/28/2017 Item #16E 902/28/2017 EXECUTIVE SUMMARY Recommendation to approve the administrative reports prepared by the Procurement Services Division for change orders, property disposal and other items as identified. OBJECTIVE: To promote accountability and provide transparency to the public and gain the Board’s approval/ratification for various procurement -related transactions. CONSIDERATIONS: In accordance with the Board’s Procurement Ordinance 2013-69 as amended by 2015-37 and the Procurement Manual (Section 19 Procedures), the Procurement Services Division produces a regular Administrative Report which provides for Board approval of the following transactions: Contract change orders/Amendments that do not exceed ten (10%) of the current Board approved aggregate amount; Modifications to the current Board approved performance schedule (number of days); Property disposal and revenue disbursement; and, Other items as determined by the County Manager or designee. FISCAL IMPACT: The net total for 4 changes to contracts is $0.00. The total number of days added to contracts is 478. No revenue was received for the disposal of surplus items. LEGAL CONSIDERATIONS: This item is approved for form and legality and requires a majority vote for Board action. - JAK GROWTH MANAGEMENT IMPACT: There is no Growth Management Impact associated with this action. RECOMMENDATION: To ratify/approve change orders and/or Contract Amendments; surplus disposal and revenue disbursement; and other items as determined by the County Manager or designee in accordance with Procurement Ordinance 2013-69 as amended by 2015-37. Prepared By: Adam Northrup, Procurement Strategist, Procurement Services ATTACHMENT(S) 1. 0228 Change Order Report - FY17 (PDF) 2. 0228 Change Order Backup - FY17 (PDF) 3. 0228 Disposal Report - FY17 (PDF) 16.E.9 Packet Pg. 1056 02/28/2017 COLLIER COUNTY Board of County Commissioners Item Number: 16.E.9 Doc ID: 2712 Item Summary: Recommendation to approve the administrative reports prepared by the Procurement Services Division for change orders, property disposal and other items as identified. Meeting Date: 02/28/2017 Prepared by: Title: Procurement Specialist – Procurement Services Name: Adam Northrup 02/07/2017 4:02 PM Submitted by: Title: – Procurement Services Name: Ted Coyman 02/07/2017 4:02 PM Approved By: Review: Procurement Services Adam Northrup Additional Reviewer Completed 02/08/2017 2:53 PM Procurement Services Ted Coyman Additional Reviewer Completed 02/08/2017 3:59 PM Procurement Services Tracey Payne Additional Reviewer Completed 02/08/2017 4:26 PM Administrative Services Department Michael Cox Level 1 Division Reviewer Completed 02/09/2017 3:57 PM County Attorney's Office Jeffrey A. Klatzkow Level 2 Attorney Review Completed 02/15/2017 10:09 AM Administrative Services Department Len Price Level 2 Division Administrator Review Completed 02/15/2017 6:17 PM Office of Management and Budget Valerie Fleming Level 3 OMB Gatekeeper Review Completed 02/16/2017 8:46 AM Office of Management and Budget Laura Wells Additional Reviewer Completed 02/16/2017 9:58 AM County Attorney's Office Jeffrey A. Klatzkow Level 3 County Attorney's Office Review Completed 02/16/2017 2:42 PM County Manager's Office Nick Casalanguida Level 4 County Manager Review Completed 02/21/2017 8:33 AM Board of County Commissioners MaryJo Brock Meeting Pending 02/28/2017 9:00 AM 16.E.9 Packet Pg. 1057 Administrative Services Change Order Report Item page #Contract/ Grant No.Change #DateProject Name Vendor Name Division - Project Manager Original Contract Amount Current Contract Amount Change Order Amount Revised Contract Amount % Over Board Approved Amount Contract Length Change in length (Days) Updated contract length Change in length (%) 1 1 13-6164 1 01/27/17 Real Time Modeling Pilot Project Carollo PUEPMD - Oscar Martinez $99,928.00 $99,928.00 $0.00 $99,928.00 0.00%365 0 365 0.00% 2 17 13-6164 1 1/27/2017 Modeling Program & GIS Assistance Carollo PUEPMD - Oscar Martinez $90,818.00 $90,818.00 $0.00 $90,818.00 0.00%365 0 365 0.00% 3 33 14-6342 10 2/2/2017 Collier Blvd. (Golden Gate to Green Blvd)Community Asphalt Transportation Engineering - Kevin Dugan $22,688,000.00 $22,688,000.00 $0.00 $22,688,000.00 0.00%810 12 822 1.48% 4 36 14-6345 2 2/8/2017 Creekside Force Main Phase 1 S-05 Stantec Consulting PUD Engineering - Corinne Trtan $167,156.00 $167,156.00 $0.00 $167,156.00 0.00%250 466 716 186.40% Meeting Date Total number of Change orders Total Dollar Change Total Change in Days 2/28/2017 4 $0.00 478 16.E.9.a Packet Pg. 1058 Attachment: 0228 Change Order Report - FY17 (2712 : Procurement Services Administrative Report - 116.E.9.b Packet Pg. 1059 Attachment: 0228 Change Order Backup - FY17 (2712 : Procurement Services Administrative Report - 216.E.9.b Packet Pg. 1060 Attachment: 0228 Change Order Backup - FY17 (2712 : Procurement Services Administrative Report - 316.E.9.b Packet Pg. 1061 Attachment: 0228 Change Order Backup - FY17 (2712 : Procurement Services Administrative Report - 416.E.9.b Packet Pg. 1062 Attachment: 0228 Change Order Backup - FY17 (2712 : Procurement Services Administrative Report - 516.E.9.b Packet Pg. 1063 Attachment: 0228 Change Order Backup - FY17 (2712 : Procurement Services Administrative Report - 616.E.9.b Packet Pg. 1064 Attachment: 0228 Change Order Backup - FY17 (2712 : Procurement Services Administrative Report - 716.E.9.b Packet Pg. 1065 Attachment: 0228 Change Order Backup - FY17 (2712 : Procurement Services Administrative Report - 816.E.9.b Packet Pg. 1066 Attachment: 0228 Change Order Backup - FY17 (2712 : Procurement Services Administrative Report - 916.E.9.b Packet Pg. 1067 Attachment: 0228 Change Order Backup - FY17 (2712 : Procurement Services Administrative Report - 1016.E.9.b Packet Pg. 1068 Attachment: 0228 Change Order Backup - FY17 (2712 : Procurement Services Administrative Report - 1116.E.9.b Packet Pg. 1069 Attachment: 0228 Change Order Backup - FY17 (2712 : Procurement Services Administrative Report - 1216.E.9.b Packet Pg. 1070 Attachment: 0228 Change Order Backup - FY17 (2712 : Procurement Services Administrative Report - 1316.E.9.b Packet Pg. 1071 Attachment: 0228 Change Order Backup - FY17 (2712 : Procurement Services Administrative Report - 1416.E.9.b Packet Pg. 1072 Attachment: 0228 Change Order Backup - FY17 (2712 : Procurement Services Administrative Report - 1516.E.9.b Packet Pg. 1073 Attachment: 0228 Change Order Backup - FY17 (2712 : Procurement Services Administrative Report - 1616.E.9.b Packet Pg. 1074 Attachment: 0228 Change Order Backup - FY17 (2712 : Procurement Services Administrative Report - 1716.E.9.b Packet Pg. 1075 Attachment: 0228 Change Order Backup - FY17 (2712 : Procurement Services Administrative Report - 1816.E.9.b Packet Pg. 1076 Attachment: 0228 Change Order Backup - FY17 (2712 : Procurement Services Administrative Report - 1916.E.9.b Packet Pg. 1077 Attachment: 0228 Change Order Backup - FY17 (2712 : Procurement Services Administrative Report - 2016.E.9.b Packet Pg. 1078 Attachment: 0228 Change Order Backup - FY17 (2712 : Procurement Services Administrative Report - 2116.E.9.b Packet Pg. 1079 Attachment: 0228 Change Order Backup - FY17 (2712 : Procurement Services Administrative Report - 2216.E.9.b Packet Pg. 1080 Attachment: 0228 Change Order Backup - FY17 (2712 : Procurement Services Administrative Report - 2316.E.9.b Packet Pg. 1081 Attachment: 0228 Change Order Backup - FY17 (2712 : Procurement Services Administrative Report - 2416.E.9.b Packet Pg. 1082 Attachment: 0228 Change Order Backup - FY17 (2712 : Procurement Services Administrative Report - 2516.E.9.b Packet Pg. 1083 Attachment: 0228 Change Order Backup - FY17 (2712 : Procurement Services Administrative Report - 2616.E.9.b Packet Pg. 1084 Attachment: 0228 Change Order Backup - FY17 (2712 : Procurement Services Administrative Report - 2716.E.9.b Packet Pg. 1085 Attachment: 0228 Change Order Backup - FY17 (2712 : Procurement Services Administrative Report - 2816.E.9.b Packet Pg. 1086 Attachment: 0228 Change Order Backup - FY17 (2712 : Procurement Services Administrative Report - 2916.E.9.b Packet Pg. 1087 Attachment: 0228 Change Order Backup - FY17 (2712 : Procurement Services Administrative Report - 3016.E.9.b Packet Pg. 1088 Attachment: 0228 Change Order Backup - FY17 (2712 : Procurement Services Administrative Report - 3116.E.9.b Packet Pg. 1089 Attachment: 0228 Change Order Backup - FY17 (2712 : Procurement Services Administrative Report - 3216.E.9.b Packet Pg. 1090 Attachment: 0228 Change Order Backup - FY17 (2712 : Procurement Services Administrative Report - 3316.E.9.b Packet Pg. 1091 Attachment: 0228 Change Order Backup - FY17 (2712 : Procurement Services Administrative Report - 3416.E.9.b Packet Pg. 1092 Attachment: 0228 Change Order Backup - FY17 (2712 : Procurement Services Administrative Report - 3516.E.9.b Packet Pg. 1093 Attachment: 0228 Change Order Backup - FY17 (2712 : Procurement Services Administrative Report - 3616.E.9.b Packet Pg. 1094 Attachment: 0228 Change Order Backup - FY17 (2712 : Procurement Services Administrative Report - 3716.E.9.b Packet Pg. 1095 Attachment: 0228 Change Order Backup - FY17 (2712 : Procurement Services Administrative Report - 3816.E.9.b Packet Pg. 1096 Attachment: 0228 Change Order Backup - FY17 (2712 : Procurement Services Administrative Report - Collier County Property Disposal  a nd Revenue Report January 26 ‐ February 7, 2017Type of DispositionReason CustodianResponsible Cost CenterSAP Asset #Inventory #County Asset NumberDescriptionSerial Number Approx. Net Book  Collier Revenue/ Trade‐In Value Destoryed Item no longer works KEN KOVENSKY 138327 30019415 20000938 LASER W/TRIPODWD154643‐$               ‐$              Destoryed Item no longer works KEN KOVENSKY 138327 30019416 20000937 LASER W/TRIPODWD154641‐$               ‐$              ScrappedItem does not work and has been used in the labLIZABETH  JOHNSSEN 233350 30010120 CC10000687 ICE MACHINE ICE‐O‐MATIC ICE0500FA3 #07031280014363199.17$         ‐$              ScrappedItem does not work and has been used in the labLIZABETH  JOHNSSEN 233350 30010201 CC10000956INCUBATOR THERMO SCIENTIFIC PRECISION 815258.25$          ‐$              DestroyedNo longer in working conditionSTEPHANIE VICK 155810 30000306 20050878 HEWLETT PACKARD LASERJET 5500 DN JPEK001075‐$               ‐$              DestroyedNo longer in working conditionSTEPHANIE VICK 155810 30000692 CC10003940 LAPTOP DELL LATITUDE E6520CGW83R1‐$               ‐$              DestroyedNo longer in working conditionSTEPHANIE VICK 155810 30000495 CC10000468 PRINTER HP 9050N LASER JETJPCL64703C‐$               ‐$              StolenCAT vendr lost radio and replaced with a new oneMICHELLE ARNOLD 138336 30014396 20060276 PORTABLE P5150 SCAN RADIO9990520‐$               ‐$              Scrapped Projector unusableSTEPHANIE VICK 155810 30000316 20051088 PROJECTOR DELL 3300MP5M9Q961‐$               ‐$              ScrappedEquipment no longer functionalSTEVE MESSNER 253214 30014255 CC20000357MOWER DECK 2008 OXX SCL560 5' ROTARY TOWED25742‐$                ‐$              Recycled Non‐FunctionalLIZABETH  JOHNSSEN 233312 30009433 9811627W257 DRAWERED STORAGE UNITS FOR MAINTENANCE PARTS‐$                ‐$              Recycled Non‐FunctionalLIZABETH  JOHNSSEN 233312 30009434 9811617W257 DRAWERED STORAGE UNITS FOR MAINTENANCE PARTS‐$                ‐$              RecycledNo longer in working conditionKEN KOVENSKY 178975 30003860 CC10001492STORAGE REFRIGERATOR VWR 55702‐524832.53$         ‐$              16.E.9.c Packet Pg. 1097 Attachment: 0228 Disposal Report - FY17 (2712 : Procurement Services Administrative Report - February 28)