Agenda 02/28/2017 Item #16C 502/28/2017
EXECUTIVE SUMMARY
Recommendation to approve the selection committee's rankings of Request for Proposal 15-6485,
“Biosolids Management Facility,” with the three top scored firms Synagro, Veolia, and Quasar and
begin the second step of the process consisting of an evaluation of technical proposals to design,
build, own, operate and maintain a Biosolids Facility.
OBJECTIVE: To secure a qualified third party service provider to manage the biosolids produced at the
North and South County Water Reclamation Facilities (NCWRF and SCWRF), septic tank wastes, high
strength wastes (e.g., fats, oils and grease), septage and, eventually, residential and commercial organic
wastes generated in the county. This solicitation is intended to deliver a turn-key solution at a processing
facility that includes energy recovery and beneficial use of the resulting product.
CONSIDERATIONS: Biosolids (also known as sludge or residuals) is a nutrient -rich organic matter in
the solid, semi-solid or liquid form produced during the treatment of domestic wastewater. The biosolids
consist of various biological and inert components created during the activated sludge process. The
county currently manages dewatered biosolids produced at the NCWRF and SCWRF by transporting the
materials to the Okeechobee Landfill under a contract between the county and Waste Management Inc.,
of Florida. In fiscal year 2015, the county spent approximately $1.7 million hauling and disposing of
25,000 tons of biosolids.
The county is proceeding with the development of an in-county management solution for biosolids and
other high strength wastes. This interest is based on many factors, including:
1) As the county's population increases, greater quantities of biosolids and high strength waste will
be generated;
2) The adoption of Ordinance 2003-18 that prohibits the disposal of fats, oils and grease into the
wastewater system;
3) Recognition that fats, oils and grease have an adverse impact on the wastewater system,
ecosystem, and the water reclamation facilities;
4) There are opportunities to utilize biosolids and high strength waste as an energy source; and,
5) By managing the biosolids and high strength waste in the county, it reduces the county’s liability
when compared to transporting the materials for out-of-county disposal.
As a preliminary step to appropriately managing these resources, the county convened a Project Delivery
Team to participate in a transparent and thorough evaluation process to identify the preferred technology.
Based on this process, it was recommended that the county proceed with a two-step Request for Proposals
(RFP) for a biosolids management system, in conjunction with additional pre- or post-processing to
achieve Class AA Biosolids per Florida Department of Environmental Protection (DEP) (Class A EQ per
US EPA Part 503 standards) in the form of a biosolids cake or dried biosolids product. The first step
would be a general overview of the qualified firms, with the intention to short list three viable vendors.
The second step consists of a detailed technical overview, with the intention to move forward with
contract negotiations with the top vendor. In addition, it was recommended that the planned facility’s
capacity, at a 20 year minimum, should be sized to handle all residuals generated in Collier County.
On December 7, 2015, the Procurement Services Division released notices of RFP 15 -6485 to 1,455
vendors for owning, operating, financing, and constructing a dewatered solids cake and high strength
wastes management and processing facility. Fifty-one solicitation packages were downloaded, and six
bids were received February 26, 2016, as shown below and on the attached score sheet (Attachment 2).
The selection committee met May 13, 2016, and as described in the solicitation document, by consensus,
scored each of the proposals. Following receipt of Step -1 Proposals, the county had a subject matter
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expert consultant review the proposals for conformance with the evaluation criteria specified in the
solicitation and summarized the responses in a presentation to the selection committee at its meeting May
13, 2016. The county utilized the in-depth summary only as a reference in performing its proposal
evaluation and making recommendations for short listing the qualified firms.
Biosolids Management Facility
Score Name of Firm
410.0 Veolia
405.0 Synagro
368.0 Quasar
352.6 Natural Systems Utilities
334.5 BioFerm
334.0 Nefco
The three top-scored firms are qualified and have extensive experience analyzing, designing, and
managing biosolids. Staff recommends approval of the short list and moving forward with Step 2
of the RFP solicitation with the top three vendors with following focus and Vision:
VISION: Beneficial use of all organic waste toward a sustainable re-use and green energy
program for the next 50 years
GUIDING PRINCIPLES: Protect Public Health and Environment; Sustainable Essential Utility
Services; Scalable and Adoptable Integrated Utility System; Flexible to Regulatory Landscape
and Requirements for sustained compliance;
MISSION: Manage all of the biosolids produced at all County Owned Wastewater Reclamation
Plants/Facilities (potentially including other Municipal Utilities/Facilities), septic tank wastes
generated within Collier County, high strength wastes (e.g., fats, oils and grease), grease-
trap/septage waste and, eventually, residential and commercial organic wastes generated in the
county. This solicitation is intended to deliver a turn-key solution at a processing facility that
includes energy recovery and beneficial use of the resulting product.
FISCAL IMPACT: The Biosolids Facility will be located in the Resource Recovery Business
Park. The County’s intent is to select a vendor to design, build, own, operate and maintain a
Biosolids Facility. The County will be responsible for construction of the infrastructure (roads,
water, sewer, etc.) and have budgeted for these in the Wastewater User Fee Capital Fund 414,
Project 50110.
LEGAL CONSIDERATIONS: This item is approved as to form and legality, and requires majority
vote for Board approval.-SRT
GROWTH MANAGEMENT IMPACT: None.
RECOMMENDATION: That the Board of County Commissioners approves the selection committee
rankings and authorizes moving forward with Step 2 of RFP 15-6485 with the top three vendors.
Prepared By: Angel Rodriguez, Associate Project Manager, Solid & Hazardous Waste Management
Division
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ATTACHMENT(S)
1. RFP 15-6485 Biosolids_Management_ Facility_Solicitation (PDF)
2. 15-6485 Step 1 Final Scoring (PDF)
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COLLIER COUNTY
Board of County Commissioners
Item Number: 16.C.5
Doc ID: 2528
Item Summary: Recommendation to approve the selection committee's rankings of Request for
Proposal 15-6485, “Biosolids Management Facility,” with the three top scored firms Synagro, Veolia, and
Quasar and begin the second step of the process consisting of an evaluation of technical proposals to
design, build, own, operate and maintain a Biosolids Facility.
Meeting Date: 02/28/2017
Prepared by:
Title: Project Manager, Associate – Solid and Hazardous Waste
Name: Angel Rodriguez
01/04/2017 11:18 AM
Submitted by:
Title: Division Director - Solid Waste – Solid and Hazardous Waste
Name: Dan Rodriguez
01/04/2017 11:18 AM
Approved By:
Review:
Procurement Services Swainson Hall Additional Reviewer Completed 01/18/2017 9:00 AM
Procurement Services Brenda Brilhart Additional Reviewer Completed 01/18/2017 2:31 PM
Wastewater Beth Johnssen Additional Reviewer Completed 01/20/2017 10:36 AM
Procurement Services Lissett DeLaRosa Level 1 Purchasing Gatekeeper Completed 01/20/2017 12:09 PM
Public Utilities Operations Support Joseph Bellone Additional Reviewer Completed 01/23/2017 2:20 PM
Solid and Hazardous Waste Dan Rodriguez Additional Reviewer Completed 02/07/2017 1:00 PM
Public Utilities Department Margie Hapke Additional Reviewer Completed 02/07/2017 1:17 PM
Procurement Services Ted Coyman Additional Reviewer Completed 02/07/2017 5:53 PM
Public Utilities Department Heather Bustos Level 1 Division Reviewer Completed 02/08/2017 9:34 AM
Public Utilities Department George Yilmaz Level 2 Division Administrator Review Completed 02/16/2017 9:17 AM
County Attorney's Office Scott Teach Level 2 Attorney Review Completed 02/17/2017 8:28 AM
Office of Management and Budget Valerie Fleming Level 3 OMB Gatekeeper Review Completed 02/17/2017 8:57 AM
County Attorney's Office Jeffrey A. Klatzkow Level 3 County Attorney's Office Review Completed 02/17/2017 10:48 AM
Budget and Management Office Ed Finn Additional Reviewer Completed 02/21/2017 9:29 AM
Office of Management and Budget Susan Usher Additional Reviewer Completed 02/21/2017 3:24 PM
County Manager's Office Leo E. Ochs Level 4 County Manager Review Completed 02/22/2017 3:51 PM
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Board of County Commissioners MaryJo Brock Meeting Pending 02/28/2017 9:00 AM
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REQUEST FOR PROPOSAL
COLLIER COUNTY
BOARD OF COUNTY COMMISSIONERS
Solicitation 15-6485 Biosolids Management Facility
Swainson Hall, Procurement Strategist
239-252-8935 (Telephone)
239-252-6334 (Fax)
swainsonhall@colliergov.net (Email)
This proposal solicitation document is prepared in a Microsoft Word format. Any alterations to this document
made by the Vendor may be grounds for rejection of proposal, cancellation of any subsequent award, or any
other legal remedies available to the Collier County Government.
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Table of Contents
LEGAL NOTICE .................................................................................................................................................................. 3
EXHIBIT I: SCOPE OF WORK, SPECIFICATIONS AND RESPONSE FORMAT ........................................................................... 4
EXHIBIT II: GENERAL RFP INSTRUCTIONS .........................................................................................................................17
EXHIBIT III: COLLIER COUNTY PURCHASE ORDER TERMS AND CONDITIONS ....................................................................21
EXHIBIT IV: ADDITIONAL TERMS AND CONDITIONS FOR RFP...........................................................................................25
ATTACHMENT 1: VENDOR’S NON-RESPONSE STATEMENT ...............................................................................................34
ATTACHMENT 2: VENDOR CHECK LIST .............................................................................................................................35
ATTACHMENT 3: CONFLICT OF INTEREST AFFIDAVIT ........................................................................................................36
ATTACHMENT 4: VENDOR DECLARATION STATEMENT ....................................................................................................37
ATTACHMENT 5: AFFIDAVIT FOR CLAIMING STATUS AS A LOCAL BUSINESS ....................................................................39
ATTACHMENT 6: IMMIGRATION AFFIDAVIT CERTIFICATION ...........................................................................................40
ATTACHMENT 7: VENDOR SUBSTITUTE W – 9 .................................................................................................................41
ATTACHMENT 8: INSURANCE AND BONDING REQUIREMENTS ........................................................................................42
ATTACHMENT 9: REFERENCE QUESTIONNAIRE ................................................................................................................44
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Legal Notice
Sealed Proposals for a turn-key project that includes owning, operating, and financing a dewatered
solids cake and high strength wastes management and processing facility will be received until
3:00PM Naples local time, on Friday, January 22, 2016 at the Collier County Government,
Purchasing Department, 3327 Tamiami Trail E, Naples, FL 34112.
Solicitation
15-6485 Biosolids
Collier County intends to procure a qualified service provider under an outsourcing approach that
consists of a two-step process. Services to be provided may include, but not be limited to a turn-key
project that includes owning, operating, and financing a dewatered solids cake and high strength
wastes (HSW ) management and processing facility.
This is a two-step solicitation. The first step is to receive proposals of current and past
performance of qualified firms, and to create a shortlist of a maximum of five (5) firms by a selection
Committee; and then request that those short-listed firms be invited to submit comprehensive
technical and price proposals under the second step.
A non-mandatory pre-proposal conference will be held on Tuesday, December 22, 2015, commencing
promptly at 10:00AM, and will be held in the Purchasing Department Conference Room, Collier
County Government, Purchasing Department, 3327 Tamiami Trail E, Naples, FL 34112. We would
prefer physical participation in this conference; however, for those who cannot attend, please join us
on conference line 239-252-7001 - Passcode 489812. If this pre-proposal conference is denoted as
“mandatory”, prospective Vendors must be present in order to submit a proposal response.
All responses shall be made upon the official proposal form which may be obtained on the Collier
County Purchasing Department Online Bidding System website: www.colliergov.net/bid.
Collier County does not discriminate based on age, race, color, sex, religion, national origin, disability
or marital status.
BOARD OF COUNTY COMMISSIONERS
COLLIER COUNTY, FLORIDA,
BY: /S/ Joanne Markiewicz
Director, Procurement Services
This Public Notice was posted on the Collier County Purchasing Department website:
www.colliergov.net/purchasing and in the Lobby of Purchasing Building "G", Collier County
Government Center on December 7, 2015
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Exhibit I: Scope of Work, Specifications and Response Format
As requested by the Collier County Solid and Hazardous Waste Division (hereinafter, the “Division or
Department”), the Collier County Board of County Commissioners Procurement Services Division
(hereinafter, “County”) has issued this Two Step Request for Proposal (hereinafter, “RFP”) with the
intent of obtaining proposals from interested and qualified Consultants in accordance with the terms,
conditions and specifications stated or attached. The Consultant, at a minimum, must meet the
requirements of the Specifications or Scope of Work stated.
The results of this solicitation may be used by other County departments once awarded according to
the Board of County Commissioners Purchasing Policy.
Background
Collier County owns and operates two Water Reclamation Facilities (WRFs), the North County WRF
(NCWRF), and South County WRF (SCWRF). Currently the liquid solids generated at the WRFs are
dewatered using belt filter presses and are then transported by a third party contractor from Collier
County to the Okeechobee Landfill. Figure 1 presents the monthly quantity of dewatered solids cake
hauled to the Okeechobee Landfill from 2007 to 2014 for both WRFs. The dewatered solids cake
production ranges from less than 1,500 to over 3,200 wet tons per month, following a consistent
pattern each year. This pattern correlates with the peak population increase during winter months.
Figure 2 presents the most recent (2013) monthly dewatered solids cake hauled to the Okeechobee
Landfill, identifying the contribution from each WRF.
Figure 1
Monthly Dewatered Solids Cake Totals from 2007 – 2014*
* The gap in 2012 is due to unavailable data.
0
500
1,000
1,500
2,000
2,500
3,000
3,500 Oct-07 Jan-08 Apr-08 Jul-08 Oct-08 Jan-09 Apr-09 Jul-09 Oct-09 Jan-10 Apr-10 Jul-10 Oct-10 Jan-11 Apr-11 Jul-11 Oct-11 Jan-12 Apr-12 Jul-12 Oct-12 Jan-13 Apr-13 Jul-13 Oct-13 Jan-14 Apr-14 Dewatered Solids Cake (wet tons) NCWRF SCWRF
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Figure 2
Monthly Dewatered Solids Cake Totals in 2013
Based on the data provided from 2010 to 2014, the dewatering belt filter presses produced dewatered
solids cake ranging from 11.1% to 15.8% total solids (TS) at the NCW RF, and 14.0% to 15.2% TS at
the SCWRF. Current solids content of dewatered solids cake averages between 13 and 14.5 percent
solids. Volatile solids content (of the dewatered solids cake) is currently between 80 and 83 percent
volatile content. Based on the data and using a dry weight basis, peaking factors of maximum month
to average daily dewatered solids cake production are similar for both plants, with NCWRF at 1.45
and SCWRF at 1.46. The data appropriately captures increases in Collier County’s winter population.
In addition to dewatered solids cake quantities, the data presented in Table 1 indicate that the
regulated pollutants in dewatered solids from NCWRF and SCW RF are all safely below the EQ limits
stipulated in the US EPA Part 503 Rule. While these data are based on limited grab samples with no
guarantee that they necessarily represent dewatered solids cake quality throughout the year, the low
levels of regulated pollutants indicate a very low risk to Collier County that processed biosolids use or
disposal will be restricted with respect to these constituents.
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Table 1
Comparison of EPA Part 503 “Exceptional Quality” Pollutant Concentration Limits with Solids Analysis
NCWRF SCWRF
Metal EQ/PC*
(mg/kg)
Average
(mg/kg) Max
(mg/kg)
Meets
EQ/PC
Average
(mg/kg) Max
(mg/kg)
Meets
EQ/PC
Arsenic 41 2.6 4.2 Y 4.1 5.7 Y
Cadmium 39 1.2 1.7 Y 1.3 1.4 Y
Chromium 1200 13.7 19.3 Y 19.7 28.0 Y
Copper 1,500 271 376 Y 358 443 Y
Lead 300 10.4 15.0 Y 12.9 17.4 Y
Mercury 17 0.82 2.70 Y 0.38 0.48 Y
Molybdenu
m
75** 8.2 14.3 Y 5.8 6.5 Y
Nickel 420 11.0 15.2 Y 11.7 13.3 Y
Selenium 36 6.3 9.4 Y 6.6 10.1 Y
Zinc 2,800 765 1,070 Y 803 921 Y
*Pollutant Concentration for Exceptional Quality Biosolids
**Molybdenum does not have an EQ/PC value at this time; the value shown represents the
Pollutant Ceiling Concentration.
Detailed Scope of Work
Solicitors shall propose a primary means of a biosolids processing system for consideration
by the County.
Minimum Evaluation Criteria
The Proposer must demonstrate in its Proposal that the Proposer meets certain minimum technical
and financial qualification criteria. Satisfying these minimum criteria is required to be considered in
the second step of the RFP. The minimum technical qualifications are as follows:
• The Proposer must demonstrate that it has successfully developed a facility that is similar in
scope and scale to the facility sought by the County’s and that the Proposer’s proposed
technology and project approach can be used to construct the Facility to meet the County’s
objectives.
• The dewatered solids cake and other HSW processing system technology proposed must
have been successfully implemented on a comparable scale by the Proposer at a minimum of
two (2) facilities that are currently operating commercially, or will be in commercial operation
within six (6) months of proposer selection.
• The Proposer or the operator element of the Proposer must have demonstrated experience at
operating one or more dewatered solids cake and other HSW processing facilities for a
minimum period of two (2) years.
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• The member of the Respondent’s Core Project Team that will provide construction services
requested by this RFP must have all licenses required by Chapter 489, Florida statutes, to
provide those services.
The minimum financial criteria are as follows:
• The Proposer must have a net worth of at least $20 million ($20,000,000.00).
No material changes must have occurred since the date of certification of the Proposer’s financial
position to the County that, in the County’s sole judgment, impairs the Proposer’s ability to meet its
obligations with respect to the project.
The planned Collier County Biosolids Management Facility (CCBMF) is to be part of an integrated
municipal solid waste processing site located adjacent to the Collier County Solid Waste Landfill. The
County currently manages dewatered solids cake produced from the North County Water
Reclamation Facility (NCWRF) and the South County Water Reclamation Facility (SCWRF) by
transporting the materials to the Okeechobee Landfill under a contract between the County and
Waste Management Inc. of Florida (WMIF). This option has been employed as the current activated
solids process results in the dewatered solids cake not meeting State of Florida’s minimum Class B
biosolids criteria for land application or end use. In fiscal year 2014, approximately 25,000 wet tons of
dewatered solids cake were managed in this manner. The 2017 and 2035 projected quantities of
dewatered solids cake generation are approximately 28,000 tons and 39,000 wet tons respectively.
Current solids content of dewatered solids cake averages between 13 and 14.5 percent solids.
Volatile solids content (of the dewatered solids cake) is currently between 80 and 83 percent volatile
content.
The County wishes to develop an in‐County solution for managing dewatered solids cake and other
HSW . This plan is motivated by many factors including:
As the County Peak population increases from approximately 402,000 persons to nearly
557,000 persons in 2035 (estimated), greater quantities of dewatered solids cake and HSW
will be generated;
The adoption of Ordinance #2003‐18 that prohibits the disposal of fats, oil and grease (FOG)
into the County wastewater system;
Recognition that FOG has an adverse impact on the wastewater system;
There are opportunities to utilize solids, FOG and HSW as an energy source; and
Managing the dewatered solids and HSW in the County reduces the County’s liability when
compared to transporting the materials to out‐of‐County disposal.
This solicitation is intended to secure a qualified third party service provider to deliver a turn-key
solution to manage dewatered solids cake, septage, FOG and HSW at a processing facility.
The Respondent is asked to supply and install process equipment, piping, tankage, conveyors,
electrical, instrumentation, controls, buildings and related appurtenances to provide for an anaerobic
digestion system with a capacity of approximately 40,000 wet tons of feedstock annually. This
feedstock includes dewatered solids cake from both County operated water reclamation facilities as a
minimum (Primary Feedstock), and potentially other wastewater solids, FOG and other HSW
materials generated within the County (Secondary Feedstock Materials).
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The new biosolids management facility shall produce a Class AA biosolids per Florida Department of
Environmental Protection (DEP) (Class A EQ per US EPA Part 503 standards) in the form of a
biosolids cake or dried biosolids product.
The following is a list of acceptable primary processes:
• Thermal drying of digested, dewatered solids cake;
• Thermophilic temperature digestion to achieve Florida Class AA standards;
• Pre-pasteurization, thermal hydrolysis or similar technologies in tandem with (prior to)
mesophilic anaerobic digestion; and
• High temperature treatment after mesophilic anaerobic digestion to achieve Florida Class AA
standards is only acceptable if a letter of equivalency from the US EPA such as the pathogen
equivalency committee is provided to demonstrate the process meets these standards.
The following is a list of non-acceptable primary processes:
• Composting; and
• Alkaline stabilization or other chemical stabilization technologies to achieve Class AA
standards.
Facilities will include as a minimum, dewatered and liquid solids receiving, septage, FOG and HSW
receiving, blending/storage tankage, anaerobic digestion facilities, dewatering, dewatered filtrate
treatment, biogas handling, storage and cleaning system, combined heat and power system,
dewatered solids cake or dried granule storage and out loading, odor control, instrumentation and
monitoring, and control and process buildings. An optional CNG fueling station is also desired and
the respondent is requested to address conditions necessary for its inclusion in the proposed facilities.
Only commercially proven processes at the size and scale of this planned CCBMF will be considered.
The respondent must provide all materials, labor, supervision and expertise to properly construct,
install and operate the facility to meet the terms of these technical requirements.
The proposed site will consist of approximately five (5) contiguous acres of land that is owned by the
County. The County intends to lease the site at minimal cost to the successful respondent for a period
of 5 years with three (3) optional five (5) years renewals. The site will have water, sewer and electric
service adjacent or across the road from it and available for respondent to connect to. The respondent
shall provide size and capacity requirements for these utilities in their pr oposal. The County will
provide site development permits. Natural gas service is not currently available at this site.
The biogas produced will be used to generate electricity in a combined heat and power (CHP) system.
Electrical power will be transmitted and metered into the local grid. Recovered heat from the CHP
system should be utilized in facilities and operations at the CCBMF. The County desires to have a
compressed natural gas fueling station available at the outset or at a future point in time and will
negotiate with the successful respondent a potential CNG fuel purchase agreement.
The Respondent will be responsible for obtaining all required approvals from Florida DEP.
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The Respondent is also responsible for providing hauling of dewatered solids cake from both County
water reclamation facilities to the planned CCBMF.
The respondent is responsible for providing the personnel, resources and costs associated with
hauling of finished biosolids product and any system residues to outlets or disposal.
If the proposal submitted for this contract varies from these requirements, the proposal submission
shall describe the differences in sufficient detail for the Owner’s technical evaluation of proposals.
Project Management
The Selected Respondent shall supply project management services throughout the project. These
services will include but not be limited to schedule development and control, budget development and
control, manpower loading as required, engineering quality plan, monthly invoicing and pay requests,
project controls, scope and change management, and monthly report on schedule, budget, and
progress.
Minutes including items of discussion, action items and decisions agreed to and updated project
schedule as well as a three (3) week look-ahead forecast schedule shall be provided within 2
business days of each meeting.
The Selected Respondent shall develop and submit to the County for approval before beginning work,
a detailed schedule for each sub-phase of the project, and track progress against the baseline
schedule. The schedule shall include milestones including each point in time where information
deliverables are provided to the County, installation completion of each major component, system and
facility, site delivery dates for all major equipment and materials, substantial completion, startup,
commissioning, performance testing and final commissioning. Provide schedule in Microsoft Project
TM and PDF format. Provide updated schedule at least once per month, tracked against initial
baseline.
The Selected Respondent shall develop and maintain a risk register and in conjunction with the
County develop mitigation strategies for all identified risks through all phases of the project.
The Selected Respondent shall also develop and implement a Construction Plan detailing contracting
philosophy, providing equipment and materials lay down areas, construction schedule, site access
and traffic plan, and OH&S and environmental plan.
Feedstock Quantities and Characteristics
County Operated Water Reclamation Facility Solids Production
Collier County owns and operates two (2) Water Reclamation Facilities: The North County Water
Reclamation Facility and the South County Water Reclamation Facility.
The North County Water Reclamation Facility is located at 10500 Goodlette-Frank Road,
Naples, Florida, approximately 17 miles from the Collier County Resource Recovery Park.
The South County Water Reclamation Facility is located at 5600 Warren Street, Naples,
Florida, approximately 10 miles from the Collier County Resource Recovery Park.
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Table 2 summarizes general information about the projected solids production from these facilities in
2034. These materials are the Primary Feedstock materials that must be managed by the CCBMF
and the contracted selected respondent.
Table 2
Estimated Biosolids Production in 2034
Design Criteria NCWRF SCWRF Total
Average Annual Dewatered Solids Cake Loading (DT/day) 8 6 15
Average Annual Dewatered Solids Cake Concentration (% TS) 13% 14.5%
Average Annual Volatile Solids Concentration (%VS) 82% 80%
Average Annual Dewatered Solids Cake Loading (WT/day) 64 43 108
Average Annual Dewatered Solids Cake Production (WT/Year) 23,360 15,695 39,055
MM:AD Peaking Factor 1.45 1.46
MM Dewatered Solids Cake Loading (DT/day) 12 9 21
MM Dewatered Solids Cake (WT/day) 93 63 156
Quantities assume no significant change in treatment process and dewatered cake characteristics
* 2017 Average Annual Production is projected to be 25,700 wet tons, 2% growth/year.
Other Water Reclamation Facilities in the County and Solids Productions in 2013
Table 3 presents solids production data for the other 4 utilities within Collier County as well as the
disposition of these materials. These utilities have been contacted by Collier County and provid ed this
data. The level of interest of these utilities to make their solids available to a regional digestion facility
has not been determined. These materials are considered secondary feedstock materials.
Table 3
Other Collier County W ater Reclamation Facility Solids Production in 2013.
Utilit y W et Tons %TS %VS Dr y Tons Current disposal
Ave Maria 130,000 g als 1.75 81 44 Periodically hauled offsite for dewatering and
landfilling
Golden Gate City 964 18-20 N/A 174 Synagro Dewaters and landfills or composts
Marco Is land 272 16 80 44 Hauled offsite
City of Naples 4,591 14-16 82 693 Hauled to Synagro Compost Facility
SUBTOTAL 5,827 955
Other Potentially Available Waste Materials
No characterization has been done to ascertain potential quantities of FOG or other HSW in the
County. However, a FOG ordinance has been in place since 2003 requiring food services to regularly
clean out grease traps. (Ordinance #2003‐18 that prohibits the disposal of fats, oil and grease (FOG)
into the County wastewater system.) These materials are considered secondary feedstock materials.
Population estimates from the County predict the 2014 County population of approximately 230,000
persons to increase to over 345,000 persons by 2034.
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Term of Contract
The County anticipates a long–term arrangement with the selected vendor. The contract
term, if an award(s) is made, is intended to be for five (5) years with three (3) five (5) years
renewal options.
Projected Solicitation Timetable
Table 4 presents the projected timetable should be used as a working guide for planning purposes
only. The County reserves the right to adjust this timetable as required during the course of the
RFP process.
Table 4
Procurement Timetable
Event Date
Issue Solicitation Notice December 7, 2015
Pre-Proposal Meeting December 22, 2015, 10:00AM,
Naples Local Time
Addendum Issued Resulting from Written Questions or Pre-
Proposal Conference
January 8, 2016
Solicitation Deadline Date and Time January 22, 2016, 3:00PM,
Naples Local Time
Anticipated Evaluation of Submittals January 2016
Vendor Presentations February 2016
Short-listing February 2016
Anticipated Second Step Commencement February 2016
Anticipated Evaluation of Submittals May 2016
Anticipated Commencement of Contract Negotiations May 2016
Anticipated Completion of Contract Negotiations July 2016
Anticipated Board of County Commissioner’s Contract
Approval Date
September 2016
Response Format
The Vendor understands and agrees to abide by all of the RFP specifications, provisions, terms
and conditions of same, and all ordinances and policies of Collier County. The Vendor further
agrees that if it is awarded a contract, the work will be performed in accordance with the
provisions, terms and conditions of the contract.
To facilitate the fair evaluation and comparison of proposals, all proposals must conform to the
guidelines set forth in this RFP.
Any portions of the proposal that do not comply with these guidelines must be so noted and
explained in the Acceptance of Conditions section of the proposal. However, any proposal that
contains such variances may be considered non-responsive.
Proposals should be prepared simply and economically, providing a straightforward concise
description of the Vendor’s approach and ability to meet the County’s needs, as stated in this
RFP. All proposals should be presented as described in this RFP in PDF or Microsoft Word
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format with Tabs clearly marked. If outlined in this RFP, the utilization of recycled paper for
proposal submission is strongly encouraged.
The items listed below shall be submitted with each proposal and should be submitted in the order
shown. Each section should be clearly labeled, with pages numbered and separated by tabs.
Failure by a Vendor to include all listed items may result in the rejection of its proposal.
1. Tab I, Cover Letter / Management Summary (0 points)
Provide a cover letter, signed by an authorized officer of the firm, indicating the underlying
philosophy of the firm in providing the services stated herein. Include the name(s), telephone
number(s) and email(s) of the authorized contact person(s) concerning proposal. Submission
of a signed Proposal is Vendor's certification that the Vendor will accept any awards as a
result of this RFP. List all proposed subcontractors who will participate on the team.
2. Tab II, Experience and Qualification of Firm (30 points)
In this tab, include:
The Proposer shall present its qualifications and experience in processing dewatered solids
cake and other HSW . In addition, experience should be provided for the development and
implementation of a related public information program.
A brief description of up to three (3) three similar projects shall be provided that were
completed within the last five (5) years with the proposed technology, including the history of
operation, current status, and a description of the Proposer's specific involvement in these
projects. For each of the projects identified, provide the following information:
• Name and location of project;
• Client and owner;
• Key client contact including address and phone number;
• Applicability and relevance of referenced project;
• Description of Proposer’s scope of responsibility;
• Description of System elements;
• Contract value;
• History of operations, including start-up date and years of service;
• Key Proposer project contact for the given project;
• Key Proposer personnel involved; if joint venture or partnership, indicate
participating firms;
• Duration of contract(s) and number of renewals, if applicable;
• Major accomplishments and system performance levels; and
• Other technical information to demonstrate relevance to proposed approach.
The Proposer shall describe the Proposer's experience and record of compliance with permits,
licenses, approvals and other regulatory actions applicable to dewatered solids cake and other
HSW processing systems. Higher score for more than one facility and for more years of
operation.
3. Tab III, Experience and Qualification of Personal (25 points)
In this tab, include:
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For purposes of the evaluation, the Proposal must clearly identify the members of the proposal
team that will serve in the following roles. These roles define the Core Project Team, and may
be provided entirely by one (1) firm or may be allocated among a number of firms. The
Proposer must recognize that its team, as proposed, will be used as a basis for determining
eligibility to provide the Contract Services. Therefore substantive changes to the Proposer's
Core Project Team will be considered grounds for disqualification.
• The Proposer—The prime Company that will execute the Agreement with the County.
In evaluating the qualifications and experience of the Proposer, the qualifications and
experience of the Project Guarantor, Design Engineer, Construction Company, or
Operator as described below will be included as applicable to specific areas. Such key
team members shall not be changed or deleted without the prior written permission of
the County.
• The Project Guarantor—The party financially responsible for guaranteeing the
performance of the Proposer, and all sub-Companies, pursuant to the Agreement. The
Guarantor can be either the Proposer or a third party who executes an agreement with
the County guaranteeing the entire performance of the Proposer.
• The Design Engineer—The firm that will design the waste processing Facilities.
• The Construction Company —The firm that will be the general contractor during
construction of the Facilities.
• The Operator—The firm that will be responsible for the operation and maintenance
services to be performed.
The Proposer shall describe the resources to be allocated to provide corporate support to the
project throughout the term of the Agreement. Such support includes research and
development, engineering, design, environmental, analytical, administrative, or such other
support anticipated to be required during the term of the Agreement. Th e Proposer shall
identify the team member that will provide these resources (i.e., Operator, Design Engineer,
Guarantor, etc.).
The Proposal must include the following information:
• A proposed organization chart for the project describing the roles and responsibilities of
all major participants;
• A description of the actual and proposed contractual relationship and the history of
those relationships among the Proposer, members of the Proposer’s Core Project
Team, and all other major participants in the project with respect to each phase of the
project, i.e., design, construction and operations;
• A summary of the proposed assignments of responsibilities for the services to be
provided identifying the portions of the work to be performed by the Proposer, each
member of the Core Project Team if the Proposer is comprised of more than one (1)
firm, and major sub-Companies. At a minimum, this summary must identify which firms
will undertake the roles of project leadership, technology and system design,
operations and the Project Guarantor;
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• The qualifications and resumes of all key staff assigned to the project whether staff of a
member of the Core Project Team, its parent, participating firms, or major sub-
Companies. This information should include the length of time practicing in the
profession, familiarity with the technologies proposed and full-service or design, build,
and operate projects.
The Proposal should indicate whether, during the past (5) five years: the Proposer or any
member of the Core Project Team has failed to complete any contract, or has had any contract
terminated for poor performance or default by the company; any officer, or affiliate has been
barred from bidding on public contracts by the federal government or by any governmental
entity in Florida or any other state; any officer of the Company has failed to complete work
under a contract handled in his/her own name or has been convicted of any conduct or been
found in violations of any federal, state or local statute, regulation or court order concerning
antitrust, public contracting, employment discrimination or prevailing wages; the company, any
affiliate, or any officer of the company filed for bankruptcy; whether any facility operated and
maintained by the Company have been found to be in violation of any provision of federal,
state or local laws or regulations.
4. Tab IV, Business Arrangement (20 points)
In this tab, include:
Demonstrates the proposer’s financing approach and provide the Experian report, and audited
financial statements for the last three years, current credit rating, current net worth, leverage,
profitability in relation to size, liquidity and overall financial stability. Such information shall
include a copy of the most recent annual report, the most recent three (3) years of annual
reports filed with the Securities and Exchange Commission (SEC) on Form 10K, and all
quarterly reports filed with the SEC on Form 10K since the last annual 10K was filed. If the
Proposer is not required to make periodic filings with the SEC, the Proposer shall submit
audited financial statements for the organization’s last three (3) fiscal years of operation.
Audited financial statements prepared in accordance with International Financial Reporting
Standards (IFRS) are acceptable. The financial statement must include income statements,
balance sheets, and changes in financial position. The Proposer shall provide detailed
information concerning all direct and indirect fixed or contingent liabilities undertaken by the
Proposer, its parent, affiliates and subsidiaries in connection with other projects, whether by
way of financial or performance commitments, guarantees, or otherwise that may put
limitations on its financial exposure for this project. The Proposer shall also disclose any
outstanding litigation that could adversely affect its financial condition if judgment is brought
against the Proposer.
5. Tab V, Marketing Experience (5 points)
In this tab, include:
Provide finished biosolids product quality assurance and marketing experience and plans for
similar systems in the past five (5)f.
6. Tab VI, References (10 points)
In order for the vendor to be awarded any points for this tab, the County requests that the
vendor submits five (5) completed reference forms from clients whose projects are of a similar
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nature to this solicitation as a part of their proposal. The County will only use the methodology
calculations for the first five (5) references (only) submitted by the vendor in their proposal.
Prior to the Selection Committee reviewing proposals, the following methodology will be
applied to each vendor’s information provided in this area:
The County shall total each of the vendor’s five reference questionnaires and create a
ranking from highest number of points to lowest number of points. References marked
with an N/A (or similar notation will be given the score of zero (0)). Vendors who do not
turn in reference forms will be counted as zero (0).
The greatest number of points allowed in this criterion will be awarded to the vendor who
has the highest score.
The next highest vendor’s number of points will be divided by the highest vendor’s points
which will then be multiplied by criteria points to determine the vendor’s points awarded.
Each subsequent vendor’s point score will be calculated in the same manner.
Points awarded will be extended to the whole number per Microsoft Excel.
For illustrative purposes only, Table 5 presents an example of how these points would be
distributed among the five proposers.
Table 5
Vendor Point Distribution
Vendor Name Vendor Total Reference
Score Points Awarded
Vendor ABC 445 10
Vendor DEF 435 9.7
Vendor GHI 425 9.5
Vendor JKL 385 8.6
Vendor MNO 385 8.6
Vendor PQR 250 5.6
Note: Sample chart reflects a 20 point reference criterion.
The points awarded by vendor will be distributed to the Selection Committee prior to their
evaluation of the proposals. The Selection Committee will review the vendor’s proposal to
ensure consistency and completion of all tasks in the RFP, and review the Points Awarded per
vendor. The Selection Committee may, at their sole discretion, contact references, and/or
modify the reference points assigned after a thorough review of the proposal and prior to final
ranking by the final Selection Committee.
7. Tab VIl, Acceptance of Conditions
Indicate any exceptions to the general terms and conditions of the RFP, and to insurance
requirements or any other requirements listed in this RFP. If no exceptions are indicated in this
tabbed section, it will be understood that no exceptions to these documents will be considered
after the award, or if applicable, during negotiations. Exceptions taken by a Vendor may result
in evaluation point deduction(s) and/or exclusion of proposal for Selection Committee
consideration, depending on the extent of the exception(s). Such determination shall be at the
sole discretion of the County and Selection Committee.
8. Tab VIIl, Required Form Submittals
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Attachment 2: Vendor Check List
Attachment 3: Conflict of Interest Affidavit
Attachment 4: Vendor Declaration Statement
Attachment 5: Affidavit for Claiming Status as a Local Business
Attachment 6: Immigration Affidavit Certification
Attachment 7: Vendor Substitute W-9
Attachment 8: Insurance and Bonding Requirements
Attachment 9: Reference Questionnaire
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Exhibit II: General RFP Instructions
1. Questions
Direct questions related to this RFP to the Collier County Purchasing Department Online Bidding
System website: www.colliergov.net/bid. Vendors must clearly understand that the only official
answer or position of the County will be the one stated on the Collier County Purchasing
Department Online Bidding System website. For general questions, please call the referenced
Procurement Strategist noted on the cover page.
2. Pre-Proposal Conference
The purpose of the pre-proposal conference is to allow an open forum for discussion and
questioning with County staff regarding this RFP with all prospective Vendors having an equal
opportunity to hear and participate. Oral questions will receive oral responses, neither of which will
be official, nor become part of the RFP. Only written responses to written questions will be
considered official, and will be included as part of this RFP as an addendum.
All prospective Vendors planning to submit a proposal are required to attend.
3. Compliance with the RFP
Proposals must be in strict compliance with this RFP. Failure to comply with all provisions of the
RFP may result in disqualification.
4. Ambiguity, Conflict, or Other Errors in the RFP
It is the sole responsibility of the Vendor if the Vendor discovers any ambiguity, conflict,
discrepancy, omission or other error in the RFP, to immediately notify the Procurement Strategist,
noted herein, of such error in writing and request modification or clarificatio n of the document prior
to submitting the proposal. The Procurement Strategist will make modifications by issuing a written
revision and will give written notice to all parties who have received this RFP from the Purchasing
Department.
5. Proposal, Presentation, and Protest Costs
The County will not be liable in any way for any costs incurred by any Vendor in the preparation of
its proposal in response to this RFP, nor for the presentation of its proposal and/or participation in
any discussions, negotiations, or, if applicable, any protest procedures.
6. Delivery of Proposals
All proposals are to be delivered before 3:00PM, Naples, Florida local time, on or before January
22, 2016, to:
Collier County Government
Purchasing Department
3327 Tamiami Trail E
Naples FL 34112
Attn: Swainson Hall, Procurement Strategist
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The County does not bear the responsibility for proposals delivered to the Purchasing
Department past the stated date and/or time indicated, or to an incorrect address by
Consultant’s personnel or by the Consultant’s outside carrier. However, the Procurement
Director, or designee, reserves the right to accept proposals received after the posted close
time under the following conditions:
• The tardy submission of the proposal is due to the following circumstances, which may
include but not be limited to: late delivery by commercial carrier such as Fed Ex, UPS
or courier where delivery was scheduled before the deadline.
• The acceptance of said proposal does not afford any competing firm an unfair
advantage in the selection process.
Vendors must submit one (1) paper copy clearly labeled “Master,” and six (6) disks
(CD’s/DVD’s) with one copy of the proposal on each disk in Word, Excel or PDF. List the
Solicitation Number and Title on the outside of the box or envelope.
7. Validity of Proposals
No proposal can be withdrawn after it is filed unless the Vendor makes their request in writing to
the County prior to the time set for the closing of Proposals. All proposals shall be valid for a
period of one hundred eighty (180) days from the submission date to accommodate evaluation
and selection process.
8. Method of Source Selection
The County is using the Competitive Sealed Proposals methodology of source selection for this
procurement, as authorized by Ordinance Number 2013-69 establishing and adopting the Collier
County Purchasing Policy.
The County may, as it deems necessary, conduct discussions with qualified Vendors determined
to be in contention for being selected for award for the purpose of clarification to assure full
understanding of, and responsiveness to solicitation requirements.
9. Evaluation of Proposals
The County’s procedure for selecting is as follows:
1. The County Manager or designee shall appoint a Selection Committee to review all proposals
submitted.
2. Request for Proposals issued.
3. Subsequent to the closing of proposals, the Procurement Strategist will review the proposals
received and verify whether each proposal appears to be minimally responsive to the
requirements of the published RFP.
4. Meetings will be open to the public and the Procurement Strategist shall publicly post prior
notice of such meeting in the lobby of the Purchasing Building.
5. The committee members will review each Proposal individually and score each proposal
based on the evaluation criteria stated herein.
6. Prior to the first meeting of the selection committee, the Procurement Strategist will post a
notice announcing the date, time and place of the first committee meeting. Said notice shall
be posted in the lobby of the Purchasing Building not less than three (3) working days prior to
the meeting. The Procurement Strategist will also post prior notice of all subsequent
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committee meetings and shall endeavor to post such notices at least one (1) day in advance of
all subsequent meetings.
7. The committee will compile individual rankings, based on the evaluation criteria as stated
herein, for each proposal to determine committee recommendations. The committee may at
their discretion, schedule presentations or demonstrations from the top-ranked firm(s), make
site visits, and obtain guidance from third party subject matter experts. The final
recommendation will be decided based on review of scores and consensus of committee.
The County reserves the right to withdraw this RFP at any time and for any reason, and to issue
such clarifications, modifications, and/or amendments as it may deem appropriate.
Receipt of a proposal by the County or a submission of a proposal to the County offers no rights
upon the Vendor nor obligates the County in any manner.
Acceptance of the proposal does not guarantee issuance of any other governmental approvals.
Proposals which include provisions requiring the granting of zoning variances shall not be
considered.
10. References
The County reserves the right to contact any and all references pertaining to this solicitation and
related proposal.
11. Proposal Selection Committee and Evaluation Factors
The County Manager shall appoint a Selection Committee to review all proposals submitted. The
factors to be considered in the evaluation of proposal responses are listed below.
Tab II, Experience and Qualification of Firm 30
Tab III, Experience and Qualification of Personnel 25
Tab IV, Business Arrangement 20
Tab V, Marketing Experience 5
Tab VI, References 10
Local Vendor Preference 10
TOTAL 100
Tie Breaker: In the event of a tie, both in individual scoring and in final ranking, the firm with
the lowest paid dollars by Collier County to the vendor (as obtained from the County’s financial
system) within the last five (5) years will receive the higher individual ranking. If there is a multiple
firm tie in either individual scoring or final ranking, the firm with the lowest volume of work shall
receive the higher ranking, the firm with the next lowest volume of work shall receive the next
highest ranking and so on.
12. Acceptance or Rejection of Proposals
The right is reserved by the County to waive any irregularities in any proposal, to reject any or all
proposals, to re-solicit for proposals, if desired, and upon recommendation and justification by
Collier County to accept the proposal which in the judgment of the County is deemed the most
advantageous for the public and the County of Collier.
Any proposal which is incomplete, conditional, obscure or which contains irregularities of any kind,
may be cause for rejection. In the event of default of the successful Vendor, or their refusal to
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enter into the Collier County contract, the County reserves the right to accept the proposal of any
other Vendor or to re-advertize using the same or revised documentation, at its sole discretion.
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Exhibit III: Collier County Purchase Order Terms and Conditions
1. Offer
This offer is subject to cancellation by the
COUNTY without notice if not accepted by
VENDOR within fourteen (14) days of
issuance.
2. Acceptance and Confirmation
This Purchase Order (including all
documents attached to or referenced
therein) constitutes the entire agreement
between the parties, unless otherwise
specifically noted by the COUNTY on the
face of this Purchase Order. Each delivery
of goods and/or services received by the
COUNTY from VENDOR shall be deemed to
be upon the terms and conditions contained
in this Purchase Order.
No additional terms may be added and
Purchase Order may not be changed except
by written instrument executed by the
COUNTY. VENDOR is deemed to be on
notice that the COUNTY objects to any
additional or different terms and conditions
contained in any acknowledgment, invoice
or other communication from VENDOR,
notwithstanding the COUNTY’S acceptance
or payment for any delivery of goods and/or
services, or any similar act by VENDOR.
3. Inspection
All goods and/or services delivered
hereunder shall be received subject to the
COUNTY’S inspection and approval and
payment therefore shall not constitute
acceptance. All payments are subject to
adjustment for shortage or rejection. All
defective or nonconforming goods will be
returned pursuant to VENDOR'S instruction
at VENDOR’S expense.
To the extent that a purchase order requires
a series of performances by VENDOR, the
COUNTY prospectively reserves the right to
cancel the entire remainder of the Purchase
Order if goods and/or services provided
early in the term of the Purchase Order are
non-conforming or otherwise rejected by the
COUNTY.
4. Shipping and Invoices
a) All goods are FOB destination and must
be suitably packed and prepared to
secure the lowest transportation rates
and to comply with all carrier
regulations. Risk of loss of any goods
sold hereunder shall transfer to the
COUNTY at the time and place of
delivery; provided that risk of loss prior
to actual receipt of the goods by the
COUNTY nonetheless remain with
VENDOR.
b) No charges will be paid by the COUNTY
for packing, crating or cartage unless
otherwise specifically stated in this
Purchase Order. Unless otherwise
provided in Purchase Order, no invoices
shall be issued nor payments made
prior to delivery. Unless freight and
other charges are itemized, any
discount will be taken on the full amount
of invoice.
c) All shipments of goods scheduled on the
same day via the same route must be
consolidated. Each shipping container
must be consecutively numbered and
marked to show this Purchase Order
number. The container and Purchase
Order numbers must be indicated on bill
of lading. Packing slips must show
Purchase Order number and must be
included on each package of less than
container load (LCL) shipments and/or
with each car load of equipment. The
COUNTY reserves the right to refuse or
return any shipment or equipment at
VENDOR’S expense that is not marked
with Purchase Order numbers.
VENDOR agrees to declare to the
carrier the value of any shipment made
under this Purchase Order and the full
invoice value of such shipment.
d) All invoices must contain the Purchase
Order number and any other specific
information as identified on the
Purchase Order. Discounts of prompt
payment will be computed from the date
of receipt of goods or from date of
receipt of invoices, whichever is later.
Payment will be made upon receipt of a
proper invoice and in compliance with
Chapter 218, Fla. Stats., otherwise
known as the “Local Government
Prompt Payment Act,” and, pursuant to
the Board of County Commissioners
Purchasing Policy.
5. Time Is Of the Essence
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Time for delivery of goods or performance of
services under this Purchase Order is of the
essence. Failure of VENDOR to meet
delivery schedules or deliver within a
reasonable time, as interpreted by the
COUNTY in its sole judgment, shall entitle
the COUNTY to seek all remedies available
to it at law or in equity. VENDOR agrees to
reimburse the COUNTY for any expenses
incurred in enforcing its rights. VENDOR
further agrees that undiscovered delivery of
nonconforming goods and/or services is not
a waiver of the COUNTY’S right to insist
upon further compliance with all
specifications.
6. Changes
The COUNTY may at any time and by
written notice make changes to drawings
and specifications, shipping instructions,
quantities and delivery schedules within the
general scope of this Purchase Order.
Should any such change increase or
decrease the cost of, or the time required for
performance of the Purchase Order, an
equitable adjustment in the price and/or
delivery schedule will be negotiated by the
COUNTY and VENDOR. Notwithstanding
the foregoing, VENDOR has an affirmative
obligation to give notice if the changes will
decrease costs. Any claims for adjustment
by VENDOR must be made within thirty (30)
days from the date the change is ordered or
within such additional period of time as may
be agreed upon by the parties.
7. Warranties
VENDOR expressly warrants that the goods
and/or services covered by this Purchase
Order will conform to the specifications,
drawings, samples or other descriptions
furnished or specified by the COUNTY, and
will be of satisfactory material and quality
production, free from defects and sufficient
for the purpose intended. Goods shall be
delivered free from any security interest or
other lien, encumbrance or claim of any third
party. These warranties shall survive
inspection, acceptance, passage of title and
payment by the COUNTY.
8. Statutory Conformity
Goods and services provided pursuant to
this Purchase Order, and their production
and transportation shall conform to all
applicable laws, including but not limited to
the Occupational Health and Safety Act, the
Federal Transportation Act and the Fair
Labor Standards Act, as well as any law or
regulation noted on the face of the Purchase
Order.
9. Advertising
No VENDOR providing goods and services
to the COUNTY shall advertise the fact that
it has contracted with the COUNTY for
goods and/or services, or appropriate or
make use of the COUNTY’S name or other
identifying marks or property without the
prior written consent of the COUNTY’S
Purchasing Department.
10. Indemnification
VENDOR shall indemnify and hold harmless
the COUNTY from any and all claims,
including claims of negligence, costs and
expenses, including but not limited to
attorneys' fees, arising from, caused by or
related to the injury or death of any person
(including but not limited to employees and
agents of VENDOR in the performance of
their duties or otherwise), or damage to
property (including property of the COUNTY
or other persons), which arise out of or are
incident to the goods and/or services to be
provided hereunder.
11. Warranty of Non-Infringement
VENDOR represents and warrants that all
goods sold or services performed under this
Purchase Order are: a) in compliance with
applicable laws; b) do not infringe any
patent, trademark, copyright or trade secret;
and c) do not constitute unfair competition.
VENDOR shall indemnify and hold harmless
the COUNTY from and against any and all
claims, including claims of negligence, costs
and expense, including but not limited to
attorneys' fees, which arise from any claim,
suit or proceeding alleging that the
COUNTY’S use of the goods and/or
services provided under this Purchase Order
are inconsistent with VENDOR'S
representations and warranties in section 11
(a).
If any claim which arises from VENDOR'S
breach of section 11 (a) has occurred, or is
likely to occur, VENDOR may, at the
COUNTY’S option, procure for the COUNTY
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the right to continue using the goods or
services, or replace or modify the goods or
services so that they become non-infringing,
(without any material degradation in
performance, quality, functionality or
additional cost to the COUNTY).
12. Insurance Requirements
The VENDOR, at its sole expense, shall
provide commercial insurance of such type
and with such terms and limits as may be
reasonably associated with the Purchase
Order. Providing and maintaining adequate
insurance coverage is a material obligation
of the VENDOR. All insurance policies shall
be executed through insurers authorized or
eligible to write policies in the State of
Florida.
13. Compliance with Laws
In fulfilling the terms of this Purchase Order,
VENDOR agrees that it will comply with all
federal, state, and local laws, rules, codes,
and ordinances that are applicable to the
conduct of its business. By way of non-
exhaustive example, this shall include the
American with Disabilities Act and all
prohibitions against discrimination on the
basis of race, religion, sex creed, national
origin, handicap, marital status, or veterans’
status. Further, VENDOR acknowledges
and without exception or stipulation shall be
fully responsible for complying with the
provisions of the Immigration Reform and
Control Act of 1986 as located at 8 U.S.C.
1324, et seq. and regulations relating
thereto, as either may be amended. Failure
by the awarded firm(s) to comply with the
laws referenced herein shall constitute a
breach of the award agreement and the
County shall have the discretion to
unilaterally terminate said agreement
immediately. Any breach of this provision
may be regarded by the COUNTY as a
material and substantial breach of the
contract arising from this Purchase Order.
14. Force Majeure
Neither the COUNTY nor VENDOR shall be
responsible for any delay or failure in
performance resulting from any cause
beyond their control, including, but without
limitation to war, strikes, civil disturbances
and acts of nature. When VENDOR has
knowledge of any actual or potential force
majeure or other conditions which will delay
or threatens to delay timely performance of
this Purchase Order, VENDOR shall
immediately give notice thereof, including all
relevant information with respects to what
steps VENDOR is taking to complete
delivery of the goods and/or services to the
COUNTY.
15. Assignment
VENDOR may not assign this Purchase
Order, nor any money due or to become due
without the prior written consent of the
COUNTY. Any assignment made without
such consent shall be deemed void.
16. Taxes
Goods and services procured subject to this
Purchase Order are exempt from Florida
sales and use tax on real property, transient
rental property rented, tangible personal
purchased or rented, or services purchased
(Florida Statutes, Chapter 212), and from
federal excise tax.
17. Annual Appropriations
The COUNTY’S performance and obligation
to pay under this Purchase Order shall be
contingent upon an annual appropriation of
funds.
18. Termination
This Purchase Order may be terminated at
any time by the COUNTY upon 30 days
prior written notice to the VENDOR. This
Purchase Order may be terminated
immediately by the COUNTY for breach by
VENDOR of the terms and conditions of this
Purchase Order, provided that COUNTY has
provided VENDOR with notice of such
breach and VENDOR has failed to cure
within 10 days of receipt of such notice.
19. General
a) This Purchase Order shall be governed
by the laws of the State of Florida. The
venue for any action brought to
specifically enforce any of the terms and
conditions of this Purchase Order shall
be the Twentieth Judicial Circuit in and
for Collier County, Florida
b) Failure of the COUNTY to act
immediately in response to a breach of
this Purchase Order by VENDOR shall
not constitute a waiver of breach.
Waiver of the COUNTY by any default
by VENDOR hereunder shall not be
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deemed a waiver of any subsequent
default by VENDOR.
c) All notices under this Purchase Order
shall be sent to the respective
addresses on the face page by certified
mail, return receipt requested, by
overnight courier service, or by personal
delivery and will be deemed effective
upon receipt. Postage, delivery and
other charges shall be paid by the
sender. A party may change its address
for notice by written notice complying
with the requirements of this section.
d) The Vendor agrees to reimbursement of
any travel expenses that may be
associated with this Purchase Order in
accordance with Florida Statute Chapter
112.061, Per Diem and Travel
Expenses for Public Officers, employees
and authorized persons.
e) In the event of any conflict between or
among the terms of any Contract
Documents related to this Purchase
Order, the terms of the Contract
Documents shall take precedence over
the terms of the Purchase Order. To the
extent any terms and /or conditions of
this Purchase Order duplicate or overlap
the Terms and Conditions of the
Contract Documents, the provisions of
the Terms and/or Conditions that are
most favorable to the County and/or
provide the greatest protection to the
County shall govern.
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Exhibit IV: Additional Terms and Conditions for RFP
1. Insurance Requirements
The Vendor shall at its own expense, carry and maintain insurance coverage from responsible
companies duly authorized to do business in the State of Florida as set forth in the Insurance and
Bonding attachment of this solicitation. The Vendor shall procure and maintain property insurance
upon the entire project, if required, to the full insurable value of the scope of work.
The County and the Vendor waive against each other and the County’s separate Vendors,
Contractors, Design Consultant, Subcontractors agents and employees of each and all of them, all
damages covered by property insurance provided herein, except such rights as they may have to the
proceeds of such insurance. The Vendor and County shall, where appropriate, require similar
waivers of subrogation from the County’s separate Vendors, Design Consultants and Subcontractors
and shall require each of them to include similar waivers in their contracts.
Collier County shall be responsible for purchasing and maintaining, its own liability insurance.
Certificates issued as a result of the award of this solicitation must identify “For any and all work
performed on behalf of Collier County.”
The General Liability Policy provided by Vendor to meet the requirements of this solicitation shall
name Collier County, Florida, as an additional insured as to the operations of Vendor under this
solicitation and shall contain a severability of interests provisions.
Collier County Board of County Commissioners shall be named as the Certificate Holder. The
Certificates of Insurance must state the Contract Number, or Project Number, or specific Project
description, or must read: For any and all work performed on behalf of Collier County. The
"Certificate Holder" should read as follows:
Collier County
Board of County Commissioners
Naples, Florida
The amounts and types of insurance coverage shall conform to the minimum requirements set forth
in the Insurance and Bonding attachment, with the use of Insurance Services Office (ISO) forms and
endorsements or their equivalents. If Vendor has any self-insured retentions or deductibles under
any of the below listed minimum required coverage, Vendor must identify on the Certificate of
Insurance the nature and amount of such self- insured retentions or deductibles and provide
satisfactory evidence of financial responsibility for such obligations. All self -insured retentions or
deductibles will be Vendor’s sole responsibility.
Coverage(s) shall be maintained without interruption from the date of commencement of the Work
until the date of completion and acceptance of the scope of work by the County or as specified in this
solicitation, whichever is longer.
The Vendor and/or its insurance carrier shall provide 30 days written notice to the County of policy
cancellation or non-renewal on the part of the insurance carrier or the Vendor. The Vendor shall also
notify the County, in a like manner, within twenty-four (24) hours after receipt, of any notices of
expiration, cancellation, non-renewal or material change in coverage or limits received by Vendor
from its insurer and nothing contained herein shall relieve Vendor of this requirement to provide
notice. In the event of a reduction in the aggregate limit of any policy to be provided by Vendor
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hereunder, Vendor shall immediately take steps to have the aggregate limit reinstated to the full
extent permitted under such policy.
Should at any time the Vendor not maintain the insurance coverage(s) required herein, the County
may terminate the Agreement or at its sole discretion shall be authorized to purchase such
coverage(s) and charge the Vendor for such coverage(s) purchased. If Vendor fails to reimburse the
County for such costs within thirty (30) days after demand, the County has the right to offset these
costs from any amount due Vendor under this Agreement or any other agreement between the
County and Vendor. The County shall be under no obligation to purchase such insurance, nor shall it
be responsible for the coverage(s) purchased or the insurance company or companies used. The
decision of the County to purchase such insurance coverage(s) shall in no way be construed to be a
waiver of any of its rights under the Contract Documents.
If the initial or any subsequently issued Certificate of Insurance expires prior to the completion of the
scope of work, the Vendor shall furnish to the County renewal or replacement Certificate(s) of
Insurance not later than ten (10) calendar days after the expiration date on the certificate. Failure of
the Vendor to provide the County with such renewal certificate(s) shall be considered justification for
the County to terminate any and all contracts.
2. Offer Extended to Other Governmental Entities
Collier County encourages and agrees to the successful vendor extending the pricing, terms and
conditions of this solicitation or resultant contract to other governmental entities at the discretion of
the successful vendor.
3. Additional Items and/or Services
Additional items and / or services may be added to the resultant contract, or purchase order, in
compliance with the Purchasing Policy.
4. Use of Subcontractors
Bidders on any service related project, including construction, must be qualified and directly
responsible for 50% or more of the solicitation amount for said work or as otherwise approved by the
County’s project manager prior to the execution of the work.
5. County’s Right to Inspect
The County or its authorized Agent shall have the right to inspect the Vendor’s facilities/project site
during and after each work assignment the Vendor is performing.
6. Vendor Performance Evaluation
The County has implemented a Vendor Performance Evaluation System for all contracts awarded in
excess of $25,000. To this end, vendors will be evaluated on their performance upon
completion/termination of this Agreement.
7. Additional Terms and Conditions of Contract
Collier County has developed standard contracts/agreements, approved by the Board of County
Commissioners (BCC). The selected Vendor shall be required to sign a standard Collier County
contract within twenty one (21) days of Notice of Selection for Award.
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The County reserves the right to include in any contract document such terms and conditions, as it
deems necessary for the proper protection of the rights of Collier County. A sample copy of this
contract is available upon request. The County will not be obligated to sign any contracts,
maintenance and/or service agreements or other documents provided by the Vendor.
The County’s project manager, shall coordinate with the Vendor / Contractor the return of any surplus
assets, including materials, supplies, and equipment associated with the scope or work.
8. Payment Method
Payments are made in accordance with the Local Government Prompt Payment Act, Chapter 218,
Florida Statutes. Vendor’s invoices must include:
Purchase Order Number
Description and quantities of the goods or services provided per instructions on the County’s
purchase order or contract.
Invoices shall be sent to:
Board of County Commissioners
Clerk’s Finance Department
ATTN: Accounts Payable
3299 Tamiami Trail E Suite 700
Naples FL 34112
Or emailed to: bccapclerk@collierclerk.com.
Collier County, in its sole discretion, will determine the method of payment for goods and/or services
as part of this agreement.
Payment methods include:
Traditional – payment by check, wire transfer or other cash equivalent.
Standard – payment by purchasing card. Collier County’s Purchasing Card Program is
supported by standard bank credit suppliers (i.e. VISA and MasterCard), and as such, is
cognizant of the Rules for VISA Merchants and MasterCard Merchant Rules.
The County may not accept any additional surcharges (credit card transaction fees) as a result of
using the County’s credit card for transactions relating to this solicitation. The County will entertain
bids clearly stating pricing for standard payment methods. An additional separate discounted price
for traditional payments may be provided at the initial bid submittal if it is clearly marked as an
“Additional Cash Discount.”
Upon execution of the Contract and completion of each month’s work, payment requests may be
submitted to the Project Manager on a monthly basis by the Contractor for services rendered for that
prior month. Services beyond sixty (60) days from current monthly invoice will not be cons idered for
payment without prior approval from the Project manager. All invoices should be submitted within
the fiscal year the work was performed. (County's fiscal year is October 1 - September 30.)
Invoices submitted after the close of the fiscal year will not be accepted (or processed for payment)
unless specifically authorized by the Project Manager.
Payments will be made for articles and/or services furnished, delivered, and accepted, upon receipt
and approval of invoices submitted on the date of services or within six (6) months after completion
of contract. Any untimely submission of invoices beyond the specified deadline period is subject to
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non-payment under the legal doctrine of “laches” as untimely submitted. Time shall be deemed of
the essence with respect to the timely submission of invoices under this agreement.
In instances where the successful contractor may owe debts (including, but not limited to taxes or
other fees) to Collier County and the contractor has not satisfied nor made arrangement to satisfy
these debts, the County reserves the right to off-set the amount owed to the County by applying the
amount owed to the vendor or contractor for services performed of for materials delivered in
association with a contract.
Invoices shall not reflect sales tax. After review and approval, the invoice will be transmitted to the
Finance Division for payment. Payment will be made upon receipt of proper invoice and in
compliance with Chapter 218 Florida Statutes, otherwise known as the “Local Government Prompt
Payment Act.” Collier County reserves the right to withhold and/or reduce an appropriate amount of
any payment for work not performed or for unsatisfactory performance of Contractual requirements.
9. Environmental Health and Safety
All Vendors and Sub vendors performing service for Collier County are required and shall comply
with all Occupational Safety and Health Administration (OSHA), State and County Safety and
Occupational Health Standards and any other applicable rules and regulations. Vendors and Sub
vendors shall be responsible for the safety of their employees and any unsafe acts or conditions that
may cause injury or damage to any persons or property within and around the work site. All firewall
penetrations must be protected in order to meet Fire Codes.
Collier County Government has authorized OSHA representatives to enter any Collier County facility,
property and/or right-of-way for the purpose of inspection of any Vendor’s work operations. This
provision is non-negotiable by any department and/or Vendor.
All new electrical installations shall incorporate NFPA 70E Short Circuit Protective Device
Coordination and Arc Flash Studies where relevant as determined by the engineer.
All electrical installations shall be labeled with appropriate NFPA 70E arch flash boundary and PPE
Protective labels.
10. Licenses
The Vendor is required to possess the correct Business Tax Receipt, professional license, and any
other authorizations necessary to carry out and perform the work required by the project pursuant to
all applicable Federal, State and Local Law, Statute, Ordinances, and rules and regulations of any
kind. Additionally, copies of the required licenses must be submitted with the proposal
response indicating that the entity proposing, as well as the team assigned to the County
account, is properly licensed to perform the activities or work included in the contract
documents. Failure on the part of any Vendor to submit the required documentation may be
grounds to deem Vendor non-responsive. A Vendor, with an office within Collier County is also
required to have an occupational license.
All State Certified contractors who may need to pull Collier County permits or call in inspections must
complete a Collier County Contractor License registration form and submit the required fee. After
registering the license/registration will need to be renewed thereafter to remain “active” in Collier
County.
If you have questions regarding professional licenses contact the Contractor Licensing, Community
Development and Environmental Services at (239) 252-2431, 252-2432 or 252-2909. Questions
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regarding required occupational licenses, please contact the Tax Collector’s Office at (239) 252-
2477.
11. Principals/Collusion
By submission of this Proposal the undersigned, as Vendor, does declare that the only person or
persons interested in this Proposal as principal or principals is/are named therein and that no person
other than therein mentioned has any interest in this Proposal or in the contract to be entered into;
that this Proposal is made without connection with any person, company or parties making a
Proposal, and that it is in all respects fair and in good faith without collusion or fraud.
12. Relation of County
It is the intent of the parties hereto that the Vendor shall be legally considered an independent
Vendor, and that neither the Vendor nor their employees shall, under any circumstances, be
considered employees or agents of the County, and that the County shall be at no time legally
responsible for any negligence on the part of said Vendor, their employees or agents, resulting in
either bodily or personal injury or property damage to any individual, firm, or corporation.
13. Termination
Should the Vendor be found to have failed to perform his services in a manner satisfactory to the
County, the County may terminate this Agreement immediately for cause; further the County may
terminate this Agreement for convenience with a thirty (30) day written notice. The County shall be
sole judge of non-performance.
14. Lobbying
All firms are hereby placed on NOTICE that the Board of County Commissioners does not wish to be
lobbied, either individually or collectively about a project for which a firm has submitted a Proposal.
Firms and their agents are not to contact members of the County Commission for such purposes as
meeting or introduction, luncheons, dinners, etc. During the process, from Proposal closing to
final Board approval, no firm or their agent shall contact any other employee of Collier County in
reference to this Proposal, with the exception of the Procurement Director or his designee(s). Failure
to abide by this provision may serve as grounds for disqualification for award of this contract to the
firm.
15. Public Records Compliance
The Vendor/Contractor agrees to comply with the Florida Public Records Law Chapter 119 (including
specifically those contractual requirements at F.S. § 119.0701(2) (a)-(d) and (3)), ordinances, codes,
rules, regulations and requirements of any governmental agencies.
16. Certificate of Authority to Conduct Business in the State of Florida (Florida Statute 607.1501)
In order to be considered for award, firms must be registered with the Florida Depar tment of State
Divisions of Corporations in accordance with the requirements of Florida Statute 607.1501 and
provide a certificate of authority (www.sunbiz.org/search.html) prior to execution of a contract. A
copy of the document may be submitted with the solicitation response and the document number
shall be identified. Firms who do not provide the certificate of authority at the time of response shall
be required to provide same within five (5) days upon notification of selection for award. If the firm
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cannot provide the document within the referenced timeframe, the County reserves the right to award
to another firm.
17. Single Proposal
Each Vendor must submit, with their proposal, the required forms included in this RFP. Only one
proposal from a legal entity as a primary will be considered. A legal entity that submits a proposal as
a primary or as part of a partnership or joint venture submitting as primary may not then act as a sub-
consultant to any other firm submitting under the same RFP. If a legal entity is not submitting as a
primary or as part of a partnership or joint venture as a primary, that legal entity may act as a sub -
consultant to any other firm or firms submitting under the same RFP. All submittals in violation of this
requirement will be deemed non-responsive and rejected from further consideration.
18. Survivability
Bids (ITBs/RFPs): The Consultant/Contractor/Vendor agrees that any W ork Order/Purchase Order
that extends beyond the expiration date of Solicitation 15-6485 Biosolids Management Facility
resultant of this solicitation will survive and remain subject to the terms and conditions of that
Agreement until the completion or termination of any Work Order/Purchase Order.
19. Protest Procedures
Any prospective vendor / proposer who desires to protest any aspect(s) or provision(s) of the
solicitation (including the form of the solicitation documents or procedures) shall file their protest with
the Procurement Director prior to the time of the bid opening strictly in accordance with the County’s
then current purchasing ordinance and policies.
The Board of County Commissioners will make award of contract in public session. Award
recommendations will be posted outside the offices of the Purchasing Department on Wednesdays
and Thursdays. Any actual or prospective respondent who desires to formally protest the
recommended contract award must file a notice of intent to protest with the Procurement Director
within two (2) calendar days (excluding weekends and County holidays) of the date that the
recommended award is posted.
Upon filing of said notice, the protesting party will have five (5) days to file a formal protest and will be
given instructions as to the form and content requirements of the formal protest. A copy of the
"Protest Policy" is available at the office of the Procurement Director.
20. Public Entity Crime
A person or affiliate who has been placed on the convicted vendor list following a conviction for a
public entity crime may not submit a bid, proposal, or reply on a contract to provide any goods or
services to a public entity; may not submit a bid, proposal, or reply on a contract with a public entity
for the construction or repair of a public building or public work; may not submit bids, proposals, or
replies on leases of real property to a public entity; may not be awarded or perform work as a
contractor, supplier, subcontractor, or consultant under a contract with any public entity; and may not
transact business with any public entity in excess of the threshold amount provided in s. 287.017 for
CATEGORY TWO for a period of 36 months following the date of being placed on the convicted
vendor list.
21. Security and Background Checks
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If required, Vendor / Contractor / Proposer shall be responsible for the costs of providing background
checks by the Collier County Facilities Management Department, and drug testing for all employees
that shall provide services to the County under this Agreement. This may include, but not be limited
to, checking federal, state and local law enforcement records, including a state and FBI fingerprint
check, credit reports, education, residence and employment verifications and other related records.
Contractor shall be required to maintain records on each employee and make them available to the
County for at least four (4) years.
22. Conflict of Interest
Vendor shall complete the Conflict of Interest Affidavit included as an attachment to this RFP
document. Disclosure of any potential or actual conflict of interest is subject to County staff review
and does not in and of itself disqualify a firm from consideration. These disclosures are intended to
identify and or preclude conflict of interest situations during contract selection and execution.
23. Prohibition of Gifts to County Employees
No organization or individual shall offer or give, either directly or indirectly, any favor, gift, loan, fee,
service or other item of value to any County employee, as set forth in Chapter 112, Part III, Florida
Statutes, the current Collier County Ethics Ordinance and County Administrative Procedure 5311.
Violation of this provision may result in one or more of the following consequences: a. Prohibition by
the individual, firm, and/or any employee of the firm from contact with County staff for a specified
period of time; b. Prohibition by the individual and/or firm from doing business with the County for a
specified period of time, including but not limited to: submitting bids, RFP, and/or quotes; and, c.
immediate termination of any contract held by the individual and/or firm for cause.
24. Immigration Affidavit Certification
Statutes and executive orders require employers to abide by the immigration laws of the United
States and to employ only individuals who are eligible to work in the United States.
The Employment Eligibility Verification System (E-Verify) operated by the Department of Homeland
Security (DHS) in partnership with the Social Security Administration (SSA), provides an Internet-
based means of verifying employment eligibility of workers in the United States; it is not a substitute
for any other employment eligibility verification requirements. The program will be used for Collier
County formal Invitations to Bid (ITB) and Request for Proposals (RFP) including professional
services and construction services.
Exceptions to the program:
Commodity based procurement where no services are provided.
Where the requirement for the affidavit is waived by the Board of County Commissioners
Vendors / Bidders are required to enroll in the E-Verify program, and provide acceptable evidence of
their enrollment, at the time of the submission of the vendor’s/bidder’s proposal. Acceptable
evidence consists of a copy of the properly completed E-Verify Company Profile page or a copy of
the fully executed E-Verify Memorandum of Understanding for the company. Vendors are also
required to provide the Collier County Purchasing Department an executed affidavit certifying they
shall comply with the E-Verify Program. The affidavit is attached to the solicitation documents. If the
Bidder/Vendor does not comply with providing both the acceptable E-Verify evidence and the
executed affidavit the bidder’s / vendor’s proposal may be deemed non-responsive.
Additionally, vendors shall require all subcontracted vendors to use the E-Verify system for all
purchases not covered under the “Exceptions to the program” clause above.
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For additional information regarding the Employment Eligibility Verification System (E-Verify) program
visit the following website: http://www.dhs.gov/E-Verify. It shall be the vendor’s responsibility to
familiarize themselves with all rules and regulations governing this program.
Vendor acknowledges, and without exception or stipulation, any firm(s) receiving an award shall be
fully responsible for complying with the provisions of the Immigration Reform and Con trol Act of 1986
as located at 8 U.S.C. 1324, et seq. and regulations relating thereto, as either may be amended and
with the provisions contained within this affidavit. Failure by the awarded firm(s) to comply with the
laws referenced herein or the provisions of this affidavit shall constitute a breach of the award
agreement and the County shall have the discretion to unilaterally terminate said agreement
immediately.
25. Collier County Local Preference Policy
Collier County provides an incentive to local business to enhance the opportunities of local
businesses in the award of County contracts. In the evaluation of proposals, the County rewards
Vendors for being a local business by granting a ten (10) points incentive in the evaluation criterion
points.
Local business means the vendor has a current Business Tax Receipt issued by the Collier County
Tax Collector for at least one year prior to bid or proposal submission to do business within Collier
County, and that identifies the business with a permanent physical business address located within
the limits of Collier County from which the vendor’s staff operates and performs business in an area
zoned for the conduct of such business. A Post Office Box or a facility that receives mail, or a non -
permanent structure such as a construction trailer, storage shed, or other non-permanent structure
shall not be used for the purpose of establishing said physical address. In addition to the foregoing, a
vendor shall not be considered a "local business" unless it contributes to the economic development
and well-being of Collier County in a verifiable and measurable way. This may include, but not be
limited to, the retention and expansion of employment opportunities, support and increase to the
County's tax base, and residency of employees and principals of the business within Collier County.
Vendors shall affirm in writing their compliance with the foregoing at the time of submitting their bid or
proposal to be eligible for consideration as a "local business" under this section. A vendor who
misrepresents the Local Preference status of its firm in a proposal or bid submitted to the County will
lose the privilege to claim Local Preference status for a period of up to one year.
Under this solicitation proposers desiring to receive local preference will be invited and required to
affirm atively state and provide documentation as set forth in the solicitation in support of their
status as a local business. Any proposer who f ails to submit sufficient documentation with their
proposal offer shall not be granted local preference consideration for the purposes of that specific
contract award. Except where f ederal or state law, or any other funding source, mandates to the
contrar y, Collier County and its agencies and instrumentalities, will give preference to local
businesses in the following m anner.
For all purchases of comm odities and services procured through a competitive proposal process
and not otherwise exem pt from this local preference section, the solicitation shall include a
weighted criterion for local pref erence that equals 10 percent of the total points in the evaluation
criteria published in the solicitation. Purchases of professional services as defined and identified
under subsection 11B.2 (which are subject to Section 287.055, F.S.) and subsection 11B.3 (which
are subject to Section 11.45, F.S.) shall not be subject to this local preference section.
The vendor must complete and submit with their proposal response the Affidavit for Claiming Status
as a Local Business which is included as part of this solicitation.
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Failure on the part of a vendor to submit this Affidavit with their proposal response will
preclude said Vendor from being considered for local preference under this solicitation.
A vendor who misrepresents the Local Preference status of its firm in a proposal or bid submitted to
the County will lose the privilege to claim Local Preference status for a period of up to one year.
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Attachment 1: Vendor’s Non-Response Statement
The sole intent of the Collier County Purchasing Department is to issue solicitations that are clear,
concise and openly competitive. Therefore, we are interested in ascertaining reasons for prospective
Vendors not wishing to respond to this solicitation. If your firm is not responding to this RFP, please
indicate the reason(s) by checking the item(s) listed below and return this form via email or fax, noted on
the cover page, or mail to Collier County Government, Purchasing Department, 3327 Tamiami
Trail E, Naples, FL 34112.
We are not responding to Solicitation 15-6485 Biosolids Management Facility for the following
reason(s):
Services requested not available through our company.
Our firm could not meet specifications/scope of work.
Specifications/scope of work not clearly understood or applicable (too vague, rigid, etc.)
Project is too small.
Insufficient time allowed for preparation of response.
Incorrect address used. Please correct mailing address:
___________________________________________________________________________
_____________________________________________________________________________
_______________________________________________________________________
Other reason(s):_____________________________________________________________
_____________________________________________________________________________
_________________________________________________________________________
___________________________________________________________________________
Name of Firm:
________________________________________________________
Address:
________________________________________________________
City, State, Zip:
________________________________________________________
Telephone:
________________________________________________________
Email:
________________________________________________________
Representative Signature:
________________________________________________________
Representative Name:
_______________________________________ Date ____________
16.C.5.a
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Attachment 2: Vendor Check List
IMPORTANT: THIS SHEET MUST BE SIGNED. Please read carefully, sign in the spaces
indicated and return with your Proposal. Vendor should check off each of the following items as the
necessary action is completed:
The Proposal has been signed.
All applicable forms have been signed and included, along with licenses to complete the
requirements of the project.
Any addenda have been signed and included.
The mailing envelope has been addressed to:
Collier County Government
Purchasing Department
3327 Tamiami Trail E
Naples FL 34112
Attn: Swainson Hall, Procurement Strategist
The mailing envelope must be sealed and marked with Solicitation 15-6485 Biosolids
Management Facility and Friday, January 22, 2016, 3:00PM, Naples Local Time.
The Proposal will be mailed or delivered in time to be received no later than the specified due date
and time. (Otherwise Proposal cannot be considered.)
If submitting a manual bid, include any addenda (initialed and dated noting understanding and
receipt). If submitting bid electronically, bidder will need to download all related documents on
www.colliergov.net/bid. The system will date and time stamp when the addendum files were
downloaded.
ALL COURIER-DELIVERED PROPOSALS MUST HAVE THE RFP NUMBER AND TITLE ON THE
OUTSIDE OF THE COURIER PACKET.
Name of Firm:
________________________________________________________
Address:
________________________________________________________
City, State, Zip:
________________________________________________________
Telephone:
________________________________________________________
Email:
________________________________________________________
Representative Signature:
________________________________________________________
Representative Name: _____________________________________ Date ______________
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Attachment 3: Conflict of Interest Affidavit
By the signature below, the firm (employees, officers and/or agents) certifies, and hereby discloses, that,
to the best of their knowledge and belief, all relevant facts concerning past, present, or currently planned
interest or activity (financial, contractual, organizational, or otherwise) which relates to the proposed
work; and bear on whether the firm (employees, officers and/or agents) has a possible conflict have been
fully disclosed.
Additionally, the firm (employees, officers and/or agents) agrees to immediately notify in writing the
Procurement Director, or designee, if any actual or potential conflict of interest arises during the contract
and/or project duration.
Firm:
_____________________________________________________________
Signature and Date:
_____________________________________________________________
Print Name
_____________________________________________________________
Title of Signatory
_____________________________________________________________
State of
_______________________________________________________________________
County of
_______________________________________________________________________
SUBSCRIBED AND SWORN to before me this ____________ day of __________________,
20___________,
by _______________________________________________, who is personally known to me to be the
________________________________________ for the Firm, OR who produced the following
identification ________________________________________.
_________________________________________________________________________________
Notary Public
My Commission Expires ___________________________________________
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Attachment 4: Vendor Declaration Statement
BOARD OF COUNTY COMMISSIONERS
Collier County Government Complex
Naples, Florida 34112
RE: Solicitation: 15-6485 Biosolids Management Facility
Dear Commissioners:
The undersigned, as Vendor declares that this proposal is made without connection or arrangement with
any other person and this proposal is in every respect fair and made in good faith, without collusion or
fraud.
The Vendor agrees, if this proposal is accepted, to execute a Collier County document for the purpose of
establishing a formal contractual relationship between the firm and Collier County, for the performance of
all requirements to which the proposal pertains. The Vendor states that the proposal is based upon the
proposal documents listed by Solicitation: 15-6485 Biosolids Management Facility.
(Proposal Continued on Next Page)
16.C.5.a
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PROPOSAL CONTINUED
IN WITNESS WHEREOF, WE have hereunto subscribed our names on this _____ day of _____________, 20
in the County of _______________, in the State of _____________.
Firm’s Legal Name:
Address:
City, State, Zip Code:
Florida Certificate of
Authority Document Number:
Federal Tax Identification
Number
CCR # or CAGE Code
Telephone:
FAX:
Signature by:
(Typed and written)
Title:
Additional Contact Information
Send payments to:
(required if different from above)
Company name used as payee
Contact name:
Title:
Address:
City, State, ZIP
Telephone:
FAX:
Email:
Office servicing Collier
County to place orders
(required if different from above)
Contact name:
Title:
Address:
City, State, ZIP
Telephone: _________________________________
Email _________________________________
16.C.5.a
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Attachment 5: Affidavit for Claiming Status as a Local Business
Solicitation: 15-6485 Biosolids Management Facility (Check Appropriate Boxes Below)
State of Florida (Select County if Vendor is described as a Local Business
Collier County
Lee County
Vendor affirms that it is a local business as defined by the Purchasing Policy of the Collier County Board of County
Commissioners and the Regulations Thereto. As defined in Section XI of the Collier County Purchasing Policy:
Local business means the vendor has a current Business Tax Receipt issued by the Collier County Tax Collector
for at least one year prior to bid or proposal submission to do business within Collier County, and that identifies the
business with a permanent physical business address located within the limits of Collier County from which the
vendor’s staff operates and performs business in an area zoned for the conduct of such business. A Post Office
Box or a facility that receives mail, or a non-permanent structure such as a construction trailer, storage shed, or
other non-permanent structure shall not be used for the purpose of establishing said physical address. In addition
to the foregoing, a vendor shall not be considered a "local business" unless it contributes to the economic
development and well-being of Collier County in a verifiable and measurable way. This may include, but not be
limited to, the retention and expansion of employment opportunities, support and increase to the County's tax base,
and residency of employees and principals of the business within Collier County. Vendor s shall affirm in writing
their compliance with the foregoing at the time of submitting their bid or proposal to be eligible for consideration as
a "local business" under this section. A vendor who misrepresents the Local Preference status of its firm in a
proposal or bid submitted to the County will lose the privilege to claim Local Preference status for a period of up to
one year.
Vendor must complete the following information:
Year Business Established in Collier County or Lee County: ________
Number of Employees (Including Owner(s) or Corporate Officers):_________
Number of Employees Living in Collier County or Lee (Including Owner(s) or Corporate Officers):_________
If requested by the County, vendor will be required to provide documentation substantiating the information given in
this affidavit. Failure to do so will result in vendor’s submission being deemed not applicable.
Vendor Name: _________________________________________
Date: ________________________
Collier or Lee County Address: ___________________________________________________________
Signature: ____________________________________________ Title: ________________________
STATE OF FLORIDA
COLLIER COUNTY LEE COUNTY
Sworn to and Subscribed Before Me, a Notary Public, for the above State and County, on this __________ Day of
______________, 20_____.
_____________________________________________
Notary Public
My Commission Expires: ________________________
(AFFIX OFFICIAL SEAL)
16.C.5.a
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Attachment 6: Immigration Affidavit Certification
Solicitation: 15-6485 Biosolids Management Facility
This Affidavit is required and should be signed, notarized by an authorized principal of the firm and submitted with
formal Invitations to Bid (ITB’s) and Request for Proposals (RFP) submittals. Further, Vendors / Bidders are
required to enroll in the E-Verify program, and provide acceptable evidence of their enrollment, at the
time of the submission of the vendor’s/bidder’s proposal. Acceptable evidence consists of a copy of the
properly completed E-Verify Company Profile page or a copy of the fully executed E-Verify Memorandum
of Understanding for the company. Failure to include this Affidavit and acceptable evidence of enrollment
in the E-Verify program, may deem the Vendor / Bidder’s proposal as non-responsive.
Collier County will not intentionally a ward County contracts to any vendor who knowingly employs unauthorized
alien workers, constituting a violation of the employment provision contained in 8 U.S.C. Section 1324 a(e) Section
274A(e) of the Immigration and Nationality Act (“INA”).
Collier County may consider the employment by any vendor of unauthorized aliens a violation of Section 274A (e)
of the INA. Such Violation by the recipient of the Employment Provisions contained in Section 274A (e) of the INA
shall be grounds for unilateral termination of the contract by Collier County.
Vendor attests that they are fully compliant with all applicable immigra tion laws (specifically to the 1986 Immigration
Act and subsequent Amendment(s)) and agrees to comply with the provisions of the Memorandum of
Understanding with E-Verify and to provide proof of enrollment in The Employment Eligibility Verification System
(E-Verify), operated by the Department of Homeland Security in partnership with the Social Security Administration
at the time of submission of the Vendor’s / Bidder’s proposal.
Company Name ____________________________________________________________________
Print Name
Title _______________________
Signature
Date _______________________
State of ___________________
County of _________________
The foregoing instrument was signed and acknowledged before me this ______day of ________________,
20___, by
_______________________________ who has produced _____________________________ as identification.
(Print or Type Name) (Type of Identification and Number)
_____________________________________
Notary Public Signature
_____________________________________
Printed Name of Notary Public
_____________________________________
Notary Commission Number/Expiration
The signee of this Affidavit guarantees, as evidenced by the sworn affidavit required herein, the truth and accuracy
of this affidavit to interrogatories hereinafter made.
16.C.5.a
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Attachment 7: Vendor Substitute W – 9
Request for Taxpayer Identification Number and Certification
In accordance with the Internal Revenue Service regulations, Collier County is required to collect the following
information for tax reporting purposes from individuals and companies who do business with the County (includin g
social security numbers if used by the individual or company for tax reporting purposes). Florida Statute
119.071(5) require that the county notify you in writing of the reason for collecting this information, which will be
used for no other purpose than herein stated. Please complete all information that applies to your business and
return with your quote or proposal.
1. General Information (provide all information)
Taxpayer Name ___________________________________________________________________________________
(as shown on income tax return)
Business Name ___________________________________________________________________________________
(if different from taxpayer name)
Address ____________________________________ City _______________________________________________
State ______________________________________ Zip ________________________________________________
Telephone __________________ FAX ______________________ Email __________________________________
Order Information
Address ___________________________________
Remit / Payment Information
Address ____________________________________________
City __________
State ________ Zip ___________
City _____________
State _________ Zip ______________
FAX ______________________________________
Email _____________________________________
FAX ______________________________________________
Email _____________________________________________
2. Company Status (check only one)
Individual / Sole Proprietor Corporation Partnership
Tax Exempt (Federal income tax-exempt entity
under Internal Revenue Service guidelines IRC
501 (c) 3)
Limited Liability Company
Enter the tax classification
(D = Disregarded Entity, C = Corporation, P = Partnership)
3. Taxpayer Identification Number (for tax reporting purposes only)
Federal Tax Identification Number (TIN) _______________________________________________________________
(Vendors who do not have a TIN, will be required to provide a social security number prior to an award of the contract.)
4. Sign and Date Form
Certification: Under penalties of perjury, I certify that the information shown on this form is correct to my knowledge.
Signature ___________________________________________________________
Date _________________________________
Title _______________________________________________________________
Phone Number ________________________
16.C.5.a
Packet Pg. 812 Attachment: RFP 15-6485 Biosolids_Management_ Facility_Solicitation (2528 : Short List for RFP 15-6485 Biosolids Management Facility)
Attachment 8: Insurance and Bonding Requirements
Insurance / Bond Type Required Limits
1. Worker’s
Compensation
Statutory Limits of Florida Statutes, Chapter 440 and all Federal Government
Statutory Limits and Requirements
2. Employer’s Liability
$1,000,000 single limit per occurrence
3. Commercial General
Liability (Occurrence Form)
patterned after the current
ISO form
Bodily Injury and Property Damage
$1,000,000 single limit per occurrence, $2,000,000 aggregate for Bodily Injury
Liability and Property Damage Liability. This shall include Premises and
Operations; Independent Contractors; Products and Completed Operations
and Contractual Liability
4. Indemnification To the maximum extent permitted by Florida law, the
Contractor/Vendor/Consultant shall indemnify and hold harmless Collier
County, its officers and employees from any and all liabilities, damages,
losses and costs, including, but not limited to, reasonable attorneys’ fees and
paralegals’ fees, to the extent caused by the negligence, recklessness, or
intentionally wrongful conduct of the Contractor/Vendor/Consultant or anyone
employed or utilized by the Contractor/Vendor/Consultant in the performance
of this Agreement. This indemnification obligation shall not be construed to
negate, abridge or reduce any other rights or remedies which otherwise may
be available to an indemnified party or person described in this paragraph.
This section does not pertain to any incident arising from the sole negligence
of Collier County.
4. Automobile Liability $ 1,000,000 Each Occurrence; Bodily Injury & Property Damage,
Owned/Non-owned/Hired; Automobile Included
5. Other insurance as
noted:
Watercraft $ __________ Per Occurrence
United States Longshoreman's and Harborworker's Act coverage shall be
maintained where applicable to the completion of the work.
$ __________ Per Occurrence
Maritime Coverage (Jones Act) shall be maintained where applicable to
the completion of the work.
$ __________ Per Occurrence
Aircraft Liability coverage shall be carried in limits of not less than
$5,000,000 each occurrence if applicable to the completion of the Services
under this Agreement.
$ __________ Per Occurrence
Pollution $ 1,000,000 Per Occurrence
Professional Liability $__________ Per Occurrence
$ 500,000 each claim and in the aggregate
$1,000,000 each claim and in the aggregate
$2,000,000 each claim and in the aggregate
Professional Liability $__________ per claim and in
the aggregate
16.C.5.a
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$1,000,000 per claim and in the aggregate
$2,000,000 per claim and in the aggregate
Valuable Papers Insurance $__________ Per Occurrence
6. Bid bond
Shall be submitted with proposal response in the form of certified funds,
cashiers’ check or an irrevocable letter of credit, a cash bond posted with the
County Clerk, or proposal bond in a sum equal to 5% of the cost proposal. All
checks shall be made payable to the Collier County Board of County
Commissioners on a bank or trust company located in the State of Florida and
insured by the Federal Deposit Insurance Corporation.
7. Performance and
Payment Bonds
For projects in excess of $200,000, bonds shall be submitted with the
executed contract by Proposers receiving award, and written for 100% of the
Contract award amount, the cost borne by the Proposer receiving an award.
The Performance and Payment Bonds shall be underwritten by a surety
authorized to do business in the State of Florida and otherwise acceptable to
Owner; provided, however, the surety shall be rated as “A-“ or better as to
general policy holders rating and Class V or higher rating as to financial size
category and the amount required shall not exceed 5% of the reported policy
holders’ surplus, all as reported in the most current Best Key Rating Guide,
published by A.M. Best Company, Inc. of 75 Fulton Street, New York, New
York 10038.
8. Vendor shall ensure that all subcontractors comply with the same insurance requirements that he is
required to meet. The same Vendor shall provide County with certificates of insurance meeting the
required insurance provisions.
9. Collier County must be named as "ADDITIONAL INSURED" on the Insurance Certificate for
Commercial General Liability where required.
10. The Certificate Holder shall be named as Collier County Board of County Commissioners, OR, Board
of County Commissioners in Collier County, OR Collier County Government, OR Collier County (or Collier
MPO). The Certificates of Insurance must state the Contract Number, or Project Number, or specific
Project description, or must read: For any and all work performed on behalf of Collier County.
11. Thirty (30) Days Cancellation Notice required.
LJB 6/15/2015
Vendor’s Insurance Statement
We understand the insurance requirements of these specifications and that the evidence of insurability may be required
within five (5) days of the award of this solicitation.
Name of Firm
_______________________________________ Date ____________________________
Vendor Signature
_________________________________________________________________________
Print Name
_________________________________________________________________________
Insurance Agency
_________________________________________________________________________
Agent Name
_______________________________________ Telephone Number _________________
16.C.5.a
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Attachment 9: Reference Questionnaire
Solicitation: 15-6485 Biosolids Management Facility
Reference Questionnaire for:
(Name of Company Requesting Reference Information)
(Name of Individuals Requesting Reference Information)
Name:
(Evaluator completing reference questionnaire)
Company:
(Evaluator’s Company completing reference)
Email: FAX: Telephone:
Collier County is implementing a process that collects reference information on firms and their key personnel to be used
in the selection of firms to perform this project. The Name of the Company listed in the Subject above has listed you as
a client for which they have previously performed work. Please complete the survey. Please rate each criteria to the
best of your knowledge on a scale of 1 to 10, with 10 representing that you were very satisifed (and would hire the
firm/individual again) and 1 representing that you were very unsatisfied (and would never hire the firm/indivdiual again).
If you do not have sufficient knowledge of past performance in a particular area, leave it blank and the item or form will
be scored “0.”
Project Description: ___________________________
Completion Date: _____________________________
Project Budget: _______________________________
Project Number of Days: _______________________
Change Orders - Dollars Added : _________________
Change Orders - Days Added: __________________
Item Citeria Score
1 Ability to manage the project costs (minimize change orders to scope).
2 Ability to maintain project schedule (complete on-time or early).
3 Quality of work.
4 Quality of consultative advice provided on the project.
5 Professionalism and ability to manage personnel.
6 Project administration (completed documents, final invoice, final product turnover;
invoices; manuals or going forward documentation, etc.)
7 Ability to verbally communicate and document information clearly and succinctly.
8 Abiltity to manage risks and unexpected project circumstances.
9 Ability to follow contract documents, policies, procedures, rules, regulations, etc.
10 Overall comfort level with hiring the company in the future (customer satisfaction).
TOTAL SCORE OF ALL ITEMS
Please FAX this completed survey to: _______________________________________ By ________________
16.C.5.a
Packet Pg. 815 Attachment: RFP 15-6485 Biosolids_Management_ Facility_Solicitation (2528 : Short List for RFP 15-6485 Biosolids Management Facility)
RFP #: 15-6485
Title: Biosolids Management Facility
Final Ranking
Name of Firm Dayne Atkinson Sue Zimmerman Natali Betancur Michael Bosi James Cooper Score
Veolia 86.2 86.2 85.2 76.2 76.2 410.0
Synagro 89.0 90.0 80.0 62.0 84.0 405.0
Quasar 83.6 82.6 76.6 58.6 66.6 368.0
Natural Systems 81.2 85.2 73.2 52.8 60.2 352.6
BioFerm 81.5 72.5 76.5 51.5 52.5 334.5
Nefco 76.8 69.8 68.8 48.8 69.8 334.0
Purchasing Representative DateSwainson Hall, Procurement Strategist Friday, May 13, 2016
Selection Committee
Final Ranking Sheet
Page 1 of 1
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