Agenda 02/28/2017 Item #16A 202/28/2017
EXECUTIVE SUMMARY
Recommendation to approve the ranking of professional engineering consultants, to enter into
negotiations with the top ranked firm of Kisinger Campo & Associates, Corporation, pursuant to
Solicitation No. 16-7016 Independent Peer Review of Bridge Replacement or Rehabilitation
Projects, Project Number 66066.
_____________________________________________________________________________________
OBJECTIVE: To obtain professional engineering services for independent peer review of bridge
replacement or rehabilitation projects 66066.2, 66066.12, 66066.13 and 66066.14. (Bridge numbers
030184, 030136, 030137, 030138, 030139, 030140, 030141, 030153, 030154, 030155, 030156, 030158,
030160 and 034046.)
CONSIDERATIONS: On November 17, 2016, the Collier County Growth Management Department,
through its Transportation Engineering Division, issued RFP No. 16-7016 and requested proposals from
professional engineering consulting firms pre-qualified by the Florida Department of Transportation
(FDOT) to provide engineering services for this project. One thousand seven hundred (1,700) notices of
the RFP were sent out and forty seven (47) were downloaded. Three (3) proposals were received on
December 19, 2016.
On January 18, 2017, a selection committee ranked the three (3) firms based on an evaluation of their
proposals. The selection committee, by consensus, ranked the firms as follows:
Name of Firm Selection Committee Final Rank
Kisinger Campo & Associates, Corporation 1
Stantec Consulting Services, Inc. 2
Stanley Consultants, Inc. 3
Staff is requesting that the Board of County Commissioners (Board) authorize it to begin contract
negotiations with the top ranked firm, Kisinger Campo & Associates, Corporation, and in the event that
an agreement cannot be reached with that firm, to continue negotiating with the remaining firms in the
order ranked above.
FISCAL IMPACT: Approval of this item does not result in a direct fiscal impact; however, the source of
funding for the future contract (subject to board approval at a subsequent meeting) will be Gas Taxes.
Approval of this item for engineering services will not result in an increase of future operational and
maintenance costs.
GROWTH MANAGEMENT IMPACT: The project is in conformance with the goals and objectives of
the Transportation Element of the Growth Management Plan.
LEGAL CONSIDERATIONS: This item has been reviewed by the County Attorney, is approved as to
form and legality, and requires majority vote for Board approval. -JAK
RECOMMENDATION: To approve the ranking of professional engineering consulting firms for RFP
No. 16-7016 and direct staff to begin negotiating an agreement with the top-ranked firm, Kisinger Campo
& Associates, Corporation, and in the event that an agreement cannot be reached with this firm, to
continue negotiating with the remaining firms in the order ranked above, with a proposed agreement
brought to the Board for its consideration at a subsequent meeting.
16.A.2
Packet Pg. 526
02/28/2017
Prepared by: Anthony O. Stolts, P.E., Sr. Project Manager, Transportation Engineering Division
ATTACHMENT(S)
1. 16-7016 Final Ranking (1 page) (PDF)
2. 16-7016 Solicitation (36 pages) (DOCX)
3. 16-7016 Exhibit A (24 pages) (DOCX)
4. [Linked] 16-7016 KCA_Proposal (124 pages) (PDF)
16.A.2
Packet Pg. 527
02/28/2017
COLLIER COUNTY
Board of County Commissioners
Item Number: 16.A.2
Doc ID: 2616
Item Summary: Recommendation to approve the ranking of professional engineering consultants,
to enter into negotiations with the top ranked firm of Kisinger Campo & Associates, Corporation,
pursuant to Solicitation No. 16-7016 Independent Peer Review of Bridge Replacement or Rehabilitation
Projects, Project Number 66066.
Meeting Date: 02/28/2017
Prepared by:
Title: Project Manager, Senior – Transportation Engineering
Name: Anthony Stolts
01/20/2017 4:57 PM
Submitted by:
Title: Division Director - Transportation Eng – Transportation Engineering
Name: Jay Ahmad
01/20/2017 4:57 PM
Approved By:
Review:
Procurement Services Lissett DeLaRosa Level 1 Purchasing Gatekeeper Completed 01/23/2017 8:10 AM
Transportation Engineering Jay Ahmad Additional Reviewer Completed 01/23/2017 10:05 AM
Procurement Services Allison Kearns Additional Reviewer Completed 01/23/2017 12:15 PM
Growth Management Department Allison Kearns Additional Reviewer Completed 01/23/2017 12:16 PM
Growth Management Department Lisa Taylor Additional Reviewer Completed 01/24/2017 2:40 PM
Transportation Engineering Gary Putaansuu Additional Reviewer Completed 01/30/2017 8:23 AM
Road Maintenance Jonathan Vortherms Additional Reviewer Completed 01/30/2017 1:03 PM
Growth Management Department Diane Lynch Level 1 Division Reviewer Completed 01/31/2017 11:16 AM
Procurement Services Evelyn Colon Additional Reviewer Completed 02/01/2017 9:56 AM
Procurement Services Brenda Brilhart Additional Reviewer Completed 02/01/2017 11:23 AM
Procurement Services Ted Coyman Additional Reviewer Completed 02/07/2017 5:47 PM
County Attorney's Office Jeffrey A. Klatzkow Level 2 Attorney Review Completed 02/08/2017 8:28 AM
Growth Management Department Jeanne Marcella Level 2 Division Administrator Completed 02/08/2017 9:01 AM
County Attorney's Office Jeffrey A. Klatzkow Level 3 County Attorney's Office Review Completed 02/08/2017 1:39 PM
Office of Management and Budget Valerie Fleming Level 3 OMB Gatekeeper Review Completed 02/08/2017 3:21 PM
Office of Management and Budget Susan Usher Additional Reviewer Completed 02/17/2017 4:48 PM
16.A.2
Packet Pg. 528
02/28/2017
County Manager's Office Nick Casalanguida Level 4 County Manager Review Completed 02/19/2017 10:28 AM
Board of County Commissioners MaryJo Brock Meeting Pending 02/28/2017 9:00 AM
16.A.2
Packet Pg. 529
Selection Committee
Final Ranking Sheet
RFP #: 16-7016
Title: Independent Peer Review of Bridge Replacement or Rehabilitation Projects, Project 66066
Name of Firm Gary
Putaansuu
Marlene
Messam
Gary
McAplin
Michael
Raabe
Danette
Kinaszczuk Average Selection Committee
Final Rank
Kisinger Campo & Associates 1 1 1 2 1 1.2 1.0000
Stantec Consulting Services, Inc.2 3 2 1 2 2 2.0000
Stanley Consultants 3 2 3 3 3 2.8 3.0000
TOTAL
Procurement Professional Evelyn Colon
Step 1: Upon direction by the Procurement professional, the individual selection committee member should provide their ranking
of the proposals (from highest being number one (1) to lowest.
Step 2: The procurement professional will review the mathematically calculated final rank and discuss the rank order and
determine if consensus is reached.
Page 1 of 1
16.A.2.a
Packet Pg. 530 Attachment: 16-7016 Final Ranking (1 page) (2616 : 16-7016 Consultant Negotiations Independent Review)
CCNA (Revision 06132016
REQUEST FOR PROPOSALS
In accordance with Florida Statute 287.055, Consultants’ Competitive Negotiation Act.
COLLIER COUNTY
BOARD OF COUNTY COMMISSIONERS
CCNA Solicitation
16-7016 Independent Peer Review of Bridge
Replacement or Rehabilitation Projects, Project
Number 66066
Evelyn Colon, Procurement Strategist
(239) 252-2667 (Telephone)
(239) 252-2810 (Fax)
evelyncolon@colliergov.net (Email)
This proposal solicitation document is prepared in a Microsoft Word format. Any alterations to this
document made by the Consultant may be grounds for rejection of proposal, cancellation of any
subsequent award, or any other legal remedies available to the Collier County Government.
16.A.2.b
Packet Pg. 531 Attachment: 16-7016 Solicitation (36 pages) (2616 : 16-7016 Consultant Negotiations Independent Review)
RFP CCNA Template_06132016
16-7016 Independent Peer Review of Bridge Replacement or Rehabilitation Projects, Project Number 66066
Table of Contents
LEGAL NOTICE ......................................................................................................................... 3
EXHIBIT I: SCOPE OF WORK, SPECIFICATIONS AND RESPONSE FORMAT ...................... 4
EXHIBIT II: GENERAL RFP INSTRUCTIONS............................................................................ 9
EXHIBIT III: COLLIER COUNTY PURCHASE ORDER TERMS AND CONDITIONS ................14
EXHIBIT IV: ADDITIONAL TERMS AND CONDITIONS FOR RFP ...........................................18
ATTACHMENT 1: CONSULTANT’S NON-RESPONSE STATEMENT ......................................27
ATTACHMENT 2: CONSULTANT CHECK LIST .......................................................................28
ATTACHMENT 3: CONFLICT OF INTEREST AFFIDAVIT ........................................................29
ATTACHMENT 4: CONSULTANT DECLARATION STATEMENT ............................................30
ATTACHMENT 5: IMMIGRATION AFFIDAVIT CERTIFICATION ..............................................32
ATTACHMENT 6: CONSULTANT SUBSTITUTE W – 9 ............................................................33
ATTACHMENT 7: INSURANCE AND BONDING REQUIREMENTS ........................................34
ATTACHMENT 8: REFERENCE QUESTIONNAIRE .................................................................36
16.A.2.b
Packet Pg. 532 Attachment: 16-7016 Solicitation (36 pages) (2616 : 16-7016 Consultant Negotiations Independent Review)
RFP CCNA Template_06132016
16-7016 Independent Peer Review of Bridge Replacement or Rehabilitation Projects, Project Number 66066
Legal Notice
Pursuant to approval by the County Manager, Sealed Proposals to provide Engineering
Consultant Independent Review Services will be received until 3:00PM, Naples local time,
on December 19, 2016 at the Collier County Government, Procurement Services Division,
3327 Tamiami Trail E, Naples, FL 34112.
CCNA Solicitation
16-7016 Independent Peer Review of Bridge Replacement or Rehabilitation Projects, Project
Number 66066
Services to be provided may include, but not be limited to the following: Engineering Consultant
Independent Review Services.
A pre-proposal conference is not applicable for this solicitation.
All statements should be made upon the official proposal form which must be obtained only on
the Collier County Procurement Services Division Online Bidding System website:
www.colliergov.net/bid.
Collier County does not discriminate based on age, race, color, sex, religion, national origin,
disability or marital status.
BOARD OF COUNTY COMMISSIONERS
COLLIER COUNTY, FLORIDA,
BY: /S/ Allison Kearns
Interim Director, Procurement Services Division
This Public Notice was posted on the Collier County Procurement Services Division website:
www.colliergov.net/purchasing and in the Lobby of Procurement Services Division Building "G",
Collier County Government Center on November 17, 2016.
16.A.2.b
Packet Pg. 533 Attachment: 16-7016 Solicitation (36 pages) (2616 : 16-7016 Consultant Negotiations Independent Review)
RFP CCNA Template_06132016
16-7016 Independent Peer Review of Bridge Replacement or Rehabilitation Projects, Project Number 66066
Exhibit I: Scope of Work, Specifications and Response Format
As requested by the Transportation Engineering Division (hereinafter, the “Division”), the Collier
County Board of County Commissioners Procurement Services Division (hereinafter, “County”)
has issued this Request for Proposal (hereinafter, “RFP”) with the intent of obtaining proposals
from interested and qualified Consultants in accordance with the terms, conditions and
specifications stated or attached. The Consultant, at a minimum, must achieve the
requirements of the Specifications or Scope of Work stated.
The results of this solicitation may be used by other County departments once awarded
according to the Board of County Commissioners Procurement Ordinance.
In order to obtain an impartial peer review of several bridge projects, the County is excluding
any consultants that have been selected on any of the following solicitations:
16-6699 Eleven Bridge Replacements Project, Project Number 66066.12
16-6700 Design and Related Services for the Stan Gober Memorial Bridge
Repair Rehabilitation Project, Project Number 66066.2, Bridge Number 030184
16-7010 Design and Related Services for CR-846/ Immokalee Rd over Gator
Canal Bridge Replacement or Rehabilitation Project, Project Number 66066.13,
Bridge Number 030160
16-7011 Design and Related Services for Palm River Boulevard over Palm River
Canal Bridge Replacement Project, Project 66066.14, Bridge Number 034046
Detailed Scope of Work: See Exhibit A
Term of Contract
The contract shall commence at issuance of the Notice to Proceed and run until the
completion of design for each project defined in the scope of work.
Surcharges will not be accepted in conjunction with this contract, and such charges should
be incorporated into the pricing structure.
Projected Solicitation Timetable
The following projected timetable should be used as a working guide for planning purposes
only. The County reserves the right to adjust this timetable as required during the course of
the RFP process.
Event Date
Issue Solicitation Notice November 17, 2016
Last Date for Receipt of Written Questions December 8, 2016 @ 3:00PM
Addendum Issued Resulting from Written Questions December 12, 2016
Solicitation Deadline Date and Time December 19, 2016 @
3:00PM
Anticipated Evaluation of Submittals December 2016
16.A.2.b
Packet Pg. 534 Attachment: 16-7016 Solicitation (36 pages) (2616 : 16-7016 Consultant Negotiations Independent Review)
RFP CCNA Template_06132016
16-7016 Independent Peer Review of Bridge Replacement or Rehabilitation Projects, Project Number 66066
Anticipated Completion of Contract Negotiations January 2017
Anticipated Board of County Commissioner’s Contract Approval Date February 2017
Response Format
The Consultant understands and agrees to abide by all of the RFP specifications,
provisions, terms and conditions of same, and all ordinances and policies of Collier County.
The Consultant further agrees that if the contract is awarded the work will be performed in
accordance with the provisions, terms and conditions of the contract.
To facilitate the fair evaluation and comparison of proposals, all proposals must conform to
the guidelines set forth in this RFP.
Any portions of the proposal that do not comply with these guidelines must be so noted and
explained in the Acceptance of Conditions section of the proposal. However, any proposal
that contains such variances may be considered non-responsive.
Proposals should be prepared simply and economically, providing a straightforward concise
description of the Consultant’s approach and ability to meet the County’s needs, as stated in
the RFP. All proposals should be presented as described in the RFP in PDF or Microsoft
Word format with Tabs clearly marked. If applicable, the utilization of recycled paper for
proposal submission is strongly encouraged.
The items listed below are to be submitted with each proposal and submitted in the order
shown. Each section should be clearly labeled, with pages numbered and separated by
tabs. Failure by a Consultant to include all listed items may result in the rejection of its
proposal.
1. Tab I, Cover Letter / Management Summary
In this tab:
Provide a cover letter, signed by an authorized officer of the firm, indicating the
underlying philosophy of the firm in providing the services stated herein.
Include the name(s), telephone number(s) and email(s) of the authorized contact
person(s) concerning proposal. Submission of a signed Proposal is Consultant's
certification that the Consultant will accept any awards as a result of this RFP.
Site Inspection: If services to be provided involve or are related to a physical site(s),
including, but not limited to: design services for construction, physical monitoring,
environmental studies, inspections or other similar activities, prior to submission of
proposal, proposers select one: may visit the site(s) to become familiar with local
conditions that may in any manner affect performance of the Work. This site visit shall be
documented in writing by the proposer; this documentation shall be submitted with the
proposal. The proposal select one: may be deemed non-responsive if the site visit
documentation is not presented to the County in the proposer’s submitted proposal
materials. Upon award of the contract, subsequent site visits shall be at intervals
appropriate to the stage of the project, as determined by the County project manager.
No plea of ignorance of conditions or difficulties that may exist or conditions or difficulties
that may be encountered in the execution of the Work pursuant to this Agreement as a
16.A.2.b
Packet Pg. 535 Attachment: 16-7016 Solicitation (36 pages) (2616 : 16-7016 Consultant Negotiations Independent Review)
RFP CCNA Template_06132016
16-7016 Independent Peer Review of Bridge Replacement or Rehabilitation Projects, Project Number 66066
result of failure to make the necessary examinations and investigations shall be
accepted as an excuse for any failure or omission on the part of the awarded proposer,
nor shall they be accepted as a basis for any claims whatsoever for extra compensation
or for an extension of time.
2. Tab II, Work Plan (30 Points, 5 page maximum)
In this tab, include:
Detailed plan of approach (including major tasks and sub-tasks).
Detailed understanding of the project scope.
3. Tab III, Experience and Capacity of Firm (35 Points, 5 page maximum, does not include
list of projects and letters of intent)
In this tab, include
Provide information that documents the Consultant’s (and Sub-Consultant’s if
applicable) qualifications to produce the required deliverables, including abilities,
capacity, skill, and financial strength, and number of years of experience in
providing the required services.
Provide details of unique benefits that the firm offers on this project.
Provide a list of projects completed by the firm that are similar to the projects
being reviewed under Exhibit A, scope of services.
If sub-consultants are being utilized, letters of intent from stated sub-consultants
must be included with proposal submission.
4. Tab IV, Specialized Expertise of Team Members (30 Points, 5 page maximum, does not
include resumes)
In this tab, include:
Description of the proposed contract team and the role to be played by each
member of the proposed team.
Describe the various team members’ successful experience in working with one
another on previous projects.
Attach resumes of all proposed project team members who will be involved in the
management of the total package of services, as well as the delivery of specific
services.
Attach resumes of any sub-consultants.
5. Tab V, References – 5 Completed and Returned (5 Points)
In order for the Consultant to be awarded any points for this tab, the County requests
that the Consultant submits five (5) completed reference forms from clients whose
projects are of a similar nature to this solicitation as a part of their proposal. The County
will only use the methodology calculations for the first five (5) references (only)
submitted by the Consultant in their proposal.
Prior to the Selection Committee reviewing proposals, the following methodology will be
applied to each Consultant’s information provided in this area:
The County will total each of the Consultant’s five reference questionnaires and
create a ranking from highest number of points to lowest number of points.
16.A.2.b
Packet Pg. 536 Attachment: 16-7016 Solicitation (36 pages) (2616 : 16-7016 Consultant Negotiations Independent Review)
RFP CCNA Template_06132016
16-7016 Independent Peer Review of Bridge Replacement or Rehabilitation Projects, Project Number 66066
References marked with an N/A (or similar notation will be given the score of zero
(0)). Consultants who do not turn in reference forms will be counted as zero (0).
The greatest number of points allowed in this criterion will be awarded to the
Consultant who has the highest score.
The next highest Consultant’s number of points will be divided by the highest
Consultant’s points which will then be multiplied by criteria points to determine the
Consultant’s points awarded. Each subsequent Consultant’s point score will be
calculated in the same manner.
Points awarded will be extended to the whole number per Microsoft Excel.
For illustrative purposes only, see chart for an example of how these points would be
distributed among the five proposers.
Consultant Name Consultant Total
Reference Score Points Awarded
Consultant ABC 445 5
Consultant DEF 435 4.89
Consultant GHI 425 4.78
Consultant JKL 385 4.33
Consultant MNO 385 4.33
Consultant PQR 250 2.81
Note: Sample chart reflects a 20 point reference criterion.
The points awarded by Consultant will be distributed to the Selection Committee prior to
their evaluation of the proposals. The Selection Committee will review the Consultant’s
proposal to ensure consistency and completion of all tasks in the RFP, and review the
Points Awarded per Consultant. The Selection Committee may, at their sole discretion,
contact references, and/or modify the reference points assigned after a thorough review
of the proposal and prior to final ranking by the final Selection Committee.
6. Tab VI, Acceptance of Conditions
Indicate any exceptions to the general terms and conditions of the RFP, and to
insurance requirements or any other requirements listed in the RFP. If no exceptions are
indicated in this tabbed section, it will be understood that no exceptions to these
documents will be considered after the award, or if applicable, during negotiations.
Exceptions taken by a Consultant may result in evaluation point deduction(s) and/or
exclusion of proposal for Selection Committee consideration, depending on the extent of
the exception(s). Such determination shall be at the sole discretion of the County and
Selection Committee.
7. Tab VII, Required Form Submittals
Attachment 2: Consultant Checklist
Attachment 3: Conflict of Interest Affidavit
Attachment 4: Consultant Declaration Form’
Attachment 5: Immigration Affidavit and company’s E-Verify profile page and
memorandum of understanding
Attachment 6: Consultant Substitute W9
16.A.2.b
Packet Pg. 537 Attachment: 16-7016 Solicitation (36 pages) (2616 : 16-7016 Consultant Negotiations Independent Review)
RFP CCNA Template_06132016
16-7016 Independent Peer Review of Bridge Replacement or Rehabilitation Projects, Project Number 66066
Attachment 7: Insurance Requirements
Attachment 8: Reference Questionnaire (Do not use Collier County Employees)
16.A.2.b
Packet Pg. 538 Attachment: 16-7016 Solicitation (36 pages) (2616 : 16-7016 Consultant Negotiations Independent Review)
RFP CCNA Template_06132016
16-7016 Independent Peer Review of Bridge Replacement or Rehabilitation Projects, Project Number 66066
Exhibit II: General RFP Instructions
1. Questions
Direct questions related to this RFP to the Collier County Procurement Services Division
Online Bidding System website: www.colliergov.net/bid.
Consultants must clearly understand that the only official answer or position of the County
will be the one stated on the Collier County Procurement Services Division Online Bidding
System website. For general questions, please call the referenced Procurement Strategist
noted on the cover page.
2. Pre-Proposal Conference
The purpose of the pre-proposal conference is to allow an open forum for discussion and
questioning with County staff regarding the RFP with all prospective Consultants having an
equal opportunity to hear and participate. Oral questions will receive oral responses, neither
of which will be official, nor become part of the RFP. Only written responses to written
questions will be considered official, and will be included as part of the RFP as an
addendum.
All prospective Consultants are strongly encouraged to attend, as, this will usually be the
only pre-proposal conference for this solicitation. If this pre-proposal conference is denoted
as “mandatory”, prospective Consultants must be present in order to submit a proposal
response.
3. Compliance with the RFP
Proposals must be in strict compliance with this RFP. Failure to comply with all provisions of
the RFP may result in disqualification.
4. Ambiguity, Conflict, or Other Errors in the RFP
It is the sole responsibility of the Consultant if the Consultant discovers any ambiguity,
conflict, discrepancy, omission or other error in the RFP, to immediately notify the
Procurement Strategist, noted herein, of such error in writing and request modification or
clarification of the document prior to submitting the proposal. The Procurement Strategist will
make modifications by issuing a written revision and will give written notice to all parties who
have received this RFP from the Procurement Services Division.
5. Proposal, Presentation, and Protest Costs
The County will not be liable in any way for any costs incurred by any Consultant in the
preparation of its proposal in response to this RFP, nor for the presentation of its proposal
and/or participation in any discussions, negotiations, or, if applicable, any protest
procedures.
6. Delivery of Proposals
16.A.2.b
Packet Pg. 539 Attachment: 16-7016 Solicitation (36 pages) (2616 : 16-7016 Consultant Negotiations Independent Review)
RFP CCNA Template_06132016
16-7016 Independent Peer Review of Bridge Replacement or Rehabilitation Projects, Project Number 66066
All proposals are to be delivered before 3:00PM, Naples local time, on or before December
19, 2016 to:
Collier County Government
Procurement Services Division
3327 Tamiami Trail E
Naples FL 34112
Attn: Evelyn Colon, Procurement Strategist
l
The County does not bear the responsibility for proposals delivered to the Procurement
Services Division past the stated date and/or time indicated, or to an incorrect address by
Consultant’s personnel or by the Consultant’s outside carrier. However, the Procurement
Director, or designee, reserves the right to accept proposals received after the posted close
time under the following conditions:
The tardy submission of the proposal is due to the following circumstances, which
may include but not be limited to: late delivery by commercial carrier such as Fed Ex,
UPS or courier where delivery was scheduled before the deadline.
The acceptance of said proposal does not afford any competing firm an unfair
advantage in the selection process.
Consultants must submit one (1) paper copy clearly labeled “Master,” and five (5) flash
drives with one copy of the proposal on each in Word, Excel or PDF. List the
Solicitation Number and Title on the outside of the box or envelope.
7. Validity of Proposals
No proposal can be withdrawn after it is filed unless the Consultant makes their request in
writing to the County prior to the time set for the closing of Proposals. All proposals shall be
valid for a period of one hundred eighty (180) days from the submission date to
accommodate evaluation and selection process.
8. Method of Source Selection
The County is using the Competitive Sealed Proposals methodology of source selection for
this procurement, as authorized by Ordinance Number 2013-69 establishing and adopting
the Collier County Procurement Ordinance.
If the County receives proposals from less than three (3) firms, the Procurement Director
shall review all the facts and determine if it is in the best interest of the County to solicit
additional proposals or request that the Selection Committee rank order the received
proposals.
The County may, as it deems necessary, conduct discussions with qualified Consultants
determined to be in contention for being selected for award for the purpose of clarification to
assure full understanding of, and responsiveness to solicitation requirements.
9. Evaluation of Proposals
Collier County will evaluate and select these Services in accordance with Florida Statute 287.055,
Consultants’ Competitive Negotiation Act.
16.A.2.b
Packet Pg. 540 Attachment: 16-7016 Solicitation (36 pages) (2616 : 16-7016 Consultant Negotiations Independent Review)
RFP CCNA Template_06132016
16-7016 Independent Peer Review of Bridge Replacement or Rehabilitation Projects, Project Number 66066
The County’s procedure for selecting is as follows:
1. The County Manager or designee shall appoint a selection committee to review all
proposals submitted.
2. The Request for Proposal is issued.
3. Subsequent to the receipt closing date for the proposals, the Procurement
professional will review the proposals received and verify each proposal to determine
if it minimally responds to the requirements of the published RFP.
4. Selection committee meetings will be open to the public and the Procurement
professional will publicly post prior notice of such meeting(s) in the lobby of the
Procurement Services Division Building and on the County’s Procurement Services
Internet site.
5. Prior to the first meeting (Organization Meeting) of the selection committee, the
Procurement professional will post a notice announcing the date, time and place of
the meeting at least three (3) working days prior to the meeting. At the initial
organization meeting, the selection committee members will receive instructions, the
submitted proposals, and establish the next selection committee meeting date and
time. After the first meeting, the Procurement professional will publically announce
all subsequent committee meeting dates and times. The subsequent meeting dates
and times will be posted with at least one (1) day advanced notice.
6. Selection committee members will independently review and score each proposal
based on the evaluation criteria stated in the request for proposal using the Individual
Selection Committee Score and Rank Form and prepare comments for discussion at
the next meeting. The Individual Selection Committee Score and Rank Form is
merely a tool to assist the selection committee member in their review of the
proposals.
7. At the scheduled selection meeting, the members will present their independent
findings / conclusions / comments based on their reading and interpretation of the
materials presented to each other, and may ask questions of one another. At the
conclusion of that discussion, members of the public will be offered an opportunity
(not to exceed three (3) minutes) to provide comments.
8. At the conclusion of public comments (provided for in number 7), the selection
committee members will individually rank order each proposer. Collier County
selection committee members may consider all the material submitted by the
Proposer and other information Collier County may obtain to determine whether the
Proposer is capable of and has a history of successfully completing projects of this
type, including, without limitation, additional information Collier County may request,
clarification of proposer information, public comments, and/or additional credit
information.
9. Once the individual ranking has been completed, the Procurement professional will
direct selection committee members to read their individual ranking publically. The
Procurement professional will record individual rankings on the Final Ranking Sheet
which will mathematically compile into an overall selection committee rank of
proposers.
10. In any of the selection committee meeting deliberations, by consensus, members
may request to invite proposers in to clarify their proposals, ask for additional
information, present materials, interview, ask questions, etc. The members may
consider any and all information obtained through this method in formulating their
individual ranking and subsequent selection committee overall ranking and final
ranking.
16.A.2.b
Packet Pg. 541 Attachment: 16-7016 Solicitation (36 pages) (2616 : 16-7016 Consultant Negotiations Independent Review)
RFP CCNA Template_06132016
16-7016 Independent Peer Review of Bridge Replacement or Rehabilitation Projects, Project Number 66066
11. The selection committee’s overall rank of firms in order of preference (from highest
beginning with a rank of one (1) to the lowest) will be discussed and reviewed by the
Procurement Strategist. By final consensus, and having used all information
presented (proposal, presentation, references, etc.), the selection committee
members will create a final ranking and staff will subsequently enter into
negotiations. Award of the contract is dependent upon the successful and full
execution of a mutually agreed contract, pending the final approval by the Board of
County Commissioners.
The County reserves the right to withdraw this RFP at any time and for any reason, and
to issue such clarifications, modifications, addendums, and/or amendments as it may
deem appropriate, including, but not limited, to requesting supplemental proposal
information.
Receipt of a proposal by the County or a submission of a proposal to the County offers
no rights upon the Consultant nor obligates the County in any manner.
Acceptance of the proposal does not guarantee issuance of any other governmental
approvals. Proposals which include provisions requiring the granting of zoning variances
may not be considered.
10. References
The County reserves the right to contact any and all references submitted as a result of this
solicitation.
11. Proposal Selection Committee and Evaluation Factors
The County Manager or designee will appoint a Selection Committee to review all proposals
submitted. The factors to be considered in the evaluation of proposal responses are listed
below.
Tab II, Work Plan 30 Points
Tab III, Experience and Capacity of the Firm 35 Points
Tab IV, Specialized Expertise of Team Members 30 Points
Tab V, References 5 Points
TOTAL 100 Points
Tie Breaker: In the event of a tie, both in individual scoring and in final ranking, the firm
with the lowest paid dollars by Collier County to the Consultant (as obtained from the
County’s financial system) within the last five (5) years will receive the higher individual
ranking. This information will be based on information provided by the Consultant, subject
to verification at the County’s option. If there is a multiple firm tie in either individual scoring
or final ranking, the firm with the lowest volume of work shall receive the higher ranking, the
firm with the next lowest volume of work shall receive the next highest ranking and so on.
12. Acceptance or Rejection of Proposals
The right is reserved by the County to waive any irregularities in any proposal, to reject any
or all proposals, to re-solicit for proposals, if desired, and upon recommendation and
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justification by Collier County to accept the proposal which in the judgment of the County is
deemed the most advantageous for the public and Collier County.
Any proposal which is incomplete, conditional, obscure or which contains irregularities of
any kind, may be cause for rejection. In the event of default of the successful Consultant, or
their refusal to enter into the Collier County contract, the County reserves the right to accept
the proposal of any other Consultant or to re-advertise using the same or revised
documentation, at its sole discretion.
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Exhibit III: Collier County Purchase Order Terms and Conditions
1. Offer
This offer is subject to cancellation by the
COUNTY without notice if not accepted by
VENDOR within fourteen (14) days of
issuance.
2. Acceptance and Confirmation
This Purchase Order (including all
documents attached to or referenced
therein) constitutes the entire agreement
between the parties, unless other wise
specifically noted by the COUNTY on the
face of this Purchase Order. Each delivery
of goods and/or services received by the
COUNTY from VENDOR shall be deemed to
be upon the terms and conditions contained
in this Purchase Order.
No additional terms may be added and
Purchase Order may not be changed except
by written instrument executed by the
COUNTY. VENDOR is deemed to be on
notice that the COUNTY objects to any
additional or different terms and conditions
contained in any acknowledgment, invoice
or other communication from VENDOR,
notwithstanding the COUNTY’S acceptance
or payment for any delivery of goods and/or
services, or any similar act by VENDOR.
3. Inspection
All goods and/or services delivered
hereunder shall be received subject to the
COUNTY’S inspection and approval and
payment therefore shall not constitute
acceptance. All payments are subject to
adjustment for shortage or rejection. All
defective or nonconforming goods will be
returned pursuant to VENDOR'S instruction
at VENDOR’S expense.
To the extent that a purchase order requires
a series of performances by VENDOR, the
COUNTY prospectively reserves the right to
cancel the entire remainder of the Purchase
Order if goods and/or services provided
early in the term of the Purchase Order are
non-conforming or otherwise rejected by the
COUNTY.
4. Shipping and Invoices
a) All goods are FOB destination and must
be suitably packed and prepared to
secure the lowest transportation rates
and to comply with all carrier
regulations. Risk of loss of any goods
sold hereunder shall transfer to the
COUNTY at the time and place of
delivery; provided that risk of loss prior
to actual receipt of the goods by the
COUNTY nonetheless remain with
VENDOR.
b) No charges will be paid by the COUNTY
for packing, crating or cartage unless
otherwise specifically stated in this
Purchase Order. Unless otherwise
provided in Purchase Order, no invoices
shall be issued nor payments made
prior to delivery. Unless freight and
other charges are itemized, any
discount will be taken on the full amount
of invoice.
c) All shipments of goods scheduled on the
same day via the same route must be
consolidated. Each shipping container
must be consecutively numbered and
marked to show this Purchase Order
number. The container and Purchase
Order numbers must be indicated on bill
of lading. Packing slips must show
Purchase Order number and must be
included on each package of less than
container load (LCL) shipments and/or
with each car load of equipment. The
COUNTY reserves the right to refuse or
return any shipment or equipment at
VENDOR’S expense that is not marked
with Purchase Order numbers.
VENDOR agrees to declare to the
carrier the value of any shipment made
under this Purchase Order and the full
invoice value of such shipment.
d) All invoices must contain the Purchase
Order number and any other specific
information as identified on the
Purchase Order. Discounts of prompt
payment will be computed from the date
of receipt of goods or from date of
receipt of invoices, whichever is later.
Payment will be made upon receipt of a
proper invoice and in compliance with
Chapter 218, Fla. Stats., otherwise
known as the “Local Government
Prompt Payment Act,” and, pursuant to
the Board of County Commissioners
Purchasing Policy.
5. Time Is Of the Essence
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Time for delivery of goods or performance of
services under this Purchase Order is of the
essence. Failure of VENDOR to meet
delivery schedules or deliver within a
reasonable time, as interpreted by the
COUNTY in its sole judgment, shall entitle
the COUNTY to seek all remedies available
to it at law or in equity. VENDOR agrees to
reimburse the COUNTY for any expenses
incurred in enforcing its rights. VENDOR
further agrees that undiscovered delivery of
nonconforming goods and/or services is not
a waiver of the COUNTY’S right to insist
upon further compliance with all
specifications.
6. Changes
The COUNTY may at any time and by
written notice make changes to drawings
and specifications, shipping instructions,
quantities and delivery schedules within the
general scope of this Purchase Order.
Should any such change increase or
decrease the cost of, or the time required for
performance of the Purchase Order, an
equitable adjustment in the price and/or
delivery schedule will be negotiated by the
COUNTY and VENDOR. Notwithstanding
the foregoing, VENDOR has an affirmative
obligation to give notice if the changes will
decrease costs. Any claims for adjustment
by VENDOR must be made within thirty (30)
days from the date the change is ordered or
within such additional period of time as may
be agreed upon by the parties.
7. Warranties
VENDOR expressly warrants that the goods
and/or services covered by this Purchase
Order will conform to the specifications,
drawings, samples or other descriptions
furnished or specified by the COUNTY, and
will be of satisfactory material and quality
production, free from defects and sufficient
for the purpose intended. Goods shall be
delivered free from any security interest or
other lien, encumbrance or claim of any third
party. These warranties shall survive
inspection, acceptance, passage of title and
payment by the COUNTY.
8. Statutory Conformity
Goods and services provided pursuant to
this Purchase Order, and their production
and transportation shall conform to all
applicable laws, including but not limited to
the Occupational Health and Safety Act, the
Federal Transportation Act and the Fair
Labor Standards Act, as well as any law or
regulation noted on the face of the Purchase
Order.
9. Advertising
No VENDOR providing goods and services
to the COUNTY shall advertise the fact that
it has contracted with the COUNTY for
goods and/or services, or appropriate or
make use of the COUNTY’S name or other
identifying marks or property without the
prior written consent of the COUNTY’S
Purchasing Department.
10. Indemnification
VENDOR shall indemnify and hold harmless
the COUNTY from any and all claims,
including claims of negligence, costs and
expenses, including but not limited to
attorneys' fees, arising from, caused by or
related to the injury or death of any person
(including but not limited to employees and
agents of VENDOR in the performance of
their duties or otherwise), or damage to
property (including property of the COUNTY
or other persons), which arise out of or are
incident to the goods and/or services to be
provided hereunder.
11. Warranty of Non-Infringement
VENDOR represents and warrants that all
goods sold or services performed under this
Purchase Order are: a) in compliance with
applicable laws; b) do not infringe any
patent, trademark, copyright or trade secret;
and c) do not constitute unfair competition.
VENDOR shall indemnify and hold harmless
the COUNTY from and against any and all
claims, including claims of negligence, costs
and expense, including but not limited to
attorneys' fees, which arise from any claim,
suit or proceeding alleging that the
COUNTY’S use of the goods and/or
services provided under this Purchase Order
are inconsistent with VENDOR'S
representations and warranties in section 11
(a).
If any claim which arises from VENDOR'S
breach of section 11 (a) has occurred, or is
likely to occur, VENDOR may, at the
COUNTY’S option, procure for the COUNTY
the right to continue using the goods or
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services, or replace or modify the goods or
services so that they become non-infringing,
(without any material degradation in
performance, quality, functionality or
additional cost to the COUNTY).
12. Insurance Requirements
The VENDOR, at its sole expense, shall
provide commercial insurance of such type
and with such terms and limits as may be
reasonably associated with the Purchase
Order. Providing and maintaining adequate
insurance coverage is a material obligation
of the VENDOR. All insurance policies shall
be executed through insurers authorized or
eligible to write policies in the State of
Florida.
13. Compliance with Laws
In fulfilling the terms of this Purchase Order,
VENDOR agrees that it will comply with all
federal, state, and local laws, rules, codes,
and ordinances that are applicable to the
conduct of its business. By way of non-
exhaustive example, this shall include the
American with Disabilities Act and all
prohibitions against discrimination on the
basis of race, religion, sex creed, national
origin, handicap, marital status, or veterans’
status. Further, VENDOR acknowledges
and without exception or stipulation shall be
fully responsible for complying with the
provisions of the Immigration Reform and
Control Act of 1986 as located at 8 U.S.C.
1324, et seq. and regulations relating
thereto, as either may be amended. Failure
by the awarded firm(s) to comply with the
laws referenced herein shall constitute a
breach of the award agreement and the
County shall have the discretion to
unilaterally terminate said agreement
immediately. Any breach of this provision
may be regarded by the COUNTY as a
material and substantial breach of the
contract arising from this Purchase Order.
14. Force Majeure
Neither the COUNTY nor VENDOR shall be
responsible for any delay or failure in
performance resulting from any cause
beyond their control, including, but without
limitation to war, strikes, civil disturbances
and acts of nature. When VENDOR has
knowledge of any actual or potential force
majeure or other conditions which will delay
or threatens to delay timely performance of
this Purchase Order, VENDOR shall
immediately give notice thereof, including all
relevant information with respects to what
steps VENDOR is taking to complete
delivery of the goods and/or services to the
COUNTY.
15. Assignment
VENDOR may not assign this Purchase
Order, nor any money due or to become due
without the prior written consent of the
COUNTY. Any assignment made without
such consent shall be deemed void.
16. Taxes
Goods and services procured subject to this
Purchase Order are exempt from Florida
sales and use tax on real property, transient
rental property rented, tangible personal
purchased or rented, or services purchased
(Florida Statutes, Chapter 212), and from
federal excise tax.
17. Annual Appropriations
The COUNTY’S performance and obligation
to pay under this Purchase Order shall be
contingent upon an annual appropriation of
funds.
18. Termination
This Purchase Order may be terminated at
any time by the COUNTY upon 30 days
prior written notice to the VENDOR. This
Purchase Order may be terminated
immediately by the COUNTY for breach by
VENDOR of the terms and conditions of this
Purchase Order, provided that COUNTY has
provided VENDOR with notice of such
breach and VENDOR has failed to cure
within 10 days of receipt of such notice.
19. General
a) This Purchase Order shall be governed
by the laws of the State of Florida. The
venue for any action brought to
specifically enforce any of the terms and
conditions of this Purchase Order shall
be the Twentieth Judicial Circuit in and
for Collier County, Florida
b) Failure of the COUNTY to act
immediately in response to a breach of
this Purchase Order by VENDOR shall
not constitute a waiver of breach.
Waiver of the COUNTY by any default
by VENDOR hereunder shall not be
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deemed a waiver of any subsequent
default by VENDOR.
c) All notices under this Purchase Order
shall be sent to the respective
addresses on the face page by certified
mail, return receipt requested, by
overnight courier service, or by personal
delivery and will be deemed effective
upon receipt. Postage, delivery and
other charges shall be paid by the
sender. A party may change its address
for notice by written notice complying
with the requirements of this section.
d) The Vendor agrees to reimbursement of
any travel expenses that may be
associated with this Purchase Order in
accordance with Florida Statute Chapter
112.061, Per Diem and Travel
Expenses for Public Officers, employees
and authorized persons.
e) In the event of any conflict between or
among the terms of any Contract
Documents related to this Purchase
Order, the terms of the Contract
Documents shall take precedence over
the terms of the Purchase Order. To the
extent any terms and /or conditions of
this Purchase Order duplicate or overlap
the Terms and Conditions of the
Contract Documents, the provisions of
the Terms and/or Conditions that are
most favorable to the County and/or
provide the greatest protection to the
County shall govern.
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Exhibit IV: Additional Terms and Conditions for RFP
1. Insurance and Bonding Requirements
The Consultant shall at its own expense, carry and maintain insurance coverage from responsible
companies duly authorized to do business in the State of Florida as set forth in the Insurance and
Bonding attachment of this solicitation. The Consultant shall procure and maintain property insurance
upon the entire project, if required, to the full insurable value of the scope of work.
The County and the Consultant waive against each other and the County’s separate Consultants,
Contractors, Design Consultant, Subcontractors agents and employees of each and all of them, all
damages covered by property insurance provided herein, except such rights as they may have to the
proceeds of such insurance. The Consultant and County shall, where appropriate, require similar
waivers of subrogation from the County’s separate Consultants, Design Consultants and Subcontractors
and shall require each of them to include similar waivers in their contracts.
Collier County shall be responsible for purchasing and maintaining, its own liability insurance.
Certificates issued as a result of the award of this solicitation must identify “For any and all work
performed on behalf of Collier County.”
The General Liability Policy provided by Consultant to meet the requirements of this solicitation shall
name Collier County, Florida, as an additional insured as to the operations of Consultant under this
solicitation and shall contain a severability of interests provisions.
Collier County Board of County Commissioners shall be named as the Certificate Holder. The
Certificates of Insurance must state the Contract Number, or Project Number, or specific Project
description, or must read: For any and all work performed on behalf of Collier County.The "Certificate
Holder" should read as follows:
Collier County
Board of County Commissioners
Naples, Florida
The amounts and types of insurance coverage shall conform to the minimum requirements set forth in
Insurance and Bonding attachment, with the use of Insurance Services Office (ISO) forms and
endorsements or their equivalents. If Consultant has any self-insured retentions or deductibles under
any of the below listed minimum required coverage, Consultant must identify on the Certificate of
Insurance the nature and amount of such self - insured retentions or deductibles and provide satisfactory
evidence of financial responsibility for such obligations. All self -insured retentions or deductibles will be
Consultant’s sole responsibility.
Coverage(s) shall be maintained without interruption from the date of commencement of the Work until
the date of completion and acceptance of the scope of work by the County or as specified in this
solicitation, whichever is longer.
The Consultant and/or its insurance carrier shall provide 30 days written notice to the County of policy
cancellation or non-renewal on the part of the insurance carrier or the Consultant. The Consultant shall
also notify the County, in a like manner, within twenty-four (24) hours after receipt, of any notices of
expiration, cancellation, non-renewal or material change in coverage or limits received by Consultant
from its insurer and nothing contained herein shall relieve Consultant of this requirement to provide
notice. In the event of a reduction in the aggregate limit of any policy to be provided by Consultant
hereunder, Consultant shall immediately take steps to have the aggregate limit reinstated to the full
extent permitted under such policy.
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Should at any time the Consultant not maintain the insurance coverage(s) required herein, the County
may terminate the Agreement or at its sole discretion shall be authorized to purchase such coverage(s)
and charge the Consultant for such coverage(s) purchased. If Consultant fails to reimburse the County
for such costs within thirty (30) days after demand, the County has the right to offset these costs from
any amount due Consultant under this Agreement or any other agreement between the County and
Consultant. The County shall be under no obligation to purchase such insurance, nor shall it be
responsible for the coverage(s) purchased or the insurance company or companies used. The decision
of the County to purchase such insurance coverage(s) shall in no way be construed to be a waiver of any
of its rights under the Contract Documents.
If the initial or any subsequently issued Certificate of Insurance expires prior to the completion of the
scope of work, the Consultant shall furnish to the County renewal or replacement Certificate(s) of
Insurance not later than ten (10) calendar days after the expiration date on the certificate. Failure of the
Consultant to provide the County with such renewal certificate(s) shall be considered justification for the
County to terminate any and all contracts.
2. Offer Extended to Other Governmental Entities
Collier County encourages and agrees to the successful Consultant extending the pricing, terms and
conditions of this solicitation or resultant contract to other governmental entities at the discretion of the
successful Consultant.
3. Additional Items and/or Services
Additional items and / or services may be added to the resultant contract, or purchase order, in
compliance with the Procurement Ordinance.
4. County’s Right to Inspect
The County or its authorized Agent shall have the right to inspect the Consultant’s facilities/project site
during and after each work assignment the Consultant is performing.
5. Vendor Performance Evaluation
The County has implemented a Vendor Performance Evaluation System for all contracts awarded in
excess of $25,000. To this end, vendors will be evaluated on their performance upon
completion/termination of this Agreement.
6. Additional Terms and Conditions of Contract
Collier County has developed standard contracts/agreements, approved by the Board of County
Commissioners (BCC). The selected Consultant shall be required to sign a standard Collier County
contract within twenty one (21) days of Notice of Selection for Award.
The resultant contract(s) may include purchase or work orders issued under one, or any combination of
price methodologies by the County’s project manager:
Lump Sum (Fixed Price): a firm fixed total price offering for a project; the risks are transferred from
the County to the contractor; and, as a business practice there are no hourly or material invoices
presented, rather, the contractor must perform to the satisfaction of the County’s project manager
before payment for the fixed price contract is authorized.
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Time and Materials: the County agrees to pay the contractor for the amount of labor time spent by
the contractor's employees and subcontractors to perform the work (number of hours times hourly
rate), and for materials and equipment used in the project (cost of materials plus the contractor's
mark up). This methodology is generally used in projects in which it is not possible to accurately
estimate the size of the project, or when it is expected that the project requirements would most likely
change. As a general business practice, these contracts include back-up documentation of costs;
invoices would include number of hours worked and billing rate by position (and not company (or
subcontractor) timekeeping or payroll records), material or equipment invoices, and other
reimbursable documentation for the project.
Unit Price: the County agrees to pay a firm total fixed price (inclusive of all costs, including labor,
materials, equipment, overhead, etc.) for a repetitive product or service delivered (i.e. installation
price per ton, delivery price per package or carton, etc.). The invoice must identify the unit price and
the number of units received (no contractor inventory or cost verification required).
The County reserves the right to include in any contract document such terms and conditions, as it
deems necessary for the proper protection of the rights of Collier County. A sample copy of this contract
is available upon request. The County will not be obligated to sign any contracts, maintenance and/or
service agreements or other documents provided by the Consultant.
The County’s project manager, shall coordinate with the Vendor / Contractor the return of any surplus
assets, including materials, supplies, and equipment associated with the scope or work.
7. Public Records Compliance
Florida Public Records Law Chapter 119, including specifically those contractual requirements in
119.0701(2)(a)-(b) as follows:
IF THE CONTRACTOR HAS QUESTIONS REGARDING THE
APPLICATION OF CHAPTER 119, FLORIDA STATUTES, TO THE
CONTRACTOR’S DUTY TO PROVIDE PUBLIC RECORDS RELATING TO
THIS CONTRACT, CONTACT THE CUSTODIAN OF PUBLIC RECORDS
AT:
Communication and Customer Relations Division
3299 Tamiami Trail East, Suite 102
Naples, FL 34112-5746
Telephone: (239) 252-8383
The Contractor must specifically comply with the Florida Public Records Law to:
1. Keep and maintain public records required by the public agency to perform the service.
2. Upon request from the public agency’s custodian of public records, provide the public agency
with a copy of the requested records or allow the records to be inspected or copied within a
reasonable time at a cost that does not exceed the cost provided in this chapter or as otherwise
provided by law.
3. Ensure that public records that are exempt or confidential and exempt from public records
disclosure requirements are not disclosed except as authorized by law for the duration of the
contract term and following completion of the contract if the Contractor does not transfer the
records to the public agency.
4. Upon completion of the contract, transfer, at no cost, to the public agency all public records in
possession of the Contractor or keep and maintain public records required by the public agency
to perform the service. If the Contractor transfers all public records to the public agency upon
completion of the contract, the Contractor shall destroy any duplicate public records that are
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exempt or confidential and exempt from public records disclosure requirements. If the Contractor
keeps and maintains public records upon completion of the contract, the Contractor shall meet
all applicable requirements for retaining public records. All records stored electronically must be
provided to the public agency, upon request from the public agency’s custodian of public
records, in a format that is compatible with the information technology systems of the public
agency.
8. Payment Method
Payments are made in accordance with the Local Government Prompt Payment Act, Chapter 218,
Florida Statutes. Vendor’s invoices must include:
Purchase Order Number
Description and quantities of the goods or services provided per instructions on the County’s
purchase order or contract.
Invoices shall be sent to:
Board of County Commissioners
Clerk’s Finance Department
ATTN: Accounts Payable
3299 Tamiami Trail E Ste 700
Naples FL 34112
Or emailed to: bccapclerk@collierclerk.com.
Collier County, in its sole discretion, will determine the method of payment for goods and/or services as
part of this agreement.
Payment methods include:
Traditional – payment by check, wire transfer or other cash equivalent.
Standard – payment by purchasing card. Collier County’s Purchasing Card Program is supported
by standard bank credit suppliers (i.e. VISA and MasterCard), and as such, is cognizant of the Rules
for VISA Merchants and MasterCard Merchant Rules.
The County may not accept any additional surcharges (credit card transaction fees) as a result of using
the County’s credit card for transactions relating to this solicitation. The County will entertain bids
clearly stating pricing for standard payment methods. An additional separate discounted price for
traditional payments may be provided at the initial bid submittal if it is clearly marked as an “Additional
Cash Discount.”
Upon execution of the Contract and completion of each month’s work, payment requests may be
submitted to the Project Manager on a monthly basis by the Contractor for services rendered for that
prior month. Services beyond sixty (60) days from current monthly invoice will not be considered for
payment without prior approval from the Project manager. All invoices should be submitted withi n the
fiscal year the work was performed. (County's fiscal year is October 1 - September 30.) Invoices
submitted after the close of the fiscal year will not be accepted (or processed for payment) unless
specifically authorized by the Project Manager.
Payments will be made for articles and/or services furnished, delivered, and accepted, upon receipt and
approval of invoices submitted on the date of services or within six (6) months after completion of
contract. Any untimely submission of invoices beyond the specified deadline period is subject to non-
payment under the legal doctrine of “laches” as untimely submitted. Time shall be deemed of the
essence with respect to the timely submission of invoices under this agreement.
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In instances where the successful contractor may owe debts (including, but not limited to taxes or other
fees) to Collier County and the contractor has not satisfied nor made arrangement to satisfy these
debts, the County reserves the right to off-set the amount owed to the County by applying the amount
owed to the vendor or contractor for services performed of for materials delivered in association with a
contract.
Invoices shall not reflect sales tax. After review and approval, the invoice will be transmitted to the
Finance Division for payment. Payment will be made upon receipt of proper invoice and in compliance
with Chapter 218 Florida Statutes, otherwise known as the “Local Government Prompt Payment Act.”
Collier County reserves the right to withhold and/or reduce an appropriate amount of any payment for
work not performed or for unsatisfactory performance of Contractual requirements.
9. Environmental Health and Safety
All Consultants and Sub Consultants performing service for Collier County are required and shall comply
with all Occupational Safety and Health Administration (OSHA), State and County Safety and
Occupational Health Standards and any other applicable rules and regulations. Consultants and Sub
Consultants shall be responsible for the safety of their employees and any unsafe acts or conditions that
may cause injury or damage to any persons or property within and around the work site. All firewall
penetrations must be protected in order to meet Fire Codes.
Collier County Government has authorized OSHA representatives to enter any Collier County facility,
property and/or right-of-way for the purpose of inspection of any Consultant’s work operations. This
provision is non-negotiable by any department and/or Consultant.
All new electrical installations shall incorporate NFPA 70E Short Circuit Protective Device Coordination
and Arc Flash Studies where relevant as determined by the engineer.
All electrical installations shall be labeled with appropriate NFPA 70E arch flash boundary and PPE
Protective labels.
10. Licenses
The Consultant is required to possess the correct Business Tax Receipt, professional license, and any
other authorizations necessary to carry out and perform the work required by the project pursuant to all
applicable Federal, State and Local Law, Statute, Ordinances, and rules and regulations of any kind.
Additionally, copies of the required licenses must be submitted with the proposal response
indicating that the entity proposing, as well as the team assigned to the County account, is
properly licensed to perform the activities or work included in the contract documents. Failure on
the part of any Consultant to submit the required documentation may be grounds to deem
Consultant non-responsive. A Consultant, with an office within Collier County is also required to have
an occupational license.
All State Certified contractors who may need to pull Collier County permits or call in inspections must
complete a Collier County Contractor License registration form and submit the required fee. After
registering the license/registration will need to be renewed thereafter to remain “active” in Collier County
If you have questions regarding professional licenses contact the Contractor Licensing, Community
Development and Environmental Services at (239) 252-2431, 252-2432 or 252-2909. Questions
regarding required occupational licenses, please contact the Tax Collector’s Office at (239) 252-2477.
11. Survivability
Bids (ITBs/RFPs): The Consultant/Contractor/Vendor agrees that any Work Order/Purchase Order that
extends beyond the expiration date of Solicitation 16-7016 Independent Peer Review of Bridge
16.A.2.b
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16-7016 Independent Peer Review of Bridge Replacement or Rehabilitation Projects, Project Number 66066
Replacement or Rehabilitation Projects, Project Number 66066 resultant of this solicitation will survive
and remain subject to the terms and conditions of that Agreement until the completion or termination of
any Work Order/Purchase Order.
12. Principals/Collusion
By submission of this Proposal the undersigned, as Consultant, does declare that the only person or
persons interested in this Proposal as principal or principals is/are named therein and that no person
other than therein mentioned has any interest in this Proposal or in the contract to be entered into; that
this Proposal is made without connection with any person, company or parties making a Proposal, and
that it is in all respects fair and in good faith without collusion or fraud.
13. Relation of County
It is the intent of the parties hereto that the Consultant shall be legally considered an independent
Consultant, and that neither the Consultant nor their employees shall, under any circumstances, be
considered employees or agents of the County, and that the County shall be at no time legally
responsible for any negligence on the part of said Consultant, their employees or agents, resulting in
either bodily or personal injury or property damage to any individual, firm, or corporation.
14. Termination
Should the Consultant be found to have failed to perform services in a manner satisfactory to the County,
the County may terminate this Agreement immediately for cause; further the County may terminate this
Agreement for convenience with a thirty (30) day written notice. The County shall be sole judge of
non-performance. In the event that the award of this solicitation is made by the Procurement Services
Director, the award and any resultant purchase orders may be terminated at any time by t he County
upon thirty (30) days written notice to the awarded vendor(s) pursuant to the Board’s Procurement
Ordinance.
15. Lobbying
All firms are hereby placed on NOTICE that the Board of County Commissioners does not wish to be
lobbied, either individually or collectively about a project for which a firm has submitted a Proposal.
Firms and their agents are not to contact members of the County Commission for such purposes as
meeting or introduction, luncheons, dinners, etc. During the process, from Proposal closing to final
Board approval, no firm or their agent shall contact any other employee of Collier County in reference to
this Proposal, with the exception of the Procurement Director or his designee(s). Failure to abide by this
provision may serve as grounds for disqualification for award of this contract to the firm.
16. Certificate of Authority to Conduct Business in the State of Florida (Florida Statute 607.1501)
In order to be considered for award, firms must be registered with the Florida Department of State
Divisions of Corporations in accordance with the requirements of Florida Statute 607.1501 and provide a
certificate of authority (www.sunbiz.org/search.html) prior to execution of a contract. A copy of the
document may be submitted with the solicitation response and the document number shall be identified.
Firms who do not provide the certificate of authority at the time of response shall be required to provide
same within five (5) days upon notification of selection for award. If the firm cannot provide the document
within the referenced timeframe, the County reserves the right to award to another firm.
17. Single Proposal
Each Consultant must submit, with their proposal, the required forms included in this RFP. Only one
proposal from a legal entity as a primary will be considered. A legal entity that submits a proposal as a
16.A.2.b
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primary or as part of a partnership or joint venture submitting as primary may not then act as a sub -
consultant to any other firm submitting under the same RFP. If a legal entity is not submitting as a
primary or as part of a partnership or joint venture as a primary, that legal entity may act as a sub -
consultant to any other firm or firms submitting under the same RFP. All submittals in violation of t his
requirement will be deemed non-responsive and rejected from further consideration.
In addition, consultants that have participated and/or will participate in the development of scope,
background information or oversight functions on this project are precluded from submitting a
Proposal as either a prime or sub- consultant.
18. Protest Procedures
Any prospective vendor / proposer who desires to protest any aspect(s) or provision(s) of the solicitation
(including the form of the solicitation documents or procedures) shall file their protest with the
Procurement Director prior to the time of the bid opening strictly in accordance with the County’s then
current Procurement Ordinance and policies.
The Board of County Commissioners will make award of contract in public session. Award
recommendations will be posted outside the offices of the Procurement Services Division on
Wednesdays and Thursdays. Any actual or prospective respondent who desires to formally protest the
recommended contract award must file a notice of intent to protest with the Procurement Director within
two (2) calendar days (excluding weekends and County holidays) of the date that the recommended
award is posted.
Upon filing of said notice, the protesting party will have five (5) days to file a formal protest and will be
given instructions as to the form and content requirements of the formal protest. A copy of the "Protest
Policy" is available at the office of the Procurement Director.
19. Public Entity Crime
A person or affiliate who has been placed on the convicted Consultant list following a conviction for a
public entity crime may not submit a bid, proposal, or reply on a contract to provide any goods or
services to a public entity; may not submit a bid, proposal, or reply on a contract with a public entity for
the construction or repair of a public building or public work; may not submit bids, proposals, or replies
on leases of real property to a public entity; may not be awarded or perform work as a contractor,
supplier, subcontractor, or consultant under a contract with any public entity; and may not transact
business with any public entity in excess of the threshold amount provided in s. 287.017 for CATEGORY
TWO for a period of 36 months following the date of being placed on the convicted Consultant list.
20. Security and Background Checks
The Contractor is required to comply with County Ordinance 2004-52, as amended. Background checks
are valid for five (5) years and the Contractor shall be responsible for all associated costs. If required,
Contractor shall be responsible for the costs of providing background checks by the Collier County
Facilities Management Division for all employees that shall provide services to the County under this
Agreement. This may include, but not be limited to, checking federal, state and local law enforcement
records, including a state and FBI fingerprint check, credit reports, education, residence and employment
verifications and other related records. Contractor shall be required to maintain records on each
employee and make them available to the County for at least four (4) years.
All of Contractor’s employees and subcontractors must wear Collier County Government Identification
badges at all times while performing services on County facilities and properties. Contractor ID badges
are valid for one (1) year from the date of issuance and can be renewed each year at no cost to the
Contractor during the time period in which their background check is valid, as discussed below. All
technicians shall have on their shirts the name of the contractor’s business.
16.A.2.b
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The Contractor shall immediately notify the Collier County Facilities Management Division via e-mail (DL-
FMOPS@colliergov.net) whenever an employee assigned to Collier County separates from their
employment. This notification is critical to ensure the continued security of Collier County facilities and
systems. Failure to notify within four (4) hours of separation may result in a deduction of $500 per
incident.
CCSO requires separate fingerprinting prior to work being performed in any of their locations. This will
be coordinated upon award of the contract. If there are additional fees for this process, the vendor is
responsible for all costs..
21. Conflict of Interest
Consultant shall complete the Conflict of Interest Affidavit included as an attachment to this RFP
document. Disclosure of any potential or actual conflict of interest is subject to County staff review and
does not in and of itself disqualify a firm from consideration. These disclosures are intended to identify
and or preclude conflict of interest situations during contract selection and execution.
22. Prohibition of Gifts to County Employees
No organization or individual shall offer or give, either directly or indirectly, any favor, gift, loan, fee,
service or other item of value to any County employee, as set forth in Chapter 112, Part III, Florida
Statutes, the current Collier County Ethics Ordinance and County Administrative Procedure 5311.
Violation of this provision may result in one or more of the following consequences: a. Prohibition by the
individual, firm, and/or any employee of the firm from contact with County staff for a specified period of
time; b. Prohibition by the individual and/or firm from doing business with the County for a specif ied
period of time, including but not limited to: submitting bids, RFP, and/or quotes; and, c. immediate
termination of any contract held by the individual and/or firm for cause.
23. Immigration Law Affidavit Certification
Statutes and executive orders require employers to abide by the immigration laws of the United States
and to employ only individuals who are eligible to work in the United States.
The Employment Eligibility Verification System (E-Verify) operated by the Department of Homeland
Security (DHS) in partnership with the Social Security Administration (SSA), provides an Internet-based
means of verifying employment eligibility of workers in the United States; it is not a substitute for any
other employment eligibility verification requirements. The program will be used for Collier County formal
Invitations to Bid (ITB) and Request for Proposals (RFP) including professional services and construction
services.
Exceptions to the program:
Commodity based procurement where no services are provided.
Where the requirement for the affidavit is waived by the Board of County Commissioners
Consultants / Bidders are required to enroll in the E-Verify program, and provide acceptable evidence of
their enrollment, at the time of the submission of the Consultant’s/bidder’s proposal. Acceptable
evidence consists of a copy of the properly completed E-Verify Company Profile page or a copy of the
fully executed E-Verify Memorandum of Understanding for the company. Consultants are also required
to provide the Collier County Procurement Services Division an executed affidavit certifying they shall
comply with the E-Verify Program. The affidavit is attached to the solicitation documents. If the
Bidder/Consultant does not comply with providing the acceptable E-Verify evidence and the
executed affidavit the bidder’s / Consultant’s proposal may be deemed non-responsive.
16.A.2.b
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16-7016 Independent Peer Review of Bridge Replacement or Rehabilitation Projects, Project Number 66066
Additionally, Consultants shall require all subcontracted Consultants to use the E-Verify system for all
purchases not covered under the “Exceptions to the program” clause above.
For additional information regarding the Employment Eligibility Verification System (E -Verify) program
visit the following website: http://www.dhs.gov/E-Verify. It shall be the Consultant’s responsibility to
familiarize themselves with all rules and regulations governing this program.
Consultant acknowledges, and without exception or stipulation, any firm(s) receiving an award shall be
fully responsible for complying with the provisions of the Immigration Reform and Control Act of 1986 as
located at 8 U.S.C. 1324, et seq. and regulations relating thereto, as either may be amended and with
the provisions contained within this affidavit. Failure by the awarded firm(s) to comply with the laws
referenced herein or the provisions of this affidavit shall constitute a breach of the award agreement and
the County shall have the discretion to unilaterally terminate said agreement immediately.
16.A.2.b
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16-7016 Independent Peer Review of Bridge Replacement or Rehabilitation Projects, Project Number 66066
Attachment 1: Consultant’s Non-Response Statement
The sole intent of the Collier County Procurement Services Division is to issue solicitations that are clear,
concise and openly competitive. Therefore, we are interested in ascertaining reasons for prospective
Consultants not wishing to respond to this solicitation. If your firm is not responding to this RFP, please
indicate the reason(s) by checking the item(s) listed below and return this form via email or fax, noted on the
cover page, or mail to Collier County Government, Procurement Services Division, 3327 Tamiami Trail E,
Naples, FL 34112.
.
We are not responding to CCNA Solicitation 16-7016 Independent Peer Review of Bridge
Replacement or Rehabilitation Projects, Project Number 66066 for the following reason(s):
Services requested not available through our company.
Our firm could not meet specifications/scope of work.
Specifications/scope of work not clearly understood or applicable (too vague, rigid, etc.)
Project is too small.
Insufficient time allowed for preparation of response.
Incorrect address used. Please correct mailing address:
Other reason(s):
Name of Firm:
________________________________________________________
Address:
________________________________________________________
City, State, Zip:
________________________________________________________
Telephone:
________________________________________________________
Email:
________________________________________________________
Representative Signature:
________________________________________________________
Representative Name: _____________________________________ Date _____________
16.A.2.b
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Attachment 2: Consultant Check List
IMPORTANT: THIS SHEET MUST BE SIGNED. Please read carefully, sign in the spaces indicated and return
with your Proposal.
Consultant should check off each of the following items as the necessary action is completed:
The Proposal has been signed.
All applicable forms have been signed and included, along with licenses to complete the requirements of the
project.
Any addenda have been signed and included.
The mailing envelope has been addressed to:
Collier County Government
Procurement Services Division
3327 Tamiami Trail E
Naples FL 34112
Attn: Evelyn Colon, Procurement Strategist
CCNA Solicitation: 16-7016 Independent Peer Review of Bridge Replacement or
Rehabilitation Projects, Project Number 66066
The mailing envelope must be sealed and marked with Proposal Number, Proposal Title and Due Date.
The Proposal will be mailed or delivered in time to be received no later than the specified due date and time.
(Otherwise Proposal cannot be considered.)
If submitting a manual bid, include any addenda (initialed and dated noting understanding and receipt). If
submitting bid electronically, bidder will need to download all related documents on www.colliergov.net/bid. The
system will date and time stamp when the addendum files were downloaded.
ALL COURIER-DELIVERED PROPOSALS MUST HAVE THE RFP NUMBER AND TITLE ON THE OUTSIDE OF
THE COURIER PACKET
Name of Firm:
________________________________________________________
Address:
________________________________________________________
City, State, Zip:
________________________________________________________
Telephone:
________________________________________________________
Email:
________________________________________________________
Representative Signature:
________________________________________________________
Representative Name:
________________________________________ Date ___________
16.A.2.b
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16-7016 Independent Peer Review of Bridge Replacement or Rehabilitation Projects, Project Number 66066
Attachment 3: Conflict of Interest Affidavit
The Consultant certifies that, to the best of its knowledge and belief, the past and current work on any Collier
County project affiliated with: 16-7016 Independent Peer Review of Bridge Replacement or Rehabilitation
Projects, Project Number 66066 does not pose an organizational conflict as described by one of the three
categories below:
Biased ground rules – The firm has not set the “ground rules” for affiliated past or current Collier
County project identified above (e.g., writing a procurement’s statement of work, specifications, or
performing systems engineering and technical direction for the procurement) which appears to skew the
competition in favor of my firm.
Impaired objectivity – The firm has not performed work on an affiliated past or current Collier County
project identified above to evaluate proposals / past performance of itself or a competitor, which calls into
question the contractor’s ability to render impartial advice to the government.
Unequal access to information – The firm has not had access to nonpublic information as part of its
performance of a Collier County project identified above which may have provided the contractor (or an
affiliate) with an unfair competitive advantage in current or future solicitations and contracts.
In addition to this signed affidavit, the contractor / consultant must provide the following:
1. All documents produced as a result of the work completed in the past or currently being worked on
for the above mentioned project; and,
2. Indicate if the information produced was obtained as a matter of public record (in the “sunshine”) or
through non-public (not in the “sunshine”) conversation (s), meeting(s), document(s) and/or other
means.
Failure to disclose all material or having an organizational conflict in one or more of the three categories
above be identified, may result in the disqualification for future solicitations affiliated with the above
referenced project(s).
By the signature below, the firm (employees, officers and/or agents) certifies, and hereby discloses, that, to
the best of their knowledge and belief, all relevant facts concerning past, present, or currently planned
interest or activity (financial, contractual, organizational, or otherwise) which relates to the project identified
above has been fully disclosed and does not pose an organizational conflict.
Firm: ____________________________________________________________________________
Signature and Date:_________________________________________________________________
Print Name: _______________________________________________________________________
Title of Signatory: __________________________________________________________________
State of_____________________________________ County of _______________________________________
SUBSCRIBED AND SWORN to before me this ________________ day of __________________, 20__________,
by _______________________________________________, who is personally known to me to be the
________________________________________ for the Firm, OR who produced the following identification
________________________________________.
__________________________________________________________ ________________________________
Notary Public Commission Expiration
16.A.2.b
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Attachment 4: Consultant Declaration Statement
BOARD OF COUNTY COMMISSIONERS
Collier County Government Complex
Naples, Florida 34112
RE: CCNA Solicitation: 16-7016 Independent Peer Review of Bridge Replacement or Rehabilitation Projects,
Project Number 66066
Dear Commissioners:
The undersigned, as Consultant declares that this proposal is made without connection or arrangement with
any other person and this proposal is in every respect fair and made in good faith, without collusion or fraud.
The Consultant agrees, if this proposal is accepted, to execute a Collier County document for the purpose of
establishing a formal contractual relationship between the firm and Collier County, for the performance of all
requirements to which the proposal pertains. The Consultant states that the proposal is based upon the
proposal documents listed by the above referenced CCNA Solicitation. Further, the consultant agrees
that if awarded a contract for these services, the consultant will not be eligible to compete, submit a
proposal, be awarded, or perform as a sub-consultant for any future design or any other oversight
services associated with work that is a result of this awarded contract.
IN WITNESS WHEREOF, WE have hereunto subscribed our names on this _____ day of _____________,
200__ in the County of _______________, in the State of _____________.
Firm’s Legal Name:
Address:
City, State, Zip Code:
Florida Certificate of
Authority Document
Number
Federal Tax
Identification Number
CCR # or CAGE
Code
__________________________________________________________________________
Telephone:
FAX:
Signature by:
(Typed and written)
Title:
16.A.2.b
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16-7016 Independent Peer Review of Bridge Replacement or Rehabilitation Projects, Project Number 66066
Additional Contact Information
Send payments to:
(required if different from above)
Company name used as payee
Contact name:
Title:
Address:
City, State, ZIP
Telephone:
FAX:
Email:
Office servicing Collier
County to place orders
(required if different from above)
Contact name:
Title:
Address:
City, State, ZIP
Telephone:
Email:
16.A.2.b
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16-7016 Independent Peer Review of Bridge Replacement or Rehabilitation Projects, Project Number 66066
Attachment 5: Immigration Affidavit Certification
CCNA Solicitation: 16-7016 Independent Peer Review of Bridge Replacement or Rehabilitation Projects, Project
Number 66066
This Affidavit is required and should be signed, notarized by an authorized principal of the firm and submitted with
formal Invitations to Bid (ITB’s) and Request for Proposals (RFP) submittals. Further, Consultants / Bidders are
required to enroll in the E-Verify program, and provide acceptable evidence of their enrollment, at the time of
the submission of the Consultant’s/bidder’s proposal. Acceptable evidence consists of a copy of the properly
completed E-Verify Company Profile page or a copy of the fully executed E-Verify Memorandum of
Understanding for the company. Failure to include this Affidavit and acceptable evidence of enrollment in the
E-Verify program may deem the Consultant / Bidder’s proposal as non-responsive.
Collier County will not intentionally award County contracts to any Consultant who knowingly employs unauthorized
alien workers, constituting a violation of the employment provision contained in 8 U.S.C. Section 1324 a(e) Section
274A(e) of the Immigration and Nationality Act (“INA”).
Collier County may consider the employment by any Consultant of unauthorized aliens a violation of Section 274A (e)
of the INA. Such Violation by the recipient of the Employment Provisions contained in Section 274A (e) of the INA shall
be grounds for unilateral termination of the contract by Collier County.
Consultant attests that they are fully compliant with all applicable immigration laws (specifically to the 1986 Immigration
Act and subsequent Amendment(s)) and agrees to comply with the provisions of the Memorandum of Understanding
with E-Verify and to provide proof of enrollment in The Employment Eligibility Verification System (E-Verify), operated
by the Department of Homeland Security in partnership with the Social Security Administration at the time of
submission of the Consultant’s / Bidder’s proposal.
Company Name ____________________________________________________________________
Print Name
Title _______________________
Signature
Date _______________________
State of ___________________
County of _________________
The foregoing instrument was signed and acknowledged before me this ______day of ________________,
20___, by
_______________________________ who has produced _____________________________ as identification.
(Print or Type Name) (Type of Identification and Number)
_____________________________________
Notary Public Signature
_____________________________________
Printed Name of Notary Public
_____________________________________
Notary Commission Number/Expiration
The signee of this Affidavit guarantees, as evidenced by the sworn affidavit required herein, the truth and accuracy of
this affidavit to interrogatories hereinafter made.
16.A.2.b
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16-7016 Independent Peer Review of Bridge Replacement or Rehabilitation Projects, Project Number 66066
Attachment 6: Consultant Substitute W – 9
Request for Taxpayer Identification Number and Certification
In accordance with the Internal Revenue Service regulations, Collier County is required to collect the following
information for tax reporting purposes from individuals and companies who do business with the County (includin g
social security numbers if used by the individual or company for tax reporting purposes). Florida Statute
119.071(5) require that the county notify you in writing of the reason for collecting this information, which will be
used for no other purpose than herein stated. Please complete all information that applies to your business and
return with your quote or proposal.
1. General Information (provide all information)
Taxpayer Name ________________________________________________________________________________
(as shown on income tax return)
Business Name ________________________________________________________________________________
(if different from taxpayer name)
Address ____________________________________ City ______________________________________________
State ______________________________________ Zip______________________________________________
Telephone __________________ FAX ______________________ Email _________________________________
Order Information
Address ___________________________________
Remit / Payment Information
Address ____________________________________________
City __________
State ________ Zip ___________
City _____________
State _________ Zip______________
FAX ______________________________________
Email _____________________________________
FAX ______________________________________________
Email _____________________________________________
2. Company Status (check only one)
Individual / Sole Proprietor Corporation Partnership
Tax Exempt (Federal income tax-exempt entity
under Internal Revenue Service guidelines IRC
501 (c) 3)
Limited Liability Company
Enter the tax classification
(D = Disregarded Entity, C = Corporation, P = Partnership)
3. Taxpayer Identification Number (for tax reporting purposes only)
Federal Tax Identification Number (TIN) _______________________________________________________________
(Consultants who do not have a TIN, will be required to provide a social security number prior to an award ).
4. Sign and Date Form: Certification: Under penalties of perjury, I certify that the information shown on this form is correct to
my knowledge.
Signature ___________________________________________________________
Date _________________________________
Title _______________________________________________________________
Phone Number ________________________
16.A.2.b
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16-7016 Independent Peer Review of Bridge Replacement or Rehabilitation Projects, Project Number 66066
.
Attachment 7: Insurance and Bonding Requirements
Insurance / Bond Type Required Limits
1. Worker’s
Compensation
Statutory Limits of Florida Statutes, Chapter 440 and all Federal Government
Statutory Limits and Requirements
2. Employer’s Liability
$1,000,000 single limit per occurrence
3. Commercial General
Liability (Occurrence Form)
patterned after the current
ISO form
Bodily Injury and Property Damage
$1,000,000 single limit per occurrence, $2,000,000 aggregate for Bodily Inju ry
Liability and Property Damage Liability. This shall include Premises and
Operations; Independent Contractors; Products and Completed Operations
and Contractual Liability.
4. Indemnification To the maximum extent permitted by Florida law, the
Contractor/Vendor/Consultant shall indemnify and hold harmless Collier
County, its officers and employees from any and all liabilities, damages,
losses and costs, including, but not limited to, reasonable attorneys’ fees and
paralegals’ fees, to the extent caused by the negligence, recklessness, or
intentionally wrongful conduct of the Contractor/Vendor/Consultant or anyone
employed or utilized by the Contractor/Vendor/Consultant in the performance
of this Agreement.
4. Automobile Liability $ 1,000,000 Each Occurrence; Bodily Injury & Property Damage,
Owned/Non-owned/Hired; Automobile Included
5. Other insurance as
noted:
Watercraft $ __________ Per Occurrence
United States Longshoreman's and Harborworker's Act coverage shall be
maintained where applicable to the completion of the work .
$ __________ Per Occurrence
Maritime Coverage (Jones Act) shall be maintained where applicable to
the completion of the work.
$ __________ Per Occurrence
Aircraft Liability coverage shall be carried in limits of not less than
$5,000,000 each occurrence if applicable to the completion of the Services
under this Agreement.
$ __________ Per Occurrence
Pollution $ __________ Per Occurrence
Professional Liability $1,000,000 per claim and in
the aggregate
$1,000,000 per claim and in the aggregate
$2,000,000 per claim and in the aggregate
Project Professional Liability $__________ Per Occurrence
Valuable Papers Insurance $__________ Per Occurrence
16.A.2.b
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16-7016 Independent Peer Review of Bridge Replacement or Rehabilitation Projects, Project Number 66066
Employee Dishonesty / Crime $__________ Per Occurrence
Including Employee Theft, Funds Transfer Fraud, Include a Joint Loss
Payee endorsement naming Collier County.
6. Bid bond
Shall be submitted with proposal response in the form of certified funds,
cashiers’ check or an irrevocable letter of credit, a cash bond posted with the
County Clerk, or proposal bond in a sum equal to 5% of the cost proposal. All
checks shall be made payable to the Collier County Board of County
Commissioners on a bank or trust company located in the State of Florida and
insured by the Federal Deposit Insurance Corporation.
7. Performance and
Payment Bonds
For projects in excess of $200,000, bonds shall be submitted with the
executed contract by Proposers receiving award, and written for 100% of the
Contract award amount, the cost borne by the Proposer receiving an award.
The Performance and Payment Bonds shall be underwritten by a surety
authorized to do business in the State of Florida and otherwise acceptable to
Owner; provided, however, the surety shall be rated as “A-“ or better as to
general policy holders rating and Class V or higher rating as to finan cial size
category and the amount required shall not exceed 5% of the reported policy
holders’ surplus, all as reported in the most current Best Key Rating Guide,
published by A.M. Best Company, Inc. of 75 Fulton Street, New York, New
York 10038.
8. Consultant shall ensure that all subcontractors comply with the same insurance requirements that he is required to
meet. The same Consultant shall provide County with certificates of insurance meeting the required insurance
provisions.
9. Collier County must be named as "ADDITIONAL INSURED" on the Insurance Certificate for Commercial General
Liability where required.
10. The Certificate Holder shall be named as Collier County Board of County Commissioners, OR, Board of County
Commissioners in Collier County, OR Collier County Government, OR Collier County. The Certificates of Insurance
must state the Contract Number, or Project Number, or specific Project description, or must read: For any and all work
performed on behalf of Collier County.
11. Thirty (30) Days Cancellation Notice required.
RLC 8/22/2016
Consultant’s Insurance Statement
We understand the insurance requirements of these specifications and that the evidence of insurability may be required
within five (5) days of the award of this solicitation.
Name of Firm
_______________________________________ Date ____________________________
Consultant
Signature
_________________________________________________________________________
Print Name
_________________________________________________________________________
Insurance Agency
_________________________________________________________________________
Agent Name
_______________________________________ Telephone Number _________________
16.A.2.b
Packet Pg. 565 Attachment: 16-7016 Solicitation (36 pages) (2616 : 16-7016 Consultant Negotiations Independent Review)
RFP CCNA Template_06132016
16-7016 Independent Peer Review of Bridge Replacement or Rehabilitation Projects, Project Number 66066
Attachment 8: Reference Questionnaire (Do not use Collier County Employees)
Solicitation: 16-7016 Independent Peer Review of Bridge Replacement or Rehabilitation Projects, Project
Number 66066
Reference Questionnaire for:
(Name of Company Requesting Reference Information)
(Name of Individuals Requesting Reference Information)
Name:
(Evaluator completing reference questionnaire)
Company:
(Evaluator’s Company completing reference)
Email:
FAX: Telephone:
Collier County is implementing a process that collects reference information on firms and their key personnel to be used in
the selection of firms to perform this project. The Name of the Company listed in the Subject above has listed you as a
client for which they have previously performed work. Please complete the survey. Please rate each criteria to the best of
your knowledge on a scale of 1 to 10, with 10 representing that you were very satisifed (and would hire the firm/individual
again) and 1 representing that you were very unsatisfied (and would never hire the firm/indivdiual again). If you do not
have sufficient knowledge of past performance in a particular area, leave it blank and the item or form will be scored “0.”
(Please note, references from Collier County st aff will not be accepted.)
Project Description: ___________________________
Completion Date: _____________________________
Project Budget: _______________________________ Project Number of Days: _______________________
Item Citeria Score
1 Ability to manage the project costs (minimize change orders to scope).
2 Ability to maintain project schedule (complete on-time or early).
3 Quality of work.
4 Quality of consultative advice provided on the project.
5 Professionalism and ability to manage personnel.
6 Project administration (completed documents, final invoice, final product turnover;
invoices; manuals or going forward documentation, etc.)
7 Ability to verbally communicate and document information clearly and succinctly.
8 Abiltity to manage risks and unexpected project circumstances.
9 Ability to follow contract documents, policies, procedures, rules, regulations, etc.
10 Overall comfort level with hiring the company in the future (customer satisfaction).
TOTAL SCORE OF ALL ITEMS
Please FAX this completed survey to: _______________________________________ By ________________
16.A.2.b
Packet Pg. 566 Attachment: 16-7016 Solicitation (36 pages) (2616 : 16-7016 Consultant Negotiations Independent Review)
AUGUST 2016
EXHIBIT A
SCOPE OF SERVICES
FOR
INDEPENDENT PEER REVIEW
OF
BRIDGE REPLACEMENT OR REHABILITATION PROJECTS
PROJECT NUMBER: 66066
FOR BRIDGE NUMBERS:
030184, 030136, 030137, 030138, 030139, 030140, 030141, 030153,
030154, 030155, 030156, 030158, 030160 AND 034046
INCLUDED IN PROJECT NUMBERS:
66066.2, 66066.12, 66066.13 AND 66066.14
RFP NUMBER 16-7016
16.A.2.c
Packet Pg. 567 Attachment: 16-7016 Exhibit A (24 pages) (2616 : 16-7016 Consultant Negotiations Independent Review)
A-2
1 PURPOSE ........................................................................................................................... 4
2 PROJECT DESCRIPTION .................................................................................................. 6
3 PROJECT COMMON AND PROJECT GENERAL TASKS ............................................. 14
4 ROADWAY ANALYSIS .................................................................................................... 18
5 ROADWAY PLANS .......................................................................................................... 18
6A DRAINAGE ANALYSIS .................................................................................................... 18
6B DRAINAGE PLANS .......................................................................................................... 18
7 UTILITIES ......................................................................................................................... 18
8 ENVIRONMENTAL PERMITS, COMPLIANCE AND CLEARANCES .............................. 18
9 STRUCTURES - SUMMARY AND MISCELLANEOUS TASKS AND DRAWINGS ......... 18
10 STRUCTURES - BRIDGE DEVELOPMENT REPORT ..................................................... 18
11 STRUCTURES - TEMPORARY BRIDGE ......................................................................... 18
12 STRUCTURES - SHORT SPAN CONCRETE BRIDGE ................................................... 18
13 STRUCTURES - MEDIUM SPAN CONCRETE BRIDGE ................................................. 19
14 STRUCTURES - STRUCTURAL STEEL BRIDGE ........................................................... 19
15 STRUCTURES - SEGMENTAL CONCRETE BRIDGE .................................................... 19
16 STRUCTURES - MOVABLE SPAN .................................................................................. 19
17 STRUCTURES - RETAINING WALLS ............................................................................. 19
18 STRUCTURES - MISCELLANEOUS ................................................................................ 19
19 SIGNING AND PAVEMENT MARKING ANALYSIS ........................................................ 19
20 SIGNING AND PAVEMENT MARKING PLANS .............................................................. 19
21 SIGNALIZATION ANALYSIS ........................................................................................... 19
22 SIGNALIZATION PLANS ................................................................................................. 19
23 LIGHTING ANALYSIS ...................................................................................................... 20
24 LIGHTING PLANS ............................................................................................................ 20
25 LANDSCAPE ARCHITECTURE ANALYSIS .................................................................... 20
26 LANDSCAPE ARCHITECTURE PLANS .......................................................................... 20
27 SURVEY ........................................................................................................................... 20
28 PHOTOGRAMMETRY ...................................................................................................... 20
29 MAPPING ......................................................................................................................... 20
30 TERRESTRIAL MOBILE LIDAR ...................................................................................... 20
31 ARCHITECTURE DEVELOPMENT .................................................................................. 20
32 NOISE BARRIERS IMPACT DESIGN ASSESSMENT IN THE DESIGN PHASE ............ 20
33 INTELLIGENT TRANSPORTATION SYSTEMS ANALYSIS ........................................... 21
16.A.2.c
Packet Pg. 568 Attachment: 16-7016 Exhibit A (24 pages) (2616 : 16-7016 Consultant Negotiations Independent Review)
A-3
34 INTELLIGENT TRANSPORTATION SYSTEMS PLANS ................................................. 21
35 GEOTECHNICAL.............................................................................................................. 21
36 PROJECT REQUIREMENTS ........................................................................................... 22
37 INVOICING LIMITS ........................................................................................................... 24
16.A.2.c
Packet Pg. 569 Attachment: 16-7016 Exhibit A (24 pages) (2616 : 16-7016 Consultant Negotiations Independent Review)
1 PURPOSE
A-4
SCOPE OF SERVICES FOR CONSULTING ENGINEERING SERVICES
BRIDGE/STRUCTURAL AND HIGWAY REVIEW
Collier County Project Number: 66066
Description: Independent Peer Review of four bridge replacement or
rehabilitation projects (fourteen bridges) in Collier County, Florida
For Bridge Nos.: 030184, 030136, 030137, 030138, 030139, 030140, 030141,
030153, 030154, 030155, 030156, 030158, 030160 AND 034046
Included in:
Project Nos.: 66066.2, 66066.12, 66066.13 AND 66066.14
NOTE: This RFP SCOPE OF SERVICES will be modified during
contract negotiations to remove scope not applicable to the
project/future contract.
1 PURPOSE
The purpose of this Exhibit is to describe the scope of work and the responsibilities
of the CONSULTANT and the COUNTY in connection with independent peer review
services.
The Firm submitting as the PRIME CONSULTANT at a minimum must be pre -
qualified through the Florida Department of Transportation (FDOT) in the
following work groups:
Group 4.1 – Miscellaneous Structures and Minor Bridge Design
Group 3.1 – Minor Highway Design
The general objective is for the CONSULTANT to provide independent peer reviews
(See Section 3.5) of Construction Contract Documents including plans,
specifications, supporting engineering analysis, calculations, cost estimates and
other technical documents submitted by design consultants for conformance with
Florida Department of Transportation (FDOT) and COUNTY policy, procedures and
requirements. These Construction Contract Documents will be used by the
contractor to build the project and test the project components. These Construction
Contract Documents will be used by the COUNTY or its Construction Engineering
Inspection (CEI) representatives for inspection and final acceptance of the project.
The CONSULTANT shall follow a process to ensure that all required project
components are included in the Construction Contract Documents and the project
can be built as designed and to specifications.
The following Major and Minor work mixes/groups are applicable to the projects the
CONSULTANT will be reviewing and shall be knowledgeable in each of these
areas:
16.A.2.c
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RFP: 16-7016
1 PURPOSE
A-5
Major work mix includes: Group 4 - Highway Design - Bridges and Group 3 -
Highway Design - Roadway
Major work groups include: Group 4.1 - Miscellaneous Structures and Minor
Bridge Design and Group 3.1 - Minor Highway Design
Minor work mix/groups may include but are not limited to: Group 7.1 - Signing,
Pavement Marking and Channelization; Group 8.1 - Control Survey; Group
8.2 - Design, Right of Way, & Construction Survey; Group 8.4 - Right of way
Mapping and Group 9 - Soil Exploration, Materials Testing and
Foundations.
The CONSULTANT shall be aware that as the desi gn projects being reviewed are
developed, certain modifications and/or improvements to the original concepts may
be required. The CONSULTANT shall review these refinements as necessary to
complete the review services requested by the COUNTY. The County will not
accept supplemental fee requests for such refinements.
The CONSULTANT shall demonstrate good project management practices while
working on this project. These include communication with the COUNTY and others
as necessary, management of time and resou rces, and documentation. The
CONSULTANT shall set up and maintain throughout the project a contract file that
can be turned over to the COUNTY at the close of the project or at contract
termination. Consultants are expected to know the laws and rules governing their
professions and are expected to provide services in accordance with current
regulations, codes and ordinances and recognized standards applicable to such
professional services. The CONSULTANT shall provide qualified technical and
professional personnel to perform to COUNTY standards and procedures, the
duties and responsibilities assigned under the terms of this agreement. The
CONSULTANT shall utilize the best engineering judgment, practices, and principals
possible during the prosecution of the work commissioned under this contract. The
CONSULTANT shall minimize to the maximum extent possible the COUNTY’s need
to apply its own resources to assignments authorized by the COUNTY.
The COUNTY will provide contract administration and management services.
16.A.2.c
Packet Pg. 571 Attachment: 16-7016 Exhibit A (24 pages) (2616 : 16-7016 Consultant Negotiations Independent Review)
RFP: 16-7016
2 PROJECT DESCRIPTION
A-6
2 PROJECT DESCRIPTION
The CONSULTANT shall investigate the status of each project to be reviewed and
become familiar with concepts and commitments.
The principle intent of this project is to provide independent peer review services for
the replacement or rehabilitation of the following bridges:
Bridge Nos.: 030184, 030136, 030137, 030138, 030139, 030140, 030141,
030153, 030154, 030155, 030156, 030158, 030160 AND 034046
Included in:
Project Nos.: 66066.2, 66066.12, 66066.13 AND 66066.14
The primary objective of the bridge projects being reviewed is to replace or
rehabilitate the bridges identified herein as soon as possible while limiting ancill ary
work to only what is necessary and/or required to replace or rehabilitate each
bridge and provide safe roadway approaches (if applicable) per applicable codes,
guidelines, regulations, permitting agency requirements, etcetera.
For some of the projects being reviewed, the roadway approaches to each bridge
will be designed to be resurfaced/reconstructed as necessary to satisfy the latest
FDOT criteria. As a minimum, the design typical roadway section shall extend to the
ends of the required guardrail systems. Appropriate tapers back to the existing
roadway sections shall be provided beyond each guardrail system end.
Exact project limits, components and configurations will vary for each project being
reviewed based on actual permitting and project requirements.
For each project to be reviewed, additional project related environmental mitigation
improvements outside of the contractual project limits may be identified during
project development and shall be included as part of the review process.
2.1 Project General and Roadway (Activities 3, 4, and 5): Not applicable.
2.2 Drainage (Activities 6a and 6b): Not applicable.
2.3 Utilities Coordination (Activity 7): Not applicable.
2.4 Environmental Permits, Compliances, and Clearances (Activity 8): Not
applicable.
2.5 Structures (Activities 9 – 18): Not applicable.
2.6 Signing and Pavement Markings (Activities 19 & 20): Not applicable.
2.7 Signalization (Activities 21 & 22): Not applicable.
16.A.2.c
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2 PROJECT DESCRIPTION
A-7
2.8 Lighting (Activities 23 & 24): Not applicable.
2.9 Landscape Architecture (Activities 25 & 26): Not applicable.
2.10 Survey (Activity 27): Not applicable.
2.11 Photogrammetry (Activity 28): Not applicable.
2.12 Mapping (Activity 29): Not applicable.
2.13 Terrestrial Mobile LiDAR (Activity 30): Not applicable.
2.14 Architecture (Activity 31): Not applicable.
2.15 Noise Barriers (Activity 32): Not applicable.
2.16 Intelligent Transportation Systems (Activities 33 & 34): Not applicable.
2.17 Geotechnical (Activity 35): Not applicable.
2.18 Project Schedule
To be determined by design project schedules.
2.19 Submittals
To be determined by design project schedules.
2.20 Provisions for Work
All work shall be prepared with English units in accordance with the latest
editions of standards and requirements utilized by the FDOT and the
COUNTY which include, but are not limited to, publications such as:
General
o Title 29, Part 1910, Standard 1910.1001, Code of Federal Regulations
(29 C.F.R. 1910.1001) – Asbestos Standard for Industry, U.S.
Occupational Safety and Health Administration (OSHA)
o 29 C.F.R. 1926.1101 – Asbestos Standard for Construction, OSHA
o 40 C.F.R. 61, Subpart M - National Emission Standard for Hazardous
Air Pollutants (NESHAP), Environmental Protection Agency (EPA)
o 40 C.F.R. 763, Subpart E – Asbestos-Containing Materials in Schools,
EPA
o 40 C.F.R. 763, Subpart G – Asbestos Worker Protection, EPA
o Americans with Disabilities Act (ADA) Standards for Accessible Design
o AASHTO – A Policy on Design Standards Interstate System
o AASHTO – Roadside Design Guide
o AASHTO – Roadway Lighting Design Guide
16.A.2.c
Packet Pg. 573 Attachment: 16-7016 Exhibit A (24 pages) (2616 : 16-7016 Consultant Negotiations Independent Review)
RFP: 16-7016
2 PROJECT DESCRIPTION
A-8
o AASHTO – A Policy for Geometric Design of Highways and Streets
o AASHTO – Highway Safety Manual
o Rule Chapter 5J-17, Florida Administrative Code (F.A.C.), Minimum
Technical Standards for Professional Surveyors and Mappers
o Chapter 469, Florida Statutes (F.S.) – Asbestos Abatement
o Rule Chapter 62-257, F.A.C., Asbestos Program
o Rule Chapter 62-302, F.A.C., Surface Water Quality Standards
o Code of Federal Regulations (C.F.R.)
o Florida Administrative Codes (F.A.C.)
o Chapters 20, 120, 215, 455, Florida Statutes (F.S.) – Florida COUNTY
of Business & Professional Regulations Rules
o Florida COUNTY of Environmental Protection Rules
o FDOT Basis of Estimates Manual
o FDOT Computer Aided Design and Drafting (CADD) Manual
o FDOT Design Standards
o FDOT Flexible Pavement Design Manual
o FDOT - Florida Roundabout Guide
o FDOT Handbook for Preparation of Specifications Package
o FDOT Instructions for Design Standards
o FDOT Instructions for Structures Related Design Standards
o FDOT Manual of Uniform Minimum Standards for Design, Construction
and Maintenance for Streets and Highways (“Florida Greenbook”)
o FDOT Materials Manual
o FDOT Pavement Type Selection Manual
o FDOT Plans Preparation Manual
o FDOT Procedures and Policies
o FDOT Project Development and Environmental Manual
o FDOT Project Traffic Forecasting Handbook
o FDOT Public Involvement Handbook
o FDOT Rigid Pavement Design Manual
o FDOT Standard Specifications for Road and Bridge Construction
o FDOT Utility Accommodation Manual
o Federal Highway Administration (FHWA) - Manual on Uniform Traffic
Control Devices (MUTCD)
o FHWA – National Cooperative Highway Research Program (NCHRP)
Report 672, Roundabouts: An Informational Guide
o FHWA Roadway Construction Noise Model (RCNM) and Guideline
Handbook
o Florida Fish and Wildlife Conservation Commission - Standard
Manatee Construction Conditions 2005
o Florida Statutes (F.S.)
o Florida’s Level of Service Standards and Guidelines Manual for
Planning
o Model Guide Specifications – Asbestos Abatement and Management
in Buildings, National Institute for Building Sciences (NIBS)
o Quality Assurance Guidelines
16.A.2.c
Packet Pg. 574 Attachment: 16-7016 Exhibit A (24 pages) (2616 : 16-7016 Consultant Negotiations Independent Review)
RFP: 16-7016
2 PROJECT DESCRIPTION
A-9
o Safety Standards
o Any special instructions from the COUNTY
Roadway
o FDOT – Florida Intersection Design Guide
o FDOT - Project Traffic Forecasting Handbook
o FDOT - Quality/Level of Service Handbook
o Florida’s Level of Service Standards and Highway Capacity Analysis
for the SHS
o Transportation Research Board (TRB) - Highway Capacity Manual
Permits
o Chapter 373, F.S. – Water Resources
o US Fish and Wildlife Service Endangered Species Programs
o Florida Fish and Wildlife Conservation Commission Protected Wildlife
Permits
o Bridge Permit Application Guide, COMDTPUB P16591.3C
o Building Permit
Drainage
o FDOT Bridge Hydraulics Handbook
o FDOT Culvert Handbook
o FDOT Drainage Manual
o FDOT Erosion and Sediment Control Manual
o FDOT Exfiltration Handbook
o FDOT Hydrology Handbook
o FDOT Open Channel Handbook
o FDOT Optional Pipe Materials Handbook
o FDOT Storm Drain Handbook
o FDOT Stormwater Management Facility Handbook
o FDOT Temporary Drainage Handbook
o FDOT Drainage Connection Permit Handbook
o FDOT Bridge Scour Manual
Survey and Mapping
o All applicable Florida Statutes and Administrative Codes
o Applicable Rules, Guidelines Codes and authorities of other Municipal,
County, State and Federal Agencies.
o FDOT Aerial Surveying Standards for Transportation Projects Topic
550-020-002
o FDOT Right of Way Mapping Handbook
o FDOT Surveying Procedure Topic 550-030-101
o Florida COUNTY of Transportation Right of Way Procedures Manual
o Florida COUNTY of Transportation Surveying Handbook
o Right of Way Mapping Procedure 550-030-015
Traffic Engineering and Operations and ITS
16.A.2.c
Packet Pg. 575 Attachment: 16-7016 Exhibit A (24 pages) (2616 : 16-7016 Consultant Negotiations Independent Review)
RFP: 16-7016
2 PROJECT DESCRIPTION
A-10
o AASHTO - An Information Guide for Highway Lighting
o AASHTO - Guide for Development of Bicycle Facilities
o FHWA Standard Highway Signs Manual
o FDOT Manual on Uniform Traffic Studies (MUTS)
o FDOT Median Handbook
o FDOT Traffic Engineering Manual
o National Electric Safety Code
o National Electrical Code
Florida’s Turnpike Enterprise
o Florida’s Turnpike Plans Preparation and Practices Handbook
(TPPPH)
o Florida’s Turnpike Lane Closure Policy
o Florida’s Turnpike Drainage Manual Supplement
o Rigid Pavement Design Guide for Toll Locations with Electronic Toll
Collection
o Flexible Pavement Design Guide for Toll Locations with Electronic Toll
Collection
o Florida’s Turnpike General Tolling Requirements (GTR)
o Additional Florida’s Turnpike Enterprise standards, guides, and policies
for design and construction can be found on the FTE Design Website:
http://design.floridasturnpike.com
Traffic Monitoring
o American Institute of Steel Construction (AISC) Manual of Steel
Construction, referred to as “AISC Specifications”
o American National Standards Institute (ANSI) RP-8-00 Recommended
Practice for Roadway Lighting
o AASHTO AWS D1.1/ANSI Structural Welding Code – Steel
o AASHTO D1.5/AWS D1.5 Bridge Welding Code
o FHWA Traffic Detector Handbook
o FDOT General Interest Roadway Data Procedure
o FHWA Traffic Monitoring Guide
o FDOT’s Traffic/Polling Equipment Procedures
Structures
o AASHTO Load and Resistance Factor Design (LRFD) Bridge Design
Specifications and Interims
o AASHTO LRFD Movable Highway Bridge Design Specifications and
Interims
o AASHTO Standard Specifications for Structural Supports for Highway
Signs, Luminaires and Traffic Signals, and Interims.
o AASHTO/-AWS-D1. 5M/D1.5: An American National Standard Bridge
Welding Code
o AASHTO Guide Specifications for Structural Design of Sound Barriers
o AASHTO Manual for Condition Evaluation and Load and Resistance
Factor Rating (LRFR) of Highway Bridges
16.A.2.c
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2 PROJECT DESCRIPTION
A-11
o FDOT Bridge Load Rating Manual
o FDOT Structures Manual
o FDOT Structures Design Bulletins (available on FDOT Structures web
site only)
Geotechnical
o FHWA Checklist and Guidelines for Review of Geotechnical Reports
and Preliminary Specifications
o Manual of Florida Sampling and Testing Methods
o Soils and Foundation Handbook
Landscape Architecture
o Florida COUNTY of Agriculture and Consumer Services Grades and
Standards for Nursery Plants
Architectural
o Building Codes
o Florida Building Code:
Building
Fuel Gas
Mechanical
Plumbing
Existing Building
o Florida Accessibility Code for Building Construction
o Rule Chapter 60D, F.A.C., Division of Building Construction
o Chapter 553, F.S. – Building Construction Standards
o ANSI A117.1 2003 Accessible and Usable Building and Facilities
o Titles II and III, Americans With Disabilities Act (ADA), Public Law 101-
336; and the ADA Accessibility Guidelines (ADAAG)
Architectural – Fire Codes and Rules
o National Fire Protection Association (NFPA) - Life Safety Code
o NFPA 70 - National Electrical Code
o NFPA 101 - Life Safety Code
o NFPA 10 - Standard for Portable Fire Extinguishers
o NFPA 11 - Standard for Low-Expansion Foam Systems
o NFPA 11A - Standard for High- and Medium-Expansion Foam
Systems
o NFPA 12 - Standard for Carbon Dioxide Extinguishing Systems
o NFPA 13 - Installation of Sprinkler Systems
o NFPA 30 - Flammable and Combustible Liquids Code
o NFPA 54 - National Gas Fuel Code
o NFPA 58 - LP-Gas Code
o Florida Fire Prevention Code as adopted by the State Fire Marshal –
Consult with the Florida State Fire Marshal’s office for other frequently
used codes.
16.A.2.c
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2 PROJECT DESCRIPTION
A-12
Architectural – Extinguishing Systems
o NFPA 10 - Fire Extinguishers
o NFPA 13 - Sprinkler
o NFPA 14 - Standpipe and Hose System
o NFPA 17 - Dry Chemical
o NFPA 20 - Centrifugal Fire Pump
o NFPA 24 - Private Fire Service Mains
o NFPA 200 - Standard on Clean Agent Fire Extinguishing Systems
Architectural – Detection and Fire Alarm Systems
o NFPA 70 - Electrical Code
o NFPA 72 - Standard for the Installation, Maintenance and Use of Local
Protective Signaling Systems
o NFPA 72E - Automatic Fire Detectors
o NFPA 72G - Installation, Maintenance, and Use of Notification
Appliances
o NFPA 72H -Testing Procedures for Remote Station and Proprietary
Systems
o NFPA 74 - Household Fire Warning Equipment
o NFPA 75 - Protection of Electronic Computer Equipment
Architectural – Mechanical Systems
o NFPA 90A - Air Conditioning and Ventilating Systems
o NFPA 92A - Smoke Control Systems
o NFPA 96 - Removal of Smoke and Grease-Laden Vapors from
Commercial Cooking Equipment
o NFPA 204M - Smoke and Heating Venting
Architectural – Miscellaneous Systems
o NFPA 45 - Laboratories Using Chemicals
o NFPA 80 - Fire Doors and Windows
o NFPA 88A - Parking Structures
o NFPA 105- Smoke and Draft-control Door Assemblies
o NFPA 110 - Emergency and Standby Power Systems
o NFPA 220 - Types of Building Construction
o NFPA 241 - Safeguard Construction, Alteration, and Operations
o Rule Chapter 69A-47, F.A.C., Uniform Fire Safety For Elevators
o Rule Chapter 69A-51, F.A.C., Boiler Safety
Architectural – Energy Conservation
o Rule Chapter 60D-4, F.A.C., Rules For Construction and Leasing of
State Buildings To Insure Energy Conservation
o Section 255.255, F.S., Life-Cycle Costs
Architectural – Elevators
o Rule Chapter 61C-5, F.A.C., Florida Elevator Safety Code
o ASME A-17.1, Safety Code for Elevators and Escalators
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2 PROJECT DESCRIPTION
A-13
o Architectural – Floodplain Management Criteria
o Section 255.25, F.S., Approval Required Prior to Construction or Lease
of Buildings
o Rules of the Federal Emergency Management Agency (FEMA)
Architectural – Other
o Rule Chapter 64E-6, F.A.C., Standards for On Site Sewage Disposal
Systems (Septic Tanks)
o Rule Chapter 62-600, F.A.C., Domestic Wastewater Facilities
o Rule Chapter 62-761, F.A.C., Underground Storage Tank Systems
o American Concrete Institute
o American Institute of Architects - Architect’s Handbook of Professional
Practice
o American Society for Testing and Materials - ASTM Standards
o Brick Institute of America
o DMS - Standards for Design of State Facilities
o Florida Concrete Products Association
o FDOT – ADA/Accessibility Procedure
o FDOT – Building Code Compliance Procedure
o FDOT – Design Build Procurement and Administration
o LEED (Leadership in Energy and Environmental Design) Green
Building Rating System
o National Concrete Masonry Association
o National Electrical Code
o Portland Cement Association - Concrete Masonry Handbook
o United State Green Building Council (USGBC)
2.21 Services to be Performed by the COUNTY when appropriate and /or
available, the COUNTY will provide project data/services including:
The COUNTY will transmit all applicable project documents to initiate
each review.
16.A.2.c
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3 PROJECT COMMON AND PROJECT GENERAL TASKS
A-14
3 PROJECT COMMON AND PROJECT GENERAL TASKS
Project Common Tasks
Project Common Tasks, as listed below, are work efforts that are applicable to
many project activities. These tasks are to be included in the project scope in each
applicable activity when the described work is to be performed by the
CONSULTANT.
Cost Estimates: The CONSULTANT shall be responsible for reviewing the cost
estimates when scope changes occur and/or at milestones of the projects.
Technical Special Provisions: The CONSULTANT shall review Technical Special
Provisions for all items of work not covered by the FDOT Standard Specifications
for Road and Bridge Construction and the workbook of implemented modifications.
Field Review(s): Not anticipated for this project at this time.
Technical Meetings: The CONSULTANT shall attend all technical meetings
necessary to execute the Scope of Services of this contract. This includes
meetings with COUNTY and/or Agency staff and the project design consultants for
progress review meetings (phase review), and miscellaneous meetings.
Quality Assurance/Quality Control: It is the intention of the COUNTY that
CONSULTANTS, including their subconsultant(s), are held responsible for their
work.
Independent Peer Review, Constructability Review and/or Value Engineering:
Please see section 3.5 for details.
Supervision: The CONSULTANT shall supervise all technical review activities.
Coordination: The CONSULTANT shall coordinate with all disciplines of the project
to conduct reviews of the construction documents.
Project General Tasks
Project General Tasks represent work efforts that are applicable to the project as a
whole and not to any one or more specific project activity. The work described in
these tasks shall be performed by the CONSULTANT when included in the project
scope.
3.1 Public Involvement: Not applicable.
3.1.1 Community Awareness Plan: Not applicable.
16.A.2.c
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3 PROJECT COMMON AND PROJECT GENERAL TASKS
A-15
3.1.2 Notifications: Not applicable.
3.1.3 Preparing Mailing Lists: Not applicable.
3.1.4 Median Modification Letters: Not applicable.
3.1.5 Driveway Modification Letters: Not applicable.
3.1.6 Newsletters: Not applicable.
3.1.7 Renderings and Fly-Throughs: Not applicable.
3.1.8 PowerPoint Presentations: Not applicable.
3.1.9 Public Meeting Preparations: Not applicable.
3.1.10 Public Meeting Attendance and Follow-up: Not applicable.
3.1.11 Other Agency Meetings: Not applicable.
3.1.12 Web Site: Not applicable.
3.2 Joint Project Agreements: Not applicable.
3.3 Specifications Package Preparation: Not applicable.
3.4 Contract Maintenance and Electronic Document Management:
Contract maintenance includes project management effort for complete
setup and maintenance of files, developing monthly progress reports,
schedule updates, work effort to develop and execute subconsultant
agreements, etc.
3.5 Value Engineering (Multi-Discipline Team) Review
Independent Peer Reviews shall be conducted by multi -disciplined teams of
personnel for each bridge replacement or rehabilitation project to be
reviewed as defined in this scope of services.
The primary intent of these reviews is to verify conformance of the assigned
project with all applicable COUNTY and FDOT standards/requirements, and
evaluate the constructability/bid ability of the project.
Each review shall ensure the design/contract documents meet or exceed the
FDOT PPM, FDOT Design Guidelines, FDOT and COUNTY Design
Standards, FDOT CADD Manual, all applicable codes, etcetera and that
each project can be constructed and paid for as designed.
Also, these reviews shall identify possible Value Engineering opportunities
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3 PROJECT COMMON AND PROJECT GENERAL TASKS
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that may improve the value of each project to the maximum extent possible.
The definition of improving value shall include, minimizing the overall cost of
construction and maintenance, while maintaining quality, and minimizing the
negative impacts on the public.
The CONSULTANT shall participate, as described herein, in full reviews at
the: BDR, Phase I (30%), Phase II (60%), and Phase III (90%) [As
applicable].
The CONSULTANT shall also participate, as described herein, in a final
review at the Phase IV (100%) submittal for the purpose of verifying that all
previous review comments have been addressed adequately.
Submittal schedules will be developed/provided by each projects design
consultant (to be approved by the COUNTY) for each project to be reviewed.
Not all projects will have all of the submittal phases defined herein.
[The COUNTY may not require reviews of every submittal phase for
each project being reviewed. Submittals to be reviewed for each project
will be established by the COUNTY during contract negotiations.]
The CONSULTANT’s review team shall include personnel that do not have
knowledge of the day to day design efforts of the assigned projects, have not
worked on the plan component that is being reviewed and are qualified in the
work group being reviewed. The constructability/bid ability reviews shall be
performed by persons with experience working on COUNTY and/or FDOT
construction projects.
The CONSULTANT’s review team shall (digitally) submit a “marked-up” set
of documents (as applicable), the latest review comments and review
comments/comment responses from any previous reviews.
The COUNTY will perform reviews of the work associated with the
development and preparation of contract documents. The COUNTY’s
reviews are for high-level conformance and are not meant to be
comprehensive reviews. The CONSULTANT will be responsible for
incorporating the COUNTY’s comments into the final comment document(s).
After the CONSULTANT and COUNTY comments are compiled, The
CONSULTANT’s Project Manager and other key members of the design
team shall meet with the reviewing consultant(s) and the COUNTY to discuss
and address any comments.
The CONSULTANT will attend all review meetings for each submittal
reviewed.
Review meetings up to and including the Phase II (60%) submittal will be in
person at the COUNTY’s Transportation Engineering Facility. Review
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3 PROJECT COMMON AND PROJECT GENERAL TASKS
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meetings after the Phase II (60%) submittal may be conducted in person at
the COUNTY’s Transportation Engineering Facility, via phone or through
email communications at the COUNTY’s discretion based on need and
project progress.
The CONSULTANT shall be prepared to discuss all criteria and weighted
impacts used in arriving at opinions on specific design features. These
criteria must include Safety, Operation, Maintenance and Public Acceptance.
All meetings may be followed up with additional meetings, written
communications and phone enquiries as necessary to finalize comments and
coordinate efforts.
3.6 Prime Consultant Project Manager Meetings
3.7 Plans Update: Not applicable.
3.8 Post Design Services: Not applicable.
3.9 Digital Delivery: Not applicable.
3.10 Risk Assessment Workshop: Not applicable.
3.11 Railroad, Transit and/or Airport Coordination: Not applicable.
3.12 Other Project General Tasks: Not applicable.
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4 ROADWAY ANALYSIS
Not applicable.
5 ROADWAY PLANS
Not applicable.
6a DRAINAGE ANALYSIS
Not applicable.
6b DRAINAGE PLANS
Not applicable.
7 UTILITIES
Not applicable.
8 ENVIRONMENTAL PERMITS, COMPLIANCE AND CLEARANCES
Not applicable.
9 STRUCTURES - SUMMARY AND MISCELLANEOUS TASKS AND DRAWINGS
Not applicable.
10 STRUCTURES - BRIDGE DEVELOPMENT REPORT
Not applicable.
11 STRUCTURES - TEMPORARY BRIDGE
Not applicable.
12 STRUCTURES - SHORT SPAN CONCRETE BRIDGE
Not applicable.
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13 STRUCTURES - MEDIUM SPAN CONCRETE BRIDGE
Not applicable.
14 STRUCTURES - STRUCTURAL STEEL BRIDGE
Not applicable.
15 STRUCTURES - SEGMENTAL CONCRETE BRIDGE
Not applicable.
16 STRUCTURES - MOVABLE SPAN
Not applicable.
17 STRUCTURES - RETAINING WALLS
Not applicable.
18 STRUCTURES - MISCELLANEOUS
Not applicable.
19 SIGNING AND PAVEMENT MARKING ANALYSIS
Not applicable.
20 SIGNING AND PAVEMENT MARKING PLANS
Not applicable.
21 SIGNALIZATION ANALYSIS
Not applicable.
22 SIGNALIZATION PLANS
Not applicable.
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23 LIGHTING ANALYSIS
Not applicable.
24 LIGHTING PLANS
Not applicable.
25 LANDSCAPE ARCHITECTURE ANALYSIS
Not applicable.
26 LANDSCAPE ARCHITECTURE PLANS
Not applicable.
27 SURVEY
Not applicable.
28 PHOTOGRAMMETRY
Not applicable.
29 MAPPING
Not applicable.
30 TERRESTRIAL MOBILE LiDAR
Not applicable.
31 ARCHITECTURE DEVELOPMENT
Not applicable.
32 NOISE BARRIERS IMPACT DESIGN ASSESSMENT IN THE DESIGN PHASE
Not applicable.
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33 INTELLIGENT TRANSPORTATION SYSTEMS ANALYSIS
Not applicable.
34 INTELLIGENT TRANSPORTATION SYSTEMS PLANS
Not applicable.
35 GEOTECHNICAL
Not applicable.
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36 PROJECT REQUIREMENTS
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36 PROJECT REQUIREMENTS
36.1 Liaison Office
The COUNTY and the CONSULTANT will designate a Liaison Office and a
Project Manager who shall be the representative of their respective
organizations for the Project. While it may be necessary for the
CONSULTANT shall seek and receive advice from various state, regional,
and local agencies, the final direction on all matters of this project r emain
with the COUNTY’s Project Manager.
36.2 Key Personnel
The CONSULTANT’s work shall be performed and directed by the key
personnel identified in the proposal presentations by the CONSULTANT. Any
changes in the indicated personnel shall be subject to review and approval
by COUNTY.
36.3 Progress Reporting
As required by the COUNTY, the CONSULTANT shall meet with the
COUNTY and shall provide a written monthly progress report that describes
the work performed on each task. The Project Manager will make judgment
on whether work of sufficient quality and quantity has been accomplished by
comparing the reported percent complete against actual work accomplished.
36.4 Correspondence
Copies of all written correspondence between the CONSULTANT and any
party pertaining specifically to this contract shall be provided to the COUNTY
for their records within one (1) week of the receipt or mailing of said
correspondence.
36.5 Professional Endorsement
The CONSULTANT shall have a Licensed Professional Engineer in the State
of Florida sign and seal all reports, documents, technical special provisions,
and plans as required by FDOT and COUNTY standards.
36.6 Computer Automation
If Computer Aided Drafting and Design (CADD) systems are utilized by the
CONSULTANT, the FDOT makes available software to help assure quality
and conformance with policy and procedures regarding CADD. It is the
responsibility of the CONSULTANT to meet the requirements in the FDOT’s
CADD Manual. The CONSULTANT shall submit final documents and files as
described therein or as amended by this Scope of Services.
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36 PROJECT REQUIREMENTS
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36.7 Coordination with Other Consultants
The CONSULTANT is to coordinate his work with any and all adjacent and
integral consultants so as to effect complete and homogenous plans and
specifications for the project(s) described herein.
36.8 Optional Services
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RFP: 16-7016
37 INVOICING LIMITS
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37 INVOICING LIMITS
Payment for the work accomplished shall be in accordance with Method of
Compensation of this contract. Invoices shall be submitted to the COUNTY, in a
format prescribed by the COUNTY. The COUNTY Project Manager and the
CONSULTANT shall monitor the cumulative invoiced billings to ensure the
reasonableness of the billings compared to the project schedule and the work
accomplished and accepted by the COUNTY.
The CONSULTANT shall provide a list of key events and the associated total
percentage of work considered to be complete at each event. This list shall be used
to control invoicing. Payments will not be made that exceed the percentage of work
for any event until those events have actually occurred and the results are
acceptable to the COUNTY.
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Packet Pg. 590 Attachment: 16-7016 Exhibit A (24 pages) (2616 : 16-7016 Consultant Negotiations Independent Review)