The URL can be used to link to this page

Agenda 02/01/2017 PELICAN BAY SERVICES DIVISION Municipal Services Taxing & Benefit Unit NOTICE OF PUBLIC MEETING WEDNESDAY, FEBRUARY 1, 2017 THE PELICAN BAY SERVICES DIVISION BOARD WILL MEET AT 1 PM ON FEBRUARY 1 AT THE COMMUNITY CENTER AT PELICAN BAY, LOCATED AT 8960 HAMMOCK OAK DRIVE, NAPLES, FLORIDA 34108. AGENDA 1. Pledge of Allegiance 2. Roll call 3. Agenda approval 4. Approval of 01/04/17 Regular Session meeting minutes 5. Audience comments 6. Administrator's report (25 minutes) a. Update on beach dune swale exotic removal project b. Median cut — Gulf Park Drive c. Street lighting project update d. December and January financial reports e. FY 2016 final unaudited financial reports 7. Committee reports (60 minutes) a. Clam Bay b. Landscape & Safety *Additional funding for sod replacement ii. *Additional funding for tree trimming iii. *Additional funding for tree pruning in street light conflict areas iv. Cobblestones c. Water Management *Phase 1 lake erosion study ii. Update on aerators d. Budget 8. Chairman's report (5 minutes) 9. Old business 10. New business (5 minutes) a. Update on trimming along US 41 berm 11. Adjournment *indicates possible action items ANY PERSON WISHING TO SPEAK ON AN AGENDA ITEM WILL RECEIVE UP TO THREE (3) MINUTES PER ITEM TO ADDRESS THE BOARD. THE BOARD WILL SOLICIT PUBLIC COMMENTS ON SUBJECTS NOT ON THIS AGENDA AND ANY PERSON WISHING TO SPEAK WILL RECEIVE UP TO THREE (3) MINUTES. THE BOARD ENCOURAGES YOU TO SUBMIT YOUR COMMENTS IN WRITING IN ADVANCE OF THE MEETING. ANY PERSON WHO DECIDES TO APPEAL A DECISION OF THIS BOARD WILL NEED A RECORD OF THE PROCEEDING PERTAINING THERETO, AND THEREFORE MAY NEED TO ENSURE THAT A VERBATIM RECORD IS MADE,WHICH INCLUDES THE TESTIMONY AND EVIDENCE UPON WHICH THE APPEAL IS TO BE BASED. IF YOU ARE A PERSON WITH A DISABILITY WHO NEEDS AN ACCOMMODATION IN ORDER TO PARTICIPATE IN THIS MEETING YOU ARE ENTITLED TO THE PROVISION OF CERTAIN ASSISTANCE. PLEASE CONTACT THE PELICAN BAY SERVICES DIVISION AT (239) 597-1749 OR VISIT PELICAN BAYSERVICESDIVIS ION.NET. 01/25/2016 1:06:09 PM Pelican Bay Services Division Board Regular Session January 4,2017 Ms. O'Brien commented that the Clam Bay Committee will be meeting on Feb. 2 and will be looking at strategies to address the Clam Bay mangrove die-off LANDSCAPE & SAFETY REPORT Dr. Chicurel reported that the Landscape & Safety Committee met on Dec. 20 and the following items were discussed. 1. Mr. Dorrill reported on the possible median cut across from Oak Lake Sanctuary on Gulf Park Dr. A median cut would allow east bound traffic on Gulf Park Dr. toward US 41 to make a U-turn. Collier County has a committee that evaluates all such projects and at this time it would take approximately two years. If the PBSD funded the project(approx. $55,000-$60,000), the county would provide the design engineering in-house and fast track the project. 2. A unanimous vote of the committee approved a motion to recommend to the full PBSD Board that the PBSD generate mulch in-house as recommended by the Cost Saving Strategies Committee (saving approx. $30,000). 3. The committee voted 4-1 to not discontinue PBSD landscaping and maintenance functions between the curb and sidewalk adjacent to Pelican Bay member associations. 4. Staff presented the consultant's report on trees that are compromising street light illumination. Staff will employ an arborist to assist in trimming the offending trees. 5. The Chairman proposed that the L&S Committee adopt Mike Shepherd's "Landscape Management Plan" formally after careful consideration and study over the next month or two. 6. The L&S Committee will meet regularly on the third Tuesday of each month at the Pelican Bay Community Center at 10:15. 7. Dodder vine removal is underway. 8. A brief discussion on a courtesy posting when trimming is to take place adjacent to a resident's property or association. (e.g. in the PB Post with our PBSD monthly column or online with an "In the Bay" posting). This will be discussed further at the January L&S committee meeting. Dr. Chicurel motioned, Mr. Cravens seconded that the PBSD adopt in-house generation of mulch as proposed by the Cost Saving Strategies Committee. The motion carried 9-1, with Ms. O'Brien dissenting. Mr. Cravens motioned, Mr. Damouni seconded to amend the motion with the addition of"any exotic materials be removed and disposed of and not included in the mulch." The motion carried unanimously. Mr. Shepherd estimated that in-house mulch generation to be used exclusively on the Vanderbilt & US 41 corridors may provide an annual savings of $20,000. Mr. Bolick commented that funds would be required to clear trees to provide an area for mulch storage. Mr. Dave Cook commented on a possible scenario whereby PB Associations could have the opportunity to supply the PBSD with palm/plant materials for mulch generation, resulting in savings to the associations of related hauling and dump fees. Ms. Molly Moffatt commented on her association's interest in reducing its cost for the removal of landscape waste materials and related dump fees. 4 Pelican Bay Services Division Board Regular Session January 4, 2017 WATER MANAGEMENT Mr. Cravens reported that the Water Management Committee had no December meeting. He commented on several aerators, powered by solar panels, which are not functioning properly. These aerators were purchased with a two year warranty. He commented that Mr. Bolick has contacted the company that services these non-functioning devices. Mr. Cravens suggested that these aerators be regularly monitored by staff to ensure they are working properly, especially during the warranty period. REPLACING BAHIA SOD AT NORTH END OF THE BERM Mr. Cravens commented on AB&B's preliminary estimate of cost of approximately $40,000 to provide rip rap and fill restoration for approximately 300 linear feet from the North Tram Station to where the existing rip rap ends north of the Montenero. This proposed project will be discussed further at the next Water Management Committee meeting, tentatively scheduled for January 26 at 2 p.m. Ms. O'Brien questioned the source of funds for this project. CHAIRMAN'S REPORT Mr. Dawson thanked the PBSD committees for all of their hard work and emphasized the importance of our community's curb appeal. OLD BUSINESS Dr. Trecker reported that the final cost of the beach renourishment project was $378,000. He commented that the final cost was $22,000 less than estimated due to lower engineering and material costs. Ms. O'Brien made follow up comments to the board's December discussion relative to maximizing the landscaping worker day, and suggested the board consider making changes to the way we perform landscaping maintenance. NEW BUSINESS Mr. Streckenbein reported that he is looking at dates to schedule a Budget Committee meeting. ADJOURNMENT IThe meeting was adjourned at 2:44 p.m. I Ken Dawson, Chairman Minutes approved [ ] as presented OR [ ] as amended ON [ ] date 5 PELICAN BAY SERVICES DIVISION BOARD REGULAR SESSION JANUARY 4, 2017 The Pelican Bay Services Division Board met on Wednesday, January 4, 2017, at 1:00 p.m. at the Community Center at Pelican Bay, 8960 Hammock Oak Drive,Naples, Florida 34108. In attendance were: Pelican Bay Services Division Board Bohdan Hirniak Ken Dawson, Chairman Susan O'Brien Scott Streckenbein, Vice-Chairman Peggy Pinterich (absent) Joe Chicurel Mike Shepherd Tom Cravens Dave Trecker Jacob Damouni Gary Ventress Pelican Bay Services Division Staff Mary McCaughtry, Operations Analyst Neil Dorrill, Administrator (by phone) Lisa Jacob, Associate Project Manager Marion Bolick, Operations Manager Barbara Shea, Recording Secretary Joe Sparacio, Intern at DMG Also Present Jim Hoppensteadt, Pelican Bay Foundation Dave Cook, Pelican Bay Foundation Mary Johnson, Pelican Bay Foundation Mohamed Dabees, Humiston& Moore Jeremy Sterk, Earth Tech APPROVED AGENDA (AS AMENDED) 1. Pledge of Allegiance 2. Roll call 3. Agenda approval 4. Approval of 12/07/16 Regular Session meeting minutes 5. Audience comments 6. Administrator's report (25 minutes) a. Update on beach dune swale exotic removal project b. *Median cut—Gulf Park Drive c. Tree canopy/light pole conflicts d. December financial report 7. Committee reports (60 minutes) a. Clam Bay b. Landscape & Safety *In-house mulch generation c. Water Management i. Replacing bahia sod at north end of the berm 8. Chairman's report (5 minutes) 9. Old business 10. New business 11. Adjournment *indicates possible action items 1 Pelican Bay Services Division Board Regular Session January 4,2017 ROLL CALL Ms. Pinterich was absent and a quorum was established AGENDA APPROVAL Dr. Trecker motioned, Mr. Streckenbein seconded to approve the agenda as amended, moving item #7bii to become item #7ci. The motion carried unanimously. APPROVAL OF 12/07/16 REGULAR SESSION MEETING MINUTES Mr. Cravens motioned, Mr. Streckenbein seconded to approve the 12/07/16 regular session meeting minutes as amended. The motion carried unanimously. AUDIENCE COMMENTS Ms. Diane Lustig commented on the critical functional roles of the PB tree canopy. Ms. Mary Johnson commented on (1) the need to segregate and prevent invasive plant material from being included in PBSD mulch generation, and (2) the need to revisit the PBSD street lighting plan for which funds have been reserved for each year. Ms. Molly Moffatt commented on PBSD tree trimming and the PBSD street lighting plan which included plans to lower street light poles and extend arms where appropriate. ADMINISTRATOR'S REPORT UPDATE ON BEACH DUNE SWALE EXOTIC REMOVAL PROJECT Mr. Dorrill reported that staff received two bids for the beach dune swale exotic removal project; Earth Tech has been awarded the job as the lowest responsive bidder at $14,000, and work will begin after Easter. MEDIAN CUT—GULF PARK DRIVE Mr. Dorrill reported on his meeting with Deputy County Manager Nick Casalanguida and other County Transportation Dept. staff to discuss a possible median cut on Gulf Park Drive to allow east bound traffic on Gulf Park Dr. travelling toward US 41 to make a U-turn prior to US 41. He commented that County staff is in agreement that traffic conditions warrant additional safety considerations. Mr. Dorrill summarized the two options discussed. If the PBSD were to fund the project, the County would provide in-house design engineering and project management, and fast- track the project. Our engineer has provided an "estimate of cost" for this project of $50,000. Alternatively, if the County were to fund the project, it would be reviewed and ranked by County staff, and ultimately put on a wait list of similar projects. The County did not provide any timeframe for the estimated "wait time" on the wait list. Mr. Dawson provided photos of safety concerns at the intersection of Gulf Park Drive and US 41. Ms. O'Brien requested additional information on (1) cost and identification of any required tree removal, (2) cost for any required moving of street light poles, and (3) a comprehensive list of costs for the project with source of funding. 2 Pelican Bay Services Division Board Regular Session January 4,2017 Mr. Henry Bachman commented on the responsibility of the County to review and improve hazardous traffic areas. Mr. Peter Duggan, Mr. Ray Kretz, and Mr. Denny Coyle expressed safety concerns regarding the intersection of Gulf Park Drive and US 41. Ms. Molly Moffatt commented on alternative exits from Pelican Bay, containing traffic lights. Mr. Jim Issenmann commented on the time frame of the two motions to be voted on. Mr. Cravens motioned, Mr. Damouni seconded to direct the Administrator to discuss with the County the possible changes to traffic pattern flows at the Gulf Park Drive and US 41 intersection. The motion carried unanimously. Mr. Cravens motioned, Mr. Damouni seconded to request that our Administrator determine when the County would be able to make the turnaround cut on Gulf Park Drive. The motion carried 9-1 with Ms. O'Brien dissenting. TREE CANOPY/LIGHT POLE CONFLICTS Mr. Dorrill commented on the exhibit of tree canopy/light pole conflicts provided to us by our consultant. He commented on the need to hire an arborist to obtain expertise in trimming the tree canopy to improve street lighting in Pelican Bay. He deferred a more in-depth discussion of this issue until the February board meeting. DECEMBER FINANCIAL REPORT Mr. Dorrill deferred a discussion of the December financial report until the February board meeting. COMMITTEE REPORTS CLAM BAY Ms. O'Brien summarized Earth Tech's Clam Bay Annual Monitoring Report. Highlights in the report included, (1) the undisturbed condition of the archeological sites, (2) the good condition of the canoe trail markers, (3) a new exhibit showing the location of exotics, (4) a new exhibit of gopher tortoise habitats, (5) a new exhibit identifying the location of scaevola (exotic plants), (6) the identification and monitoring of vegetation in coastal scrub monitoring areas, (7) the increase in sea grass acreage from 4.7 acres to 5.5 acres, (8) a new comprehensive list of protected species, (9) eight new plots in the mangrove die-off area, (10) a new exhibit of hand-dug channels, including depths, and (11) the successful operation of the water level loggers all year. Her presentation was followed by a brief question and answer session between board members and Mr. Jeremy Sterk. Ms. O'Brien summarized Humiston & Moore's Clam Bay Annual Water Quality Monitoring Report, which was followed by a brief presentation by Mr. Mohamed Dabees. He summarized Clam Pass as being in good condition after the most vigorous storm season in years; flow and flushing are above acceptable levels. His presentation was followed by a brief question and answer session. 3 Agenda Item 6a I Page 1 of 2 Beach Dune Swale Exotic Removal(Phase 1) Project Summary: Provide one (1) exotic and nuisance treatment event within 3.45 acre "dune swale" designated area within Bay Colony. The attached aerial exhibit map shows the location of dune swale and access\staging areas. The dune swale is bordered on the west by beach dunes adjacent to the Gulf of Mexico and bordered on the east by condominium buildings in Bay Colony. PBSD is responsible for maintaining adequate water flow within this water management drainage feature. Because of this, the contractor will also be responsible for removal of trash and dead vegetation debris from within the limits of the dune swale. Exotic and nuisance plants observed in Fall 2016 include but not limited to: carrotwood (Cupaniopsis anacardioides), Brazilian pepper(Schinus terebinthifolius), Old World climbing fern(Lygodium microphyllum), wedelia (Sphagneticola trilobata), seaside mahoe (Thespesia populnea), and Mexican petunia (Ruellia brittioniana). Bid Tab Summary Results Quote Vendor $ 23,995 Earth Balance $ 14,000 Earth Tech Environmental No Response Environmental Restoration No Response Collier Environmental Services No Response Kevin Erwin No Response Sandhill As the lowest and most responsive bidder, Earth Tech Environmental was awarded the job. A.ends Item 6a Pa•e 2 of 2 , � mss- RITZ r CARLTON � .a3, ri L + ` .' *.,_ P pod e A 4 -, STAGING .10:2t1/4.,:k v. AREA js a'F": f FOR DEBRIS a Biltmore Ba Colon 4 REMOVAL y: y. mak° y �� X4Zk ,44 r , 3 . MEXICO ."` ' Brighton Bay Colony ' ,' y -_ UPPER Pp BAY ''''i.. 1 14.`'..t:1-1' ,i p, 1 - a: :a t,. x Y DUNE MALE(W3YYrCI 0' �.' �" 600 Vis: ( s..e., tel. . — T th T� PELICAN BAY EARTH TECH ENVIRONMENTAL LG 1111 DUNE SWAL] PHO RAIL HEAD fi 0 0 SUITE 8 Collier Count Florida NAPLES, FLORIDA 34110 wxx.xo. xnre nwa.xo. xux Y ......��,w PHONE (239)304-0030 FAX (239)324-0054 12/7/16 N/A AS SHOWN ,, . .. . . _„.....„..„4,.r...: . ., ___ i .:5,:::.i.,..,,, ..,,,,,4e.,,,,,,_H A :i. !!, - ' ---- -7•7.'"-"''''''" --- •-- - 0' ' - ' _„,................. . . , __. ___77.77.:7,4K1,4474mkf------•-•.,.. I ,.„....,....„.:..„:,:., ..e. ,..1,....„..:„,,...„,, ,...„...,n:„.._. . .„ , , 1.2:::71040.0,4.:-.„:-.--....- . 1 .. ..,..„:,..„..„:,,,,::,,,,..- _ .,... 0 1.1 ........„ fror .....::;ti., ..„.".lb s ,..„,...„,.,...0.04,.4,I .....„,,.,„..;.,:,..„, ....._.....7faRgr-- ', co zee k �. J f,1111 . asxxi• 1 it * fig * I''' ''--.4"kl-P:;::.:::..1.!!SE7'-. 0:--:-1 E'-'-'''..l'.1 1:-1--.--6: 47-:::i:M:1 1 - 1::."..::;;;...,,-ij 1 • • „` :. { L—',. ,7-:'..,,,- 1:i:::,:....14.1H:::1! "1 I y 9 1 Ib:3 .. k4 yy 1 ,":47,45.1...„, ;,..,..-':,;',.'..:E.;,:_. ...- ::::E.--2- -5.-::.n..:.:li..-i,-.,_.......-'............::.-........'„:„^..4.,-I.'.'...:''''.''.::.-.:'.*:',.'.-. .iH, '-':':ii:::.:;:4-744',.t.!::::!!:iri: '-.14... '....ii:.-..-'.-:-.,..--17:..1:". :-.4'.:i4NIN:. . '''':---..-''.''-';C:::;... , '''.-..- l''' ..ig.'--..i::,:ii.i:i4 4011014':4:-4:''--!..;4'4'..i''.::::'...- 417 1.'; ‘tti. ---- ..:f- , .i.: •\ '-'..-0 V‘-'4"-'1',,, • ..-'..-::-.,•:.-Ii:ti.,:-.-.".- -.1,7 •Ilii, .--;0--.-.. •••.:,::• - ,..,.... • ', I-•::'.•..A.:.• -,.. Y "*VES, • E = ja 1 • :.�,. `. & e ' " ,+ice, ? a, •i a ,iiiI,:;::,..,,,,.r....:,,..,...:4 _ N 4- 0 H N cn 0l 0 0 0 0 0 0 0 0 0 0 VD 0 0 0 `o° 0) U O O O O O O O l� O W O O O O M (Q ,] o 0 o O O 7 O 7 00 N 00 O O O M O O O O O O O M " 00 v1 O O H 6�9 6M9 669 a- 6n9 - 669 669 . ., � 69 6M9 69 V Q 69 CO E a) 4-- cla J I-- C 0 I— CD C) F I— o 0 0 0 0 0 0 0 0 U 0 o O O O o Q 0 0 0 O o o O W L) 0 0 0 0 0 O 0 O o O o 0 0 F o 0 0 0 0 •rn 0 0 0 O o 0 o O EH 69 669 N 669 .-. M 00 1 EA 69 69 EA s 69 69 69 0- CI CI CD 12 L I N C LL m O 'L F H M T 7 V Q N N N ea d Z,-; Ocoz Cr) O - CI V U cn cn cn cn cr >- cn > > H w cn cn W z .a .a .a .a .-1cna 00cn . -2 .2 k y O w m a) O a) Z C a J O E >- H• cr p Z d N• J O - a` a ZO r. '-1, Ca a L) ¢ vv a N ..- w ¢ cn 00 O ,-_, w O + U o W aw. o W CG Z H z w a U o w C c w w W�W Z F w w ri F O m v w H w p a � F c W - F U O d O o fW Cw7 w0 OZ W w • V) C-2: OQ a z ¢ ¢ U Q U c F Z O O oa w w v z a 0 .� > w a ¢ w D w 5 73 a ,4 U H F H > z , cUiD Z y ,2 o OW F O wa O ¢ Qa Ow 6U Ovo °- E, U x w O U 00 U co o Z RS o CZ Z 'c --, N M ,n ,O l� oo O, O N M 7 U W U a N H a CD 0_ Agenda Item 6c I Page 1 of 2 Laurel Oak Dr/Ridgewood Dr Street lighting Project Update Project Summary: Contractor shall: 1) Provide materials and labor to install three (3) new street lights (poles, fixtures, and underground electrical work) as indicated on the attached street lighting design plans. 2) Provide materials and labor to replace twelve (12) existing fixtures with new LED fixtures onto the existing poles as indicated on the attached street lighting design plans. 3) Following replacement,provide existing metal halide fixtures to Pelican Bay Services Division field staff for future maintenance and repairs purposes. 4) Upon completion of work, provide as-built drawings of the entire project area on Laurel Oak Dr and Ridgewood Dr(from U.S. 41 to Pelican Bay Blvd S) for submittal to engineer. Bid Tab Summary Results Quote Vendor $ 41,451.52 Hart's Electrical $ 49,290 Simmonds Electrical No Response Fuellgraf As the lowest and most responsive bidder, Hart's Electrical was awarded the job. Project Status: Contractor is currently working on obtaining ROW and electrical permits, and has notified stake and locate services to flag the work area for utilities conflicts. Once permits are obtained and work area is flagged, contractor will schedule directional bores to run electrical wire to the other side of Laurel Oak Dr for installation of 2 of the 3 additional street light poles. This work is expected to begin in mid-February. N csi i a - U C. d 00 a �e ; R 6g: N / z ill Il ,-A11 40 w a s z 4 I; w \ E i € e €B . i d $? R i 1 3 3 e e ii-1 s5 ; E` 3 €1 1 1 qa 3 F 2 � e ¢ 1-E. iE.E [ E!Isi; a V R ‘ \ 14 Ai has 11111e1"4.i z phw1g.02 y !— Z I €.i $EE® iR 13 ala--€4'a (. d I 4 J Z \ ' Pagg !j ! ! e €� g Y� Bgg4 3��"^ ! 11 E� m re Ei ?i€€':�eS�S''oR€ a w ::�..., € 3 rx O Ra Rx Ems:£ fi C$€'-��. x! Rx'=R8-E W WS F6 1 D u �n9e_5€a5e3a1§ilxeEEi� €.€s"ees s a w Op I 33 g b =- an d Q a f 1- O i I Z il; 0 F �'ai �. x iii R J G oIi gg g ; � ' A = Q d x IL § N O I O I g i i 11ma"' u� 125WA r�`� s 3 $ g"Y Y Va �YY 11 ; W ,Q i841 I a Irv .} 1 1 ;3 ii @ ; Ia f a 1' 1. ac � 0 - (: I, n PI a �F i`¢ / 8 o .: W z — > 0 �I 9 �$� z 0 z YY Q a c, t. a$ $ €a Lua A 1922. i0 \ g B L J ®® dE N csi i a - U C. d 00 a �e ; R 6g: N / z ill Il ,-A11 40 w a s z 4 I; w \ E i € e €B . i d $? R i 1 3 3 e e ii-1 s5 ; E` 3 €1 1 1 qa 3 F 2 � e ¢ 1-E. iE.E [ E!Isi; a V R ‘ \ 14 Ai has 11111e1"4.i z phw1g.02 y !— Z I €.i $EE® iR 13 ala--€4'a (. d I 4 J Z \ ' Pagg !j ! ! e €� g Y� Bgg4 3��"^ ! 11 E� m re Ei ?i€€':�eS�S''oR€ a w ::�..., € 3 rx O Ra Rx Ems:£ fi C$€'-��. x! Rx'=R8-E W WS F6 1 D u �n9e_5€a5e3a1§ilxeEEi� €.€s"ees s a w Op I 33 g b =- an d Q a f 1- O i I Z il; 0 F �'ai �. x iii R J G oIi gg g ; � ' A = Q d x IL § N O I O I g i i 11ma"' u� 125WA r�`� s 3 $ g"Y Y Va �YY 11 ; W ,Q i841 I a Irv .} 1 1 ;3 ii @ ; Ia f a 1' 1. ac � 0 - (: I, n PI a �F i`¢ / 8 o .: W z — > 0 �I 9 �$� z 0 z YY Q a c, t. a$ $ €a Lua A 1922. i0 \ g B L J ®® dE Agenda Item#6d Page 1 of 15 • Pelican Bay Services Municipal Services Taxing Unit Balance Sheet-December 31,2016 Operating Fund 109-FY 2017 (Unaudited) Assets Current Assets • Cash and Investments $ 3,541,948.83 Interest Receivable - Improvements,Vehicles&Equipment 758,594.67 Due from Property Appraiser - Due from Tax Collector - Total Current Assets $ 4,300,543.50 • Total Assets $ 4,300,543.50 Liabilities and Fund Balance Current Liabilities Accounts/Trade Payable $ 25,195.53 Accrued Wages Payable - Goods Received/Inventory Recv'd 92,769.57 Total Liabilities $ 117,965.10 Fund Balance Fund Balance-unreserved $ 907,381.04 Excess Revenues(Expenditures) 3,275,197.36 Total Fund Balance $ 4,182,578.40 Total Liabilities and Fund Balance $ 4,300,543.50 Agenda Item#6d Page 2 of 15 Pelican Bay Services Municipal Services Taxing Unit Income Statement w/Budget-December 31,2016 Operating Fund 109-FY 2017 (Unaudited) Annual YTD YTD Budget Budget Actual Variance Operating Revenues: Carryforward $ 608,800.00 $ 608,800.00 $ 608,800.00 $ - Special Assessment-Water Management Admin 1,009,100.00 807,300.00 842,070.40 34,770.40 Special Assessment-Right of Way Beautification 2,941,100.00 2,352,900.00 2,454,033.72 101,133.72 Plan Review Fees 1,500.00 - - - Miscellaneous(Surplus Sales,Ins.Refunds) - - - - Revenue Reserve(est.5%) (197,900,04 - - - Interest 6,300.00 1,050.00 751.44 (298.56) Total Operating Revenues $ 4,368,900.00 $ 3,770,050.00 $ 3,905,655.56 $ 135,605.56 Operating Expenditures: Water Management Administration Payroll Expense $ 75,000.00 $ 14,100.00 $ 11,610.71 $ 2,489.29 Emergency Maintenace and Repairs 3,500.00 - - - IT Direct Capital 1,100.00 - - - IT Office Automation/Billing Hr. 5,300.00 - - - Indirect Cost Reimbursement 104,900.00 52,500.00 52,450.00 50.00 Inter Payment/Mnt.Site Ins. Assessment 13,600.00 3,400.00 3,400.00 - Other Contractural Services 51,500.00 12,900.00 9,959.00 2,941.00 Telephone 5,200.00 1,300.00 698.79 601.21 Postage and Freight 1,200.00 - - - Rent Buildings and Equipment 13,700.00 4,600.00 4,086.00 514.00 Insurance-General 2,200.00 - - - Printing,Binding and Copying 1,800.00 - - - Clerk's Recording Fees 1,000.00 - - - Legal Advertising 1,000.00 - - - Other Office and Operating Supplies 1,500.00 400.00 487.15 (87.15) Training and Education(Tuition Reimb.) 1,500.00 300.00 275.17 24.83 Total Water Management Admin Operating $ 284,000.00 $ 89,500.00 $ 82,966.82 $ 6,533.18 Water Management Field Operations Payroll Expense $ 145,500.00 $ 28,000.00 $ 23,322.33 $ 4,677.67 Engineering Fees 60,000.00 9,300.00 9,845.00 (545.00) IT Office Automation 700.00 - - Flood Control Berm and Swale Mntc. 66,000.00 3,000.00 1,870.00 1,130.00 Flood Control Replanting Littorals 8,500.00 - - - Flood Control Water Quality Testing Supplies 1,500.00 - - - Interdepartmental Payment(Water Quality Lab) 17,700.00 4,400.00 5,252.83 (852.83) Plan Review Charges 1,500.00 - - - Other Contractural Services 8,300.00 2,900.00 5,338.41 (2,438.41) Temporary Labor 77,800.00 19,500.00 15,335.96 4,164.04 Cell Phones 1,300.00 300.00 362.16 (62.16) Trash and Garbage 5,900.00 1,800.00 1,530.42 269.58 Motor Pool Rental Charge 100.00 - - - Insurance-General 2,500.00 - - - Insurance-Auto 1,000.00 - - Building Repairs&Mntc. 500.00 75.00 68.34 6.66 Fleet Maintenance and Parts 10,300.00 1,700.00 1,257.74 442.26 Fuel and Lubricants 2,300.00 400.00 291.68 108.32 Tree Triming 121,800.00 - - - Page 1 of 3 Agenda Item#6d Page 3 of 15 Clothing and Uniforms 1,600.00 900.00 803.18 96.82 Personal Safety Equipment 800.00 100.00 - 100.00 Fertilizer and Herbicides 100,500.00 10,900.00 8,025.60 2,874.40 Other Repairs and Maintenance 1,500.00 300,00 233.27 66.73 Other Operating Supplies and Equipment 2,500.00 800.00 1,202.22 (402.22) Total Water Management Field Operating $ 640,100.00 $ 84,375.00 $ 74,739.14 $ 9,635.86 Right of Way Beautification-Administration Payroll Expense $ 76,500.00 $ 14,400.00 $ 11,962.23 $ 2,437.77 Emergency Repairs and Maintenance 4,500.00 200.00 25.00 175.00 IT Capital - - - - Office Automation 500.00 - - - Other Contractural Services 52,400.00 13,100.00 9,715.16 3,384.84 Telephone 5,200.00 1,300.00 701.79 598.21 Postage 2,000.00 - - - Rent Buildings/Equipment/Storage 15,000.00 5,000.00 4,323.95 676.05 Insurance-General 500.00 - - - Printing,Binding and Copying 2,300.00 - - - Clerk's Recording 1,200.00 - - - Legal Advertising 1,200.00 - - - Office Supplies General 2,000.00 300.00 259.20 40.80 Training and Education(Tuition Reimb.) 8,500.00 700.00 312.50 387.50 Total Right of Way Beautification Admin Operating $ 171,800.00 $ 35,000.00 $ 27,299.83 $ 7,700.17 Right of Way Beautification-Field Operations Payroll Expense $ 1,032,600.00 $ 162,800.00 $ 147,451.39 $ 15,348.61 IT Capital&Office Automation 16,200.00 - Emergency Maintenance and Repairs 3,300.00 - - - Recycled Water Use 110,000.00 25,000.00 25,495.75 (495.75) Pest Control 1,000.00 - - - Landscape Incidentals 2,500.00 200.00 199.99 0.01 Other Contractural Services 31,100.00 13,800,00 13,014.88 785.12 Temporary Labor 562,300.00 94,200.00 89,122.73 5,077.27 Cellular Telephone 5,800.00 1,500.00 1,017.34 482.66 Electricity 4,000.00 1,000.00 2,742.77 (1,742.77) Trash and Garbage 17,700.00 5,200.00 4,895.86 304.14 Cable TV/Internet 1,200.00 - - - Rent Equipment 5,000.00 800.00 330.48 469.52 Insurance-General 8,800.00 - - - Insurance-Auto 10,100.00 - - - Insurance Claims Paid - - 430.44 (430.44) Building Repairs and Maintenance 500.00 100.00 74.29 25.71 Fleet Maintenance and Parts 42,600.00 7,100.00 8,517.99 (1,417.99) Fuel and Lubricants 33,300.00 5,600.00 4,851.22 748.78 Licenses,Permits,Training 1,700.00 - - - Tree Triming 181,000.00 40,700.00 37,825.00 2,875.00 Clothing and Uniforms 12,000.00 2,600.00 1,854.49 745.51 Personal Safety Equipment 5,000.00 800.00 749.21 50.79 Fertilizer and Herbicides 80,000.00 36,400.00 39,800.39 (3,400.39) Landscape Maintenance/Mulch 75,000.00 20,300.00 18,314.10 1,985.90 Landscape Materials 73,200.00 23,000.00 25,883.60 (2,883.60) Road/Pathway Repairs(Sharrows) 2,000.00 2,000.00 2,394.00 (394.00) Sprinkler Maintenance 25,000.00 6,800.00 7,617.10 (817.10) Painting Supplies 500.00 - - - Traffic Signs 10,000.00 2,100.00 1,030.00 1,070.00 Minor Operating Equipment 12,000.00 5,000.00 5,400.65 (400.65) Other Operating Supplies 11,000.00 2,800.00 2,568.79 231.21 Page 2 of 3 Agenda Item#6d Page 4 of 15 Total Right of Way Beautification-Field Operating $ 2,376,400.00 $ 459,800.00 $ 441,582.46 $ 18,217.54 Total Operating Expenditures $ 3,472,300.00 $ 668,675.00 $ 626,588.25 $ 42,086.75 Capital Expenditures: Water Management Operations Other Machinery and Equipment-Field $ 17,000.00 $ 5,950.00 $ 5,885.25 $ 64.75 General-Admin 1,000.00 - - - Total Water Management Field Operations Capital $ 18,000.00 $ 5,950.00 $ 5,885.25 $ 64.75 Right of Way Beautification Autos and Trucks $ - - $ - $ - Other Machinery and Equipment 89,000.00 31,150.00 27,955.77 $ 3,194.23 General-Admin 1,000.00 - - $ - Total Right of Way Beautification-Field Capital $ 90,000.00 $ 31,150.00 $ 27,955.77 $ 3,194.23 Total Capital Expenditures $ 108,000.00 $ 37,100.00 $ 33,841.02 $ 3,258.98 Total Operating Expenditures $ 3,580,300.00 $ 705,775.00 $ 660,429.27 $ 45,345.73 Non-Operating Expenditures: Transfer to Fund 322 $ - $ - $ - $ - Tax Collector Fees 98,800.00 69,160.00 65,922.09 3,237.91 Property Appraiser Fees 60,000.00 52,500.00 52,004.97 495.03 Reserves(2 1/2 months for Contingencies) 432,700.00 - - - Reserves for Capital 217,900.00 - - - Reserved for Attrition (20,800.00 - - - Total Non-Operating Expenditures $ 788,600.00 $ 121,660.00 $ 117,927.06 $ 3,732.94 Total Expenditures $ 4,368,900.00 $ 827,435.00 $ 778,356.33 $ 49,078.67 Net Profit/(Loss) $ - $ 2,942,615.00 $ 3,127,299.23 $ 184,684.23 Page 3 of 3 Agenda Item#6d Page 5 of 15 Pelican Bay Services Municipal Services Taxing Unit Balance Sheet-December 31,2016 Street Lighting Fund 778-FY 2017 (Unaudited) Assets Current Assets Cash and Investments $ 1,514,113.36 Interest Receivable - Improvements,Vehicles&Equipment 19,181.75 Due from Tax Collector - Total Current Assets $ 1,533,295.11 Total Assets $ 1,533,295.11 Liabilities and Fund Balance Current Liabilities Accounts/Trade Payable $ 1,376.84 Goods Received/Inventory Recv'd 2,454.01 Accrued Wages Payable - Total Liabilities $ 3,830.85 Fund Balance Fund Balance-unreserved $ 1,146,299.39 Excess Revenue(Expenditures) 383,164.87 Total Fund Balance $ 1,529,464.26 Total Liabilities and Fund Balance $ 1,533,295.11 Agenda Item#6d Page 6 of 15 Pelican Bay Services Municipal Services Taxing Unit Income Statement w/Budget-December 31,2016 Street Lighting Fund 778-FY 2017 (Unaudited) Annual YTD YTD Budget Budget Actual Variance Operating Revenues: Carryforward $ 1,119,300.00 $ 1,119,300.00 $ 1,119,300.00 $ - Curent Ad Valorem Tax 535,300.00 428,200.00 445,045.17 16,845.17 Transfer from Tax Collector - - - - Miscellaneous(i.e. Ins. Refunds, surplus, etf - - - - Revenue Reserve(est.5%) (26,900.00) - - - Interest 2,500.00 625.00 755.01 130.01 Total Operating Revenues $ 1,630,200.00 $ 1,548,125.00 $ 1,565,100.18 $ 16,975.18 Operating Expenditures: Street Lighting Administration Payroll Expense $ 75,700.00 $ 14,200,00 $ 11,610.84 $ 2,589.16 Indirect Cost& IT Automation . 8,300.00 3,900.00 3,900.00 - Other Contractural Services 33,700.00 9,800.00 9,678.00 122.00 Telephone 5,200.00 1,300.00 511.73 788.27 Postage and Freight 1,500.00 - - - Rent Buildings/Equipment/Storage 14,500.00 4,800.00 4,179.84 620.16 Insurance-General 400.00 - - - Printing, Binding and Copying - - - - Office Supplies General 800.00 200.00 108.43 91.57 Tuition Reimbursement - - - - Other Operating Supplies 1,000.00 - - - Total Street Lighting Admin Operating $ 141,100.00 $ 34,200.00 $ 29,988.84 $ 4,211.16 Street Lighting Field Operations Payroll Expense $ 69,400.00 $ 13,700.00 $ 11,242.78 $ 2,457.22 Enginnering Fees 10,000.00 8,500.00 8,872.00 (372.00) IT Office Automation 300.00 - - Emergency Maintenance& Repairs 9,600.00 1,900.00 1,984.84 (84.84) Other Contractual Services 800.00 200.00 113.41 86.59 Temporary Labor 42,400.00 10,600.00 7,009.30 3,590.70 Cellular Telephone 1,100.00 300.00 362.16 (62.16) Electricity 30,000.00 7,500.00 4,854.36 2,645.64 Insurance-General 1,000.00 - - - Insurance-Auto 1,000.00 - - - Building Maintenace&Repairs 500.00 50.00 35.00 15.00 Page 1of2 Agenda Item#6d Page 7 of 15 Fleet Maintenance and Parts 5,400.00 900.00 300.00 600.00 Fuel and Lubricants 700.00 100.00 76.55 23.45 Other Equipment Repairs/Supplies 500.00 - - - Personal Safety Equipment 800.00 200.00 106.08 93.92 , Electrical Contractors 16,400.00 2,733.33 2,231.13 502.20 Light Bulb Ballast 16,800.00 4,200.00 3,895.46 304.54 Total Street Lighting Field Operating $ 206,700.00 $ 50,883.33 $ 41,083.07 $ 9,800.26 Total Street Lighting Expenditures $ 347,800.00 $ 85,083.33 $ 71,071.91 $ 14,011.42 Capital Expenditures: Street Lighting Operations Other Machinery/Equipment $ - $ - $ - $ - General Improvements-Admin 1,000.00 - - - Total Capital Expenditures $ 1,000.00 $ - $ - $ Total Operating Expenditures $ 348,800.00 $ 85,083.33 $ 71,071.91 $ 14,011.42 Non-Operating Expenditures: Tax Collector Fees $ 14,000.00 $ 9,100.00 $ 8,943.75 $ 156.25 Property Appraiser Fees 7,500.00 $ - - - Reserve for Future Construction 1,000,000.00 - - - Reserves(2 1/2 mos.for Contingencies) 124,700.00 - - - Reserves for Capital 135,200.00 - - - Total Non-Operating Expenditures $ 1,281,400.00 $ 9,100.00 $ 8,943.75 $ 156.25 Total Expenditures $ 1,630,200.00 $ 94,183.33 $ 80,015.66 $ 14,167.67 Net Profit/(Loss) $ - $ 1,453,941.67 $ 1,485,084.52 $ 31,142.85 Page 2 of 2 Agenda Item#6d Page 8 of 15 Pelican Bay Services Municipal Services Taxing Unit Balance Sheet-December 31,2016 Capital Projects Fund 322- FY 2017 (Unaudited) Assets Current Assets Cash and Investments $ 1,554,451.16 Interest Receivable Improvements,Vehicles&Equipment 2,295,527.73 Due from Tax Collector - Total Current Assets $ 3,849,978.89 Total Assets $ 3,849,978.89 Liabilities and Fund Balance Current Liabilities Accounts/Trade Payable $ - Goods Received Inv. Received 10,812.50 Total Liabilities $ 10,812.50 Fund Balance Fund Balance-unreserved $ 1,291,916.45 Excess Revenues(Expenditures) 2,547,249.94 Total Fund Balance $ 3,839,166.39 •• • Total Liabilities and Fund Balance $ 3,849,978.89 • Agenda Item#6d Page 9 of 15 Pelican Bay Services Municipal Services Taxing Unit Income Statement w/Budget-December 31,2016 Capital Projects Fund 322-FY 2017 (Unaudited) Adopted Amended YTD YTD Budget Budget Budget Actual Variance Operating Revenues: Carry Forward $1,280,442.46 $ 1,280,442.46 $ 1,280,442.46 $ 1,280,442.46 $ - Transfer from Fund 109 General - - - - - Miscellaneous - - - - - Special Assessment 428,100.00 428,100.00 342,500.00 357,128.06 14,628.06 Transfer from Tax Collector - - - - Revenue Reserve(est. 5%) (21,400.00) L21,400.00) - - Interest 5,000.00 5,000.00 800.00 417.97 (382.03) Total Operating Revenues $1,692,142.46 $1,692,142.46 $1,623,742.46 $1,637,988.49 $ 14,246.03 Operating Expenditures: Irrigation&Landscaping Landscape Imp. Project(50066) Engineering Fees $ - $ 42,729.82 $ - $ - $ - Other Contractural Services - 311,282.02 15,564.10 11,739.51 3,824.59 Rent Equipment - 1,900.00 1,900.00 2,645.00 (745.00) Sprinkler System Repairs - - - 2,777.09 (2,777.09) Landscape Materials 175,000.00 232,210.50 46,400.00 44,914.45 1,485.55 Other Operating Supplies - 3,489.25 900.00 791.50 108.50 Sign Restoration Project(50103) Traffic Signs - 36,952.00 - - - Lake Aeration(50108) Improvements 100,000.00 117,522.77 17,600.00 15,307.00 2,293.00 Field Site Improvements(50143) - Improvements 64,100.00 64,100.00 1,923.00 1,880.00 43.00 Beach Renourishment(50126) Other Contractural Services 200,000.00 600,000.00 - - - Lake Bank Project(51026) Swale &Slope Maintenance 406.17 - - - Engineering Fees 72,736.31 - - - Landscape Materials 178.00 - - - Other Contractural Services 75,000.00 56,316.24 - - - Upgrade Irrigation System (51145) - Improvements 116,000.00 135,619.38 27,100.00 24,381.53 2,718.47 Total Project Expenditures $ 730,100.00 $1,675,442.46 $ 111,387.10 $ 104,436.08 $ 6,951.02 Page 1 of 2 Agenda Item#6d Page 10 of 15 Non-Operating Expenditures: Tax Collector Fees $ 10,700.00 $ 10,700.00 $ 9,100.00 $ 7,142.56 $ 1,957.44 Property Appraiser Fees 6,000.00 6,000.00 6,000.00 5,522.04 477.96 Rolled Project Funds 945,342.46 - - - - Total Non-Operating Expenditures: $ 962,042.46 $ 16,700.00 $ 15,100.00 $ 12,664.60 $ 2,435.40 Total Expenditures $1,692,142.46 $1,692,142.46 $ 126,487.10 $ 117,100.68 $ 9,386.42 Net Profit/(Loss) $ - $ - $1,497,255.36 $1,520,887.81 $ 23,632.45 Page 2 of 2 Agenda Item#6d Page 11 of 15 Pelican Bay Services Municipal Services Taxing Unit Balance Sheet-December 31,2016 Clam Bay Fund 320-FY 2017 (Unaudited) Assets Current Assets Cash and Investments $ 208,573.34 Interest Receivable - Improvements,Vehicles& Equipment 234,767.01 Due from Tax Collector - Total Current Assets $ 443,340.35 Total Assets $ 443,340.35 Liabilities and Fund Balance Current Liabilities Accounts/Trade Payable Goods Received/Inventory Recv'd 6,353.75 Accrued Wages Payable - Total Liabilities $ 6,353.75 Fund Balance Fund Balance-unreserved $ 113,012.86 Excess Revenues(Expenditures) 323,973.74 Total Fund Balance $ 436,986.60 Total Liabilities and Fund Balance $ 443,340.35 Agenda Item#6d Page 12 of 15 Pelican Bay Services Municipal Services Taxing Unit Income Statement w/Budget-December 31,2016 Clam Bay Fund 320- FY 2017 (Unaudited) Adopted Amended YTD YTD Budget Budget Budget Actual Variance Operating Revenues: Carry Forward $ 97,579.20 $ 97,579.20 $ 97,579.20 $ 97,579.20 $ - Special Assessment 126,900.00 126,900.00 101,500.00 106,010.64 4,510.64 Transfer from Tax Collector - - - - Miscellaneous Income - - 46.00 46.00 Revenue Reserve(est. 5%) (6,400.00) (6,400.00) - - - Interest 500.00 500.00 100.00 30.61 (69.39) Total Operating Revenues $ 218,579.20 $ 218,579.20 $ 199,179.20 $ 203,666.45 $ 4,487.25 Operating Expenditures: Clam Bay Restoration Engineering Fees $ 55,000.00 $ 76,657.93 $ 1,900.00 $ 1,220.00 $ 680.00 Other Contractural Services 13,000.00 19,966.89 $ 6,000.00 5,133.75 866.25 Tree Trimming 38,000.00 43,390.00 $ - - - Other Equipment Repairs 500.00 1,577.77 $ - - - Aerial Photography 7,500.00 25,698.60 $ 7,100.00 6,590.00 510.00 Minor Operating 500.00 9,688.01 $ - - - Other Operating Supplies 2,000.00 $ - - - Total Clam Bay Restoration $ 114,500.00 $ 178,979.20 15,000.00 $ 12,943.75 $ 2,056.25 Clam Bay Ecosystem Engineering Fees $ - $ - $ - $ - $ - Licenses and Permits - - - - - Other Contractual Services - - - - - Total Clam Bay Ecosystem $ - $ - $ - $ - $ - Capital Expenditures: Clam Bay Restoration Other Machinery and Equipment $ - $ 11,000.00 $ - $ - $ - Total Capital Expenditures $ - $ 11,000.00 $ - $ - $ - Total Operating Expenditures $ 114,500.00 $ 189,979.20 $ 15,000.00 $ 12,943.75 $ 2,056.25 Page 1 of 2 Agenda Item#6d Page 13 of 15 Non-Operating Expenditures: Tax Collector Fees $ 3,800.00 $ 3,800.00 $ 2,470.00 $ 2,120.21 $ 349.79 Property Appraiser Fees 2,700.00 2,700.00 1,755.00 1,639.17 115.83 Rolled Project Funds 75,479.20 - - - - Reserves for Contingencies 22,100.00 22,100.00 - - - Total Non-Operating Expenditures $ 104,079.20 $ 28,600.00 $ 4,225.00 $ 3,759.38 $ 465.62 Total Clam Bay Expenditures $ 218,579.20 $ 218,579.20 $ 19,225.00 $ 16,703.13 $ 2,521.87 Net Profit/(Loss) $ - $ - $ 179,954.20 $ 186,963.32 $ 7,009.12 Page 2 of 2 Agenda Item#6d Page 14 of 15 Pelican Bay Services Municipal Services Taxing Unit Income Statement w/Budget-December 31,2016 Clam Bay Ecosystem Fund 111-FY 2017 (Unaudited) Adopted YTD YTD Budget Budget Actual Variance Operating Revenues: Fund 111 Distribution $ 150,000.00 $ 150,000.00 $ 150,000.00 $ - Total Operating Revenues $ 150,000.00 $ 150,000.00 $ 150,000,00 $ - i Operating Expenditures: Clam Bay EcoSystem Engineering Fees $ - $ - $ - $ - Other Contractural Services 150,000.00 $ 30,000.00 26,840.04 3,159.96 Total Clam Bay Dreging $ 150,000.00 $ 30,000.00 $ 26,840.04 $ 3,159.96 Capital Expenditures: Clam Bay Restoration Improvements General $ - $ - $ - $ - Total Capital Expenditures $ - $ - $ - $ - Total Clam Bay Operating Expenditures $ 150,000.00 $ 30,000.00 $ 26,840.04 $ 3,159.96 Net Profit/(Loss) $ - $ 120,000.00 $ 123,159.96 $ 3,159.96 • -F Agenda Item#6d Page 15 of 15 Pelican Bay Services Municipal Services Taxing Unit Income Statement w/Budget-December 31,2016 Clam Pass Dredging Fund 195/88032.1-FY 2017 (Unaudited) Adopted Amended YTD YTD Budget Budget Budget Actual Variance Operating Revenues: Fund 195 Distribution $ $ - $ - $ - $ - Total Operating Revenues $ - $ - $ - $ - Operating Expenditures: Clam Pass Dredging(88032) Engineering Fees $ 20,000.00 $ - $ - $ - $ - General improvements - - - - - Total Clam Pass Dredging $ 20,000.00 $ - $ - $ - $ - Pelican Bay Beach (90070) improvements General $1,250,000.00 $ 1,293,029.27 $ - $ - $ - Total Capital Expenditures $ 1,250,000.00 $ 1,293,029.27 $ - $ - $ - Total Clam Bay Expenditures $ 1,270,000.00 $ 1,293,029.27 $ - $ - $ - II j I Agenda Item#6d-1 Page 1 of 14 Pelican Bay Services Municipal Services Taxing Unit Balance Sheet-January 31,2017 Operating Fund 109-FY 2017 (Unaudited) Assets Current Assets Cash and Investments $ 3,209,812.79 Interest Receivable - Improvements,Vehicles& Equipment 792,435.69 Due from Property Appraiser - Due from Tax Collector - Total Current Assets $ 4,002,248.48 Total Assets $ 4,002,248.48 Liabilities and Fund Balance Current Liabilities Accounts/Trade Payable $ 110,597.77 Accrued Wages Payable - Goods Received/Inventory Recv'd 14,631.89 Total Liabilities $ 125,229.66 Fund Balance Fund Balance-unreserved $ 907,381.04 Excess Revenues(Expenditures) 2,969,637.78 Total Fund Balance $ 3,877,018.82 Total Liabilities and Fund Balance $ 4,002,248.48 Agenda Item#6d-1 Page 2 of 14 Pelican Bay Services Municipal Services Taxing Unit Income Statement w/Budget-January 31,2017 Operating Fund 109-FY 2017 (Unaudited) Annual YTD YTD Budget Budget Actual Variance Operating Revenues: Carryforward $ 608,800.00 $ 608,800.00 $ 608,800.00 $ - Special Assessment-Water Management Admin 1,009,100.00 857,700.00 871,467.32 13,767.32 Special Assessment-Right of Way Beautification 2,941,100.00 2,499,900.00 2,539,704.76 39,804.76 Plan Review Fees 1,500.00 - - Miscellaneous(Surplus Sales,Ins.Refunds) - - - - Revenue Reserve(est.5%) (197,900.00, - - - Interest 6,300.00 2,100.00 2,605.20 505.20 Total Operating Revenues $ 4,368,900.00 $ 3,968,500.00 $ 4,022,577.28 $ 54,077.28 Operating Expenditures: Water Management Administration Payroll Expense $ 75,000.00 $ 18,800.00 $ 14,137.62 $ 4,662.38 Emergency Maintenace and Repairs 3,500.00 - - IT Direct Capital 1,100.00 275.00 275.00 - IT Office Automation/Billing Hr. 5,300.00 1,325.00 1,275.00 50.00 Indirect Cost Reimbursement 104,900.00 52,500.00 52,450,00 50.00 Inter Payment/Mnt.Site Ins. Assessment 13,600.00 6,800.00 6,800.00 - Other Contractural Services 51,500.00 17,200.00 13,811.55 3,388.45 Telephone 5,200.00 1,700.00 1,081.53 618.47 Postage and Freight 1,200.00 - - - Rent Buildings and Equipment 13,700.00 5,700.00 5,347.97 352.03 Insurance-General 2,200.00 600.00 550.00 50.00 Printing,Binding and Copying 1,800.00 - - - Clerk's Recording Fees 1,000.00 - - - Legal Advertising 1,000.00 - - - Other Office and Operating Supplies 1,500.00 400.00 447.20 (47.20) Training and Education(Tuition Reimb.) 1,500.00 300.00 770.17 (470.17) Total Water Management Admin Operating $ 284,000.00 $ 105,600.00 $ 96,946.04 $ 8,653.96 Water Management Field Operations Payroll Expense $ 145,500.00 $ 40,400.00 $ 39,009.09 $ 1,390.91 Engineering Fees 60,000.00 25,700.00 25,806.50 (106.50) IT Office Automation 700.00 200.00 175.00 Flood Control Berm and Swale Mntc. 66,000.00 3,000.00 1,870.00 1,130.00 Flood Control Replanting Littorals 8,500.00 - - - Flood Control Water Quality Testing Supplies 1,500.00 - - - Interdepartmental Payment(Water Quality Lab) 17,700.00 5,900.00 6,940.49 (1,040.49) Plan Review Charges 1,500.00 - - - Other Contractural Services 8,300.00 3,700.00 6,519.45 (2,819.45) Temporary Labor 77,800.00 25,900.00 22,799.98 3,100.02 Cell Phones 1,300.00 300.00 362.16 (62.16) Trash and Garbage 5,900.00 2,200.00 1,989.42 210.58 Motor Pool Rental Charge 100.00 - - - Insurance-General 2,500.00 625.00 625.00 - Insurance-Auto 1,000.00 250.00 250.00 - Building Repairs&Mntc. 500.00 75.00 68.34 6.66 Fleet Maintenance and Parts 10,300.00 2,600.00 1,749.41 850.59 Fuel and Lubricants 2,300.00 400.00 415.09 (15.09) Tree Triming 121,800.00 - - - Page 1 of 3 Agenda Item#6d-1 Page 3 of 14 Clothing and Uniforms 1,600.00 1,000.00 836.62 163.38 Personal Safety Equipment 800.00 100.00 - 100.00 Fertilizer and Herbicides 100,500.00 10,900.00 8,265.60 2,634.40 Other Repairs and Maintenance 1,500.00 300.00 409.04 (109.04) Other Operating Supplies and Equipment 2,500.00 800.00 1,268.22 (468.22) Total Water Management Field Operating $ 640,100.00 $ 124,350.00 $ 119,359.41 $ 4,965.59 Right of Way Beautification-Administration Payroll Expense $ 76,500.00 $ 23,200.00 $ 23,122.56 $ 77.44 Emergency Repairs and Maintenance 4,500.00 200.00 25.00 175.00 IT Capital - - - - Office Automation 500.00 200.00 125.00 75.00 Other Contractural Services 52,400.00 17,500.00 13,497.01 4,002.99 Telephone 5,200.00 1,300.00 935.65 364.35 Postage 2,000.00 - - - Rent Buildings/Equipment/Storage 15,000.00 6,300.00 5,636.24 663.76 Insurance-General 500.00 125.00 125.00 - Printing,Binding and Copying 2,300.00 - - - Clerk's Recording 1,200.00 - - - Legal Advertising 1,200.00 - - - Office Supplies General 2,000.00 300.00 259.20 40.80 Training and Education(Tuition Reimb.) 8,500.00 2,100.00 1,797.50 302.50 Total Right of Way Beautification Admin Operating $ 171,800.00 $ 51,225.00 $ 45,523.16 $ 5,701.84 Right of Way Beautification-Field Operations Payroll Expense $ 1,032,600.00 $ 269,100.00 $ 266,159.42 $ 2,940.58 IT Capital&Office Automation 16,200.00 4,100.00 4,050.00 Emergency Maintenance and Repairs 3,300.00 - - - Recycled Water Use 110,000.00 36,300.00 38,335.94 (2,035.94) Pest Control 1,000.00 - - - Landscape Incidentals 2,500.00 600.00 593.76 6.24 Other Contractural Services 31,100.00 13,800.00 13,014.88 785.12 Temporary Labor 562,300.00 150,800.00 134,208.90 16,591.10 Cellular Telephone 5,800.00 1,500.00 1,027.33 472.67 Electricity 4,000.00 1,700.00 2,967.55 (1,267.55) Trash and Garbage 17,700.00 7,800.00 7,007.16 792.84 Cable TV/Internet 1,200.00 - - - Rent Equipment 5,000.00 800.00 466.55 333.45 Insurance-General 8,800.00 2,200.00 2,200.00 - Insurance-Auto 10,100.00 2,500.00 2,525.00 (25.00) Insurance Claims Paid - - 430.44 (430.44) Building Repairs and Maintenance 500.00 100.00 74.29 25.71 Fleet Maintenance and Parts 42,600.00 14,200.00 14,392.36 (192.36) Fuel and Lubricants 33,300.00 8,300.00 8,080.34 219.66 Licenses,Permits,Training 1,700.00 - - - Tree Triming 181,000.00 162,900.00 161,375.00 1,525.00 Clothing and Uniforms 12,000.00 2,600.00 2,199.93 400.07 Personal Safety Equipment 5,000.00 1,300.00 988.77 311.23 Fertilizer and Herbicides 80,000.00 39,300.00 41,954.53 (2,654.53) Landscape Maintenance/Mulch 75,000.00 26,000.00 25,704.00 296.00 Landscape Materials 73,200.00 26,400.00 26,663.60 (263.60) Road/Pathway Repairs(Sharrows) 2,000.00 2,000.00 2,394.00 (394.00) Sprinkler Maintenance 25,000.00 8,700.00 8,908.24 (208.24) Painting Supplies 500.00 - - - Traffic Signs 10,000.00 2,100.00 1,030.00 1,070.00 Minor Operating Equipment 12,000.00 5,000.00 5,517.24 (517.24) Other Operating Supplies 11,000.00 2,800.00 3,171.19 (371.19) Page 2 of 3 Agenda Item#6d-1 Page 4 of 14 Total Right of Way Beautification-Field Operating $ 2,376,400.00 $ 792,900.00 $ 775,440.42 $ 17,409.58 Total Operating Expenditures $ 3,472,300.00 $ 1,074,075.00 $ 1,037,269.03 $ 36,730.97 Capital Expenditures: Water Management Operations Other Machinery and Equipment-Field $ 17,000.00 $ 5,950.00 $ 5,885.25 $ 64.75 General-Admin 1,000.00 - - - Total Water Management Field Operations Capital $ 18,000.00 $ 5,950.00 $ 5,885.25 $ 64.75 Right of Way Beautification Autos and Trucks $ - - $ - $ Other Machinery and Equipment 89,000.00 71,200.00 70,256.77 $ 943.23 General-Admin 1,000.00 - - $ - Total Right of Way Beautification-Field Capital $ 90,000.00 $ 71,200.00 $ 70,256.77 $ 943.23 Total Capital Expenditures $ 108,000.00 $ 77,150.00 $ 76,142.02 $ 1,007.98 Total Operating Expenditures $ 3,580,300.00 $ 1,151,225.00 $ 1,113,411.05 $ 37,738.95 Non-Operating Expenditures: Transfer to Fund 322 $ - $ - $ - $ - Tax Collector Fees 98,800.00 74,100.00 68,223.45 5,876.55 Property Appraiser Fees 60,000.00 54,000.00 53,044.45 955.55 Reserves(2 1/2 months for Contingencies) 432,700.00 - - - Reserves for Capital 217,900.00 - - - Reserved for Attrition (20,800.0) - - Total Non-Operating Expenditures $ 788,600.00 $ 128,100.00 $ 121,267.90 $ 6,832.10 Total Expenditures $ 4,368,900.00 $ 1,279,325.00 $ 1,234,678.95 $ 44,571.05 Net Profit/(Loss) $ - $ 2,689,175.00 $ 2,787,898.33 $ 98,648.33 Page 3 of 3 Agenda Item#6d-1 Page 5 of 14 Pelican Bay Services Municipal Services Taxing Unit Balance Sheet-January 31, 2017 Street Lighting Fund 778-FY 2017 (Unaudited) Assets Current Assets Cash and Investments $ 1,503,321.21 Interest Receivable - Improvements,Vehicles& Equipment 19,181.75 Due from Tax Collector Total Current Assets $ 1,522,502.96 Total Assets $ 1,522,502.96 Liabilities and Fund Balance Current Liabilities Accounts/Trade Payable $ 20,422.90 Goods Received/Inventory Recv'd 256.16 Accrued Wages Payable - Total Liabilities $ 20,679.06 Fund Balance Fund Balance-unreserved $ 1,146,299.39 Excess Revenue(Expenditures) 355,524.51 Total Fund Balance $ . 1,501,823.90 Total Liabilities and Fund Balance $ 1,522,502.96 Agenda Item#6d-1 Page 6 of 14 Pelican Bay Services Municipal Services Taxing Unit Income Statement w/Budget-January 31, 2017 Street Lighting Fund 778-FY 2017 (Unaudited) Annual YTD YTD Budget Budget Actual Variance Operating Revenues: Carryforward $ 1,119,300.00 $ 1,119,300.00 $ 1,119,300.00 $ - Curent Ad Valorem Tax 535,300.00 455,000.00 462,999.36 7,999.36 Transfer from Tax Collector - - - - Miscellaneous(i.e. Ins. Refunds, surplus, et' - - - - Revenue Reserve (est. 5%) (26,900.00) - - - Interest 2,500.00 833.33 2,229.98 1,396.65 Total Operating Revenues $ 1,630,200.00 $ 1,575,133.33 $ 1,584,529.34 $ 9,396.01 Operating Expenditures: Street Lighting Administration Payroll Expense $ 75,700.00 $ 22,800.00 $ 22,512.25 $ 287.75 Indirect Cost& IT Automation 8,300.00 4,100.00 4,025.00 75.00 Other Contractural Services 33,700.00 11,200.00 12,014.85 (814.85) Telephone 5,200.00 1,300,00 681.67 618.33 Postage and Freight 1,500.00 - - _ - Rent Buildings/Equipment/Storage 14,500.00 6,000.00 5,441.81 558.19 Insurance- General 400.00 100.00 100.00 - Printing, Binding and Copying - - - - Office Supplies General 800.00 200.00 181.72 18.28 Tuition Reimbursement - - - - Other Operating Supplies 1,000.00 - - - Total Street Lighting Admin Operating $ 141,100.00 $ 45,700.00 $ 44,957.30 $ 742.70 Street Lighting Field Operations Payroll Expense $ 69,400.00 $ 21,100.00 $ 18,610.45 $ 2,489.55 Enginnering Fees 10,000.00 8,500.00 8,872.00 (372.00) IT Office Automation 300.00 100.00 75.00 Emergency Maintenance& Repairs 9,600.00 2,400.00 1,984.84 415.16 Other Contractual Services 800.00 300.00 269.45 30.55 Temporary Labor 42,400.00 14,100.00 10,402.08 3,697.92 Cellular Telephone 1,100.00 300.00 362.16 (62.16) Electricity 30,000.00 10,000.00 7,171.41 2,828.59 Insurance-General 1,000.00 250.00 250.00 - Insurance-Auto 1,000.00 250.00 250.00 - Building Maintenace & Repairs 500.00 125.00 35.00 90.00 Page 1 of 2 Agenda Item#6d-1 Page 7 of 14 Fleet Maintenance and Parts 5,400.00 1,400.00 450.00 950.00 Fuel and Lubricants 700.00 200.00 127.90 72.10 Other Equipment Repairs/Supplies 500.00 - - Personal Safety Equipment 800.00 300.00 153.07 146.93 Electrical Contractors* 116,400.00 29,100.00 19,910.33 9,189.67 Light Bulb Ballast 16,800.00 5,700.00 3,899.97 1,800.03 Total Street Lighting Field Operating $ 306,700.00 $ 94,125.00 $ 72,823.66 $ 21,276.34 Total Street Lighting Expenditures $ 447,800.00 $ 139,825.00 $ 117,780.96 $ 22,019.04 Capital Expenditures: Street Lighting Operations Other Machinery/Equipment $ - $ - $ - $ - General Improvements-Admin 1,000.00 - - - Total Capital Expenditures $ 1,000.00 $ - $ - $ - Total Operating Expenditures $ 448,800.00 $ 139,825.00 $ 117,780.96 $ 22,019.04 Non-Operating Expenditures: Tax Collector Fees $ 14,000.00 $ 10,500.00 $ 9,304.22 $ 1,195.78 Property Appraiser Fees 7,500.00 $ - - - Reserve for Future Construction* 900,000.00 - .. - Reserves(2 1/2 mos.for Contingencies) 124,700.00 - - - Reserves for Capital 135,200.00 - - - Total Non-Operating Expenditures $ 1,181,400.00 $ 10,500.00 $ 9,304.22 $ 1,195.78 Total Expenditures $ 1,630,200.00 $ 150,325.00 $ 127,085.18 $ 23,214.82 Net Profit/(Loss) $ - $ 1,424,808.33 $ 1,457,444.16 $ 32,610.83 *BA Transferred$100K to Operating Page 2 of 2 Agenda Item#6d-1 Page 8 of 14 Pelican Bay Services Municipal Services Taxing Unit Balance Sheet-January 31,2017 Capital Projects Fund 322-FY 2017 (Unaudited) Assets Current Assets Cash and Investments $ 1,546,787.04 Interest Receivable - Improvements,Vehicles& Equipment 2,319,909.26 Due from Tax Collector - Total Current Assets $ 3,866,696.30 Total Assets $ 3,866,696.30 Liabilities and Fund Balance Current Liabilities Accounts/Trade Payable $ 4,132.50 Goods Received Inv. Received 4,185.50 Total Liabilities $ 8,318.00 Fund Balance Fund Balance-unreserved $ 1,291,916.45 Excess Revenues(Expenditures) 2,566,461.85 Total Fund Balance $ 3,858,378.30 Total Liabilities and Fund Balance $ 3,866,696.30 Agenda Item#6d-1 Page 9 of 14 Pelican Bay Services Municipal Services Taxing Unit Income Statement w/Budget-January 31,2017 Capital Projects Fund 322-FY 2017 (Unaudited) Adopted Amended YTD YTD Budget Budget Budget Actual Variance Operating Revenues: Carry Forward $1,280,442.46 $ 1,280,442.46 $ 1,280,442.46 $ 1,280,442.46 $ - Transfer from Fund 109 General - - - - - Miscellaneous - - - - - Special Assessment 428,100.00 428,100.00 363,900.00 369,595.51 5,695,51 Transfer from Tax Collector - - - - Revenue Reserve(est. 5%) (21,400.00) (21,400.00) - - Interest 5,000.00 5,000.00 1,700.00 2,148.25 448.25 Total Operating Revenues $1,692,142.46 $1,692,142.46 $1,646,042.46 $1,652,186.22 $ 6,143.76 Operating Expenditures: Irrigation& Landscaping Landscape Imp. Project(50066) Engineering Fees $ - $ 42,729.82 $ - $ - $ - Other Contractural Services - 311,282.02 15,564.10 11,739.51 3,824.59 Rent Equipment - 1,900.00 1,900.00 2,645.00 (745.00) Sprinkler System Repairs - - - 2,777.09 (2,777.09) Landscape Materials 175,000.00 232,210.50 69,700.00 64,032.45 5,667.55 Other Operating Supplies - 3,489.25 900.00 791.50 108.50 Sign Restoration Project (50103) Traffic Signs - 36,952.00 - - - Lake Aeration(50108) Improvements 100,000.00 117,522.77 17,600.00 15,307.00 2,293.00 Field Site Improvements (50143) - Improvements 64,100.00 64,100.00 1,923.00 1,880.00 43.00 Beach Renourishment (50126) Other Contractural Services 200,000.00 600,000.00 - - - Lake Bank Project(51026) Swale &Slope Maintenance 406.17 - - - Engineering Fees 72,736.31 - - - Landscape Materials 178.00 - - - Other Contractural Services 75,000.00 56,316.24 - - - Upgrade Irrigation System(51145) - Improvements 116,000.00 135,619.38 27,100.00 24,381.53 2,718.47 Total Project Expenditures $ 730,100.00 $1,675,442.46 $ 134,687.10 $ 123,554.08 $ 11,133.02 Page 1of2 • • Agenda Item#6d-1 Page 10 of 14 Non-Operating Expenditures: Tax Collector Fees $ 10,700.00 $ 10,700.00 $ 9,100.00 $ 7,391.91 $ 1,708.09 Property Appraiser Fees 6,000.00 6,000.00 6,000.00 5,522.04 477.96 Rolled Project Funds 945,342.46 - - - - Total Non-Operating Expenditures: $ 962,042.46 $ 16,700.00 $ 15,100.00 $ 12,913.95 $ 2,186.05 Total Expenditures $1,692,142.46 $1,692,142.46 $ 149,787.10 $ 136,468.03 $ 13,319.07 Net Profit/(Loss) $ - $ - $1,496,255.36 $1,515,718.19 $ 19,462,83 Page 2 of 2 Agenda Item#6d-1 Page 11 of 14 Pelican Bay Services Municipal Services Taxing Unit Balance Sheet-January 31,2017 Clam Bay Fund 320-FY 2017 (Unaudited) Assets Current Assets Cash and Investments $ 206,000.67 Interest Receivable - Improvements,Vehicles& Equipment 234,767.01 Due from Tax Collector - Total Current Assets $ 440,767.68 Total Assets $ 440,767.68 Liabilities and Fund Balance Current Liabilities Accounts/Trade Payable Goods Received/Inventory Recv'd - Accrued Wages Payable - Total Liabilities $ - Fund Balance Fund Balance-unreserved $ 113,012.86 - Excess Revenues(Expenditures) 327,754.82 Total Fund Balance $ 440,767.68 Total Liabilities and Fund Balance $ 440,767.68 • j Agenda Item#6d-1 Page 12 of 14 Pelican Bay Services Municipal Services Taxing Unit Income Statement w/Budget-January 31, 2017 Clam Bay Fund 320-FY 2017 (Unaudited) Adopted Amended YTD YTD Budget Budget Budget Actual Variance Operating Revenues: Carry Forward $ 97,579.20 $ 97,579.20 $ 97,579.20 $ 97,579.20 $ - Special Assessment 126,900.00 126,900.00 107,900.00 109,711.50 1,811.50 Transfer from Tax Collector - - - - Miscellaneous Income - - 46.00 46.00 Revenue Reserve(est. 5%) (6,400,00) (6,400.00) - - - Interest 500.00 500.00 200.00 184.85 (15.15) Total Operating Revenues $ 218,579.20 $ 218,579.20 $ 205,679.20 $ 207,521.55 $ 1,842.35 Operating Expenditures: Clam Bay Restoration Engineering Fees $ 55,000.00 $ 76,657.93 $ 1,900.00 $ 1,220.00 $ 680.00 Other Contractural Services 13,000,00 19,966.89 $ 6,000.00 5,133.75 866.25 Tree Trimming 38,000.00 43,390.00 $ - - - Other Equipment Repairs 500.00 1,577.77 $ - - - Aerial Photography 7,500.00 25,698.60 $ 7,100.00 6,590.00 510.00 Minor Operating 500.00 9,688.01 $ - - - Other Operating Supplies 2,000.00 $ - - Total Clam Bay Restoration $ 114,500.00 $ 178,979.20 15,000.00 $ 12,943.75 $ 2,056.25 Clam Bay Ecosystem Engineering Fees $ - $ - $ - $ - $ - Licenses and Permits - - - - Other Contractual Services - - - - - Total Clam Bay Ecosystem $ - $ - $ - $ - $ - Capital Expenditures: Clam Bay Restoration Other Machinery and Equipment $ - $ 11,000.00 $ - $ - $ - Total Capital Expenditures $ - $ 11,000.00 $ - $ - $ - Total Operating Expenditures $ 114,500.00 $ 189,979.20 $ 15,000.00 $ 12,943.75 $ 2,056.25 Page 1 of 2 Agenda Item#6d-1 Page 13 of 14 Non-Operating Expenditures: Tax Collector Fees $ 3,800.00 $ 3,800.00 $ 2,470.00 $ 2,120.21 $ 349.79 Property Appraiser Fees 2,700.00 2,700.00 1,755.00 1,639.17 115.83 Rolled Project Funds 75,479.20 - - - - Reserves for Contingencies 22,100.00 22,100.00 - - - Total Non-Operating Expenditures $ 104,079.20 $ 28,600.00 $ 4,225.00 $ 3,759.38 $ 465.62 Total Clam Bay Expenditures $ 218,579.20 $ 218,579.20 $ 19,225.00 $ 16,703.13 $ 2,521.87 Net Profit/(Loss) $ - $ - $ 186,454.20 $ 190,818.42 $ 4,364.22 Page 2 of 2 Agenda Item#6d-1 Page 14 of 14 Pelican Bay Services Municipal Services Taxing Unit Income Statement w/Budget-January 31,2017 Clam Bay Ecosystem Fund 111-FY 2017 (Unaudited) Adopted YTD YTD Budget Budget Actual Variance Operating Revenues: Fund 111 Distribution $ 150,000.00 $ 150,000.00 $ 150,000.00 $ Total Operating Revenues $ 150,000.00 $ 150,000.00 $ 150,000.00 $ - Operating Expenditures: Clam Bay EcoSystem Engineering Fees $ - $ - $ - $ - Other Contractural Services 150,000.00 $ 37,500.00 35,749.92 1,750.08 Total Clam Bay Dreging $ 150,000.00 $ 37,500.00 $ 35,749.92 $ 1,750.08 Capital Expenditures: Clam Bay Restoration Improvements General $ - $ - $ - $ - Total Capital Expenditures $ - $ - $ - $ - Total Clam Bay Operating Expenditures $ 150,000.00 $ 37,500.00 $ 35,749.92 $ 1,750.08 Net Profit/(Ross) $ - $ 112,500.00 $114,250.08 $ 1,750.08 { Agenda Item#6e Page 1 of 15 Pelican Bay Services Municipal Services Taxing Unit Balance Sheet-September 30,2016 Operating Fund 109-FY 2016 (Unaudited-Posted Through 1/27/2017) Assets Current Assets Cash and Investments $ 953,543.85 Interest Receivable 1,896.24 Improvements,Vehicles &Equipment 758,594.67 Due from Property Appraiser 471.94 Due from Tax Collector 25,066.25 Total Current Assets $ 1,739,572.95 Total Assets $ 1,739,572.95 Liabilities and Fund Balance Current Liabilities Accounts/Trade Payable $ 22,788.75 Accrued Wages Payable 37,911.24 Goods Received/Inventory Recv`d 12,897.25 Total Liabilities $ 73,597.24 Fund Balance Fund Balance-unreserved $ 758,926.40 Excess Revenues(Expenditures) 907,049.31 Total Fund Balance $ 1,665,975.71 Total Liabilities and Fund Balance $ 1,739,572.95 Agenda Item#6e Page 2 of 15 Pelican Bay Services Municipal Services Taxing Unit income Statement w/Budget-September 30,2016 Operating Fund 109-FY 2016 (Unaudited-Posted Through 1/27/2017) Annual YTD YTD Budget Budget Actual Variance Operating Revenues: Carryforward $ 525,300.00 $ 525,300.00 $ 525,300.00 $ - Special Assessment-Water Management Admin 881,000.00 845,760.00 849,185.74 3,425.74 Special Assessment-Right of Way Beautification 2,459,700.00 2,361,312.00 2,370,896.94 9,584.94 Plan Review Fees - - - - Miscellaneous(Surplus Sales,Ins.Refunds) - - 21,376.97 21,376.97 Revenue Reserve(est.5%) (167,200.00) - - - Interest 4,000.00 3,333.33 17,840.73 14,507.40 Total Operating Revenues $ 3,702,800.00 $ 3,735,705.33 $ 3,784,600.38 $ 48,895.05 Operating Expenditures: Water Management Administration Payroll Expense $ 81,900.00 $ 81,900.00 $ 78,807.56 $ 3,092.44 Emergency Maintenace and Repairs 2,000.00 2,000.00 - 2,000.00 IT Direct Capital 700.00 700.00 700.00 - IT Office Automation/Billing Hr. 4,100.00 4,100.00 3,900.00 200.00 Indirect Cost Reimbursement 66,500.00 66,500.00 66,500.00 - Inter Payment/Mnt.Site Ins. Assessment 14,200.00 14,200.00 14,200.00 - Other Contractural Services 49,000.00 49,000.00 44,021.98 4,978.02 Telephone 5,200.00 5,200.00 2,788.97 2,411.03 Postage and Freight 1,200.00 1,200.00 1,165.00 35.00 Rent Buildings and Equipment 13,500.00 13,500.00 12,793.76 706.24 Insurance-General 900.00 900.00 900.00 - Printing,Binding and Copying 1,800.00 1,800.00 184.50 1,615.50 Clerk's Recording Fees 1,000.00 1,000.00 919.00 81.00 Legal Advertising 1,000.00 1,000.00 466.20 533.80 Other Office and Operating Supplies 1,500.00 1,500.00 1,183.99 316.01 Training and Education(Tuition Reimb.) 2,000.00 2,000.00 2,052.93 (52.93) Total Water Management Admin Operating $ 246,500.00 $ 246,500.00 $ 230,583.89 $ 15,916.11 Water Management Field Operations Payroll Expense $ 142,100.00 $ 142,100.00 $ 136,528.21 $ 5,571.79 Engineering Fees 60,000.00 60,000.00 35,453.00 24,547.00 Flood Control Berm and Swale Mntc. 18,000.00 18,000.00 15,235.00 2,765.00 Flood Control Replanting Littorals 8,500.00 8,500.00 1,500.00 7,000.00 Flood Control Water Quality Testing Supplies 1,500.00 1,500.00 1,144.43 355.57 Interdepartmental Payment(Water Quality Lab) 18,700.00 18,700.00 24,040.90 (5,340.90) Plan Review Charges 1,500.00 1,500.00 - 1,500.00 Other Contractural Services 1,000.00 1,000.00 5,818.06 (4,818.06) Temporary Labor 70,000.00 70,000.00 65,842.18 4,157.82 Cell Phones 500.00 500.00 993.46 (493.46) Trash and Garbage 5,300.00 5,300.00 3,605.40 1,694.60 Motor Pool Rental Charge 200.00 200.00 - 200.00 Insurance-General 2,500.00 2,500.00 2,500.00 - Insurance-Auto 1,000.00 1,000.00 1,000.00 - Building Repairs&Mntc. 500.00 500.00 122.17 377.83 Fleet Maintenance and Parts 18,000.00 18,000.00 16,964.77 1,035.23 Fuel and Lubricants 2,400.00 2,400.00 1,267.42 1,132.58 Tree Triming 100,000.00 100,000.00 60,144.00 39,856.00 Clothing and Uniforms - 1,100.00 • 1,109.00 1,259.53 (159.53) Page 1 of 3 Agenda Item#6e Page 3 of 15 Personal Safety Equipment 800.00 800.00 1,391.00 (591.00) Fertilizer and Herbicides 100,600.00 100,600.00 91,606.91 8,993.09 Other Repairs and Maintenance 1,500.00 1,500.00 1,204.75 295.25 Other Operating Supplies and Equipment 2,500.00 2,500.00 3,077.87 (577.87) Total Water Management Field Operating $ 558,200.00 $ 558,200.00 $ 470,699.06 $ 87,500.94 Right of Way Beautification-Administration Payroll Expense $ 77,100.00 $ 77,100.00 $ 75,514.59 $ 1,585.41 Emergency Repairs and Maintenance 7,400.00 7,400.00 - 7,400.00 IT Capital 300.00 300.00 300.00 - Office Automation 8,100.00 8,100.00 8,100.00 - Other Contractural Services 49,900.00 49,900.00 42,780.81 7,119.19 Telephone 5,200.00 5,200.00 2,798.98 2,401.02 Postage 2,000.00 2,000.00 1,245.80 754.20 Rent Buildings/Equipment/Storage 14,700.00 14,700.00 13,811.65 888.35 Insurance-General 500.00 500.00 500.00 - Printing,Binding and Copying 2,300.00 2,300.00 661.65 1,638.35 Clerk's Recording 1,200.00 1,200.00 920.00 280.00 Legal Advertising 1,200.00 1,200.00 537.60 662.40 Office Supplies General 2,000.00 2,000.00 846.68 1,153.32 Training and Education(Tuition Reimb.) 2,200.00 2,200.00 2,614,50 (414.50) Total Right of Way Beautification Admin Operating $ 174,100.00 $ 174,100.00 $ 150,632.26 $ 23,467.74 Right of Way Beautification-Field Operations Payroll Expense $ 1,028,800.00 $ 1,028,800.00 $ 1,024,154.30 $ 4,645.70 Emergency Maintenance and Repairs 3,300.00 3,300.00 - 3,300.00 Recycled Water Use 89,900.00 89,900.00 104,925.96 (15,025.96) Pest Control 1,000.00 1,000.00 - 1,000.00 Landscape Incidentals 2,500.00 2,500.00 635.61 1,864.39 Other Contractural Services 41,699.57 41,700.00 38,357.60 3,342.40 Temporary Labor 367,000.00 367,000.00 346,947.68 20,052.32 Cellular Telephone 3,800.00 3,800.00 2,829.03 970.97 Electricity 3,000.00 3,000.00 1,948.60 1,051.40 Trash and Garbage 15,900.00 15,900.00 15,309.00 591.00 Rent Equipment 5,000.00 5,000.00 1,226.53 3,773.47 Motor Pool Rental Charge 100.00 100.00 223.61 (123.61) Insurance-General 8,600.00 8,600.00 8,600.00 - Insurance-Auto 10,200.00 10,200.00 10,200.00 - Auto Insurance Claim Paid - - 948.56 (948.56) Building Repairs and Maintenance 500.00 500.00 52.68 447.32 Fleet Maintenance and Parts 45,300.00 45,300.00 61,108.42 (15,808.42) Fuel and Lubricants 48,300.00 48,300.00 26,282.26 22,017.74 Licenses,Permits,Training 500.00 500.00 2,275.53 (1,775.53) Tree Triming 102,700.00 102,700.00 101,100.00 1,600.00 Clothing and Uniforms 9,500.00 9,500.00 4,363.80 5,136.20 Personal Safety Equipment 3,500.00 3,500.00 4,499.62 (999.62) Fertilizer and Herbicides 62,000.00 62,000.00 69,587.63 (7,587.63) Landscape Maintenance/Mulch 51,500.00 51,500.00 45,312.00 6,188.00 Landscape Materials 52,000.00 52,000.00 50,768.65 1,231.35 Road/Pathway Repairs(Sharrows) 2,000.00 2,000.00 5,361.18 (3,361.18) Sprinkler Maintenance 30,000.00 30,000.00 13,341.31 16,658.69 Painting Supplies 500.00 500.00 - 500.00 Traffic Signs 3,000.00 3,000.00 1,032.47 1,967.53 Minor Operating Equipment 3,700.00 3,700.00 7,236.27 (3,536.27) Other Operating Supplies 9,000,00 9,000.00 11,349.09 (2,349.09) Total Right of Way Beautification-Field Operating $ 2,004,79937 $ 2,004,800.00 $ 1,959,977.39 $ 44,822.61 Total Operating Expenditures $ 2,983,599.57 $ 2,983,600.00 $ 2,811,892.60 $ 171,707.40 Page 2 of 3 Agenda Item#6e Page 4 of 15 Capital Expenditures: Water Management Field Operations Other Machinery and Equipment $ 54,000.00 $ 54,000.00 $ 51,383.40 $ 2,616.60 General - - - - Total Water Management Field Operations Capital $ 54,000.00 $ 54,000.00 $ 51,383.40 $ 2,616.60 Right of Way Beautification-Field Autos and Trucks $ 103,900.43 103,900.43 $ 103,898.32 $ 2.11 Other Machinery and Equipment 57,700.00 57,700.00 56,814.87 885.13 Total Right of Way Beautification-Field Capital $ 161,600.43 $ 161,600.43 $ 160,713.19 $ 887.24 Total Capital Expenditures $ 215,600.43 $ 215,600.43 $ 212,096.59 $ 3,503.84 Total Operating Expenditures $ 3,199,200.00 $ 3,199,200.43 $ 3,023,989.19 $ 175,211.24 Non-Operating Expenditures: Transfer to Fund 322 $ - $ - $ - $ - Tax Collector Fees 86,000.00 86,000.00 39,329.07 46,670.93 Property Appraiser Fees 55,000.00 55,000.00 45,642.30 9,357.70 Reserves(2 1/2 months for Contingencies) 182,700.00 - - - Reserves for Capital 200,000.00 - - - Reserved for Attrition (20,100.00e - - Total Non-Operating Expenditures $ 503,600.00 $ 141,000.00 $ 84,971.37 $ 56,028.63 Total Expenditures $ 3,702,800.00 $ 3,340,200.43 $ 3,108,960.56 $ 231,239.87 Net Profit/(Loss) $ (0.00) $ 395,504.90 $ 675,639.82 $ 280,134.92 Page 3 of 3 Agenda Item#6e Page 5 of 15 Pelican Bay Services Municipal Services Taxing Unit Balance Sheet-September 30,2016 Street Lighting Fund 778- FY 2016 (Unaudited-Posted Through 1/27/2017) Assets Current Assets Cash and Investments $ 1,146,214.24 Interest Receivable 1,801.40 Improvements,Vehicles& Equipment 19,181.75 Due from Tax Collector 3,741.82 Total Current Assets $ 1,170,939.21 Total Assets $ 1,170,939.21 - I Liabilities and Fund Balance Current Liabilities Accounts/Trade Payable $ 1,306.44 Goods Received/Inventory Recv'd 126.70 Accrued Wages Payable 4,024.93 Total Liabilities $ 5,458.07 Fund Balance Fund Balance-unreserved $ 1,019,173.13 Excess Revenue(Expenditures) 146,308.01 Total Fund Balance $ 1,165,481.14 Total Liabilities and Fund Balance $ 1,170,939.21 Agenda Item#6e Page 6 of 15 Pelican Bay Services Municipal Services Taxing Unit Income Statement w/Budget-September 30,2016 Street Lighting Fund 778-FY 2016 (Unaudited-Posted Through 1/27/2017) Annual YTD YTD Budget Budget Actual Variance Operating Revenues: Carryforward $ 916,000.00 $ 916,000.00 $ 916,000.00 $ - Curent Ad Valorem Tax 495,900.00 476,100.00 476,887.59 787.59 Transfer from Tax Collector - - 20.67 20.67 Miscellaneous(i.e. Ins. Refunds, surplus, ets - - 6,338.47 6,338.47 Revenue Reserve (est. 5%) (25,000.00) - - _ Interest 2,500.00 2,500.00 12,592.31 10,092.31 Total Operating Revenues $ 1,389,400.00 $ 1,394,600.00 $ 1,411,839.04 $ 17,239.04 Operating Expenditures: Street Lighting Administration Payroll Expense $ 74,600.00 $ 74,600.00 $ 64,296.01 $ 10,303.99 Indirect Cost& IT Automation 3,800.00 3,800.00 3,800.00 - Other Contractural Services 31,200.00 31,200.00 29,955.04 1,244.96 Telephone 5,200.00 5,200.00 2,050.02 3,149.98 Postage and Freight 1,500.00 1,500.00 1,265.00 235.00 Rent Buildings/Equipment/Storage 14,300.00 14,300.00 13,356.84 943.16 Insurance-General 400.00 400.00 400.00 - Printing, Binding and Copying - - - - Office Supplies General 800.00 800.00 260.29 539.71 Tuition Reimbursement - - - Other Operating Supplies 1,000.00 1,000.00 330.50 669.50 Total Street Lighting Admin Operating $ 132,800.00 $ 132,800.00 $ 115,713.70 $ 17,086.30 Street Lighting Field Operations Payroll Expense $ 67,200.00 $ 67,200.00 $ 57,505.53 $ 9,694.47 Enginnering Fees** 37,000.00 37,000.00 27,183.26 9,816.74 Emergency Maintenance & Repairs** 51,400.00 51,400.00 61,349.61 (9,949.61) Other Contractual Services 800.00 800.00 593.06 206.94 Temporary Labor 37,400.00 37,400.00 32,121.60 5,278.40 Cellular Telephone 1,000.00 1,000.00 993.46 6.54 Electricity 35,000.00 35,000.00 29,120.08 5,879.92 Insurance-General 800.00 800.00 800.00 - Insurance-Auto 1,000.00 1,000.00 1,000.00 - Building Maintenace& Repairs 500.00 500.00 30.74 469.26 Fleet Maintenance and Parts 1,800.00 1,800.00 2,261.45 (461.45) Page 1 of 2 Agenda Item#6e Page 7 of 15 Fuel and Lubricants 800.00 800.00 476.73 323.27 Other Equipment Repairs/Supplies - - - - Personal Safety Equipment 800.00 800.00 800.00 - Electrical Contractors 16,400.00 16,400.00 20,643.66 (4,243.66) Light Bulb Ballast 16,800.00 16,800.00 10,963.40 5,836.60 Total Street Lighting Field Operating $ 268,700.00 $ 268,700.00 $ 245,84238 $ 22,857.42 Total Street Lighting Expenditures $ 401,500.00 $ 401,500.00 $ 361,556.28 $ 39,943,72 Capital Expenditures: Street Lighting Field Operations Other Machinery/Equipment $ - $ $ - $ General Improvements* - - 9,650.00 (9,650.00) Total Capital Expenditures $ - $ $ 9,650.00 $ (9,650.00) Total Operating Expenditures $ 401,500.00 $ 401,500.00 $ 371,206.28 $ 30,293.72 Non-Operating Expenditures: Tax Collector Fees $ 14,000.00 $ 14,000.00 $ 5,851.38 $ 8,148.62 Property Appraiser Fees 6,900.00 $ 6,900.00 - 6,900.00 Reserve for Future Construction 712,900.00 - - - Reserves(2 1/2 mos.for Contingencies) 100,000.00 - - - Reserves for Capital** 154,100.00 - - - Total Non-Operating Expenditures $ 987,900.00 $ 20,900.00 $ 5,851.38 $ 15,048.62 Total Expenditures $ 1,389,400.00 $ 422,400.00 $ 377,057.66 $ 45,342.34 Net Profit/(Lass) $ - $ 972,200.00 $ 1,034,781.38 $ 62,581.38 *Bollards replaced on Ridgewood **$41,800 transferred for emergency repairs due to safety and$10,000 to Engineering for Waterside Xwalk Page 2 of 2 Agenda Item#6e Page 8 of 15 Pelican Bay Services Municipal Services Taxing Unit Balance Sheet-September 30,2016 Capital Projects Fund 322-FY 2016 (Unaudited-Posted Through 1/27/2017) Assets Current Assets Cash and Investments $ 1,325,222.38 Interest Receivable 2,235.14 Improvements,Vehicles & Equipment 2,295,527.73 Due from Tax Collector 3,003.18 Total Current Assets $ 3,625,988.43 Total Assets $ 3,625,988.43 Liabilities and Fund Balance Current Liabilities Accounts/Trade Payable $ 13,512.00 Goods Received Inv. Received 25,032.25 Total Liabilities $ 38,544.25 Fund Balance Fund Balance-unreserved $ 1,260,195.31 Excess Revenues(Expenditures) 2,327,248.87 Total Fund Balance $ 3,587,444.18 Total Liabilities and Fund Balance $ 3,625,988.43 Agenda Item#6e Page 9 of 15 Pelican Bay Services Municipal Services Taxing Unit Income Statement w/Budget-September 30,2016 Capital Projects Fund 322-FY 2016 (Unaudited-Posted Through 1/27/2017) Annual Amended YTD YTD Budget Budget Actual Variance Operating Revenues: Carry Forward $ 1,361,477.09 $ 1,361,477.09 $ 1,361,477.09 $ - Transfer from Fund 109 General - - - - Miscellaneous - - - - Special Assessment 400,700.00 384,672.00 385,755.86 1,083.86 Transfer from Tax Collector - - - - Revenue Reserve(est.5%) (20,300.00) - - Interest 5,000.00 5,000.00 15,761.08 10,761.08 Total Operating Revenues $ 1,746,877.09 $ 1,751,149.09 $1,762,994.03 $ 11,844.94 Operating Expenditures: Irrigation& Landscaping Hardscape Project(50066) Engineering Fees $ 56,063.32 $ 14,000.00 $ 13,333.50 $ 666.50 Other Contractural Services* 311,987.00 - - - Rent Equipment 635.50 - - - Sprinkler System Repairs 1,650.52 - - - Landscape Materials 88,206.75 35,300.00 30,996.25 4,303.75 Other Operating Supplies 3,489.25 1,400.00 1,091.00 309.00 Traffic Sign Restoration Project(50103) Traffic Signs*** 62,292.00 31,100.00 25,340.00 5,760.00 Lake Aeration(50108) Improvements 100,020.77 85,000.00 82,498.00 2,502.00 North Berm Restoration (50107) Other Contractural Services** - - - - Beach Renourishment(50126) Other Contractural Services 400,000.00 - - - Lake Bank Project(51026) Swale&Slope Maintenance 40,842.75 40,842.75 76,544.13 (35,701.38) Engineering Fees 110,500.00 77,350.00 - 77,350.00 Landscape Materials 2,940.86 2,940.86 4,419.00 (1,478.14) Other Contractural Services 106,306.24 106,306.24 124,990.00 (18,683.76) Upgrade Irrigation System(51145) Improvements*** 122,542.00 104,200.00 102,922.62 1,277.38 Total Irrigation&Landscaping Expenditures $ 1,407,476.96 $ 394,239.85 $ 359,211.88 $ 35,027.97 Page 1 of 2 Agenda Item#6e Page 10 of 15 *BA moved $300,000 to FY 2017 **Project closed$25,400.13 BA to FY 2017 ***BA moved$6,542 to Irrigation Improve. Non-Operating Expenditures: Tax Collector Fees $ 8,500.00 $ 8,500.00 $ 7,714.79 $ 785.21 Property Appraiser Fees 5,500.00 5,500.00 5,040.49 459.51 Revenue for Contingencies 325,400.13 - - - Total Non-Operating Expenditures: $ 339,400.13 $ 14,000.00 $ 12,755.28 $ 1,244.72 Total Expenditures $ 1,746,877.09 $ 408,239.85 $ 371,967.16 $ 36,272.69 Net Profit/(Loss) $ (0.00) $ 1,342,909.24 $1,391,026.87 $ 48,117.63 Page 2 of 2 Agenda Item#6e Page 11 of 15 Pelican Bay Services Municipal Services Taxing Unit Balance Sheet-September 30,2016 Clam Bay Fund 320-FY 2016 (Unaudited-Posted Through 1/27/2017) Assets Current Assets Cash and Investments $ 121,005.48 Interest Receivable 177.39 Improvements,Vehicles& Equipment 234,767.01 Due from Tax Collector 1,002.99 Total Current Assets $ 356,952.87 Total Assets $ 356,952.87 Liabilities and Fund Balance Current Liabilities Accounts/Trade Payable $ 9,173.00 Goods Received/Inventory Recv'd - Accrued Wages Payable - Total Liabilities $ 9,173.00 Fund Balance Fund Balance-unreserved $ 94,233.05 Excess Revenues(Expenditures) 253,546.82 Total Fund Balance $ 347,779.87 Total Liabilities and Fund Balance $ 356,952.87 Agenda Item#6e Page 12 of 15 Pelican Bay Services Municipal Services Taxing Unit Income Statement w/Budget-September 30,2016 Clam Bay Fund 320-FY 2016 (Unaudited-Posted Through 1/27/2017) Annual YTD YTD Budget Budget Actual Variance Operating Revenues: Carry Forward $ 80,003.75 $ 80,003.75 $ 80,003.75 $ - Special Assessment 133,500.00 128,160.00 128,834.24 674.24 Transfer from Tax Collector - - - - Fund 111 - - - - Revenue Reserve(est. 5%) (6,700.00) - - - Interest 500.00 500.00 1,428.39 928.39 Total Operating Revenues $ 207,303.75 $ 208,663.75 $ 210,266.38 $ 1,602.63 Operating Expenditures: Clam Bay Restoration Engineering Fees $ 56,091.10 $ 36,500.00 $ 34,433.17 $ 2,066.83 Other Contractural Services 18,934.27 $ 12,300.00 11,967.38 332.62 Tree Trimming 60,424.00 $ 55,600.00 55,034.00 566.00 Other Equipment Repairs 1,077.77 $ - - - Aerial Photography 24,788.60 $ 7,400.00 6,590.00 810.00 Minor Operating 9,188.01 $ - - - Other Operating Supplies 2,000.00 $ - - - Total Clam Bay Restoration $ 172,503.75 111,800.00 $ 108,024.55 $ 3,775.45 Clam Bay Ecosystem Engineering Fees $ - $ - $ - $ - Licenses and Permits - - - - Other Contractual Services - - - - Total Clam Bay Ecosystem $ - $ - $ - $ - Capital Expenditures: Clam Bay Restoration Other Machinery and Equipment $ 11,000.00 $ - $ - $ - Total Capital Expenditures $ 11,000.00 $ - $ - $ - Total Clam Bay Operating Expenditures $ 183,503.75 $ 111,800.00 $ 108,024.55 $ 3,775.45 Page 1 of 2 Agenda Item#6e Page 13 of 15 Non-Operating Expenditures: Tax Collector Fees $ 3,600.00 $ 2,700.00 $ 1,573.72 $ 1,126.28 Property Appraiser Fees 2,700.00 1,890.00 1,681.79 208.21 Reserves for Contingencies 17,500,00 - - - Total Non-Operating Expenditures $ 23,800.00 $ 4,590.00 $ 3,255.51 $ 1,334.49 Total Expenditures $ 207,303.75 $ 116,390.00 $ 111,280.06 $ 5,109.94 Net Profit/(Loss) $ - $ 92,273.75 $ 98,986.32 $ 6,712.57 Page2of2 Agenda Item#6e Page 14 of 15 Pelican Bay Services Municipal Services Taxing Unit Income Statement w/ Budget-September 30,2016 Clam Bay Ecosystem Fund 111-FY 2016 (Unaudited) Amended YTD YTD Budget Budget Actual Variance Operating Revenues: Fund 111 Distribution $ 150,000.00 $ 150,000.00 $ 150,000.00 $ - Total Operating Revenues $ 150,000.00 $ 150,000.00 $ 150,000.00 $ - Operating Expenditures: Clam Bay EcoSystem Engineering Fees $ - $ - $ - $ - Other Contractural Services 150,000.00 $ 150,000.00 100,528.37 49,471.63 Total Clam Bay Dreging $ 150,000.00 $ 150,000.00 $ 100,528.37 $ 49,471.63 Capital Expenditures: Clam Bay Restoration Improvements General $ - $ - $ (0.25) $ 0.25 Total Capital Expenditures $ - $ - $ (0.25) $ 0.25 Total Clam Bay Operating Expenditures $ 150,000.00 $ 150,000.00 $ 100,528.12 $ 49,471.88 Net Profit/(Loss) $ - $ - $ 49,471.88 $ 49,471.88 Agenda Item#6e Page 15 of 15 Pelican Bay Services Municipal Services Taxing Unit Income Statement w/Budget-September 30,2016 Clam Bay Dredging Fund 195/88032.1-FY 2016 (Unaudited) Amended YTD YTD Budget Budget Actual Variance Operating Revenues: Fund 195 Distribution $ - $ - $ - $ Total Operating Revenues $ - $ - $ - $ - Operating Expenditures: Clam Bay Dredging Engineering Fees $ 6,128.19 $ 6,128.19 $ 81,415.50 $ (75,287.31) Other Contractural Services 249,377.06 249,377.06 20,538.48 228,838.58 Total Clam Bay Dreging $ 255,505.25 $ 255,505.25 $ 101,953.98 $ 153,551.27 Capital Expenditures: Clam Bay Restoration Improvements General $ 344,000.00 $ 344,000.00 $ 474,522.00 $ (130,522.00) Total Capital Expenditures $ 344,000.00 $ 344,000.00 $ 474,522.00 $ (130,522.00) Total Clam Bay Operating Expenditures $ 599,505.25 $ 599,505.25 $ 576,475.98 $ 23,029.27 Agenda Item#7a Page 1 of 1 Clam Bay Update-February 2017 Mangrove die-off. Tim Hall's January report is expected for the Clam Bay meeting on Feb. 2. The water elevation and bathymetric surveys were begun on Jan. 26, and the results are expected soon. Work has begun on pursuing a permit for construction of new hand-dug channels, as needed. Bay Colony is following up on getting the drains on Bay Colony Drive cleaned out. Clam Bay monitoring. Quotes from eligible vendors for monitoring for the next three years are expected in the next several weeks. Copper. The latest table is included. The November results for all nine sampling sites in Clam Bay met FDEP criteria. For the nine sampling sites for copper for January-November 2016, 80 of the 99 met FDEP criteria. Total phosphorus and total nitrogen. Tomasko's report on TP and TN in Clam Bay from November 2015 to October 2016 found only 4 of 107 TN samples exceeded the upper limits, but 20 of the 107 TP samples exceeded upper limits, resulting in TP exceeding the 15%criteria established by FDEP. Thus Tomasko's report indicates that Clam Bay "would be determined to be impaired for TP." The County lab uses three decimal places to report its findings. Dr. Tomasko's staff uses four decimal places when calculating the upper limit of the FDEP- approved Site Specific Alternative Criteria. For example, the County Lab result for TP for January 2016 was 0.094, and Dr.Tomasko's staff calculated the upper limit for that sample as 0.0936, resulting in the sample exceeding the upper limit by .0004. This use of different rounding methods will be explored further. Manatee Protection Zone. FWC's public hearing was held in Collier County on Jan. 31. FWC action on whether Clam Bay will be designated a Manatee Protection Zone is expected at the FWC Commissioners' meeting on April 19 and 20. Prepared by Susan O'Brien January 25, 2017 Agenda Item#7a-1 Page 1 of 1 Clam Bay Copper ug/L Collection Date CB1 CB2 CB3 CB4 CB5 CB6 CB7 CB8 CB9 Report Date 6/22/2016 0.862 0.700 0.700 0.700 1.640 2.100 0.700 3.520 1.510 9/8/2016 7/20/2016 0.924 5.330 5.110 5.660 2.470 3.960 4.950 5.710 10.500 9/12/2016 7/20/2016 0.924 6.160 4.700 1.690 2.470 1.830 1.980 1.870 8.360 9/21/2016 8/25/2016 2.000 1.850 1.680 1.470 1.240 1.520 2.250 1.280 8.060 10/4/2016 9/20/2016 1.690 2.280 1.280 1.760 0.751 0.700 0.700 1.030 0.700 11/22/2016 10/12/2016 2.760 2.200 2.130 1.190 2.900 1.860 1.060 0.954 1.310 12/7/2016 11/9/2016 2.340 3.390 2.300 2.250 1.630 1.500 1.180 2.030 1.300 1/16/2017 Agenda Item#7b Page 1 of 6 LANDSCAPE & SAFETY COMMITTEE REPORT To The PBSD Board Meeting On Feb. 1 , 2017 The Landscape & Safety Committee met on Jan. 17, 2017 at the Pelican Bay Community Center. The following items were discussed and acted upon: 1. The PBSD Administrator, Neil Dorrill, reported on the following: a. Oak Lake Sanctuary flow-way tree plantings. * b. Sod replacement and renewal that is taking place throughout the community. (unanimous motion to recommend spending up to $28,500 to replace sod on PB Blvd. as necessary). *c. Tree trimming update. (unanimous motion to recommend a budget amendment to complete the work for $23,500). *d. Street light conflicts with tree branches that need pruning. (a unanimous motion to recommend spending $13,685 to eliminate these conflicts). e. Summer annuals: A tricolor pattern will be used with pentas planted along US 41 ; dragon wing bronze leaf begonias planted in front of the Oakmont sign; and sunpatiens planted on interior street median bullnoses. 2. Staff will notify the community of trimming and pruning activity, as a courtesy, utilizing the Foundation's "Today In The Bay" that is sent out every Wednesday afternoon. 3. The committee decided against exploring the purchase of a mulch grinder and will rent one as needed. 4. CCSO extra patrol stats: 1 Stop Sign Citation 15 Stop Sign Warnings 28 Speeding Warnings 5. The committee unanimously agreed to direct staff to attach a large yellow "Push Button for Crosswalk" (see photos) sign so that it faces pedestrians as they approach the crosswalk. *denotes ACTION ITEM Submitted by: Joe Chicurel, Chairman L&S Cte. of the PBSD Agenda Item#7b Page 2 of 6 MOTIONS of Recommendation to Full PBSD Board 1). that the PBSD approve the expenditure of up to $28,500 to replace sod, as necessary, on Pelican Bay Blvd. 2) that the PBSD approve a budget amendment of $23,500 to complete the trimming of oak trees. 3) that the PBSD approve the expenditure of $13,685 to trim trees in Pelican Bay that are in conflict with street lights. Agenda Item#7b Page 3 of 6 it • f 3 ' '' - 81) ot 1,,:r • - f a 1 . _.0.. ,.,1 " ..-1,,,,,,,,,t 4.',,,t,";4"'---'• t: : _,L,..„.L....,...1:,..,.;.„.„,,,,,,i...,,., it,„,,-..,„, .,,..:.-.:..,_,..:-,.,.....,,_.,-..,,,,,,,,,„-_,...i.:,..-,,,:,.,.,„.::::.-„,..„-..„„,...,.;,,3„.,..,,,..,44.,....,.... .,,,,,..,_,:...,,,,,,..:::. -. ,_. ,_,'.'7..:','---.: - ,, :,._- _t::7'11' i -.4.-.:.-'‘,....---- ":-.-."---...,:,,i _,.-.,„:-.":"„„-,;-..--" .,.,"--'--- `--'''--''---' ' ., „,,,-.,„.- -...,=<„,..'"...-,,,-.2'7":i-'', ,7-..i.-i tt-', 3 Agenda Item#7b The sign I would recommend is the R10-25 sign which is 9"wide by 12"'tall. Page 4 of 6 . I i PUSH a : BUTTON TO TuRN ON WARMING LIGHTS . F...,...„.,,,,,,, ,,...,.....,. . „., . .. . .. , 1 . ... .... ... ... . , . .. ._.,...... . .. ..... . ,.,, ,, , ,.., ... .,,,..,........,„,..„:„.„. ...„.„. ,; , .... ......„,...;„,,,,..7...„.„....±, ,..c..... . ! ';! e f x41 1 0, 4'1, ” r c-, • ,44, , �� ,,. .�� , ,. ii From: "charles & gale carignan" <charlesngale@gmaii.com> Agenda Item#7b Subject: Warning! Page5of6 Date: January 24, 2017 at 11:14:58 AM EST To: Joseph Chicurel <jchicurel@gmail.com> Hello Mr. Chicurel, I was walking down PB Boulevard the other day and just passing tram station 8. A group of cyclists was riding down the boulevard,at a pretty good clip. The leader of the group called out loudly, "RIDE IN THE GUTTER";he was warning the group to avoid the cobblestone speed bumps by riding in the cement gutter. As you may recall that is just what I used to do, and the reason I had my nasty accident by the Glenview where there was water in the gutter and algae that was as slick as black ice. I was going to call out to warn them but they were gone in a flash. Luckily there were no slick algae lined puddles in the gutters at that moment. I felt a shudder as you can imagine. I can't imagine why you have not taken steps to correct this situation. Are you waiting for a more broken bones, or maybe for someone to get killed or paralyzed by a neck injury? I see people riding without helmets so a fatality is a very real possibility. Just wondering, Charles Carignan 239 260 1347 Agenda Item#7b Page 6 of 6 ' ', „.,. ,_, ,„ ..... ,, ,_ ,.:„''k• ,. ..„. _ ,..V a ;t: "s� ~Res 6.1:;'/1,4,,--.7' s.> �.� „�' m .R .... i „ I , ::,,,...i.i."...".::,".,.r,,...:... "'"....m. t ,,,,,t;';',1'''..;,,il . I '�`” �,a w"' e FEB 24: n(rt f it tQrs unci Agenda Item#7b-1 8:30AM Community Center Page 1 of 1 Help Protect Manatees in Clam Bay , �� ;As mentioned in detail in the mid JanuaryPelican Bay Post, � continuing efforts are made by local , ` advocates to request that the FWC f ' designate Clam Bay as a manatee .. ` �� w� protection zone requiring a slow a �� speed limit. i'7'''',71';',::',..''';'"?:',1,-,..4,,„*. Ii�� To assist in this effort,Pelican Bay �� ;;('-:',‘'members are encouraged to take ^` photos of manatees in Clam Bay, Important ° then record the date,time and location of the sighting and send .. ,: the photos or information about the sighting to tJ1� '. I i }- tvl. ia� .- An extremely important meeting will be held on Tuesday,January 1.2717 € r� Pc 31,starting at 5 PM at the Board of County Commission chambers 12.16.16 Bcrr3litiaa at the County Administration building with Florida and Fish and Wildlife staff. Strong attendance and participation in support of 12,16,16 Boar rrttorr Clam Bay being a Manatee Protection Zone will be of utmost ;orrti� Beach Pror t importance. j f c Safety Reminder: Commons Parking Lot PBSD landscaping One-Way Traffic Flow wothweek Courtesy rk oisf the Pelican Bay # ' uS . ::, .4 ',,,,,•,,, i.,.. , ."4„, :4_.:‘,\,__..._,_.,4,.„2::'' a r nom: tea.s � � x �� 2,4t le SOUTH t ii,2 s -, SHiP � � .1 =2030,0,,z, , • �. ti �f�� ,� Periodically,the PBSD will be sending out scheduled updates on landscaping work throughout the community via'Today in the Bay." i • This weekPruning 's workshaping includes: commons '�"�ra ) and shrubbery '°r"1'q, rr US 41. No major pruning a, a wonork. %. 1k We'd like to hear from you fora chance to win a $50 gift card! Valentine's Day at the Beach why not make your Valentine's Day special by � � �, reserving dinner at the �'>�EI HAVE .-i-.'1-i'i' NNEFI, beach? We're cooking up special menus that you and � your loved one will enjoys x Marker 36 features select . _W. , entrees such as a Surf& Turf,Baked Citrus Snapper, *„ � ° Chicken Roulade.Chllaan Agenda Item 7ci Page 1 of 1 EXHIBIT"A" Estimated Project Budget Pelican Bay Services Division Master System Lake Erosion Analysis November 18,2016 SCOPE OF SERVICES The purpose of this work is to develop a lake remediation plan for the 47 lakes in Pelican Bay. The report and proposed work plan will utilize the most cost effective methods. Services may include, but are not limited to the following: 1. Onsite visit for 47 of the PBSD master system lakes. Onsite visits shall involve pictures and brief description of each lake with accompanying data sheet analysis/inspection report. The location of historic water fluctuation marks on control structures and lake banks will aide in determining critical erosion repair elevations. $17,400 T/M 2. Create PBSD Lake Analysis excel model to develop a sound analysis method in order to determine the most logical order of future lake remediation among the 47 lakes and also determine the order in which lakes require remediation. ABB will submit draft findings to staff for feedback prior to the completion of the final report. $5,200 T/M 3. Report summarizing findings for each lake and describing methodology used to determine future plan for lake remediation. Develop a set of distinct priorities based on specific conditions taking into account cost savings wherever possible. Categorize future remediation by risk assessment and repair feasibility. $14,600 T/M TOTAL $37,200 T/M T/M = Time and Materials. Billings will be based on actual time and materials expended in accordance with our rate schedule. Budgets given are an approximate amount and will not exceed without prior authorization. Billings will be made on a percent of budget basis. Building Permit Not Included NOTE: All review fees paid to agencies to be supplied by client. These services not included are Mechanical Engineering,Landscape Architect,and Soil/Structure Engineer. Page 5 of 6 K:\2015\15-0022-Pelican Bay GIS Mapping\Correspondences\ProposaICLake Erosion Analysis.docx fi y14, AA6,,am" * - i ,r ivet -tea zs:3 4., considerations merit further research with regard to the estuary overlook. The introduction of landscape plant material along the side slopes of the berm will help to create spatial enclosure and therefore a more human scale and comfortable environment for members to enjoy. -;;• Interpretive signage and bollard lights, that are context L, sensitive,will further add to the character and identity of the berm. Figure 6.4 B proposes to introduce a sheet pile or timber wall element on the landward side of the berm as well as the mangrove side. This alternative still respects the berm envelope and therefore seeks to minimize impacts to the estuary. The net result is an increased berm area that includes a higher degree of separation between walkers and trams/bicycle/joggers. The introduction of a planting area that will accommodate site furnishings,emergency call stations,and way-finding will further define the character of the berm. Again, regulatory considerations associated with this alternative merit further investigation. Figure 6.4 C represents the most impact to the adjacent estuary/regulatory considerations,but affords the highest level of user separation among the three alternatives. Dedicated tram paths along with a bicycle/jogger lane remove the active users from the causal users and should help to all but eliminate conflict along the berm. Further definition of a space that responds to the notion of a human scaled corridor is afforded through the use of the planting area in the horizontal plane and plant material in the vertical plane. 6-4 Landscape Master Plan Analysis The early landscape architects operating in Pelican Bay were pioneers and set forth the notion of landscape stewardship that is highly valued by the members. The landscape of Pelican Bay is a living and dynamic element that helps to reinforce the sense of place that many members have identified as an important quality of their community. As a living element the landscape requires a high degree of annual expenditure for maintenance and upkeep. Considerations for the continued care of landscape in Pelican Bay are assigned to one of two parties,the Pelican Bay Services Division or the Foundation. As a dynamic element the landscape of Pelican Bay has evolved over time. It has been noted through a series of oral interviews with former Pelican Bay landscape architects,the consultants'review of historic images,and site observations that the character of the landscape of Pelican Bay has evolved over time from picturesque(naturalized aesthetic)fo become more gardenesque(formal and manicured aesthetic)through replacement,renovation,and upgrades. The current landscape aesthetic in Pelican Bay is a departure from the vision of landscape architects who conceived the original landscape design. Through a review of historical documents and reports on archive at the University of Florida the consultants have noted that Pelican Bay was envisioned as community where nature was dominate and the built environment was subordinate-a convention not typically associated 4 . with traditional Florida communities stemming from € " the same era. The consultant team is not critical of • r�= ' . this transformation over time but rather highlighting n 44: le =t '� a paradigm shift that often occurs in the context of . historic landscapes. Just as an architect working on the restoration of a historic building should respect i 9 4. { the original qualities of the structure and its aesthetic while providing for current program and regulatory requirements,the landscape architect should balance the same considerations in the case of a historic landscape such as Pelican Bay. As the landscape aesthetic moves further away from its original vision so will the identity of Pelican Bay. The merits of reviewing the historic qualities of the Pelican Bay landscape are more meaningful when one considers the energy and environmental movements started in the 1970's and the resurgence of such values today. Typically,gardenesque landscapes require a higher level of maintenance including water and energy consumption while picturesque landscapes may be less consumptive. Through focus groups and the household survey members of Pelican Bay voiced their appreciation for the natural beauty but expressed concern that the landscape is starting to show signs of age. While all landscapes are intended to age over time the preservation of the design intent is all too often lost as the proper planning and maintenance standards are not in place to protect this place-making component. A preliminary evaluation of the landscape quality of Pelican Bay reveals several important considerations in the development of the Landscape Master Plan. Facilities such as the Commons, Community Center and Community Parks provide an adequate and appropriate quality of landscape. A hardscape palette has not been employed for these facilities. The repetition of a hardscape palette such as specialty paving,light poles,benches,trash receptacles,and signage should be standardized in order to strengthen the identity of Pelican Bay facilities. The consultant's evaluation of other landscape areas such as Pelican Bay Boulevard,Gulf Park Drive,and neighborhood streets exposes several gaps and inconsistencies. Generally,there is no pattern or rhythm utilized for landscape. The medians provide sparse plantings and lack continuity thereby diminishing the sense of identity. The plant materials along the edges of the street are in conflict with the adjacent residential landscape which results in mismatched landscapes. The landscape buffer and berm along US 41 has significant gaps that are devoid of plant material which may be contributing to increased crime. The berm and tram stations lack a landscape character,entirely,that is complimentary to the adjacent mangrove. The consultant suspects that in the case of Pelican Bay,as certain projects arose,decisions were made to replace and repair landscape areas in an ad hoc manner as opposed to a strategic manner. Maintenance decisions were left in the hands of the service providers and other landscape architect consultants rather than in the form of a guiding document that is indicative of the members' expectations. While the best intentions were kept in mind,the absence of a landscape master plan prevented a guided maintenance practice in support of Pelican Bay's original landscape identity. Just as buildings require annual expenditures for maintenance and repair,landscapes should be regarded in the same manner. Further preparedness for damage to the landscape infrastructure in the event of a storm should also be considered in the preparation of a landscape master plan. The successful development of a landscape master plan for Pelican Bay will require collaboration with the Pelican Bay Services Division who oversees,maintains,and funds efforts associated with several of the projects identified below. Further it is the consultant's recommendation that the Landscape Master Plan integrate the principals of CPTED into the final design solution. Building upon the Master Plan Prioritized Improvements, Figure 6-5 Landscape Master Plan Analysis establishes future landscape enhancement and maintenance projects. A series of recommendations related to landscape and hardscape were identified in Section 5 Consultants Assessment of Community Needs. In this section the objective is to identify the process for the advancement of the future projects. In Figure 6-5 the recommended landscape enhancement projects have been grouped into the following categories: Recommended Enhancements for Entry Monuments and Landscape Buffer& Berm (along US, 41): • Reinforces the external identity and brand recognition. • Includes redesigned entry monuments at each of the gateways into Pelican Bay in order to identify the community entry points. • Considers an appropriate level of lighting to safely identify entry points into the community. • Includes enhanced landscape buffer and berm(along US,41)or other appropriate attenuation measures to combat visual and noise pollution into adjacent neighborhoods. • Considers an appropriate landscape style indicative of the overall community and incorporates the principals of CPTED while offering year-round visual appeal. BA( " tai;, s ,,.ua5 .. .AS.._. .='J.