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Minutes 12/07/2016 PELICAN BAY SERVICES DIVISION BOARD REGULAR SESSION DECEMBER 7, 2016 The Pelican Bay Services Division Board met on Wednesday, December 7, 2016, at 1:00 p.m. at the Community Center at Pelican Bay, 8960 Hammock Oak Drive, Naples, Florida 34108. In attendance were: Pelican Bay Services Division Board Bohdan Hirniak Ken Dawson, Chairman Susan O'Brien Scott Streckenbein, Vice-Chairman Peggy Pinterich (absent) Joe Chicurel Mike Shepherd Tom Cravens Dave Trecker Jacob Damouni (absent) Gary Ventress (absent) Pelican Bay Services Division Staff Mary McCaughtry, Operations Analyst Neil Dorrill, Administrator Lisa Jacob, Associate Project Manager Marion Bolick, Operations Manager Barbara Shea, Recording Secretary Also Present Jim Hoppensteadt, Pelican Bay Foundation Mary Johnson, Pelican Bay Foundation APPROVED AGENDA (AS PRESENTED) 1. Pledge of Allegiance 2. Roll call 3. Agenda approval 4. Approval of meeting minutes a. 11/02/16 Regular Session meeting b. 11/21/16 Special Session meeting 5. Audience comments 6. Optimizing landscaping work (25 minutes) 7. Beach renourishment update (5 minutes) 8. Administrator's report (30 minutes) a. Update on street lights b. Update on beach dune swale c. Update on Bay Colony exotic removal/Lake 5-12 d. Update on cul-de-sac renovations e. November financial report 9. Committee reports (20 minutes) a. Clam Bay b. Landscape & Safety c. Water Management 10. Chairman's report (5 minutes) 1 Pelican Bay Services Division Board Regular Session December 7,2016 11. Old business 12. New business 13. Adjournment *indicates possible action items ROLL CALL Mr. Damouni, Ms. Pinterich, and Mr. Ventress were absent and a quorum was established AGENDA APPROVAL Mr. Cravens motioned, Dr. Trecker seconded to approve the agenda as presented. The motion carried unanimously. APPROVAL OF 11/02/16 REGULAR SESSION MEETING MINUTES Mr. Cravens motioned, Mr. Streckenbein seconded to approve the 11/02/16 regular session meeting minutes as amended. The motion carried unanimously. APPROVAL OF 11/21/16 SPECIAL SESSION MEETING MINUTES Mr. Cravens motioned, Mr. Streckenbein seconded to approve the 11/21/16 regular session meeting minutes as amended. The motion carried unanimously. AUDIENCE COMMENTS None OPTIMIZING LANDSCAPING WORK Ms. O'Brien provided a summary of her observations of some PBSD landscaping field workers not working all the hours they are paid to work and a copy of the Collier County HR policy on work hours. She commented on seeing improvement in field worker productivity and the general "look" of the community. Other board members echoed seeing evidence of improvement, and complemented Mr. Dorrill and Mr. Bolick for their leadership. Mr. Dorrill reassured the board that the PBSD management team has the same expectations and goals as the board. He summarized recent steps taken to improve worker productivity. Mr. Peter Duggan commented on several bollard lights on the Oakmont lake pathway not working. Mr. Hoppensteadt reported that new replacement lights have been ordered. BEACH RENOURISHMENT UPDATE Dr. Trecker reported that the beach renourishment project has been successfully completed, with the PBSD purchasing 9,200 cubic yards of sand at a cost of$400,000, deposited on the beach from marker R341/2 to marker R361/2. He provided photos of the project and commented on the high quality of quarry sand received. 2 Pelican Bay Services Division Board Regular Session December 7, 2016 ADMINISTRATOR'S REPORT UPDATE ON STREET LIGHTS Mr. Dorrill reported that materials have been ordered for the street light project (on Laurel Oak Dr. and Ridgewood Dr. from US 41 to Pelican Bay Blvd.) which includes erecting three new poles and replacing all light fixtures with LED bulbs in this corridor. UPDATE ON BEACH DUNE SWALE AND BAY COLONY EXOTIC REMOVAL PROJECTS Mr. Dorrill reported that staff is in the process of soliciting proposals for both the first phase of the beach dune swale project and the Bay Colony exotic removal project. No permits will be required for either project. Proposals will be shared with the board when received. UPDATE ON CUL-DE-SAC RENOVATIONS Mr. Dorrill reported that the cul-de-sac renovation project has been successfully completed within budget. Positive feedback has been received from residents. NOVEMBER FINANCIAL REPORT Mr. Cravens motioned, Mr. Streckenbein seconded to accept the November financial report. The motion carried unanimously. COMMITTEE REPORTS CLAM BAY Ms. O'Brien provided a Clam Bay update; highlights included: (1) Turrell Hall's November report indicates the original mangrove die-off area remains steady at 11'/2 acres; however, a new stressed area has been sighted just south of the Marker 36 restaurant which will continue to be monitored, (2) The next Clam Bay Committee meeting on Dec. 19 will focus on strategies for addressing the causes of the mangrove die-off, (3) The 2016 annual Clam Bay Report, due from consultants on Dec. 15, 2016, will be reviewed at the Dec. 19 committee meeting, (4) A group including Ms. O'Brien, Mr. Hoppensteadt and others from Pelican Bay attended the FWC Commission meeting in St. Petersburg on Nov. 16. Although the commissioners did not add Clam Bay as a Manatee Protection Zone, they directed FWC staff to continue to talk with PBF's attorney, (5) A new annual contract with Earth Tech for exotic removal has been executed which will be more cost effective and more focused in high need areas than in prior years. Mr. Peter Duggan commented on issues discussed at recent Mangrove Action Group meetings and Men's Coffee meetings. Mr. Dorrill commented on a very successful recent meeting with Commissioner-Elect Solis and Mr. Dawson where PBSD top priorities were discussed. LANDSCAPE & SAFETY REPORT 3 Pelican Bay Services Division Board Regular Session December 7,2016 Dr. Chicurel reported that the Landscape & Safety Committee will have a standing meeting on the third Tuesday of each month. The next meeting is scheduled for Tuesday, Dec. 20. There was no L&S committee meeting held in November. WATER MANAGEMENT Mr. Cravens commented on the highlights of the November Water Management Committee: (1) The November 2016 CH2M Hill "Pelican Bay Stormwater Lakes Water Quality Monitoring Program: August 2016 Sampling Event Data Review" reports that there has been essentially no change in total nitrogen and total phosphorus in Pelican Bay lakes during the last five years. (2) Current lake sediment test data indicates: (a) 99.99% of lake copper is contained in the sediment, (b) soluble copper levels in Clam Bay remain low, (c) high levels of sediment phosphorus and steady levels of soluble phosphorus continue to fuel algae growth, (d) it appears that sediment dredging will not be needed for decades. (3) The Naples Grande front lake and the Club Clubhouse lake have been chosen for "Microfloc"testing; Ms. Jacob reported receiving a proposal for $10,029 for this project. (4) Updates of the two lakes stocked with blue tilapia in July 2016 were provided: (a) a photo displayed of the Ridgewood Park lake taken on Nov. 14 showed significant microcystis on the lake surface; a photo taken on Dec. 6 showed no microcystis or algae; (b) a photo displayed of the Community Center lake taken on Dec. 6 appeared algae-free. (5) Staff has requested an ABB proposal for an updated lake bank erosion study to include those lakes measured in 2014. CHAIRMAN'S REPORT Mr. Dawson commented on recent trends and the changing dynamics in Pelican Bay property sales data. OLD BUSINESS Dr. Trecker commented on the four residential openings and one commercial opening on the PBSD board in 2017. The deadline for applications is January 10, 2017. NEW BUSINESS Mr. Peter Duggan commented on quick response times by police, fire, and EMS to a recent personal medical emergency. Ms. Mary Johnson expressed her concerns regarding dodder vines on some of the Pelican Bay trees. She also expressed concerns regarding the possibility of exotic invasive plants getting into any in-house produced mulch. Mr. Cravens commented on his recent sighting of a red-shouldered hawk perched on the recently installed osprey nesting platform south of Marker 36. No ospreys have been sighted on the nesting platform. Mr. Hoppensteadt asked for PBSD direction on suggested locations for bat boxes to be provided by Mr. Tim Hall. 4 Pelican Bay Services Division Board Regular Session December 7, 2016 ADJOURNMENT IThe meeting was adjourned at 2:06 p.m. o` i `ire' I wson,airman Minutes approved [ ] as presented OR [ V/] as amended ON [ 01-014-1 7 1 date 5