Agenda 02/14/2017 Item #16E 802/14/2017
EXECUTIVE SUMMARY
Recommendation to approve the administrative reports prepared by the Procurement Services
Division for change orders, surplus property and other items as identified.
OBJECTIVE: To promote accountability and provide transparency to the public and gain the
Board’s approval/ratification for various procurement -related transactions.
CONSIDERATIONS: In accordance with the Board’s Procurement Ordinance 2013-69 as amended by
2015-37 and the Procurement Manual (Section 19 Procedures), the Procurement Services Division
produces a regular Administrative Report which provides for Board approval of the following
transactions:
Contract change orders/Amendments that do not exceed ten (10%) of the current Board approved
aggregate amount;
Modifications to the current Board approved performance schedule (number of days);
Surplus disposal and revenue disbursement; and,
Other items as determined by the County Manager or designee.
FISCAL IMPACT: The net total for 18 changes to contracts is $37,588.00. The total number of
days added to contracts is 640. No revenue was received for the disposal of surplus items.
LEGAL CONSIDERATIONS: This item is approved for form and legality and requires a majority
vote for Board action. - JAK
GROWTH MANAGEMENT IMPACT: There is no Growth Management Impact associated with
this action.
RECOMMENDATION: That the Board of County Commissioners ratifies/approves change orders
and/or Contract Amendments; surplus disposal and revenue disbursement; and other items as determined
by the County Manager or designee in accordance with Procurement Ordinance 2013 -69 as amended by
2015-37.
Prepared By: Adam Northrup, Procurement Strategist, Procurement Services
ATTACHMENT(S)
1. 0214 Change Order Report - FY17 (revised) (PDF)
2. Surplus Report January 6 - 25 2017 (PDF)
3. [Linked] 0214 Change Order Backup 1 of 2 (PDF)
4. [Linked] 0214 Change Order Backup 2 of 2 (revised) (PDF)
16.E.8
Packet Pg. 931
02/14/2017
COLLIER COUNTY
Board of County Commissioners
Item Number: 16.E.8
Item Summary: Recommendation to approve the administrative reports prepared by the
Procurement Services Division for change orders, surplus property and other items as identified.
Meeting Date: 02/14/2017
Prepared by:
Title: Procurement Specialist – Procurement Services
Name: Adam Northrup
01/26/2017 2:44 PM
Submitted by:
Title: – Procurement Services
Name: Ted Coyman
01/26/2017 2:44 PM
Approved By:
Review:
Procurement Services Adam Northrup Additional Reviewer Completed 01/26/2017 2:45 PM
Administrative Services Department Pat Pochopin Level 1 Division Reviewer Completed 01/26/2017 4:01 PM
Procurement Services Lissett DeLaRosa Level 1 Purchasing Gatekeeper Completed 01/27/2017 8:46 AM
Procurement Services Tracey Payne Additional Reviewer Completed 01/31/2017 10:45 AM
Procurement Services Ted Coyman Additional Reviewer Completed 01/31/2017 5:23 PM
County Attorney's Office Jeffrey A. Klatzkow Level 2 Attorney Review Completed 01/31/2017 5:25 PM
Administrative Services Department Len Price Level 2 Division Administrator Review Completed 01/31/2017 5:46 PM
County Attorney's Office Jeffrey A. Klatzkow Level 3 County Attorney's Office Review Completed 02/01/2017 7:55 AM
Office of Management and Budget Valerie Fleming Level 3 OMB Gatekeeper Review Completed 02/01/2017 1:36 PM
Office of Management and Budget Laura Wells Additional Reviewer Completed 02/01/2017 2:07 PM
County Manager's Office Nick Casalanguida Level 4 County Manager Review Completed 02/06/2017 10:16 PM
Board of County Commissioners MaryJo Brock Meeting Pending 02/14/2017 9:00 AM
16.E.8
Packet Pg. 932
Administrative Services Change Order Report
Item PageContract/ Grant No.Change #DateProject Name Vendor Name Division - Project Manager Original Contract
Amount
Current Contract
Amount
Change Order
Amount
Revised Contract
Amount
% Over Board
Approved
Amount
Contract
Length
Change in
length (Days)
Change in
length
(%)
1 1 16-6557R 1 12/28/2016 Automated Weather
Observation System Wolen Airport Authority - Justin Lobb $132,557.00 $132,557.00 $0.00 $132,557.00 0.00%351 35 9.97%
2 3 16-6602 1 1/3/2017 Naples South Water
Main Replacement Kyle Construction Engineering & Project Management -
Ben Bullert $1,392,737.00 $1,392,737.00 $0.00 $1,392,737.00 0.00%300 0 0.00%
3 10 15-6447 5 1/5/2017 Chokoloskee Bridge
Replacement Kelly Brothers Transportation Engineering - Steve
Ritter $8,050,911.82 $7,505,721.63 $0.00 $7,505,721.63 0.00%640 45 7.03%
4 38 13-6164 1 1/5/2017 Architectural &
Engineering Services CH2M Hill Solid & Hazardous Waste - Sue
Zimmerman $5,978.00 $5,978.00 $0.00 $5,978.00 0.00%30 0 0.00%
5 48 13-6164 1 1/5/2017 Architectural &
Engineering Services CH2M Hill Solid & Hazardous Waste - Sue
Zimmerman $39,800.00 $39,800.00 $0.00 $39,800.00 0.00%30 0 0.00%
6 53 13-6164 3 1/5/2017 Architectural &
Engineering Services
Agnoli, Barber, and
Brundage
Transportation Engineering - Mark
McCleary $99,928.00 $97,503.00 $69,131.00 $166,634.00 70.90%365 560 153.42%
7 62 13-6164 1 1/5/2017 Architectural &
Engineering Services CH2M Hill Solid & Hazardous Waste - Angel
Rodriguez $88,888.00 $88,888.00 $0.00 $88,888.00 0.00%432 0 0.00%
8 76 13-6164 1 1/5/2017 Architectural &
Engineering Services Carollo Engineers PUEPMD - Oscar Martinez $88,012.00 $88,012.00 $0.00 $88,012.00 0.00%365 0 0.00%
9 83 13-6164 3 1/6/2017 Architectural &
Engineering Services CDM Smith Engineering & Project Management -
Alicia Abbott $98,854.00 $98,854.00 $0.00 $98,854.00 0.00%365 0 0.00%
10 95 13-6164 1 1/9/2017 Architectural &
Engineering Services Brown & Caldwell Solid & Hazardous Waste - Dayne
Atkinson $38,994.00 $38,994.00 $0.00 $38,994.00 0.00%365 0 0.00%
11 104 13-6164 2 1/10/2017 Architectural &
Engineering Services Johnson Engineering Engineering & Project Management $93,800.00 $93,800.00 $0.00 $93,800.00 0.00%365 0 0.00%
12 109 16-6573 12 1/11/2017 CCSO Orange Tree Sub
Station DEC Contracting Facilities Management - Robert
Fuentes $2,512,853.00 $2,507,788.51 $0.00 $2,507,788.51 0.00%345 0 0.00%
13 120 16-6573 13 1/11/2017 CCSO Orange Tree Sub
Station DEC Contracting Facilities Management - Robert
Fuentes $2,512,853.00 $2,507,788.51 $0.00 $2,507,788.51 0.00%345 0 0.00%
14 129 16-6661 1 1/17/2017 Signal Prioirty
Preemption Expansion
Traffic Control
Devices
Transportation Engineering - Randy
Ensell $735,275.00 $735,275.00 $5,600.00 $740,875.00 0.76%515 0 0.00%
15 135 16-6628 1 1/12/2017 Vanderbilt Drive Bridge
Replacement
Thomas Marine
Construction
Transportation Engineering -
Matthew Thomas $5,415,914.91 $5,415,914.91 $0.00 $5,415,914.91 0.00%660 0 0.00%
16 146 15-6519 4 1/17/2017 LASIP Wingsouth Airpark
Improvements Douglas Higgins Transportation Engineering - Steve
Ritter $3,513,224.50 $3,513,224.50 $0.00 $3,513,224.50 0.00%499 0 0.00%
17 149 13-6164 1 1/5/2017 Architectural &
Engineering Services Carollo Engineers PUEPMD - Pete Schalt $99,486.00 $99,486.00 $0.00 $99,486.00 0.00%365 0 0.00%
18 155 16-7009 2 2/6/2017 2016 Beach
Renourishment
Earth Tech
Enterprises
Coastal Zone Management - Gary
McAlpin $2,494,334.00 $2,494,334.00 ($37,143.00)$2,457,191.00 -1.49%62 0 0.00%
Meeting Date Total number of Change orders Total Dollar
Change
Total
Change in
2/14/2017 18 $37,588.00 640
16.E.8.a
Packet Pg. 933 Attachment: 0214 Change Order Report - FY17 (revised) (2657 : Procurement Services Administrative
Collier CountySurplus Disposal and Revenue Report January 6 ‐ 25, 2017Type of DispositionReason CustodianResponsible Cost CenterSAP Asset #Inventory #County Asset NumberDescription Serial Number Approx. Net Book Collier Revenue/ Trade‐In Value Scrapped Broken‐end of life CHARLES RICE 421535 30004732 CC10003704DESKTOP MINI TOWER DELL OPTIPLEX 780 9BGQDQ1‐$ ‐$ Scrapped Broken‐end of life CHARLES RICE 431310 30018300 20022675DELL OPTIPLEX GX260T MINITOWER COMPUTER 7C9BX11‐$ ‐$ Scrapped Broken‐end of life CHARLES RICE 431310 30018301 20022676DELL OPTIPLEX GX260T MINITOWER COMPUTER 8C9BX11‐$ ‐$ Scrapped Broken‐end of life CHARLES RICE 421085 30000458 CC10000249 DELL LATITUDE D620 CPF57C1‐$ ‐$ Scrapped Broken‐end of life CHARLES RICE 421510 30018271 20000545HP LJ 405ON 17PPM 16MB W/JET PRINTER USQC046444‐$ ‐$ DestoryedBroken and cannot be repaired TANYA WILLIAMS 156110 30017969 20022472 COLOR LASER JET 4600DN PRINTER SNJPBGD06126‐$ ‐$ DestoryedBroken and cannot be repaired TANYA WILLIAMS 156110 30000646 CC10001928 PRINTER HP LASERJET P4015X SCNDY176762‐$ ‐$ ScrappedJohnson Controls Scrapped broken unit TRAVIS GOSSARD 163620 30002625 CC10002424 ICE MACHINE ICE‐O‐MATIC ICE‐0400HA #09061280011179‐$ ‐$ Recycled Broken KEN KOVENSKY 178975 30004953 CC10002198PORTABLE DIGITAL RADIO M/A COM P5100 9226388‐$ ‐$ Recycled Broken KEN KOVENSKY 178975 30004954 CC10002199PORTABLE DIGITAL RADIO M/A COM P5100 9226387‐$ ‐$ 16.E.8.b
Packet Pg. 934 Attachment: Surplus Report January 6 - 25 2017 (2657 : Procurement Services Administrative Report 02/14)
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2
3
MEMORANDUM
Date: January 6, 2017
To: Swainson Hall, Procurement Strategist, Procurement Services Division
From: Benjamin N. Bullert, P.E., Senior Project Manager, Public Utilities Engineering and
Project Management Division
Copies: Oscar Martinez, P.E., PMP., Principal Project Manager, Public Utilities Engineering and
Project Management Division
Re: Zero Dollar Change Letter No. 1 – Contract No. 16-6602 – Naples South Water Main
Replacement – PO No. 4500170019 – Kyle Construction, Inc.
_____________________________________________________________________________________
1. What is/are the detailed and specific explanation(s)/rati onale(s) and terms of the requested change(s) to
the task(s}, line items?
Work Directive No. 1 includes the relocation of the waterline directional drill under Hawaii Boulevard. The
plans show the directional drill starting at the corner of Hawaii Blvd / Biscayne Drive and proceeding directly
east crossing under Hawaii Boulevard. The alternate plan is to relocate the directional drill starting at Hawaii
Blvd / Biscayne Drive and ending at the corner of Hawaii Blvd / Rattlesnake Hammock Road.
Work Directive No. 2 includes the replacement of an existing gate valve at Hawaii Boulevard & Rattlesnake
Hammock Road outside the normal working hours rather than completing the replacement work during the
work day hours as detailed in the contract.
2. Why was this change not included in the original contract?
A directional drill and an open cut was included in the original contract. After assessing the impact that
would occur to the adjacent church, it was determined that a longer directional drill that eliminates the open
cut (and approximately three days of construction) is a better value to the neighborhood. This alternate
alignment reduces construction, restoration and overall disturbance to the church. Upon completion and
financial reconciliation, a deductive change order will be written based on net project cost.
The gate valve replacement was included on the construction plans during normal working hours. As the
Water Operations staff & Contractor discussed the replacement of this valve it became apparent that it
would be beneficial to complete the work outside of normal working hours. There were too many
businesses that would be without water during the valve replacement for a minimum of a half day to possibly
a full day.
3. What will be the impact if this change is not processed?
If Work Directive No. 1 is not processed, the main driveway access to the church will be closed multiple
times to complete the directional drill, install the new waterline across the Church’s driveway and remove the
existing waterline in the driveway. The permanent driveway restoration will be completed when all the
waterline work is complete. If the Work Directive is processed, the Contractor will only need to remove the
existing waterline in the driveway and the permanent driveway restoration work can be completed right
away.
If Work Directive No. 2 is not processed, local businesses will be out of water during their normal business
hours for at least half the day to the whole day. If the Work Directive is processed, the local businesses will
not have their water turned off during normal business hours.
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