Agenda 02/14/2017 Item #16C102/14/2017
EXECUTIVE SUMMARY
Recommendation to award Bid 16-6604 to Cummins Power South, in the amount of $224,886, to
replace a diesel generator unit at the South County Regional Water Plant, Project No. 70104.
OBJECTIVE: Restore the full capability of the emergency auxiliary generator power system at the
South County Regional Water Treatment Plant (SCRWTP).
CONSIDERATIONS: The proposed scope of work under Project 70104, “Water Plant Compliance
Assurance Projects,” is consistent with the Capital Improvement Program (CIP) contained in the 2014
Water, Wastewater, Irrigation Quality Water, and Bulk Potable Water Master Plan/CIP Plan approved by
the Board of County Commissioners (Board) November 10, 2015, Agenda Item 9C, as Appendix III of
the 2015 AUIR/CIE. Funding for project 70104 is available in, and is consistent with, the FY2017 CIP
Budget.
The north side of the SCRWTP has an emergency auxiliary power system that consists of three Cummins
generators; a generator consists of an engine and an alternator. In the event of a power outage, the north
side can be operated at full capacity by two generators with one on stand-by. The Cummins diesel engine
on Generator #2 has failed, requiring it to be rebuilt or replaced in order for the power system to achieve
its designed and permitted level of reliability.
Staff first pursued rebuilding the engine through Contract 13-6167R with Power Pro-Tech for $101,457
(Attachment 2) who maintains all plant generators. Because the vendor would not warranty the engine
block, this approach was replaced with Invitation to Bid (ITB) 16-6604 to install a factory re-built diesel
engine with a two-year warranty.
On March 11, 2016, the Procurement Services Division released notices of ITB 16-6604 to 566 vendors
to furnish all labor, materials, equipment and incidentals required and install, put into operation, and field
test a re-built Cummins KTA 38-GC2 diesel engine. Thirty-five solicitation packages were downloaded;
one bid was received April 6, 2016, as shown below and on the Bid Tabulation (Attachment 1).
Bidder Total Bid
Amount
Cummins Power South (Original bid for factory rebuilt engine only) $ 195,588.50
Cummins Power South (Alternate quote for new complete generator unit) $ 224,886.00
The single responder, Cummins Power South, also submitted an alternate quote to furnish all labor,
materials, equipment and incidentals required and install, put into operation, and field test a new complete
Cummins 750 kilowatt generator unit, which included a new engine and a new alternator, as a direct
replacement for the existing Generator #2 at a cost of $224,886.00, including a five-year warranty
(Attachment 3). The cost of $224,886.00 incorporates the salvage value of the generator unit being
replaced. Staff determined that the alternate option with the new generator unit with a five-year warranty
offered the best value for the county. Cummins Power South is the sole authorized distributor for
Cummins products (Attachment 4). Procuring a Cummins 750 kilowatt generator maintains commonal ity
with the two existing Cummins generators, providing the following advantages: 1) the new unit would
have the same footprint as the one being replaced, thus eliminating modifications; 2) the exhaust system
would not require any modifications; and 3) the proprietary control system, including the paralleling
capability, of the new unit is fully compatible with the other two existing Cummins generator units and
would not require any additional electronic interface. This control system also interfaces directly with the
16.C.1
Packet Pg. 511
02/14/2017
water plant’s switchgear and SCADA system.
Staff determined the quote for a new generator unit (direct replacement) to be fair and reasonable and
recommend awarding the contract to Cummins Power South, a qualified local bidder. Cummins Power
South has a satisfactory performance and warranty record on previous county facility-related projects.
The specifications informed the bidders there may be unforeseen conditions associated with the project.
The original bid amount of $195,588.50 and the alternate quote amount of $224,886.00 both incorporate a
$25,000 allowance for owner-directed additional work including, but not limited to, electrical wiring and
removal/installation of site louvers. The price for additional work will be negotiated prior to
commencement in accordance with the county’s Procurement Ordinance and the terms of the agreement.
FISCAL IMPACT: Funding is available in, and is consistent with, the FY17 capital budget approved by
the Board on September 22, 2016. Funds are available in the Water User Fee Fund (412). The total
capital cost to implement this project is $224,886.00. This is a repair/replacement project; therefore,
operating costs are not expected to change.
LEGAL CONSIDERATIONS: This item has been approved as to form and legality and requires
majority vote for approval. -SRT
GROWTH MANAGEMENT IMPACT: This project meets current Growth Management Plan
standards to ensure the adequacy and availability of viable public facilities.
RECOMMENDATION: That the Board of County Commissioners, Ex-officio the Governing Board of
the Collier County Water-Sewer District, approves the award of Bid 16-6604 to Cummins Power South,
in the amount of $224,886.00.
Prepared By: Oscar P. Martinez, Principal Project Manager, EPMD
ATTACHMENT(S)
1. Attachment 1 - Bid Tabulation (PDF)
2. Attachment 2 - Power Pro Tech repair estimate (PDF)
3. Attachment 3 - Quote for new complete generator unit (PDF)
4. Attachment 4 - Cummins Power South sole distributorship (PDF)
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Packet Pg. 512
02/14/2017
COLLIER COUNTY
Board of County Commissioners
Item Number: 16.C.1
Item Summary: Recommendation to award Bid 16-6604 to Cummins Power South, in the amount
of $224,886, to replace a diesel generator unit at the South County Regional Water Plant, Project No.
70104.
Meeting Date: 02/14/2017
Prepared by:
Title: Project Manager, Principal – Public Utilities Planning and Project Management
Name: Oscar Martinez
01/18/2017 12:57 PM
Submitted by:
Title: Division Director - Public Utilities Eng – Public Utilities Planning and Project Management
Name: Tom Chmelik
01/18/2017 12:57 PM
Approved By:
Review:
Water Steve Messner Additional Reviewer Completed 01/18/2017 3:20 PM
Public Utilities Department Margie Hapke Additional Reviewer Completed 01/18/2017 3:23 PM
Public Utilities Operations Support Joseph Bellone Additional Reviewer Completed 01/18/2017 3:33 PM
Water Randy Lewis Additional Reviewer Completed 01/18/2017 3:38 PM
Procurement Services Lissett DeLaRosa Level 1 Purchasing Gatekeeper Completed 01/20/2017 12:13 PM
Procurement Services Swainson Hall Additional Reviewer Completed 01/25/2017 4:42 PM
Procurement Services Brenda Brilhart Additional Reviewer Completed 01/30/2017 9:44 AM
Public Utilities Planning and Project Management Tom Chmelik Additional Reviewer Completed 01/31/2017 2:03 PM
Procurement Services Ted Coyman Additional Reviewer Completed 01/31/2017 4:28 PM
Public Utilities Department Heather Bustos Level 1 Division Reviewer Completed 02/01/2017 7:38 AM
County Attorney's Office Scott Teach Level 2 Attorney Review Completed 02/01/2017 8:21 AM
Public Utilities Department George Yilmaz Level 2 Division Administrator Review Completed 02/01/2017 8:40 AM
Office of Management and Budget Valerie Fleming Level 3 OMB Gatekeeper Review Completed 02/01/2017 10:42 AM
County Attorney's Office Jeffrey A. Klatzkow Level 3 County Attorney's Office Review Completed 02/01/2017 12:49 PM
Office of Management and Budget Susan Usher Additional Reviewer Completed 02/03/2017 11:41 AM
County Manager's Office Nick Casalanguida Level 4 County Manager Review Completed 02/06/2017 4:46 PM
Board of County Commissioners MaryJo Brock Meeting Pending 02/14/2017 9:00 AM
16.C.1
Packet Pg. 513
Project Manager: Oscar Martinez Notifications Sent: 566
Procurement Strategist: Swainson Hall Downloaded: 35
Submittals: 1
ITEM NO UNITS QUANTITY
--
1 -Lump Sum
2 -T&M
Attachment 2: Vendor Checklist
Attachment 3: Bid Response Form
Attachment 4: Local Vendor Preference
Attachment 5: Immigration Affidavit
Attachment 6: Substitute W-9
Attachment 7: Insurance and Bonding Requirements
Opened by: Swainson Hall, Procurement Strategist
Witnessed by: Matthew Catoe, Procurement Strategist
$25,000
TOTAL PRICE FOR Base Bid ITEMS 1 THROUGH 2 $195,588.50
ALLOWANCE FUND:This fund may be used only at OWNER'S direction to accomplish work
due to unforeseen conditions. Inclusion of the Allowance Fund as part of the Contract Price
is not a guarantee that the Contractor will be paid any portion of the full amount of the
Allowance fund.
BASE BID: Includes all items described in the Specifications for Cummins KTA 38-GC2 Diesel Engine
16-6604 Generator Diesel Engine at SCRWTP
Generator Diesel Engine Replacement $170,588.50
DESCRIPTION Cummins
-
Yes
Yes
Yes
Yes
Yes
Yes
16.C.1.a
Packet Pg. 514 Attachment: Attachment 1 - Bid Tabulation (2584 : Replacement of 750 KW generator unit # 2 at SCRWTP)
16.C.1.b
Packet Pg. 515 Attachment: Attachment 2 - Power Pro Tech repair estimate (2584 : Replacement of 750 KW generator unit # 2 at SCRWTP)
16.C.1.b
Packet Pg. 516 Attachment: Attachment 2 - Power Pro Tech repair estimate (2584 : Replacement of 750 KW generator unit # 2 at SCRWTP)
Quotation
CUMMINS POWER SOUTH
2671 Edison Ave
Fort Myers FL 33916 United States
Adam Sweet
Direct: 239-349-8217
November 8, 2016
Collier County Board of County Commissioners
South Collier County Water Treatment Plant
3851 City Gate Drive.
Naples FL 34117 United States
Main: 239-252-6111
Fax No: 239252-9839
Attention: Randy Lewis
Project Name: Collier County, SCRWTP Gen Replacement-750kW – rev2
Quotation: 2431000000095790
Thank you for your inquiry. We are pleased to quote as follows:
USD
Item Description Qty
Diesel Genset: 60Hz-750kW
Install-US-Stat U.S. EPA, Stationary Emergency Application 1
750DQFAA Genset-Diesel,60Hz,750kW 1
A331-2 Duty Rating-Standby Power 1
L090-2 Listing-UL 2200 1
L170-2 Emissions Certification, EPA, Tier 2, NSPS CI Stationary Emergency 1
R002-2 Voltage-277/480,3 Phase,Wye,4 Wire 1
B259-2 Alternator-60 Hz, 12 Lead, Extended Range, 105/80C 1
KX21-2 Generator Set Control-Power Command 3.3, Paralleling 1
H536-2 Display Language-English 1
H606-2 Meters-AC Output, Analog 1
H678-2 Display-Control, LCD 1
K631-2 Relays-Genset Status, User Configured 1
KU32-2 Relay - Alarm Shutdown 1
16.C.1.c
Packet Pg. 517 Attachment: Attachment 3 - Quote for new complete generator unit (2584 : Replacement of 750 KW generator unit # 2 at SCRWTP)
KU67-2 Relays-Paralleling Circuit Breaker Control 1
H720-2 AmpSentryTM Protective Relay 1
H679-2 Control Mounting-Front Facing 1
A292-2 Heater-Alternator, 120 Volt AC 1
KU94-2 CB or EB or TB-Right Only 1
KC52-2 Terminal Box-Low Voltage, Right 1
KB70-2 CB or EB or TB-Top Entry, Right 1
H666-2 Indication-Ground Fault, 3-Pole Xfr Switch, Remote Mounted CT 1
C127-2 Separator-Fuel/Water 1
E157-2 Engine Cooling-Enhanced High Ambient Air Temperature (Copper-Brass) 1
H389-2 Shutdown-Low Coolant Level 1
E098-2 Sight Glass-Coolant Level 1
H557-2 Coolant Heater-208/240/480V, Below 40F Ambient Temp 1
D041-2 Engine Air Cleaner-Normal Duty 1
L026-2 Test Record-Certified 1
L189-2 Warranty-Stationary, 5Year / 1500Hours, Parts + Labor + Travel 1
L050-2 Literature-English 1
F169-2 Bumpers-Shipping Protection 1
CP01-2 Common Parts Listing 1
SPEC-H Product Revision - H 1
0402-0222 Vibration Isolator - 2200Lb Max 10
NRG22-10-RC SENS Battery Charger, 10 amp, 24 vdc, 120vac 60Hz 1
Delivery Option 3 Factory Direct Shipment to Customer 1
Exhaust Silencer Exhaust Silencer and Related Components 1
Removal and
Installation All quoted labor and material (see below notes and comments for detail). 1
Field Service
Start-up and Commission of Generator by Cummins Power South
includes a four hour resistive load-bank test, termination of remote start
and battery leads to ATS. Also included is a transfer test, any additional
programing of generator controls and owner training.
1
Sub Total; $199,886.00
*Allowance Fund: $ 25,000.00
Grand Total: $224,886.00
Subject to below
Notes & Comments
Above price does not
include sales tax.
16.C.1.c
Packet Pg. 518 Attachment: Attachment 3 - Quote for new complete generator unit (2584 : Replacement of 750 KW generator unit # 2 at SCRWTP)
EXCEPTIONS, CLARIFICATIONS, NOTES and COMMENTS:
Estimated Lead Time for delivery (after approval and release of equipment) is 10 to 12 weeks on all
above quoted material.
Only items listed will be provided.
Start-up quote is based on properly sized and run conductors between generator and transfer switch.
*Please note the above “Grand Total” includes the $25,000.00 “ALLOWANCE FUND” which may be used
only at OWNER'S direction to accomplish work due to unforeseen conditions. Inclusion of the Allowance
Fund as part of the Contract Price is not a guarantee that the Contractor will be paid any portion of the full
amount of the Allowance fund.
The quote total is limited to the above goods and services only. Additional goods or services not listed
above or in the detail below should not be assumed as included in the quotation total as offered.
Freight quote is subject to the term of sale as listed below.
Initial delivery of all goods is included in the above price.
Order entry is submitted after approval of customer/contractor credit application and a purchase order is
received. Please indicate payment terms of “Net 30 days” and delivery terms of “FOB Factory” on the
purchase order.
Install a new 750kW Generator is as follows:
Cummins will remove the existing 750kW generator while reusing the existing generator AC feeders, all
control wiring and any existing annunciator(s) that are in place. By performing the work listed in this
description, Cummins Power South is in no way responsible or can guarantee the condition of any
existing conductors that are being reused for this installation.
Please note that due to the existing unit configuration which will differ from the new unit configuration,
certain modifications will need to be made in order to acomidate the new installation (i.e. exhaust, fuel,
cooling, etc.).
Remove and replace exhaust system muffler through existing penetration using existing exhaust/muffler
outlet piping and Insulate new muffler.
The 5 year comprehensive warranty is for the Cummins manufactured generator components only. The
exhaust components will be warranted by the Exhaust manufacturer for a period of one year.
Remove and reinstall radiator exhaust air louver.
Rework and/or replace generator fan exhaust air shroud.
Reconnection of the existing supply and return fuel lines using new flexible fuel lines to the new generator
fuel system.
Start-up and Commission will be by Cummins Power South.
Permits and insurance are included.
Disposal of old generator will be provided if desired, otherwise it can be set on truck provided by the
owner/others.
Upon disposal of the existing 750kW, there will be no compensation provided back to Collier County.
16.C.1.c
Packet Pg. 519 Attachment: Attachment 3 - Quote for new complete generator unit (2584 : Replacement of 750 KW generator unit # 2 at SCRWTP)
Project quote is based on our interpretations of the Customer request for generator set as noted and
detailed in our above quoted price. No Engineers specifications or drawings were received, included,
implied or reviewed in relation to above quoted materials or the installation of this project.
(check appropriate action):
RELEASE ______ Hold for Approval ______
Approval and terms acceptance
____________________ _________
Customer Signature Date
CUMMINS POWER SOUTH
POWER GENERATION
The following are the "Terms of Acceptance of Orders and Conditions of Sale." These terms also
appear on the Acknowledgment of Sale form and are reproduced here. CUMMINS POWER SOUTH,
sales are limited to and made exclusively on these terms and CUMMINS POWER SOUTH, acceptance of
any order is limited to the terms of the Seller and rejects any additional terms contained in any document
that may be proposed by the Buyer
1. This Quotation is valid for 60 days * of the date quotation, Price shall remain firm provided our
submittal drawings are approved and returned within 60 days after submission, and the ship date of the
equipment is not extended by you or your customer beyond our published lead times . Delays or
extension of the above lead times may necessitate escalation charges, on some or all equipment
ordered.
2. Delivery is F.O.B. Factory. Freight is prepaid and allowed to the first destination within the continental
United States. Generators (smaller than 601 kW) are shipped in an enclosed truck. Open trucking
deliveries are available at an additional cost. Larger units are shipped via flat-bed truck.
3. Prices for generators, transfer switches, switchgear and loose accessories as required, will be invoiced
at the time of shipment, or when ready for shipment. Should the buyer delay, defer or refuse delivery,
additional handling and storage charges may be assessed in lieu of the above stated escalation charges.
4. The equipment supplied by this manufacturer is custom fabricated to order and is subject to
cancellation charges.
Switchgear, Generators and all build to order equipment are subject to the following minimum charges
assessed for cancellation of any order: 25% of total order price if cancellation is received in our office
between the date of order entry and the date we receive written submittal drawing approval. 50% of total
order price if cancellation is received in our office after we receive submittal drawing approval.
75% of total order price if cancellation is received in our office 60 or fewer days before the scheduled
shipping date of the order. 85% of total order price if cancellation is received in our office after the
equipment is assembled.
The exact dollar value of the cancellation charge will be determined after our costs due to the cancellation
are determined. A written notice of cancellation is required. The Standard generator cancellation
charges are 25% of the total order price after release of order from our factory.
5. Payment terms are net 30 days from date of invoice, subject to approval of our credit department at the
time of the order. Non domestic orders (final delivery locations outside the U.S.) are subject to a deposit
of 25% at the time of order. Balance shall be paid prior to shipment. Export order (delivery outside the
US) may require a letter of credit drawn on a U.S. bank. Retainage shall be limited to10%. Payment of
retainage is due at completion of start-up or payable no later than 90 days from the original invoice.
16.C.1.c
Packet Pg. 520 Attachment: Attachment 3 - Quote for new complete generator unit (2584 : Replacement of 750 KW generator unit # 2 at SCRWTP)
6. Cummins Power South is not responsible for delays in delivery due to fire, strikes, accidents, Acts of
Nature, war, explosion, flood, accidents or other causes beyond our control. Quoted shipping schedules
are not guaranteed and subject to change without notice. In no case is Cummins Power South
responsible for incidental or consequential damages. Cummins Power South does not accept liquidated
damages as a part of third party contracts.
7. Each product offered in this quotation is accompanied by an expressed written manufacturer's warranty
and is the only warranty offered.
8. An order for the equipment covered by this quotation will be accepted on a hold for release basis. Your
order will not be released and scheduled for production until written approval to proceed is received in our
office.
9. The quotation offered here in is limited to the plans and specification sections listed on our quotation.
No other sections shall apply. Additional requirements for administrative items may require additional
cost.
10. Unless otherwise stated on our quotation, O&M manuals are limited to one set. Additional sets of
O&M manuals are available at an additional cost. The manufacturer's standard format shall apply.
Custom O&M manuals will be available at an additional charge.
11. Start-up services, load bank testing, and owner training are not provided unless stated on our
quotation. Start-up services will not proceed until the buyer's account is current and in good standing.
12. Our standard quotation does not include off unit wiring, off unit plumbing, off-loading, rigging,
installation, exhaust insulation or fuel.
13. Notice to Florida Customers. Responsibility for testing of fuel tank(s) provided by any party, as
required under FDEP (Florida Department of Environmental Protection) Chapters 62-761 and 62-762, is
the responsibility of the installing Contractor and Generator Permit Applicant. Cummins Power South is
not responsible for damages or costs incurred by any party, when a fuel tank is filled before field testing
required under FDEP or testing mandated by a Local Inspector of Authority under FBC, is performed.
14. Taxes unless otherwise stated are not included in our price.
15. All CPS work will be performed with high regard to safety and in compliance with all local and federal
safety / environmental requirements. Safe access must be provided and maintained by the equipment
owner to all equipment being started up by our personnel.
16. Cummins takes exception to any NETA testing. This testing shall be conducted by a certified third
party company provided by others. Cummins recommends coordinating the testing process with our
project management and service group to avoid any procedures that can potentially damage the
generators. In addition, Cummins does not recommend repeated hi-pot testing of generator windings.
Upon customer's request, Cummins can provide a list of the tests that are done during the manufacturing
of the generator.
17. Exclusion for AHJ Requirements of Field Testing on Diesel Fuel Tanks.
The local AHJ may require the Generator Permit holder (Owner, Contractor / Installer or CM) to perform
one or more field tests on fuel tanks holding combustible liquids. A detailed explanation of the field testing
requirements for diesel fuel tanks is outlined in FDEP and NFPA-30, 2013. The purchaser, installer and
owner should contact the local AHJ in regard to meeting all local requirements for field testing, before
ordering diesel fuel storage equipment. Be advised, that Cummins is acting only as a supplier (Vendor) in
the transaction represented by this Quotation, and does NOT make any allowances for coordinating the
execution of field testing or, make allowances for payment of the same in the price as Quoted. By
acceptance of this Quotation, the Purchaser hereby acknowledges this Exclusion.
16.C.1.c
Packet Pg. 521 Attachment: Attachment 3 - Quote for new complete generator unit (2584 : Replacement of 750 KW generator unit # 2 at SCRWTP)
Submitted by
___________________________________________
Adam Sweet , Power Generation Sales
adam.sweet@Cummins.com
Mobile: 239-728-1241
Fax: 239-337-7851
16.C.1.c
Packet Pg. 522 Attachment: Attachment 3 - Quote for new complete generator unit (2584 : Replacement of 750 KW generator unit # 2 at SCRWTP)
Corporate Office
5125 Highway 85
Atlanta, GA 30349-5976
404 763 0151
cumminspowersouth.com
Service Locations: Albany, Atlanta, Augusta, Gainesville, Savannah – GA; Fort Myers
Jacksonville, Miama, Ocala, Orlando, Tampa, West Palm Beach – FL; Chattanooga, TN
Regional Learning Center: Tampa, FL
January 23, 2017
To Whom It May Concern,
Be advised effective January 1, 2016, the privately owned distributer formally known as Cummins Power South, LLC is
now under the sole ownership and management of Cummins, Inc. and, does business today under the operational
umbrella of the Cummins Distribution Business unit. http://www.cummins.com/
This revised business structure is now identified as Cummins Sales and Service –South Region. The operational footprint
of the former “Cummins Power South, LLC” has also expanded responsibilities for sales and service from Virginia, south
along the Eastern seaboard to Puerto Rico and the Caribbean Islands, extending West into Nashville, TN. See the
operational map on Page Two for details.
“Cummins Sales and Service – South Region” is the sole and exclusive factory‐owned and operated Authorized
Distributor for all Cummins Power Generation brand of Commercial & Industrial power generation equipment with
related goods and services, for the areas represented on the map in Page Two.
Cummins Sales and Service –South Region also has “appointed dealers” within these territories as well. These “dealers”
are engaged in and are limited to the sale and resale of residential power generation. Further “appointed dealers” are
not owned or operated or franchised by Cummins, Inc. to sell or service the Industrial/Commercial line of Cummins
Power Generation equipment.
Please contact me at any of the numbers below, if I can provide further information on this matter.
Sincerely,
Robert A. Kelly
Regional Manager | Business Development –Power Systems
Cummins Sales and Service
2671 Edison Ave. | Ft. Myers, FL 33916
Ph: 239‐349‐8216 | Cell: 239‐229‐4417
Robert.Kelly@cummins.com
16.C.1.d
Packet Pg. 523 Attachment: Attachment 4 - Cummins Power South sole distributorship (2584 : Replacement of 750 KW generator unit # 2 at SCRWTP)
Corporate Office
5125 Highway 85
Atlanta, GA 30349-5976
404 763 0151
cumminspowersouth.com
Service Locations: Albany, Atlanta, Augusta, Gainesville, Savannah – GA; Fort Myers
Jacksonville, Miama, Ocala, Orlando, Tampa, West Palm Beach – FL; Chattanooga, TN
Regional Learning Center: Tampa, FL
16.C.1.d
Packet Pg. 524 Attachment: Attachment 4 - Cummins Power South sole distributorship (2584 : Replacement of 750 KW generator unit # 2 at SCRWTP)