12/05/2016 Minutes (11/14/2016 reconvened) MINUTES OF MEETING
CEDAR HAMMOCK
COMMUNITY DEVELOPMENT DISTRICT
The recessed meeting of the Board of Supervisors of the Cedar Hammock Community
Development District held on November 14, 2016 was reconvened on Monday, December 5,
2016 at 3:00 PM at Cedar Hammock Clubhouse, 8660 Cedar Hammock Boulevard, Naples,
Florida.
Present and constituting a quorum were:
Thomas Cook Chairman
Larry Minamyer Assistant Secretary
Norman Day Assistant Secretary
Quentin Greeley Assistant Secretary
Also present were:
Justin Faircloth District Manager
Tom Read General Manager
Ralph Verrastro Bridging Solutions
Residents
The following is a summary of the discussions and actions taken at the December 5, 2016
Cedar Hammock Board of Supervisors meeting.
FIRST ORDER OF BUSINESS Roll Call
Mr. Cook called the meeting to order and Mr. Faircloth called the roll.
** Organizational Matters
A. Oath of Office of Newly Elected Supervisors
Mr. Faircloth, being a Notary Public of the State of Florida, administered the oath of
office to Mr. Minamyer; a copy of which will be attached hereto and made a part of the public
record.
B. Election of Officers—Resolution 2017-2
On MOTION by Mr. Cook seconded by Mr. Day with all in favor
this item was tabled until all Supervisors are present.
December 5, 2016 Cedar Hammock CDD
SECOND ORDER OF BUSINESS Approval of Agenda
This item was addressed at the November 14, 2016 meeting.
THIRD ORDER OF BUSINESS Audience Comments
There being none, the next item followed.
FOURTH ORDER OF BUSINESS Approval of the Minutes of the October
10,2016 Meeting
This item was addressed at the November 14, 2016 meeting.
FIFTH ORDER OF BUSINESS Discussion of Road Maintenance Project
This item was discussed at the November 14, 2016. meeting.
SIXTH ORDER OF BUSINESS Old Business
There being none, the next item followed,
SEVENTH ORDER OF BUSINESS New Business
A. Bridging Solutions Recommendations for Bulkhead Repairs
• Mr. Faircloth reported he received proposals from Forge Engineering, Delta Engineering
and Bridging Solutions. TRC Worldwide Engineering was contacted, but they did not
submit a proposal.
• Delta Engineering's Proposal has a flat rate for the first phase. The charges on the other
phases will vary depending on what the Board wants to do.
• Bridging Solutions provided a complete package price and they will partner with Banks
Engineering for surveying and permitting.
• Forge Engineering's proposal was very low. It is believed they failed to understand the full
scope of services requested.
• Mr. Verrastro distributed a Collier County RFP ranking sheet from 2014 for structural
engineering services. Bridging Solutions was ranked first.
• Mr. Read noted Delta Engineering was employed by the Club this past year when the
tennis light poles were inspected for safety.
• Bridging Solutions provided two alternative plans and will allow multiple revisions. Delta
Engineering provided one plan with one revision allowed.
• The Board reviewed the various wall types for consideration.
• It was noted that if small hand blocks are used, SFWMD permitting is not needed.
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December 5, 2016 Cedar Hammock CDD
• There was discussion regarding rehabilitating the condition of the golf course after this
project is complete.
On MOTION by Mr. Minamyer seconded by Mr. Day with all in
favor the Board authorized the Chairman to execute a contract with
Bridging Solutions to provide engineering services for design, bid
preparation and bid review for bulkhead/wall designs for two'
bulkheads, at Holes 16 and 17, at a cost not to exceed $34,000.
B. LakeBank nk Signage
This item was discussed at the November 14,2016 meeting.
EIGHTH ORDER OF BUSINESS Manager's Report
A. Financial Report for September,2016
B. Motion Assigning Fund Balance
C. Resolution 2017-1—Designating Secretary
D. Field Management Report
The above items were addressed at the November 14, 2016 meeting. Mr. Faircloth
provided brief updates on the following:
• Mr. Marshall is working on the bid specifications for the road maintenance project. They
arc expected to be ready within a week to go out for bids.
• There was another issue with the camera system, which was addressed. Mr. Faircloth
requested an evaluation by a different company and met with the co-owner of Synergy
Custom Technology Solutions today to look at the system. They will provide a review
and recommendations to the Board.
o The District is currently utilizing HOA property to access the camera system. The
District needs its own computer system to keep the camera system separate.
o Changes will be needed to the back gate camera system as it was found that
appropriate weather proofing was not utilized previously.
o There arc also grounding issues and no battery backup in the system.
o Currently the Club notifies the District when the camera system is not working,
however, Synergy is recommending a different approach, where they monitor the
system and notify the District within an hour if the system is not working.
• Banks Engineering will provide updated drawings with regard to the road project. The
associations' boundaries need to be clearly indicated on the drawings.
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December 5,2016 Cedar Hammock CDD
NINTH ORDER OF BUSINESS Attorney's Report
There being none, the next item followed.
TENTH ORDER OF BUSINESS Engineer's Report
There being no report,the next item followed.
ELEVENTH ORDER OF BUSINESS Communication to Master Board
There being none, the next item followed.
TWELFTH ORDER OF BUSINESS Supervisor Requests
• There was discussion regarding holding off on the road project for another year.
• There was discussion regarding increasing assessments for the next Fiscal Year.
• A resident's lawn was damaged due to work associated with the installation of the pumps
in the pond. There was Board consensus to repair the resident's lawn.
THIRTEENTH ORDER OF BUSINESS Adjournment
There being no further business,
On MOTION by Mr. Minamyer seconded by Mr. Day with all in
,favor the meeting was adjourned.
,,,,... ,... .ell
Assi. .nt Secretary Tom Cook
Chairman
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