11/14/2016 Minutes MINUTES OF MEETING
CEDAR HAMMOCK
COMMUNITY DEVELOPMENT DISTRICT
The regular meeting of the Board of Supervisors of the Cedar Hammock Community
Development District was held on Monday, November 14, 2016 at 3:00 PM at Cedar Hammock
Clubhouse, 8660 Cedar Hammock Boulevard,Naples, Florida.
Present and constituting a quorum were:
Thomas Cook Chairman
Gary McClellan Vice Chairman
Larry Minamyer Assistant Secretary
Norman Day Assistant Secretary
Quentin Greeley Assistant Secretary
Also present were:
Bob Koncar District Manager
Justin Faircloth Assistant District Manager
Sam Marshall District Engineer
Paul Molhberg Cedar Hammock Golf and Country Club
Ralph Verrastro Bridging Solutions
Eric Mannisto Superior Waterways
Residents
The following is a summary of the discussions and actions taken at the November 14,
2016 Cedar Hammock Board of Supervisors meeting.
FIRST ORDER OF BUSINESS Roll Call
Mr. Cook called the meeting to order and Mr. Faircloth called the roll.
SECOND ORDER OF BUSINESS Approval of Agenda
On MOTION by Mr. Minamyer seconded by Mr. Day, with all in
favor,the agenda was approved as presented.
THIRD ORDER OF BUSINESS Audience Comments
• A resident thanked the Board for the email that went out regarding the road project and
addressed cooperation of the various Associations.
November 14,2016 Cedar Hammock CDD
FOURTH ORDER OF BUSINESS Approval of the Minutes of the October
10,2016 Meeting
• The Board made changes which will be incorporated into the amended minutes.
On MOTION by Mr. Greeley seconded by Mr. Minamyer with all
in favor, the minutes of the October 10, 2016 meeting were
approved as amended.
FIFTH ORDER OF BUSINESS Discussion of Road Maintenance Project
• Mr. Faircloth noted Mr. Marshall met onsite with PMI.
• Mr. Marshall addressed mill and repave, scalcoat, edge mill and overlay. He noted they
are having a hard time getting pricing for the slurry overlay since no local companies are
electing to provide the product.
o Mill and repave will give 15+years to the lifespan.
o Asphalt overlay would be about five to seven years. [Includes edge mill and 1"
overlay]
o Crack seal and sealcoat would be two to three year lifespan.
• Discussion followed on the options for the road maintenance.
• Timing of the project was addressed with Mr. Marshall noting he would estimate total
project time at two weeks.
o The Board noted May to June would be the best time to do the project.
• Discussion followed on the associations piggybacking on the CDD project for parking
areas and budgeting for the project.
• The consensus of the Board is for the recommended mill and repave for Cedar Hammock
Circle and Sawgrass Way.
o Gutter pans were discussed.
o Root barrier was addressed.
• Mr. Marshall will provide bid specifications.
• Proposals for milling and repaving will be presented to the Board at the January 9, 2017
meeting.
• Mr. Cook read a proposed letter to residents regarding the milling and repaving project in
the spring of 2017 for Cedar Hammock Circle and Sawgrass Way.
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November 14,2016 Cedar Hammock CDD
• A bid bond,performance bond,and retainage amounts will need to be included in the project
contract.
• The District Attorney will need to draft an Interlocal Agreement with the various
Associations for payment to be arranged in 2018 for any work performed by the District's
vendors on HOA property during the project.
• Mr. Day agreed to be the liaison for the District on the project.
SIXTH ORDER OF BUSINESS Old Business
• Mr. Molhberg introduced Mr. Eric Mannisto with Superior Waterways. Superior
Waterways is the new lake maintenance vendor.
SEVENTH ORDER OF BUSINESS New Business
A. Bridging Solutions Recommendations for Bulkhead Repairs
• Mr. Verrastro outlined the supplemental report noting the priorities are#4,#5,#16 and
#17.
o Timber wall replacement—35 years
o Concrete segmental block retaining wall systems—75 years
o Option 1—In-kind timber wall -$40/SF
o Option 2—Concrete segmental block wall(dewatering)$50/SF
o Option 3 - Concrete segmental block wall (no dewatering)$45/SF
• Discussion followed on the wall failures with the primary cause of the failures of the taller
walls appears to be premature corrosion damage of the tie back wires with other contributing
factors appear to include the removal of fill from the front face of the wall, raising the
elevation of the ground line wall behind the wall on the golf course, lack of adequate
penetration of the vertical soldier poles during the original construction and overstress in the
horizontal walers evidenced by large deflections.
• Discussion followed on the size of the blocks for the block wall.
• Discussion followed on options with Mr. Marshall noting it would be a letter
modification with SFWMD.
• Discussion followed on maintenance of the concrete walls.
• Damage to the golf course and disruption of play during the project was addressed.
• Discussion continued on using larger blocks and if a source is available for them.
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November 14,2016 Cedar Hammock CDD
SIXTH ORDER OF BUJSINESS Old Business(continued)
• Mr. Molhberg reported they are doing a lot more vegetation control around the
perimeters.
• Mr. Eric Mannisto noted they are using a couple of different products for algae. They are
meeting with engineers who are developing a natural biological product that can be put in
the water and thinks it will be ready by the end of next month. He further noted they have
been targeting the submerged weeds;there are very few left and it is mainly now algae.
• Discussion followed on why they are getting algae with it being noted with the rain
fertilizers and nutrients are washed into the lakes.
• Aerators were discussed with it being noted it is too soon to tell if they are making a
difference; it will be six months at a minimum.
SEVENTH ORDER OF BUSINESS New Business (continued)
A. Bridging Solutions Recommendations for Bulkhead Repairs
• Mr. Faircioth reported Mr. Verrastro provided a not to exceed price of$30,000 for design
of the #16 bulkhead and development of bid documents. The next process would be
overseeing the bid process and take them through the construction process.
• Discussion followed on continuing the meeting to Monday,December 5th at 3:00 p.m.
• Additional proposals will be sought for design services and development of the bid
package for this project.
B. Lake Bank Signage
• Mr. Faircloth reported the District Attorney said it will be most economical for the
District, and beneficial to him, to call him. He will not have to anticipate all the
questions they will ask and he can just answer them over the phone.
• After discussion the Board declined to contact the attorney further on this topic at this
time.
EIGHTH ORDER OF BUSINESS Manager's Report
A. Financial Report for September,2016
• Mr. Koncar reviewed the year-end financials.
On MOTION by Mr. McClellan seconded by Mr. Greeley, with all
in favor, the August financials were accepted.
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November 14,2016 Cedar Hammock CDD
B. Motion Assigning Fund Balance
• Mr. Faircloth outlined reserves:
o Operating Reserves-$38,371
o Reserves—Bridges -$103,180
o Reserves—Bulkheads-$97,692
o Reserves—Lakes -$14,995
o Reserves—Roadways -$287,231
o Total Assigned Reserves-$541,469
On MOTION by Mr. Greeley seconded by Mr. Minamyer, with all
in favor, to assign the fund balance as presented was approved.
C. Resolution 2017-1—Designating Secretary
• Mr. Faircloth outlined Resolution 2017-1 noting it removes Mr. Teague as Secretary and
assigns Mr. Koncar as Secretary and Mr. Faircloth as Assistant Secretary.
On MOTION by Mr. Greeley seconded by Mr. Day, with all in
favor,Resolution 2017-1 was adopted.
D. Field Management Report
• Mr. Faircloth reviewed the Project Summary.
• The Field Management Report was reviewed with Mr. Faircloth noting this is the first of
two reports they will receive this year.
o Concerns with bridges were addressed and inspections recommended.
o Preserves were addressed.
o Canals were discussed with it being noted neighboring properties are not
maintaining.
o Discussion followed on pressure washing and debris entering the drains.
NINTH ORDER OF BUSINESS Attorney's Report
There being none,the next item followed.
TENTH ORDER OF BUSINESS Engineer's Report
There being no further report,the next item followed.
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November 14,2016 Cedar Hammock CDD
ELEVENTH ORDER OF BUSINESS Communication to Master Board
There being none, the next item followed.
TWELFTH ORDER OF BUSINESS Supervisor Requests
• Mr. McClellan inquired about the status of GammaTech and their work with the camera
system as the rear gate. Many of the issues are caused by Comcast.
o Mr. Faircloth responded GammaTech has installed new equipment and it is
currently working fine. The system was hacked and new security protocols put in
place.
THIRTEENTH ORDER OF BUSINESS Adjournment
On MOTION by Mr. Day seconded by Mr. Minamyer, with all in.
favor, the meeting was continued to December 5, 2016 at 3:00
p.m.
rgaeA__,\
Bob Koncar Tom Cook
Secretary Chairman
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