Lely Beautification MSTU Minutes 12/15/2016 . Ito(
GOLF ESTATES BEAUTIFICATION MSTU
ADVISORY COMMITTEE
3299 Tamiami Trail East Suite 103
Naples, FL 34113
Minutes
December 15,2016
I. Call to Order
Chairman Branco called the meeting to order at 2:04 PM. A quorum was established.
II. Attendance
Members: Chairman Tony Branco, Robert Slebodnik, Kathleen Dammert, Linda Jorgensen,
Thomas Connolly
County: Dan Schumacher -Project Manager; Harry Sells - Project Manager
Others: Mike McGee - Landscape Architect; Gary Gorden- CLM; Wendy Warren- Juristaff
III. Approval of Agenda
Chairman Branco moved to approve the Agenda subject to the following change:
Move: Item VIII. —Landscape Maintenance Report to Item VI.
Item VI. —Project Managers Report to Item VII.
Item VII. —Landscape Architect's Report to Item VIII.
Second by Ms. Jorgensen. Carried unanimously 5- 0.
IV. Approval of Minutes—November 17,2016
Mr. Slebodnik moved to approve the minutes of the November 17, 2016 meeting as presented.
Second by Ms. Dammert. Carried unanimously 5- 0.
V. Chairman's Report—Tony Branco
Chairman Branco reported on the monthly community drive through noting:
• The community landscaping generally looks good; some brown areas were observed.
• A"tripping" ground fault for the holiday lights was repaired by Whited Holiday Decor and the
issue is resolved.
• A UHF Antennae was overgrown with Palm fronds.
Commercial Land Maintenance (CLM)pruned the fronds.
• The application of the Wet and Forget product to the coral stones at Doral and a sign at
Augusta Boulevard and Forest Hills Boulevard has been effective in remediating the mold.
• Hart's Electrical reattached the loose solar light at Forest Hills.
VI. Landscape Maintenance Report—Commercial Land Maintenance
A. Summary Comments
• Paurotis palm stems have been removed from the sides of the US 41 entry signs.
• Approval for installation for sod is pending; approved plant material installation is
complete.
• Crinum Lily plants have been pruned of dead or diseased foliage.
• A proposal has been submitted to replace Blueberry Flax Lilies at Pebble Beach Blvd. Golf
Cart Crossing, the West ROW and Rattlesnake Hammock Road.
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• Information for the Doral entrance planting of Bougainvillea and Perennial Peanut has been
submitted and a proposal will be presented.
• Mr. Gorden will review request for repainting of four medians (cul-de-sac numbers 20, 21
and 22 and Treasure Point)with Mr. Kindelan.
B. Status of Fertilizer and Mulch
• Seasonal fertilizer was applied December 15, 2016.
• Mr. Gorden will research the status of the mulch order and schedule application for the
week ending December 24, 2016.
VII. Project Managers Report-Dan Schumacher,Harry Sells
A. Budget Report
Mr. Schumacher summarized the"Lely MSTU Fund Budget 152 dated December 15, 2016" for
information purposes and provided an overview of the budget noting:
• $130,635 of the FY17 property tax revenue budget of$233,800 has been collected.
• Carry Forward Funds of$252,959 bringing Total Revenue to $487,759.
• Reserve Funds of$170,700 and Improvements General funds of$99,400 are reflected in
the Carry Forward Generated, Line 10.
• Current Operating Expense commitments total $103,331 and 2017 YTD expenditures total
$26,980.
• The contract proposal for McGee&Associates Landscape Architects (to be reviewed
under VII. G 1)is lower than the$15,000 budgeted for Engineering Fees (Line 14).
• Uncommitted Operating Expense funds available are $46,768.20.
• Line items in red reflect FY16 invoices billed after the start of the FY17 year and have
been closed out.
• Total available balance less committed expenses totals $353,552.
B. Lighting Inspection Report
Mr. Schumacher distributed the December 13, 2016 Lighting Inspection Report indicating an
outage of one lamp.
Mr. Schumacher directed Commercial Land Maintenance to produce the Lighting Inspection
Report the first week of each month to ensure Chairman Branco and Staff receive the document
prior to the monthly meeting.
LED Lights
Mr. Schumacher requested Hart's Electrical test two different styles of LED bulbs on two single
lamp posts for Committee consideration of future bulb replacement.
C. Status of Irrigation
Mr. Sells updated the Committee on the irrigation systems as follows:
• A four zone Hunter controller,AC powered,was installed by CLM at Doral Circle at a cost
of$100.
• The system on Valley Stream did not function as intended for ten days due to a defective
pressure tank. Historically irrigation has been controlled manually and the lack of
irrigation was undetected as the system does not report malfunctions.
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Mr. Sells directed CLM to replace the controller with a battery operated solar cell
controller.
• Motorola is not accessible to Staff for communication and guidance with irrigation
software issues.
During Committee discussion the following was noted:
• The current system utilizes outdated technology, is unreliable and eventually needs to be
replaced. Landscape maintenance employees should be able to program and test the
system when necessary.
• New irrigation system options should be considered for installation during the 2017 rainy
season.
Mr. McGee, McGee &Associates, recommended the irrigation system be replaced.
Mr. Sells will present options to upgrade the irrigation system to the Committee for
informational purposes at the January 2017 meeting.
D. Warren Street Valve Box
Mr. Schumacher reported on improvements to the Warren Street Valve Box noting:
• CLM planted Fakahatchee grass to prevent sand from drifting down the hill into the valve
box.
• The valve box has been cleaned out.
• The Collier County IQ section of the Waste Water Division will verify if irrigation is
present in the area.
Mr. Schumacher suggested the MSTU reevaluate connecting to pressurized water.
The utility company has not responded to Mr. Schumacher's request to replace the valve box.
E. Forest Hills Solar Light Fixture
Mr. Schumacher reported the light is operating noting he requested the field crew for Hart's
Electrical be more observant regarding necessary repairs.
F. Standing MSTU Meeting Location - Decision
Mr. Schumacher requested Committee input on monthly meeting locations and the Committee
discussed their thoughts, concerns and preferences as follows:
• Travel time for Committee members to access locations.
• Ease of parking particularly during seasonal months.
• Accessibility for residents to attend meetings.
Chairman Branco expressed his preference to continue meeting at the East Naples Library.
Mr. Schumacher will place the item on the January 2017 meeting Agenda for further Committee
discussion.
G. McGee & Associates
a. Proposal for 2017
Mr. Schumacher distributed the proposal from Mike McGee, McGee &Associates,
Landscape Architecture, for contract renewal for"Annual Services for Landscape
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Architectural Maintenance Consulting Services for Lely Golf Estates, MSTU" for Committee
consideration.
The Committee discussed the contract which defines Maintenance Consulting Services
totaling $8,375, optional services for Refurbishment Design Services in the amount of$1,980
and Limited Miscellaneous Services for$600 for a total Scope of Work request of$10,955.
Chairman Branco requested clarification on the fees for Standard Consulting Services in
2016.
Mr. Sells reported Collier County increased the 2017 hourly rate for Landscape Architects
and noted the 2016 contract for standard services was $8,375.
Staff noted Mr. McGee's proposal is within budget and a purchase order will be issued on
Committee approval to renew.
b. Decision—renew contract FY17
Chairman Branco motioned to approve renewal of McGee &Associates,Landscape
Architecture; contract dated November 30, 2016 in the amount of$10,955.00for Annual
Services for Landscape Architectural Maintenance Consulting Services for Lely Golf
Estates MSTU, effective December 1, 2016 through September 30, 2017. Second by Ms.
Jorgensen. Carried unanimously 5—0.
H. Quotes—no further quotes received in this period.
VIII. Landscape Architect Report—McGee & Associates 12/7/16
A. Summary,Detail
Mr. McGee submitted the "Landscape Observation Report: -FY 15-16, 12/7/16 for information
purposes noting:
Irrigation
• All median irrigation coverage needs to be checked for overspray onto the pavement; adjust
pressure regulators if existing in valves; review sprinkler heights and nozzle type to reduce
spray onto pavement.
Pebble Beach Boulevard Golf Cart Crossing
• All four Flax Lily beds in heavy decline.
Request CLM review cause and replant.
Pebble Beach Boulevard
• Median#16: Recommend replacement of middle Holly tree with a Queen's Crape Myrtle at
address 59.
Proposal requested from CLM for tree removal and replacement.
• Median#18: Replace two Bougainvilleas on the south end by Ilex tree.
CLM to provide a proposal.
Recommend application of fertilizer to area where Bougainvillea is yellowing.
• Median#19: Recommend replacement of Juniper plants on the northeast end with Perennial
Peanut.
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St. Andrews Boulevard and US41
• Request proposal to replace Bougainvillea shrubs in area of FPL utility pole relocation.
CLM to provide proposal for planting at completion of FPL project.
St. Andrews Boulevard
• Median#1: Inbound side turf water stressed.
• Medians #1 and #2: Prune Crinum Lily Plants.
CLM has pruned the plants.
• Median#3: The Queen's Crape Myrtle trees recently planted do not meet the Florida Grades
& Standard.
Mr. McGee will review the proposal and determine course of action.
• Median#5: Replace one Juniper on the west end.
Doral Circle
• Recommend removing Lantana and replanting area with three Bougainvillea and thirty
Perennial Peanut plants.
CLM to provide a proposal.
• Recommend replacement of six Ixora plants towards the south end.
• Missing Flax Lilies need to be replaced.
CLM will address the areas affected and provide a proposal for replacement.
Weed Control
• Monitor and treat torpedo grass locations.
FPL Utility Pole Removal
The Committee queried regarding the FPL pole removal status from Andrews Boulevard&US41.
Mr. Sells will research the time frame for pole removal, noting the last service provider off the pole is
responsible for removal, and report his findings to the Committee.
IX. Old Business
A. Refurbishment of Entry Monuments
1. Prospective Styles from the field were presented at the November MSTU meeting and the
project will be undertaken in FY17.
2. McGee & Associates Investigating requirements
Mr. McGee's requirement qualification research for monument structures is on hold pending a
design selection by the Committee.
B. Unfinished Business
Insurance Pebble Beach Light Pole.
Insurance reimbursement is pending.
X. New Business
A. Project Proposals for the FY -17 Year
The following projects are under consideration and will be addressed in 2017:
1. Traffic Calming—Possible Traffic Ops Presentation.
2. Lighting Pebble Beach Circle, Pebble Beach Cart Crossing, Forest Hills Cart Crossing.
Potential for Doral Circle.
3. Monument Refurbishment.
4. Irrigation System Replacement.
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XI. Member Comments
None
XII. Public Comments
None
There being no further business to come before the Committee, the meeting was adjourned by the
Chair at 3:15 PM.
LELY GOLF ESTATES BEAUTIFICATION MSTU
ADVISORY COMMITTEE
Ton ran.
co, Chairman
The Minutes were approved by the Committee on YA xiu Y-1 RY I , 2017, as presented , or
as amended X .
NEXT MEETING: JANUARY 19,2017-2:00 PM
COLLIER COUNTY EAST NAPLES LIBRARY
8787 TAMIAMI TRAIL EAST
NAPLES,FL 34113
(239)775-5592
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