Lely Beautification MSTU Minutes 11/17/2016 IP GOLF ESTATES BEAUTIFICATION MSTU
ADVISORY COMMITTEE
3299 Tamiami Trail East Suite 103
Naples, FL 34113
Minutes
November 17,2016
I. Call to Order
Chairman Branco called the meeting to order at 1:58 PM. A quorum was established.
II. Attendance
Members: Chairman Tony Branco, Robert Slebodnik, Kathleen Dammert, Linda Jorgensen,
Thomas Connolly(Absent)
County: Dan Schumacher-Project Manager; Harry Sells -Project Manager
Others: Mike McGee- Landscape Architect; Robert Kindelan- CLM; Wendy Warren-Juristaff
III. Approval of Agenda
Ms. Dammert moved to approve the Agenda subject to the following change:
Additions: Item IX. —Old Business
F. Solar Light Fixture at Forest Hills - Update Status
Second by Mr. Slebodnik. Carried unanimously 4-0.
IV. Approval of Minutes—October 20,2016
Ms. Jorgensen moved to approve the minutes of the October 20, 2016 meeting as presented.
Second by Ms.Dammert Carried unanimously 4- 0.
V. Chairman's Report—Tony Branco
Chairman Branco reported on the monthly community drive through noting:
• The community landscaping generally looks good.
• An inspection of the mixing chamber was undertaken, a lower than normal water level
indicated that the float valves may be sticking.
• The holiday lights have been installed but not yet connected.
• A tree was hit on the median by the Church and its condition will be monitored.
• The new electrical receptacles at median 1 for the holiday lighting were installed. The covers
on both outlets were repositioned and are more accessible than they were.
Mr. Schumacher will review the installation and have corrected if necessary.
• The bands on the Lely logo sign have separated again and have been reattached to fixture.
• The damaged Doral Circle fence has been repaired by the homeowner and plantings installed
by CLM.
• Wet and Forget product, donated by Ms.Jorgensen,was applied to the coral stones at Doral
and a sign at Augusta Boulevard and Forest Hills Boulevard to test for effectiveness in mold
removal. To date remediation is not evident.
• Residents suggested the landscaping at 237 St. Andrews Boulevard be maintained consistent
with other properties in the area.
Ms. Jorgensen will contact the Association management firm to review the request.
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• Mr. Schumacher verified with a Pinehurst homeowner that the solar lights at the entrance of
Pinehurst Estates are operating all night, as intended.
VI. Project Managers Report-Dan Schumacher,Harry Sells
A. Budget Report
Mr. Schumacher summarized the"Lely MSTU Fund Budget 152 dated November 17, 2016" for
information purposes and provided an overview of the budget noting:
• Ad Valorem property tax revenue for FY17 is $234,800 including interest.
• Carry forward funds total$252,959 bring Total Revenue to $487,759.
• FY 17 planned Operating Expense Budget is $177,059. Current commitments total
$116,444 and 2017 YTD expenditures total $7,847.
• Uncommitted Operating Expense funds available are $52,768.20.
• Line items in red reflect FY16 invoices billed after the start of the FY17 year and have
been closed out
• Line 25-purchase order for$1,500 for Hart's Electric represents completed light repairs.
• A purchase order will be issued for fertilizer.
• Total available balance less committed expenses totals $362,960.
B. Lighting Inspection Report
1. Repairs made the week of November 7,2016—Complete
Mr. Schumacher updated the Committee on the Lighting Inspection report as follows:
• Light outages reflected in the October 11, 2016 report have been repaired at an amount
of$1,163 (below quote of$1,249).
• The receptacle box replacement, including below grade damage repair, came in less
than the original quote of$315.
• All items detailed on the November 4, 2016 Lighting Inspection report have been
addressed.
C. Status of Irrigation
Mr. Sells updated the Committee on the irrigation systems as follows:
• The MSTU has centralized control of the Motorola software.
• The software technology is dated.
• The Scorpio controlling irrigation on Valley Stream Circle should be replaced with a solar
powered Hunter device.
Mr. Kindelan, CLM, and Mr. McGee, McGee and Associates, agree the device should be
replaced. The County pays for the clock and labor and the service can be performed under
the terms of CLM's regular maintenance contract.
• The controller on St. Andrews,Median#15,burned out and was replaced by CLM.
• CLM repaired irrigation damage by the west monument.
During Committee discussion the following was noted:
• The current system utilizes outdated technology, is unreliable and eventually needs to be
replaced. Landscape maintenance employees should be able to program and test the
system when necessary.
• The system can be upgraded in stages; however this procedure is more difficult as the water
comes from one source, Warren Street.
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• The controller is shared with the Road and Bridge Division at St. Andrews and US41 and
will eventually be split off by the County.
• Mr. Schumacher reported the valve box at Warren Street is filling in with sand.
Mr. Sells will present options to upgrade the irrigation system to the Committee for
informational purposes at a future meeting.
Mr. Schumacher will contact the utility company and request replacement of the valve box.
D. Quotes
Mr.McGee,McGee& Associates,noted he would like to compare the plant selections detailed
on the quote proposals from Commercial Land Maintenance (CLM)with his Landscape
Observation Report to confirm accuracy.
The Committee agreed to postpone installation of plant material pending review at the December
meeting.
E. Median 1 Replanting
1. Scheme A Confirmed
2. Site Prep Complete—Order and Installation in Process
Mr.Kindelan, CLM, confirmed seasonal plant installation Scheme A approved by the
Committee was completed November 15, 2016.
F. Volunteer Field Service Work
Mr. Schumacher updated the Committee on the County's policy regarding work performed on the
MSTU's areas of jurisdiction as follows:
• Members of the Advisory Committee are covered by County insurance for liability when
participating in MSTU activities.
• The Risk Management Division advised Mr. Schumacher their policy is to retain pre-
approved contractors for field service work; licensed and independently insured.
• Risk Management requested bids be solicited for future projects.
VII. Landscape Architect Report—McGee & Associates 11/9/16
A. Summary,Detail
Mr. McGee submitted the "Landscape Observation Report: -FY 15-16, 11/9/16 for information
purposes noting most of the Response Comments detailed in the report have been addressed by the
landscape contractor's quotes. The following areas of concern were noted:
Irrigation
• Warren Street mixing chamber should be checked and service performed on the tank floats and
hydraulic valves.
Mr. Kindelan, CLM, confirmed the chamber has been checked and floats lubricated.
Pebble Beach at Golf Crossing
• Request CLM replace ten to thirteen dead or declining plants on each corner.
Pebble Beach Boulevard
• Prune Tabebuia tree to fifteen foot height requirement.
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St.Andrews Boulevard
• Median#6, east end—Monitor declining Foxtail Palm for potential Ganoderma infestation.
Weed Control
• Monitor torpedo grass on St. Andrews, Median#8; Forest Hills Boulevard, Medians #11
and12; and Pebble Beach Boulevard, Median#16.
Water Use
Mr. Sells noted he will increase spacing between zones and there are no issues with potable water use.
Mr. McGee noted an "end of construction"sign is laying in the bed by the outbound sign on the
median and the proper authority should be contacted for removal.
VIII. Landscape Maintenance Report—Commercial Land Maintenance
Mr. Kindelan, Commercial Land Maintenance(CLM),updated the Committee on the landscape
maintenance noting:
Irrigation
Mr. Kindelan reported the mixing chamber at the pump station is not functioning as intended noting:
• The variable speed pump was experiencing excessive on/off operation.
• The pump sensor tubing was relocated to enable ease of access for cleaning.
• Potable water use during the period was 523 gallons.
IX. Old Business
A. Electrical Outlet
1. Installed at St.Andrews Median 1 - Complete
Hart's Electric has installed the new outlet on Median#1.
B. Christmas Decorations 2016
1. Whited Holiday Decor installed week of November 7,2016. Complete
Mr. Schumacher will illuminate the decorations the week of November 26, 2016.
C. Refurbishment of Entry Monuments
1. Monument at St.Andrews and Doral cleaning. Complete
Mr. Kindelan, CLM, confirmed the monuments have been cleaned.
2. McGee & Associates Investigating requirements
Requirements research is on hold pending design direction by the Committee.
3. Prospective Styles to be Considered including Reports from the Field
Chairman Branco presented a slide show of photographs he'd taken of entryway monuments
in other communities around the area,these to consider ideas for renovating the Lely entrance
monument at St Andrews Blvd.
During Committee discussion design elements were,identified for incorporation into the
refurbishment of the Lely monument. The project will be pursued at future meetings.
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D. Mulch
1. P.O. and NTP issued.
The purchase order and Notice to Proceed have been issued.
2. Fertilizer Quotes and P.O. in Process
Quotes for fertilizer will be solicited and a purchase order generated.
During Committee discussion the following was noted:
• Fertilizer will be applied prior to installation of mulch.
E. Unfinished Business
1. Insurance Pebble Beach Light Pole
Insurance reimbursement is pending.
F. Solar Light Fixture at Forest Hills—Update Status
The fixture has been received by Staff. Hart's Electric provided a quote of$145 to install.
The Committee requested Staff re-negotiate the installation quote with Hart's Electric for an
amount not to exceed$100.
Chairman Branco queried if Mr. McGee had contacted Mr. Souza, Community Services
Director, and City of Naples,to inquire on the procedure for LED light fixture conversion project
for the City of Naples Pier.
Mr. McGee noted he would follow up with Mr. Souza on the process and advise the Committee of
his findings at the December meeting.
X. New Business
A. Project Proposals for the FY -17 Year
1. Traffic Calming—Possible Traffic Ops Presentation
Tabled to a future meeting.
2. Lighting Pebble Beach Circle, Pebble Beach Cart Crossing,Forest Hills Cart Crossing.
Potential for Doral Circle.
Tabled to a future meeting.
XI. Member Comments
None
XII. Public Comments
None
There being no further business to come before the Committee, the meeting was adjourned by the
Chair at 3:40 PM.
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LELY GOLF ESTATES BEAUTIFICATION MSTU
ADVISORY COMMITTEE
Tony Br c , airman
The Minutes were approved by the Committee on OEZ rNeEe2_ IS 2016, as presented X , or
as amended
NEXT MEETING:DECEMBER 15,2016-2:00 PM
COLLIER COUNTY EAST NAPLES LIBRARY
8787 TAMIAMI TRAIL EAST
NAPLES,FL 34113
(239)775-5592
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